INSTRUCTIONAL GUIDANCE (TEACHING & LEARNING) FOR STUDENTS AMID COVID-19 CONCERNS - BY FACULTY OF CIVIL ENGINEERING - UITM
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INSTRUCTIONAL GUIDANCE (TEACHING & LEARNING) FOR STUDENTS AMID COVID-19 CONCERNS BY FACULTY OF CIVIL ENGINEERING
INSTRUCTIONAL GUIDANCE (TEACHING & LEARNING) FOR STUDENTS AMID COVID-19
CONCERNS
Prepared by:
Prof. Dr. Zakiah Ahmad, Dean of Faculty of Civil Engineering
Prof. Dr. Hamidah Mohd Saman
Assoc. Prof. Dr. Mohd. Fadzil Arshad
Assoc. Prof. Dr. Che Khairil Izam Bin Che Ibrahim
Assoc. Prof. Dr. Juraidah Ahmad
Assoc. Prof. Ir. Dr. Lee Wei Koon
Assoc. Prof. Ir. Dr. Che Maznah Mat Isa
Dr. Nor Azmi Bakhary
Dr. Norliyati Mohd Amin
Dr. Sheila Belayutham
Dr. Ilyani Akmar Abu Bakar
Dr. Mohd Raizamzamani Md Zain
Dr. Mazidah Mukri
Mohd Amizan Mohamed@Arifin
Ir. Muhd Salmizi Ja’afar
Ak Ashaari Bin Ak Yussof.
Anna Kartini Ahmad Lotfi
Shu’aibi Zainal Abidin
First Edition 6th April 2020
2|Page
Table of Contents
1.0 Purpose 4
2.0 Background 4
3.0 Teaching and Learning (T&L) 6
3.1 Teaching and Learning (T&L) Implementation 6
3.2 Teaching and Learning (T&L) Assessment 9
4.0 Getting Ready for Open and Distance Learning (ODL) 10
4.1 Synchronous Online Learning 10
4.2 Asynchronous Online Learning 10
4.3 Distance Learning 10
4.4 Attendance and Assessments 11
4.5 Financial Assistance 11
5.0 How To Do Well 11
5.1 Tech-savvy stuff 11
5.2 What if I don’t have a PC/ Scientific Calculator? 12
5.3 Study space 12
5.4 Identify your learning objectives & goals 12
5.5 Build a study plan 13
5.6 Ask for help when you need it 13
5.7 Review, revise, repeat 14
5.8 Take a break 14
5.9 Participate in online discussions 14
5.10 Stay motivated 15
3|Page1. Purpose
This guideline is aimed to provide information to all lecturers from Faculty of Civil Engineering,
Universiti Teknologi Mara in Shah Alam regarding the implementation of teaching and learning
(T&L), assessment, Laboratory work, Practical Training (LI), Final Year Project for programs
EC220 and Postgraduate program for semester Mar - July 2020.
2. Background
With the contagious outbreaks of COVID-19 and the Movement Control Order (MCO), the process
of teaching and learning and Academic Calendar of UiTM has been improvised and amended to
accommodate the MCO. Therefore, FKA prepared this guideline for T&L and assessment by
taking into consideration of the following documents:
a) Pekeliling Naib Canselor Bilangan 09 Tahun 2020 - Pekeliling Arahan Pelaksanaan
Pelanjutan Perintah Kawalan PKP Mengenai Hal Ehwal Staf Sehingga 14 April2020
Pekeliling Naib Canselor Bilangan 08 Tahun 2020 - Pekeliling Pelaksanaan Penyampaian
dan Penilaian Pembelajaran Termasuk Kokurikulum Berikutan Penularan Wabak COVID-19
dan Perintah Kawalan Pergerakan
b) Pekeliling Timbalan Naib Canselor (Akademik dan Antarabangsa) Bilangan 1 Tahun 2020
berkaitan dengan Pelaksanaan Penyampaian dan Penilaian Pembelajaran berikutan
penularan wabak COVID-19 dan perintah kawalan pergerakan.
c) Guiding principles on teaching-learning and assessment implementation during covid19
pandemic from EAC/ETAC
d) Panduan Pengendalian Program Pendidikan Tinggi Semasa dan Pasca Perintah Kawalan
Pergerakan COVID-19 yang dikeluarkan oleh pihak MQA pada 29 Mac 2020.
e) Senat Meeting 3 April 2020.
f) Academic Calendar 2020 (amendment 2) Session II and Session III 2019/2020 as shown in
Table 1.
4|PageTable 1: UiTM Academic Calendar (Amendment 2, 3 April 2020)
5|Page3. Teaching and Learning (T&L)
Unless otherwise stated, ALL students enrolled in the semester March to October 2020 are NOT
ALLOWED to return to campus. Teaching and Learning (T&L) activities will be conducted through
online and/or distance learning as detailed below.
3.1 Teaching and Learning (T&L) Implementation
3.1.1 Non-Laboratory courses
• For non-laboratory courses, the T&L and assessment activities will proceed with 2 lecture
sessions:
o Lecture 2 (6 weeks): 13 April to 24 May 2020
o Lecture 3a (4 weeks): 4 June to 1 July 2020
• All teaching-learning activities MUST be conducted through online and/or distance learning
whichever suitable, where non face-to-face activities shall take place throughout session II
2019/2020.
3.1.2 Laboratory/ Studio-based Courses, Courses with Embedded Laboratory
• For laboratory courses and courses with embedded laboratory, the teaching and learning
activities will proceed with 3 lecture sessions:
o Lecture 2 (6 weeks): 13 April to 24 May 2020
o Lecture 3a (4 weeks): 4 June to 1 July 2020
o Lecture 3b (10 weeks): 4 July – 9 Aug 2020
• In Lecture 2 (13 April to 24 May 2020), all teaching-learning activities MUST be conducted
through online and/or distance learning platforms with non face-to-face activities (Instruction
in 4.1.1 shall comply).
• However, face-to-face sessions will be conducted for several laboratory courses, courses
with embedded laboratory session and studio-based course (Please see Table 2a) in Lecture
3a (4 June to 1 July 2020). Only students registered in those courses are allowed to RETURN
TO FACULTY in batches to attend laboratory sessions according to the allocated time, as
listed in Table 2a.
6|PageTable 2a: Lab and studio courses that require face-to-face T&L
Part CODE Course On-campus Duration
Session
2 ECG 428 Geotechnical Laboratory 4/6 – 15/6 2 weeks
2 ECG 422 Engineering Survey 16/6 – 1/7 2 weeks
3 ECS 426 Structures and Materials Laboratory 4/6 – 18/6 2 weeks
3 ECW 437 Hydraulics Laboratory 4/6 – 18/6 2 weeks
5 ECS 555 Numerical Analysis & Finite Element Methods 4/6 – 18/6 2 weeks
6 ECW 568 Environmental Engineering Laboratory 4/6 – 29/6 4 weeks
8 ECC 584 Integrated Design Project (IDP) 4/6 – 1/7 4 weeks
NOTE: Students will be informed by the respective lecturers and are required to be present in
person on-campus following the detailed timetable to be released later. Failure to do so is
considered as ABSENCE and the course status incomplete/ fail (where applicable).
3.1.3 Final Year Project (FYP)
• For final year project (FYP), those students who are doing laboratory works are allowed to
conduct the experimental works according to the schedule given in Table 2b.
Table 2b: Final Year Project F2F T&L
Total Students/ field On-campus Duration
*approx. Session
250 (Other fields) 2/7 – 23/7 3 weeks
25 (Highway) 4/6 – 23/7 7 weeks
34 (GeoTrEn) 19/6 – 23/7 5 weeks
50* (Environment) 30/6 – 23/7 3 weeks
NOTE 1: Students shall discuss with their respective supervisor (SV) to determine the need to
conduct physical experiments/ tests on-campus. All on-campus work can only be done and must
be completed within the time frame between as stipulated above. Both student/SV are responsible
to inform FYP coordinator on the need to return on-campus. Student/SV are also required to plan
the lab sessions in advanced including booking of lab/ equipment/ consumable.
NOTE 2: FYP Coordinator (Mohd. Amizan Mohamed @ Arifin) will provide a detailed guidance
on the FYP conduct in due course.
7|Page3.1.4 Industrial Training / Latihan industri (LI)
• Students planning to do Industrial Training from 20 July till 11 September 2020 must confirm
the LI placement by 1/7/2020. Students who are unable to get placement after the deadline
must do their LI after semester 8 (only for covid-19 affected batch) (new date for LI after
semester 8 will be confirmed later).
• Please consult the LI Coordinator (Dr. Muhammad Akram Adnan) for further details.
3.1.5 Master Dissertation (Master by Coursework)
• For master students taking dissertation, who necessitate the use of lab facilities are allowed
to enter after 4 June 2020. PG Office will ascertain the number of students who will be using
the labs and will arrange so that minimal students are involved at one time.
• Please consult Dr. Sharifah Abdullah, the Coursework PG Coordinator programme for
further information.
3.1.6 MSc (Research) and PhD
• Only students who require the use of laboratories are allowed to enter from 4 June 2020.
The PG Office will identify the number of students and their usage will also be staggered,
based on priority.
• Please consult Dr. Norrul Azmi Yahya, the Research PG Coordinator programme for further
information.
• All Defence Research Proposal (DRP) and viva sessions (from 13 April to 24 May 2020) will
be conducted online. The PG office will appoint and notify the panels for the DRP session.
8|Page3.2 Teaching and Learning (T&L) Assessment
There will be NO FINAL EXAMINATION for this semester (Mar – Oct 2020) and assessments
will be based on CONTINUOUS ASSESSMENT. The components for assessment of the courses
have been adjusted to 100 percent continuous assessment. The assessment could comprise of
project, quiz, test, reports, interviews with the percentage distribution as tabulated in Table 3a
and Table 3b below. Lecturers have the flexibility to assess students, however MAXIMUM of
FOUR (4) assessments are allowed in each course.
Table 3a: The proposed assessment for non-laboratory courses
Continuous Assessment (CA)
Parts Composition of Assessment Total Marks
Part 1 Alternative Summative Assessment 60%
Assignment (30%)
Quiz and Test (topic-based) (30%)
Part 2 Project (40%) 40%
1
Maximum of 4 assessments for a course with consideration of Student Learning Time as
stipulated in the course syllabus.
1
Based on Pekeliling Timbalan Naib Canselor (Akademik dan Antarabangsa), Bilangan 1
Tahun 2020
Table 3b: The proposed assessment for laboratory courses & studio-based course
EMBEDDED LABORATORY INTEGRATED
CONTINUOUS LABORATORY COURSES DESIGN
ASSESSMENT (CA) COURSES PROJECT (IDP)
100%
60% 50% 60%
PART 1 20% Project AND Project/ quiz/ test Report (analysis/
40% Quiz & Test design/ standard)
(topical)
30% 40% 40%
PART 2 Report (method, data Report (method, data Take-home test/
analysis, discussion, analysis, discussion, Interview (e.g.
conclusion) conclusion) via Google meet,
one-to-one)
10% 10%
PART 3 Interview (e.g. Interview (e.g. Google -
Google meet, one-to- meet, one-to-one and
one and other apps) other apps)
9|Page4. Getting Ready for Open and Distance Learning (ODL)
Open and Distance Learning (ODL) is a way of learning remotely without being in regular face-to-face
contact with instructor in the classroom.
For students who have difficulty of access to online platform or PC/laptop, alternative distance learning
mode applies. Please consult with your respective lecturer for more information.
4.1 Synchronous Online Learning
• Involves learning in real-time (both parties have to be online simultaneously) such as chat,
teleconferencing, videoconferencing, live-streaming lecturers and virtual classroom. This type of
learning allows students to obtain immediate feedback from fellow students during the course.
• Likewise, synchronous assessment involves assessment in real-time requiring both
examiners and students to be online simultaneously, for instance online viva, online final year
project presentation and real-time multiple-choice questions.
4.2 Asynchronous Online Learning
• Asynchronous online learning allows learning to happen at students’ own pace without real-
time interaction (remote learning) with lecturers. Materials for reading, lectures for viewing or
listening (video and podcast), assignments for completing, exams for evaluation will be provided
by course lecturers. Students can access and satisfy the learning tasks/ assignments/
assessments within a flexible time frame. Methods of asynchronous online learning include self-
guided lesson modules, pre-recorded video content, virtual libraries, posted lecture notes, and
exchanges across discussion boards or social media platforms.
• Likewise, asynchronous assessment involves assessment at students’ own pace without real-
time interaction with examiners, for instance online essay, assignments and e-portfolio.
4.3 Distance Learning
• For students who do not have PC/laptop or do not have stable internet connection, you are
required to inform the course lecturer in advance to arrange for postal copy (softcopy/ hardcopy)
of the T&L materials. You should still be in constant communication with the course lecturer via
phone calls or other feasible mean.
• Students undertaking distance learning mode are required to complete ALL course assessments
without exception.
NOTE: The delivery of lecture can also be in the combination of synchronous, asynchronous
and/or distance learning.
10 | P a g e4.4 Attendance and Assessments
• All students, regardless of the course participation via online mode or distance learning mode
are required to complete all course assessments and submit to the course lecturers via the
recommended channel (e.g. email, WhatsApp) before the deadline as announced. Failure to
do so will affect the student’s total marks and grade of the course.
• All students who choose online learning mode will be monitored in terms of online presence
and participation.
• All students are bind to online ethics and integrity especially for honesty in the completion of
coursework and assessment. Any form of cheating will be penalized if proven guilty.
4.5 Financial Assistance
• Students who are in need of financial assistance throughout the process of online or distance
learning (e.g. purchase of data plan, postal) can apply for financial assistance using TAPA.
5 How To Do Well
To be successful in online/distance learn, you need to dedicate a significant amount of your time,
consistently attend the program, be concentrated while studying, and fully commit to your learning
process, just as you would do for a regular course. You should also have in mind that you are be
expected to:
• Fully commit yourself and participate in the virtual classroom as required.
• Work with others effectively.
• Complete your learning tasks and assignments on time.
• Be self-disciplined.
• If you are not able or willing to do all of the above, you will probably not be a very
happy online learner.
• Be, or be willing to become, tech-savvy.
5.1 Tech-savvy stuff
Ensure that you save your work repeatedly and backup regularly using cloud storage, for example
Dropbox or Google Documents, in order to be able to access your previous work from your smart
phone or tablet, if needed. Furthermore, ensure that you not only have a backup of your online
course material and assignments, but also you have saved your instructor’s or trainer's contact
information in your cell phone or in your email. A reliable internet access will also give you the
11 | P a g eopportunity to check in, stay current with your eLearning course, and deal with sudden schedule
changes.
5.2 What if I don’t have a PC/ Scientific Calculator?
Discuss your constraints with your lecturer who will be able to understand the limitation you faced.
However, bear in mind that engineers in the 1950s do not have computer too. That said, you
might still be able to use your smartphone occasionally somewhere near your house where
internet is available. You can try to access online calculator or download the right app.
If the tools are not accessible at all, you have your writing pad, graph paper and working sound
mind. Be committed and creative. Engineers are trained to solve problems. You begin with yours.
5.3 Study space
Whether you decide to study in your room or in your living room, ensure that this place is quiet,
organized, distraction-free, and available for use at any time. Your study environment should be
one of your main concerns when you are an online learner, so make sure that it enables your
study routine. Furthermore, ask your friends, relatives, and colleagues to respect your “work
mode” and consider turning off your phone and logging off of all social networks when studying;
you will want to be neither interrupted nor distracted.
5.4 Identify your learning objectives & goals
To stay on track with your online course, make sure that you always keep in mind what you hope
to accomplish by the end of it. The learning objectives and goals of the eLearning course can be
an excellent road map during online learning; read carefully your online course requirements,
create notes that are closely related to your objectives, and make sure that you review them
thoroughly every time you start an assignment, so that you stay focused on your goals. Finally,
consider starting with the most difficult tasks, as this will improve both the effectiveness of your
study and your performance.
12 | P a g e5.5 Build a study plan
A study plan is critical to online learning. Here are some tips to help you build it:
• Plan ahead.
Never wait until the day before an assignment due date to start working on it. It will stress you
and stress will prevent you from effectively completing the online task. Furthermore, knowing
when all of your assignments are due until the end of the eLearning course will facilitate your time
management; for instance, if you are going on vacation in the middle of the eLearning course,
you can study ahead.
• Have an effective calendar system.
Online learning needs structure; create a study calendar that will help you remember all important
dates, like exams, or deadlines for submitting your assignments. You can save your calendar in
your computer or in your mobile device, or you can even create a wall planner, which you can
mark up and check every time you study.
• Create to-do lists.
At the start of each week, make a to-do list of the tasks you need to complete by the end of the
week. This is an excellent way to prioritize your study plan and stay on track with your studying.
• Set time limits.
Before you start studying, estimate how much time each task will take to complete, whether it is
a specific assignment or simply reading a chapter. Try to stick to your time limits, as this will help
you develop your self-discipline. Furthermore, when you realize that despite your best efforts you
cannot concentrate, consider stopping for an hour or for the night; it is better to wait until you are
able to start afresh than to waste your time trying to focus.
• Stay on schedule.
Finally, stick to your study plan. Procrastination is the worst enemy of online learners, so make
sure that you stay organized and you are not falling behind in your online class. If you are having
difficulties submitting your assignments on time, contact your lecturer and let them know, so that
they can help you create a consistent study routine.
5.6 Ask for help when you need it
While it may be constructive to look for answers to your online course-related questions
independently, hesitating to contact your lecturer when you are stuck may be problematic. If you
don’t ask for help when necessary, you may end up falling behind, which may lower your self-
esteem, as you may not be able to keep up with the online course. Build a relationship with your
lecturer and avoid misunderstandings/ miscommunication by contacting them regularly and
13 | P a g einforming them who you are, and how you could use their help. By asking your lecturers to clarify
problems, you will also help them not only to evaluate learners' level of understanding of the online
material, but also to get an idea of the overall effectiveness of the online course. Finally, due to
the open nature of online courses, by asking a question, you also help at the same time your
virtual classmates, in case they are having similar difficulties. Keep in mind that if you don’t ask
for help when you need it, your lecturer may never know that something is wrong.
5.7 Review, revise, repeat
Regular revisions of the things you have already studied will not only improve your memory, but
they will also help you better understand what you are learning. Create your own flash cards for
your key notes and quiz yourself on the key concepts of the online course. Furthermore, consider
having one or more study partners; working in groups will offer you alternative views of difficult
concepts, motivation to achieve better results, and help in completing your online assignments
more quickly by reviewing what you have learned. Share your study notes and habits with your
virtual classmates and support each other throughout the online learning process.
5.8 Take a break
Your performance will decrease if your are feeling tired or frustrated while studying. Integrate
some personal time into your study routine and you will be able to work more effectively on your
online course goals. When taking a break, make sure that you get away from your study space;
you need to have a change of scenery. A mild physical activity, such as a walk around the block,
will help you maintain balance, renew energy, and go back to studying with a clear mind.
5.9 Participate in online discussions
Online learning doesn’t necessarily mean learning in isolation. Connecting with your virtual
classmates on social media or your online course’s forum will enhance tremendously your
eLearning experience, especially if you are an introvert and visual barriers hinder you in
expressing yourself. Participate actively in online discussions and group activities, suggest study
tricks, offer your input on the eLearning course, and engage in new ideas. Just ensure that you
are mindful of your online tone; be respectful when you disagree with other members of your
online group, and always write in complete and clear sentences to avoid misunderstandings and
tone mishaps.
14 | P a g e5.10 Stay motivated
Finally, don’t underestimate the effort needed to fully commit to your online course. To make sure
that you stay motivated and engaged in your online learning experience, consider following these
tips:
• Feel free to create your study routine at your own comfortable pace.
• Decorate your study space with inspirational quotes and pictures.
• Never forget the reason why you took this online course.
• Accept that you will have productive and less productive days.
• Have healthy snacks nearby to boost your energy.
• Reward yourself every time you complete a challenging task.
• Make sure that you take some time for yourself from time to time.
• Stay positive and keep your chin up.
Follow these study tips for online learners and you will be able to make your online learning a
fun and enjoyable eLearning experience.
If you have any questions or concerns, please contact;
Prof. Dr. Zakiah Ahmad
Dean
HP: 0192151781
Email: zakiah@uitm.edu.my
Assoc. Prof. Dr. Che Khairil Izam Che Ibrahim
Deputy Dean (Academic)
HP: 0124947874
Email: chekhairil449@uitm.edu.my
Dr. Sheila Belayutham
Head of Centre of Studies (Postgraduate)
HP: 0146092354
Email: sheila6913@uitm.edu.my
Puan Anna Kartini Ahmad Lotfi
Senior Assistant Registrar (Academic)
HP: 01110844160
Email: annakartini@uitm.edu.my
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