HIDDEN VALLEY FOUNDATION, INC. BOARD OF DIRECTORS MONTHLY BOARD MEETING
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HIDDEN VALLEY
FOUNDATION, INC.
BOARD OF DIRECTORS
MONTHLY BOARD MEETING
Friday, November 20, 2020 – 7:00 PM
DIRECTORS
Patricia McGrail, President
Doug Henley, Vice President
Bob Kollar, Treasurer
Dave Fiola, Secretary
John Eddy, Director
Bill Leja, Director
John Newport, Director
STAFF
Trent Harrison – FirstService Residential, President
Jon Sabo – Executive Director
Brian Hofer – Maintenance/Project Manager
Vickie Baughman – Assistant Property Manager
Chris Nicholson – Financial Administrator & Office Administrator
21 Christopher Way | Eatontown, NJ 07724
Tel 732.728.9690 | Fax 732.380.1821
www.fsresidential.comHIDDEN VALLEY FOUNDATION, INC.
BOARD OF DIRECTORS MONTHLY BOARD MEETING
FRIDAY, NOVEMBER 20, 2020 @ 7:00 PM
AGENDA
Items headings in RED indicate supporting packet material included.
1. MEMBERS’ TIME - 30 MINUTES MAXIMUM (limit of 3 minutes per speaker)
2. CALL THE MEETING TO ORDER AT _______________
3. BOARD ATTENDANCE ROLL CALL (recorded on separate sheet)
4. ESTABLISH BOARD QUORUM _______________
5. SET THE AGENDA
Motion to Accept the Agenda:
(Motion by_____________________________Seconded by_________________________)
Approved_____ Not Approved_____ Approved as Modified_____
6. APPROVE THE MINUTES OF THE OCTOBER 16, 2020 BOARD MEETING
Motion to Approve the minutes of the October 16, 2020 Board Meeting:
(Motion by_____________________________Seconded by_________________________)
Approved_____ Not Approved_____ Approved as Modified_____
7. TREASURER'S REPORT PAGE
Motion to Accept Treasurer’s Report:
(Motion by______________________________Seconded by__________________________)
Approved_____ Not Approved_____ Approved as Modified_____
8. EXECUTIVE DIRECTOR REPORT VERBAL
Jon Sabo, Executive Director
9. PROJECT MANAGER/SUPERVISOR REPORT PAGE
Brian Hofer, Maintenance Manager/Supervisor
10. COMMUNITY OUTRICH CORDINATOR REPORT VERBAL
(Jon Sabo)
11. COMMITTEE REPORTS
11.1 FINANCE COMMITTEE VERBAL
Robert Kollar, Chairperson
11.2 AUDIT COMMITTEE VERBAL
Bob Armen, ChairpersonHIDDEN VALLEY FOUNDATION, INC.
BOARD OF DIRECTORS MONTHLY BOARD MEETING
FRIDAY, NOVEMBER 20, 2020 @ 7:00 PM
AGENDA
11.3 ARCHITECTURAL CONTROL COMMITTEE PAGE
Bill Leja & Donna Courson, Co-chairs
11.4 MAINTENANCE COMMITTEE NO REPORT
Bob Mitall, Chairperson
11.5 RULES & REGULATIONS COMMITTEE NO REPORT
Michele Fiola, Chairperson
11.6 SOCIAL AND RECREATION COMMITTEES NO REPORT
Robin Henley & Erin Mikolich, Co-Chairs
11.7 BRANDING/MEDIA COMMITTEE/HVMM PAGE
Wendy Gonzales & Ben Phillips, Chairperson & Jay Barbaccia (HVMM)
11.8 SLRP COMMITTEE PAGE
Jay Barbaccia, Chairperson
11.9 NOMINATING & LEADERSHIP DEVELOPMENT VERBAL
Chris Umble, Chairperson
11.10 LANDSCAPE COMMITTEE PAGE
Dennis Carroll, Chairperson
Motion to Accept Committee Reports:
(Motion by______________________________Seconded by__________________________)
Approved_____ Not Approved_____ Approved as Modified_____
12. OTHER REPORTS
12.1 HV UTILITIES SERVICES, LP VERBAL
12.2 SECURITY INCIDENT REPORT SUMMARY PAGE
12.3 JEFFERSON TOWNSHIP COMMUNICATIONS PAGE
12.4 SALT DOME UPDATE VERBAL
12.5 SRC BUILDING PROJECT UPDATE VERBAL
13. NEW BUSINESS
13.1 APPROVE THE VOLUNTEER APPLICATIONS OF RON POLLOCK
FOR RECRECREATION/SOCIAL COMMITTEE; THOMAS SIERZEGA FOR BOTH
LANDSCAPING AND MAINTENANCE COMMITTEES and BILL MCGEE FOR
LANDSCAPING COMMITTEE PAGES
(Motion by______________________________Seconded by__________________________)
Approved_____ Not Approved_____ Approved as Modified_____
13.2 EMERGENCY/RESERVED PERMIT ONLY PARKING POLICY 15.1 PAGE
Enact an Emergency Reserved Permit Only Parking Policy for the Highlands
Condominium Association, the Summit Village Condominium Association
and for the following streets: Oliver Way, Forbes Lane, Veech Lane,
Tanyard Lane, Gristmill Lane, Kepple Lane, Summit Drive, Summit View Court, and
Ridgeview Road
Motion to adopt the Reserved Permit ONLY Parking Policy 15.1 and make effective 12-15-20
(Motion by:____________________ Seconded by: ______________________)HIDDEN VALLEY FOUNDATION, INC.
BOARD OF DIRECTORS MONTHLY BOARD MEETING
FRIDAY, NOVEMBER 20, 2020 @ 7:00 PM
AGENDA
Approved _______ Not Approved __________ Approved as Modified _________
13.2.1 APPROVE ORDERING AND DISTRIBUTING PARKING PERMITS AS
OUTLINED WITHIN PARKING POLICY 15.1. PAGE
Motion to approve ordering parking permits as presented within the proposal.
(Motion by:____________________ Seconded by: ______________________)
Approved _______ Not Approved __________ Approved as Modified _________
13.2.2 PARKING ENFORCEMENT AND TOWING POLICY PAGE
Motion to approve towing and impound of violating vehicles that are parked in
violation of Policy 15.1 – the Reserved Permit Only Parking Policy, effective 12-15-20
(Motion by:____________________ Seconded by: ______________________)
Approved _______ Not Approved __________ Approved as Modified _________
13.2.3 APPROVE ORDERING AND POSTING REGULATORY SIGNS FOR
Policy 15.1 – the Reserved Permit Only Parking Policy, effective 12.15.20. PAGE
Motion to accept the proposal for the regulatory signage and direct staff to install
said signs within the neighborhoods and streets as outlined within Policy 15.1
(Motion by:____________________ Seconded by: ______________________)
Approved _______ Not Approved __________ Approved as Modified _________
14. NEXT MEETING DATE – DECEMBER 18, 2020 / ANNUAL MEETING NOVEMBER 21, 2020
15. ADJOURNMENT
Motion to Adjourn Meeting
Motion by ________________________ Seconded by ___________________________
Approved __________ Not Approved __________ Approved as Modified ___________
Time of Adjournment ______________
16. EXECUTIVE SESSIONHIDDEN VALLEY FOUNDATION, INC.
BOARD OF DIRECTORS MONTHLY BOARD MEETING
FRIDAY, NOVEMBER 20, 2020 @ 7:00 PM
AGENDAHIDDEN VALLEY FOUNDATION, INC.
BOARD OF DIRECTORS MONTHLY BOARD MEETING
FRIDAY, OCTOBER 16, 2020 @ 7:00 PM
1. MEMBERS’ TIME - 30 MINUTES MAXIMUM
VALERIE BROWN: 1863 EAGLES RIDGE WAY: Questions why no HVF shuttle service this
ski season. Board President Pat McGrail stated the primary reason was homeowner safety and
HVF/shuttle vendor compliance issues. Unlike how HVF operated during the summer pool season
where WE drafted and administered our safety plan (sessions, cleaning procedures, distancing
measures), we would NOT be directing those procedures for the shuttle vendor and there’s no
guarantee they’d sanitize appropriately and frequently. Additionally, reduced shuttle capacity
would likely lead to much longer wait times both to and from the ski lodge. Doubling the shuttles
doubles the cost making this option unavailable due to budget restrictions.
Jim Paterson: 1467 GEBHART: Asks if there can be a way through to a solution allowing trailers
to be parked on property overnight (not long term) for example, snowmobile trailers.
John Eddy, board member and lead of the Safety Pillar (SLRP) stated he and his committee are
currently researching ways to make this happen. John says issue is making sure we maintain
adequate parking for all homeowners and visitors. Pat McGrail stated HVF is receiving more and
more of these requests, understands the issue and is working on a solution.
2. CALL THE MEETING TO ORDER AT 7:18pm
3. BOARD ATTENDANCE ROLL CALL: Pat McGrail, Doug Henley, John Eddy, David Fiola, Bill
Leja, Bob Kollar all present. John Newport absent.
4. ESTABLISH BOARD QUORUM: YES
5. SET THE AGENDA
President McGrail asked for a motion to accept the agenda as modified to add item 13.5 for the
meeting.
RESOLVED: JOHN EDDY made a motion to accept the agenda as modified. BOB KOLLAR
seconded that motion. There was no discussion. All of the directors voted in favor of the motion
and the motion carried.
6. APPROVE THE MINUTES OF THE SEPTEMBER 18, 2020 BOARD MEETING
President McGrail asked for a motion to approve the minutes from SEPTEMBER 18, 2020 meeting.
RESOLVED: DOUG HENLEY made a motion to approve the minutes. BILL LEJA seconded
that motion. There was no discussion. All of the directors voted in favor of the motion and the
motion carried.
7. TREASURER'S REPORT
President McGrail asked for a motion to accept the treasurer’s report.
RESOLVED: JOHN EDDY made a motion to accept the treasurer’s report. DAVID FIOLA
seconded that motion. There was no discussion. All of the directors voted in favor of the motion
and the motion carried.HIDDEN VALLEY FOUNDATION, INC.
BOARD OF DIRECTORS MONTHLY BOARD MEETING
FRIDAY, OCTOBER 16, 2020 @ 7:00 PM
8. EXECUTIVE DIRECTOR REPORT
Jon Sabo, Executive Director
9. PROJECT MANAGER/SUPERVISOR REPORT
Brian Hofer, Maintenance Manager/Supervisor
10. COMMUNITY OUTRICH CORDINATOR REPORT
(Jon Sabo)
11. COMMITTEE REPORTS
11.1 FINANCE COMMITTEE
Robert Kollar, Chairperson
11.2 AUDIT COMMITTEE
Bob Armen, Chairperson
11.3 ARCHITECTURAL CONTROL COMMITTEE
Bill Leja & Donna Courson, Co-chairs
11.4 MAINTENANCE COMMITTEE
Bob Mitall, Chairperson
11.5 RULES & REGULATIONS COMMITTEE
Michele Fiola, Chairperson
11.6 SOCIAL AND RECREATION COMMITTEES
Robin Henley & Erin Mikolich, Co-Chairs
11.7 BRANDING/MEDIA COMMITTEE/HVMM
Wendy Gonzales & Ben Phillips, Chairperson & Jay Barbaccia (HVMM)
11.8 SLRP COMMITTEE
Jay Barbaccia, Chairperson
11.9 NOMINATING & LEADERSHIP DEVELOPMENT
Chris Umble, Chairperson
11.10 LANDSCAPE COMMITTEE
Dennis Carroll, Chairperson
President McGrail asked for a motion to accept the committee reports.
RESOLVED: BOB KOLLAR made a motion to accept the committee reports. JOHN EDDY
seconded that motion. There was no discussion. All of the directors voted in favor of the motion
and the motion carried.
12. OTHER REPORTS
12.1 HV UTILITIES SERVICES, LP
12.2 SECURITY INCIDENT REPORT SUMMARY
12.3 JEFFERSON TOWNSHIP COMMUNICATIONS
12.4 SALT DOME UPDATE
12.5 SRC BUILDING PROJECT UPDATE
13. NEW BUSINESS
13.1 AWARD AND APPROVE THE SECURITY CONTRACTHIDDEN VALLEY FOUNDATION, INC.
BOARD OF DIRECTORS MONTHLY BOARD MEETING
FRIDAY, OCTOBER 16, 2020 @ 7:00 PM
President McGrail asked for a motion to accept the proposal and award the contract ALLIED
UNIVERSAL.
RESOLVED: JOHN EDDY made a motion to accept the proposal and award the contract to
ALLIED UNIVERSAL. BOB KOLLAR seconded that motion. There was no discussion. All of
the directors voted in favor of the motion and the motion carried.
13.2 REAFFIRMING THE SNOW REMOVAL POLICY &
ADOPTING THE TRACTION CONTROL PROCEDURES
AND MAP
President McGrail asked for a motion to reaffirm the current snow removal policy (#26) and adopt
the traction control procedures and map.
RESOLVED: DAVID FIOLA made a motion to reaffirm the snow removal policy and adopt the
traction control procedures and map. JOHN EDDY seconded that motion. There was no
discussion. All of the directors voted in favor of the motion and the motion carried.
13.3 APPROVE REVISED COMMITTEE PROCEDURES
POLICY 31
President McGrail asked for a motion to approve revised committee procedures (Policy 31).
RESOLVED: DOUG HENLEY made a motion to approve revised committee procedures. BOB
KOLLAR seconded that motion. There was no discussion. All of the directors voted in favor of
the motion and the motion carried.
13.4 SKI SHUTTLE – COVID IMPACT – SUSPEND FOR 2020/21
President McGrail asked for a motion to suspend the ski shuttle for the 2020/21 season.
RESOLVED: DOUG HENLEY made a motion to suspend the shuttle. BILL LEJA seconded
that motion. There was no discussion. All of the directors voted in favor of the motion and the
motion carried.
13.5 APPROVE CHRIS YOST’S APPLICATION TO JOIN THE MAINTENANCE
COMMITTEE
President McGrail asked for a motion to approve Chris Yost’s application.
RESOLVED: JOHN EDDY made a motion to approve the application. DOUG HENLEY
seconded that motion. There was no discussion. All of the directors voted in favor of the motion
and the motion carried.
14. NEXT MEETING DATE – NOVEMBER 20, 2020 / ANNUAL MEETING NOVEMBER 21,
2020
15. ADJOURNMENT
President McGrail asked for a motion to adjourn the meeting.HIDDEN VALLEY FOUNDATION, INC.
BOARD OF DIRECTORS MONTHLY BOARD MEETING
FRIDAY, OCTOBER 16, 2020 @ 7:00 PM
RESOLVED: JOHN EDDY made a motion to adjourn the meeting. DOUG HENLEY seconded
that motion. There was no discussion. All of the directors voted in favor of the motion and the
motion carried.
Time of adjournment: 7:56pm.
Respectfully submitted by David Fiola, Board Secretary.October 2020
Maintenance Supervisor/Project Manager Report
Hidden Valley Foundation, Inc.
1. Current Projects
a. Tree Removal/Trimming
i. Paul Bunyan Tree Service will provide approximately 2 days of service prior to the
winter season, reserving approximately 5 days for winter emergencies and/or
spring.
ii. The services provided focus mainly on concerns presented by homeowners.
2. Capital Budget Project Status
i. Road Resurfacing
1. Completed by New Enterprise
ii. South Ridge Center fencing replacement
1. Bids will be accepted once the South Ridge Center II plans are finalized as
the new fence will need to be incorporated into the building footprint.
iii. Timber Retaining Wall Replacement
1. Completed by Dependable Lawn Care on October 23rd.
iv. Imperial Road Drainage Phase II
1. Completed by Leasock Excavating on October 20th. A 2% reduction of the
total price was established with the final payment generating a saving of
$1,356 from the initial proposal.
v. Gardner Road lot project
1. Gibson-Thomas has completed the survey to include the on-site mapping
and overlay. The Firm has provided two preliminary site plan drafts for
review and input for modifications. The Maintenance Committee, as well
as the Board of Directors continue to refine the site plan.
2. When a final site plan is developed relating to the structure configuration
the full site plan will be developed to incorporate drainage and
infrastructure i.e. holding tanks, septic, etc. Final design plans are
anticipated within two weeks of a confirmed structure configuration.
vi. Ridgeview Road drainage project
1. Gibson-Thomas submitted design, plans and specifications on November
13th. When approved and funds are available bid packages will be
compiled and distributed to vendors.
vii. Small tools/equipment
1. Various items will be selected as the need arises.viii. Pool chemical controls (all pools)
1. Schmidt Supply has installed the updated/upgraded system that provides
improved chlorine application rates with an addition of automated PH
regulation at the Highland and South Ridge Pool (lap and baby pool).
Training for the system will be provided upon pool start-up in the spring.
3. Maintenance Team
a. Vehicles and Equipment
i. Regular and preventative maintenance has been conducted to all vehicles and
equipment, including snow removal equipment. Winter equipment is equipped
for service with exception of one salting unit.
b. Eric Soles
i. Eric has been on medical leave beginning August 12. His time away from work is
expected to continue until November 30th at minimum.
c. Martin Vinosky
i. Martin is on quarantine until November 21st pending a negative COVID test result.
d. Work orders
i. The majority of work orders completed are in the following categories.
1. Landscaping
2. Drainage
3. General Maintenance
ii. Multiple, necessary items outside of the submitted work orders continue to be
addressed.
4. JML Landscape Management
a. JML continues to provide adequate service. They will continue to conduct leaf
removal/cleanup by neighborhood until all leaves are removed and/or weather does not
permit services.REPORT OF ARCHITECTURAL CONTROL COMMITTEE
HIDDEN VALLEY FOUNDATION, INC.
FOR THE PERIOD OCTOBER 3, 2020 THROUGH NOVEMBER 6, 2020
Committee members reviewing were – Mike Mikolich, Gisela McLaughlin, Donna Courson,
Sean Walsh, Chip Desmone, Rob Hanlon and Bill Leja.
Number of new applications received:
Total requests – 24
Number of requests approved – 23
Number of requests denied – 1
Number of requests deferred – 0
Number of applications presently held for further review – 0
1. Lindberg – OHV311 – 311 Lake Road (SFH) – install sliding door - A
2. Summers – HL1513 – 1513 Tailor Way – woodshed on deck- A
3. Autumn View/Beck – HC1149 – 1149 Kepple Lane (Condo) – replace windows and sliding door – MUST be new
construction windows and door. – A
4. Eddy – SW2314 – 2314 South Ridge Drive (SFH) – home addition- A
5. Ricciardi – HL1551 – 1551 Snowfield Dr., windows, deck railing, storage shed to match neighbor, self-storing
storm door – A/R*deck railing must be standard pickets
*6. McGrail – SW2303 – 2303 South Ridge Drive (SFH) – split rail fence w/ brown vinyl coated fence inside- A
7. McGrail – SW2303 – 2303 South Ridge Drive (SFH) – repair steps from driveway to front door- A
8. F♦ Baughman – SR1927 – 1927 South Ridge Way – replace rotted wood & paint using stain- A
9. F♦ Warr – SR1926 – 1926 South Ridge Way – paint using stain- A
10. F Leja – SW2343 – 2343 South Ridge Drive – (SFH) – remove 5 dead trees- A
11. Jones – HL1463 – 1463 Gebhart Ct. – replace windows - A
12. Bernstein – FW1768 – 1768 Greenfield Dr. (ZLL) – heat pump with exterior enclosure- A
13. Burkley – SF1608 – 1608 Snowfield Ct. – stoop roof over entry door. This was previously approved but for a
smaller scale roof. Also a retractable awning. – DENIED UNTIL COVENANTS VIOLATION CORRECTED
14. Finch – HL1569 – 1569 Snowfield Place – replace windows and sliding doors- A
15. Hildenbrandt – ER1860 – 1860 Eagles Ridge Way – heat pump system. - A
16. Marts – SV5013 – 5013 Summit Dr., replace windows - A
17. Frischolz – WR1309 – 1309 Westridge Drive – gutters/downspouts- A
18. Pettiford – FW1612 – 1612 Snowfield Court – heat pump system- A
19. Hanlon – PR2710 – 2710 Powder Ridge Road – landscaping- A20. Hockberg – HL1478 – 1478 Gebhart Way – heat pump - A 21. Collins – AW4527 – 4527 Nordic Way – relocate heat pump from ground to the deck - A 22. F♦ - Johnstone – AW4534 – 4534 Nordic Way – paint - A 23. F♦ - Barrington – FW1764 – 1764 Greenfield Terrace – paint - A 24. F - Griffith – HL1455 – 1455 Gebhart Court - - replace rotted siding and paint just that siding - A
RECREATION AND SOCIAL COMMITTEE MEETING REPORT
November 2020
Since the September board meeting we have held 4 events with attendance of approximately 300
people and 25 dogs (Doggie Paddle).
Our new Fall Festival was well received with at least 100 kids, 35 “Trunks,” adults to go with all those
kids, and 6 scarecrows. We would like to recognize Chris Nicholson and Ryan from Maintenance for all
their help with this event.
The committee met in October and planned a full schedule for 2021 with several new events in
anticipation of the new building. Of course, our indoor events are contingent on the easing of
restrictions due to COVID-19. We still have a full line-up of outdoor events this winter (moonlight hikes,
x-country skiing) as well as hikes and picnics next summer. We planned additional events with music
(live and DJ) due to their popularity this past summer.
Since all of our indoor December activities had to be cancelled we have planned a Holiday Parade as well
as a Festival of Lights on December 5. We hope folks will take these opportunities to be creative and
enjoy the season as a community. The parade will include fire trucks from Bakersville Volunteer Fire
Department and the jolly old elf himself, Santa Claus. After the parade, everyone is invited back to the
Foundation Park area for hot chocolate, coffee, and a cookie.
We were able to book Morguen Toole Food Truck for the Fall Festival as well as the upcoming Holiday
Parade. They approached us about providing Thanksgiving meals and that has been promoted in the
Weekly Update, on the website, and on Facebook. After the December 5 date, we will be turning over
the Food Truck acquisition to the Dining Options Committee and have coordinated recommended dates
to have food trucks to complement our events and dates not have food trucks that would conflict with
our events.
Respectfully submitted,
Erin Mikolich Robin Henley
Co-Chairs, Recreation and Social CommitteePillar Initiative Strategy Responsible Start Date Complete Status Status Status Status Status Status Jan Progress/Barriers/Comments
or Tactic Dat March May 2020 July 2020 Sept 2020 Nov 2020 2021
2020
QOL Complete the Southridge Center expansion evaluation study and make final Strategy Board Jan-20 Design work in progress. 7/2020 Drawings received; 9/2020:
recommendations for state regulatory compliance requirements, and further, make Board presentation of project to community will be
additional recommendations for long term expansion that supports the home owner scheduled in late September; project will be staged over
survey feedback on need (e.g.recreational) and affordability
several years;11/2020: Final estimate due from K2
engineering week of 12/7. Pricing to include building
construction and interior finishes
QOL Continue to monitor, influence, and identify improvements for HV Utility Services Strategy Joe Kramer Jan-20 Committee formed. 7/2020 Sermiannual update scheduled;
9/2020: progress report submitted to Board; 11/2020:
community update being planned on project progress
QOL Work with the Leadership Development Committee to identify individuals for leadership Strategy Chris Umble Jan-20 Volunteer listed obtained. Contacts being made. 7/2020
positions Meetings held for board and committee candidates; 9/2020:
Progress continues to identify volunteers for committees and
Board candidates; recognition program developed 11/2020:
4 awards to be presented at Annual Meeting
QOL Evaluate community for establishment of additional hiking/walking paths Strategy Jay Smith Mar-20 Committee leader identified. 5/2020: Committee members
identified. Draft of walking path expansion completed. Will
explore ADA requirements and develop budget proposal of
2021-22. 7/2020 Planning continues; 9/2020 Progress report
submitted; 11/2020: report to be given at Annual Meeting
QOL Increase number of Destination Events, (currently HVMM) and possibly new events Strategy TBD Mar-20 Committee leader identified. 7/2020 On hold due to
involving musical events, concerts etc. pandemic
QOL Maintain communications with resort to seek/provide mutually beneficial services Strategy Board 7/1/2020 Ongoing but slow due to pandemic; 9/2020:
pandemic continues to slow progress
QOL Establish Ad Hoc Committee to recommend and evaluate alternative full-time dining Strategy Tom Paulone Aug-20 7/2020 Search for leader; committee established and
options meeting held; 9/2020 Meeting held; report submitted;
11/2020: Focus on food trucks and catering for 2021.
QOL Establish Ad Hoc Committee to identify community wide Wi-Fi options Strategy John Yokim Mar-20 Committee leader identified.
QOL Establish Ad Hoc Committee to identify a sustainable energy plan Strategy J Barbaccia Aug-20 5/2020: Committee leader identified. 9/2020: Telephone
meeting with Omnidian Corporation re: business model;
11/2020: Additional member added and work continues
QOL Establish Ad hoc committee to work with resort to establish additional paths for use in Strategy J Smith May-20 Committee leader identified (see walking paths); 11/2020:
cross country skiing, hiking and potentially snowmobiling no additional progress
QOL Maintain high value amenities including: pools, walking paths, fitness trail and playgrounds Tactic Board 7/2020 Board priority; 9/2020: RFP and response realtive to
walking trails analysis and plans; Plans to upgrade the pirate
ship area
QOL Promote and focus on well attended social activities Tactic Committees 7/2020 Altered due to COVID 19; 9/2020: events have
resumed with proper COVID 19 precautions; 11/2020:
events continue with proper precauticons
QOL Establish Activities Calendar, promoted on website, including tri-county area events Tactic Staff On hold; 9/2020: pending HVF restructuring
QOL Formalize Food Truck service including all holiday weekends, i.e.: Memorial Day, 4th of July, Tactic Dining Committee Apr-20 9/2020: Planning/coordination assumed by Dining Comm
Labor Day, Christmas and New Year week; and include on Community Calendar with Rec/Social with coordination with Rec/Social Comm
coordination
QOL Track and improve timelines of response to ice and snow events when possible Tactic
QOL Evaluate the need and benefit of additional Recycling locations Tactic 7/2020 Recycling in jeopardy;
QOL Evaluate the need and benefit of increased Bulk & Electronic Trash Pick-Up Tactic Board May-20 5/2020 Increase Frequency; 11/2020: bulk trash dumpster to
be addedPillar Initiative Strategy Responsible Start Date Complete Status Status Status Status Status Status Jan Progress/Barriers/Comments
or Tactic Dat March May 2020 July 2020 Sept 2020 Nov 2020 2021
2020
QOL Encourage the establishment of clubs, i.e. Bocce Club, Snowmobile Club, special interest Tactic Volunteers May-20 7/2020 bicycle and bocce moving forward; 9/2020 Bocce
groups etc. club formedPillar Initiative Strategy Responsible Start Date Complete Status Status Status Status Status Status Jan Progress/Barriers/Comments
or Tactic Dat March May 2020 July 2020 Sept 2020 Nov 2020 2021
2020
Value Establish a working group to develop and publicize homeowner upkeep and Strategy Marie Pfab Sep-20 Focus on how to add value (renovation
maintenance programs to enhance individual property value. Identify what our re: kitchen, bath, other); 9/2020: Real
homeowners can and should do to maximize their home value; collaborate with real Estate Value & Demographics
estate agents. Supported by common community interests
committee chair identified; 11/2020:
Chair is working on process before
engaging Committee
Value Execute the Replacement plan for existing infrastructure, community facilities, and Strategy Board Jul-20 Budget addresses issue; 9/2020: status
recreational facilities (including pools, courts, walking paths, fitness trail, and quo; 11/2020 status quo
playgrounds). Supported by survey (9+ of 12 level of satisfaction)
Value Establish a working group to develop a long-term land-scape plan (including tree Strategy Dennis Jun-20 Committee leader identified. 5/2020:
replacement) with budget, consult with landscape professionals Carroll Committee established. Submitted
budget for next FY. Awaiting Board
approval. 7/2020 Heights project
started; 9/2020 Pilot project in Heights
has started; 11/2020: Heights project
completed, will resume action in Spring
Value Establish a working group to develop a long-range contingency plan for water and Strategy Joe Kramer May-20 See HVUS-QOL. 9/2020: report
wastewater service to ensure access to clean and clear water submitted; 11/2020: construction
progress being monitored by group
Value Maintain existing community services at a high level, and within budget, to maintain Tactic Board Jul-20 Budget addresses issue; 9/2020: status
potential new owner attractiveness, including Landscaping, Snow removal, Security quo; 11/2020 status quo
Services, Trash Removal and Recycling. Supported by survey (9+ of 12 level of
satisfaction)
Value Review the ACC guidelines and policies to enforce a process to maintain a harmonious Tactic ACC Sep-20 7/2020 Awaiting new leadership;
aesthetic appeal of property exteriors and thereby protect residential values within the 9/2020: Bill Leja and Donna Courson
community. are new ACC Chairs; Lawyers are
reviewing policies to prepare for Annual
Homeowners Meeting: 11/2020:
waiting for feedback from lawyers
Value Approach the Maintenance Committee to incorporate a community-wide “Block Tactic Dennis Jun-20 5/2020: Plan to incorporate into the
Captain” program, similar to Neighbor Watch, to be a source of information on Carroll Landscape Plan group. 7/2020 Heights
practical matters. Supported by good governance practices project started. 9/2020: Evaluating
success of Heights pilot project;
11/2020: status quoPillar Initiative Strategy or Responsible Start Complete Status Status Status Status Status Status Progress/Barriers/Comments
Tactic Date Dat March May 2020 July 2020 Sept 2020 Nov 2020 Jan 2021
2020
Safety Create Safety Committee Tactic Eddy Mar-20 Mar-20 Created
Safety Develop homeowner safety guidance including how to request EMR Strategy Eddy Jul-20 7/2020: gathering info on
services and what to expect feasibility of First response team
in mountain made up of Ski
patrol and other health care
workers. Have had several
discussions with UPMC Somerset
about logistics; 9/2020: work
continues
Safety Property safety: e.g. visible house #, working fire extinguisher, working Strategy Eddy Jul-20 7/2020: Have preliminary
smoke detectors, clean fireplace/chimney, clean dryer vent document to give to
homeowners about life and
safety on the mountain; looking
at pros/cons of HV Maintenance
Quick response team for Fires;
9/2020: Welcome to Hidden
Valley, listing contact number for
Fire, Ambulance and Security: In
Final process for publication.
Need further input from HVF ED
and Communication for proper
method of distribution: Before
end of 2020. 11/2020: Parking
issues at condos and on rest of
mountain being looked at. Will
have plans before ski season
regarding passes available for
condo owners at the Highlands,
North Summit and residents
along Ridge view and what
penalties will be applied
including towing. Met will Allied
Security about new in house
program for guards and what it
will mean for security and safety
on the mountain. More
i f ti ill b f th iPillar Initiative Strategy or Responsible Start Complete Status Status Status Status Status Status Progress/Barriers/Comments
Tactic Date Dat March May 2020 July 2020 Sept 2020 Nov 2020 Jan 2021
2020
Safety Medical safety: e.g. CPR certification for staff and homeowners, AED plan Strategy Eddy Apr-20 5/2020: Meeting with John
for deployment, testing, and location Wolffe re: BVFD and 911
response; 7/2020: CPR on hold
right now, awaiting PA dept
Health guidelines; looking at
Teleconference video for health
care visits on mountain.
9/2020: On Hold for near Future
due to Covid-19 11/2020:
additional deployment of AED's
as part of new security
agreement.
Safety Plan to test AED's Tactic Eddy Apr-20 Apr-20 Completed
Safety CPR certification for HVF staff Tactic Eddy Apr-20 Apr-20 Completed
Safety Community safety: e.g. Label ash containers, enhance security services, Strategy Eddy May-20 5/2020: Meetings with Allied
remove dead/dying trees, assess safety of roads and walking paths, Security to discuss enhancement
improve communications capacity of services; 7/2020: Further
discussion with Allied Security
regarding additional services.
Awaiting plan for cameras
through out community: Have
visited all fire ash rings,
determine which need to be
cleaned, need to be moved,
develop schedule to paint ASHES
ONLY on rings; Have begun
walking Condo walk access to
plan for raising elevation of
ground/grass on sides of
walkway.; Met with and walked
with Dennis Carroll around
property to discuss
trees/landscaping concerns.
Have access to that committee
report. 9/2020: QuicK response
unit on Mountain Staffed by HVF
maintenance. This process is
continuing, but is on hold until
Board decides new makeup of
HVF Staff. Security Firm is up for
renewal and no other issue will
b l k d t til S it Fi iPillar Initiative Strategy or Responsible Start Complete Status Status Status Status Status Status Progress/Barriers/Comments
Tactic Date Dat March May 2020 July 2020 Sept 2020 Nov 2020 Jan 2021
2020
Safety Vehicular safety: e.g. be prepared for inclement weather, issue Strategy Eddy 7/2020: Discussion with ED
homeowner decals for display, maintain record of homeowner vehicles about speed bumps vs speed
control 9/2020: Speeding on
Mountain. Currently looking at
further signs including electronic
radar sign. Still pursuing the
benefits and detriments of speed
bumps, speed tables and other
electronic/holographic options.
Some of the decisions will be
decided on snow plow
capabilities for floating vs
constant asphalt contact. What
ever is decided will be in place
before pool opening 2021.
Safety Local/State Government relationships: e.g. 911 response and capability, Strategy Eddy
fire safety issues, etc
Safety Address Safety Issues on Gardner Road Tactic Eddy Mar-20 Reflactors and arrows on north
Gardner Road installed; To be
completed on south Gardner
Road; 5/2020: Lindberg meeting
with Jefferson Township
Supervisors re: problem solving;
7/2020: Chris Lindberg
continues to represent HV
Foundation at Jeff Twp meetings
with discussions on further
safety of Gardner road. 9/2020:
Chris Limburg continues to
represent HVF at Jefferson Two
meetings and has developed a
good relationship with
Supervisors. We are looking for
further reflectors going east on
Gardner towards 31 by the
drainage swales. 11/2020:
Speed bump implementation by
04/2021Pillar Initiative Strategy or Tactic Responsible Start Date Complete Date Status 3/2020 Status 5/2020 Status 7/2020 Status 9/2020 Status 11/2020 Status 1/2021 Progress/Barriers/Comments
Communication Improve/Streamline Communications to Community Strategy Fiola May-20 11/2020: weekly updates, up to 643 likes and 711 followers. Reinforcing it as official HVF voice on
social media; added Wendy Gonzales as additional admin w/board approval
Communication Set specific communication goals Strategy Fiola Mar-20 Will wait until new system is in place
Communication Improve overall effectiveness of communication Strategy Fiola Mar-20 focus is on creating a meaningful social presense through LIFE page and content rich weekly updates.
Numbers on mailchimp need to be better but vary in line with busy/non-busy weekends
Communication Refine & Develop communication channels Strategy Fiola Mar-20 Communications team established and work initiated on objective
Communication Form Communication Committee Tactic Fiola Mar-20 Communication and Marketing committees combined, 5 members, meeting every other week
Communication Accurate, complete email list Tactic Fiola Apr-20 11/2020: Made progress on scrubbing emails for mailing lists as Maddie archived unsubscribed or
“cleaned” emails. We are up to 1130 subscribed. Next step is to determine how many households
this represents. Vickie has learned how to add new homeowners to the list.
Communication Accurate, clean Homeowners Facebook membership (homeowners only w/few exceptions) Tactic Fiola Jun-20 5/2020: Participation deferred pending Board/Foundation definition of communication
goals/priorities; 9/2020: Member roster created in Excel format: Excel report from homeowner
database needed for reconciliation; 11/20: no further progress
Communication Integrate HVF to official FB presence (goodbye Jane Smith!) Tactic Fiola Jun-20 6/2020: Participation deferred pending Board/Foundation definition of communication
goals/priorities; 9/2020: Social media presence is adequately address by Life at Hidden Valley
Communication Change URL to include “Hidden Valley” Tactic Fiola 7/2020: Initiated but progress limited due to resources focused on COVID response; 11/20 URL's
purchased, will engage with new system in 2021
Communication Identify all HV vehicles as HV vehicles Tactic Fiola Mar-20 Signs have been procurred and vehicles marked
Communication Understand how to measure e-communication effectiveness using email metrics (built in to mail chimp) Tactic Fiola Mar-20 7/2020: Additional resources needed!; initiated but progress limited due to resources focused on
COVID response; 11/20: no change
Communication Understand how to measure website effectiveness using analytics tools Tactic Fiola Mar-20 7/2020: Additional resources needed!; initiated but progress limited due to resources focused on
COVID response; 11/20: no plans to research this on the current website due to upcoming changes
being made when move to self management occurs
Communication Record, report baseline measures for email and website (suggest going back 1 year on both) Tactic Fiola Mar-20 7/2020: Additional resources needed!; initiated but progress limited due to resources focused on
COVID response; 11/2020: no change
Communication Establish/implement best practices for ALL outgoing AND internal communication (utilize Good Neighbor approach) Tactic Fiola Mar-20 7/2020: Additional resources needed!; initiated but progress limited due to resources focused on
COVID response; 11/2020 no progress made. More of an organizational mindset and no time has
been devoted to this tactic as of yet.
Communication Decide what Life FB page should be Tactic Fiola Mar-20 Recent changes made 11/2020: continuing to establish LIFE page as official, go to social source for
reliable information as well as a vehicle for telling the HVF story
Communication Develop quarterly printed newsletter, mail with invoice Tactic Fiola May-20 5/2020: Getting some estimates on pricing a 6 page color printed mailed newsletter; 7/2020:
Additional resources needed!; initiated but progress limited due to resources focused on COVID
response; 11-2020: primary goal of committee as of this moment. have secured graphic design help
from homeowner/volunteer, developing layout and content with goal of having mock sample to
board by 12/1
Communication Outline how website can be main communication hub, marketing hub Tactic Fiola May-20 7/2020: Action deferred pending Board/Foundation definition of communication goals/priorities;
9/2020: Board to make decision on new website; 11/2020: will be tied to HVF move to self-
management. New software suite will include accounting, CRM and communication module.
Communication John Wolffe has begun to add landing pages to house communication needs from newly formed committees. This Tactic Fiola May-20 5/2020: Have eliminated bi-monthly e-newsletter and incorporated the info into the weekly HV
has allowed for a more tailored Weekly Update. email update; 11/2020: John has continued to modify/bolt on additional sections as needed to
provide landing areas for key information. This is simply a temporary solution to aid with navigation
for homeowners. John has been very willing and responsive to all the board and committee
requests.
Communication Internal board communication Tactic Fiola May-20 5/2020: Board is chatting weekly via Zoom to help improve and facilitate communication; 11/2020
Board has continued to meet weekly via zoom and/or in person for 1.5-2 hours discussing pressing
topics. This goes along with doubling the monthly meeting schedule from 6 per year to 12.
Communication Utilize technology to better our communications Tactic Fiola May-20 5/2020: April board meeting was recorded and posted on our website via Zoom (transparency);
11/2020: board meetings continue to be recorded and posted. Our October Town Hall meeting was
recorded, broadcast live via Zoom and via Facebook Live to the Life page. The links to these are
typically available in days via the weekly update and Life FB page
Communication COVID-19 page Tactic Fiola May-20 5/2020: Created COVID-19 page on website to help homeowners understand HV specific responses
to the virus and how it affects them and their property; 11/2020: COVID-19 website page has been
"hidden" as updates are not as frequent or needed. Any changes are being posted using other
means.
Communication "Latest news" page Tactic Fiola May-20 5/2020: Repurposed the “Alerts” page to “Latest News” page on the website to help homeowners
have info as to what is happening on the mountain “at-a-glance”. 11/2020: still using as above and
will continue. The increased help from John Wolffe creating unique landing areas for HVF news
allows us to rely less on an "info dump" to the "latest news" section. Also enables Weekly Update to
mirror industry standard formats homeowners likely see elsewhere.Pillar Initiative Strategy Responsible Start Complete Status Status Status Status Status Status Progress/Barriers/Comments
or Tactic Date Dat March May 2020 July 2020 Sept 2020 Nov 2020 Jan 2021
2020
Volunteerism Create and sustain a culture of Strategy Leadership Mar-20 Held first Leadership Summit on August 14. Launched
engagement with volunteers; Dev. Volunteerism recognition program and updated website to
ask, thank, recognize. Committee include nomonation forms and member info. In receipt of
nominations for Annual (2) and Lifetime Achievement
Volunteer Awards, to be presented at Annual Meeting. Future
initiatives include promoting use of standardize practices for
committee reporting and communications.
Volunteerism Board review the number of Strategy Leadership Mar-20 Process started. 5/2020: Board adopted changes in volunteer
existing committees, working Dev. recruitment process; Board approved administrative updates
groups, and proposed ad hoc Committee to Policy 31. Therefore it's time to work with Board to prepare
functions to streamline and
committees for 2021..
optimize the volunteer needs.
Also, coordinate with the
ED/Hidden Valley Staff to lead
appropriate recommended
actions
Volunteerism Support the Leadership Strategy Leadership May-20 Held first Leadership Summit on August 14. Launched
Development Committee in Dev. Volunteerism recognition program and updated website to
efforts to recruit and recognize Committee include nomonation forms and member info. Next steps
volunteers; lend volunteer
include promoting use of standardize practices for committee
support to HVF initiatives
reporting and communications.
Volunteerism Encourage Volunteerism by Strategy Leadership May-20 Two Board informational sessions held in June. Updated
establishing events for Dev. website to feature Volunteerism and volunteer recognition
interested homeowners to be Committee programs launched in August.
informed of Volunteer
Volunteerism Create a program to maintain Tactic Leadership May-20 Updated process for volunteers to become active on
and support volunteers Dev. committees. Board approved changes and we have updated
Committee website and Volunteer Information form to make it a one-step
vs the former two stage process.Pillar Initiative Strategy Responsible Start Complete Status Status Status Status Status Status Progress/Barriers/Comments
or Tactic Date Dat March May 2020 July 2020 Sept 2020 Nov 2020 Jan 2021
2020
Volunteerism Build a communications Tactic Leadership Need to address homeowner confidential info vs resume data
system/volunteer database to Dev. for volunteerism. 7/2020 and 9/2020 : Awaiting Board
allow members to volunteer Committee decision in website provider and database. going forward. Red
and to indicate their area of
indicates no action or discussion on this has taken place in the
interest and their
recent 8 week period.
skills/experience
Volunteerism Establish methods of Tactic Leadership May-20 Program launched among leadership on August 14. Publicity
recognition which all members, Dev. and website updates begun August 26 and on-going. In receipt
staff, and leaders can use to say Committee of nominations for Annual (2) and Lifetime Achievement
thank you to distinguished
Volunteer Awards, to be presented at Annual Meeting
volunteerism.
Volunteerism Formalize the annual spring Tactic Leadership 5/2020: On hold due to COVID 19 restrictions. Modified event
“Clean-up Day” to become an Dev. held May 2020, 7/2020: Postponed due to COVID-19
annual HVF Day of Service, Committee pandemic rules at HV 9/2020 Awaiting outllok on COVID
potentially expanding to a “HV
restrictions before discussion 2021 plan
Community Day”Pillar Status Mar 2020 May 2020 Jul 2020 Sep 2020 Nov 2020 Jan 2021
QOL Green 7 7 8 11 12
QOL Yellow 11 11 10 7 6
QOL Red 0 0 0 0 0
Value Green 1 3 2 7 7
Value Yellow 6 4 5 0 0
Value Red 0 0 0 0 0
Safety Green 6 6 8 9 9
Safety Yellow 5 5 3 1 1
Safety Red 0 0 0 0 0
Volunteer Green 1 6 6 6 6
Volunteer Yellow 7 2 1 1 0
Volunteer Red 0 0 1 1 2
Communication Green 1 3 2 5 6
Communication Yellow 16 14 12 11 10
Communication Red 0 0 3 2 1
Summary Green 16 25 26 38 40
Yellow 45 36 31 20 17
Red 0 0 4 3 3
61 61 61 61 60Status Mar 20 May 20 Jul 20 Sep-20
Green 16 25 26 37
Yellow 45 36 31 22
Red 0 0 4 3
SLRP 5S
50
50 45
45
45
45
40
40 36 36
35
35
30
30 2
25 25
25
25
20
20 16
15
15
10
10
55 00 0 0
00
Mar
Mar2020
2020 May May
20202020 J
45
40
40
35
30
25
20
15
10
5
0
GreenSLRP Progress
5-3-1 5-3-1
40
38 37
31 31
26 26 Green
Green
20 22
Yellow
Yellow
17
Red
Red
4 4 3 33
Jul 2020 Jul 2020
Sep 2020 SepNov 2020
2020
17
3
Yellow RedCOMMITTEE/TASK GROUP MINUTES/ACTION PLAN:
COMMITTEE/TASK GROUP NAME: Strategic Long Range Planning Implementation
Purpose/Mission/Scope of Work: Monitor progress made on the 2019 SLRP initiatives and assist the
pillar champions in finding the necessary resources to move forward on initiatives.
Strategic or Tactical Objectives (list):
1. Monitor and facilitate the execution of the 2019 SLRP.
Meeting Date/Time: Monday, November 5, 2020 from 5:30 to 6:30 PM via teleconference
Those Participating: Committee members, Board liaisons and HVF staff in attendance: (P=present,
A=absent)
First Last Combined Present Absent
Jay Barbaccia Barbaccia, Jay P4
Chris Umble Umble, Chris 3 A1
Terry Sensue Sensue, Terry P3 1
Rick Etling Etling, Rick P3 A1
Lisa Borrelli Borrelli, Lisa 3 A1
Jerry Goldstein Goldstein, Jerry P3 1
Dan Bagley Bagley, Dan 1 A3
John Eddy Eddy, John P3 1
Agenda Topics:
1. Update the dashboard with November data.
Key Discussions Summary:
2. Update the dashboard with November data:
a. Chris Umble submitted updated data for Volunteerism in advance of the meeting.
b. Rick Etling submitted updated data for Communication in advance of the meeting.
c. Jay Barbaccia contacted Pat McGrail and an update for Quality of Life is in Progress.d. Terry Sensue presented a verbal update for Value and Jay will follow up via
telephone.
e. John Eddy presented a verbal update for Safety and will follow up via email.
f. Once all follow up data are received, Jay Barbaccia will update the dashboard and
submit to the Board.
Action/Decisions to be presented to the Board:
1. Dashboard update for November is attached.
2. Progress/status is summarized below:
SLRP 5-3-1
50 45
45 40
40 38
36
35 31
30 25 26 Green
25 20 Yellow
20 16 17
15 Red
10
4 3 3
5 0 0
0
Mar 2020 May 2020 Jul 2020 Sep 2020 Nov 2020
Next meeting/follow-up date: TBD
Please email a copy of each meeting’s minutes to:
Jay Barbaccia, SLRP Chair (jaygbarbaccia@gmail.com)
Jon Sabo, Executive Director (jon.sabo@fsresidential.com)
Vickie Baughman, Property Manager (Vickie.baughman@fsresidential.com)November 16, 2020
Hidden Valley Foundation
Landscape Committee
Monthly Report
Committee Mission / Range of Responsibilities
With the acceptance of the 2020-2025 SLRP on February 22, and
then at the March 7 SLRP sessions for Homeowners, the Board and
the SLRP leadership have expressed special interest in Landscaping.
SLRP identified a new initiative involving the formation of this
Committee to develop a long-range landscape plan. Because of the
community desire for improvements in the Hidden Valley
landscaping, the Landscape Committee mission is to improve
continuously the maintenance of the community’s landscape and to
revitalize the aging, diseased landscape through proper planting and
species selection of new trees and shrubs. The intention is to
improve the natural attractiveness of the Hidden Valley environs
through a functional partnership with the Foundation's executive
and Maintenance staff, supplemented when feasible with
community volunteers.
Strategic Objectives
Preserve the natural beauty and natural features at Hidden Valley.
Improve the softscape element of property value.
Landscape Committee Meetings, Topics, and Persons in Attendance
1. The Heights project was a TEAM effort, a great collaboration
of dedicated volunteers working with our fantastic
maintenance staff. The Landscape Committee has been
working for several months with Heights homeowners to
rejuvenate the landscape at The Heights. The fifteen spruce
trees are the initial phase of a multi-year plan. The
Committee continuously looks for suggestions from
homeowners. The planting on Friday (October 2) was a teameffort. The staff, Brian, Martin, and Ryan, did the “heavy
lifting”, using an excavator to dig the holes and a skid-loader
for moving trees and dirt. The volunteers, Dennis Carroll,
Marie Pfab, Linda Lackey, Alicia Bitzer, Bill & Hope McGee,
Donna Courson, Ron Pollock, and Conrad Witalis, leveled the
trees, back-filled and raked the soil. Please express your
thanks when you see them. Great job.
2. After discussions with the Paul Bunyan arborist (Nate
Shumaker), the Tree Inventory will begin next Spring.
Meanwhile, the Committee will be preparing a spreadsheet to
record data in the field on tablets and a plan to organize the
field work.
3. The Committee plans to review and recommend changes to
the JML contract for next year.
4. The Committee continues to add data to the Landscape
Database.
5. The Committee prepared a presentation for the Annual
Meeting on November 21.
Key Discussion Summary / Recommendations and Actions:
The Committee requests that the Board authorize the Committee to
oversee the tree/shrub management for the entire HV community.
The Committee requests assistance to investigate how the Hidden
Valley Foundation, as a 501(c)(4) organization, can obtain a
Pennsylvania Wholesaler's Certificate.
Completed Volunteer Information Forms are submitted with this
report for three candidates.Actions/Decisions Requested of the Board: Approve the Volunteer Applications of William & Hope McGee, Donna Courson, and Thomas Sierzega for the Landscape Committee. Next Meeting: 21 November 2020, 3:00 PM Additionally the Committee conducts multiple ad hoc meetings. Landscape Committee Membership Dennis Carroll, Chair Alicia Bitzer Linda Lackey William & Hope McGee Michael Dowling Marie Pfab Donna Courson Thomas Sierzega Board Liaison: tbd
To: HV BOD and Foundation From: Chris Lindberg, HV Representative to Jefferson Township Board of Supervisors Subject: 11/12/2020 Township Meeting Madam/Sirs: I attended the township supervisors monthly meeting on 11/12/2020. There were no items specifically related to HV. The petition to PennDOT for a speed analysis on Rt.31 has slowed per the petitioners request. The Rooster noise complaint has quieted down. Chris Lindberg
HIDDEN VALLEY
FOUNDATION, INC.
POLICY NAME: Emergency Condominium Community Parking Rules and
Towing Policy
POLICY NUMBER: 15-A
ORIGINAL DATE ISSUED: November __, 2020
REVISIONS:
PURPOSE: The Board of Directors of The Hidden Valley Foundation (the “Foundation”) has
enacted the following Emergency Parking Rules for the mutual benefit of residents, the owners
and occupants of The Highlands Condominiums and Summit Village Condominiums. All rights-
of-way and parking lots within the communities of Hidden Valley are private roads maintained
by the Foundation and are subject to the rules, policies, By-Laws and Covenants of the
Foundation and its communities. Due to COVID-19 restrictions, resort shuttle service will not
be provided during the 2020-2021 ski season. As a result, the potential for illegal parking in
certain communities is increased. These Emergency Parking Rules are intended to prevent
illegal parking in those communities and to allow that residents of those communities may park
in the parking lots designated for those communities. These Emergency Parking Rules may be
modified from time to time by the Board of Directors of the Hidden Valley Foundation as it
deems necessary, to promote the safety and welfare of the Members of Hidden Valley
Foundation and shall remain in full force and effect until repealed by the Board.
PREAMBLE:
WHEREAS, the Declaration of Covenants, Conditions and Restrictions of the Foundation, as
amended, the Articles of Incorporation and Bylaws of the Foundation empower the Board of
Directors of the Foundation to enact rules and regulations for the communities comprising
Hidden Valley; and
WHEREAS, the Plat and Plan of The Highlands Condominium and Summit Village provide for
a limited number of parking spaces per residential unit; and
WHEREAS, The Highlands Condominium Plat and Plan, recorded at the Office of the Recorder
of Deeds of Somerset County, and attached to the Declaration of Covenants, Conditions and
1Restrictions on January 23, 1984 at Book Volume 913, Page 806, as amended and supplemented
from time to time, provides that there shall be 1.5 parking spaces per Residential Unit within The
Highlands Condominium; and
WHEREAS, The Hidden Valley Foundation Plat and Plan with respect to the Highlands
Townhouses, recorded at the Office of the Recorder of Deeds of Somerset County, and attached
to the Declaration of Covenants, Conditions and Restrictions on April 10, 1985 at Book Volume
935, Page 115, as amended and supplemented from time to time provides that there shall be 2
parking spaces per Residential Unit within The Highlands Condominium; and
WHEREAS, Summit Village, Plat X, recorded at the Office of the Recorder of Deeds of
Somerset County, and attached to the Declaration of Covenants, Conditions and Restrictions on
September 24, 1992 at Book Volume 1175, Page 374, as amended and supplemented from time
to time, provides that there shall be 2 parking spaces per Residential Unit; and
WHEREAS, pursuant to the Rules and Regulations of the Foundation, The Highlands
Condominiums, The Highlands Townhouses and Summit Village, each Residential Dwelling
Unit in The Highlands Condominiums, the Highlands Townhouses and Summit Village shall
have no more than two (2) unassigned parking spaces available to the Residents of each
Residential Dwelling Unit; and
WHEREAS, due to COVID-19 restrictions, the Resort will not be offering shuttle service to the
ski slopes, which may result in resort guests attempting to park in Hidden Valley community
parking lots;
WHEREAS, in order to prevent to the extent possible illegal parking which could prevent
Hidden Valley residents from parking in their community’s parking lot, the Foundation is
enacting emergency parking rules with respect to those affected communities, which will include
vehicle registration and the issuance of parking permits to residents in the affected communities.
Section 1. Communities Subject to Regulation. The following streets and communities,
and all surface parking lots thereon and therein are subject to these Emergency Parking Rules:
Ridgeview Road
Oliver Way
The Highlands Condominiums
Tanyard Lane
Keeple Lane
Gristmill Lane
Taylor Lane
Veech Lane.
Summit Village Condominiums
Summit Drive
2Summit View Court.
For purposes of these Emergency Parking Rules, the following definitions shall apply:
“Resident” means Unit Owners who reside in the Units or Long-Term Tenants who
reside in the Units.
“Long-Term Tenants” are tenants who lease a Unit for a period of greater than three (3)
months.
“Short-Stay Tenants” are persons who rent Units from Owners for a period of less than
three (3) months.
“Parking Permits” are Resident Parking Permits, Short-Term Tenant Parking Permits and
Guest Parking Permits.
“Resident Parking Permits” are issued to Unit Owners and Long-Term Tenants.
“Short-Term Tenant Parking Permits” are issued to Short-Stay Tenants.
“Guest Parking Permits” are limited-term permits issued to Residents upon request and at
the discretion of the Foundation, provided that parking spaces in over flow lots are available.
Section 2. Parking Restrictions. (a) Each Private Dwelling Unit in The Highlands
Condominiums and Summit Village Condominiums is allowed to have a maximum of two
vehicles parked in parking spaces within the parking lots of each community; provided, however,
that guest parking permits may be issued upon request on a first come/first serve basis at the
discretion of the Foundation. Parking spaces within the parking lots in the communities and
along the streets identified in Section 1 herein above are unassigned and are available to
Residents and Short-Stay Tenants on a first come/first served basis. Except with respect to
designated handicapped parking spaces, there are no reserved parking spaces within the above
referenced parking lots. Guest Permit parking is restricted to the overflow parking lots at South
Ridge Center and the short-term overflow parking areas set forth in Subsection 2(b) below.
Vehicles parked in any of the open parking areas identified in Section 1 herein above that are not
properly displaying a valid Parking Permit are subject to immediate towing at the vehicle
owner’s expense without prior notice. Each parking lot will be posted with appropriate signage
in accordance with 67 Pa. Code § 212.115. Posting of private parking lots.
(b) Short-term overflow parking is available (first come first served) within Hidden
Valley Foundation in various areas: Eagles Ridge Way – 10 spaces; Eagles Ridge Court – 5
spaces; Powder Ridge Road – 5 spaces; South Ridge Court – 25 spaces; Summit Drive – 5
spaces; Summit Place – 8 spaces; Summit Court – 5 spaces; Gristmill Court – 5 spaces;
Highlands Center – 5 spaces; and South Ridge Center – 10 spaces.
Section 3. Vehicle Registration. Residents and Short-Stay Tenants of the Highlands
Condominiums and Summit Village Condominiums are required to register their vehicles with
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