Imagine Prep A 6-12 STEM College Preparatory Campus Student Handbook 2018-2019 - "THE College Prep School of the East Valley"
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Imagine Prep
A 6-12 STEM College Preparatory Campus
“THE College Prep School of the East Valley”
Student Handbook 2018-2019
1843 W. 16th Ave.
Apache Junction, AZ 85120
Telephone (480) 355-0530
Fax (480) 355-0540
www.imagineprep.org
1
Table of Contents
Imagine Prep Vision 4 Explanation of the Schedule 21
Imagine Prep Mission 4 Daily Class Schedule 21
Imagine Learning Communities 4 Early Release Class Schedule 21
Imagine Guiding Principles 4 Arizona State Attendance Policies 21
Imagine Parents 4 Student Attendance Policy 22
Parent Involvement 5 Reporting Student Attendance 23
School Site Council 5 Tardy Policy 23
Parent Conferences 5 Student Code of Conduct 23
Communication with the School 5 Discipline Philosophy 23
Solicitation 5 Bill of Rights and Responsibilities 24
School Visitors 5 Honor Code 24
Communication on Safety Issues 5 School Rules and Student Expectations 24
Child Custody Records 5 Searches 29
Child Abuse Reporting 6 School Property 29
Law Enforcement/Child Protective Services 6 Detention Policy 30
Medicine at School 6 Community Service 30
Illness and Accidents at School 6 Transcript Requests 30
Compliance with Required Insurance 7 Academic Expectations and Policies 30
Media Release Policy 7 Uninterrupted Instructional Time 30
Breakfast/Lunch 7 Mandatory After-School Tutoring 30
Admission 7 Homework 30
Enrollment Process 8 Grading Scale 31
Re-enrollment Process 8 Progress Reports 31
Student Records 8 Grade Reports 31
Withdrawals 8 Google Classroom/PowerSchool 31
Middle School Retention Policy 9 Academic Credits 31
Arizona Residency Guidelines 9 Extracurricular Activities 31
Classification of Student 9 Academic Probation Policy 32
Student Placement and Class Selection 10 Assessment of Learning 33
Non-discriminatory Policy 10 AIMS Update (High School) 33
Family Educational Rights and Privacy Act 11 AzMerit Tests 33
Equal Educational/Employment Opportunity 12 Imagine Prep Curriculum 33
Protection of Pupil’s Rights Amendment 17 Student Fees 33
Confidentiality and Child Find 17 STEM Program 33
Parent’s Right to Know 19 Special Education 34
Transportation 20 University Level/Concurrent Enrollment 34
School Parking Policy 21 Dual Enrollment 34
Explanation of Schedule/Attendance Policy 21 Central Arizona College Partnership 34
2Promise for the Future Scholarship 35
Advanced Placement Courses 35
Grade Point Average (G.P.A) 36
Principal’s List/Honor Roll 36
National Junior Honor Society 36
National Honor Society 37
Student Calculators 37
Graduation Requirements 37
Regulations/Procedures 37
Credits Required 37
Course Requirements 37
Course of Study 37
Suggested Courses by Grade Level 38
Valedictorian/Salutatorian 39
High School Grading System-Rank-in-Class 39
Ivy Chain 39
Athletic Department Handbook 40
Philosophy of Athletics 41
Spectator Guidelines 41
Student Athlete Code of Behavior 41
Student Athlete Eligibility 42
The Student Athlete’s Commitment 42
Imagine Prep Cut Procedures 43
Playing Time Procedures 43
Game Day Dress Requirements 43
Communication Procedures 43
Parent/Coach Meeting 44
Participation Fees 44
Transportation Policy 44
Health Form Requirements 45
Student & Parent Acknowledgement 46
Digital Citizenship Contract 47
Acceptable Use of Internet/Network 48
3Imagine Prep’s Vision
Imagine Prep empowers each student to learn at the speed of his or her personal potential. Learning goals are
personalized to support student success. At Imagine Prep, a small learning environment ensures that each
student is well known and that students enjoy a strong sense of family.
Learning is project-based, enabling students to demonstrate mastery of knowledge. Our standards are higher,
challenging students to achieve and succeed—in school and in life!
Imagine Prep’s Mission
Imagine Prep exists to partner with families to educate and inspire thoughtful, engaged students who graduate
well-prepared for college, career, and citizenship.
Our emphasis on high expectations and a culture of personalization ensures that each student is well-known and
fully engaged.
Imagines’ Learning Communities
Imagine Schools, founded by Dennis and Eileen Bakke in 2003, is an organization that owns and operates
independent and non-profit public charter schools. During the 2018-2019 academic year, over 35,000 students
will be educated at more than 67 Imagine Schools in eleven states and the District of Columbia. Our mission is
to help parents and guardians educate their children by creating learning communities of achievement and hope.
Imagine Schools is comprised of over 3,000 people, mostly teachers, dedicated to the goal of restoring vision
and purpose to schools and returning parents and guardians to full participation in their children’s education.
Imagines’ Guiding Principles
Six principles guide the behavior of every person associated with Imagine Schools. We evaluate the
performance of Imagine Schools and each affiliated school based on these six principles.
Shared values of integrity, justice, and fun allow every teacher, student, and parent associated with
Imagine Schools to rally around common themes, which guide behavior.
Parent choice and satisfaction are the greatest indicators of the success of our educational program.
Academic achievement balances excellence in reading and mathematics with instruction in science,
social studies, and the arts, and is measured by student learning gains and proficiency.
Positive character development in our schools is a major priority. We strive for growth in students’
character measured by discernible positive changes in behavior.
Economic sustainability means that every school in the Imagine family is financially able to exist on its own.
This is the best indicator of that school’s ability to educate children over time.
New school development enhances our ability to reach more children, more families, and more
communities. As we expand our family of schools, more opportunities abound for Imagine students.
Imagine Parents
For the school to be effective, it is essential that a spirit of cooperation, trust, and support exist between the
school and the parent. It is for this reason that we ask the family to become familiar with the philosophy,
policies, and procedures developed and enforced by Imagine Prep.
4Parent Involvement
Imagine Prep considers parent involvement an important element in the development of the Imagine
community. Special organizations exist to enable parents to take an active part in our school.
Boosters is a is an organization made up of parents to donate time, money or both to support teachers, after
school programs, sports and other activities. For more details, please contact the front office.
Parent Conferences
Parents and families can set up individual conferences and can be scheduled on an as needed basis through the
front office or by contacting the teacher.
Communication with the School
Parents may contact teachers and school administrators through school voicemail or by email. Parents can
expect a return call within 24 hours (excluding holidays and weekends). If you do not receive a response back
by the end of the following school day from the teacher, please contact school administration. Imagine Schools
maintain an open door policy. Parents are required to sign in and out at the office when they arrive at the
school. Arrangements should be made directly with the classroom teacher prior to classroom visits. Informal
conferences or conversations may be scheduled with teachers or school leaders throughout the year. Parents are
welcome to contact teachers at any time throughout the school year with questions or concerns. In resolving
disputes that stem from activities in the classroom, parents should contact the teacher to discuss the matter. If
that does not resolve the issue, please request a meeting with school administration.
Solicitation
Solicitation, of or by any student, parent, staff member, or school visitor on school property for any cause except
those authorized by the administration, is strictly prohibited.
School Visitors
To ensure a safe and secure learning environment for your student, all visitors are required to sign in at the
school office, show identification, and wear a visitor’s guest pass. Faculty and staff have been instructed to
immediately escort anyone not having a pass to the Office for identification.
Communication on Safety Issues
If a safety issue arises on the school campus, the administration will determine the best way to provide
information to parents. That might be through a letter sent home with students, a message recorded on the
school’s telephone system, a blast on the Panther app and/or through Facebook. Events that are practiced
throughout the year include fire drills, lockdown drills, and bus evacuation drills. If any of these events actually
occur, the administration would contact parents and guardians via our phone blast system and/or email. The
school will have at least one fire drill per month during school hours. Lockdown drills will be held quarterly.
Specific signals and procedures have been established for all types of disaster drills and safety areas have been
designated. Teachers are equipped with instructions and all drills will be practiced with students on a regular
basis. If a parent is on school grounds during a practice event, the parent is also expected to participate in the
drill. If a parent should arrive during a practice event, they will not be permitted on school grounds until the
drill is complete.
Child Custody Records
In cases where custody/visitation affects the district, the school will follow the most recent court order on file
with the district. It is the responsibility of the custodial parent, or of parents having joint custody, to provide the
district with the most recent court order. We are required by law to follow the most current court documents in
our files.
5Child Abuse Reporting
State law requires school employees to report reasonably suspected cases of neglect, non-accidental injury or
sexual offenses against children to Child Protective Services or local law enforcement agencies. State law from
civil or criminal liability protects people who are required to report reasonably suspected abuse. Each school
site has a child abuse team for processing suspected cases of child abuse. Reports of child abuse are confidential
records.
Law Enforcement/Child Protective Services
School officials are not required to initiate or complete due process procedures prior to notifying law
enforcement officers. If law enforcement officers are notified, parents will be contacted by telephone or
certified letter. Any action taken by law enforcement officers will be separate from disciplinary action taken by
the school district.
Interviews by Child Protective Services workers and law enforcement officers may be conducted at Imagine
Schools. Except under certain circumstances related to child abuse allegations, the school administrator will
make a reasonable effort to notify the student’s parent of the interview.
If a student is arrested or taken into temporary custody on district property during the school day, the school no
longer has jurisdiction over the student. The school will make a reasonable effort to notify the parent when an
arrest is made or a student is taken into temporary custody, unless it is lawfully directed not to make such
contact.
Medicine at School
The office will not administer medicines and prescription drugs unless given permission and instructions by the
parent/guardian of the student. If the student is required to take prescription medicine at school, please provide
written instructions and the medicine in its original container to the office. Any medications not picked up at the
end of the school year will be disposed of.
All medications (except prescribed inhalers and Epi-pens) will be secured in the office and administered by
designated school personnel. Students may not carry any medication, or keep medicine in their vehicle or
backpack, with the exception of cough drops and antacids. Inhalers and/or an Epi-pen can be carried (with a
completed Parent/Physician Request for Medication form). Students may not share medications with other
students.
Parents must notify the school of any medication (over-the-counter or prescribed) to be taken by a student. All
medications supplied from home on a temporary or long term basis must be sent to school in the original
container or it may not be administered by any staff. If it is not in the original container the parent or legal
guardian will need to come to school and administer the medication if absolutely necessary for the health of the
student.
A Parent/Physician Request for Medication form must be completed by the parent and prescribing physician
and kept on file in the office for the duration of treatment. A new form must be completed each school year, if
necessary. All student medications brought to school must be picked up at the end of the school year or they will
be discarded.
Illness and Accidents at School
Parents/guardians will be notified if your student becomes ill enough to be sent home from school, sustains more
than a minor injury, or has an emergency. It is the parent’s responsibility to make arrangements to pick up an ill
or injured child as promptly as possible.
A staff member will administer initial treatments for minor injuries. The student’s emergency contact will be
notified by phone whenever medical treatment is administered to a student. In such cases, it is especially
6crucial that the school has working telephone numbers for students’ parents and alternate contacts in the
event the parent is not available. In the event of an emergency, the student will be transported to the nearest
hospital. The school offers information regarding the purchase of student accident insurance. The school is not
responsible for reimbursement of medical expenses.
Compliance with Required Insurance
For the protection of the student and his/her family, we strongly suggest that some type of accident insurance
cover every student. SCHOOL-TIME, 24-HOUR A DAY, and an accidental DENTAL PLAN, are available
through the school. Accident insurance is intended to be a secondary coverage only.
Media Release Policy
Imagine Prep is frequently approached with requests for interviews and pictures by print and broadcast media
outlets. Imagine Prep reserves the right to make, produce, reproduce, exhibit, distribute, publish, and transmit by
means of live broadcast, web site, videotape, photograph, as well as print student’s name, grade, voice, picture,
likeness, and actions as an individual in connection with school activities.
When information regarding a student performance is made public, it will be presented in such a way as to avoid
the identification of specific individual students. People and groups interested in our program may visit the
school. If for any reason, you do not wish to have your student photographed, videotaped, or otherwise
contacted by the media, please complete the Media Attention Form in the Office.
Breakfast/Lunch
The Panther Cafe is open for students before school for breakfast from 7:30-7:53 and during school for lunch.
Lunch will stop being served five minutes before the end of the lunch period. A variety of sandwiches, salads,
beverages, and other packaged goods are available. Imagine Schools participates in the National School Child
Nutrition Program. Our meal service offers your student a variety of nutritious entrees, low-fat milk, 100
percent fruit juices and fresh fruits and vegetables. School meals provide a portion of the recommended daily
allowance for calories, protein, calcium, iron, vitamin C and vitamin A. They follow the Dietary Guidelines for
Americans, which includes meals that are low in fat. Breakfast and lunch menus are available on the school’s
website.
Free and Reduced Meal Applications are given to each student at the beginning of the school year. Meals may
be purchased by check or cash in the office. Students and parents are responsible for payment of a meal once the
student has touched the meal, regardless of consumption. Students that carry more than a $9.00 balance due on
their meal account will NOT be provided the designated breakfast or lunch until the balance is paid. Students
will be provided an alternate meal until the balance is paid. Parents will be notified of balances due and should
provide payment immediately to ensure their student receives breakfast and/or lunch. Students may be advised
of their current balance daily as to avoid excessive lunch balances. Lunch balances are also available for
viewing daily on PowerSchool.
Students at Imagine Prep should take pride in their clean campus and are urged in every way possible to help
keep the Panther Cafe area clean. Imagine Prep is a closed campus. Students may NOT leave campus during
the school day for any reason including lunch. Students may not order outside food to be delivered at the
school. Parents are permitted to bring students their lunch during the designated lunch times. If alternate
arrangements need to be made, please contact the office.
Admission
Imagine Schools is open to all students, on a space available basis within each grade level. Our schools do not
discriminate based on intellectual or athletic ability, measures of achievement or aptitude, disability, proficiency
7in English or any other basis prohibited by law.
There are no admission requirements for sixth through twelfth grades and no tests of any sort are given to
determine whether admission is granted. Applicants are placed on a wait list in the order that the application
was selected from the lottery. An applicant will be offered a spot only after an opening occurs in the respective
grade and after meeting the eligibility requirements of the school. Once all available slots are filled, applicants
will be placed on a wait list. Students will be admitted from the waitlist as spaces become available in each
grade. Preference is given to siblings of admitted students. Students transferring from an Arizona school will
not be enrolled without an official withdrawal slip from the previous school.
Admission to Imagine Prep is open to all students’ age eleven through twenty-one with documentation that they
have completed the sixth grade for junior high or eighth grade for high school. Please provide documentation of
completion of the previous grade. Students unable to provide documentation shall be referred to the principal’s
office for an interview and consideration.
Enrollment Process
Students who wish to enroll in Imagine Prep may visit the office Monday through Friday, between the hours of
7:30am and 3:20pm to obtain a Student Enrollment Packet. Perspective student applications may be started by
going to www.imagineprep.com. School tours are available with an appointment.
Imagine Prep has the right to refuse admission to any pupil who has been expelled from another educational
institution or is in the process of being expelled from another educational institution.
It is the responsibility of the parent to keep the school informed of their current address, phone number,
and email. Please notify the school immediately with any changes in address, phone number, or email.
Re-enrollment Process
To secure your student’s place at Imagine School for the next school year, you must officially complete the re-
enrollment process. In February, re-enrollment packets will be sent home along with the Spring deadline for re-
enrollment. If there are more applicants than openings, all applicants are subject to a lottery.
Student Records
A student’s education records are located in the student file, which consists of two major areas: (a) permanent
records, such as grade and attendance reports and health records, and (b) discipline records.
Imagine Schools complies with all Federal and State laws concerning student records. Information regarding a
student’s progress will be shared only with parents or guardians, appropriate members of school faculty and
staff, and any professional consultants retained for the purpose of measuring or improving instructional quality.
Withdrawals
Parents requesting to withdraw their student are asked to complete an official withdrawal form, an exit interview
form, and arrange the return of all school books and materials. All accounts must be paid in full before
completion of withdrawal. Imagine Schools has 24 hours to process withdrawals on any and all students.
If you plan to move, let the school know at least three days in advance. The school will prepare transfer
materials to help you get started at a new school. Transfer materials will be ready 24 hours from the date the
school is notified.
8Middle School Retention Policy
Grade retention is the practice of requiring a student to repeat a particular grade. It is recognized that not all
students learn at the same rate, or through the same modality. Therefore, the school is committed to providing
each student with developmentally appropriate curriculum and instruction, which allows the student to progress
toward mastery of a defined set of grade level standards, concepts, skills and outcomes.
There are instances where student retention may be necessary to provide pupil with additional time to master
objectives and competencies required for success in the next higher grade. Teachers and administrators have an
obligation to carefully weigh the possible advantages and negative consequences of retention, and to provide
timely intervention in an effort to prevent retention of students who have the potential to overcome academic
deficits in selected areas without repeating the entire year of study.
If the teacher thinks your student will benefit by staying in his or her current grade, parents will be involved in
meetings with the teacher, the principal and other staff members involved with the student’s education. If
parents choose not to accept the teacher’s decision, parents may request in writing that the Governing Board
review the decision.
Approval of the principal is required in writing for the retention of students. Parents/guardians must approve the
retention and program in writing. The teaching team will develop a curriculum plan for the following school
year.
Arizona Residency Guidelines
Arizona Department of Education
REVISED 8/15/2012
Generally, under Arizona law, only Arizona residents are entitled to a free public education. The Arizona
Department of Education (“Department”) is a designated steward of state education tax dollars and is
responsible for providing state aid to school districts and charter schools for students who reside in Arizona.
Pursuant to A.R.S. § 15-823(J), a school district or charter school may not include non-resident pupils in their
student count and may not obtain state aid for those pupils.
The residency of a student is determined by the residency of the parent or guardian with whom the student lives.
Accordingly, it is the responsibility of the school districts and charter schools that receive state aid to ensure that
their student/parent residency information is accurate and verifiable.
The Department of Education may audit schools to ensure that only Arizona resident students are reported for
state aid. Any school district or charter school that cannot demonstrate the accuracy of any student’s residency
status may be required to repay the state aid received for that student.
Classification of Student
Students in grades 9-12 shall be classified as freshmen, sophomores, juniors, or seniors depending upon the year
they entered 9th grade:
2018-2019 Freshman
2017-2018 Sophomore
92016-2017 Junior
2015-2016 Senior
Student Placement and Class Selection
Upon enrollment in the high school, each student may be asked to take a pre-test in reading and math. The
benchmark assessment and the student’s most recent transcript will be evaluated to determine credits and
courses that are still needed for graduation. Once the transcript and exam are evaluated, the student will be
enrolled in the classes best suited to meet his or her individual needs. Students may request alternative courses
or specialized electives upon meeting eligibility.
NOTICE OF NON-DISCRIMINATION
Non-Discriminatory Policy
Imagine Prep at Superstition complies with applicable Federal civil rights laws and does not discriminate
on the basis of race, color, national origin, age, disability, or sex and provides equal access to the Boy
Scouts and other designated youth groups.
Imagine Prep at Superstition provides assistance and language services to people whose primary language is not
English, such as interpreters and written material in other languages. If you need these services, please contact
Jason Archuleta, Title IX Coordinator.
If you believe that Imagine Prep has failed to provide these services or has discriminated in another way on the
basis of race color, national origin, age, disability, or sex, you can file a grievance with: Jason Archuleta, Title
IX Coordinator, 18052 North Black Canyon Highway, Phoenix, Arizona 85053, telephone number 602.692.5314,
email address Jason.archuleta@imagineschools.com; fax number 602.547.7922. You can file a grievance in
person or by mail, fax, or email. If you need help filing a grievance, Mr. Archuleta is available to assist you.
You can also file a civil rights complaint with the U.S. Department of Education, Office of Civil Rights, by phone
at 303.844.5695, electronically at http://www.ed.gov/about/offices/list/ocr/complaintintro.html., or by mail at:
U.S. Department of Education
Office of Civil Rights
Cesar E. Chavez Memorial Building
1244 Speer Boulevard, Suite 310
Denver, Colorado 80204-3582
10Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age
(eligible students) certain rights with respect to the student’s education records. They are:
1. The right to inspect teacher resumes (located in office – upon request).
2. The right to inspect and review the student’s education records within 45 days of the day the district
receives a request for access. Parents or eligible students should submit to the school administrator a
written request that identifies the record(s) they wish to inspect. The school administrator will make
arrangements for access and notify the parent or eligible student of the time and place where the records
may be inspected.
3. The right to request the amendment of the student’s education records that the parent or eligible student
believes is inaccurate or misleading. Parents or eligible students may ask Imagine Schools to amend a
record that they believe is inaccurate or misleading. They should write to the school administrator,
clearly identifying the part of the record they want changed, and specify why it is inaccurate or
misleading. If Imagine Schools decides not to amend the record as requested by the parent or eligible
student, we will notify the parent or eligible student of the decision and advise them of their right to a
hearing regarding the request for amendment. Additional information regarding the hearing procedures
will be provided to the parent or eligible student when notified of the right to a hearing.
4. The right to consent to disclosure of personally identifiable information contained in the student’s
education records, except to the extent that FERPA authorizes disclosure without consent. One
exception that permits disclosure without consent is disclosure to school officials with legitimate
educational interests. A school official is a person employed by the district as an administrator,
supervisor, instructor or support staff member (including health or medical staff and law enforcement
unit personnel), a person serving on the school board, or a person or company with whom the district
has contracted to perform a special task (such as an attorney, auditor, medical consultant or therapist).
A school official has a legitimate educational interest if the official needs to review an education record
in order to fulfill his or her professional responsibility.
5. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the
district to comply with the requirements of FERPA.
Non-custodial and divorced parents have equal rights relating to student records unless the school has been
provided a court order to the contrary. Certain student education records are considered “directory
information”, including the following: student’s name, mailing address, e-mail address and telephone number;
names of the parents; address and telephone number of the parents, date and place of student’s birth, class
designation (grade level, etc.), extra-curricular participation, weight and height (if a member of an athletic
team), enrollment dates, awards received, and photograph. Directory information may be released to the public
unless the parent or eligible student gives written notice to Imagine Schools that any or all such information
should not be made public without prior consent.
United States Military branches (Army, Air Force, Navy, Marines, and Coast Guard) are allowed to access
public school directory information for military recruitment purposes. Parents or students may deny access to
personal directory information by submitting their request in writing.
Equal Educational and Employment Opportunity
It is the policy of Imagine Schools to maintain a nondiscriminatory learning environment and to ensure that
students are free from discrimination in any district program or activity based on race, color, ethnicity, national
origin, gender, religion or disability. Under certain conditions, discrimination can include harassing conduct by
students or by district employees if, among other things, the harassing conduct is based on the student’s race,
color, ethnicity, national origin, gender, religion or disability and if the conduct creates a hostile learning
11environment under the law. Imagine Schools policy provides detailed procedures on handling complaints of
discrimination. If a student believes he or she has been subject to discrimination by the district, the student
should report the discrimination to the school administrator within 15 working days from the date of the act of
discrimination. Federal Law prohibits employment discrimination based on race, color, national origin, gender,
religion or disability. If you feel that any person has discriminated against your student based on gender, race,
color, ethnicity, national origin, handicap or disability, or if you have questions that cannot be answered at your
school, please contact Dr. Nancy Hall at (602) 547-7961. Any student who knowingly makes false accusation
of discrimination may be subject to disciplinary action.
SEXUAL DISCRIMINATION/HARASSMENT
It is the policy of Imagine Schools to provide and promote an equal educational opportunity for all
students, as well as maintain a safe and respectful learning environment for all students, free from any
form of discrimination and/or harassment based on or motivated by an individual’s sex. The
prohibition against sexual harassment applies whether the harassment is between people of the same
or different sex. The School shall take appropriate and effective actions to enforce this policy.
Prohibited Discrimination
Prohibited discrimination occurs when a student is excluded from participation in, denied the benefits
of, or otherwise subjected to discrimination in any of the School’s services, programs, or activities on
the basis of sex. Such discrimination is a violation of the law and this policy.
Prohibited Harassment
For the purposes of this policy, prohibited harassment of a student consists of verbal or physical
conduct related to an individual’s sex when:
The harassing conduct is sufficiently severe, persistent, or pervasive that it affects a student’s
ability to participate in or benefit from an educational program or activity, or creates an
intimidating, threatening, or abusive educational environment.
The harassing conduct has the purpose of effect of substantially or unreasonably interfering
with a student’s academic performance.
The harassing conduct otherwise affects a student’s learning opportunities.
An unlawful motive for acts of harassment may be evidence from the explicit statement of the
perpetrator or may be inferred from the surrounding circumstances. A hostile environment may exist
even if there are no tangible effects on the student, where the harassment is serious enough to
adversely affect the student’s ability to participate in or benefit from the educational program.
Quid Pro Quo Sexual Harassment: “Quid pro quo” sexual harassment occurs when a School
employee explicitly or implicitly conditions a student’s participation in an education program or
activity, or bases an educational decision on the student’s submission to unwelcome sexual advances,
requests for sexual favors, or other verbal, nonverbal, or physical conduct of a sexual nature, whether
or not the student submits to the conduct.
Hostile Environment Sexual Harassment: “Hostile environment” sexual harassment occurs when
unwelcome sexual advances, requests for sexual favors, or other verbal, nonverbal, or physical
conduct of a sexual nature by another student, a school employee, or a third party are sufficiently
severe, persistent, or pervasive enough to limit the student’s ability to participate in or benefit from
an educational program or activity, or to create a hostile or abusive educational environment. Sexual
harassment includes conduct that is also criminal in nature, such as rape, sexual assault, stalking, or
other similar offenses.
Forms of Harassment: harassing conduct may take many forms, including verbal acts and name
12calling, as well as nonverbal behavior such as graphic verbal and written statements, or conduct that
is physically threatening, harmful, or humiliating.
Examples of Harassment that May Create a Hostile Environment: Examples of conduct that may
create a hostile environment on the basis of gender include, but are not limited to, the following:
Unwelcome verbal harassment of a sexual nature or abuse.
Unwelcome pressure for sexual activity.
Unwelcome, sexually motivated or inappropriate patting, pinching, or other physical contact.
Unwelcome sexual behaviors or words, including demands for sexual favors, accompanied
by implicit or over threats concerning an individual’s educational status.
Unwelcome behavior, verbal or written words or symbols directed at an individual because
of gender.
Demeaning jokes, taunting, slurs, and/or derogatory nicknames, innuendos, or other negative
or derogatory remarks relating to an individual’s gender.
The use of authority to emphasize the sexuality of a student in a manner that prevents or
impairs that student’s full enjoyment of educational benefits, climate, or opportunities.
Physical actions or aggressions or assault upon another, or damage to another’s property.
Graffiti and/or slogans or visual displays such as cartoons or posters depicting sex-based
derogatory sentiments.
Criminal offenses directed at persons because of their sex.
Unwelcome Sexual Conduct: In order to constitute prohibited sexual harassment, the conduct must
be unwelcome. Sexual conduct between a student and an adult employee may never be considered
welcome.
Totality of Circumstances: In determining whether alleged conduct constitutes a violation of this
policy, the School will consider the surrounding circumstances, the nature of the behavior, the
relationships between the parties involved, and the context in which the alleged incidents occurred.
Whether a particular action or incident constitutes a violation of this policy requires a determination
based on all of the facts and surrounding circumstances.
Legitimate, Nonsexual Physical Contact: The prohibition against sexual harassment does not
include legitimate, nonsexual physical contact, such as the use of necessary restraints to avoid
physical harm to persons or property, or conduct such as a teacher’s consoling hug of a young student,
or one student’s demonstration of a sports move requiring contact with another student.
HARASSMENT/DISCRIMINATION
COMPLAINT PROCEDURE
Compliance Officer: Imagine Schools Regional Director shall be the compliance officer for purposes
of Title IX, Title VI, or Americans with Disabilities Act complaints. Any person who feels unlawfully
discriminated against or to have been the victim of unlawful discrimination by an agent or employee
of the District or who knows of such discrimination against another person on the basis of race, color,
religion, sex, age, national origin, sexual orientation, gender identity and expression, should file a
complaint with the Regional Director.
Regional Director
Imagine Schools
1843 W. 16th Ave.
Apache Junction, AZ 85120
Phone: 480-355-0530
Email: Jason.archuleta@imagineschools.com
13If the Regional Director is the one alleged to have unlawfully discriminated, the complaint shall be filed with an
Executive Vice President, whose email addresses can be found at http://visitimagineschools.com/home/contact-
us/. Individuals are encouraged to discuss their complaint with an appropriate site administrator to determine if
the matter can be resolved through informal discussion.
Any person who believes she or he has been subjected to discrimination, harassment, or retaliation by employees,
students, or third parties at Imagine Schools, based on one of the protected categories listed herein, may file a
complaint under this procedure. The School prohibits retaliation against anyone who files a complaint or
cooperates in the investigation of a complaint.
Complaint Procedure: Complaints should be submitted to the Regional Director within thirty (30) calendar days
of the date the person filing the complaint becomes aware, or reasonably should have become aware, of the alleged
discriminatory action.
A complaint should be in writing and contain the name and address of the person filing it (“Complainant”). The
complaint must state the problem or action alleged to be discriminatory and the remedy or relief sought. (Note:
Please refer to the School’s Complaint form, which may be used to file a complaint in conformance with these
procedures). If a complainant is unable to submit their complaint in writing, a verbal complaint may be made by
contacting the Regional Director at the contact information provided herein and scheduling an appointment with
the Director or his/her designee. If a complaint is received by any School employee other than the Regional
Director, it shall be promptly forwarded to the Regional Director.
The Regional Director (or her/his designee) shall conduct an investigation of the complaint. This investigation
may be informal, but it must be thorough, and shall include, as appropriate, a review of documentary evidence
and interviews with relevant witnesses. Interested persons shall have the opportunity to submit evidence relevant
to the complaint, including the opportunity to present witnesses. The Regional Director will maintain the files
and records of the School relating to such complaints.
While an investigation is being conducted, measures shall be taken as are appropriate to ensure the Complainant
is not exposed to alleged discrimination, until a written decision on the complaint is issued. These interim
measures shall be determined by the Regional Director or her/his designee conducting the investigation.
The Regional Director will issue a written decision on the complaint no later than thirty (30) working days after
it is filed, unless extenuating circumstances require an extension of the 30-day timeline. In such a case, the
Regional Director (or her/his designee) will communicate with the Complainant concerning the need for an
extension.
If the decision finds that discrimination occurred, the School will take remedial action, including but not limited
to, as appropriate:
discipline of the perpetrator of the discrimination,
removal of third party visitors to campus,
appropriate interventions for the target of the discrimination to correct the effect of the discrimination
within ten working days of issuance of the decision. The School will also take steps to prevent the
recurrence of the discriminatory action the perpetrator.
The Complainant may appeal the decision of the Regional Director by written submission to the Executive Vice
President within fifteen (15) working days of receiving the Regional Director’s decision. If Complainant is unable
to submit the appeal in writing, a verbal appeal may be made by contacting the Regional Director at the contact
information provided herein and scheduling an appointment with the Regional Director or his/her designee. If an
appeal is received by any School employee other than the Regional Director, it shall be promptly forwarded to the
Regional Director.
14The Executive Vice President (or his/her designee) shall issue a written decision in response to the appeal no later
than thirty (30) working days after its filing.
The School shall maintain confidentiality as required by the Family Educational Rights and Privacy Act (FERPA)
in the course of investigations pursuant to this regulation.
The availability and use of this complaint procedure does not prevent a person from filing a complaint of
discrimination with the U. S. Department of Education, Office for Civil Rights.
The School will make appropriate arrangements to ensure that persons with disabilities are provided
accommodations, if needed, to participate in this complaint process. Such arrangements may include, but are not
limited to, providing interpreters for individuals who are deaf, providing recorded material for individuals who
are blind, providing a scribe for submission of the complaint, or assuring a barrier-free location for the
proceedings. The Regional Director will be responsible for making such arrangements.
HARASSMENT/DISCRIMINATION COMPLAINT FORM
Imagine Schools expects its employees to comply with all nondiscrimination laws. In addition, no discrimination
on any basis is permitted in the programs or activities that the School operates. If you believe that discrimination
has occurred against a student, please complete, sign, and submit this form to your campus’s Principal or the
School’s Regional Director at Jason.archuleta@imagineschools.com. In addition to the use of this form, other
forms of complaints (verbal and written) will be accepted.
Date: _________________________
On behalf of: ___________________________________________________________
Complaint is: ____ Student:__________________________________________
____ Parent:___________________________________________
____Other:____________________________________________
Address: ______________________________________________________________
Street City State Zip
Telephone:____________________________________________________________
Home Work
1. Describe the alleged discrimination in specific terms. Include:
a. The specific incident or activity that is alleged to be discrimination;
b. The individuals involved;
c. Dates, times, and locations involved; and
15d. The protected class or category (race, sex, religion, etc.) that forms the basis of the complaint
(attach additional pages if necessary).
2. Describe any relevant communication that has already occurred to address the issue. Please specify the
types of communication, dates of communication, and names of individuals with whom any
communication has occurred.
3. Please describe how you would like to see this issue resolved.
I certify that this information is correct to the best of my knowledge.
____________________________ _______________________________
Signature of Complainant Printed Name of Complainant
PLEASE RETURN THIS FORM TO YOUR SCHOOL’S PRINCIPAL OR TO IMAGINE SCHOOLS’
REGIONAL DIRECTOR
Protection of Pupil Rights Amendment
The Protection of Pupil Rights Amendment gives parents and eligible students (emancipated minors or students
who are 18 years of age or older) certain rights regarding protected personal information, instructional materials,
physical exams and health screenings. These include the right to:
1. Provide written consent before a student participates in any survey funded by the U.S. Department of
Education that requests protected information: political affiliations; family mental or psychological
problems; sexual behavior or attitudes; illegal, anti-social, self-incriminating or demeaning behavior;
critical appraisals of family members; privileged relationships recognized by law such as with attorneys,
doctors and ministers; family religious practices, affiliations or beliefs; and income, unless required by
law to determine program eligibility.
2. Be notified and choose to opt out of certain activities, surveys and exams including: activities involving
collection, disclosure or use of personal information obtained from students to market, sell or otherwise
16distribute information to others; surveys requesting protected information, regardless of funding; and
any non-emergency, invasive physical exam or screening required for attendance, administered by the
school and not necessary to protect students’ health and safety – except for hearing, vision, or scoliosis
screenings, or any exam or screening permitted or required by state law.
3. Inspect the following material, upon request, before the district administers or uses: surveys and
instructional material involving protected information; documents to collect students’ personal
information for marketing, sales or other distribution purposes; and instructional material in educational
curriculum.
4. Receive notification at the start of each school year, and after substantive changes are made, about the
district’s policy for complying with the Protection of Pupil Rights Amendment.
5. Report any violation of rights by filing a claim with: Family Policy Compliance Office, U.S.
Department of Education, 400 Maryland Ave S.W., Washington, DC 20202-4605.
Confidentiality and Child Find
ANNUAL NOTIFICATION TO PARENTS REGARDING CONFIDENTIALITY OF STUDENT
EDUCATION RECORDS
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of
student education records. FERPA gives parents certain rights with respect to their student's education records.
These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high
school level. Students to whom the rights have transferred are "eligible students." Parents or eligible students
have the right to inspect and review the student's education records maintained by the school within 45 days of a
request made to the school administrator. Schools are not required to provide copies of records unless it is
impossible for parents or eligible students to review the records without copies. Schools may charge a fee for
copies. Parents or eligible students have the right to request in writing that a school correct records that they
believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible
student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the
record, the parent or eligible student has the right to place a statement with the record setting forth his or her
view about the contested information.
Generally, schools must have written permission from the parent or eligible student in order to release any
information from a student's education record. However, FERPA allows schools to disclose those records,
without consent, to the following parties or under the following conditions:
1. School officials with legitimate educational interest
A school official is a person employed or contracted by the school to serve as an administrator, supervisor,
teacher, or support staff member (including health staff, law enforcement personnel, attorney, auditor, or
other similar roles); a person serving on the school board; or a parent or student serving on an official
committee or assisting another school official in performing his or her tasks;
A legitimate educational interest means the review of records is necessary to fulfill a professional
responsibility for the school:
1. Other schools to which a student is seeking to enroll;
2. Specified officials for audit or evaluation purposes;
3. Appropriate parties in connection with financial aid to a student;
4. Organizations conducting certain studies for or on behalf of the school;
5. Accrediting organizations;
6. To comply with a judicial order or lawfully issued subpoena;
177. Appropriate officials in cases of health and safety emergencies; and
8. State and local authorities, within a juvenile justice system, pursuant to specific state law.
Schools may disclose, without consent, "directory" information such as a student's name, address, telephone
number, date and place of birth, honors and awards, sports participation (including height and weight of
athletes) and dates of attendance unless notified by the parents or eligible student that the school is not to
disclose the information without consent.
The Individuals with Disabilities Education Act (IDEA) is a federal law that protects the rights of students
with disabilities. In addition to standard school records, for students with disabilities education records could
include evaluation and testing materials, medical and health information, Individualized Education Programs
and related notices and consents, progress reports, materials related to disciplinary actions, and mediation
agreements. Such information is gathered from a number of sources, including the student's parents and staff of
the school of attendance. Also, with parental permission, information may be gathered from additional pertinent
sources, such as doctors and other health care providers. This information is collected to assure the student is
identified, evaluated, and provided a Free Appropriate Public Education in accordance with state and federal
special education laws. Each agency participating under Part B of IDEA must ensure that at all stages of
gathering, storing, retaining, and disclosing education records to third parties that it complies with the federal
confidentiality laws. In addition, the destruction of any education records of a student with a disability must be
in accordance with IDEA regulatory requirements.
Child Find Information Imagine Prep actively seeks students, grades 6-12 and up to age 21, that may benefit
from special education services. We use this notice as one means of annually informing our district staff, the
public, and all parents/guardians within the district’s boundaries of our responsibility to make a free, appropriate
public education (FAPE) available to all middle and high school age students with disabilities.
In order to provide FAPE:
· Screening for possible disabilities will be completed within 45 calendar days after notification to the
responsible public agency by the parents/guardians of the student, or after any student enrolls in our
school without appropriate records of screening, evaluation, and progress in school. The Child Study
Team (CST) will look at the student’s ability in the areas of academics, vision, hearing, adaptive living,
communication, social/emotional and motor skills.
· For students who have not been involved in special education services previously, this CST may then
suggest modifications and accommodations to be implemented in the general education setting for a
period of time. The CST will reconvene after these pre-referral interventions have been in use to
determine their effectiveness.
· If, after consultation with the parents/guardians, the responsible public agency determines that a full and
individual evaluation is warranted, the public agency will provide required notices to the
parents/guardians within 60 calendar days.
· An initial, comprehensive evaluation of a student being considered for special education will be
completed, at no cost to the parents /guardians, as soon as possible, but time may not exceed 60 calendar
days from receipt of informed written parents/guardians consent.
· In the case of a student who is identified with a special education need, a reevaluation of that need is
conducted every 3 years, or more frequently if requested by the student’s parents/guardians or teacher.
The re-evaluation process need not include formal assessments.
· Some students who are not eligible for special education services may be eligible for support under
18Section 504 of the Rehabilitation Act of 1973. If eligible, District staff and the parents/guardians may
develop a written plan to assist the student.
If you have knowledge of a student, age 11 through 21 years of age - including those attending private schools
and home schools - who may require special education services, please call the school.
Parents Right To Know
The No Child Left Behind (NCLB) Act of 2001 [Section 111 (h) (6)] gives parents the right to request and, in a
timely/understandable format, receive their student’s assessment data and the qualifications for their student’s
classroom teachers. Please contact the principal to review this information.
Transportation
Students are responsible for transportation to and from school.
Imagine Prep will provide transportation in and around the Apache Junction, East Valley, Gold Canyon, San
Tan Valley, and Queen Creek areas. Service will be limited to the seating capacity of the school bus and will
only service specific scheduling options and pickup locations. Students will sign a bus contract with their
driver.
All students who ride the Imagine Prep school bus are required to abide by the following regulations:
· Respect the driver, other passengers, and their property
· Follow all directions
· Sit in assigned seats
· Keep all parts of the body inside the bus at all times
· Speak quietly and keep their hands to themselves - absolutely NO FIGHTING
· Display courtesy to those around them - no profanity, vulgar language, or obscene gestures.
· No eating, chewing gum, or drinking (anything other than water)
· Remain seated until the bus comes to a complete stop
· Exit the bus at their assigned stop ONLY*
· No littering or destruction of the bus
· Personal belongings are the responsibility of the student
· No hats are allowed to be worn inside the bus
· No scooters, bikes, skateboards or other similar objects will be permitted on the bus
· The use of any illegal substances or presence of paraphernalia will result in immediate disciplinary
action.
*In the case of an emergency parent must notify the office immediately to arrange an alternative stop. Parents
must provide the office 24 hour notice for a student to be dropped off at a stop other than their designated stop.
Minor Infractions will be handled as follows:
1st Offense: Verbal Warning
2nd Offense: 1 Day Bus Suspension
3rd Offense: 1 Week Bus Suspension
4th Offense: Permanently Removed from Bus Privileges
**Major Infractions could lead to immediate and permanent removal from bus privileges.
All Imagine Prep rules apply to the bus. Failure to follow rules or the regulations outlined above may
result in loss of privilege to utilize the Imagine Prep transportation system.
19Student Parking Policy
Driving on the campus of Imagine Prep is a privilege to all students. Students must follow basic rules to drive
on campus. All students wanting to park on campus must come to the office with the following documentation
to receive a free parking permit: valid driver’s license, current vehicle registration, and current proof of
insurance. Parking permits must be visible in the front window of any vehicle parked on campus. If a car does
not have the proper permit, it can be towed at the owner’s expense. All vehicles are to maintain a 5 mph
speed limit and not play music at high volume while on campus. All vehicles must always follow safe driving
habits. Students may lose their parking privileges at Imagine Prep if a violation of the expectations outlined
occurs. Discretion to take away this privilege will be left to school administration. Vehicles on campus are
subject to search if any suspicious activity occurs.
Explanation of Schedule and Attendance Policy
Explanation of the Schedule
Imagine Prep operates on a semester basis. Core and elective courses are scheduled for two semesters. Each
semester consists of approximately 90 class days. Arizona law requires that a student attend 90% of the time to
receive credit. Therefore, if a student accumulates more than eight absences during the semester, no
credit will be issued. Students are not permitted into the academic building or the cafe before 7:30 am,
unless accompanied by a staff member. If a student is caught in either building before 7:30 am they are
subject to disciplinary action from administration.
Daily Class Schedule
High School Daily Class Schedule: Middle School Daily Class Schedule (7-8):
Period 1 8:00am-9:00am Period 1 8:00am-9:00am
Period 2 9:03am-10:03am Period 2 9:03am-10:03am
Period 3 10:06am-11:06am Period 3 10:06am-11:06am
Period 4A 11:09am-12:09pm Period 4 11:09am-12:09pm
1st Lunch 11:09am-11:39am Period 5 12:12pm-1:12pm
Period 4B 11:42pm-12:42pm Lunch 1:15pm-1:45pm
2nd Lunch 12:12pm-12:42pm Period 6 1:48pm-2:48pm
5th Period 12:45pm-1:45pm
6th Period 1:48pm-2:48pm
6th Grade Daily Schedule:
Core Instruction 8:00am-10:45pm
Recess 10:45am-11:00am
Core Instruction 11:00am-12:12pm
PE MTTHF 12:12pm-12:45pm
Lunch 12:45pm-1:15pm
Core Instruction 1:15am-2:48pm
Robotics Fri (in class)
Early Release Class Schedule (Every Wednesday)
Students will be released at 1:33 p.m. on Wednesdays in order for teachers to pursue professional development
opportunities. Lunch and transportation to and from school are provided on early release Wednesdays.
High School Early Release Class Schedule: Middle School Early Release Class Schedule (7-8):
Period 1 8:00am-8:45am Period 1 8:00am-8:45am
Period 2 8:48am-9:33am Period 2 8:48am-9:33am
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