Living in our community - SUNY New Paltz
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. Living in our community…
State University of New York at New Paltz
Mission Statement
Our Residence Life Program strives to enhance each resident
student’s University experience by providing a variety of
participatory opportunities for personal development through
creating a purposeful living-learning environment that fosters
leadership development, citizenship, and civility, while embracing
the celebration and understanding of diversity.
SUNY New Paltz supports Affirmative Action and Equal Opportunity and does
not discriminate against individuals or groups on the basis of race, sex, age,
national origin, religion, disability, veteran status, marital status or sexual
orientation in education, employment or in any of its policies or programs. All
actions toward employees and students are based upon performance related
criteria. Further, SUNY New Paltz will not tolerate sexual harassment of
employees or students.It is a resident’s responsibility to read the contents of this document and adhere to the
policies contained herein.
In addition, as a member of the SUNY New Paltz community, you are expected to read the
Student Handbook in order to get acquainted with the campus’ regulations regarding
students’ personal conduct. The Student Handbook can be found online at:
https://www.newpaltz.edu/studentaffairs/regulations.html.
Housing Requirements
The University, in its student housing facilities, seeks to provide a living environment which facilitates
the accomplishment of students’ academic, vocational, and social goals. This objective is implemented
through such measures as the availability of counseling and advising personnel, enforcement of quiet
hour regulations, promotion of educational, social, cultural, recreational, and leadership development
programs; and a variety of housing options from which students may choose. The University
requirements for on-campus residence are thus a part of an effort to ensure an optimal learning
environment for students.
All students living on campus must be undergraduate students who are enrolled full time (enrolled in 12
or more credit hours) for the entire academic year. Students living on campus may not drop below 12
total credit hours at any point during any semester, without prior consent from the Office of Residence
Life. Any student doing so will not be permitted to continue living on campus.
All single, full-time (12 or more credit hours) matriculated first year undergraduate students must live in
University residence halls while enrolled for classes at SUNY New Paltz. However, this policy shall not
apply to those undergraduates who meet any one of the following requirements:
1. The student is a transfer student with a transcript verifying acceptance.
2. The student will be 21 years or older on or before the first day of classes for the Fall Semester.
3. The student is residing at home with their parents or other closely related family members at a
distance of 25 miles or less. A notarized statement signed by the parent or other close relative must
be submitted attesting to this fact at the time of admittance to the college.
4. The student is a U.S. Veteran (a person who has served in the U.S. Armed Forces).
5. The student is a Military Service Member (Active Duty, Reserve, or National Guard).
6. The student is a Dependent of a Military Service Member or U.S. Veteran (Dependent is defined as
either a spouse or child).
The Residence Hall License is in effect for the entire academic year (Fall and Spring Semesters),
terminating at the end of the Spring Semester. This License is not subject to alterations.
Students shall not assign or sublet this License to any part or all of the Premises. Subletting includes
short-term or temporary rental arrangements including, but not limited to, those offered through peer-to-
peer accommodation services such as Airbnb, Craigslist, or Couchsurfing. Assigning or subletting will
result in discipline and/or License revocation without compensation, as well as possible suspension or
expulsion from the college.
All residence halls are designated as non-smoking facilities.Table of Contents
Welcome to SUNY New Paltz 1 Financial Responsibility for Damage 12
Office of Residence Life 2 Work Order System 13
Residence Life Staff 2 Emergency Work Requests 13
Community Living 2 Water Emergency 13
Roommates 2 Power Failure 14
Quiet Hours 3 Heat 14
Guests Policy 3 Cleaning Schedule 14
Residence Hall Governance 5 Health & Safety Inspections 14
Hall Government 5 Fire, Health and Safety Regulations 15
Resident Hall Student Association 5 Prohibited Items List 15
National Residence Hall Honorary 5 What if an illegal appliance or item is found? 16
The Residence Halls 5 Smoking 17
Parker Complex 5 Pets 17
Hasbrouck Complex 6 Service and Support Animals 17
South Complex 6 Televisions and Music Equipment 17
Specialty Housing Options 6 Cars/Motorcycles and Other Motorized Vehicles 17
10-Month Halls 6 Bicycles 17
Summer Housing 6 Window Screens 17
Communities at New Paltz 6 Solicitation 17
Residential Services 6 Cancelling Housing Reservations 18
Common Areas 6 Release from the Residence Hall License 18
Cable 6 Moving Off-Campus 19
Telephone Service 7 Academic Dismissals 19
Laundry Facilities 7 Administrative Room Changes Due To Policy Violations and/or
Mail Delivery 7 Behavioral Reasons 19
Important Addressing Info 7 Roommate Conflicts 19
Recycling & Trash Removal 7 License Revocation 20
Conflict Mediation Program 8 Withdrawal/Leave of Absence 20
Mental Health Emergencies 8 Refund Policy 20
Residence Hall Policies & Procedures 8 Safety and Security 20
Room Assignments 8 Personal Property 20
Triples 8 Security Tips for Personal Belongings 20
Graduate Students 9 Personal Security Tips 21
Advance Room Deposit 9 Residence Hall Entrances 21
Residence Hall License 9 Fire Safety Standards 21
Period of License 9 Dangerous Behaviors 21
Housing Key Code 9 Fire Alarm Systems 21
Room Charges 10 Fire Alarm Procedure 22
Student ID Cards and Keys 10 Fire Safety Facts 23
Lost ID Cards 10 Fire Safety Equipment 23
Lost Keys 10 Emergency Relocation Plan 24
Meal Plans 10 University Police 24
Room Condition Form 10 Room Diagrams 25
Room Changes 10 Parker Complex 25
Room Vacancies 10 Parker Complex – (Triple Occupancy) 26
Room Consolidations 11 Hasbrouck Complex 27
Room Cleaning/Decorating 11 Esopus and Ridgeview 28
Room Furniture 11 Esopus and Ridgeview – (Triple Occupancy) 29
Accessibility 11 Lenape Complex–(Corridor w/Bath) 30
Alternative Housing Arrangements 12 Lenape Complex–(Suite w/Bath) 31
Room Entry 12 FAQs 32
For Maintenance Purposes 12 Important Phone #’s Back Cover
For Emergencies and Health & Safety Inspections 12Welcome to SUNY New Paltz
The Office of Residence Life would like to welcome To expect enforcement of the housing
you to SUNY New Paltz. One of the most important agreement/contract
phases of campus life is learning to become a To direct access of staff who provide assistance,
responsible individual - responsible to others by guidance, and support as needed
respecting their rights and responsible to yourself by To equitable treatment when behavior is in
developing effective habits of study, self-discipline, question
and orderliness. To enjoy individual freedoms without regard to
race, gender, national origin, disability, age,
This handbook is designed to acquaint you and your religion, sexual orientation, or political affiliation
family with the residence halls, facilities, and programs To participate in student governmental bodies,
at New Paltz. Living in the halls can be an enjoyable and housing departmental committees
and worthwhile experience if you take advantage of all To individual and group educational and
that is available to you. After arriving on campus, it is developmental opportunities in their living
in the student’s best interest to read all information community
disseminated via posters, correspondence placed in
mailboxes, and communication through your official Students have the responsibility...
University Hawkmail e-mail account in order to stay To adhere to the policies in this handbook, as well
well informed. as all rules and regulations outlined in the Student
Handbook, which can be found
In accordance with the “State University’s Minimum at https://www.newpaltz.edu/studentaffairs/regul
Living Condition Standards for University Residence ations.html
Halls,” the Office of Residence Life supports the To comply with reasonable requests made by staff
Statement of Student’s Rights and Responsibilities or University officials
adapted by the Association of College and University To respect the rights of others, as stated above
Housing Officers-International (AUCHO-I) described
To monitor and accept responsibility for behavior
as:
of guests
Students have the right…
To report violations of rules and regulations to
To have free access to their living accommodations
appropriate staff
To live in a clean and secure environment
To actively participate in self-governance
To expect a regionally competitive price on
To participate in housing departmental
housing accommodations and/or food service
committees as requested
To have access to copies of University housing
To express themselves as individuals, as well as by
rules and regulations or individual building policies
association with groups
which govern individual and group behavior
To participate in judicial proceedings to determine
To the respect and safety of personal property
appropriate standards of behavior
To study without interruption or interference
To positively contribute to the community by
To be free from unreasonable noise participating in educational and developmental
To be free of intimidation or harassment activities
To express themselves creatively within To meet expected room and board payment
established guidelines schedules
Hou
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ok 01Office of Residence Life emergencies, provide assistance regarding room
The Office of Residence Life is located in Capen Hall. changes, and work order requests. Information
The Director and Assistant Directors have offices in regarding available resources on campus and in the
Capen Hall and are available for appointments by community can be obtained from the staff. Your
arranging meetings through the office staff or by Resident Assistant or Senior Resident Assistant will be
calling (845) 257-4444. Office hours are 8:30 a.m. – happy to share this information with you and answer
5:00 p.m. during the academic year and 8:00 a.m. – questions you may have about New Paltz.
4:00 p.m. during the summer and winter breaks.
Community Living
Residence Life Staff Life in the residence halls is exciting, fun, and
The Office of Residence Life strives to create a sense challenging. You will learn about different cultures,
of community for students by providing programs, interests, and values while your roommates and
services, and facilities that promote the educational, community members learn about you. While the
social, and cultural development of all residents. Over Office of Residence Life strives to provide a pleasant
250 students are employed by the Office of Residence and safe building, each individual who lives, works, or
Life to work in the halls. studies in our environment has a responsibility to be
courteous to neighbors and to observe basic personal
Professional Staff safety practices. To make positive contributions to
Complex Directors (also called Resident Directors or your hall’s community, you must recognize and
RDs) are primarily responsible for the overall respect the rights of your neighbors. This
operation of the residence hall. Complex Directors are collaboration allows for your growth as well as the
full-time professional staff members who live and growth of others.
work within the hall and provide assistance to
students with social, academic and personal concerns. Living on campus provides several opportunities to
The Complex Director supervises between seven and become involved in your University experience in a
eleven Resident Assistants who live in the hall and are living/learning community that will help you to
available to assist residents. develop lasting and memorable relationships with
peers and others on campus. You will soon find that
All Complex Directors have completed a Bachelor’s your academic work in the University will be enhanced
degree and are often pursuing or hold a Master’s by the experiential out-of-classroom initiatives
degree. provided in your residence hall. It is our goal to
provide you with as many new learning experiences as
Resident Assistants (RAs). An RA lives in each possible that will benefit your overall growth and
house/wing of the residence halls and maintains a development as a productive citizen in society. We
comfortable environment for 25-40 students. encourage you to take the time to learn new things,
Senior Resident Assistants (SRAs). Veteran RAs can be experience new ideas, and develop new friendships
promoted to the SRA position and work in conjunction while living in our community.
with the Complex Director and RA staff to ensure the Roommates
safety and security of each building. The quality of the environment that each resident
Complex directors select individuals for RA positions establishes will be very important. This will be greatly
because they are outstanding students and leaders. affected by the personal belongings that students elect
Each is a New Paltz student with experience living in to bring with them as well as the relationship they
residence halls and dealing with academic, personal, establish with their roommate(s) and/or suitemates.
and social problems. They are trained to handle Living with a roommate(s) and/or
Hou sing Ha ndbo ok 2suitemates can be a rewarding learning experience, but Residents who fail to comply with the above policy
as at home, some ground rules need to be established. may be subject to disciplinary action (See
Talking to one another before difficulties arise is Administrative Policies, Section 8.00 in the Student
essential. It will be important to remain open-minded, Handbook for further information).
respectful, and cooperative when sharing space with
another person(s). Establish expectations of each Any student experiencing difficulties with a roommate
other early in the year, before the stress of classes, a who has unwanted guests should seek the assistance
new environment, or other pressures get in the way of of the Residence Hall Staff.
dealing with issues appropriately.
A resident must sign in all guests as required by
Quiet Hours (Non-Contract Study Halls) Residence Life and outlined in the Housing Handbook.
All residence halls have a mandatory Courtesy Hour Individuals issued a guest pass are required to keep
policy. The residents of each house/wing, with the the guest pass with them at all times while on campus.
assistance of the Resident Assistant, enforce the Quiet
The Residence Life policies and procedures related to
Hour and Courtesy Hour policies. During this time,
guests and visitors exist in order to allow residents to
students are asked to conduct themselves in a manner
host guests in a manner that does not infringe upon
that will not disturb other residents and respond
the comfort and rights of other residents. It also aims
accordingly when fellow students or staff request for
to maintain an appropriate level of safety and security
noise to be lowered. During final exams, Quiet Hours
within the residence halls. The following policies
are in effect 24 hours a day in all halls.
apply to all guests:
In addition, students are expected to be considerate of 1. Regardless of the length of stay, the guest is
the rights of other students who may be studying or expected to abide by all University and Residence
sleeping at all times. Specifically, students are expected Life policies, procedures, regulations, and
to maintain Quiet Hours, Sunday through Thursday, standards. It is the responsibility of the
10:00 p.m. to 7a.m. the next day, and Friday and resident/host to familiarize their guests with
Saturday, from 11:00 p.m. until 11:00 a.m the next day. pertinent college rules and regulations, as well as
At all other times, Courtesy Hours exist, i.e., reasonable to ensure that their guests abide by these policies.
quiet should prevail. Students must: A student hosting any guest shall be held
Keep stereos and televisions turned down so as not responsible for the conduct of the guest(s) and
to disturb others. may be subject to the judicial process should a
Keep doors closed when entertaining guests. guest’s behavior violate any college policy.
Keep the lounge doors closed while watching TV, Students are also financially responsible if the
playing cards, etc. actions of their guests result in damage to the
Refrain from shouting, or running in the halls. room, any area of the building or its contents and/or
any other part of campus.
Every student has the responsibility to be considerate, 2. Guests (students or non-students) who are 21
as well as to ask that others to be considerate, of those years or older are not permitted to bring alcohol
who are trying to sleep and study. into any room or suite where one or more
residents who live there is/are under 21 years old.
Guest Policy 3. Guests who are under 21 years old are may not be
A student hosting any guest shall be responsible for present in a room or suite where alcohol is being
the conduct of the guest(s). Guests may include consumed, even if the underage guest is not
individuals not affiliated with the college. New Paltz consuming alcohol. Please refer to the alcohol
students who live in the same residence hall, a policy outlined in the Student Handbook.
different residence hall, or off campus can also be 4. It is the responsibility of the host to meet and sign
considered guests.
Hou sing Ha ndbo ok 3in the guest in the lobby. overnight guest (one who stays for longer than a few
5. Guests should not be left unattended at any time. hours past 11pm and/or sleeps in the room overnight).
6. There may be special times of the year, such as In the interest of the rights of the roommates and
semester breaks, exam periods, and Summer other hall residents, there are limits to the duration
Sessions, when the guest and/or visitation policy and frequency of such visits.
may be restricted or modified.
Overnight guests must follow the same procedures
7. In order to sign in, guests must have a valid photo
and conditions met by short-term guests as outlined
I.D. Acceptable forms of photo I.D. are driver's
above. In addition, the following procedures and
license, student's I.D., non-driver's I.D., military
conditions must be adhered to:
I.D., and passport. Bank cards, telephone cards,
1. A resident may have an overnight guest with
and credit cards are not acceptable form of I.D.
prior consent by all roommates and suitemates
8. All guests must be registered with a guest pass
and/or approval by the Resident Director. The
after 11pm. This policy is designed for the safety of
guest pass is checked off by the host confirming
residents, guests, and other members of the
they have discussed the visitation with their
University community. Students/host who fail to
roommate(s) and suitemates.
register a guest/visitor pursuant to this policy will
2. A resident may have an overnight guest provided
be subject to the campus judicial process.
the host registers their guest(s) one day in
9. All requests for exemptions to this policy must be
advance, when possible, with a Residence Life
made to the Resident Director for approval.
Staff member and/or Night Host by completing the
Guest Passes Overnight Guest Pass.
Residents who are hosting guests, especially after 3. No individual guest may be hosted in a residence
11pm, are required to obtain a guest pass, which is hall more than four nights total in any month and
available through the Residence Life Staff. no more than two consecutive nights with the
1. All guests must be registered with a guest pass same or different host. If the resident wishes for
during designated RA Office hours. the guest to stay longer than this allotted amount
2. The guest must accompanied by the host at all of time, the host must seek approval from the
times. Resident Director and present a written
3. The guest must carry the guest pass, as well as an agreement from the roommates and/or
appropriate ID at all times and must show both suitemates.
when requested to do so by any Residence Life 4. Under no circumstances will more than three
Staff member or University personnel. guests be permitted to occupy a residence hall
4. Guest passes can be obtained from a Residence room overnight.
Life Staff member a day prior to the guest(s) arrival 5. Guests need to be 16 years or older to stay
by going to the RA Office between 8:30pm-12am overnight. If under 18, the guest must show
and/or from the Night Host (at the designated written parental consent and a completed Guest
hours) on the night the guest arrives. Consent Form.
6. In extenuating circumstances, exceptions to the
Overnight Guests overnight guest policy can be made by the Office
Any person, whether they are a student or non- of Residence Life.
student, present in a residence hall room they do not
live in after 11:00pm is considered an overnight guest Short-Term Guests
and must be signed in with the residents of the Provided that there is no unreasonable interference
room/suite and residence hall staff. with the rights of a roommate, a resident may have a
short-term guest (one whose stay is for a few hours
Provided that there is no unreasonable interference but not overnight) at any time. In addition to the
with the rights of a roommate, a resident may have an
Hou sing Ha ndbo ok 4aforementioned, the following procedures and The student leaders holding these offices are eager for
conditions must be met: student input and encourage your involvement. RHSA
1. The host must register the guest(s) by signing the is an active student body organization on both a
Residence Hall Visitor Pass immediately upon regional and national level through its membership
entering the building and presenting a valid form with the National Association of College and University
of current photo identification (as listed above) Residence Halls. All residence hall governments are
with a Residence Life Staff member on duty from considered members of the RHSA and are represented
8:30pm-midnight and/or a Night Host on duty on the RHSA Associate Council. The primary purpose of
during designated overnight hours. RHSA is to facilitate communication between the
2. The host is discouraged to have more than two residence halls, to provide leadership training for hall
guests at one time. It is within the Resident governments, to provide programming for the campus,
Director’s discretion to approve the number of and most importantly, to work on behalf of residents in
guests permitted to a host. the investigation and resolution of issues and policies
3. All short-term guests must be registered with a related to residence hall living.
guest pass after 11pm.
National Residence Hall Honorary
A resident/host who fails to comply with any of the The National Residence Hall Honorary (NRHH) Phi Psi
aforementioned guest policy and procedures will be Chapter at New Paltz is one of over 170 chapters
subject to the campus judicial process. nationwide. Its purpose is to provide recognition for
individuals who have been of outstanding service and
Residence Hall Governance have provided leadership in the advancement of the
Hall Government residence hall system at SUNY New Paltz.
Residents have an opportunity to elect officers to form The chapter members represent the top 1% of the
a government whose duties include planning and student leaders on campus and are those who have
implementing various programs for the hall contributed extraordinary amounts of personal time
community. All students have the right and and energy in order to make the residence halls more
responsibility of participating in self-government, to than a “dorm.” SUNY New Paltz’s chapter of NRHH
elect officers, to plan and engage in residence hall was founded in 1986, and can never exceed 32
programs, to establish and enforce regulations members. Like RHSA, NRHH is an affiliate of the
necessary to provide conditions for personal, social and National Association of College and University
academic development. Residents are citizens and Residence Halls.
members of a residence hall community as well as hall
government and are urged to participate. Look for The Residence Halls
informational signs and ask your RA how to get There are fourteen (14) residence halls on the New Paltz
involved with Hall Government. campus. All buildings offer a number of student
Residence Hall Student Association oriented facilities and services including a laundry room,
The Residence Hall Student Association (RHSA) is a computer lounge, a study lounge and a main lounge for
representative body that provides resident input into all hall government meetings and activities. The halls also
phases of residence hall life. This is accomplished by have at least one television lounge, a kitchen area, and
providing a method whereby residents can work a microwave, for use by all residents of the building.
together to facilitate program activities, have a voice in Resident rooms have cable, Ethernet jacks and WIFI.
the University administration, and recommend changes The halls are divided into three complexes:
in residence hall policies. RHSA plans and supports Parker Complex
programs throughout the year that offer a variety of The Parker Complex comprises Bliss, Bouton, Capen,
social, cultural, recreational, and educational activities. College, Gage, Scudder and Shango Halls. These halls are
Hou sing Ha ndbo ok 5composed of traditional corridor style hallways with students enrolled in courses. The summer residence
single sex bathrooms shared by the residents of the hall can be a different one each summer.
section. Rooms are adjacent to each other with an
Students must take at least 1 summer course taught on
entrance/exit into the hallway.
campus for each summer session they intend to stay in
Hasbrouck Complex the summer building. Students who are only taking
Bevier, Crispell, Deyo, DuBois and LeFevre Halls make up online courses cannot live on campus.
the Hasbrouck Complex. These halls are made up of
Communities at New Paltz
suites, each containing between two and four
Communities at New Paltz is a living/learning
bedrooms, a common/living room, and a bathroom.
community program specifically designed for First-Year
South Complex students. This program offers three distinct living
Esopus Hall has corridor style rooms. Each wing/house experiences featuring specific inter-disciplinary themes:
contains four clusters of four or five rooms that Leadership, Health & Wellness, and Service Learning.
surround but are not directly connected to a public First-Year students who choose to participate in one of
bathroom. these interest-based Communities will connect with
other students who share similar interests, while
Ridgeview Hall has corridor style rooms. Each gaining an introduction to the larger SUNY New Paltz
wing/house contains eight or nine single-user public campus and the surrounding New Paltz community.
bathrooms, which service two or three bedrooms each. Students will have a unique opportunity to learn,
Though the bathrooms are near two or three rooms, explore, and connect with others in the context of an
they are not physically connected to any of the engaging academic and residential community.
bedrooms. Students with a confirmed spot in one of the
Communities on a first-come, first-served basis and will
Lenape Hall consists of two types of designed triple
be assigned a room in Esopus Hall during Summer
occupancy rooms. Lenape Corridor Style rooms are
Orientation. Program details, dates and other
large L-shaped rooms with a bathroom shared by the
information are included in the Communities at New
three students living in the room. Lenape Suite Style
Paltz application packet.
rooms include a bedroom, suite area, study room, and
bathroom.
Residential Services
As part of the living/learning environment created in the
Specialty Housing Options
residence halls, New Paltz strives to provide a safe and
10-Month Halls (Halls open during breaks)
comfortable environment for residents to sleep, study
Bouton, Crispell, Deyo, Dubois and Gage are the only
and socialize. Our residence halls boast a variety of
residence halls that will be open during Winter Recess
services that give residents an opportunity to feel at
and Spring Break, unless otherwise designated by the
home.
Director of Residence Life. Students who require on-
campus housing during these times must select one of Common Areas
these halls as their housing choice. International Each hall has common areas including lounges, a
students, athletes and student teachers are strongly computer lounge, vending machines, at least one
encouraged to sign up for one of these halls. There will kitchen and a microwave, among other amenities.
be additional rent charges for students wishing to
remain in these halls during Winter Break. A “no Cable
overnight guests” rule applies during Winter break. All residence hall rooms are equipped with cable
television outlets. Residents are responsible for their
Summer Housing own equipment including adapters, cable wire,
One residence hall is available during the summer to converters, televisions and stereos. Cable costs are
Hou sing Ha ndbo ok 6included in the room rent charges. All rooms and suites the address, from the bottom up.
receive the same cable line-up. The Media Center plays
new release movies on the campus TV channel (Channel Please note that although the information reserved for
6). To report problems with your cable contact the the first two or three lines of an address is irrelevant to
Campus Auxiliary Services office at (845) 257-3370. the USPS, it is essential to the SUNY New Paltz Mail
Services Staff. Students should have incoming mail
Telephone Service addressed as follows:
The University operates its own telephone system to Bevier Hall Bliss Hall
provide on-campus, local, long distance calling, and 1001 Hawk Drive 1002 Hawk Drive
voice mail. Room rent covers these services. New Paltz, NY 12561 New Paltz, NY 12561
Additional charges apply only for directory assistance, Bouton Hall Capen Hall
international calls, and pay-per-call services (i.e. psychic 1003 Hawk Drive 1004 Hawk Drive
hotlines, chat lines, etc.). New Paltz, NY 12561 New Paltz, NY 12561
College Hall Crispell Hall
To set up a phone line in your room in order to make
1006 Hawk Drive 1005 Hawk Drive
long distance calls, contact the Telecommunications
New Paltz, NY 12561 New Paltz, NY 12561
Office.
Deyo Hall Dubois Hall
Laundry Facilities 1007 Hawk Drive 1008 Hawk Drive
Each residence hall contains laundry facilities. Residents New Paltz, NY 12561 New Paltz, NY 12561
do not need money to use the machines as the cost to
Esopus Hall Gage Hall
operate them is included in the room rent. Residents
1009 Hawk Drive 1010 Hawk Drive
should report non-working machines to their hall staff
New Paltz, NY 12561 New Paltz, NY 12561
or to Campus Auxiliary Services at (845) 257-3370.
LeFevre Hall Lenape Hall
These facilities are only for residents living within the 1011 Hawk Drive 1012 Hawk Drive
residence hall. Residents are not permitted to let off- New Paltz, NY 12561 New Paltz, NY 12561
campus students or other guests into the residence hall Scudder Hall Shango/College Hall
to do laundry. 1014 Hawk Drive 1015 Hawk Drive
New Paltz, NY 12561 New Paltz, NY 12561
Mail Delivery
Personal mail is delivered to the residence halls, Ridgeview Hall
Monday through Friday. Roommates will be assigned a 1016 Hawk Drive
mailbox that is located in the main lobby area. New Paltz, NY 12561
Special delivery, certified, insured, registered, large Students must either notify correspondents with the
packages, telegrams, and Express Mail will be held at change of address six to eight weeks before leaving
the University Mail Room located in the basement of school for the summer and for extended, or fill out a
the Haggerty Administration Building. Students need change of address form with USPS.
to present an ID and sign for these items in person at
Recycling and Trash Removal
that location. Mail is not forwarded during breaks.
Each hall has a trash and recycling area in the basement
Important Addressing Information and a dumpster located outside the rear entrance/exit
In an ongoing effort to improve mail deliveries to of the building. Students are required to take all trash
campus, the United States Postal Service (USPS) would and recycling to these locations.
like to stress that the automated equipment which the
The Village of New Paltz has a “source separate”
USPS uses to sort mail, reads only the last two lines of
Hou sing Ha ndbo ok 7Recycling Law which requires all residents to separate Residence Hall Policies
recyclable items from their trash before disposal. This
and Procedures
includes rinsing bottles and cans and removing all caps
Room Assignments
from these containers. SUNY New Paltz prides itself in
The Office of Residence Life at New Paltz is committed
its efforts in sustainability and student cooperation
to a policy of nondiscrimination in all of its operations
with recycling is the foundation of its success.
and facilities. Room Assignments are not based upon
Conflict Mediation Program race, disability, creed, national origin, age, or sexual
This service is designed as an alternative approach to orientation.
solving problems that develop between members of
First year students will select a room (and a specific
the University community. Instead of going through
roommate if so desired) online during Summer
the campus judicial system or local courts, individuals
Orientation. Returning students select a room online
meet with trained mediators to work towards a
for the following academic year during the Advance
solution. The program strives:
Room Selection Process in April.
To serve the University community as a resource to
resolve disputes. Due to limited space, preferences for specific halls, or
To prevent the escalation of disputes into more roommates are preferences only. Assignments are
serious matters. made in accordance with availability. The University
To relieve the University judicial system and the reserves the right to convert doubles into triples to
local court systems of matters which do not need a accommodate on campus housing requests. It may be
formal court/judicial procedure. necessary at times to establish waiting lists for people
To teach individuals how to resolve their to be housed.
problems through mediation.
The Office of Residence Life reserves the right to
Some of the conflicts that are handled through the
move students within and among the residence halls
mediation program include:
whenever necessary.
Roommate disputes
Interpersonal disputes Triples
Personal property It is necessary for the University to convert double
Small claims rooms into triple occupancy rooms or provide
Aggravated harassment temporary assignments until standard double spaces
Organizational disputes are available.
Neighbor disputes
Students who begin the year in a triple pay the double
For further info contact your RD. room rent rates initially and a refund is credited to
students’ account when one of the three residents
Mental Health Emergencies
moves out of the room or at the end of the semester
Students may access the Psychological Counseling
fall semester, whichever comes first. Should one of the
Center weekdays 8:30 a.m. – 4:30 p.m. at (845) 257-
residents move out of the room prior to the end to the
2920 and the peer crisis hotline 8:00 p.m. – 1:00 a.m. at
Fall Semester, a prorated refund will be given to the
(845) 257-4945 when classes are in session. In addition,
three residents. The prorated refund amount will be
University Police is available 24 hours a day at (845) 257-
based on the number of days the three residents lived
2222.
in the room. The Office of Residence Life reserves the
right to impose a refund deadline.
Triple refunds only apply during the Fall Semester as
typically enough spaces open up at the end of the Fall
Hou sing Ha ndbo ok 8Semester to de-triple every room by the beginning of applied as a credit to the room charges for the
the Spring Semester. semester.
Should three students choose to remain in tripled Residence Hall License
during Spring Semester, the room will be considered a All residents must read and submit a Residence Hall
voluntary triple and no refund will be given for the License. By submitting a Residence Hall License, a
Spring Semester. The only exception to this rule is if student enters into an agreement to adhere to the
there are not enough vacancies on campus to allow policies and procedures set forth by the Office of
students to de-triple by the beginning of the Spring Residence Life for the period covered by the License.
Semester. If that is ever the case, students will receive
in the Spring Semester for as long as there are not A letter will be sent to all first year students the first
enough vacancies to de-triple every room that want to week in June. The letter will explain how to submit a
be de-tripled. Refunds will be discontinued when there Residence Hall License online in order to receive a
are enough vacancies on campus to accommodate their Housing Key Code prior to Summer Orientation. First
de-tripling at any point in either the Fall or Spring year students may also complete their license during
Semesters. Orientation. Licenses will be made available upon
request from the Office of Residence Life for students
Because the same rooms are tripled every year, all who cannot complete a License online and cannot
furniture must remain in the room even when one of attend Summer Orientation, or for incoming Spring
the residents moves out. The remaining two residents Semester students.
will need to keep the triple furniture in the room.
Having to keep the furniture does not entitle the Students who are 17 years of age or younger must have
remaining two students to a refund as refunds are a parent or legal guardian sign a hard copy Residence
based on the number of people in the room, not the Hall License, which will be provided by the
furniture in the room. Office of Residence Life.
Please bear in mind that Lenape Hall rooms do not fall Current residents who wish to continue living on
under this category. Lenape rooms are designed for campus the following academic year will submit their
three people and thus, residents living in Lenape Hall Licenses during the Advance Room Selection Process.
do not receive a triple refund at any point. Period of License
Graduate Students The Residence Hall License covers the academic year
(Fall and Spring Semesters) or from the time the
SUNY New Paltz does not provide housing for graduate
License is submitted to the end of the Spring Semester.
students. An exception is made only for undergraduate
students who live on campus in the Fall Semester and All students who submit a License at the beginning of
become graduate students in the Spring Semester of or during the academic year will be required to remain
the same academic year. These students are allowed to in the residence halls for the entire period covered by
remain on campus for the Spring Semester but must the License. This provision is in effect if the student is
make other living arrangements for all subsequent enrolled in 12 or more credits for the entire period
semesters as they may not continue to live on. covered by the License.
Advance Room Deposit (A.R.D.) Housing Key Code
Prior to receiving or choosing an assignment, a $100 A Housing Key is a random 5-digit number assigned to a
Advance Room Deposit must first be paid online student for use during room selection. A Housing Key
through my.newpaltz.edu, by calling the Office of is generated automatically when a student submits a
Student Accounts at (845) 257-3150, or visiting the Residence Hall License online. When selecting a room,
office (HAB 210). The Advance Room Deposit will be a student will use their prospective roommate’s
Hou sing Ha ndbo ok 9Housing Key to sign the roommate up into the same Carte Blanche meal plan.
room.
Beginning the second year or when the student turns
Room Charges 21, whichever is sooner, students can choose other
Current room rates for the academic year may be found meal plans. Options and prices can be viewed at
on the SUNY New Paltz website here: http://newpaltzcas.com/mealplans2.html.
http://www.newpaltz.edu/student_accounts/
tuition.cfm. The Board of Trustees of the State Room Condition Form
University of New York reserves the right to adjust When students move into their halls, they will find staff
charges in the future as the costs of operating and ready to check them into their rooms. Each student will
financing the residence hall facilities change. complete a Room Condition Form that specifies the
current condition of the room and the furniture
Student ID Cards and Keys provided. All residents are held accountable to the
Student’s Responsibility original Room Condition Form. It is the responsibility of
Students must carry their ID cards and keys at all times. the student to check it over carefully, noting any
A student must present their ID card any time they are damages at the time of check in. The student will be
asked to do so by any college official. Failure to do so assessed a damage charge for any deviation in the
will result disciplinary action as outlined in the Student condition of the room or the furniture at the time the
Handbook. student checks out.
Cards/keys issued to a student are not to be duplicated, Room Changes
loaned, given, or transferred to another individual Room changes are permitted (based upon space
under any circumstances. Any student violating this availability) after the second week of classes. If a
policy may be subject to both campus and criminal student desires to change their room assignment, the
judicial proceedings. proper paperwork may be obtained from the RD of the
hall which the student would like to move into. All room
Building and Room Entry changes cease before the last two weeks of classes.
The Student ID Card is used to enter the residence hall, Students must check out of their old room then check
room and/or suite. into their new room during staff office hours between
8:30 p.m. and 11:00 p.m.), unless otherwise arranged
Lost ID Cards
with the RD.
A lost ID card must be reported to the ID/Meal Plan
Office. They will de-activate the card and re-program Room Vacancies
the room or suite door. Students are responsible for Room charges are based on two persons per room
replacement costs of lost keys and ID cards, as well as occupancy. If a student fails to occupy a room or moves
lock changes and reprogramming of card readers. out after the beginning of the semester, the
ID Card Costs remaining resident can:
First ID card (new students) $10.00 1. Find another student willing to move into the
Replace lost or stolen card: $10.00 vacated space
Reprint of damaged ID card*: $10.00 2. Move to another room with a new roommate
* Student must return the damaged card. 3. Have their room listed as a vacancy and welcome
peers looking to room change, or
Meal Plans
4. If a student does not have a roommate by February
All students residing in University housing must
21, the student may take advantage of
participate in the meal plan program. All first year
the Spring Semester Single Sale if one is held that
students, first year transfer students, and international
semester. The student/they can pay an additional
students under the age of 21 are required to use the
Hou sing Ha ndbo ok 1 0single room fee to keep the room as a single for the a daily schedule. Residents are responsible for keeping
remainder of that semester. their rooms clean. Hasbrouck Complex (suite style)
5. The Office of Residence Life will not guarantee a residents are also responsible for keeping their suite
single room. If, after a student pays for a single and bathroom areas clean. Vacuum cleaners, mops,
room, it becomes necessary to assign another brooms, and other cleaning supplies are available for
person to the room, the prorated balance of the student use. There is a trash room with large trash
single room charge will be refunded. containers in each building. There are dumpsters at the
rear of each building. Dirt and other debris are not to
The Office of Residence Life reserves the right to
be left in the hallways or bathrooms. The hall staff can
administratively assign or relocate a person to any
help the suite members facilitate any meetings
vacancy at any time.
regarding a suite cleaning schedule.
Room Consolidations
Students are permitted to decorate their rooms within
Room consolidations are required in semesters where
fire/safety guidelines. Residents are reminded that they
there are many rooms in which only one student
are responsible for any damage to the walls as a result
resides. Consolidations are done in order to insure
of hanging objects. Room/suite walls are not to be
equity amongst residents and to maximize use of
vandalized or written upon. All residents are expressly
available space.
prohibited from attaching any item to the ceiling of the
The Office of Residence Life understands that the room or suite.
house and hall community is very important. In order
Room Furniture
to not disrupt the community, consolidations will be
Each room is furnished with two beds and mattresses
conducted within each building.
(sheet size: twin extra-long), two desks, two chairs, and
When classes are in session two dressers (three of each in a triple). A special loft
In semesters where consolidations are necessary, system is provided to students in a triple room. Rooms
students living alone will get an e-mail notice explaining also have one floor lamp, one wastebasket, one
that consolidations will take place at a later date. It will recycling bin.
be the student’s responsibility to find a roommate of
Each building (except Lenape) has two closets or
their choice before the consolidation process takes
wardrobes for hanging clothes. All rooms with built-in
place. Students who do not find a roommate will be
closets have closet drapes. Lenape Hall has three
paired up randomly. One of them (also chosen
wardrobes as the building consists entirely of designed
randomly) will be required to move into the other’s
triple rooms that are larger than all rooms on campus.
room.
Students living in a triple room in any other building
Consolidations for the following academic year must share two closets/wardrobes, splitting them three
After Advance Room Selection takes place in April, each ways.
returning resident who does not have a roommate will
Furniture cannot be removed from the room without
receive notices to informing that consolidation will take
permission from the Office of Residence Life under
place and that the student will be randomly paired with
any circumstances.
another resident of the same building who does not
have a roommate. Residents will be paired with people Accessibility
who signed up for a room in the same building and if Wheelchair accessibility
possible, on the same floor. Facilities for students using wheelchairs are located in
Capen, Crispell, Dubois, Esopus, LeFevre, Lenape and
Room Cleaning/Decorating
Ridgeview halls. Crispell, Dubois, Esopus, LeFevre,
Custodial personnel are trained to clean public areas on
Lenape and Ridgeview halls are equipped with
Hou sing Ha ndbo ok 1 1elevators. Capen is equipped with a laundry room on right to privacy. However, the University has the
the first floor and a lift giving students using responsibility of maintaining the residence halls. For
wheelchairs access to the main lounge study area. this reason, the University reserves the right to enter
These buildings are equipped with wheelchair the premises for the purpose of health and safety
accessible bathroom facilities. inspections, securing the premises, and making
necessary repairs. Prior notice of at least 24 hours will
Visual alarms
be given to the residents unless immediate entry is
Several rooms across campus are equipped with visual
necessary due to emergency maintenance.
fire alarms.
Alternative Housing Arrangements By submitting an online Work Order Request, a resident
A student with a disability can submit an alternate gives permission for University personnel to enter a
housing request (wheelchair accessible rooms, audible room in order to make repairs, whether or not the
alarms, etc.). Requests must include the following: resident is present when personnel arrives.
1. A letter from the student outlining the reason for For Emergencies and Health & Safety Inspections
the request. The University accepts the responsibility to maintain a
2. Documentation from (including, but not limited to) safe and orderly environment in the residence halls, and
a primary care physician, psychologist, psychiatrist, therefore, reserves the right to enter the student’s
social worker, etc., who has provided treatment for room when:
the condition.
Ensuring the building has been evacuated when
Documentation must be on letter head and must a fire alarm is sounded.
include the following information: There is a reason to believe that the health and
1. Diagnosis. safety of an occupant is threatened.
2. Evidence of the connection between the There is reasonable cause to believe that
diagnosis/symptoms and the need for an alternative Federal, State, or Local laws, or University
housing assignment. regulations are being violated.
3. Evidence that the student will not be able to use During scheduled Health and Safety
and enjoy the residence hall environment or to Inspections.
participate in the college's services or programs
without this accommodation. Except in emergency situations, no room will be
entered without first knocking and allowing a
All requests must be submitted to Residence Life no reasonable period of time for response. Rooms will not
later than July 1 for the Fall Semester and November 1 be searched except when a Health and Safety
for the Spring Semester. Complete requests will be Inspection is being conducted or law enforcement
reviewed by the Housing Review Committee. officials are exercising a valid search warrant.
In general, a diagnosis of ADHD, learning disability, or
anxiety/depression (in and of themselves) is not Financial Responsibility for Damage
sufficient grounds for obtaining an alternate housing Occupants of each room are financially responsible for
arrangement. keeping their room and its contents intact and in good
order. A Room Condition Form will be completed on
Once the Housing Review Committee reviews the the day the student moves into the hall. This form will
request, the student will be notified of the committee's describe the condition of the room and college issued
decision via email (Hawkmail address). furniture at the time the student moves in. When a
Room Entry student moves out of the room, this form will be used
For Maintenance Purposes to compare the condition of the room on the check-in
The University recognizes and respects the student’s day to the condition on the check-out day. Should
Hou sing Ha ndbo ok 1 2damage to the room or furniture be found that was not Step 3 – Facilities Operations Center
present on the check-in day, the student will be held Work Order Requests are distributed by the Facilities
financially responsible for the cost to repair or replace Operation Center to the appropriate shop (i.e.,
the damaged item(s). Charges for damages are based electrical, plumbing, construction, moving crew,
upon actual repair or replacement cost to restore the grounds, etc.).
room or facility to its original condition. The resident
will also be liable for any extra or unusual cleaning or Step 4 – Follow-Up
administrative service that may be necessitated by Should a Work Order not be completed in a timely, or
these actions. Residents will be billed and the amount satisfactory manner; it is the responsibility of the
must be paid to the Office of Student Accounts student to contact the hall’s Senior Resident Assistant.
immediately. Rooms will be periodically inspected for
Emergency Work Requests
damages and health and safety violations. Findings will
It is a student’s responsibility to inform staff
be reported and appropriate charges will be assessed.
immediately should maintenance problems occur in the
Students are also financially responsible if their actions following areas as they are generally considered
or those of their guests result in damage to the room, emergencies:
any area of the building or its contents and/or any other • Plumbing • Electrical
part of campus. • Glass • Locks
• Fire Safety Equipment • Outside Lighting
Anyone wishing to appeal a damage charge may do so • Heat and Hot Water • Entrance/Exit Doors
in writing to the Office of Residence life within the • Any situation that compromises the health and
academic year of the charge(s). Appeals after the safety of residents
academic year may not be reviewed.
Emergencies will be immediately called in to the
If problems with furnishing or other items in the Facilities Operation Center by the hall staff when
residence hall rooms arise during the semester, it is the brought to the staff’s attention.
responsibility of the resident(s) to submit a Work Order
Water Emergency
Request online on my.newpaltz.edu. A member of the
SUNY New Paltz’s water is provided by local water
maintenance staff will make the repair or assess the
sources through the Ashokan Reservoir. In the event
damage. By completing a Work Order Request, a
that the water source(s) used by the University
student grants permission for maintenance personnel
becomes undrinkable, the following procedure will be
to enter a room in order to make repairs, whether or
implemented:
not the occupants of the rooms are present.
1. Facilities Operation Center personnel will contact
Work Order System the Office of Residence Life.
Step 1 – The Resident 2. Facilities Operation Center personnel, along with
The resident is responsible for completing a student Residence Life staff, will post signs alerting the
Work Order Request online through my.newpaltz.edu. University community.
3. Drinking water will be provided to each residence
Step 2 – The Senior Resident Assistant (SRA) hall to be distributed as necessary.
Work Order Requests submitted online are received by 4. If the emergency situation is expected to last for a
the building SRA who will review each request and significant period of time, a water truck carrying
forward it to the Facilities Operations Center. The SRA safe drinking water will be brought to campus.
will update the resident with statuses provided by
Facilities Operation Center. In the event that the campus does not have water
for a significant period of time, directives will be
given to the Residence Life staff via the Environmental
Hou sing Ha ndbo ok 1 3Health and Safety Officer who is given directives from Complex once a month and during Winter and Summer
the local Board of Health. intersession, provided there are sufficient personnel
available. Custodial staff is provided on the weekends
Power Failure
for trash removal.
In the event of a power failure, the following procedure
The custodial staff cleans the following during breaks:
will be implemented:
All common areas
1. All residence hall staff reports to staff offices.
All bathroom areas
2. The residence hall staff will immediately begin to do
All completely vacant student rooms
rounds of the building looking for candles and
situations that might compromise the health and Health & Safety Inspections
safety of the residents. RDs and SRAs conduct Health and Safety Inspections of
3. Due to security reasons, only residents living in the each student room at least twice per semester. This is
building affected may be permitted entry between to insure that safety issues such as overloaded electrical
7:00 p.m. and 7:00 a.m. during the outage. outlets, extension cords, major electrical appliances
and other fire health and safety concerns or violations
Heat
are discussed with residents and corrected. This allows
Residents should report all heating concerns to the hall
the resident to become aware of safety issues within
staff, who will contact the Facilities Operations Center.
the room or suite. Hall staff will inform residents by
It is the resident’s responsibility to inform the staff if the
posting signs of Health and Safety Inspections at least
problem is not corrected. The SRA will keep records of
24 hours in advance.
heat concerns and to follow up with the RD should the
problem(s) not be corrected. Health and Safety Inspections include visual checks of
the entire room and/or suite. Is the room too dirty?
Should a student’s room not be the required 68
Have bathrooms been cleaned properly and
degrees Fahrenheit or warmer, and Facilities
consistently? Have work order requests been
Operations Center personnel confirm that the room has
submitted and/or completed? Does anything need to
a problem that cannot be fixed while the room is
be repaired?
occupied, the Office of Residence Life will relocate
students provided space is available. The inside of the closet or wardrobe will be visually
inspected and staff may open closet or wardrobe doors
For information regarding loss of heat for an extended and curtains to do so. The same applies for looking
period of time, as determined by the Director of under the beds, where staff can lift the sheets or
Operations for the Physical Plant, refer to the relocation comforters in order to look under a resident’s bed.
plan on page 19. Residence hall staff will not open desk or dresser
Cleaning Schedule drawers or go through any resident’s belongings. The
Custodial staff is provided for trash removal and purpose of checking these areas is not to invade a
common area cleaning of residence halls. Common student’s privacy but to ensure health and safety
areas include hallways, stairwells, lounges and public hazards are not present.
bathrooms. Bathrooms are cleaned on a daily basis in What happens when a resident fails a Health and
the Parker Complex. Custodial staff and the Office of Safety Inspection?
Residence Life reserve the right to lock a bathroom if Residents will be issued a written Official
extensive cleaning becomes necessary. Request/Warning describing the violation and
Hasbrouck Complex and Lenape Hall students are requesting that said violation is removed or corrected.
responsible for the regular cleaning of their suite area If the resident(s) is/are present during the inspection,
and bathrooms. Custodial personnel will sanitize the they will be asked to remove/correct the violation
suite showers and bathroom facilities in the Hasbrouck
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