MINUTES FOR THE - Shire of Coorow
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Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
MINUTES
ED
M
FOR THE
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FI
ORDINARY MEETING
N
OF COUNCIL
O
C
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HELD ON
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WEDNESDAY 9 DECEMBER 2020
PLEASE READ THE FOLLOWING DISCLAIMER BEFORE PROCEEDING
Members of the public are cautioned against taking any action on Council decisions, on items in
these Minutes in which they may have an interest, until such times as they have been advised in
writing by Shire staff
Page 1
Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
Minutes
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS: .............................................. 3
2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE PREVIOUSLY
APPROVED ............................................................................................................................................... 3
3. REPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: ...................................... 3
4. PUBLIC QUESTION TIME: ..................................................................................................................... 4
5. APPICATION FOR LEAVE OF ABSENCE: ......................................................................................... 4
6. DECLARATION OF INTEREST: ............................................................................................................ 4
7. PETITIONS/DEPUTATIONS/PRESENTATIONS: ............................................................................... 4
8. CONFIRMATION OF MINUTES ............................................................................................................. 5
ED
8.1 ORDINARY MEETING HELD WEDNESDAY 18 NOVEMBER 2020 HELD AT THE LEEMAN
RECREATION CENTRE ............................................................................................................... 5
9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION: .......................... 5
10.
11.
M
MATTER FOR WHICH MEETING MAY BE CLOSED; ...................................................................... 5
REPORTS: ................................................................................................................................................. 6
R
11.1 ACTING CHIEF EXECUTIVE OFFICER: .............................................................................................. 6
11.1.1APPLICATION TO PERFORM COMMERCIAL ACTIVITIES IN RESERVE 22521 –
FI
GREENHEAD LEEMAN COASTLINE ........................................................................................... 6
11.1.2 SEQUICENETARY OF LOCAL GOVERNMENT ........................................................................ 11
N
11.1.3 AGED HOME RENTAL RELIEF – MRS JANET JACK ................................................................ 13
11.1.4 CWA INTEREST IN THE OLD CO-OP BUILDING ...................................................................... 15
11.1.5 MORPHETT PARK GAZEBO ..................................................................................................... 17
O
11.1.6 REVIEW OF POLICY 3.1.1 – SERVICE PROVISIONS ACROSS THE SHIRE .......................... 19
11.2 MANAGER OF WORKS AND SERVICES: ........................................................................................ 24
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11.2.1 TENDER FOR RUBBER ROLLER 4/20 ...................................................................................... 24
11.2.2 TENDER FOR CAT 140 GRADER 6/20 ...................................................................................... 26
N
11.3 DEPUTY CHIEF EXECUTIVE OFFICER: .......................................................................................... 28
U
11.3.1 LIST OF ACCOUNTS PAID FOR THE MONTH OF NOVEMBER 2020...................................... 28
11.3.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – NOVEMBER 2020 ................................ 30
12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN: ............................. 44
13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION: .......... 44
13.1 LATE ITEM - TENDER FOR 8X4 TRUCK 5/20 ............................................................................... 44
14. MATTERS BEHIND CLOSED DOORS:.............................................................................................. 46
14.1 APPOINTMENT OF PERMANENT CHIEF EXECUTIVE OFFICER .............................................. 47
15. DATE OF NEXT MEETING: .................................................................................................................. 48
15.1 ORDINARY MEETING OF COUNCIL.......................................................................................... 48
16. CLOSURE: ............................................................................................................................................... 48
Page 2Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS:
The President, Cr Moira Girando, welcomed those present and opened the
Meeting at 5pm.
The Shire of Coorow acknowledges the Aboriginal peoples of Western Australia
as the traditional custodians of this land, and we pay our respects to their Elders
past and present.
2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF
ABSENCE PREVIOUSLY APPROVED
Councillor M J Girando President
Councillor B A Jack Deputy President
Councillor M R Bothe (from 5.28pm)
Councillor G V Heales
ED
Councillor R R Kau
Councillor V J Muller
Councillor V R Oakes
Councillor S D Peck M
Mr J Merrick Acting Chief Executive Officer Deputy Chief
R
Mrs M Henry Executive Officer
Mr K Bean Manager of Works & Services
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Ms E Budrikis Community Economic Development
Coordinator
N
Leave of Absence
O
Apologies
C
Visitors
Jan Muller (until 5.50pm)
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Guy Sims (until 5.50pm)
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Rowan Kleindienst (until 5.50pm)
David Yaksich (until 5.50pm)
Roslyn Miles (until 5.50pm)
3. REPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON
NOTICE:
Helen Cazzolli – How to stay in Green Head and have a business. Queried
regarding what help can be provided about purchasing property to be able to set
up a business and still remain at home – Businesses include carpentry for her son
and home catering for herself. It seems not a lot available and have looked at
blocks at Jurien Bay– Letter has been written to CEO – President Girando
responded to Ms Cazzolli that research was to occur and a response to be
provided back to Ms Cazzolli.
Page 3Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
On-going consultation is occurring with Helen Cazzolli to assist the location of
suitable premises.
Carol Wall – Green Head Golf Club – Queried a previous Tee Box Grant and an
invoice that has been sent to the Green Head Golf Club for their portion of the
grant. The Club would like the Shire to reduce the invoice by $3000 as it believes
that the volunteer portion was not accounted for in the original application.
President Girando informed Ms Wall that the Shire would like to request their
financials and informed Ms Wall that the issue will need to come back to council at
the December meeting as an Agenda item for a formal decision.
Staff are researching the original details to determine the extent of Councils
possible contribution
Carol Forrest - Gazebo Morphett Park – In the 2015/16 Financial year the Shire
had budgeted to give the Green Head Community Association $3000, the GHCA
would like to request that this be refunded to the association from the Shire.
ED
President Girando responded that this will be researched and response to be
given to the association.
M
Morphett Park Gazebo is an item for discussion.
4. PUBLIC QUESTION TIME:
R
FI
Nil
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5. APPICATION FOR LEAVE OF ABSENCE:
O
Nil
C
6. DECLARATION OF INTEREST:
N
CR Jack 11.1.3 Financial Interest
U
CR Muller 11.1.4 Impartiality Interest
7. PETITIONS/DEPUTATIONS/PRESENTATIONS:
Roslyn Miles and Rowan Kleindienst – Oceanic Group
Guy Sims & Jan Muller – Coorow Heritage Group
Visitors Left at 5.50pm
Page 4Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
8. CONFIRMATION OF MINUTES
8.1 ORDINARY MEETING HELD WEDNESDAY 18 NOVEMBER 2020 HELD AT
THE LEEMAN RECREATION CENTRE
RESOLUTION: 2020/104
Moved: Cr Oakes Seconded: Cr Jack
That the Minutes of the Ordinary Meeting held on Wednesday 18 November 2020
be confirmed as true and correct.
CARRIED 8/0
Simple Majority
ED
9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT
DISCUSSION:
M
The Shire President thanked Mr John Merrick our Acting Chief Executive Officer
for his dedicated commitment to the Shire of Coorow and Council during his
R
extended tenure in the position.
FI
10. MATTER FOR WHICH MEETING MAY BE CLOSED;
N
For the convenience of members of the public Council may identify, by decision,
early in the meeting any matter on the agenda to be discussed behind closed
O
doors and that matter is to be deferred for consideration as the last item of the
meeting.
C
Item 14.1 – Appointment of Permanent Chief Executive Officer
N
U
Page 5Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
11. REPORTS:
11.1 ACTING CHIEF EXECUTIVE OFFICER:
11.1.1APPLICATION TO PERFORM COMMERCIAL ACTIVITIES IN RESERVE
22521 – GREENHEAD LEEMAN COASTLINE
Reporting Officer: Acting Chief Executive Officer
Responsible Executive: Acting Chief Executive Officer
File Reference: A1660
Disclosure of Interest: Nil
Attachments: Confidential (under separate cover)
Voting Requirements: Simple Majority
____________________________________________________________________
Council Role:
ED
Quasi-judicial When Council determines an application/matter that directly affects a
person’s rights and interests. The judicial character arises from the
obligation to abide by the principles of natural justice eg local
M
planning applications, building licences, other permits/licences (eg
under Health Act, Dog Act or local laws and other decisions that may
R
be appealable to the State Administrative Tribunal (SAT)
FI
COMMENT:
To review and consider the application submitted by Oceanic Gro for the
N
commercial collection of seven species of seaweed and collection of wrack
along the coastline located within reserve 22521 and the installation of a
O
seaweed farm in reserve 22521.
C
For council to review and consider the approval of a planning assessment
made to the all applicable state agencies for the purpose of either establishing
N
a lease or a license to perform seaweed farming in reserve 22521.
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BACKGROUND:
The applicant has requested permission from council to perform the following:
- Collection of wrack,
- Limited Collection of seaweed samples from the ocean and,
- Install offshore seaweed farm(s) along coastline of R 22521
The requested application does not make mention of specific bays located in
Reserve 22521. Staff made contact and the applicant referred to appropriate bays
as directed by council and state agencies.
Reserve 22521 is vested for the purpose of parklands, recreation and camping, with
a management order in favour of the Shire.
Licenses are required from both the Department of Primary Industries and Regional
Development and the Department of Biodiversity, Conservation and Attractions.
Page 6Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
Enquiries made to the Department of Water and Environmental Regulation identified
that a clearing permit is not required for the removal of dead seaweed. Please refer to
the comments for further clarification.
Permission from the relevant land manager/s (e.g. local government authority) is
required for the applicant to progress.
If approval is granted conditions in accordance with adopted local laws, policies and
adopted governing documentation are required to be include.
There are no marine reserves located in reserve 22521.
As the reserve is crown land, any proposal will require native title clearance, an
aboriginal heritage assessment and a declared rare flora assessment.
COMMENT:
ED
If Council wished to exercise a commercial lease, Ministerial permission would need to
be sort from the Department of Planning, Lands and Heritage.
M
Commercial leases over two years also require council to follow provisions of Section
3.58 Disposing of Property, of the Local Government Act 1995.
R
Council also may need to refer to Sections 189 and 190 of the Land Administration Act
FI
1997. Depending upon the value of the disposition, the Council may need to comply
with Section 3.59 Commercial Enterprises by Local Government which includes land
transactions.
N
O
The other option to investigate, is to seek Ministerial permissions to establish a license
to allow the installation of the seaweed farms at approved bays in reserve 22512.
C
Staff contacted the Department of Planning, Lands and Heritage. The advice sort
N
indicated that a planning assessment be submitted to the relevant State agencies for
the purpose of establishing a lease or license.
U
Other requirements of the applicant are listed below.
Department of Primary Industries and Regional Development
Non-freehold, Crownland or Coastal Water Applications
If the proposed site for the seaweed operation is in Coastal waters, applicants are
required to provide the following:
• a Management and Environmental Monitoring Plan (MEMP)
• an additional information sheet (including a business plan, financial
information, etc.) and
• a completed marking and lighting form that will be assessed by the DPIRD and
the Department of Transport.
Page 7Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
The applicant is also required to have tenure over the proposed land or waters where
the aquaculture activity will be conducted. If the site is in Coastal Waters, the applicant
will need to apply for a lease from the Minister for Fisheries.
The licensing process involves an internal and external consultation process of 28
days during which time stakeholders, relevant government agencies, industry and
community groups can provide their comments on the application.
If the decision-maker is satisfied and decides to grant the licence, the decision to grant
will be advertised for a statutory 28 days, during which time affected persons have the
opportunity to make an application for review to the State Administrative Tribunal.
If no appeals have been made during this period, the licence can be issued. Overall
processing time of aquaculture applications is around 3-5 months.
The applicant will also need to apply for an exemption to collect broodstock, this will
allow the collection of small quantities of seaweed for aquaculture purposes. The
ED
commercial harvest of seaweed is not generally supported by the Department due to
its importance to marine ecosystems.
M
Department of Water and Environmental Regulation
R
Dead seaweed washed up on the beach is dead aquatic vegetation, and therefore is
native vegetation as defined in ss3(1) & 51A the Environmental Protection Act 1986.
FI
However, the taking of this dead seaweed does not constitute "clearing" as defined in
s51A of the EP Act.
The taking of seaweed:
N
is not the killing or destruction of, the severing/ringbarking of, or the doing of
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substantial damage to, native vegetation; and is not the removal from an area of
native vegetation, because the dead seaweed has already been displaced from its
C
original location.
Accordingly, the taking of dead seaweed from the beach does not require a clearing
N
permit under the EP Act.
U
Department of Biodiversity, Conservation and Attractions
A Reg 60 application form is to be submitted in order to be assessed for approval of a
commercial license. As the Shire is the land manager the applicant must seek your
written permission and any conditions you give them. The licence, when issued states
that they must abide by the local government conditions.
Council does not have any adopted policies in relation to this application. Staff
recommend this is rectified.
Staff recommend that the applicant is to provide copies of all required
documentation as set out by the applicable departments prior to operations
commencing
Page 8Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
The application details the following species to be collected
- Betaphycus speciosum, Jelly Weed
- Ecklonia radiata, Common Kelp
- Sargassum, Gulf Weed
- Asparagopsis taxiformi, Red Algae
- Ulva, Sea Lettuce
- Caulerpa, Sea Grapes
- Endarachne binghamiae – Petalonia, Habonari
The requested rate of collection in 100 specimens per species on an annual basis.
STAKEHOLDER ENGAGEMENT:
Department of Planning, Lands and Cultural Heritage
Department of Biodiversity, Conservation and Attractions
Department of Primary Industries and Regional Development
ED
Department of Water and Environmental Regulation
Acting Chief Executive Officer
Environmental Health Officer
FINANCIAL / RESOURCE IMPLICATIONS:
M
R
Nil
FI
STATUTORY ENVIRONMENT:
Local Government Act 1995
N
Environmental Protection Act 1986.
Land Administration Act 1997.
O
POLICY IMPLICATIONS:
C
Nil
N
STRATEGIC IMPLICATIONS:
Nil
U
RISK IMPLICATION:
There are no known risks with this recommendation.
Page 9Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
OFFICER RECOMMENDATION:
RESOLUTION: 2020/105
Moved: Cr Peck Seconded: Cr Bothe
Council provides conditional approval of collection of wrack along the
coastline located in reserve 22521 for commercial purposes on the basis the
applicant seeks and is awarded all required departmental licenses and copies
are provided to Council for record prior to operations commencing.
and
Council provides conditional approval of collection of the following species
• Betaphycus speciosum, Jelly Weed
• Ecklonia radiata, common Kelp
ED
• Sargassum, Gulf Weed
• Asparagopsis taxiformi, Red Algae
• Ulva, Sea Lettuce
•
•
Caulerpa, Sea Grapes M
Endarachne binghamiae – petalonia, Habonari
R
at a rate of 100 specimen per species on an annual basis in reserve 22512
FI
on the basis the applicant seeks and is awarded all required
departmental licenses and copies are provided to Council for record prior
to operations
commencing
N
O
and
C
Council approves the submission of a planning assessment to the;
Department of Planning, Lands and Cultural Heritage,
N
Department of Biodiversity, Conservation and Attractions,
Department of Primary Industries and Regional Development, and the
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Department of Water and Environmental Regulation,
for their assessment and review of the application for the purpose of
establishing a lease or license.
CARRIED 8/0
Simple Majority
Page 10Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
11.1.2 SEQUICENETARY OF LOCAL GOVERNMENT
Reporting Officer: Acting Chief Executive Officer
Responsible Executive: Acting Chief Executive Officer
File Reference: ADM0425
Disclosure of Interest: Nil
Attachments: Nil
Voting Requirements: Simple Majority
____________________________________________________________________
Council Role:
Executive The substantial direction setting and oversight role of the Council eg
adopting plans and reports, accepting tenders, setting and amending
budgets.
REPORT PURPOSE:
ED
That Council consider attendance of a Gala Dinner to celebrate 150 years of
Local Government.
BACKGROUND: M
WALGA advises that a “Gala Dinner” is to be held to celebrate 150 years of Local
R
Government in WA at the Crown Perth on Saturday 20 February 2021.
FI
The cost of the tickets will be determined “in coming weeks”.
N
COMMENT:
The current budget provides $10,000 for Members training and development which
O
is largely unspent due to cancellation of the LG Week.
C
STAKEHOLDER ENGAGEMENT:
Shire of Coorow Councillors & Staff
N
FINANCIAL / RESOURCE IMPLICATIONS:
U
2020/2021 Budget
STATUTORY ENVIRONMENT:
Nil
POLICY IMPLICATIONS:
Policy 1.1.4 – Members Attendance at Conferences, Seminars, Training and induction
Courses
STRATEGIC IMPLICATIONS:
Nil
PUBLIC CONSULTATION:
Nil
Page 11Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
RISK IMPLICATION:
Nil
OFFICER RECOMMENDATION:
RESOLUTION: 2020/106
Moved: Cr Jack Seconded: Cr Peck
That up to two Councillors will attend the Sesquicentenary Gala Dinner
CARRIED 8 /0
Simple Majority
ED
M
R
FI
N
O
C
N
U
Page 12Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
Cr Jack left at 6.05pm
11.1.3 AGED HOME RENTAL RELIEF – MRS JANET JACK
Reporting Officer: Acting Chief Executive Officer
Responsible Executive: Acting Chief Executive Officer
File Reference: A1566
Disclosure of Interest: Nil
Attachments: Nil
Voting Requirements: Absolute Majority
____________________________________________________________________
Council Role:
Executive The substantial direction setting and oversight role of the Council eg
adopting plans and reports, accepting tenders, setting and amending
budgets.
ED
REPORT PURPOSE:
That Council consider rental relief for Mrs J Jack’s aged unit.
BACKGROUND:
M
R
Mrs Jack occupies the front unit at the Commercial St complex and has experienced
prolonged health issues in recent times.
FI
She has spent significant time away from her home in hospital and has requested
N
Councils support for a refund of rent paid.
O
Alternatively, Council may consider a suspension of rental obligations until Mrs Jack
is well enough to return home.
C
COMMENT:
N
It has been reported that Mrs Jack has spent only a month or two at home over the
past 12 months.
U
STAKEHOLDER ENGAGEMENT:
Shire of Coorow
Mrs J Jack
FINANCIAL / RESOURCE IMPLICATIONS:
Nil
STATUTORY ENVIRONMENT:
Nil
POLICY IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Nil
Page 13Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
PUBLIC CONSULTATION:
Nil
RISK IMPLICATION:
Nil
OFFICER RECOMMENDATION:
RESOLUTION: 2020/107
Moved: Cr Girando Seconded: Cr Muller
That Council suspend rental obligations until such time she returns to her unit.
CARRIED 7/0
Absolute Majority
ED
M
R
FI
N
O
C
N
U
Page 14Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
Cr Jack return 6.07pm
Cr V Muller declared an Impartiality Interest as his wife is involved with the
Coorow Heritage Group
11.1.4 CWA INTEREST IN THE OLD CO-OP BUILDING
Reporting Officer: Acting Chief Executive Officer
Responsible Executive: Acting Chief Executive Officer
File Reference: A97
Disclosure of Interest: Nil
Attachments: Nil
Voting Requirements: Simple Majority
____________________________________________________________________
Council Role:
Executive The substantial direction setting and oversight role of the Council eg
adopting plans and reports, accepting tenders, setting and amending
budgets.
ED
REPORT PURPOSE:
To consider approval of an Op Shop in the Co-op building.
BACKGROUND:
M
R
A letter requesting approval for the establishment of an “Op Shop” in the Co-op
building has been received from the Coorow Waddy CWA.
FI
It is proposed to operate one or two days a week on a roster basis with members
N
being covered for public liability through CWA headquarters.
O
COMMENT:
The proposal includes a request for the installation of ceiling fans and water, with an
C
undertaking that all funds raised would go back to the community.
N
Staff continue to seek grant funding opportunities to enable a refurbishment of the
building to proceed.
U
Council does not have an adopted plan for the future use of the building but it is widely
known that the Coorow Heritage Group have a significant interest in the building.
STAKEHOLDER ENGAGEMENT:
Shire of Coorow Councillors & Staff
Coorow Heritage Group
Coorow Waddy CWA
FINANCIAL / RESOURCE IMPLICATIONS:
Nil
STATUTORY ENVIRONMENT:
Nil
Page 15Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
POLICY IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Nil
RISK IMPLICATION:
Nil
OFFICER RECOMMENDATION:
That Council approve the request for the establishment of an Op-Shop in the old
Co-op building.
RESOLUTION: 2020/108
ED
Moved: Cr Bothe Seconded: Cr Jack
That Council
M
1. Rejects the Staff recommendation to approve the request for the
establishment of an Op-Shop in the old Co-op building
2. Allow the Coorow Heritage Group to establish a museum in said building as
R
Council believes this to be a more beneficial community facility than an Op-
Shop.
FI
3. Direct the CWA to approach the Coorow Heritage Group for the possible use
of the RSL Building for the purpose of an Op-Shop
N
CARRIED 8/0
O
Simple Majority
C
N
U
Page 16Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
11.1.5 MORPHETT PARK GAZEBO
Reporting Officer: Acting Chief Executive Officer
Responsible Executive: Acting Chief Executive Officer
File Reference: A1660
Disclosure of Interest: Nil
Attachments: Nil
Voting Requirements: Absolute Majority
____________________________________________________________________
Council Role:
Executive The substantial direction setting and oversight role of the Council eg
adopting plans and reports, accepting tenders, setting and amending
budgets.
COMMENT:
ED
That Council contribute towards the construction of a gazebo at Morphett
Park.
BACKGROUND: M
The Green Head Community Association is requesting a Council contribution of $3000
R
towards the construction of a Gazebo in Morphett Park.
FI
Council made a budgetary allocation of this amount in 2016/2017 to recognise the 50th
anniversary celebrations.
N
Our records do not show that this amount was ever paid from the budgeted allocation.
O
COMMENT:
C
A Gazebo was constructed in 2016 but was so poorly built that it had to be demolished
and another constructed in its place.
N
The Green Head Community Association paid for the construction of the second
U
structure.
Council did contribute $3000 towards the Leeman celebrations and the Green Head
group are seeking the same.
STAKEHOLDER ENGAGEMENT:
Shire of Coorow Councillors & Staff
Green Head Community Association
FINANCIAL / RESOURCE IMPLICATIONS:
Out of budget expenditure of $3000
STATUTORY ENVIRONMENT:
Nil
Page 17Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
POLICY IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Nil
RISK IMPLICATION:
There are no known risks with this recommendation.
OFFICER RECOMMENDATION:
RESOLUTION: 2020/109
Moved: Cr Peck Seconded: Cr Heales
That Council consider an out of Budget Expenditure of $3000 to the Green
Head Community Association for the Morphett Park gazebo.
ED
CARRIED 8/0
Absolute Majority
M
R
FI
N
O
C
N
U
Page 18Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
11.1.6 REVIEW OF POLICY 3.1.1 – SERVICE PROVISIONS ACROSS THE SHIRE
Reporting Officer: Deputy Chief Executive Officer
Responsible Executive: Acting Chief Executive Officer
File Reference: ADM0437 Corporate Management, Policy Manual
Disclosure of Interest: Nil
Attachments: Policy 3.1.1
Voting Requirements: Absolute Majority
____________________________________________________________________
Council Role:
Legislative Includes adopting local laws, local planning schemes and policies.
BACKGROUND:
The Shire President has requested Councils consideration to a change to Policy 3.1.1
ED
– Administration Operations.
Clauses (a) and (b) requires the CEO to reside in Leeman and the Deputy CEO to
reside in Coorow respectively. M
COMMENT:
R
A rescission motion is required to change this policy, and therefore, an absolute
FI
majority is required.
STAKEHOLDER ENGAGEMENT:
N
Shire of Coorow Councillors & Staff
O
FINANCIAL / RESOURCE IMPLICATIONS:
C
Nil
N
STATUTORY ENVIRONMENT:
Nil
U
POLICY IMPLICATIONS:
3.1.1 Service Provision across the Shire
STRATEGIC IMPLICATIONS:
Nil
PUBLIC CONSULTATION:
Nil
RISK IMPLICATION:
Nil
Page 19Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
OFFICER RECOMMENDATION:
RESOLUTION: 2020/
Moved: Cr Jack Seconded: Cr Bothe
That Council, by absolute majority, resolve to change Policy 3.1.1(a) to reflect that the
CEO resides and works from Coorow and that (b) be altered to reflect that the Deputy
CEO resides and works from Leeman.
CARRIED 0/8
Absolute Majority
Against
Lost
ED
RESOLUTION: 2020/110
Moved: Cr Jack M Seconded: Cr Oakes
R
That Council, rescind Policy 3.1.1 ”Service provisions across the Shire” in its entirety
and remove it from the Policy Manual.
FI
CARRIED 8 / 0
N
Absolute Majority
O
C
N
U
Page 20Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
DRAFT POLICY – SERVICE PROVISION ACROSS THE SHIRE
Sub Section: Administration - Operations
Policy Number: 3.1.1
Policy Subject: Service Provision across the Shire
Policy Statement: To ensure that the community and staff are aware of the level of
service provision that Council deems suitable to ensure the
continued support and development of all townsites/locations in the
Shire. It is to also provide guidance for the ongoing locations of
different directorates within the Shire.
Objectives: Council strongly supports the concept that there are defined levels
of service provision that will alleviate community concerns about
ED
reduction or removal of existing services. Council is committed to
ensuring that levels of service provision are maintained and located
across the Shire to provide the best outcomes for the community.
M
Council considers that there should be a fair and equitable division
of services across the entire Shire.
R
Definitions: Service provision is defined as the services provided to
FI
ratepayers/residents by the Shire and other operating functions
includes (but is not limited to):
N
• Library
• Department of Transport (Licencing)
O
• Lodgement of Applications
• Receipting
C
• General Queries
• Caravan Park
N
• Swimming Pool
• Payroll
U
• Rates
• Creditors
• Debtors
• General Finance (Budget, Reporting, etc)
• Record Keeping and Storage
• Computing Requirements (Server)
• Council Support
• Executive Support
• Environmental Health Services
• Building Services
• Property Management
• Ranger Services
• Cleaning Services
• Roads, Footpaths,
• Parks, Gardens and Ovals
• Mechanical Services
Page 21Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
Guidelines: Council recognises that the operational functions of the Shire are
the responsibility of the Chief Executive Officer and have provided
these guidelines to document the preferences of Council and the
community.
It is recognised that there are geographical challenges in the Shire,
mainly due to the distance between the eastern and western
boundaries. To ensure that services are provided in the best
locations to provide the fairest levels of service the following is
proposed.
a) The Chief Executive Officer (CEO) will be domiciled (if
required) and work from the Leeman Coorow Administration
Centre.
b) The Deputy Chief Executive Officer (DCEO) will be domiciled (if
required) and work from the Coorow Leeman Administration
ED
Centre.
c) The Manager Works & Services (MWS) will be domiciled (if
required) and work from the Coorow Administration Centre.
d
M
The following services should be provided from the Leeman
R
Administration Centre:
• Library
FI
• Department of Transport (Licencing)
• Lodgement of Applications
• Receipting
N
• General Queries
O
• Council Support
• Executive Support
C
• Environmental Health Services
• Building Services
N
• Property Management
• Property Record Storage
U
• Ranger Services
• Cleaning Services
• Parks, Gardens and Ovals
e) The following services should be provided from the Coorow
Administration Centre:
• Library
• Department of Transport (Licencing)
• Lodgement of Applications
• Receipting
• General Queries
• Caravan Park
• Swimming Pool
• Payroll
• Rates
• Creditors
• Debtors
Page 22Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
• General Finance (Budget, Reporting, etc)
• Record Keeping and Storage
• Computing Requirements (Server)
• Roads, Footpaths
• Parks, Gardens and Ovals
• Mechanical Services
g) To ensure that all communities have access to management
staff, the CEO and MWS should work from the Coorow Leeman
Administration Centre at least one day per week and the DCEO
should work from the Leeman Coorow Administration Centre at
least one day per week. These days should be advertised for
the benefit of the community.
First Adopted: 10 February 2016, 2016-002
Last Review: 16 August 2017, 2017-108, 18 July 2018, 2018-081, 9 December
2020, 2020-
ED
M
R
FI
N
O
C
N
U
Page 23Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
11.2 MANAGER OF WORKS AND SERVICES:
11.2.1 TENDER FOR RUBBER ROLLER 4/20
Reporting Officer: Manager Works & Services
Responsible Executive: Acting Chief Executive Officer
File Reference: ADM0566 – Tenders
Disclosure of Interest: Nil
Attachments: Nil
Voting Requirements: Absolute Majority
____________________________________________________________________
Council Role:
Executive The substantial direction setting and oversight role of the Council eg
adopting plans and reports, accepting tenders, setting and amending
ED
budgets.
REPORT PURPOSE:
M
For Council to consider the tender applications received for the supply of
R
Rubber Roller and Trade in of Bomag BW25RH.
FI
BACKGROUND:
The tender for supply of one Rubber Roller and trade was called for, in accordance
N
with the 2020/21 Budget. The Rubber Roller was purchased in 2010 and is on the
shire plant replacement program to be replaced after 10 years.
O
COMMENT:
C
We received three tenders for the supply of one Rubber Roller and trade in, and
seven for outright purchase of the rubber roller only. The Shire has a Bomag rubber
N
roller and the parts from the old roller fit the new one. The new Bomag roller has
high levels of visibility. The frame is design to give the operator access to see the
U
tyres of the roller from inside the cab.
Company Model New Roller Trade in Total Ex GST
Details Price
Smith $27,272.72 $27,272.72
Broughton &
Sons
WA Machinery $20,000.00 $20,000.00
Brokers
Allused PL $41,500.00 $41,500.00
Pickles $31,818.18 $31,818.18
Auctions
MayDay $40,000.00 $40,000.00
Services
Connectra $500.00 $500.00
Building &
Page 24Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
Developments
Manheins $35,909.09 $35,909.09
Australia
Westrac Cat Cat CW34 $164,870.00 $35,000.00 $129,870.00
Tutt Bryant Bomag BW28 $173,500.00 $40,000.00 $133,500.00
Equipment PTY RH
LTD
McIntosh & Son Liugong $113,040.00 $50,000.00 $63,040.00
STAKEHOLDER ENGAGEMENT:
WALGA Procurement Staff
FINANCIAL / RESOURCE IMPLICATIONS:
The 2020/21 Budget contains $205,500 for New roller and $40,000 for trade in ex
GST
STATUTORY ENVIRONMENT:
ED
Local Government Act 1995
POLICY IMPLICATIONS:
3.6.2 Purchase of Goods & Services M
STRATEGIC IMPLICATIONS:
R
Nil
FI
PUBLIC CONSULTATION:
Nil
N
RISK IMPLICATION:
O
Nil
C
OFFICER RECOMMENDATION:
N
U
RESOLUTION: 2020/111
Moved: Cr Jack Seconded: Cr Oakes
That:
1. The tender from Tutt Bryant Equipment PTY LTD for the supply of one
Bomag BW28RH Roller ($173,500 ex GST) be accepted;
2. Trading price of Bomag BW25RH (40,000 ex GST) be accepted;
CARRIED 8/0
Absolute Majority
Page 25Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
11.2.2 TENDER FOR CAT 140 GRADER 6/20
Reporting Officer: Manager Works & Services
Responsible Executive: Acting Chief Executive Officer
File Reference: ADM0566 – Tender
Disclosure of Interest: Nil
Attachments: Nil
Voting Requirements: Absolute Majority
____________________________________________________________________
Council Role:
Executive The substantial direction setting and oversight role of the Council eg
adopting plans and reports, accepting tenders, setting and amending
budgets.
ED
REPORT PURPOSE:
For Council to consider the tender applications received for the supply of
Grader and Trade in of Cat 120M Grader CW007.
BACKGROUND:
M
R
The tender for supply of one Grader and trade was called for, in accordance with the
2020/21 Budget. The Grader was purchased in 2009 and is on the shire plant
FI
replacement program to be replaced.
N
COMMENT:
We received three tenders for the supply of one grader and trade in, and seven for
O
outright purchase of the grader only. As MayDay Services have outright purchase
price of $115,000 Excl Gst and Westrac have Trade price of $105,000 Excl Gst.
C
Company Model New Roller Trade in Total Ex
N
Details Price Ex GST
GST
U
Smith $68,181.81 $68,181.81
Broughton &
Sons
WA $70,000.00 $70,000.00
Machinery
Brokers
Allused PL $54,000.00 $54,000.00
Pickles $86,363.64 $86,363.64
Auctions
MayDay $115,000.00 $115,000.00
Services
Connectra $500.00 $500.00
Building &
Developments
Manheins $72,727.27 $72,727.27
Page 26Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
Australia
WESTRAC 140 $347,400.00 $105,000.00 $242,400.00
AFGRI JOHN DEERE $360,000.00 $95,000.00 $265,000.00
620GP
KOMAT’SU GD 555-5 $331,000.00 $0.00 $331000.00,
STAKEHOLDER ENGAGEMENT:
WALGA Procurement Staff
FINANCIAL / RESOURCE IMPLICATIONS:
The 2020/21 Budget contains $340,000 for New grader and $80,000 for trade in ex
GST
STATUTORY ENVIRONMENT:
Local Government Act 1995
POLICY IMPLICATIONS:
ED
Policy 3.6.2 Purchases of Goods & Services
STRATEGIC IMPLICATIONS:
Nil M
R
PUBLIC CONSULTATION:
Nil
FI
RISK IMPLICATION:
N
Nil
O
OFFICER RECOMMENDATION:
C
N
RESOLUTION: 2020/112
U
Moved: Cr Jack Seconded: Cr Bothe
That:
1. The tender from Westrac for the supply of one Cat 140 Grader ($347,400
ex GST) be accepted;
2. Tender price of MayDay Services for Cat 120M Grader ($115,000.00 ex
GST) be accepted
CARRIED 8/0
Absolute Majority
Page 27Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
RESOLUTION: 2020/113
Moved: Cr Girando Seconded: Cr Bothe
That Council introduce the late item 13.1 as the next order of business.
CARRIED 8/0
Simple Majority
Item 13.1 has been left in numerical order for ease of recording.
11.3 DEPUTY CHIEF EXECUTIVE OFFICER:
ED
11.3.1 LIST OF ACCOUNTS PAID FOR THE MONTH OF NOVEMBER 2020
Subject List of Accounts Paid
Reporting Officer: Finance Officer M
Responsible Executive: Deputy Chief Executive Officer
File Reference: ADM0652 – Financial Management
R
Disclosure of Interest: Nil
Attachments: List of Accounts for Payment
FI
Voting Requirements: Simple Majority
____________________________________________________________________
N
Council Role
O
Review When Council reviews decisions made by officers.
C
REPORT PURPOSE:
N
For Council to accept the list of accounts paid since the last list was prepared.
U
BACKGROUND:
The Chief Executive Officer has been delegated authority to make payments from
the Municipal account. The Local Government (Financial Management) Regulations
1996 require a list of payments made under delegated authority to be prepared each
month and presented to the next ordinary meeting of Council following the
preparation of the list.
COMMENT:
The list has been prepared showing payments made under delegation since the last
list was prepared for the 18 November 2020 ordinary meeting of council.
STAKEHOLDER ENGAGEMENT:
Nil
Page 28Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
FINANCIAL / RESOURCE IMPLICATIONS:
Nil
STATUTORY ENVIRONMENT:
Local Government (Financial Management) Regulations 1996
- s13 List of accounts
POLICY IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Nil
RISK IMPLICATIONS:
This review process should help to ensure that payments are always made under
the correct authority.
ED
OFFICER RECOMMENDATION:
RESOLUTION: M 2020/115
Moved: Cr Bothe Seconded: Cr Peck
R
FI
That the list of accounts paid under delegated authority for the month of
November 2020 as presented be accepted, including
N
MUNICIPAL FUND
O
Cheques 20417 - 20426 $ 4,963.96
Payroll DD’s 01/11/2020 – 30/11/2020 $ 130,849.80
C
EFTS 15733 - 15866 $ 781,447.40
Direct Debits 01/11/2020 – 30/11/2020 $ 27,547.70
N
TOTALLING $ 944,808.86
U
TRUST FUND
EFTS N/A $ 0.00
Cheques N/A $ 0.00
TOTALLING $ 0.00
CARRIED 8/0
Simple Majority
Page 29Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
11.3.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – NOVEMBER 2020
Reporting Officer: Deputy Chief Executive Officer
Responsible Executive: Deputy Chief Executive Officer
File Reference: ADM0652 – Financial Management-EOM Processing
Disclosure of Interest: Nil
Attachments: 11.3.2 – Monthly Statement of Financial Activity
Voting Requirements: Simple Majority
____________________________________________________________________
Council Role:
Executive The substantial direction setting and oversight role of the Council eg
adopting plans and reports, accepting tenders, setting and amending
budgets.
ED
REPORT PURPOSE:
For Council to accept the Monthly Statement of Financial Activity.
BACKGROUND:
M
In accordance with the Local Government (Financial Management) Regulations
R
1996, regulation 34 stipulates that a Local Government is to prepare each month a
statement of financial activity reporting on the sources and applications of funds, as
FI
set out in the annual budget under regulation 22(1) (d), for that month.
N
The form of the Monthly Financial Statements usually presented to Council is a
Statement of Financial Activity, which also includes supplementary information
O
including an Operating Statement Function and Activity, Balance Sheet and Cash
Flow Graph.
C
COMMENT:
N
The Shire is required to prepare the Statement of Financial Activity as per Local
Government (Financial Management) Regulation 36, but can resolve to have
U
supplementary information included as required.
All mandatory information is provided and the closing surplus balances to the net
current assets at 30 November 2020.
STAKEHOLDER ENGAGEMENT:
Nil
FINANCIAL / RESOURCE IMPLICATIONS:
Nil
STATUTORY ENVIRONMENT:
Local Government (Financial Management) Regulations 1996
- s34 Financial activity statement required each month
(Act s. 6.4)
Page 30Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
POLICY IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Nil
RISK IMPLICATIONS:
Nil
OFFICER RECOMMENDATION:
RESOLUTION: 2020/116
Moved: Cr Heales Seconded: Cr Kau
That the Monthly Statement of Financial Activity as included at Attachment
ED
11.3.2 for the period ended 30 November 2020 be accepted.
CARRIED 8/0
M Simple Majority
R
.
FI
N
O
C
N
U
Page 31Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
SHIRE OF COOROW
MONTHLY FINANCIAL REPORT
(Containing the Statement of Financial Activity)
For the Period Ended 30 November 2020
LOCAL GOVERNMENT ACT 1995
LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996
ED
Budget Operating Revenues ‐v‐ Actual (Refer Note 1) Budget Operating Expenses ‐v‐ YTD Actual (Refer Note 1)
14000
9,000
8,000
7,000
M
12000
Amount $ ( '000s)
10000
R
Amount $ ( '000s)
6,000
8000
5,000
FI
4,000 6000
3,000
4000
N
Actual 2020‐21 Budget 2020‐21
2,000 Budget 2020‐21 Actual 2020‐21
2000
O
1,000
0 0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
C
Month ending Month ending
N
U
Budget Capital Expenses ‐v‐ Actual (Refer Note 1)
Budget Capital Revenue ‐v‐ Actual (Refer Note 1)
5,000
2,500
4,500
4,000
2,000
3,500
Amount $ ( '000s)
Amount $ ( '000s)
Budget 2020‐21 3,000
1,500
Actual 2020‐21 2,500
2,000
1,000
1,500
Budget 2020‐21
1,000
500 500 Actual 2020‐21
0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month ending
Month ending
Page 32Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
SHIRE OF COOROW
STATEMENT OF FINANCIAL ACTIVITY
(By Nature or Type)
For the Period Ended 30 November 2020
Amended Amended YTD YTD Var. $ Var. %
Var.
Annual Budget Actual (b)‐(a) (b)‐(a)/(a)
Budget (a) (b)
$ $ $ $ %
Opening Funding Surplus (Deficit) 2,205,197 2,205,197 2,346,136 140,939 6%
Revenue from operating activities
Rates 3,348,686 3,348,986 3,353,719 4,733 0%
Operating Grants, Subsidies and
Contributions 1,529,346 673,686 690,112 16,426 2%
Fees and Charges 513,158 389,630 410,371 20,741 5%
Interest Earnings 63,551 16,075 10,997 (5,078) (32%)
Other Revenue 26,050 10,850 7,459 (3,391) (31%)
Profit on Disposal of Assets 26,559 11,065 0 (11,065) (100%)
5,507,350 4,450,292 4,472,659 22,367 1%
Expenditure from operating activities
ED
Employee Costs (2,081,661) (860,226) (872,519) (12,293) (1%)
Materials and Contracts (2,476,504) (1,034,902) (710,978) 323,924 31%
Utility Charges (358,143) (148,970) (76,841) 72,129 48%
Depreciation on Non‐Current Assets (6,334,425) (2,639,305) 0 2,639,305 100%
Interest Expenses
Insurance Expenses
(15,051)
(187,414)
M (6,270)
(180,167)
255
(177,400)
6,525
2,767
104%
2%
R
Other Expenditure (77,435) (22,362) (15,896) 6,466 29%
Loss on Disposal of Assets (189,882) (79,776) 0
FI
(11,720,515) (4,971,978) (1,853,379) 3,118,600 63%
Operating activities excluded from budget
N
Add back Depreciation 6,334,425 2,639,305 0 (2,639,305) (100%)
Adjust (Profit)/Loss on Asset Disposal 163,324 68,711 0 (68,711) (100%)
O
Adjust Provisions and Accruals 2,568 7 0 (7) (100%)
Amount attributable to operating activities 287,152 2,186,337 2,619,280 432,943
C
Investing activities
N
Grants, Subsidies and Contributions 2,692,144 1,016,622 760,940 (255,682) (25%)
Proceeds from Disposal of Assets 297,159 127,514 23,972 (103,542) (81%)
U
Land and Buildings (612,526) (255,175) (281,992) (26,817) (11%)
Infrastructure Assets ‐ Roads (1,836,358) (1,427,385) (501,657) 925,728 65%
Infrastructure Assets ‐ Other (2,644,848) (1,101,990) (287,207) 814,783 74%
Infrastructure Assets ‐ Footpaths (55,900) (55,900) (67,703) (11,803) (21%)
Plant and Equipment (1,231,861) (513,255) (150,802) 362,453 71%
Amount attributable to investing activities (3,392,191) (2,209,569) (504,449) 1,705,120 77%
Financing Activities
Proceeds from Advances 22,729 0 0 0
Transfer from Reserves 583,325 63,780 0 (63,780) (100%)
Repayment of Debentures (78,878) (9,470) 0 9,470 100%
Transfer to Reserves (227,334) 0 0 0
Amount attributable to financing activities 899,842 54,310 0 (54,310) 100%
Closing Funding Surplus (Deficit) (0) 2,236,275 4,460,967 2,224,692 99%
Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.
Refer to Note 2 for an explanation of the reasons for the variance.
This statement is to be read in conjunction with the accompanying Financial Statements and notes.
Page
2 33Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
SHIRE OF COOROW
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 30 November 2020
Note 1: Explanation of Material Variances
The material variance thresholds are adopted annually by Council as an indicator of whether the actual expenditure or
revenue varies from the year to date budget materially.
The material variance adopted by Council for the 2019/20 year is $10,000 or 10% whichever is the greater.
Timing/
Reporting Program Var. $ Var. % Var.
Permanent
Explanation of Variance
Operating Revenues $ %
Rates 4,733 0%
Operating Grants, Subsidies and 0
Contributions 16,426 2%
Fees and Charges 20,741 5%
Service Charges 0
Interest Earnings (5,078) ‐32%
Other Revenue (3,391) ‐31%
Operating Expense
Employee Costs (12,293) ‐1%
ED
Materials and Contracts 323,924 31% U Timing This variance is due to small underspends in various areas.
Utility Charges 72,129 48% U Timing This variance is due to fewer invoices being received to date.
Depreciation on Non‐Current Assets 2,639,305 100% Timing Due to the 2019/20 Audit still be completed, depreciation will
U not be raised until
Interest Expenses
Insurance Expenses
Other Expenditure
6,525
2,767
6,466
104%
2%
29%
M
R
FI
Capital Revenues
N
Grants, Subsidies and Contributions (255,682) (25%) O Timing Budget profiling hasn't been done on a number of grants
Proceeds from Disposal of Assets (127,514) (100%) Timing Budget profiling hasn't been done on changeover of vehicles yet
O
U
Capital Expenses
C
Land and Buildings (26,817) (11%) U Timing Budget profiling hasn't been done on this asset class yet
Infrastructure ‐ Roads 925,728 65% U Timing Budget profiling hasn't been done on this asset class yet
N
Infrastructure ‐ Other 814,783 74% U Timing Budget profiling hasn't been done on this asset class yet
Infrastructure ‐ Footpaths (11,803) (21%) U Timing Budget profiling hasn't been done on this asset class yet
U
Infrastructure ‐ Drainage 0
Plant and Equipment 362,453 71% Timing Budget profiling hasn't been done on changeover of vehicles yet
U
Financing
Transfer from Reserves (63,780) (100%) Transfer to Reserves to occur at the Budget Review.
Loan Principal Repayments 9,470 100%
Transfer to Reserves 0
Page
3 34Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
SHIRE OF COOROW
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 30 November 2020
Note 2: Net Current Funding Position
Positive=Surplus (Negative=Deficit)
Last Years This Time Last
Closing Year Current
30 June 2020 01 Dec 2019 30 Nov 2020
$ $ $
Current Assets
Cash Unrestricted 2,377,046 3,182,501 3,664,391
Cash Restricted ‐ Conditions over Grants 0 0 0
Cash Restricted 1,881,589 1,593,194 1,881,589
Receivables ‐ Rates 175,672 457,485 1,062,359
Receivables ‐ Other 172,451 73,981 77,004
Inventories 25,982 (4,941) 13,241
4,632,740 5,302,219 6,698,584
ED
Less: Current Liabilities
Payables (278,081) (101,521) (229,093)
Provisions Loans (22,729) (11,108) (22,729)
Provisions Leave (291,752)
(592,562)
M (390,744)
(503,372)
(291,752)
(543,574)
R
Less: Cash Reserves (1,881,589) (1,593,194) (1,881,589)
Less: Unspent Grants 0 0 0
FI
Add: Loan Current 22,729 11,108 22,729
Less: SSL Sundry Debtors (22,729) (11,108) (22,729)
N
Add: Leave Reserve 183,465 180,148 183,465
Add: Lease Liability Current 4,082 4,082 4,082
O
Net Current Funding Position 2,346,136 3,385,801 4,460,967
C
Note 2 ‐ Liquidity Over the Year
N
7000
U
Amount $ ( '000s)
6000
5000
4000
3000 2020‐21
2000 2019‐20
2018‐19
1000
0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Comments ‐ Net Current Funding Position
Page
4 35Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
SHIRE OF COOROW
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 30 November 2020
Note 3: Cash and Investments
Total
Unrestricted Restricted Trust Amount Institution
$ $ $ $
(a) Cash Deposits
Muni Cash At Bank 54,475 54,475 BankWest
ED
Muni Telenet Saver 2,109,116 2,109,116 BankWest
Municipal Fund Term Deposits 1,500,000 1,500,000 ME Bank
Cash at Reserve ‐ Bank 4 4 BankWest
Reserve Fund Term Deposits 1,881,585 1,881,585 ME Bank
M
Trust Fund Bank 0 0 BankWest
800
R
Petty Cash Float 800
FI
Total 3,664,391 1,881,589 0 5,545,980
N
Comments/Notes ‐
Term Deposit For Amount
O
Held With Interest Rate Matures Interest Expected
Municipal Funds
C
250,000 ME Bank 1.40% 2/01/2021 1,750
Municipal Funds 250,000 ME Bank 1.40% 2/02/2021 2,042
N
Municipal Funds 250,000 ME Bank 1.40% 2/03/2021 2,333
Municipal Funds 250,000 ME Bank 1.45% 2/04/2021 2,719
U
Municipal Funds 250,000 ME Bank 1.45% 2/05/2021 3,021
Municipal Funds 250,000 ME Bank 1.50% 2/06/2021 3,438
1,500,000
Reserve Funds 406,055 ME Bank 1.45% 2/04/2021 4,416
Page
5 36Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
SHIRE OF COOROW
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 30 November 2020
Note 4: Budget Amendments
Amendments to original budget since budget adoption. Surplus/(Deficit) Current Budget
Sub Non Cash Amended Budget
Prog Prog Description Adjustment Original Budget Variation Current Budget Running Balance
$ $ $ $ $
Budget Adoption ‐0
Permanent Changes
Opening surplus adjustment 0.00 ‐0
03 0301 Rates ‐3,116,904.00 0.00 ‐3,116,904.00 ‐0
03 0302 Other General Purpose Funding ‐1,955,078.18 0.00 ‐1,955,078.18 ‐0
04 0401 Members of Council 200,737.12 0.00 200,737.12 ‐0
04 0402 Other Governance 457,697.00 0.00 457,697.00 ‐0
05 0501 Fire Prevention 197,855.50 0.00 197,855.50 ‐0
05 0502 Animal Control 19,050.18 0.00 19,050.18 ‐0
05 0503 Other Law, Order & Public Safety 263,784.03 0.00 263,784.03 ‐0
07 0704 Preventative Services ‐ Inspection/Admin 60,920.64 0.00 60,920.64 ‐0
07 0705 Preventative Services ‐ Pest Control 20,119.00 0.00 20,119.00 ‐0
07 0707 Other Health 146,578.04 0.00 146,578.04 ‐0
08 0803 Care of Families and Other Children 13,999.11 0.00 13,999.11 ‐0
08 0806 Aged & Disabled ‐ Other 24,915.82 0.00 24,915.82 ‐0
08 0807 Other Welfare 101,851.21 0.00 101,851.21 ‐0
09 0901 Staff Housing 120,346.12 0.00 120,346.12 ‐0
09 0902 Other Housing ‐3,241.79 0.00 ‐3,241.79 ‐0
ED
10 1001 Sanitation ‐ General 212,795.51 0.00 212,795.51 ‐0
10 1002 Sanitation ‐ Other 38,053.44 0.00 38,053.44 ‐0
10 1003 Sewerage 4,064.00 0.00 4,064.00 ‐0
10 1004 Urban Stormwater Drainage 64,709.06 0.00 64,709.06 ‐0
10 1005 Protection of the Environment 19,791.58 0.00 19,791.58 ‐0
10
10
11
1006
1007
1101
Town Planning & Regional Development
Other Community Amenities
Public Halls and Civic Centre
M 68,251.75
399,582.50
669,058.51
0.00
0.00
0.00
68,251.75
399,582.50
669,058.51
‐0
‐0
‐0
R
11 1102 Swimming Areas and Beaches 632,643.34 0.00 632,643.34 ‐0
11 1103 Other Recreation and Sport 1,458,223.34 0.00 1,458,223.34 ‐0
11 1104 TV & Radio Re‐Broadcasting ‐6,300.00 0.00 ‐6,300.00 ‐0
FI
11 1105 Libraries 37,893.95 0.00 37,893.95 ‐0
11 1107 Other Culture 149,470.64 0.00 149,470.64 ‐0
12 1201 Construction ‐ Streets, Roads, Bridges & Depots 811,068.39 0.00 811,068.39 ‐0
N
12 1202 Maintenance ‐ Streets, Roads, Bridges & Depots 6,158,839.82 0.00 6,158,839.82 ‐0
12 1203 Road Plant Purchases 1,131,628.24 0.00 1,131,628.24 ‐0
12 1205 Traffic Control (Vehicle Licensing) ‐15,600.00 0.00 ‐15,600.00
O
‐0
12 1206 Aerodromes 20,093.72 0.00 20,093.72 ‐0
13 1301 Rural Services 13,868.00 0.00 13,868.00 ‐0
C
13 1302 Tourism and Area Promotion 472,352.76 0.00 472,352.76 ‐0
13 1303 Building Control 93,696.35 0.00 93,696.35 ‐0
13 1306 Other Economic Services 16,836.00 0.00 16,836.00 ‐0
N
13 1308 Other Economic Services 31,885.50 0.00 31,885.50 ‐0
14 1401 Private Works ‐16,665.00 0.00 ‐16,665.00 ‐0
14 1402 General Administration Overheads 34,000.04 0.00 34,000.04 ‐0
U
14 1403 Public Works Overheads ‐200.23 0.00 ‐200.23 ‐0
14 1404 Plant Operating Costs ‐49,999.69 0.00 ‐49,999.69 ‐0
14 1405 Salaries and Wages 0.00 0.00 0.00 ‐0
0.00 9,002,671 ‐0 9,002,671
Page
6 37Shire of Coorow
Minutes - Ordinary Meeting 9 December 2020
SHIRE OF COOROW
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 30 November 2020
Note 5: Cash Backed Reserve
Amended Amended Amended
Amended Actual Actual
Actual Interest Budget Budget Budget Actual YTD Closing
Name Opening Balance Budget Interest Transfers In Transfers Out
Earned Transfers In Transfers Out Closing Balance
Earned (+) (‐)
(+) (‐) Balance
$ $ $ $ $ $ $ $ $
ED
Leave Reserve 183,465 2,569 0 0 0 0 0 186,034 183,465
Building Reserve 404,512 5,939 0 50,000 0 0 0 460,451 404,512
Resource Sharing Reserve 25,847 362 0 0 0 0 0 26,209 25,847
M
Plant Reserve 697,832 9,770 0 0 0 (145,768) 0 561,834 697,832
Rebroadcasting Reserve 24,472 343 0 0 0 (7,313) 0 17,502 24,472
Joint Venture Housing Reserve 67,953 918 0 0 0 (19,771) 0 49,099 67,953
R
Bowling Club Reserve 8,757 123 0 2,100 0 0 0 10,980 8,757
Road Infrastructure Reserve 0 0 0 0 0 0 0 0 0
FI
Pool Revitalisation Reserve 406,056 4,416 0 0 0 (410,472) 0 (0) 406,056
Tourist Infrastructure Reserve ‐ Accumulation 62,695 794 0 150,000 0 0 0 213,489 62,695
N
1,881,589 25,234 0 202,100 0 (583,325) 0 1,525,599 1,881,589
O
C
N
U
Page
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