HIMACHAL ROAD TRANSPORT CORPORATION, SHIMLA-171003.
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HIMACHAL ROAD TRANSPORT CORPORATION, SHIMLA-171003. THROUGH E-TENDERING SYSTEM TENDER FOR THE SUPPLY OF HMV/LMV Simulator with Motion Platform. FOR THE YEAR 2017-2018. SCHEDULE NO. 67 INVITATION FOR BIDS IMPORTANT DATES OF TENDER Last Date for Request: 23.01.2018 Time : 02.00 PM 1
HIMACHAL ROAD TRANSPORT CORPORATION, SHIMLA-171003. EPABX Nos. 0177-2658031-32, EXTN. 42 FAX-2802717,2656586 DM (Tech.). 2654670 E. Mail:soworksho@gmail.com Website: http://www.hrtchp.com No.HO:SO (W) 02 (HMV/LMV Simulator)/2017-18 INVITATION FOR BIDS (Only through E-Tendering) SCOPE OF WORK: SUPPLY OF SIMULATOR HMV AND LMV FOR THE YEAR FOR THE YEAR 2017-2018 1. INTRODUCTION: Tender notice published in The Amer Ujala and Giriraj News paper in Hindi Edition dated 01.01.2018 and which is also available on HRTC website: https://hptenders.gov.inorhttp://www.hrtc.gov.in.Sealed tenders are hereby invited by the undersigned to Himachal Road Transport Corporation from the reputed manufacturers/dealers, whose annual turnover of last three years is more than 50.00Lacs per year from the sale of HMV/LMV Motion Type Simulator, are eligible to participate. Turnover should be duly supported by the Audited Statement of Accounts. The Tender Document may be read in conjunction with the Tender Notice published on dated 01.01.2018and in case of any seeming conflict between the two, this Tender Document shall prevail. Important Dates of Tender:- 1. Tender Publishing Date: 01.01.2018 Document Download/Sale Start Date:(along 2. 01.01.2018 from 11:00 PM with DD towards cost of tender forms) 3. Seek Clarification Start Date 01.01.2018 from 02:00 PM 4. Seek Clarification End Date 23.01.2018 up to 02:00 PM 5. Bid Submission Start Date 01.01.2018 from 02:00 PM Bid Submission Closing Date ( Last Date to 6 23.01.2018 up to 03:00 PM submit e-bid): 7. Technical Bid Opening Date (Annexure-A) 23.01.2018 at 03:00 PM. Earnest Money and Sample should reach in Rs.500000/-in the shape of 8 this office on or before 23.01.2018 at Bank Draft 03:00 PM positively, 9 Rs.5,000/- Cost of Tender Forms:(Non refundable) In the shape of Bank Draft Financial Bid (Annexure-C) to be opened on 10 (Annexure-B will be opened only of Will be intimated later on technically qualified bidders.) Annexure _”A” 2
DETAIL OF ITEMS REQUIRED AT FOLLOWING LOCATION S.N. Description Mandi Kullu Taradevi Bilaspur Jassur Total 1 Heavy Motor Vehicle 1 1 1 1 0 4 (Motion Type) Simulator with installation 2 Light Motor Vehicle 0 0 0 0 1 1 (Motion Type) Simulator with Installation TERMS & CONDITIONS 1. PRE-QUALIFICATION CRITERIA: a) All ASRTU RC/TRC, DGS&D Rate Contract holder firm(s)/ other reputed manufacturers/dealers are eligible to participate, whose minimum Annual Average Turnover is Rs.50.00 Lakh in each year for the last three years i.e. 2014-2015, 2015-2016 & 2016-2017 from the sale, duly supported by the Audited Statement of Accounts i.e., Manufacturing / Trading, Profit & Loss Account, Balance Sheets for all the three years. b) Income Tax/Sales Tax/GST clearance certificate shall be furnished with the Technical Bid. c) Turnover during the last three year based on Annual Accounts of the company, should be furnished duly attested by the C.A. d) Bidding firm should preferably be OEM & ISO certified with prior experience of having supplied at least 10 Motion Type Driving Simulators to Govt / Semi-Govt organizations in India. Supporting documents in proof along with previous supply order copies of STU’s to be enclosed. e) Prequalification of tender shall be judged with regard to each bid answer of Technical bid which is mandatory. In case firm fails to fill Technical Bid with supporting document the tender may be disqualified. General Terms & Conditions of e-tender:- Terms and General Conditions for the e-tender notice for supply of the items, mentioned in the bill of quantity to HRTC Shimla as follows:- a) E-Tenders are invited for supply of items mentioned as specified in bill of quantity as per specification mentioned there in, from the manufacturer of their authorized distributor. b) The e-tenderers are required to specify the differential cash discount as under payment terms mentioned in the financial bid. 3
c) In case the tender is accepted, tenderer will have to deposit a Bank Guarantee should be deposited as follow: a)For Simulator & CMC Period:- In case the tender is accepted, tenderer will have to deposit a 5% security of the combined order value and maintenance charges in the form of Bank Guarantee in prescribed format validity of which will be one year more than the last date of expiry of maintenance contract. d.) Each tenderer has to submit Technical Bid and financial bid separately as per the tender guideline given on e-portal and condition given by HRTC. Financial bid consists of only annexure annexure “C” and bill of quantity whereas quantity technical bid consists annexure A&C and all other document required in tender form. Technical bid shall be opened first. Subsequent to satisfactory approval, financial bid of only those who qualify in first round will be opened. e) If any tenderer withdraws his tender before expiry of the period referred to in para above, HRTC may agree to allow such withdrawal, but in such a case Earnest Money deposited by the tenderers may forfeited. In case of refusal to such withdrawal and acceptance of tender, still if the tenderer fails to perform his part of the contract, not only the earnest money deposited by the tenderer shall be liable to be forfeited but shall invite other consequences of breach of contract. f) Tenderer must give detailed description, make and origin of the manufacturer of various items tendered, Tenderer shall be bound by guarantee of quantity and quality of supplies as specified in the tender and thereafter by the HRTC. g) All items supplies will be subject to an inspection before being accepted by the consignee. h) All disputes and differences arising out of the contract shall be referred to the sole/ independent Arbitrator to be appointed by the Managing Director of HRTC, whose decision shall be final and binding on both the parties. Thus submission shall be deemed to be submission to arbitration within the meaning of Indian Arbitration and consolation Act.1996 and statutory modification thereof. All matters are subject to court at Shimla jurisdiction only. i) Any other condition as per Bill of Quantity and additional terms and conditions form enclosed shall also be treated as condition of tender. j) Any tender that does not contain all the information required accordingly to the conditions stated above or deviated from the above conditions on his own shall be liable for rejection. k) In case where there is reduction in the cost of raw material, benefit for the same will be passed on to the HRTC. The raw material price reduction will be established vis-a vis ASRTU price reduction with basic rate of ASRTU rate contract prevailing on the day of opening of tender as the reference rate. l) If bidder is on rate contract with ASRTU and if the rates quoted in the tender are higher that ASRTU rate, ASRTU rates shall prevailing such cases. If ASRTU allows price increase during the tendency of rate contract, same shall be passed on to the firm (after due consideration of comparative rate evaluation) subject to maximum limit of rate quoted in original tender to HRTC. 4
2. Additional Terms &Conditions:- a) Complete Specification of each item giving details should be mentioned while quoting. b) Tender should confirm/grantee that the rates quoted are lowest for respective quantity and that there are no other lower rates or discount etc. (Excluding statutory duties) quoted to other PSU/STU’s or Govt. Dept./Undertaking. In case of such failure the difference shall be recovered from the ordered firm/renderer, after the lower rate quoted in other STU’s is known from the date of quotation. c) The supply must be strictly done as per delivery schedule to respective consignee. d) Each document enclosed with the tender shall be self attested by the tenderer. The tenderer shall produce a Notary affidavit regarding the authenticity of documents. e) Each tender from whether purchased or downloaded should be dully filled, signed & stamped ny the tenderer on each page of the tender. f) Conditional technical of financial bid shall lead to rejection of tender. g)Penalty for comprehensive maintenance charges: Rs. 4000.00 per day after 72 hrs. Of brake down being notified to the party in case of motion Simulator. Delivery, Installation and commissioning period:-within 90 days from the date of purchase order. h) Original Cabin in case of HMV Simulator should be Tata/Leyland Model and incase of LMV should be compatible to Car/Jeep. i) Acceptance of credit is must. (30 days-default). The firm can offer differential cash discount also. j) As per requirement of Tender uploading/submitting of(Affidavit) is must. m) The tenderer are requested to indicate the minimum lead time required for delivery, from the date of purchase order. Signature of the Tenderer Signature of Issuing Officer With Stamp with Stamp. 3. EVALUATION CRITERIA: The Financial Bids will be opened only of those firms, who are technically qualified on the basis of specified parameters specified in the tender documents. The Tender document will be considered only after receipt of tender document cost Rs.5,000/- (Non-Re-fundable)by Demand Draft in the name of FA & CAO, HRTC, Shimla-171003. The Bank Draft in respect of Earnest Money be sent to the Managing Director, HRTC, Head Office, Old Bus Stand Complex, Room No. 22, Shimla-171003. (HP). 5
4 The bidders/contractors shall attach all the scanned copies of the documents pertaining to the technical bid criteria indicated in Annexure-B, which should reach in this office on or before 23.01.2018 up to 03:00 PM, failing which such tenderer(s) is/are liable for disqualification. 5 For tendering process tenderer shall obtain the user ID and password/Digital Signature Certificate for participating in e-tendering system through website: https://hptenders.gov.inOR www.hrtc.gov.in. The contact persons for the purpose are Mr. Saurabh/Mr. Prithvi Raj Negi, National Informatics Center, HP State Center, 6th Floor, Armsdale Building, H.P. Secretariat, Shilma-171002 (Phone No.0177-2880304). 6 The Managing Director, HRTC, Shimla reserves the right to accept or reject any or all the tenders without assigning any reasons thereon. 7 HRTC reserves the right of any information/documents furnished by the bidder, if the circumstances warrant verification will be made in the interest of the Corporation. The tenderer should produce the original documents of Technical Bids (Annexure-B), if required at the time of opening for verification. 8. SUBMISSION OF TENDER DOCUMENTS i. The Tender shall be submitted through e-Tender Mode only. The procedure shall be followed as described under “Procedure for e-Tender”.The whole process will be through e-tendering system i.e. downloading and uploading of files etc; by using Digital Signature Certificate only. ii. The Tenders are invited under two cover system i.e., Pre-qualification (Technical) and Commercial offer separately. As the tender is having two stages in e-Tender mode. The following documents are available in the Tender. iii Annexure-A: Pre-Qualification form (to be filled and uploaded in the same file). iv. Annexure-C: Commercial Offer/Price Bid (to be filled and uploaded in the same file) as per annexure “C”. v. Turnover during the last three years based on Annual Accounts of the company should be furnished with Pre-qualification offer. 9. Submission of Pre-qualification Offer through e-Tender only. i. In the first cover Technical Bid/Pre-qualification details as specified in the Annexure-A, and Annexure “B” should be filled and the same should be uploaded to Website. ii. The necessary pre-qualification documents i.e. the Audited Statement of Accounts, shall be scanned and attached as pdf image file along-with 6
Annexure-A pre-qualification offer in electronic mode (scanned) in proof of sales turnover for all the years, as prescribed in the Pre-qualification Criteria. The Pr-qualification offer without attachment of scanned image of Audited Statement of Account will be disqualified. iii. In case the Audited Statement of the Company is in the form of Published Annual report, which runs into pages, the pages of only Manufacturing/Trading and Profit and Loss Accounts and Balance Sheets shall be scanned and attached. The Tenderer(s) should ensure that all the relevant pages of Statement of Accounts are attested by the Authorized Signatory of the firm and Chartered Accountant. 10. Submission of Commercial Offer through e-Tender only. i. In the second cover BOQ/Commercial/Price Bid details as specified in the Annexure-C should be filled and the same should be uploaded to Website, with the same file name as pdf image. 11. Submission of Tender: i. The bidders/contractors shall attach all the scanned copies of the documents pertaining to the technical bid criteria indicated above in Annexure-A, which should reach in this office on or 23.01.2018 up to 03.00PM failing which such tenderers are liable for disqualification. The hard copies of these documents may be submitted if required. Non-submission of Pre-qualification documents in original on the date and time as stated above will lead to disqualification of the firm. ii. Any variation noticed in the Original Pre-qualification documents compared to documents submitted through e-Tender mode will lead to disqualification of the firm. The Corporation reserves the right to black list such firms apart from initiating other legal action. iii. The Commercial offer shall not be submitted in hard copy. Only offer submitted through e-Tender mode will be considered for evaluation. iii. The Tender Inviting Authority reserve the rights to extend the last date of receipt of the Tender with due notification on the websites: https://hptenders.gov.in or http://www.hrtc.gov.inand to all the Tenderers to whom the Tender documents are sold. iv. MANDATORY QUALIFICATION OF TECHNICAL BID FOR TENDERER (Pre qualification questionnaire condition to be filled by the firm) ( It is mandatory to fill YES/NO in all conditions given below) Annexure-“B” 1. Whether the firm is manufacturer/authorized distributor of manufacturer/valid rate contract holder or has supplied earlier to any vehicle manufacturer/STU,s/Govt. Dept/PSU,s ( Enclose the proof).Those who will not submit the documentary evidence as required shall not be considered for the purpose of placing the order by HRTC 2 Whether the firm is ready to make the supply at the locations 7
identified by the HRTC 3 Whether the firm is ready to make the supply on credit basis to HRTC 4 Whether the firm should be ready to take back the supplied item, if it is rejected by inspection committee. 5 Whether the firm is ready to deposit the Bank Guarantee as per the terms given in the tender 6 Whether the firm is ready to submit the EMD with the tender. Demand draft of Tender Fees & EMD should reach the office of the Managing Director, HRTC Shimla before the expiry of tender submission limit. 7 Whether the firm is ready to give the firmness of the rate for Quantity mentioned in bill of quantity. 8 The firm has supplied the quoted items earlier to any vehicle manufacturer/Govt. Organization/PSU,s/STU,s in previous years 9 Whether the firm has capacity to supply item wise full quantity as mentioned in b ill of quantity 10 Whether the firm is ready to provide on spot training to the drivers and technical staff of HRTC 11 Those tenderer who qualify technically should agree to give demonstration of their product at their works or at any other place after mutual agreement Note:- Acceptance of all above conditions mentioned is mandatory for consideration for qualifying in Technical Bid. Required proof must be enclosed. SIGNATURE OF TENDERER Name & Designation (with stamp) Address Date 12. OPENING OF TENDERS: i. The Tenders will be opened on the due date and time at HRTC, HEAD OFFICE, SHIMLA-171003. ii. The Tenderers or their representatives should be present on the date, time and place of opening of the Tender if willing, when the rates, terms and conditions offered by the Tenderers will be read out in their presence. iii. The BOQ/Financial Bids/Commercial Bids of only those Tenderers will be considered for evaluation, who fulfill the Pre-qualification Criteria. iv. Further, the Pre-qualification Offers and Commercial Offers of all the tenderers are available for free view in the Website to all the tenderers from the date and time of its opening. 8
13. PRICES: i. The Prices should be quoted F.O.R. destination basis to various destinations in Himachal Pradesh and should include the cost of Packing, Forwarding and Freight Charges, Insurance, otherwise offer is liable to be rejected. ii. The Taxes and levies are applicable in full. No “C” or “D” declaration Form will be issued towards concessional rate of Taxes/levies. The firm should fill all the columns of the financial offer and Breakup of the Basic Price, Statutory levies and Incidental Charges shall be given as per the Billing Structure. The rate of statutory levies and incidental charges shall be mentioned in %age or in Rupees as applicable and the end rates shall be worked out. Words, such as "Inclusive", "Exempted", "Excluded”, As Applicable", “Extra Applicable"etc; shall not be used. In case the details of statutory levies and incidental charges not furnished, such offers will be evaluated on the basis of end rates offered and any increase in the statutory levies in future will not be admitted. 14. PAYMENT: i. 100% payment will be made after 30days from the date of successful installation and acceptance of the product at our end. 15. DELIVERY: i. The successful Tenderer has to supply the ordered quantity of materials as per given delivery schedule of Purchase Order within 90 days or as per the revised delivery schedule if any, furnished by the consignee. ii. The Tenderers should indicate the minimum lead-time required for delivery from the date of Purchase Order. 16. VALIDITY: i. Initially, the Offer will be valid for One Year from the date of finalization of tender. No increase in the rates decided on any account will be entertained. The validity of date shall be deemed to have been extended till the date of finalization of next tenders. ii. The Tender Inviting Authority may seek extension of the initial validity of offer by writing, in case of delay in acceptance of the tenders. 17. E.M.D: a. The earnest money deposited by the unsuccessful bidder(s) will be returned immediately after finalization of tenders, whereas, the earnest money of successful tender(s) will also be refunded on receipt of performance security amount. b. The earnest money amounting toRs.500000/-(Rupees Five Lakh,s) only in the shape of Bank Draft drawn on any Nationalized Bank payable in favour of the Financial Adviser and Chief Accounts Officer, HRTC, Shimla-3, should be enclosed with the technical bid of the tender in a separate cover. Any tender without earnest money will be rejected. On acceptance of 9
tender, the firm will be liable to deposit the Performance Security @ 5% of combined order value in the shape of Bank Draft payable in favour of the Financial Adviser and Chief Accounts Officer, HRTC, Shimla- 3immediately. c. The Financial Bid (Envelop-C) of only those bidders will be opened, who deposit earnest money and are found technically qualified. d. Earnest Money may be forfeited if:- i. A bidder fails to deposit the Performance Security amount within 7 days from the date of LOA. ii) A bidder violates the conditions of this Tender Document or withdraws his bid during the period of its validity or does anything that may prove prejudicial to this tender. 18. SECURITY DEPOSIT: i. In case the tender is accepted, tenderer will have to deposit a 5% security of the combined order value and maintenance charges in the form of Bank Guarantee. The security amount will be refunded after one year after the completion of successful contract or after settlement of all claims if any. ii. The purchase order will be placed only on receipt of the Performance Security. iii. The Security Deposit is liable to be forfeited either in full or in part, if the Tenderer to whom the purchase order is placed, fails to complete the supplies as per the terms and conditions of the purchase orders or in case of non settlement of claims. iv. The Earnest Money/Security Deposit does not carry any interest. 19. RISK PURCHASE / PENALTY CLAUSE: i. If supplies are not made as per prescribed delivery schedule of purchase order or the revised delivery schedule intimated by the consignee if any, the consignee will purchase such requirements from any available source and this extra expenditure incurred thereof will be recovered from the supplier's bills/invoices due for payment or from the Security Deposit. ii. The product should meet the specific requirements/specifications as prescribed in the Tender. If the supplies do not conform to the specifications and if the supplies are not made as per delivery schedule, the HRTC reserves the right to Black list the firm. iii. In case of forced majeure condition, like strike, riots, natural calamity etc. and if the Corporation is satisfied that the delay is beyond the control of the supplier, the delay may be condoned and the penalty waived off by the Managing Director, HRTC. 10
iv. All the disputes will be subject to the jurisdiction of the Hon’ble Court at Shimla. v. Payment for damaged/rejected material will not be made. vi. The entire responsibility of rejected/short supply detected at any stage will be of the supplier. In such cases the cost of the material will be recovered from the pending bill for payment or the Security amount as the case may be. vii. The decision of the Tender Committee regarding acceptance or otherwise of a technical bid shall be final and shall not be called upon to question under any circumstances. viii. Clarification, if any, must be sought timely. ix. The bank charges and other incidental charges if any will be borne by the supplier. x. In the case of goods received short on inspection, the supplier will make the loss good. xi. The Managing Director, HRTC, reserves the right of negotiations of rates with the tenderer in such cases only where deemed necessary. xii. Tender should be accompanied with the following declaration regarding acceptance of terms & conditions contained in the tender documents. xiii. Price Fall Clause: The offer of rates by the tenderer will be subject to the Price Fall Clause i.e., if an item is offered at a lower rate by the tenderer to any other State/place in India, he shall not charge higher rate for the item offered in the tenders. In the event of higher rates offered by such tenderers, the rates so offered by such party can be rejected at any stage besides taking action such as blacklisting or debarring the tenderer for future participation in tenders. xiv. Brand/Make and Specifications of items/products offered for supply may be indicated in the offer. xv. The preference will be given to those firms, who are in a position to execute the supply of required materials from the depots/dumps located in the Himachal Pradesh provided, the rates are cheaper and the quality of the materials are as per the specified specifications and our requirements. 20. Liquidated Damages:- If the contractor fails to deliver the stores or any installment thereof within the period fixed for such delivery or at any time repudiates the contract before the expiry of such period, the Undertaking may without prejudice to the other rights of the purchaser to recover damages for breach of the 11
contract, recover from the contractor as agreed liquidate damages and not by way of penalty a sum equivalent to 2% of the price of any stores which the supplier has failed to deliver within the period fixed for the delivery in the schedule for each month or part of a month during which the delivery of such store may be in arrears, where delivery thereof is accepted after expiry of the aforesaid period subject to the conditions that the damages to be calculated shall be limited to 10% of the value of delayed supplies. Supply may also be rejected because of late supply or non supply within validity period. Those items which have been supplied in time but subsequently rejected by the respective consignee consignee during inspection will be treated as rejected supplies. The period of delay shall be reckoned from the date of receipt of material by consignee as per specification. 21. WARANTEE: i. Supplier should provide comprehensive system warranty for the period of 5 years and no conditional warrantee shall be entertained. ii. The Product supplied should be free from manufacturing defects and free replacement should be given in case of rejections due to manufacturing defects and failure in performance due to manufacturing defects during the period of Warrantee. iii. Minimum life cycle of system should be 10 years and supplier should have AMC facility post expiry of warrantee period. 22. GENERAL i. The quantity indicated in the Annexure-A is approximate requirement. However, the actual quantity may vary as per the requirements at the time of releasing the purchase order. Accordingly supplies are to be effected. ii. The Tender Accepting Authority at any time before passing an order of acceptance may reject all the tenders on the ground of changes in the scope of procurement, failure of anticipated financial sources, accidents, calamities, or any other grounds, which would render the procurement un-necessary or impossible. iii. The suppliers shall undertake to abide by all the terms and conditions of the tender. iv. In the matter of any disputes, the decision of the Managing Director of HRTC is binding on all the tenderers. 23. WORK INSPECTION The HRTC reserve the right to conduct Factory Inspection of the tenderers at any time to ensure that the firm is having required infrastructure facility to execute the orders and disqualify the firm, if found the tenderer is not having required infrastructure facility. 24. DECLARATION: 12
i. The tenderer should declare that the rates quoted by them in the tender is lowest and they have not quoted/supplied the materials to any other STU’S/ Organizations during the preceding one year at less than the rates offered by them in the subject tender. If the firm has supplied the materials to any other customers during the preceding one year at less than the rates offered by them in the subject tender, the firm shall furnish the details such as: Name of the STUs/Organizations to whom the supplies were made. Rates offered to them The reasons for variation Quality offered/ supplied iv. The Declaration shall be scanned and attached as JPEG/GIF Image file along with Annexure-C ‘Commercial Offer’ in electronic mode (scanned). The original document shall be submitted along with the Prequalification Original Documents. 25. Service Notice: Any notice required to be given under any of the foregoing Clause shall be deemed to have been given and served if sent to the supplier by registered Post/Speed Post notified by the supplier. 26. If the lower rates offered in fresh tender in comparisons to the previous tender the lower rates shall be applicable for the balance qty/supply from the date of New Tender technical Bid Opening. 27. SPECIFICATION: Technical specifications of HMV & LMV (Motion Type) Driving Simulators required to be supplied are listed hereunder in Annexure – I & Annexure – II respt. 13
Technical specification of HMV Simulators HMV SIMULATOR-FEATURES: (Dynamic Version) With 1:1 Configuration (ANNEXURE – I) HMV DRIVING SIMULATOR – MOTION TYPE Sr.No. Features Description a Driver Driver station to be built up on TATA / ASHOK LEYLAND make Station OEM cabin with actual interiors & mounted with following Cabin controls those shall be fully activated & simulated. Adjustable driver seat, Seat belt, steering wheel, Gear shifting lever with six speed gear box, Accelerator, Break & Clutch pedals Hand brake, Dashboard & Instrument panel etc. Instrument cluster panel having OEM gauges / display meters shall be physically / graphically represented through software on front visual display screen Provision for side view mirror operations on small LCDs mounted on both sides of cabin through software. b Instructor Simulator provided with instructor operating station (IOS) in Station 1 :1 configuration shall be capable of performing / control following functions. a. IOS allows the instructor to configure / supervise the training session of learners, monitor / control and obtain print output of trainee’s report at the end. b. IOS also allow trainees database management by instructor. c. Allows administration of trainee’s personal data (Add/modify/delete trainee’s profile). Instructor can configure the scenarios in following manner. i. Selection of terrains ii. Selection of daylight conditions iii. Selection of weather conditions iv. Selection of traffic density v. System caliberation & diagnostics of controls a. Accelerator b. Brake c. Clutch d. Steering e. Handbrake f. Gears g. Indicators h. Low beam / High beam 14
i. Hazard switch j. Wipers d. Printouts of assessment reports in order to establish the improvement areas of trainees. e. Provision for random interjection of objects / situations in increasing order of difficulties from IOS. f. Possibility to display the training software in a classroom in order to prepare the training sessions. c Visual Three projectors based customized visual projection created on Projection three large screens (8’x6’ each) providing realistic picture and 180 degree field of view with following parameters. Depth Magnification 3D d Processing High end computer based processing Type e Electric 400 to 440 volts; three phase power supply for dynamic (6 DOF) Supply version. COMPUTER HARDWARE Sr. Features Description Separate computers for Driver Station & Instructor station having minimum performance / configuration parameters as given below. S.N. Key Computer – Computer – Parameters CGI / Motion Instructor Station Computer Platform g (Min (Min configurations Hardware configurations criteria) criteria) 1 Mother DZ68DB DZ68DB board 2 Processor Intel i7 Intel i7 3 VGA GE Force 9800 GE Force 9800 15
4 Sound card On board On board 5 Memory Minimum 8 GB Minimum 8 GB DDR3 DDR3 6 HDD Minimum 500 Minimum 500 GB GB 7 CD / DVD 52 X CD / DVD ------------------------- Writer Writer 8 Serial Card 02:01 ------------------------- 9 SMPS 750 Watts 750 Watts 10 Key Board USB USB 11 Mouse USB USB Simulator should be following controls fully activated & simulated. Steering wheel Gears Clutch Activated Accelerator h Control Brake Handbrake Windshield wiper Lighting combination switch Following OEM controls of instrument panel should be physically activated & simulated. Speedometer L / R turn indicator Hand brake indicator Head light indicator High beam indicator Hazard switch Instrument i Temperature indicator Cluster Parking brake indicator Seatbelt indicator Odometer Note:- The instrument cluster/dashboard panel mounted in actual/mock cabin having OEM gauges/meters/control functions, as mentioned above, should be physically activated & simulated. 1. Visulization of graphics through projectors one/two/three Immersive large screens arranged in curvature to provide 180 degree audio-visual field view. Display system placed at appropriate distance system j & hight for better simulation of the optical field of the driver. 2. Sound System High quality stereophonic sound system that reproduces 16
the vehicle & environment sounds such as a. Starting ignition sound b. Vehicle engine sound in proportion to gear ratio c. Surrounding traffic noise d. Horn e. Rain drops f. Wind shield wiper g. Indicator's ticking sound h. Vehicle crash sound i. Acceleration/ Retardation sound j. Car malfunction Force Simulator to be equipped with a motorized steering to give same k feedback feeling on turning as observed in actual vehicle. steering I.3D high definition graphical database II.Road network comprising of following terrains a. Maneuvering area b. City & suburbs: intersections, traffic lights & stop signs. c. Residential suburb: Built with different priorities such as stop, give way, priority from right etc. d. Country road e. Hill road Visual f. Cross road Environment/ g. Jungle road l Simulated h. Deserts trrain Road i. Simulated vehicle density Network j. Possibility to simulate dangerous situations like i. slippery road surface ii. low visibility iii. sudden pedestrian or animal movements in front of vehicle iv. unexpected behavior of surrounding vehicles v. brake failures etc. Note ;- Simulated road network must replicate Indian Road conditions and Traffic rules as per Central Motor Vehicle Act. Instrcutor should be able to configure / manage the drivng scenarios based on individual training & evaluation needs by random selection of following parameters. Random a. Nature of terrain / surrounding environment m Scenario b. Traffic density Selection c. Adverse weather conditions d. Time of Day e. Hazards induction f. Assessment 17
The instructor should be able to inject random hazards in the training scenario in real time. Hazards of the following nature will be present : a. Car – Emergence of a car suddenly b. Bike – Emergence of a bike suddenly c. Man – Pedestrian crossing the road suddenly d. Dog – Dog crossing the road suddenly e. Trees – Tree falling in front of vehicle suddenly The instructor should be able to inject faults to the vehicle to Instructor see how the driver handles situations. Faults of the following n Induced nature will be present : Features a. Oil Pressure Low b. Battery Not Charging c. Fuel Tank Empty d. Engine Temperature High e. Brake Fail f. Left Front Tyre Burst g. Right Front Tyre Burst h. Left Rear Tyre Burst i. Right Rear Tyre Burst j. Headlight Failure Simulator evaluates the driver throughout the training, assessment & clinical test modules. The Evaluation criteria Performance are as per MVA and RRR standards in India. Evaluation & o A printed report should be generated at the end of each report session. The system shall also produce and prints a Generation consolidated report of the drivers’ entire training period. Module - Basic This module should cover training chapters for beginners Driving on following areas of skill explanation. Each chapter involves detailed training lessons & practice sessions helping learner to acquire basic driving skills. Some of the chapters on progressive learning are as follows: a) Learning vehicle pre-checks p b) Starting off c) Learning steering controls d) Learning gear changing e) Learning to manoeuvre at slow speed f) Learning precision on acceleration, braking & stopping. Module - This is a stage further to the progressive curriculum for Advanced beginners. Curriculum under this section should q Driving overtraining lessons on the following aspects of driving training: a) Training lessons on checking your blind spot in 18
different conditions. b) Training lessons on merging from a parking space. c) Training lessons on getting into an acceleration lane. d) Training lessons on leaving the road into parking. e) Training lessons on exiting the road using an exit ramp. f) Training lessons on moving through intersections, changing directions and stopping yielding right of way. g) Training lessons on crossing the intersections, traffic lights &multiple lanes in following conditions. h) Training lessons on negotiating intersections at traffic circles. i) Training lessons on moving through narrow lanes & oncoming traffic. j) Training lessons on overtaking & being passed by surrounding traffic. Module – This section should make the driver realize an emergency Emergency braking action in varied dangerous situations. Under each Braking& braking action, response/reaction time of driver should be Stopping captured with allied driving parameters. a) Random braking action in different road conditions & braking modes. i) Dry Road ii) Wet Road r iii) Icy Road b) Sudden braking action test at stop signal should predict driver behaviour on following parameters. i) Speed ii) Reaction time iii) Reaction distance iv) Braking distance v) Stopping distance vi) Deceleration s MODULE – 1. Visual Acuity Test CLINICAL Test to analyse eye-sight of operator. TESTS 2. Judgment of Speed and Time Test Test to see reaction time of operator. 3. Reactive Stress Tolerance Test Test to see how operator behaves under stress. 4. Road Sign Test Test for knowledg of road signs. 19
5. Colour Blindness Test: Test for colour blindness. t MATHEMATICAL Simulator provisioned with high end vehicle dynamics MODELING FOR simulation software based on mathematical models TRUE VEHICLE necessary for the computer to simulate requisite DYNAMICS elements for driving. SW to provide vehicle selection mode i.e. flexibility to the driver of choosing between minimum 3 vehicles types. By using the same hardware / simulator set up the driver may choose from maximum three vehicles types to configure the simulator. A. Motion Platform (6 DOF) 24 MAX. PAYLOAD 1000 kgs 25 MAX INERTIA 900kg-m2 26 DIMENSIONS 2000X2000X600 m3 27 1. Surge, Sway, Heave Displacement: ± 100mm Velocity: ±0.5 m/s Acceleration: ± 0.35g 2. Roll, Pitch, Yaw Displacement: ± 15° MOTION Velocity: ± 60° /s SPECIFICATIONS Acceleration: ± 175° /s 28 POSITIONAL ACCURACY ± 0.25mm 29 DELAY < 110ms 30 TYPE OF MOTORS Servo 31 1. Limit switches to stop motor over travel 2. Safety relay in emergency stop circuit 3. SIL-2 rating for emergency stop 4. Motion to be active only when the seat belt is used SAFETY FEATURES B. Training u OPERATIONAL Minimum three days training program to be conducted for user on simulator operations coveing following elements a. On cockpit drill b. On major HW controls c. On SW / HW features d. On Do’s & Don’t’s of equipment e. On strcutred training curriculum 20
TROUBLESHOOTING Training shall also involve the following a. Familiraziation with tool – kit to be provided by supplier b. Familiraization with mandatroty spares to be provided by supplier. c. Switch ON & Switch OFF drill of equipments d. Safety tips on motion platform e. Safety tips on electrical cabinets & cabling involved f. Familiraztion with 3 tier service managemnet process during breakdown. C. Technical Documnetsion / User Manual v USER / OPERATOR’s MANUAL User / Operator manual shall be provided along with the physical supply of equipment covering following key areas a. Brief introduction on system b. Features – Driver Station c. Features – Motion Platform (optional) d. Features – Instructor Station e. Features – Display Staion f. Features – Software Curriculum g. Features – Software Assessment h. Troubleshooting – System / Sub-system x Progressive Training & assesment Curriculum A hard copy and a soft copy of training and assesment curriculum should be provided. Miscellaneos: 1. Free of cost periodic software updates with latest software being sold by the company and regular technical support through phone/e-mail during pre/post warranty management. 2. Supplier should necessarily be OEM devolper/manufacturer of software, Motion paltform & major sub-systems integrated with the system for incorporating needful technology upgrades in future and registering maximum up time of overall system. 3. Appropriate training on operations, maintenance and troublshooting of simulators to at least 5 personel for each simulator should be provided. 4. Supplier should provide on-site comprehensive warranty for 5 years. AMC charges to be offered by supplier for ensuring the trouble free operation of equipment covering life cycle of 10 years of equipment supplied. 5. Supplier should have following in terms of supplies/system delivered in Indian Market minimum 10 driving Simulators with Motion Platform. The software should also have the following features: a) Useful Video about maintenance and other handling. b) Start & stop of vehicle. c) 90 deg. Turn corner. 21
d) Ground training. e) City driving f) Sensitivity training. g) Up and down shift. h) Lateral parking i) Road training j) Highway training k) Parachromation. l) Limited doors m) Driving ramp n) Uni & Bi laterial. o) Snow driving p) Listening test q) Wel cover r) Reverse training s) 8 shape t) Mountain driving u) Curve driving v) Stability test w) Undulating rod. The software should be: 1. Any time upgrade in terms of SW (Ex from LMV to HMV or HMV to LMV) 2. Minimum power consumption product like run on 1-2 KAV invertor offline (Except motion platform) 3. Maintenance CBT should be prefferd if implemented is same simulator. 4. Upgrading at any pont of life time should be free in terms of software (Ex from LMV to HMV and HMV to LMV).Also the simulator should have option for right hand drive. 5. Low cost maintance hardware. 22
(ANNEXURE – II) LMV DRIVING SIMULATOR – MOTION TYPE (Dynamic Version-6DOF) with 1:1 D. PHYSICAL HARDWARE Sr. Features Description Driver station on to be built up on MARUTI / MAHINDRA’S/ TATA make OEM LMV cabin with actual interiors & mounted with following controls those shall be fully activated & simulated. i) Igni on key ii) Accelerator Pedal iii) Brake Pedal iv) Clutch Pedal v) Gear Shifting lever vi) Gear Box Assy-6 speed manual gear box vii)Hand Brake viii) Horn ix) Steering Wheel x) Wipers-on display screen xi) Direction on indicators Driving xii)Actual adjustable driver seat with provision of seat 1 Station belt. xiii) Rear view mirror inlaid on front screen xiv) Side view mirror opera on provided on LCD mounted on driver side. xv) Dashboard ac va on-ac on of OEM gauges/meters mounted on actual dashboard. a) Speedometer b) L/R turn indicator c) Head light indicator with low beam/high beam opera ons. d) Hazard switch e) Temperature indicator f) Parking brake indicator g) Seat belt indicator Three projectors based customized visual projection created on three large screens (8’x6’ each) providing 2 Visual Display Station realistic picture and panoramic field of view with following parameters. 23
Depth Magnification 3D i. Equipment instrumented & linked to simulator computer cabnit in such a way that controls like ABC pedals, gear box assy., steering wheel controls, dashboard & instrument panel controls have the same functions as on the real vehicle. 3 ORGONOMICS ii) The main controls of vehicle are linked to the compu ng cabinet via high-end customized interfacing and have force feedback system enabling them to recreate forces close to original vehicle. 400 to 440 volts; three phase power supply for dynamic 4 Electric Supply (6 DOF) version. High quality stereophonic sound system that reproduces the vehicle & environment sounds such as a. Starting ignition sound b. Vehicle engine sound in proportion to gear ratio c. Surrounding traffic noise IMMERSIVE AUDIO- 5 d. Horn VISUAL SYSTEM e. Rain drops f. Wind shield wiper g. Indicator's ticking sound h. Vehicle crash sound i. Acceleration/ Retardation sound j. Car malfunction Separate computers for Driver Station & Instructor station having minimum performance / configuration parameters as given below. S.N. Key Computer – Driver Station Parameters (Min configurations criteria) 1 Mother DZ68DB board 2 Processor Intel i7 6 Computer Hardware 3 VGA GE Force 9800 4 Sound card On board 5 Memory Minimum 8 GB DDR3 6 HDD Minimum 500 GB 7 CD / DVD 52 X CD / DVD Writer Writer 8 Serial Card 02:01 9 SMPS 750 Watts 10 Key Board USB 24
11 Mouse USB Buyer to ensure following site preparation on requirements before installation is undertaken by the supplier Space-Clean & dust free space of requisite size. Electricals-Single phase power supply. Confirming to OPERATIONAL standards of electrical installation for building. On line 7 REQUIRMENTS stabilization equipment as suggested by supplier. Temperature 10 to 30 degree Celsius under operation/use. 10-50 degree Celsius in idle conditions Air conditioning of simulator zone in order to maintain the aforesaid ambient temperature. Equipment to be integrated with high end vehicle dynamic simulation software based on mathematical models necessary for the computer to simulate requisite element for driving. Following vehicle element to be simulated on mechanical models. 1. Simulated vehicle model High definition modelling of vehicle dynamics in order to achieve realistic physical behaviour of MATHEMATICAL vehicle depending upon the nature of different 8 MODELING FOR TRUE command used vehicle configurations opted and on VEHICLE DYNAMIC different driving conditions (Uphill,rain,braking etc) 2. Environment model Vertical and horizontal signage (road sign, traffic lights, ground marking etc.) Representation of traffic & behaviour of other vehicles. Reproduction of sounds Environment & curriculum must be compatible with Indian traffic environment & motor vehicle act. 1) 3D high definition graphic database 2) Road network comprising of following terrains. a) Manoeuvring area b) City suburbs intersections traffic lights & stop signs c) Residential Subrub: Built with different priorities such as stop, give way, priority from right. d) Country Road SIMULATED ROAD e) Hill terrain 9 NETWORK f) Cross road g) Jungle road h) Deserts terrain i) Simulated vehicle density j) Possibility to simulate dangerous situations like: Slippery road surface Low visibility Sudden pedestrian or animal movements in front of 25
vehicle Unexpected behaviour of surrounding vehicles Brake failure etc. Simulator provided with instructor operating station (IOS) in 1 :1 configuration shall be capable of performing / control following functions. a) IOS allows the instructor to configure / supervise the training session of learners, monitor / control and obtain print output of trainee’s report at the end. b) IOS allows trainees database management management by instructor c) Allows adminstrartion of trainee’s personal data 10 Instructor Station (Add/modify/delete trainee profile) d) Printouts of assessment reports in order to establish the improvement areas of trainees. e) Provision for random interjection of objects / situations in increasing order of difficulties from IOS. f) Possibility to display the training software in a classroom in order to prepare the training sessions. Instructor can configure/manage the driving scenarios based on individual training & evaluation needs by random slection of following parameters a) Nature of terrain/sorrounding environment RANDOM SCENARIO 11 b) Traffic density SLECTION c) Adverse weather d) Time of day e) Hazards induction f) Assesment The instructor should be able to inject random hazards in the training scenario in real time. Hazards of the following nature will be present : INSTRUCTO INDUCED a) Car – Emergence of a car suddenly 12 HAZARDS b) Bike – Emergence of a bike suddenly c) Man – Pedestrian crossing the road suddenly d) Dog– Dog crossing the road suddenly e) Tree – Tree falling in front of vehicle The instructor should be able to inject faults to the vehicle to see how the driver handles situations. Faults of the following nature will be present : INSTRUCTOR INDUCED 13 k. Oil Pressure Low FAULTS l. Battery Not Charging m. Fuel Tank Empty n. Engine Temperature High 26
o. Brake Fail p. Left Front Tyre Burst q. Right Front Tyre Burst r. Left Rear Tyre Burst s. Right Rear Tyre Burst Headlight Failure The instructor should be able to view errors committed by the driver and the following parameters are provided in the report: a) Accidents b) Longer time to brake c) Over speed d) Over revving ASSESMENT e) Under revving 14 PARAMETER f) Clutch riding g) Clutch riding duration h) Lane violation i) Signal violation j) No indicator while turning k) Stalled l) Parking brake engaged m) Grading Progressive training curriculum provided to help learners in acquiring basics to advanced driving skills in user friendly manner. Training curriculum comprising of detailed modules/ training lessons on basic to advanced driving skills followed by assessment /review at the end. STANDARD MODULES STRUCTURED 1. Basic driving 15 TRAINING 2. Advanced driving CURRICULUM/MODULE 3. Free driving 4. Risk awareness 5. Emergency braking 6. Eco-driving 7. Physchomotors testing This module should cover training chapters for beginners on following areas of skill explanation. Each chapter involves detailed training lessons & practice sessions helping learner to acquire basic driving skills. Some of the chapters on progressive learning are as follows: MODULE-BASIC a) Learning vehicle pre-checks 16 DRIVING b) Starting off c) Learning steering controls d) Learning gear changing e) Learning to manoeuvre at slow speed f) Learning precision on acceleration, braking & stopping. 27
Free Driving Module provides instuctor a flexibility to configure scenarios and tests covering the following parameters : a) Traffic a. Low b. Medium c. High b) Weather a. Clear b. Fog c. Heavy Fog MODULE-FREE d. Rain 17 DRIVING e. Heavy Rain c) Time a. Morning b. Noon c. Evening d. Night d) Driving Terrain a. City Road b. Hill Road c. Country Road d. Cross Country Road Express Way Night Driving : 1. Basic MODUE-NIGHT 2. Crossing vehicles 18 DRIVING 3. Being passed by surrounding vehicles 4. Passing surroonding vehicles 5. Pedestrains and other movement Risk awareness :- 1. Predicting behaviour 2. Mental models 3. Deviding and focusing MODULE-RISK 4. Defencive driving 19 AWARENESS 5. Assesment : a) Country 1 b) Country 2 c) City 1 d) City 2 Emergency braking 1. Randing braking Ac on a) Dry Road MODULE EMERGENCY 20 b) Wet road BRAKING c) Icy road 2. Sudden braking Ac on 3. Braking Ac on test 28
a) County road b) City road This modules should have provision for giving indicative fuel consumption on sand pollution result of driver before learning eco driving principles and afterwards, when he/she uses these skills. The results should capture following element : a) Fuel consumtion 21 MODUL-ECO DRIVING b) CO2emission c) Nitrogen oxide d) CO e) Hydrocarbons f) PM particles g) Fuel savings h) Accident reduction ratios. This module should test the drives clinical abilities like : 1. Judgement 2. Anticipation 3. Aptitude MODULE 4. Reaction 22 PSYCHOMOTOR 5. Colour blindness TESTING 6. Vision Analysis 7. Vision anlysis A detail scintific report should be generated at the end of each test. Free of cost periodic software updates with latest software being sold by the company and regular technical support through phone/e-mail during pre/post warranty management Supplier should necessarily be OEM devolper/manufacturer of so ware, Motion Platform & major sub-system integrated with the system for incorporating needful technology upgrades in future and registering maximum up me of overall system 23 MISCELLANEOUS Appropriate traing on operation,maintenance and troubleshooting of simulators to at least 5 personnel for each simulator should be provided. Supplier should provide warranty for 5 years and AMC facility to be offered by supplier for ensuring the trouble-free operation of equipment covering minimum life cycle 10 years of equipment supplied. Supplier should have following experience in terms of supplies/system delivered in Indian market. 24 MOTION PATFORM (6DOF) A MAX. PLAYLOAD 1000 Kgs 29
B MAX.INERTIA 900 Kg-m2 C Dimension Min 2000x2000x600 m3 1. Surge, Sway, Heave Displacement: ± 100mm Velocity: ±0.5 m/s Acceleration: ± 0.35g D Motion Specification 2. Roll, Pitch, Yaw Displacement: ± 15° Velocity: ± 60° /s Acceleration: ± 175° /s E Positional Accuracy ± 0.25mm F Delay < 110ms G Type of Motors Servo 1. Limit switches to stop motor over travel 2. Safety relay in emergency stop circuit H Safety features 3. SIL-2 rating for emergency stop 4. Motion to be active only when the seat belt is used 1. Surge, Sway, Heave Motion Specification (6 Displacement: + 100mm i DOF) Velocity: + 600/s Acceleration + 1750/s The projection in case of HMV and LMV simulator should be 1800 projector based visual station. Installation/Site Requirements (to be provided by HRTC) Sr.No. Space Required criteria 1. Clear approach up to installation site for transportation and unloading of goods inside the installation room. 2. Indoor space necessarily at ground floor with dimensions as following required. Clear entrance of 8x8 size required to take equipment inside room. HMV Dynamic – 25x20x15 (L xWxH) LMV Station - 20x20x12 (LxWxH) 3. In case the desired width of entrance/door is not available, the needful civil work to widen the entrance & re-erect the door so as bring in equipment without any scratches/physical damages. 4. Installation room to have standard concrete flooring to x up driver station rigidly on it. Site Required Criteria 30
Installation Parameters 1 Environment 1. Dust & moisture free indoor environment for trouble free usage fof equipment 2. Ambient temperature of 10 to 30 degree Celsius to be maintained while the equipment is under use/operation 3. Hygroscopic parameters at 20% to 80% without condensation while in operation or else 10% to 90% in idle condition 4. Provision of 2T capacity split AC for maintaining the ambient operating temperature of simulator zone as mentioned above. 2 Electricity 1. Available of standard uninterrupted power supply inside the installation room as follows: HMV Dynamic - 3 phase power supply required LMV Dynamic - 3 phase power supply required. The hard copy of financial bid shall not be accepted. Managing Director, Himachal Road Transport Corporation. [Tender Inviting Authority] Signature Not Verified Digitally signed by RAJINDER KUMAR SHARMA 31 Date: 2018.01.01 12:10:38 IST Location: Himachal Pradesh
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