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Table of Contents PREPARATION tesomas 2019 guidebook I. Preparation: Eagle Quest...25 What’s New at Tesomas...2 III. POLICIES: Micro-Trek...27 Are You New to Tesomas...2 Medical Policies...12 Order of the Arrow...29 Camp Leadership...4 Youth Protection Policies ...12 Leader Programs...30 Preparation Timeline...5 Facility Policies...13 Leader Training...31 Preparation Suggestions...6 Other Policies...15 Pre-Camp Swim Tests...7 VI. Trek: What to Bring...7 IV. Check-In/Out: High Adventure...32 Custom T-Shirts...8 Arrival and Departure...17 Unit Photos...8 VII. Maps & more: Forms and Resources...9 V. Program: Camping Opportunities...33 Evening Programs...18 Make Tesomas Better...34 II. Registration: Advancement Schedule...20 Camp Staff Opportunities...35 Registration Details...10 All About Prerequisites...21 Map to the CLSR...36 Payments and Fees...11 Program Areas...23 Map of Tesomas...37 What’s New exciting changes for returning units • Updated Medication Policy (page 12) • Program updates (page 18-19) • Campsite cooking changes Tuesday Evening (page 19) • Changes to advancement schedule (page 21) • MicroTrek Activity changes (page 27-28) • MicroTrek 400 (page 28) Are you New to Tesomas facts that would be useful for new leaders or units • Please bring your own tents; we do not provide them. • Units cook in their campsites Tuesday evening, so bring cooking equipment and personal mess kits. • We encourage lots of enthusiasm in the Dining Hall during meals, so please join in on the fun! • The health forms you turn in will remain at camp after you leave, so please provide us with copies and retain the originals. • For your swimming experience, we have the beautiful spring-fed Crystal Lake (no pool). • Units are encouraged to assist with camp-wide duties such as flag ceremonies, manning swim towers on the Waterfront, cleaning the shower building, and maintaining a respectable campsite. • All Adults must be registered members of the BSA and Youth Protection Trained (page 6) • Advancement instruction starts on the times given in this book and end 10 minutes prior to the listed ending time (see page 20). Unless otherwise noted, merit badges meet Monday - Friday. • If unfamiliar with the OA program or if you would like to participate, pay special attention to the OA section on page 28. Tesomas Scout Camp 2019 Leader Guidebook 2
The Tesomas Experience PREPARATION a message from the camp leadership Camp Leaders Thank you for choosing Tesomas Sco ut Camp as your destination for summer cam p in 2019. Our traditions began over 80 years ago ser Scouts at Camp Tesomas. With our rich ving tradition of excellence and dedicated staff, we have been proven to provide the highest quality program in the nation and have become a hom e for many Units, Scouters, Scouts, and Staff. Thi s year, we will maintain the commitment to exc ellence Tesomas is known for while going abo ve and beyond with several new pro grams and services. Our staff is delighted that your unit has chosen to take part in this experie this summer before last summer was nce. We began even over. With hundreds of other cam we are glad you chose to spend you ping options, r summer with us; it is our goal to pro scouts with the experience of a life vide you and your time. We have an exceptional group returning, along with some new face of staff and directors s, to ensure we exceed you and you r unit’s expectations. This guidebook provides you with det ails about our programs, procedures, Please read the guidebook to prepar and services. e your unit for your adventure at cam p. We are excited and pleased to serve as your camp leadership. Our goal is Scout and Leader that comes through to ensure every our gates has their very own “Tesom as Experience.” Thank you for choosing Tesomas and we will see you at camp! Troy Seehafer| Camp Director (715) 365-3111 (camp) camp@samoset.org We, the staff of Tesomas Scout Camp are deeply dedicated to providing an experience that will stay with our campers for a lifetime. Our programs are proven to provide enthusiastic leadership, set good examples, and strengthen unit cooperation. In addition, we will contribute to rank advancement and the invaluable merit badges, two vital aspects in the life of every Scout. Through these ideas, we open the door to the building of self-esteem and a sense of accomplishment. Most important of all, the Tesomas staff aims to share the “Tesomas Experience” with all who venture into our woodland haven. We will strive at any cost to make camping fun for those with whom we share our home and hearts, here “Where Camping Is King!” Tesomas Scout Camp 2019 Leader Guidebook 3
Camp Leadership PREPARATION over 80 years of collective camp staff experience Troy Seehafer | Tesomas Camp Director Troy joined staff in 2008 and has spent most of his time in program. He has served as the Commissioner Manager in 2014, Program Director in 2015, and Camp Director the past three summers. Troy has been the Program Director for the winter camp programs at Hanna Venture Base for over 5 years. He is an Eagle Scout, Vigil Honor member, and former lodge chief of Tom Kita Chara Lodge. Troy is a recipient of Reservation Staff Member of the year in 2014, and On Wings of Excellence in 2017. He graduated from UW Oshkosh, with a degree in accounting and now works professionally for the Samoset Council managing camping operations. Troy has completed National Camp School training in Camp Administration and Camp Director. Noah Estabrooks | Tesomas Program Director Returning for his tenth summer at Camp Tesomas, Noah is thrilled to be coming back to serve as a Program Director! Noah is an Eagle Scout from Minneapolis, where he is a Senior at the University of Minnesota studying Youth Programming and Non-Profit Development. During his tenure at Camp, Noah has worked in numerous areas, his favorite being C.O.P.E. and Climbing! Having started as a Counselor In Training in 2010, Noah is beyond excited to be returning for another incredible summer. Noah has completed National Camp School training in C.O.P.E. Director and Program Director. Ezra Eckerson | Tesomas Program Director Ezra is returning for his sixth summer at the Crystal Lake Scout Reservation. Ezra has spent time in various positions including Counselor-in Training, Program Aide, Eagle Quest Staff, Business Technology Director, and Eagle Quest Director in 2018. Ezra attends the University of Wisconsin - Madison pursuing a degree in Nuclear Engineering. Ezra has a passion for music and performance, which is providing great experience to draw from to improve our meal time programs and campfires. Bob Daniel | High Adventure Program Director Bob is returning for his 13th summer on the Crystal Lake Scout Reservation Staff. Bob has been Ecology & Conservation staff, Hanna Venture Base Program Aide, Ecology & Conservation Director, Shooting Sports Director and worked as Staff Development Director in 2018. Bob is an Eagle Scout, has five Eagle Palms, and is a Vigil Honor member in the Order of the Arrow. Bob is a recipient of On Wings of Excellence and Reservation Staff Member of the Year, both in 2018. He has completed National Camp School Training in Ecology & Conservation, Shooting Sports, and is a Certified RSO. He is a Director of Childcare at Newman Catholic School: St. Anne during the rest of the year. Scott Domino | Reservation Director Scott returns for his 21st summer on staff and 12th as Reservation Director. In his twelfth year as a professional, he serves as the director of program and support for the council. Scott is an Eagle Scout, Vigil Honor member, and past recipient of “On Wings of Excellence.” He has completed National Camp School training in Camp Administration, Camp Director, and Project COPE. Elvis Bauman | Reservation Ranger Elvis is in his 21st year as ranger where he is responsible for the maintenance and care of the entire Reservation. He has been involved in Scouting since he joined Cub Scouting. Elvis works hard to ensure the camps are in top working condition for the Scouts and Scouters who will be visiting throughout the year. He has also completed and teaches the ranger certification from National Camping School. Tesomas Scout Camp 2019 Leader Guidebook 4
Preparation Timeline PREPARATION a schedule for proper unit planning Right Now • If you haven’t already, submit your unit reservation and deposit to secure space (see page 11). • Inform all Scouts, second year Webelos, and their parents about your unit’s summer plans. • Recruit at least two adult Leaders (one at least 21 or older) to be in camp at all times during your stay. Recruit more if you will have 20 or more Scouts. Any time your unit does not have two adults to spend the night, an adult staff member will be assigned for a fee of $35 per night. • Schedule a promotional presentation for your troop or crew with Samoset Camping 715-365-3111. • Take note of the payment plan and be sure to stay on target with the due date (see page 10). March • Turn in all Campership Applications to the Samoset Office by April 1. • Camper Deposits are due April 15. All remaining fees are due June 1 to the Samoset Office. April • Consider each Scout’s advancement needs when planning for camp (see pages 20-26). • Begin signing Scouts up for their desired advancement sessions online. • Non-Samoset Council Units must submit a copy of their Sickness and Accident insurance policy. A copy of this policy can be emailed to camp@samoset.org. Most councils provide this insurance and can provide evidence of coverage. • Pre-order custom t-shirts to ensure that everyone will have one to wear at camp. Shirts ordered by May 3 will cost $13.50 and can be customized with your unit number or other text (see page 8). • If desired, complete a pre-camp swim test (see page 7). May • Send out final camp notices to all parents including a list of what to bring (see page 7). • Have committee members visit parents of Scouts not registered to encourage their attendance with your unit, with another unit, or with the provisional unit (see page 10). • For Samoset Troops, send in your Adult OA Nomination by May 1. • Work with each Scout in planning an advancement schedule and getting them started with the pre-camp work listed in this guidebook (see page 21). Each adult who will be at camp should have record of what each Scout will be doing for advancement. • Ensure that all Scouts and Leaders will have their medical forms completed before coming to camp (see page 12). Also, have the medication form completed for those Scouts taking medication at camp. • Complete special dietary requests for all Scouts requiring special meals (see page 13). • Attend Spring Work Trek on May 3-5 to help get camp ready (see page 34). • Add any additional campers to your registration and submit your final unit payment (due June 1). ! Many units hold a parents’ meeting or camp promotion night. This allows parents a chance to ask questions and learn about your unit’s summer camping plans. Download our Parent’s Guide to help with this event. Tesomas Scout Camp 2019 Leader Guidebook 5
Two Weeks Before Camp PREPARATION • Collect all Scout & Leader medical forms (ensure that we will be able to keep a copy) and Scout medication forms. You may send copies (NOT originals) of all these to camp two weeks prior to your arrival. • Check up on each Scout’s pre-camp advancement work. • Make final advancement changes up until two weeks prior to camp. • Hold an inspection of personal packs and equipment. Also, prepare unit equipment for camp. • Prepare multiple copies of your unit roster for camp and other leaders. Several Days Before Camp • Complete the final check on transportation to ensure everyone has a ride to and from camp. • Remind the Scouts of the behavior standards necessary for a Scouting trip. • Remind the Scouts to pack a lunch for the day you arrive unless you plan to stop. • Plan to arrive between 2:00 and 3:00 PM. Right Before You Depart • Collect any remaining medical forms and ensure everyone has their medications in their original containers with a label containing the Scout’s name and unit number. • Ensure rides will be at camp to pick Scouts up before 11:00 AM on the following Saturday. Preparation Suggestions we strongly suggest you follow these in your planning Leadership • The leaders (one of which needs to be 21 or older) who will be staying at camp should have some camping and Scouting experience. Youth Protection training is also required of every adult leader. • The safety of our youth is of greatest importance at camp. Therefore, all adults accompanying a unit to camp must be registered as a leader, including completion of a criminal background check and youth protection training. These steps should be completed with your local council. • Have one additional Leader, 18 or older (male or female) for every 10 Scouts. • If your unit has any female youth, you must have at least one female adult. Arrival • Complete an approved swim check before coming to camp (see page 7 to find out more) or come to camp wearing your swim trunks ready for a swim in Crystal Lake. • Units will be required to submit an official roster from their council for verification when they arrive (this can be sent in advance) • Have all the heavy gear in one vehicle so that it can be taken to your campsite all at once. • Have a copy of all medical forms in alphabetical order for camp to keep. If you mailed in the medical forms, they will be at the medical recheck station. • Your unit will have the option to take a unit photo upon arrival (see page 8). Advancement • It is recommended that first year Scouts participate in the Eagle Quest Program and one or two simple merit badges in their free time such as Basketry or Fingerprinting (see page 25). • Second year Scouts who aren’t First Class should sign up for Eagle Quest and merit badges. • Be aware that OA candidates who are going through their Ordeal will miss all of their Thursday sessions. Talk with the staff for how to make these up. • All Scouts should be given a copy of their advancement schedule. Leaders should also have copies for easy reference. • Leaders should ensure each Scout has chosen programs according to their interests and ability. • Schedule merit badges/activities carefully to allow travel time in between (i.e. avoid scheduling a shooting sports merit badge right before or after a COPE/climbing activity). • All Scouts taking merit badges should have their blue cards filled out and signed by an adult leader before arriving at camp. These are then turned into the Program Center on Sunday. • All Scouts should be made aware of their prerequisites (see pages 21-22). • All Scouts should read the merit badge pamphlet(s) before coming to camp. Tesomas Scout Camp 2019 Leader Guidebook 6
Pre-Camp Swim Tests PREPARATION information on taking your swim test before camp Units have the option to complete a swim test prior to their arrival. By participating, you will save valuable campsite setup time. This will also make it easier to do individual unit activities before you come to camp. • Units may complete their swim tests through one of several council swim nights in the spring. As locations and dates are secured they will be posted online. • A trained staff will certify those completing the test meet the requirements for their skill level. • Units may also complete swim tests prior to camp on their own. A BSA Lifeguard, Red Cross Lifeguard, or equivalent must administer the tests and certify the results. • Forms and procedures for unit run swim tests are available online. • For questions contact camp at (715) 365-3111 or camp@samoset.org. What to Bring a suggested packing list of items What Campers Should Bring Sneakers/Hiking Shoes Rain Gear Insect Repellent (non aerosol) T-Shirts Towel Flashlight Underwear & Socks Personal Hygiene items Spending Money Jeans/Pants Small Pillow Fishing Gear Shorts Extra Blanket Camera Long-Sleeve Shirts Backpack Compass Pajamas Watch Sleeping Bag Sweatshirt or Jacket First Aid Kit Foam Pad or Cot Official Scout Uniform Pocket Knife Notebook and Pencils/Pens Scout Handbook Hat & Sunglasses Merit Badge Pamphlets Swimsuit Sunscreen Mess kit Label clothes & valuables with name and unit number. Scouts will be getting wet so please allow for extra clothing and footwear. Materials We Provide in Your Campsite Dining Fly Flagpole Latrine Cleaning Materials Picnic Tables Running Water Toilet Paper Garbage Bags Latrine Fire Ring What Your Unit Should Bring Lantern Patrol Dining Tarps Tents US Flag Wood Tools Maps and Compasses Troop/Crew & Patrol Flags Dutch Ovens Troop/Crew Kitchen First Aid Kit Troop/Crew Library Extra Sleeping Bag(s) What Not to Bring Shooting Equipment Pornography Aerosol cans Fireworks Tobacco products Laser pointers Alcohol Drugs of any kind Firewood (see page 16) Valuables Excessive jewelry Inappropriate T-Shirts Knives with blades over 3.5” Tesomas Scout Camp 2019 Leader Guidebook 7
Custom T-Shirts PREPARATION a way to remember your camping experience Pre-order custom t-shirts online for everyone in your unit to wear at camp. Shirts cost $13.50 (additional charges for larger sizes) and can be customized with your unit number or other text. Shirts are a 50/50 Poly-Cotton blend. T-shirt orders will automatically be added to your unit camp bill. Imagine your entire unit wearing a camp t-shirt from Tesomas. Now imagine the t-shirt customized with a unit number! Think of the benefits: the t-shirt... • Helps the scouts look sharp • Builds group spirit • Is a quality garment that takes a beating Even better, there is no minimum order, and the t-shirts will be waiting for you at the camp Trading Post upon arrival. Order online: CampingIsKing.com/TradingPost But hurry! Order deadline: Friday, May 3, 2019! Unit Photos a picture is worth a thousand words If your unit chooses to have the Camp Staff take your unit photo we will provide the unit with a complimentary 8x10 photograph. We are offering additional copies of the photo to parents, Scouts, and Scout Leaders. Photos will be taken at the flag pole between 3:30 and 6:00 on Sunday. Photos will be ready for the unit leader to take upon check-out. Photos can be paid for with your order or at camp. 8x10s are $6.00, 5x7s are $4.00. Tesomas Scout Camp 2019 Leader Guidebook 8
Forms and Resources PREPARATION all the resources, forms and information to make your preparation easy Below is a list of forms available online at CampingIsKing.com. All registration updates can be made online or through email (camp@samoset.org). You can request copies of any forms by calling the Samoset Scout Center at (715) 355-1450. Information • Camp Menus - detailed list for each meal. • Parent’s Guide - customize for your unit and provide to parents to inform about camp. • Promotional Video - show at a troop meeting to get everyone excited about the experience! Registration • 2019 Unit Reservation - reserve unit space for 2019 summer camp programs! • 2020 Unit Reservation - reserve unit space for 2020 summer camp programs! • Campership Application - complete for campers with financial need and submit by April 1st. • Online Registration Help File - provides details for registering and making changes online. • Refund Request - must be completed to receive a refund, see guidelines on page 11. • Scout Release Request - complete for Scouts leaving camp early and bring to camp. • T-shirt Pre-order - complete to pre-order camper T-shirts for your entire unit, submit by May 6. Program & Advancement • Advancement Schedule - provide to Scouts as they plan their advancement schedule. • Advancement Prerequisites - provide to Scouts to prepare before camp. • Advancement Prerequisite Approval - used to record requirements completed prior to camp. • Eagle Quest Schedule - provide to new Scouts as they prepare for rank advancement. • Individual Camper Schedule - provide to Scouts to plan their days at camp. • Leader/Scout Evaluations - help us improve our programs and services. • Precamp Swim Test - record results and mail, fax, or email to the Samoset office. Medical • Annual Health and Medical Form - complete for all campers. • Scout Medication - complete for campers with medication and bring to camp. • Special Diet Request - complete for campers with dietary needs at least 2 weeks in advance. Maps & More • Camp Map - complete with campsites, program areas, and building locations. • Family Camping - layout and available facilities. • Map to the Crystal Lake Scout Reservation - detailed directions on how to get to camp. ! Stay informed and prepared for camp with all these resources and more at CampingIsKing.com. Tesomas Scout Camp 2019 Leader Guidebook 9
Registration REGISTRATION procedures for registering campers How to Register Campers • Register online or mail your unit roster to the Samoset Registration Timeline office with the camper deposits of $75 (due April 15). • Full fees are due by June 1. Campers registered after April March 1, 2018 - Jan 1, 2019: 15 may be subject to a $15 late fee (excluding new Scouts). Reserve space for 2019, $5.00 per camper. Attending Tesomas with another Unit • If a Scout is unable to attend with your unit, don’t let them March 1 - April 15, 2019: miss the summer camp experience. Register them with our Register campers with a $75 provisional unit period 8 or with another unit any week (ask us non-refundable deposit. for details). • Scouts/leaders who want to experience a second week of March 1: summer camp may also register with our provisional unit or Advancement & MicroTrek make arrangements to come to camp with another unit. signup opens online. ! Contact Samoset Camping to connect your Scout with another unit or our provisional unit. Interested in being a provisional leader; contact camp for details. 85% Club If you bring 85% or more of the registered Scouts in your unit, we will credit the unit bill one leader fee. You will also get the opportunity to carve a wooden plaque to display in the Dining Hall. When registering for this club, please provide an official unit roster from your council. Advancement Registration Online Registration Guidelines • Registration for advancement and leader training can be specifics to register, sign up for advancement, and make payments online Ready to start your summer camp adventure at the Crystal Lake Scout Reservation? This document will guide done online beginning March 1st. Instructions can be you step-by-step through the registration process, including how to reserve unit space, the payment schedule, and how to make sure all your Scouts are signed up for advancement classes and programs. Samoset Council uses Doubleknot for online registration, a leading provider of hosted applications and found in the online help file available on our website. Units services to BSA Councils and other non-profit organizations. are encouraged to complete advancement registration Before you get started, here are some tips to help you along the way: • Choose one adult to serve as the Camp Coordinator. This person will be responsible for submitting before coming to camp. and maintaining the unit's registration, collecting payments, and entering advancement signups. • Units that made a reservaiton in March of the previous year, should not create new registrations. Login with your Doubleknot Login to edit the registration. If the registraiton does not appear when • When you arrive at camp, you will get a print out of all you login, contact the Samoset camping department to link your account with the reservation. • Everytime an update is made (campers added, merit badges assigned, etc) you must complete the registration following the procedures in part E. No changes are saved until you complete this step. your Scouts/Scouters and what merit badges/activities • First time users should print a copy of these guidelines to help with the registration process. • See the Frequently Asked Questions on page 4 for additional help or contact the Samoset Council camping department at 715-365-3111. they are registered for. You will have the afternoon to look Registration Road Map the advancement printout over and bring any changes Unit Reservations - Used to Reserve Space for camp 1. Part A to login and make the reservation. (additions, deletions, etc.) to the Adult Leader meeting 2. Part C to reserve camper space. Please estimate the total youth and adult you expect to bring to camp. Spaces can be held until April 15 at which time all spaces not assigned to a name will be released to other units. Sunday evening. Our staff will then enter any corrections 3. Part E to complete your reservation; $5 per camper is due with your reservation. Register Campers (by April 15) into the online database. 1. Part B to login and edit your registration. 2. Part D to assign names to the space you reserved with your unit reservation. 3. Part E to complete your reservation; $75 per camper will be due at this time. • Bluecards (optional) can be distributed in the advancement Advancement/Activity Sign-up (Opens March 1) 1. Part B to login and edit your registration. mailboxes in the basement of the Program Center. Please 2. Part F to register campers for specific advancement/activities. Fees associated with specific activities will be charged and appear on your bill upon registering a camper for the activity. 3. Part I to check camper schedules for conflicts; part H to remove an advancement session. indicate the time when the merit badge/activity is going to 4. Part E to complete your reservation. be taken on the top of the bluecard just above the Scout’s ! Questions regarding online registration should be directed to the Samoset Camping Department at 715-365-3111 or camp@samoset.org. address. Doubleknot Registration Guide, Crystal Lake Scout Reservation 1 ! Instructions for registering campers for camp and signing up for advancement can be found in the Online Registration Guide available at CampingIsKing.com Tesomas Scout Camp 2019 Leader Guidebook 10
Payments and Fees REGISTRATION how to ensure your spot at camp 2019 Camper Fees Youth Adult Samoset Council $272 $150 Non-Samoset Council $299 $150 2nd Week Provisional $199 $95 Unit Reservation Deposit • Beginning March 1st at 12:00 PM unit reservations will be accepted for 2020 online. Reservations received will be filled in the following order: In-Council, FOS achieving units, time stamp. Reservations after March 7 will be processed in the order in which they are received. • A non-refundable reservation fee of $5 per camper is due with your reservation. These fees will be applied toward your camp fees. • If your unit attending Tesomas has less than 50% of the site capacity, the Council reserves the right to assign another unit to use the patrol areas in that site not used by your unit. Scout/Leader Deposits • The first $75 (due April 15) for each Scout/Leader is his/her reservation deposit and is nonrefundable, but transferable to another Scout/Leader in the same unit as a new reservation. • Remaining fees are due June 1. • Campers registered after April 15 may be subject to a $15 late fee (excluding new Scouts). Leader Fees • The adult daily rate is $25 for any adults at camp for 2 or more meals. These adults should plan on paying at camp unless they are splitting the week with another leader. How to Pay • Unit leaders may make payments and register campers online (see online help file for specifics). • Send all payments to the Samoset Office (3511 Camp Phillips Road, Weston, WI 54476), using the camper registration form available online. List each person attending camp and the amount paid by that person. Camperships • The Tesomas Alumni Camping Trust has been established to assist any Scout or leader with financial need to experience camping. • Request must be made using the campership application for each person by April 1. Refunds Camp fees are nonrefundable as we encourage units to transfer fees to another Scout from the unit who is attending camp. However, the Samoset Council will deal with each situation in which a written refund request is received and endeavor to be as fair as possible. All refunds are calculated after the $75 nonrefundable deposit. See the refund form for more specifics. Refunds must be submitted using the refund request form available at the Program Center, Scout Center, or online. Refunds will be credited to the unit’s camp bill and the unit will be responsible for refunding fees to their Scouts or adults. Tesomas Scout Camp 2019 Leader Guidebook 11
Policies and Procedures POLICIES things to help prepare your unit for camp Medical Policies • Every participant (including adults) must provide a copy of their annual health and medical form to be kept on file after they leave. Forms may be copied in the program center for 10¢ per copy. • To speed up check-in, you may send copies (NOT originals) of all medical forms to camp two weeks prior to your arrival. • Units can keep medication in a locked container at their site and distribute to their scouts. Units choosing to do so will be provided with a medication log sheet to fill out and turn in at the end of the week. Units are welcome to turn their medications into the health office for us to distribute. • Bee sting medication, inhalers, an insulin syringe, or other medication or device used in the event of life-threatening situations may be carried by a camper but should be brought to medical checks. • The above requirements are those of the State of Wisconsin and the Boy Scouts of America. Health & Medical Record Form Part A: Informed Consent, Release Agreement, and Authorization A • Parts A, B, and C are to be completed annually and signed by a High-adventure base participants: Full name: ________________________________________ Expedition/crew No.: _______________________________ or staff position: ___________________________________ DOB: ________________________________________ licensed physician. Campers staying less than 72 consecutive Informed Consent, Release Agreement, and Authorization With appreciation of the dangers and risks associated with programs and activities, on my own behalf and/or on behalf of my child, I hereby fully and I understand that participation in Scouting activities involves the risk of personal completely release and waive any and all claims for personal injury, death, or injury, including death, due to the physical, mental, and emotional challenges in the loss that may arise against the Boy Scouts of America, the local council, the activities offered. Information about those activities may be obtained from the venue, activity coordinators, and all employees, volunteers, related parties, or other organizations associated with any program or activity. hours can omit part C. activity coordinators, or your local council. I also understand that participation in these activities is entirely voluntary and requires participants to follow instructions and abide by all applicable rules and the standards of conduct. I also hereby assign and grant to the local council and the Boy Scouts of America, as well as their authorized representatives, the right and permission to use and In case of an emergency involving me or my child, I understand that efforts will publish the photographs/film/videotapes/electronic representations and/or sound be made to contact the individual listed as the emergency contact person by recordings made of me or my child at all Scouting activities, and I hereby release the medical provider and/or adult leader. In the event that this person cannot be the Boy Scouts of America, the local council, the activity coordinators, and all reached, permission is hereby given to the medical provider selected by the adult employees, volunteers, related parties, or other organizations associated with leader in charge to secure proper treatment, including hospitalization, anesthesia, the activity from any and all liability from such use and publication. I further surgery, or injections of medication for me or my child. Medical providers are authorize the reproduction, sale, copyright, exhibit, broadcast, electronic storage, authorized to disclose protected health information to the adult in charge, camp and/or distribution of said photographs/film/videotapes/electronic representations Insurance medical staff, camp management, and/or any physician or health-care provider and/or sound recordings without limitation at the discretion of the BSA, and I involved in providing medical care to the participant. Protected Health Information/ specifically waive any right to any compensation I may have for any of the foregoing. Confidential Health Information (PHI/CHI) under the Standards for Privacy of Individually Identifiable Health Information, 45 C.F.R. §§160.103, 164.501, etc. NOTE: Due to the nature of programs and seq., as amended from time to time, includes examination findings, test results, and activities, the Boy Scouts of America and local treatment provided for purposes of medical evaluation of the participant, follow-up councils cannot continually monitor compliance and communication with the participant’s parents or guardian, and/or determination of the participant’s ability to continue in the program activities. ! of program participants or any limitations imposed upon them by parents or medical ! • When surgical treatment or hospital care is needed for Samoset providers. However, so that leaders can be as (If applicable) I have carefully considered the risk involved and hereby give my familiar as possible with any limitations, list any informed consent for my child to participate in all activities offered in the program. restrictions imposed on a child participant in I further authorize the sharing of the information on this form with any BSA volunteers connection with programs or activities below. or professionals who need to know of medical conditions that may require special consideration in conducting Scouting activities. List participant restrictions, if any: None ________________________________________________________ Council Scouts/Scouters, benefits in excess of $300.00 will be paid I understand that, if any information I/we have provided is found to be inaccurate, it may limit and/or eliminate the opportunity for participation in any event or activity. If I am participating at Philmont, Philmont Training Center, Northern Tier, Florida Sea Base, or the Summit Bechtel Reserve, I have also read and understand the supplemental risk advisories, including height and weight requirements and restrictions, and understand that the participant will not be allowed to participate in applicable high-adventure programs if those requirements are not met. The participant has permission to engage in all high-adventure activities described, except as specifically noted by me or the health-care provider. If the participant is under the age of 18, a parent or guardian’s signature is required. only if they are unrecoverable from any other insurance policy Participant’s signature: ________________________________________________________________________________________ Date: ______________________________ or service contract (i.e. family insurance policy). Therefore, it is Parent/guardian signature for youth: _____________________________________________________________________________ Date: ______________________________ (If participant is under the age of 18) Second parent/guardian signature for youth: ______________________________________________________________________ Date: ______________________________ imperative that you come prepared with the pertinent insurance (If required; for example, California) Complete this section for youth participants only: Adults Authorized to Take to and From Events: policy information for every Scout/Adult. You must designate at least one adult. Please include a telephone number. Name: ______________________________________________________ Name: ______________________________________________________ Telephone: __________________________________________________ Telephone: __________________________________________________ • Non-Samoset Council Units must submit their own insurance Adults NOT Authorized to Take Youth To and From Events: Name: ______________________________________________________ Name: ______________________________________________________ Telephone: __________________________________________________ Telephone: __________________________________________________ information or proof of Council insurance by June 1, 2019. 680-001 2014 Printing Inherent Dangers Everyone should be prepared for potential problems that are out of the control of the camp. There are a lot of natural hazards like rocks, roots, and branches that may cause injury if not cautious. Campers can avoid visits from animals by not allowing any food, drinks, or scented items in or near their tents. To avoid lost or stolen items, leave your valuables at home or have them stored securely in vehicles. Youth Protection Policies Nothing is more important to the BSA than the safety of our youth members. We believe that even one instance of child abuse is unacceptable. The BSA is committed to providing a safe and secure environment for all. Youth protection requires sustained vigilance, and we work every day to protect children through mandatory policies. • One-on-one contact between adults and youth members is prohibited. • Privacy of youth is respected. Adult leaders and youth must respect each other’s privacy, especially in situations such as changing clothes and taking showers at camp. • Adults may not share a tent with a member of the opposite sex unless married to each other. • No youth may share a tent with an adult or a person of the opposite sex other than a family member or guardian. Assigning youth members more than two years apart in age to sleep in the same tent should be avoided unless the youth are relatives. • The buddy system should be used at all times. The buddy system is a safety measure for all Scouting activities. Buddies should know and be comfortable with each other. Buddies should select each other, with no more than two years’ age difference and the same level of maturity. • Hazing and initiations are prohibited and may not be included as part of any Scouting activity. • No bullying. Verbal, physical, and cyber bullying are prohibited in Scouting. Tesomas Scout Camp 2019 Leader Guidebook 12
Facility Policies POLICIES Dining Hall Procedures • You will be assigned table(s) during the camp orientation/check-in process on Sunday. • Meals will consist of the main entrées, sides, cereal at breakfast, fruit or vegetables, peanut butter and jelly at all meals, and a salad bar at dinner. • The serving method for all meals will be cafeteria style and seconds will be available when announced. • Grace will be said prior to each meal. As a sign of respect, we ask that you enter the Dining Hall quietly and with arms folded traditionally to prepare for grace. • Everyone is asked to wear the official Scouts BSA Field Uniform to all evening meals. • The youth restrooms are located in the basement of the Dining Hall and the adult restrooms are located in the lower level of the Program Center. Please notify us of any special dietary needs or restrictions two weeks before your arrival using the “Special Diet Request” form available online. Trading Post • The Trading Post will be open at various times throughout the day. Specific hours will be posted. • Here you will find all the merchandise you need, including everything from hats and shirts to collectibles. You will also be able to purchase additional toiletries, cooking supplies, and other camping necessities. • You will be able to purchase candy, soda, slushies, and any other food items. The porch and picnic tables are there for you to enjoy your snacks. Please have your Scouts clean up after themselves! Showers • Shower buildings are located on each side of camp with separate rooms for youth and adult by gender. (Shower facilities in Hanna Venture Base are for staff use only). • Units should sign up in the Program Center to help keep the shower buildings clean. • Campers need to bring all their own toiletries or purchase them at our Trading Post. Laundry Facilities • A washer and dryer are available for unit use at the east shower building. • A key can be checked out in the Program Center by any unit leader. Tesomas Scout Camp 2019 Leader Guidebook 13
Program Center POLICIES • Staff is generally available to answer questions in this building from 8:00 AM - 9:00 PM. • There is a program center staff meeting every morning from 9:00 AM -9:15 AM. Please be patient as we meet. • The Program Center (PC) is open to all leaders 24 hours a day and serves as a leader’s lounge. • Adult restrooms are located in the lower level and youth restrooms are located in the basement of the Dining Hall. • Medical forms and other documents can be copied for 10¢ per copy. • Leader training materials are available in the lounge area. • Units are encouraged to sign up in the Program Center to perform camp-wide flag ceremonies, and shower cleaning. • Volleyballs, board games, and playing cards can be checked out from the clerk. • If you need a vehicle past the parking lot gate later than Sunday, check out daily a vehicle pass at the desk. • Campsite garbage bags, toilet paper, and cleaning supplies are available from the upper level closet. For any other campsite equipment needs, contact someone in the Program Center or your campsite host. • Lost & found is located in the downstairs. Valuable items will be kept at the desk upstairs. • Wireless Internet is available for leader use. Personal computers may be used by Leaders, but we ask that personal equipment not be set up for extended periods of time. • Visit the Archives Room in the lower level of the Tesomas PC for an interesting look at the great history and traditions of Tesomas, Tom Kita Chara Lodge, and the Crystal Lake Scout Reservation. Cell Phone Coverage • Cell phone coverage around camp is good for those with Verizon or AT&T service. Other providers may work in certain areas of camp. Health Office • Available 24 hours a day in the lower level of the Program Center. • For medication disbursement, the Health Office will be open a half-hour before and after each meal, and 1 hour prior to taps. Individual arrangements can be made if necessary. Please ensure that your Scouts are responsible in this matter. We recommend that one Leader be responsible for ensuring the Scouts receive their medication when they are supposed to. • If the Health Officer is not in the Health Office, report to the upper level of the Program Center for assistance. • For information on medical forms, see page 12. Chapel • Chapel is offered daily at the Kiwanis Chapel at 12:10 and 1:10. • The Chaplain can provide additional services upon request. • The Chaplain will be available for reflection, guidance, to help with religious awards, and to provide instruction for Chaplain Aide training. Just speak with the Chaplain to set a time to meet. Tesomas Scout Camp 2019 Leader Guidebook 14
Other Policies POLICIES Vehicles • For the safety of the Scouts and Scouters, the speed limit on all camp roads is 5 mph. • Only one vehicle (at a time) is allowed to the campsite on Sunday. • After supper on Sunday one vehicle is allowed in your campsite. All other vehicles must be in the parking lot until Saturday. Parking is not permitted along any camp road. • A daily “Vehicle Pass” must be obtained from the Program Center if a vehicle is needed past the parking lot after Sunday. Bicycles at Tesomas • Bikes must stay on camp roads, not trails. • No bikes are allowed in main camp, program areas, or in campsites. • When not in use, bikes near main camp will be stored in designated bike corrals. • When not in use, bikes near the unit campsite will be stored off the road, near the latrine. • Absolutely no riding after dusk without a light. • All riders will maintain safe speeds, yield to pedestrians, wear a buckled helmet while riding, and obey any signs. • All riders will need to read and sign an agreement form available at the Program Center. • Any rule infractions will result in the individual losing their privilege to ride on camp property. Mail / Email Mailing Address • Please have mail addressed in the manner to the right. • You are encouraged to mail things several days early to ensure (Camper’s Name), (Unit #) we receive it before checkout day. Tesomas Scout Camp • Due to lack of computer capabilities, we do not offer an e-mail 5403 Spider Lake Road service for the Scouts. Leaders may use the computers in the Rhinelander, WI 54501 computer lab when not being used for a merit badge. • If there is an emergency family issue, please call (715) 365-3111 or email camp@samoset.org with the camper’s name and unit number in the subject heading and the Camp Director will ensure that the camper receives the message. Leaving Camp Early • Any Scouts leaving camp during their stay must have a release signed by their parent or guardian and approved by the Scout Leader. • We recommend having this form (available online) completed before a Scout attends camp. • When checking out, a member of the camp leadership must give the final approval signature. Smoking Smoking is only allowed away from Scouts and other Leaders in the maintenance yard. For the health of all Scouts and Scouters, please respect the rights of all others and refrain from smoking in your campsite or any place other than maintenance. This includes the use of electronic cigarettes, personal vaporizers, or electronic nicotine delivery systems that simulate tobacco smoking. Privacy By participating in Samoset Council activities, you agree to allow Samoset Council to use your image in camp and council promotional materials. Tesomas Scout Camp 2019 Leader Guidebook 15
Visitors POLICIES • All visitors must check in and out at the camp office. • Visitors are not allowed between the hours of 10:00 PM and 7:30 AM. • Visitors are encouraged Wednesday evening. Activities begins at 3:30 PM with a picnic style meal served at 6:00 PM for $5 a plate. The highlight of the evening, the Order of the Arrow Calling Out Ceremony, begins at 8:00 PM. • Visitors should not bring pets. • Persons with disabilities should notify Tesomas prior to their arrival if accommodation is needed. • Guest meal tickets may be purchased for $5 per meal in the Program Center. Emergencies • In the event of a camp-wide emergency, the camp siren may sound. At which time, all campers should report immediately to their emergency area and await further instruction from the camp staff. The camp staff undergoes training in handling common types of emergencies. • A camp-wide emergency situation will consist of any severe weather, wildfire, lost or missing campers, lost or missing swimmers, and any possible severe medical emergency. Anyone who becomes aware of an emergency situation or danger should notify the nearest staff member who will contact the appropriate camp leadership. • Any information in regards to a bomb threat or unauthorized visitor should be reported to the Program Center immediately. Phone / Fax • The reservation phone number is (715) 365-3111. We ask that the campers call home instead of friends and family calling them. Emergencies are an obvious exception. • For any unexpected business, such as incomplete medical forms, the council fax may be used (715) 355-9849. Documents may also be emailed to camp@samoset.org. Damaged Camp Equipment • Any damage to camp-owned equipment through abuse will be the responsibility of the unit • Replacement costs will be assessed to the unit based on the retail costs of the damaged item. Units will be responsible for paying for damaged equipment before leaving camp. Shoes • Footwear is required everywhere in camp, except at the Waterfront. • Closed toed shoes are required for Climbing and Shooting Sports. Fires & Firewood • Units are prohibited from bringing firewood into camp because it can harbor many different kinds of invasive pests and diseases harmful to our trees. Pests like gypsy moths and diseases like oak wilt are easily spread through infested firewood. Wisconsin is now faced with the very real threat of becoming the next state to discover the emerald ash borer within its borders. • Units can gather downed wood or purchase firewood from camp. • Fireguard charts are furnished for each campsite and must be filled out upon check-in. Pets • No animals are allowed on camp properties except for guide dogs for the visually impaired or animals which are for a program/demonstration with the approval of the Reservation Director. • Pets will be allowed in designated Family Camp areas but must be leashed at all times and the owner is responsible to clean up after the animal. Tents • All units must provide their own tents. • If you do not have a “No flames in tent” sign stenciled on your tents, you must display a “No flames in tent” sign in the campsite. We have a sign posted on each bulletin board. • No youth may share a tent with an adult or a person of the opposite sex other than a family member or guardian. Assigning youth members more than two years apart in age to sleep in the same tent should be avoided unless the youth are relatives. Tesomas Scout Camp 2019 Leader Guidebook 16
Arrival and Departure CHECK-IN & OUT how to check in and out of camp on your first and last days With many Scouts and Leaders arriving and checking in at the same time, we need your help. We want to make this the easiest, fastest, and most efficient check in process you’ve ever experienced. Staff will be available in the parking lot and at various check-in points to assist wherever needed. Check-In Process 1. Arrive between 2:00 and 3:00 PM on Sunday with your entire unit. If you will not be able to check-in during this period, please notify us in advance. Units that would like to arrive on Saturday, may do so by contacting us in advance. 2. A member of the staff will greet you in the parking lot and lead your unit throughout the entire check-in procedure. 3. Move to main camp for medical rechecks and Dining Hall orientation. Be prepared to present a copy of everyone’s medical form for camp to keep in alphabetical order at the medical recheck station. Medication must be turned in the Health Officer sometime Sunday afternoon. 4. Move into your campsite with your gear. Only one vehicle per unit will be allowed to go to your campsite at a time. Unit trailers are allowed and can be parked within the confines of your site. 5. Between 2:00 and 5:00 units may complete a swim test at the waterfront. This is required for anyone to enter the Waterfront area during your stay. Each camper will receive a “buddy tag” which must be used to enter the Waterfront. (You can come to camp wearing your swimsuit to save time and complete this before going to your campsite.) 6. Between 3:30 and 6:00, staff will be available at the Flag Pole to take your unit photo (see page 8). 7. Return to your campsite, change clothes for the evening meal (Scout uniform), and finish your campsite set-up. For questions in regards to advancement visit the Program Center anytime during the afternoon. 8. Flag lowering will be at 6:20. After dinner a staff member will lead you on a tour of camp. This is a great opportunity for new Scouts to become familiar with the layout of camp and returning Scouts to be introduced to changes from previous years. If your unit needs to arrive early, please contact the camp office at (715) 365-3111 to get approval. Units that arrive early are on their own until check-in starts on Sunday. Check-Out Process 1. Sweep the floors and wipe down walls in the campsite latrine. Scrub and clean urinal, toilet seats, and washbasin. Be sure to wear gloves and wash hands afterward. 2. Wash and rinse picnic tables. 3. Return shovel, rake, broom, and other campsite supplies to the latrine. 4. Leave a complimentary woodpile for the next unit. 5. Pick up all trash in and around your campsite. Sort your trash and leave it tied by the road. Rinse out the waste receptacles. 6. Return any equipment borrowed from camp to the appropriate location. 7. Settle your unit’s account, pick up your patches, medication, and troop photos, and turn in your Adult Leader and SPL evaluations at the Program Center. 8. Sign up for Hanna Winter Resort and Tesomas 2020. For more information about year-round camping opportunities see page 33 or contact the Samoset Camping. ! Any Scout leaving prior to Saturday morning must have a completed Scout release form on file (requires a parent’s signature). This form is available online or at the camp office. Tesomas Scout Camp 2019 Leader Guidebook 17
While at Tesomas PROGRAM all the basics on the program for your stay at camp Daily Program Schedule 6:30.............. Reveille 7:00-7:40...... Breakfast Group A 7:50.............. Camp Flag Raising Ceremony 8:00-8:40...... Breakfast Group B 8:45.............. SPL Meeting at the flag pole 9:00-11:50.... Advancement Instruction 9:30-10:00.... Leaders Meeting (see page 30 for locations) 12:05-12:45.. Lunch Group A / Chapel Group B 1:05-1:45...... Lunch Group B / Chapel Group A 2:00-3:20...... Advancement Instruction 3:30-5:00...... Open Area Time 5:30-6:10...... Dinner Group A (except Tuesday & 6:00 Wednesday) 6:20.............. Camp Flag Retreat Ceremony (except Tuesday, 5:50 Wednesday) 6:30-7:10...... Dinner Group B (except Tuesday & 6:00 Wednesday) 7:45-9:00...... Evening Program 10:30............ Quiet Time Afternoon Activities • Free time from 3:30-5:00 is great for activities like open shooting, boating, climbing, field sports, and swimming. • Program areas will also have organized and themed events/competitions. The program supplement will list these various activities and will be given to you when you arrive at camp. • Hiking trail maps are available in main camp. Evening Programs Sunday Adult Leader Meeting, 7:15, Program Center: A first day orientation to prepare you for the rest of the week. Please send one adult leader from your unit and bring advancement changes as well as any blue cards that have not been put in mailboxes. Camp-wide Tours, after dinner: An opportunity for new Scouts to become familiar with the layout of camp and returning Scouts to be introduced to changes from previous years. Crash Landing, 8:00-9:00, Grand Council Ring: After mistakenly traveling through a worm-hole, the crew of SpaceShip Smiley experiences immense damage to their vessel, forcing them to make an emergency stop for repairs on a mysterious unknown planet. But a broken flux accelerator is the least of their concerns. While stopped on this planet, infamous shapeshifter and intergalactic space fugitive Antonio Cornholio escapes from the crew’s brig. Join the crew to find parts to fix the ship and track down Antonio Cornholio. Cracker Barrel, 9:00-9:30, Dining Hall: Following the campfire you will have a chance to meet the staff while enjoying some special treats. Monday Search for the Shapeshifter 7:45- 9:00, Main Camp: With repairs made to the ship completed, the crew of SpaceShip Smiley needs to locate Antonio Cornholio before they can leave this mysterious planet. Because Antonio Cornholio is a shapeshifter, the crew needs to figure out what shape Antonio Cornholio was last seen as. To do this, we need the Scouts help! In Patrols of 3 to 8, scouts will interview the native aliens to this planet to find out what form Antonio Cornholio last took. With alliances drawn, some aliens won’t be so quick to snitch. Be prepared to complete patrol-based challenges to gain intel on his identity. Tesomas Scout Camp 2019 Leader Guidebook 18
Tuesday PROGRAM Unit Campsite Cookout, 6:00, Your Campsite: Each unit will select and cook their evening meal in their campsite. Tuesday afternoon, the staff will deliver a cooler full of your food to your site. This is your opportunity for your unit to run your own program. Have your garbage sorted and tied by the road by 8:00 PM for pick-up. Investigation on a Mysterious Planet, 7:45-9:00: With Antonio Cornholio’s disguise now known, we can begin searching in hopes to bring us to his location. Luckily, areas on this planet is holding an annual campfire festival with games and activities where Scouts can participate in games and activities with the aliens to gain their trust, so they will help us find the infamous Antonio Cornholio. Keep in mind that the captain’s orders mandate fun. Wednesday Picnic/Visitor Night, 3:30-7:30, Main Camp: Invite your friends and family to camp for a visit, tour, and meal. During the afternoon visit program areas. Then join us for our picnic style meal at 6:00. Tickets for this meal may be purchased in the Program Center for $5 a plate. Future Staff Panel, 4:30-5:30, Ed Lund Shelter: Scouts interested in being on staff next summer (and their parents if they wish) can hear more about what being on staff means and ask any questions. Some of our staff will be leading a panel discussion and allow scouts to fill out necessary paperwork to get an application. OA Call Out Ceremony, 8:00-9:00, Grand Council Ring: Each Scoutmaster should talk with the OA Coordinator on Sunday to discuss your unit’s involvement with the OA during your stay. Wednesday night, all guests should assemble outside the Grand Council Ring gateway at 7:30. Your unit should assemble quietly in a single-file line at the same time and will be let in after the guests. Tom Kita Chara Lodge’s Call Out Ceremony is one of the finest ceremonies in the country. Thursday OA Brotherhood Ceremony, 7:45-8:10, Ordeal Ceremony, 8:15-9:00, Arrow Bowl: All Order of the Arrow members are encouraged to attend these ceremonies. The Trap, 7:45-9:00: As of yet, the crew has been unable to find Antonio Cornholio. Now is time to execute Plan B: to lure Antonio Cornholio in by using the very crimes he was convicted of. Scouts will help explore C.O.P.E. and Climbing activities that Antonio Cornholio used to steal the valuable jewels of Bunooboo. At Personal Wellness, Scouts will help throw frisbees much like those that the deceitful shapeshifter distracted guards with at the Interstellar Bank of Humnugget. Based on his final crime, Scouts can relax at the Water Front much like Antonio Cornholio tried to after his massive tax fraud scheme on the planet RuhRah. Experiencing his infamous crimes for ourselves will surely lead him directly to us! Friday Closing Campfire, 7:45-8:30, Grand Council Ring: Antonio Cornholio has revealed himself! But, his plans to steal SpaceShip Smiley and thus stranding the crew on this planet must be stopped! Scouts must meet the Space Crew at the Grand Council Ring at 7:10 PM to stop Antonio Cornholio from fulfilling his twisted plan! Saturday Slideshow, Dining Hall: The crew of SpaceShip Smiley has discovered the ship’s audio/video log of the team’s adventures and will show the entire camp what was recorded! These wicked adventures will be broadcasted in the Dining Hall after breakfast. A copy can be ! purchased in the Program Center upon checkout. More details about weekly and daily activities will be provided on Sunday evening. Tesomas Scout Camp 2019 Leader Guidebook 19
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