Industry Prospectus July 30th, 2019 - ERA-EDTA
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Contents Contact details/Important information....................page 3 Facts & Figures .....................................................page 4 Deadlines & Congress Timetable...........................page 5 Congress Venue Map............................................page 6 Exhibition opportunities.........................................page 8 Innovation Hub 2020.............................................page 10 Industry Symposia.................................................page 11 Sponsorship opportunities.....................................page 13 Educational opportunities......................................page 14 Profile opportunities...............................................page 15 Congress services.................................................page 16 Terms and conditions............................................page 17 Enclosures: Form A Exhibition Space Form A-IH Exhibition Space Innovation Hub 2019 Form B Exhibitors’ Registration Form - ONLINE ONLY Form C Industry Symposium - First Submission Form D Industry Symposium - ONLINE ONLY Form E Sponsorship Opportunities Form F Visitors’ Registration Form - ONLINE ONLY 2
Contact Details Congress dates Visa Saturday, June 6, 2020 to Tuesday, June 9, 2020 Visa must be requested at least 3 months in advance visa@era-edta.org Congress Venue MiCo - Milano Convention Centre ERA-EDTA Operative Headquarters Piazzale Carlo Magno, 1 Via XXIV Maggio 38 20149 Milan, Italy 43123 Parma, Italy www.micomilano.it/en/ Phone: +39-0521-989078 secretariat@era-edta.org ERA-EDTA President Carmine Zoccali Registrations CNR-IBIM e Unità Operativa di Nefrologia The ERA-EDTA Industry Relations Team will handle all con- Ospedali Riuniti gress registrations. 89124 Reggio Calabria registrations@era-edta.org Italy czoccali.president@era-edta.org ERA-EDTA Industry Relations Team Via E. Mattei, 92 Congress President 40138 Bologna, Italy Loreto Gesualdo Phone +39-0514595093 University Hospital Policlinico Consorziale Bari E-mail: industry@era-edta.org Piazza Giulio Cesare, 11 paolo.zavalloni@era-edta.org 70124 Bari www.era-edta.org Italy loreto.gesualdo@uniba.it AIFA - Italian Ministry of Health ERA-EDTA is in charge of collecting the requests to be pre- Chairperson of the Scientific Committee sented to the AIFA - Italian Ministry of Health. Peter J. Blankestijn Please contact University Medical Center ERA-EDTA Industry Relations Team at industry@era-edta.org Dept. of Nephrology the deadline is March 9, 2020. NL-3508 GA Utrecht The Netherlands Exhibition Service Management Company p.j.blankestijn@umcutrecht.nl Gielissen Interiors | Exhibitions | Events P.O. Box 87 Accommodation & 1170 AB Badhoevedorp, The Netherlands Destination Management Services Phone: +31-20-5811411 Fax: +31-20-5811414 era-edta@gielissen.nl www.gielissen.com AIM GROUP INTERNATIONAL – Milan Office Via G. Ripamonti, 129 Logistics / Freight Forwarding Company 20141 Milan – Italy Schenker Deutschland AG Phone: +39.02.56601245 Geschäftsstelle Berlin-Messe eraedta2020.hotel@aimgroup.eu Servicegebäude Süd - Jafféstr. 2 14055 Berlin, Germany Phone: +49-30-3012995-450 Fax: +49-30-3012995-459 axel.schiek@dbschenker.com sandra.wickel@dbschenker.com www.dbschenker.com/de 3
Fact & Figures The congress in numbers http://www.era-edta.org/Facts_And_Figures_2019.pdf The congress9.129 6.766 2.298 65 3 in numbers CONGRESS MEMBERS EXHIBITORS VISITORS CEP The congress in numbers The congress in numbers TOTAL PARTICIPANTS 9.129 6.766 TOP 10 COUNTRIES 2.298 363 Germany 65 PARTICIPANTS BY WORLD AREA 3.288 58.64% Europe 9.1299.129 6.766 6.766 2.298 2.298 65 CONGRESS MEMBERS 65 3.288 343 Italy3.288 EXHIBITORS VISITORS 23.09% Asia CEPD ATTENDEES 332 Japan TOTAL PARTICIPANTS 5.26% North America 330 United Kingdom CONGRESS CONGRESS MEMBERS MEMBERS EXHIBITORSEXHIBITORS VISITORS VISITORS CEPD ATTENDEES CEPD ATTENDEES 4.43% Mediterranean Sea TAL PARTICIPANTS 313 P.R. China TOTAL PARTICIPANTS 299 Spain 3.19 Central & South America TOP 10 COUNTRIES PARTICIPANTS BY WORLD AREA 284 France 2.30% Middle East 363 Germany 58.64% Europe 0 COUNTRIES TOP 10 COUNTRIES PARTICIPANTS BY WORLDBYAREA PARTICIPANTS WORLD AREA 257 U.S.A. 1.92% Oceania 343 Italy 23.09% Asia 216 Hungary 363 Germany 58.64% Europe 363 Germany 332 Japan 58.64% Europe 206 America Philippines 1.17% Africa 343 Italy 343 Italy 5.26% North 33023.09% UnitedAsia 23.09% Asia Kingdom 332 Japan332 Japan 4.43% Mediterranean Sea 3135.26% North P.R. China America 5.26% North America 330 United330 Kingdom United Kingdom 2994.43% Spain Mediterranean Sea 3.19 Central & South America 313 P.R. China 4.43% Mediterranean Sea 313 P.R. China 2843.19 France Central3.19 & South America 2.30% Middle East 299 Spain 299 Spain Central & South America 257 U.S.A. 284 France284 France 257 U.S.A. 257 U.S.A. 2.30% Middle 216 Hungary 2.30% 1.92% Oceania EastMiddle East 225 1.92% Oceania 1.17% Africa 2.178 1.833 1.668 1 1.92% Oceania 206 Philippines 216 Hungary216 Hungary 1.17% Africa 1.17% Africa 206 Philippines 206 Philippines SPEAKERS ABSTRACTS ABSTRACTS POSTERS SUBMITTED ACCEPTED COMM 225 2.178 1.833 1.668 SCIENTIFIC PROGRAMME 165TOP 10 AREAS OF INTEREST 225 225 2.1782.178 1.8331.833 1.6681.668 16513 CEPD 165 COURSES 2194 CKD 2082 Clinical Nephrology SPEAKERS ABSTRACTS POSTERS ABSTRACTS 4 PLENARY LECTURES FREE 1710 Hemodyalisis SPEAKERSSPEAKERS ABSTRACTS ABSTRACTS ABSTRACTS ABSTRACTS POSTERS SUBMITTED ACCEPTEDFREE2 SPECIAL POSTERS FREESESSIONS COMMUNICATIONS 1221 AKI SUBMITTED SUBMITTED ACCEPTEDACCEPTED COMMUNICATIONS COMMUNICATIONS 39 SYMPOSIA 944 Diabetic Nephrology 3 873 Glomerular Diseases SCIENTIFIC PROGRAMME TOP 10 AREAS 32 FREEOFCOMMUNICATION INTEREST SESSIONS 788 Tranplantation CIENTIFIC PROGRAMME SCIENTIFIC PROGRAMME TOP 10 AREAS OFAREAS TOP 10 INTEREST OF INTEREST 13 CEPD COURSES 2194 CKD 778 Basic Science in Nephrolo 27 INDUSTRY SYMPOSIA 13 CEPD COURSES 13 CEPD COURSES 2194 CKD 2194 CKD 772 Anaemia 2082 Clinical Nephrology 4 PLENARY LECTURES 2082 Clinical 2082Nephrology Clinical Nephrology 763 Hypertension 4 PLENARY4LECTURES PLENARY LECTURES 1710 Hemodyalisis 1710 Hemodyalisis 1710 Hemodyalisis 2 SPECIAL SESSIONS 1221 AKI 3.288 2 SPECIAL2SESSIONS SPECIAL SESSIONS 1221 AKI 1221 AKI 944 Diabetic Nephrology 39 SYMPOSIA 39 SYMPOSIA 39 SYMPOSIA 944 Diabetic 944Nephrology 3.2883.288 Diabetic Nephrology 873 Glomerular Diseases 873 Glomerular Diseases Diseases 3.450 873 Glomerular 119 32 FREE COMMUNICATION SESSIONS 788 Tranplantation 32 FREE COMMUNICATION SESSIONS SESSIONS 32 FREE COMMUNICATION 788 Tranplantation 788 Tranplantation 778 BasicSQUARE Science in Nephrology APP DOWNLOADS 778 Basic Science METERS 27 INDUSTRY SYMPOSIA 778 BasicinScience Nephrology in Nephrology 27 INDUSTRY 27SYMPOSIA INDUSTRY SYMPOSIA 772 Anaemia 772 Anaemia 772 Anaemia 3.951 763 Hypertension 763 HypertensionEXHIBITORS 763 TOTALHypertension EXHIBITION SURFACE 119 119 3.4503.450 119 3.450 APP DOWNLOADS APP DOWNLOADS APP DOWNLOADS 15 million impressions SQUARE METERS SQUARE METERS SQUARE METERS more than 1.200 users involved 3.951 3.951 3.951 9.800 tweets EXHIBITORS TOTAL EXHIBITION EXHIBITORS SURFACE SURFACE TOTAL EXHIBITION SURFACE EXHIBITORS TOTAL EXHIBITION 4 THANK YOU FOR PARTICIPATING IN THE 56TH ERA-EDTA CONGRE
Deadlines REGISTRATIONS Early (individual and groups): March 19, 2020 Blank booking and prepayment ABSTRACTS (groups only): March 19, 2020 Submission website open: November 4, 2019 Regular: May 14, 2020 Abstract submission close: January 17, 2020 Late: June 4, 2020 LBCT abstract submission: March 2-27, 2020 Blank - name list (groups only): May 21, 2020 Notification of abstract Onsite: June 5-9, 2020 acceptance/rejection: March 25, 2020 & Congress Timetable Friday, June 5 2020 - REGISTRATION DAY 11.00 - 19.00 Registrations Saturday, June 6 2020 - CEPD DAY 07.00 - 18.30 Registrations 08.00 - 08.30 Congress Opening 08.30 - 16.30 CEPD Courses 17.00 - 18.00 Welcome Ceremony 16.00 - 20.00 Exhibition open for visit 18.00 - 19.30 Welcome Reception in the Exhibition Sunday, June 7 2020 - DAY 1 07.00 - 18.30 Registrations 08.00 - 09.30 Symposia Free Communications + Mini Lectures 09.30 - 10.45 Poster session and coffee break Industry Symposia and exhibition visit 10.45 - 11.30 Plenary Lecture 1 11.45 - 13.15 Symposia Free Communications + Mini Lectures 13.15 - 14.45 Industry Symposia 15.00 - 16.30 Symposia Free Communications + Mini Lectures 16.30 - 17.00 Poster session, coffee break and exhibition visit 17.00 - 18.30 Symposia Free Communications + Mini Lectures 09.30 - 17.30 Exhibition open for visit Monday, June 8 2020 - DAY 2 07.00 - 18.30 Registrations 08.00 - 09.30 Symposia Free Communications + Mini Lectures 09.30 - 10.45 Poster session and coffee break Industry Symposia and exhibition visit 10.45 - 11.30 Plenary Lecture 2 11.45 - 13.15 Symposia Free Communications + Mini Lectures 13.15 - 14.45 Industry Symposia 15.00 - 16.30 Symposia Free Communications + Mini Lectures 16.30 - 17.00 Poster session, coffee break and exhibition visit 17.00 - 18.30 Symposia Free Communications + Mini Lectures 09.30 - 17.30 Exhibition open for visit Tuesday, June 9 2020 - DAY 3 07.30 - 13.00 Registrations 08.30 - 10.00 Symposia Free Communications + Mini Lectures 10.00 - 10.15 Coffee break 10.15 - 11.00 Plenary Lecture 3 11.00 - 12.30 Nephrology Pearls 5
SOUTH N ORT H WING WING Congress Venue Map 1 BROWN AMBRA SUITE GOLD PLENARY WHITE WHITE SILVER PLENARY 1~3 1~8 1~4 WITH UP TO 4,000 SEATS 1 2 WITH UP TO 2,000 SEATS FLOOR MALPENSA ORIO AV. 3 SHUTTLE TO P MALPENSA AL SERIO 42 km 55 km E9 O R IC GAT TEODO 10 V IA LE VIA E G T GA A E8 T T GAT E 7 A M 13 E L GAT TE A I T N A 4 GA O 1 E L E L O AT 5 11 C 1 E6 DOMODOSSOLA G IA E GAT TE V AT 600 m GA V G 12 IA 16 > G A TE L L A 5 L E E E N TE GA R AT H Y O GA 2 S I NRT G R L G L A C E V WO SW IA A 1 E V N L L R O IN E E A V V 0 U G E E M L L L L Accesses T E E P 3 FMC V V -1 SOUTHLOTTO N ORT H O H E OFFICES E L L L L E P. LE E 2 WING 800 m WING V 4 V E E CARLO TE L > L L GA E MAGNO 1 V E L 3 0 TE GA N CE GATE 17 S TATI TA AI N ) X ON M RA E 1 I PORTELLO T AT EN(G VIA 2 O LE TE DU D GA A LE I LI O R IN A G VI GateMA 2, IN CE N E RA M EPortello, PEDESTRIAN PEDESTRIAN ENTRANCE NT ENTRANCE AMENDOLA Viale Eginardo LINATE 12 km 0 700 m NORTH 3 OFFICES SOUTH REGISTRATION GOLD VIEW RED BLUE YELLOW OFFICES HALL B REGISTRATION > 9 ~ 16 2,000 sq m LOUNGE 1~2 1-2 1~3 1~4 4,000 sq m 1,300 sq m FLOOR EN TR AN FLOOR CE WAY TO +1 W AY TO BA LC SOUTH N ORT H O N WING WING Y SOUTH WING 12 SOUTH HALL SPACE 1 ~ 4 10,000 sq m WITH UP TO 500 SEATS PARKING PANORAMA AUDITORIUM AREA LOUNGE 1,500 SEATS FLOOR MEZZANINE SUITE FLOOR 5~9 TO P AV. 4 PLENARY ROOM OFFICES WITH TOWER UP TO 4,000 SEATS 17 ~ 19 LOUNGE 18,000 TOTAL SEATS RIGHT IN THE HEART OF THE CITY 1,500-SEAT AUDITORIUM 70 ROOMS WITH 20 TO 2,000 SEATS 54,000 SQM TOTAL EXHIBITION SPACE N ORT H WING SOUTH 2 REGISTRATION POINTS N O RT H WING FOR A TOTAL OF 3,300 SQM WIN G 15 SEPARATE ENTRANCES 6 PARKING LOT CAPACITY: 1,100
PARKING PANORAMA AUDITORIUM 2 AREA LOUNGE 1,500 SEATS MALPENSA MEZZANINE SUITE FLOOR SHUTTLE 5~9 ORIO MALPENSA AL SERIO 42 km 55 km AV. 4 TO P E 9 OFFICES R IC O TOWER GAT TEOD17O ~ 19 10 V IA LE VIA E G LOUNGE T GA A E8 T T GAT E 7 A M 13 E L GAT TE A I T N A 4 GA O 1 E L E L O AT 5 11 C 1 E6 DOMODOSSOLA G IA E GAT TE V AT 600 m V GA G IA 12 16 > G A TE L L A 5 L E E E N TE GA R AT H Y O GA 2 S I NRT G R L G L A C E V WO SW IA A 1 E V N L L R O IN E E A V V 0 U G E E M L L L L AccessesNWORT T E E P 3 FMC SOUTH H V V -1 O H E OFFICES E LOTTO L L L L E WING P. LE ING E 2 800 m V 4 V E E CARLO TE L > L L GA E MAGNO 1 V E L 3 0 TE GA N CE GATE 17 S TATI TA AI N ) X ON M RA E 1 I T AT N E (G VIA 2 O LE TE DU D GA A LE I LI O R IN A G VI E PEDESTRIAN PEDESTRIAN ENTRANCE ENTRANCE LINATE AMENDOLA 700 m 12 km 31 > BROWN AMBRA SUITE GOLD PLENARY WHITE WHITE SILVER PLENARY 1~3 1~8 1~4 WITH UP TO 4,000 SEATS 1 2 WITH UP TO 2,000 SEATS AV. 3 FLOOR TO P SOUTH SOUTH N ORT H WING WING WING IN CE MA AN TR EN 0 PARKING PANORAMA AUDITORIUM NORTH 2 AREA OFFICES LOUNGE SOUTH REGISTRATION GOLD 1,500VIEW SEATS RED BLUE YELLOW OFFICES HALL B REGISTRATION 9 ~ 16 2,000 sq m LOUNGE 1~2 1-2 1~3 1~4 4,000 sq m 1,300 sq m FLOOR MEZZANINE SUITE EN FLOOR 5~9 TR AN CE AV. 4 TO P OFFICES TOWER 17 ~ 19 LOUNGE WAY TO +1 W AY TO BA LC SOUTH N ORT H O N WING SOUTH NW ING ORT H Y WING WING SOUTHBROWN HALL AMBRA SUITE GOLD PLENARY SPACE 1 ~ 4 WHITE WHITE SILVER PLENARY 10,000 sq1 ~m3 1~8 1~4 WITHWITH UP 500 UP TO TO 4,000 SEATSSEATS 1 2 WITH UP TO 2,000 SEATS 7 .3 FLOOR PAV
Exhibition opportunities Main Exhibition Space fees - subject to VAT if applicable Minimum space purchase is 9 square metres/sq.m - 3x3. Activities Location The booth is rented as “space only” for Registration & Service Area Main entrance - South Wing, Level 1 o EUR 580.00 per sq.m for bookings received by January 31, 2020 Main meeting rooms Space 1-2 +3-4 South Wing, Level 0 o EUR 680.00 per sq.m for bookings Red 1-2, Blue 1-2, Yellow 1-2-3 North Wing, Level 1 received after February 1, 2020 Gold Plenary, Brown 1-2, Brown 3 South Wing, Level 2 Silver Plenary North Wing, Level 2 Publishers, journals and non-profit organizations will be charged a reduced rate of: Poster session North Wing, Level 1 Catering & Seating Area North and South Wing, o EUR 290.00 per sq.m for bookings Level 0-1-2 received by January 31, 2020 Congress Exhibition South Hall, Level 0 o EUR 340.00 per sq.m for bookings received after February 1, 2020 Max height 5 metres/NET hanging point excluded The booth is rented as space only. This means that the 4 metres/NET booth site will be provided without any prefabricated walls, hanging point included installations, furniture, electricity, carpet and furnishings or Hanging Points any other technical supplies and facilities. The exhibitor see relevant information on the technical floor plan must personally take care of the set-up and installation of the booth. Max weight per sq.m see relevant information on the technical floor plan Exhibitor entitlements and benefits • Attend the Exhibition; Exhibition timetable • Attend the Industry Symposia; Final timings for operational hours and various deadlines • Attend the Congress Opening, the Welcome Ceremony will be confirmed in the Exhibitors’ Manual. However, the and Reception; following timetable provides a guideline. • Free exhibitor badges with the name of the exhibiting company (see relevant chapter); Set up South Hall, Level 0 • Free full registration - only for full exhibitors (see relevant Wednesday, June 3, 2020 08.00-20.00 chapter); Thursday, June 4, 2020 08.00-20.00 • Company profile and logo in the final programme, if Friday, June 5, 2020 08.00-20.00* submitted by the deadline; Stand decoration & cleaning • Company name and logo listed in the official website Saturday, June 6, 2020 08.00-14.00** www.era-edta.org and in the Congress App, if submitted by the deadline. Exhibition Saturday, June 6, 2020 16.00-20.00 Sunday, June 7, 2020 09.30-17.30 Monday, June 8, 2020 09.30-17.30 Dismantling Monday, June 8, 2020 18.00-24.00 Tuesday, June 9, 2020 08.00-20.00 No prior dismantling is allowed. Times may be subject to change. * All booth construction should be completed by 20.00, Friday, June 5, 2020. By that time aisles must be free of any exhibition material and/or empty boxes. ** Only booth decoration and cleaning are permitted during this time; booths should be operational. 8
How to reserve an exhibition space Free full registrations Please fill-in the Form A (enclosed) and send it to In order to take advantage of the free registration/s, the full the ERA-EDTA Industry Relations Team at details of the person/s must be uploaded by May 13, industry@era-edta.org 2020 to https://cm.era-edta.org, using the username no later than March 15, 2020. and password from industry@era-edta.org. Spaces will be assigned according to: Registrations will only be given to full exhibitors 1. Participation in the Booth Selection Meeting (i.e. paying EUR 580.00 per sq.m) according to the September 4, 2019: with priority selection according chart below. to the 2019-2020 ERA-EDTA Ranking List; This benefit is not available to discounted/free exhibitors. 2. From September 23 to October 31, 2019: with priority These free registrations are meant for the personnel of the selection according to the 2019-2020 ERA-EDTA exhibiting company who is Ranking List; interested in attending the Booth size Free registrations 3. Starting from November 1, 2019 on a first come, first scientific programme of the 9-50 sq.m 1 served basis. congress. Submitted by the given deadline, these free 51-100 sq.m 2 Exhibitors’ badges full registrations cannot be 101-150 sq.m 3 These badges are reserved only for EXHIBITING reimbursed or exchanged 151-200 sq.m 4 COMPANIES and their branches. for other items/services. > 201 sq.m 5 Exhibiting companies: you can upload the relevant information by April 30, 2020 to https://cm.era-edta.org using the username Visitors’ badges and password received from industry@era-edta.org. These badges are for Visitors wishing to enter the exhibition Affiliate companies: please visit https://www.era-edta.org/ only; please visit https://cm.era-edta.org/order-badges/ to en/milan2020/sponsors-and-exhibitors/ to find out the order/purchase your badge(s). relevant link to access the online purchase system. The cost per Visitor’s Badge is: No. 5 badges, free of charge, will be given for every 9 • EUR 150.00, plus VAT if applicable square metres of booth booked/confirmed. if pre-ordered by May 13, 2020 Only the name of the exhibiting company will appear on the • EUR 200.00, plus VAT if applicable exhibitors’ badges. if booked after May 14, 2020 and/or on site. Exhibitors’ badges will be available at the Exhibitors’- These badges do not allow access to the session Visitors’ Desk, in the Registration Area from June halls or any other scientific activities. 5, 2020 (11.00-19.00) - unless otherwise agreed; plastic badge holders and lanyards can also be collected at this desk. BADGES WILL NOT BE MAILED IN ADVANCE. The contact person of the company (exhibitor details) will be fully responsible for receiving and distributing the badges to colleagues/staff members. Make sure that the contact person for the company hands out the badges to colleagues/ customers before they access the restricted areas. These badges are only meant for the staff working at the booth and must be used to enter the Exhibition Area during the hours when the exhibition hall is open to visitors (these are NOT set-up/dismantling badges). These badges do not allow access to the session halls or any other scientific activities, except the Industry Symposia. Extra exhibitors’ badges You can upload your request for extra badges by May 13, 2020 to https://cm.era-edta.org using the username and password received from industry@era-edta.org; the cost of each extra badge is EUR 60.00, plus VAT if applicable. After May 13, 2020 it will be possible to purchase extra exhibitors’ badges at the Exhibitors’-Visitors’ Desk located in the Registration Area, from June 5, 2020 (11.00-19.00) onwards at the rate of EUR 90.00 each, plus VAT if applicable. No refunds will be given in case of cancellation. 9
Innovation Hub Application form A-IH enclosed This is a new opportunity reserved exclusively for the start- Space fees - subject to VAT if applicable up companies in the development stage of their nephro- A space in the Innovation Hub is provided fully equipped. logical technology services. o EUR 4,000.00 plus VAT if applicable, per module A specific area has been assigned in the exhibition where a The Innovation Hub exhibitor is invited to customise the space of approximately 6-9 sq.m will be allocated to each space on June 6 from 08.00 according to the options pro- start-up company. The cost includes the full booth, basic vided. furniture and the exhibition badges. Exhibitor entitlements and benefits How to reserve an exhibition space • Attend the Exhibition; in the Innovation Hub • Attend the Industry Symposia; Please fill-in in the Form A-IH (enclosed) and send • Attend the Congress Opening, the Welcome Ceremony it to the ERA-EDTA Industry Relations Team at and Reception; industry@era-edta.org no later than • No. 2 exhibitor badges with the name of the exhibiting January 31, 2020. company (see relevant chapter); Applications will be accepted considering the following cri- • Company profile and logo in the final programme, if sub- teria/steps: mitted by the deadline; 1. The submission will be evaluated by the Congress Sci- • Company name and logo listed in the official website entific Committee and if necessary by the Late Breaking https://www.era-edta.org/en/milan2020/sponsors-and- Clinical Trial Committee; exhibitors/ and in the Congress App, if submitted by the 2. Global revenue must not have exceeded EUR 10,000.00 deadline. over the last year (2018 or 2019). 3. Companies should be independent and have been pri- vately owned for less than five years. 4. The technologies for exhibit should fall within the follow- ing areas: medical devices, biotechnology, software in- novations and medical equipment. 5. Companies must not have been ERA-EDTA exhibitors in the past. 6. Companies can exhibit for a max. of 2 consecutive years with this special discount. 10
Industry Symposia Application form C enclosed Industry Symposia are industry initiated educational Travel & living of the Industry Symposium Faculty activities held during the 57th ERA-EDTA Congress; they Travel and accommodation should be taken care of by the are open to delegates and exhibitors to attend. Company and any agreement must be reached directly with the Speakers. If your Speakers/Chairpersons are also part of Who can organize them the Congress Faculty, they can be offered accommodation Industry symposia are usually supported by exhibiting at the Congress Headquarters Hotels; the ERA-EDTA companies only; however, depending on availability, non Industry Relations Team on behalf of ERA-Eurocongress exhibiting companies are also welcome. Ltd will send you quotation for accommodation costs, and the amount will then be invoiced after the congress. Day-time-duration Catering service are not included in the fees. The Industry Symposia will be organised during the The Industry Symposia Booklet will be printed by the following time slots: ERA-EDTA Industry Relations Team and included in the June 7, Sunday 09.30-10.45 (1) congress bags. The Final Programme will be available 60 minutes NET to start at 09.45 online, whereas onsite the printed version will only be & dedicated to the scientific programme available upon request. June 8, Monday 13.15-14.45 (2) 60 minutes NET to start at 13.30 Proposals - First submission The proposals - first submission / see “Form C” - are The scientific part of the Lunch Industry to be sent to the ERA-EDTA Industry Relations Team by Symposium is limited to 60 minutes; if the slot is November 15, 2019. longer an additional 30 minutes must be considered for The first submission should include the main topic(s) of walk-in and for the Industry to provide catering (if planned). the symposium, the preferred dates and symposium type (1) The preceding session is due to end at 09.30 together with the expected numbers of participants. (2) The preceding session is due to end at 13.15 and the following session must start at 15.00 Proposals - Second Application For the companies that have sent the Form C by November Rates - subject to VAT if applicable 15, 2019, specific credentials will be emailed to access The rates are based on the capacity of the requested/ the online application where they will be able to upload confirmed room(s): the programme draft - including a short abstract. The proposed Chairpersons-Speakers should also be included. Morning symposia Lunch symposia The deadline is December 16, 2019. June 7-8 June 7-8 The Scientific Committee (SC) will decide the dates, the Rooms for symposium type (morning or lunch) and the rooms of 1,000 people EUR 37,500.00 EUR 45,000.00 (1 available) the symposia according to the submitted files (detailed Rooms for programme, rationale, abstract and speakers’ CV), trying to 700/750 comply with the preferences marked in the application form EUR 35,000.00 EUR 42,500.00 and to avoid overlaps or interferences with the congress people (3 available) scientific programme. The SC will carefully check the Rooms for contents of the proposed symposia, thoroughly evaluate 450/500 the programme draft, ask the company to provide further EUR 32,500.00 EUR 40,000.00 details and provide explanations when necessary. The SC people (4 available) can also request changes to be made, as well as make them a mandatory condition for acceptance. The rates include: Please note that at least 25% of the speakers • Rental fee of the room with standard a/v equipment and should be women; it is highly advisable to include technical assistance; young speakers in the programme, furthermore, • Publication of the symposium programme in the Final regarding nephrological topics, it is recommended Programme and on the website; to invite speakers who are ERA-EDTA members • Double-page advertisement in the Industry Symposia (category A & B). Booklet (artwork production costs not included); The SC might reject submissions that do not comply with • Two digital posters and a literature rack available directly the above mentioned principles. The selection will be at the Congress Venue for the day of the Symposium made on the basis of the scientific relevance perceived by only (poster digital file and flyers printing at own cost); evaluating the second application. • Use of the congress logo on your invitation and promotional documents. 11
-» Industry Symposia Preliminary acceptance and day/room allocation Companies are allowed to place posters, self standing Once the draft preliminary programme has been banners or sign boards just outside the hall not earlier evaluated by the SC, a confirmation letter will be sent by than an hour before the start of the symposium; all of them the ERA-EDTA Industry Relations Team with confirmation must then be immediately removed after the end of the of the exact day and the allocated room. symposium. Hand-outs of any kind, or signposting within the congress centre, are strictly forbidden. Final programme of the Industry Symposia It is not permitted to display or distribute any promotional The final programme should be uploaded by March 15, material within the congress centre, at the entrance or in 2020, using the same online procedure as the second within 500 metres of the congress centre, with the exception submission; the final titles, speakers and chairs need to be of the authorized spaces. provided, using the online application. Failure to comply with these rules will result in the loss of points in the ranking list (-20). Promotion The Industry Symposia will be included in a specially Policy dedicated section of both the Final Programme and The ERA-EDTA Industry Relations Team is aware that the website https://www.era-edta.org/en/milan2020/ companies involved in the organisation of an Industry sponsors-and-exhibitors/ Symposium are unlikely to receive confirmations from the The Industry Symposia Booklet will be printed by the ERA- Speakers/Chairpersons in the early stages. For this reason EDTA Industry Relations Team with the Congress layout and the ERA-EDTA Industry Relations Team will accept the fact will include the artwork provided by the company by that Speakers/Chairpersons in the preliminary draft may differ April 30, 2020 as a high resolution file (as in previous from those in the final programme. All information contained in years at least 10 days before the deadline, a low-resolution- the programme drafts will be handled as strictly confidential. artwork should be e-mailed for graphic/content check). Although the ERA-EDTA Industry Relations Team understands The Industry Symposia Booklet will be included in the that some speakers may have committed to participating congress bags and in the relevant section at in an Industry Symposium, please be aware that the policy https://www.era-edta.org/en/milan2020/sponsors- does not permit a speaker to repeat lectures given during and-exhibitors/ Industry Symposium. Furthermore there is a strict limitation of a maximum of one/1 talk and one/1 chair per person. Two digital posters and a literature rack will be provided for If the ERA-EDTA Industry Relations Team finds out that each company that is organizing an industry symposium. a Speaker/Chairperson has an overlap of two parallel The ERA-EDTA Industry Relations Team will be in charge symposia, it will promptly inform both companies in order of displaying them in two different visible places in the to resolve the matter. congress centre. You will receive a detailed floor plan closer to the congress dates. It is not allowed to display or distribute any promotional Companies are entitled to place their posters and fliers on material within the congress centre, at the entrance or display only on the day the symposium is held. within of 500 metres of the congress centre. Failure to comply with these rules will result in the loss of points in the ranking list (-20). 12
Sponsorship opportunities Application form E enclosed The opportunities listed below could be combined in a Profile Opportunities Sponsorship package so as to take full advantage these Final Programme from EUR 10,000.00 beneficial options to provide a higher impact at a reduced Industry Symposia Booklet EUR 15,000.00 cost. Please fill-in in the Form E (enclosed) and send it to the ERA-EDTA Industry Relations Team, E-mail: industry@ Congress Services era-edta.org no later than March 31, 2020. Congress Note Pads EUR 10,000.00 Congress Pens/Pencils EUR 7,500.00 Networking Opportunities Congress Bags EUR 15,000.00 Company Hospitality Suite Cost: upon request Congress Lanyards EUR 15,000.00 Company Meeting Room Cost: upon request Programme at a Glance EUR 12,500.00 VIP Room Cost: upon request Congress Map EUR 10,000.00 Internet Corner EUR 10,000.00 Educational Opportunities Educational Webinar from EUR 20,000.00 Industry Symposia from EUR 32,500.00 Abstract Online Cost: upon request Poster Online Service Cost: upon request Rates subject to VAT if applicable. 13
Educational opportunities Educational grants Cost: upon request Sponsor companies will be entitled to: • Acknowledgement in the Final Programme/Sponsors section • Sponsor acknowledgement on the website https://www.era-edta.org/en/milan2020/spon- sors-and-exhibitors/. Industry Symposia See page 11 The fees include: • Rental fee of the room with standard a/v equipments and technical assistance; • Publication of the symposium programme on the Final Programme and on the website https://www.era-edta. org/en/milan2020/sponsors-and-exhibitors/ • Double-page advertisement in the Industry Symposia Booklet (artwork production costs not included); • Two digital posters and a literature rack available at the Congress Venue for the day of the Symposium only (poster digital files and flyer printing at own cost); • Use of the Congress logo on your invitation and promo- tional documents Travel & living of the Industry Symposium Faculty not included. Catering service is not included in the fees. Please see the full conditions mentioned in the relevant chapter “Industry Symposia”. Abstracts Online Cost: upon request All abstracts accepted for presentation will be available online a few weeks before the congress and for one year after the congress. Sponsor company will be entitled to: • Sponsor acknowledgement on the website https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/ Poster online service Cost: upon request The poster online viewing stations will be located within the congress venue and will include all of the accepted posters of the 57th Congress. Sponsor company will be entitled to: • Company name and logo on each touch screens • Sponsor acknowledgement on the website https://www.era-edta.org/en/milan2020/spon- sors-and-exhibitors/ 14
Profile opportunities Final Programme - FP Industry Symposia Booklet The Final Programme will be printed in May 2020, made The Industry Booklet will be printed in May 2020, made available to the delegates, posted on the website https:// available to the delegates, posted on the website www.era-edta.org/en/milan2020/sponsors-and-exhibi- https://www.era-edta.org/en/milan2020/spon- tors/ and distributed at the congress. sors-and-exhibitors/ and distributed at the congress. Page artworks should be received by April 30, 2020. Page artwork should be received by April 30, 2020. Internal back cover - Outside back cover - 3rd cover page, in colour EUR 15,000.00 4th cover page, in colour EUR 15,000.00 Inside page, in colour EUR 10,000.00 to be included in the Industry dedicated section of the Final Sponsor companies will be entitled to an acknowledge- Programme ment on the website https://www.era-edta.org/en/ milan2020/sponsors-and-exhibitors/ Sponsor companies will be entitled to an acknowledgement on the website https://www.era-edta.org/en/milan2020/ sponsors-and-exhibitors/ 15
Congress services Congress services Congress lanyards & programme at a glance Congress note pads & pens/pencils These items provide the sponsor company with a high level for the congress bags of visibility as all delegates will receive a badge; the same A note pad and a pen/pencil are included in every congress applies for exhibitors, staff people and press representa- bag. Approximately 7,000/8,000 pieces are required (defi- tives. nite number to be specified closer to the congress date). Approximately 12,000 pieces are required (final number to Pads and pens, complete with the company logo/inscrip- be confirmed closer to the congress date). tion, are provided by the sponsor and must be eco-friendly. Visibility fee - Congress Lanyards EUR 15,000.00 The ERA-EDTA Industry Relations Team can also take care Visibility fee - Programme at a glance EUR 12,500.00 of the production/shipment and provide the sponsor com- Eco-friendly production and transportation to the congress pany with the suppliers cost estimations. centre for distribution is at company’s own cost. Visibility fee - Congress note pads EUR 10,000.00 Visibility fee - Congress pens/pencils EUR 7,500.00 Sponsor company will be entitled to: • Being sole sponsor; Eco-friendly production and transportation to the con- • Sponsor acknowledgement on the website gress centre for bag preparation is at company’s own cost. https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/ Sponsor company will be entitled to: • Being sole sponsor; Congress Maps • Sponsor acknowledgement on the website The congress maps are inserted in every congress bag, on https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/ the website and also on the congress app. Approximately 7,000/8,000 pieces are required (final num- Congress Bags/Shoppers ber to be confirmed closer to the congress date). All delegates and press representatives will receive a con- Visibility fee EUR 10,000.00 gress bag. Approximately 7,000/8,000 pieces are required Production and transportation to the congress centre for (final number to be confirmed closer to the congress date). bag preparation is at company’s own cost. Visibility fee - Congress Bags/Shoppers EUR 15,000.00 Sponsor company will be entitled to: • Sponsor acknowledgement on the website Eco-friendly production and transportation to the congress https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/ centre for distribution is at company’s own cost. Sponsor company will be entitled to: Internet Corner • Being sole sponsor; Internet Corner will be housed within the congress venue/ • Sponsor acknowledgement on the website registration area and it will feature a minimum of https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/ 4 workstations + a printer. Visibility fee EUR 10,000.00 Sponsor company will be entitled to: • Company name and logo prominently displayed; • Sponsor acknowledgement on the website https://www.era-edta.org/en/milan2020/sponsors-and-exhibitors/ Storage rooms, hospitality suites and meeting rooms Cost: upon request 16
Terms and conditions 1. Industry Symposium - IS The Industry Symposia Booklet will be printed by the An IS should fit in the allotted time slots as per contracts ERA-EDTA Industry Relations Team and it will include all sent as confirmation. the company layouts (double-page-advert) according to Please also note that all meeting rooms should be vacated the graphic frame provided. as agreed so that the cleaning staff can collect all the emp- Companies failing to submit the artworks by the deadline ties and refresh the rooms. will not be included in the ISB. The IS must be open to all congress participants. Reproduction of logo. All attendants must be registered as full partici- The ERA-EDTA Industry Relations Team will send the or- pants or as exhibitors. Persons without a badge ganising company the official congress logo for use in will not be allowed to enter the room. All other any printed documents etc. related to the IS. However, all scientific sessions are not open to exhibitors. printed materials containing this logo need to be officially It is strictly forbidden to hold an IS outside the congress approved by the ERA-EDTA Industry Relations Team prior premises starting from three days prior to the congress, to printing. during the official days and for two days after the con- gress, unless it is an Official Congress Satellite Sympo- Room dressing. sium. Any formal presentations taking place in a hospi- The ERA-EDTA Industry Relations Team will agree with the tality suite will be regarded as an IS, to which the above organising companies on specific slots for rehearsals and/ mentioned rules apply. or soft set-up. All costs involved must be paid by the com- Application to hold an IS - Form C (enclosed) - containing panies. The IS meeting rooms must be left with their own a draft title, the field of interest and prospective Speakers/ congress set-up/lay-out as per the signed contract. Chairpersons (if applicable) should be sent to the ERA-ED- TA Industry Relations Team by November 15, 2019. Promotion onsite. The programme draft - including a short abstract and the Organising companies will have the chance to promote proposed Chairpersons-Speakers - need to be uploaded their IS by producing two posters and flyers for each ses- online, according to the instructions received, sion. No. 2 digital posters and a literature rack will be made by December 16, 2019. available within the congress centre only on the day of the Please note that at least 25% of the speakers IS. should be women; it is highly advisable to include A self-standing banner or roll-up may be placed at the young speakers in the programme, furthermore, entrance of the session room one hour before the IS and regarding nephrological topics, it is recommended removed at the end of the session. to invite speakers who are ERA-EDTA members It is not allowed to display or distribute any promotional ma- (category A & B). terial within the congress centre, at the entrance or within of The final programme must be sent to the ERA-EDTA 500 metres of the congress centre. Industry Relations Team by March 15, 2020 using the Failure to comply with these rules will result in the online application. Please note that there is a strict limita- loss of points in the ranking list (-20). tion of a maximum of one/1 talk and one/1 chair per person. If the ERA-EDTA Industry Relations Team finds Payment. Payment is requested within 30 days from the out that a Speaker/Chairperson has an overlapping in two invoice date. parallel symposia, it will promptly inform both companies in order to solve the matter. The ERA-EDTA Industry Rela- Cancellations. Cancellation of an IS after receiving the tions Team will include the IS scientific programmes in a official confirmation will be subject to the following charges: special section of the Final Programme. With the same lay- Within January 31, 2020 50% of the amount due out of official sessions; the acknowledgement will be “or- from February 1, 2020 full amount due ganised by” on the bottom of the page. In case a cancellation is received before the official confir- mation is sent, no cancellation charge will be made. Travel & living of the Industry Symposium Faculty Travel and accommodation should be taken care of by the Industry and any agreement about must be made directly between the Speaker and the Company. If your Speakers/ Chairpersons are also part of the Congress Faculty they can be offered accommodation at the Congress Head- quarters Hotels; the ERA-EDTA Industry Relations Team on behalf of ERA-Eurocongress Ltd will send you a quotation for the accommodation costs, and the amount will be in- voiced after the congress. 17
Terms and conditions 2.6 Changes. The ERA-EDTA Industry Relations Team reserves the right to alter time schedules. Deferring the congress date, al- teration of the time schedule or change of venue eventually made by the ERA-EDTA Industry Relations Team shall not justify partial or total cancellation by the exhibitors. 3. Sponsoring opportunities 3.1 Priorities. The ERA-EDTA Industry Relations Team reserves the right to assign a sponsoring opportunity to a company according to: • the position in the ERA-EDTA Ranking List • the previous congress sponsorships • the date of receipt of the application form • the fact that the company is an exhibitor or not • the fact that an item might be part of a Participation 2. Exhibition space Comprehensive Package. 2.1 Regulation compliance. The exhibitors agree to ob- serve all the regulations and requirements stipulated in this 3.2 Denial. The ERA-EDTA Industry Relations Team re- document and shall not see them as merely administrative. serves the right to deny a sponsoring opportunity to any The ERA-EDTA Industry Relations Team and the authorities company or organisation whose activity does not directly of the congress venue will exercise full power in the duties concern the general topic of the congress or whose prod- vested in their rank to find the means necessary in order to ucts fail to meet the level of performance required by the enforce the present regulations to their full extent. Organising Committee. The exhibitors accept to comply with all regulations thereof and any new provision and/or amendment that may be 3.3 Payment. Payment is requested within 30 days from brought due to the circumstances at that time; the organis- the invoice date. ers reserve the right to the even/also convey new informa- tion verbally. 3.4 Cancellations. All partial or total cancellations by the companies must be made in writing to the ERA-EDTA In- 2.2 Mandatory forms. dustry Relations Team. All partial or total cancellations by ERA-Eurocongress Ltd will confirm the booth assignment the companies will be subject to the following cancellation with an e-letter and in due time it will provide the Congress penalties: Venue Technical Guidelines: Before December 31, 2019 10% of the amount due from January 1, 2.3 Payment. to March 30, 2020 50% of the amount due Payment is requested within 30 days from the invoice date. from March 31, 2020 full amount due 2.4 Cancellations. All partial or total cancellations by the exhibitors must be made in writing to the ERA-EDTA Industry Relations Team. All partial or total cancellations by the exhibitors will be sub- ject to cancellations penalties as follows: Before December 31, 2019 30% of the amount due from January 1, 2020 to March 30, 2020 75% of the amount due from March 31, 2020 full amount due 2.5 Insurance. The ERA-EDTA Industry Relations Team recommends the exhibitors to have appropriate insurance covering the civil responsibility against third parties. 18
Application form A EXHIBITION SPACE - by March 15, 2020 to be e-mailed to industry@era-edta.org Exhibitor details: Company name________________________________________________________________________________________ Address_______________________________________________________________________________________________ Zip/city/country_________________________________________________________________________________________ Contact person_________________________________________________________________________________________ Telephone/mobile _______________________________________________________________________________________ E-mail ________________________________________________________________________________________________ Invoicing (legal address): Company name________________________________________________________________________________________ Address_______________________________________________________________________________________________ Zip/city/country__________________________________________________________________________________________ Vat registration number __________________________________________________________________________________ o PO is requested Space fees - Rates subject to VAT if applicable. Minimum space purchase is 9 square metres/m2 - 3x3. The booth is rented as “space only” for o EUR 580.00 per sq.m for bookings received by January 31, 2020 o EUR 680.00 per sq.m for booking received from February 1, 2020 Publishers, journals and non-profit organizations will be charged a reduced rate of o EUR 290.00 per sq.m for bookings received by January 31, 2020 o EUR 340.00 per sq.m for bookings received from February 1, 2020 Booth choices (in order of preference): Surface (in sq.m):______________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ List any exhibitor(s) you do NOT wish to be near _____________________________________________________________ List any exhibitor(s) you do wish to be near __________________________________________________________________ Are you a non-profit organisation or a Medical Publisher? o Yes o No We agree to pay the amount due for the exhibition space within 30 days from the invoice date; we accept also the terms and conditions reported in this Industry Prospectus. PRIVACY POLICY – TERMS AND CONDITIONS o I have read, understood and accepted the ERA-Eurocongress privacy policy and terms and conditions http://www.era-edta.org/Era_Eurocongress_privacy-policy.pdf - http://www.era-edta.org/Era-Eurocongress_T&C.pdf DATA TO THIRD PARTIES Era-Eurocongress Ltd can give data to third parties for service purposes, whether directly or indirectly. ERA-Eurocongress Ltd never sells the personal data it collects. o I agree o I do not agree Since you have clicked on “I do not agree”, you will not be able to receive any proposal from the appointed suppliers, thus you should contact them proactively. ERA-Eurocongress Ltd is not responsible for possible delays or miscommunications related to this. Signature____________________________________________ Date signed _________________________ Send this form by March 15, 2020 to: ERA-EDTA Industry Relations Team - Via E. Mattei, 92 - 40138 Bologna, Italy - E-mail: industry@era-edta.org
Application form A-IH 2020 Innovation Hub 2020 SPACE - by January 31, 2020 to be e-mailed to industry@era-edta.org Exhibitor details: Company name________________________________________________________________________________________ Address_______________________________________________________________________________________________ Zip/city/country_________________________________________________________________________________________ Contact person_________________________________________________________________________________________ Telephone/mobile _______________________________________________________________________________________ E-mail _________________________________________________________________________________________________ Invoicing (legal address): Company name________________________________________________________________________________________ Address_______________________________________________________________________________________________ Zip/city/country__________________________________________________________________________________________ Vat registration number __________________________________________________________________________________ o PO is requested Space fees - Rates subject to VAT if applicable. Innovation Hub 2020 package (see page 11) o EUR 4,000.00 The submitting company declares that: 1. The 2020 expected revenue will not exceed EUR 10,000.00; 2. The company is independent and privately owned for less than 5 years; 3. The company has never attended an ERA-EDTA Congress as exhibitor Please provide/include a detailed description about the technology/product/device you would like to showcase at the 57th ERA-EDTA Congress: ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ We agree to pay the amount due for the exhibition space within 30 days from the invoice date; we accept also the terms and conditions reported in this Industry Prospectus/see Exhibition. PRIVACY POLICY – TERMS AND CONDITIONS o I have read, understood and accepted the ERA-Eurocongress privacy policy and terms and conditions http://www.era-edta.org/Era_Eurocongress_privacy-policy.pdf - http://www.era-edta.org/Era-Eurocongress_T&C.pdf DATA TO THIRD PARTIES Era-Eurocongress Ltd can give data to third parties for service purposes, whether directly or indirectly. ERA-Eurocongress Ltd never sells the personal data it collects. o I agree o I do not agree Since you have clicked on “I do not agree”, you will not be able to receive any proposal from the appointed suppliers, thus you should contact them proactively. ERA-Eurocongress Ltd is not responsible for possible delays or miscommunications related to this. Signature____________________________________________ Date signed _________________________ Send this form by January 31, 2020 to: ERA-EDTA Industry Relations Team - Via E. Mattei, 92 - 40138 Bologna, Italy - E-mail: industry@era-edta.org
Application form C - IS2020 INDUSTRY SYMPOSIA APPLICATION FORM by November 15, 2019 to be e-mailed to industry@era-edta.org Applicant details: Company name_________________________________________________________________________________________ Address_______________________________________________________________________________________________ Zip/city/country_____________________________________________________________________________________________ Contact person_________________________________________________________________________________________ Telephone/fax__________________________________________________________________________________________ E-mail/mobile__________________________________________________________________________________________ Invoicing (legal address): Company name________________________________________________________________________________________ Address_______________________________________________________________________________________________ Zip/city/country_________________________________________________________________________________________ Vat registration number___________________________________________________________________________________ o PO is requested Agency working on behalf (if any appointed): Company name_________________________________________________________________________________________ Address_______________________________________________________________________________________________ Zip/city/country_________________________________________________________________________________________ Contact person_________________________________________________________________________________________ Telephone/fax__________________________________________________________________________________________ E-mail/mobile___________________________________________________________________________________________ Draft title (if any) ________________________________________________________________________________________ Field of interest _________________________________________________________________________________________ Proposed speakers/chairpersons (if any)____________________________________________________________________ _______________________________________________________________________________________________________ The scientific part of the Lunch Industry Symposium is limited to 60 minutes; if the slot is longer about 30 minutes are left for walk-in and for the Industry to provide catering, if programmed. Rates - The rates are based on the capacity of the requested/confirmed room(s): Morning symposia Lunch symposia June 7-8 June 7-8 Rooms for 1,000 people (1 available) EUR 37,500.00 EUR 45,000.00 Rooms for 700/750 people (3 available) EUR 35,000.00 EUR 42,500.00 Rooms for 450/500 people (4 available) EUR 32,500.00 EUR 40,000.00 Rates subject to VAT if applicable. Preferred date(s)/time(s) o June 7, 2020 o 09.30-10.45 o 13.15-14.45 o June 8, 2020 o 09.30-10.45 o 13.15-14.45 Estimated attendance _________________________________ Requested room o for 450/500 people o for 700/750 people o up to 1.000 people o other capacity __________ Please mark from 1 (most preferred) to 3 (less preferred) We agree to pay the amount due for the industry symposium within 30 days from the invoice date; we accept also the terms and conditions reported in this Industry Prospectus. PRIVACY POLICY – TERMS AND CONDITIONS o I have read, understood and accepted the ERA-Eurocongress privacy policy and terms and conditions http://www.era-edta.org/Era_Eurocongress_privacy-policy.pdf - http://www.era-edta.org/Era-Eurocongress_T&C.pdf DATA TO THIRD PARTIES Era-Eurocongress Ltd can give data to third parties for service purposes, whether directly or indirectly. ERA-Eurocongress Ltd never sells the personal data it collects. o I agree o I do not agree Since you have clicked on “I do not agree”, you will not be able to receive any proposal from the appointed suppliers, thus you should contact them proactively. ERA-Eurocongress Ltd is not responsible for possible delays or miscommunications related to this. Signature____________________________________________ Date signed _________________________ Send this form by November 15, 2019 to: ERA-EDTA Industry Relations Team - Via E. Mattei, 92 - 40138 Bologna, Italy - E-mail: industry@era-edta.org
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