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head office Brighton and Districts Helping Hand Association for Intellectually Disabled Inc. (known as Bayley House) ABN 79 262 349 071 52 Middle Crescent Brighton, Victoria 3186 Ph (03) 9982 1500 contactus@bayleyhouse.org.au www.bayleyhouse.org.au residential houses 68 Earlsfield Road Hampton, Victoria 3188 66 Fewster Road Hampton, Victoria 3188 15 Leonard Street Hampton East, Victoria 3188 39 Lubrano Street Brighton East, Victoria 3187 44 Marriage Road Brighton East, Victoria 3187 Roxburgh House 2A Bendigo Street Cheltenham, Victoria 3192 Helen Schutt House 1 Mount View Street Aspendale, Victoria 3195 bayley respite 31 Lonsdale Avenue Hampton East, Victoria 3188 day services 52 Middle Crescent Brighton, Victoria 3186
Our people. Our lives. Contents Our Organisation 04 Our President’s Report 06 Our Chief Executive Officer’s Report 08 Our Financial Summary 10 Our Day Service 12 Our Accommodation Service 14 Our Respite Service 16 Our Fundraising and Community Awareness 18 Our Human Resources 20 Our Quality Process 22 Our Board 24 Our Staff 26 Our Awards & Life Members 27 Our Volunteers 29 Our Thank You to Supporters 30 DESIGNED BY ILONA SAMCEWICZ–PARHAM & KATELYN TESTA SWINBURNE UNIVERSITY OF TECHNOLOGY FACULTY OF DESIGN
Our Organisation Established in 1951 by a group of parents, the Brighton and Districts Branch of the Helping Hand Association has grown from humble beginnings to become a large organisation. Commonly known as Bayley House, we provide a range of services for over 175 adults with an intellectual disability. about bayley house our history our vision Bayley House has a proud history. 1950s To provide the best possible It was born from the vision of a few • Formation of the Brighton & Districts Branch individually tailored services to families in the 1950’s who wanted of the Helping Hand Association meet the needs of people with an to provide their children with a • Purchase of 52 Middle Crescent after a generous intellectual disability throughout disability an outlet for education, donation from Mrs Kathleen Bayley their lives. opportunity and a fulfilling life. Now 60 years on Bayley House is a 1960s thriving, client focussed not–for– profit organisation which provides • Increased enrolments and opening of a our values a diverse range of services and Workshop & Training Unit We respect all individuals programs in and around Brighton and surrounds. 1970s organisational chart • Opening of Bayley Lodge 30 June 2012 Our people’s needs are central (our first residential property) to all we do We offer a comprehensive Day Service which provides activities, • Redevelopment and opening of the main wing We recognise the dedication of the programs and opportunities that of Bayley House staff, Board and volunteers develop skills, foster greater independence and support 1980s We provide support to the family and clients to reach their goals. • Bayley House School transferred to the Board of Management friends of our people Our Accommodation Service State Education Department (1985) oversees eight residential properties • Bayley House becomes an adult only service We are recognised within the including an Independent Living • First residential house purchased community for our quality of service Complex and six residences which provide ongoing supported 1990s accommodation. We also have a respite house. A Recreation • Sale of Bayley Lodge and purchase of several Program enables clients to residential houses participate in community based • Futures for Young Adults program introduced recreational activities on weekends • Workshop becomes part of the day programs and during holidays. Chief Executive Officer Executive • Bayley House Foundation established Assistant Sixty years of operation is a 2000s significant achievement for any organisation. Our success can be • Bayley House expands into 54 Middle Crescent attributed to a number of factors; • Roxburgh House opened the vision of the original founders, • Opening of Bayleys on Hampton the expertise of the Management and staff, our wonderful volunteers 2010s General Manager Director Finance External Property and Human Quality and supporters and of course, our • Client numbers exceed 170 Accommodation Client Services & Operations Relations OH&S Manager Resources Manager clients. They inspire us to be the & Carer Support Manager Manager Manager • Land purchased in Mentone for future best we can so that each and every relocation of Helen Schutt House day we are supporting them in the way they want so that they can live • Leasing & renovation of Noyes Street, their lives as they choose, reach Highett property Residential Day Service Financial Communications Maintenance HR Management Continuous their goals and pursue their dreams. • Residential properties increased to eight houses Accommodation Provision Management Marketing & OH&S Employee Improvement Respite House Program Information Promotion Transport Relations Compliance Recreation Program Development Technology Fundraising & Buses Recruitment Quality Client Recruitment Project Activities Management Management System 04 Bayley House 2011/12 Annual Report Our Organisation 05
Our President’s Report Bayley House has had many highlights this year, my first as President of the Board of Management. In the past 12 months we have achieved much as an organisation, setting a new strategic direction, attaining accreditation and streamlining many of our practices. a milestone of 60 years contributed to the review process which enabled Mr Peatling and Ms Rhonda Whitfield. Mr Gerard Savage has continued to Roland Naufal to submit his In December 2011 Bayley House provide a high level of contribution report in late April 2012. celebrated 60 years of providing by continuing as the organisation’s services to people with an • Considerable work being Treasurer. Together with those intellectual disability. This was an undertaken to ensure that that I have mentioned the Bayley enormous milestone and one that the design and construction House Board continues to function has seen us grow from a small of the new shared supported at a high level and provides a solid organisation based out of a church accommodation house at 17 governance platform for hall in South Yarra to one that Blackwood Avenue, Mentone will the organisation. is based in Brighton with more be state–of–the–art and deliver than 175 clients, 144 staff and best practice. This house will considerable assets. replace Helen Schutt House staff and volunteers when completed. It is expected that we will lodge for planning On behalf of the Bayley House Board highlights with Kingston Council in the I wish to acknowledge, thank and second half of 2012. congratulate the Bayley House staff The 2011–2012 financial year has team and our committed volunteers. encompassed several significant highlights including: adoption of a Whether it is supporting a client in an art session or completing a • The accreditation of Bayley new constitution sleepover shift at one of the houses, our staff provide a high level of House under the Victorian A new Constitution was adopted at support and guidance for all Disability Service Standards. the 2011 Bayley House Contributors our clients. The culmination of two years of Annual General Meeting held on 13 detailed work by Bayley House September 2011. It was endorsed staff saw a five day, two stage by Consumer Affairs Victoria soon audit, conducted by Health and after. We are now operating under Disability Auditing Australia. the rules and regulations outlined The final report concluded that in the new Constitution ensuring Bayley House was compliant compliance with the Victorian across all standards, which Associations and Incorporations led to a decision to accredit the Act. As part of the process we organisation for three years. have refined the way in which • Bayley House was able to membership is administered and secure a longer term lease formalised Life Membership. on the warehouse at number Individuals who held Honorary 3 Noyes Street, Highett. The Life Membership of Bayley House required renovations are almost received automatic Life Membership complete and the facility will of the Association. be fully utilised by our vocation Angus Graham programs from October 2012. President • A strategic review of the changes to the board external environment in which Bayley House operates was Mr Peter Wilson AM was elected to commissioned by the Board the Board in September 2011. of Bayley House. This has I was elected to the Presidency enabled the Board to focus on at the Board meeting following the preparation of a 3–5 year the Annual General Meeting and Strategic Plan. Many staff I have been well supported by the and stakeholders willingly two Vice Presidents, in Mr Norm 06 Bayley House 2011/12 Annual Report Our PAGE FOOTER
Our Chief Executive Officer’s Report It is with a sense of great pride that I present my CEO’s report. The year has been hectic and challenging but very rewarding. Overwhelmingly our work centred on preparing for the accreditation survey and further improving programs and services to better meet client needs. accreditation Government. Non–compliance would House in Aspendale. Management have significant risks to has worked with our consultants I commenced my report last the organisation. Paul Hede, Dean Priester and David year with a summary and Calver to develop a design which acknowledgement of the work will support up to six clients with a of all staff in preparing for an bayleys on hampton disability. The planning process has accreditation survey under the been supported and informed by the Victorian Disability Services Unfortunately our shop in Hampton members of the Helen Schutt House Standards. I am very pleased to Street failed to meet the financial Association who represent the announce that due to the sustained targets set for the year. Whilst existing residents. efforts of a large number of the shop provided a great venue individuals we have achieved for clients participating in the Art accreditation for three years. Program, sales of Bayley House strategic planning items and other stock lines never Further details about the covered the costs of employing The Board of Management accreditation process are discussed staff or paying the required rental. commenced a strategic planning later in this annual report, but I Despite the shop being ably process in November 2011 with the would like to give you some insight supported by a team of dedicated engagement of Mr Roland Naufal into the extent of the audit by volunteers, led by Mrs Carmel as a service planning consultant. highlighting some of the key aspects Sullivan, a decision was made to Roland co–ordinated a number of involved. These included: close Bayleys on Hampton. activities including family focus • Comprehensive organisational The closure was completed in March 2012. groups, staff and management workshops and individual board key staff changes changes to programs, locations, fees self–assessments and staffing. In combination this can member interviews. • Two stage, five day audit As many of you would know, be difficult and unsettling for some conducted by two auditors relocation of Roland’s work has supported the Mrs Faye Barrow OAM retired at the end of June 2012 after 50 years individuals, however the efforts of our experienced and long serving • Detailed review of organisational policies and procedures bayley jobworks development of a strategic plan for 2012–15. Key issues included: of dedicated service to Bayley House. staff and the irrepressible spirit of Faye’s departure was marked by our clients has helped us to maintain • Examination of our Human The planned relocation of our • An uncertain external a series of fantastic events which that Bayley House culture. Resources record keeping and vocation programs to the property at environment associated with the provided opportunities for everybody training calendar 3 Noyes Street is yet to be completed advent of the National Disability to acknowledge her outstanding The role of CEO is supported by a • Review of up to 20 client files in but will take place in Term 4. Insurances Scheme contribution to the support of clients group of senior managers. My job Day Service Clients and staff have spent time • A significant push by the and the professional development was made easier through the efforts • Two accommodation services preparing for the transition and key Victorian Department of Human of our service. of the aforementioned Mrs Faye visited and audited achievements to bringing the project Services to move from block Barrow OAM, Ms Kerryn McIver, Bruce Salvin to fruition have included: funding of service providers to In addition to Faye’s retirement, long Mrs Penny Hart, Mr James Chief Executive Officer • Respite House in Lonsdale more individual support models serving staff member Mr Ray Fairley Bainbridge, Ms Caroline Stanley Avenue visited and audited • Negotiation of a nine year lease resigned during the year to take and Mr Mark Nicklen. Thanks must • Twenty–five client and family (up from five years) • An increasing requirement up other employment options. also be given to the Board and in interviews • Completion of renovation works for staff around ensuring The clients, staff and families particular, the Board Executive; totalling almost $250,000 compliance and individualised • Preparation of 175 Person showed their appreciation of Ray’s President, Mr Angus Graham, Vice planning Centred Plans 28 years of service and wished him Presidents Ms Rhonda Whitfield It is expected that the facility will be • An environment where there well in April. and Mr Norm Peatling, and the fully operational in October 2012. are sustained shortages Treasurer, Mr Gerard Savage. of appropriate skilled and The Board’s capacity for good As you can see, the accreditation process has been a significant blackwood avenue experienced staff acknowledgements governance and sound advice make working at Bayley House feature in the life of Bayley House As I have already highlighted, both professionally satisfying and this year. Achieving accreditation Considerable time and effort has this financial year has been a big pleasurable. I am sure we will is a condition of ongoing recurrent been expended in planning for the year for staff, clients and other continue to grow and develop in the funding from the Victorian replacement of the Helen Schutt stakeholders. There have been years ahead. 08 Bayley House 2011/12 Annual Report Our Chief Executive Officer’s Report 09
Our Financial Summary income expenditure $ % $ % Bayley House has found the past year challenging in the current economic climate. Health & Community Service Grants 5,846,487.97 72.2 General Office Expenses 139,159.00 1.7 Some traditional sources of income have not been as forthcoming as in previous Client Fees 1,111,964.41 13.7 Business Entity Expenses 48,714.00 0.6 years and our expenses have increased. Sound financial planning, streamlining of Bayley on Hampton Sales 81,111.02 1.0 Service Provision 376,778.00 4.6 processes and consolidation of losses has all impacted on our performance. Bayley@JobWorks Contracts 51,162.24 0.6 Depreciation 275,823.00 3.4 Bequests 229,735.29 2.8 Employee Expenses 6,405,821.00 77.8 Interest on Investments 454,024.60 5.6 Motor vehicle 150,103.00 1.8 summary client fees in Accommodation new systems Donations 221,551.80 2.7 Rent 110,671.00 1.3 during 2011–2012. In order to defray implementation Profit on sale of non-current assets –22,632.00 –0.3 Buildings & Maintenance 274,514.00 3.3 Overall, Bayley House recorded a the increased costs associated with Other 127,104.86 1.6 Utilities 199,738.00 2.4 deficit of $132,704 for the 2011–2012 running our bus fleet such as fuel This year Bayley House implemented Other 251,893.05 3.1 financial year. This year was one of and insurance, we had to increase two new systems; the Sap B1 Total Income 8,100,510.19 100 consolidation whilst we evaluated of transport levies by 6%. Overall accounting package and the Total Expenditure 8,233,214.05 100 our core services, sought to reduce however, we are still able to offer a Meridian Payroll package. These programs operating at a deficit subsidy of 34% on transport costs. will enable us to better cost client and reduced over expenditure in services and improve readiness for some areas. Bayleys on Hampton was closed in March 2012, after Bayley House continued to carefully monitor cash flow and despite recording costing associated with Individual Support Packages and total income, expenditure incurring a total loss of $123,083 for falling interest rates realised the National Disability Insurance and surplus 2007 2012 the year, through trading and loss good returns earning $454,000 on Scheme. The Meridian System on sale of fittings. The recreation interest. Income from donations compliments the Work Buddy time program, although popular with was significantly lower (down and attendance system introduced clients, is unfunded by Government by $102,000) caused by general last year. Both the new systems 2011–2012 2010–2011 2009–2010 2008–2009 2007–2008 and required a subsidy of $84,528 to economic conditions and less allow for better reporting, improved operate for the first three quarters money available from Trusts and data capture and storage and Total Income $8,100.510 $8,327,392 $8,879,090 $6,414,697 $5,427,598 of the financial year. The Day Service Foundations. This is similar to minimize the risk of errors and allow operated within income, however, the experience of other disability a more sophisticated cost allocation. Total Expenditure $8,233,214 $7,946,917 $6,427,291 $5,662,122 $4,919,286 the Accommodation Service finished providers. Three bequests totaling the year with a deficit although its $229,000 were received and the Surplus -$132,703 $380,475 $2,451,799 $752,575 $508,312 performance was improved from the funds were applied to the leasehold future directions prior year. improvements needed at the Noyes Street property in Highett. • Implementation of a Client The full financial report can be downloaded from our website (www.bayleyhouse.org.au) Information System or is available from the Bayley House office. income expenses Our total income was $8,100,510 which at first glance appears to be a Operating expenses rose by reduction on the previous financial $286,297 to $8,233,214; an increase year. As noted in the previous year of 3.5%. There was also an increase Bayley House received a one–off of 4.6% in the costs associated income payment of $556,878 from with the direct support to clients the Bayley House Foundation. When as well as a rise in employee you eliminate this payment, the expenses which comprise 78% of actual increase in revenue is 1% total operating costs. Staff numbers when compared with 2010–2011 grew slightly and salary levels rose financial year. by 3.25% increasing related costs such as superannuation and other Once again State Government entitlements. funding remains our greatest source of income accounting for 72% of total revenue. This is an increase of 5.7% and was due to the annual CPI adjustment, some changes in Day Service client numbers and non– recurrent funding to recompense for staff support of clients experiencing illness or requiring one to one support. There was no increase in 10 Bayley House 2011/12 Annual Report Our Financial Summary 11
Our Day Service time frame gender This year the Day Service has continued to move toward providing more Full time Female opportunities and new experiences for our clients. As a result, the programs Part time Male we offer are varied and cater for differences in interest, ability, age and support requirements. Involvement in the community has been an important element in this, as has providing a more individualised approach. person centred plans client area LGA One of the key achievements was Vocation Bayside City the completion of Person Centred Plans (PCP) across the organisation. Transition Kingston City Clients worked closely with staff and other important people in their life High Support Glen Eira City to identify their interests, determine the support they may require or Older Persons Port Phillip City desire, and establish personal achievements or goals they wanted Futures for Young Adults Stonnington City to work towards. Each PCP is very Outreach Other* comprehensive and outlines what is important to that person and what they would like to achieve. In total * Includes LGAs Melbourne, Yarra, Boroondara, Monash, 175 plans were finalised. Five new Melton, Greater Dandenong programs were introduced directly & Greater Geelong in response to common interests expressed by clients in their PCPs. wide range of activities The drastic growth in client numbers Our involvement with regional and achieving client since 2000 (157%) has seen Bayley state advocacy programs for service outcomes Bayley House continued to offer a wide range of client programs with House become experts in utilising every available space and resource users continues to grow. This year representatives from Bayley House a strong focus on activities such as so we can continue to support participated in Southern Region In line with the guiding standards art, drama and vocational training as great a number of people as self advocacy network meetings for disability services within which provided individuals with possible. Our ability to be proactive and attended at the annual state Victoria, the Day Service reviewed an opportunity to utilise their skill and responsive in the area of disability conference: ‘Having a Say’ some of our programs to ensure base and connect with the local the development of a substantial conducted by Valid. their delivery was in line with best community. This resulted in our program base has resulted in a practice. By implementing small participation in local exhibitions, heavily populated environment changes to traditional programs and the introduction of new ones work placements, community stalls, which moves at an incredible pace. future directions singing performances and sporting This strain on our resources will we were able to increase our ability activities. More than 30 programs be alleviated when we relocate the • Consideration of flexible hours to provide greater support for were offered to individuals through vocational area to Highett or program options clients, facilitate access to more the Day Service; twenty were later in 2012. • Development of new Community individualised activities and improve conducted at Bayley House with the Partnerships the outcomes clients experienced in remainder offsite using community the areas of individuality, capacity, participation, citizenship and based services such as the Brighton highlights • Expansion of program choices and experiences Court House, Brighton Swim School leadership. The outcomes achieved • Relocation of the vocation and Hampton Community Centre. The Working to Potential Project were very individual and had program to Highett continued to expand and experience different meaning and value for significant success. Ten clients now each person. overcoming challenges participate in work placements in seven local businesses. Due to the The greatest challenge for the Day success of the program, Working to Service continues to be that of the Potential opportunities will continue availability of suitable space from to be offered to individuals through which to conduct our programs. our vocation program. 12 Bayley House 2011/12 Annual Report Our day service 13
Our Accommodation Service The Accommodation Service offered by Bayley House provides shared supported accommodation in a group setting. The forty two residents who call one of our houses ‘home’ are able to access the necessary supports they need to live successfully in the community. an individual focus • Individualised support at Roxburgh. One of the residents Consequently we now operate more efficiently, have improved our community visitors spends two days a week at home practices and the crisis nature of the Increasingly the emphasis of Each house received a quarterly with support. On these days work has been reduced. our work is focusing more on visit by two community visitors and she does the weekly grocery individualising the experience meetings were conducted with the shopping for the house and of shared living for each of our residents. This has been a priority pursues her own interests. training initiatives regional co–ordinator on an annual basis. The program is co–ordinated for us over the past twelve months. through the Office of the Public The training opportunities offered Staff members have worked closely with each resident to identify the improving person to staff have continued to expand Advocate and community visitors investigate living conditions, support they require and customise centred planning during the year. A further seven staff members enrolled in the Certificate gauge our performance in relation to the ways in which we can meet compliance and enquire about things The success of several resident IV course in Disability conducted their unique needs in home living that really matter to our residents. directed initiatives and the move by Haley College and training in a activities, community access, Over the past year they have towards a more individualised Diploma of Disability was introduced. lifelong learning, social activities, identified a range of issues relating approach in the Accommodation In addition to this a number of long health and safety. to facilities, planning, duty of care, Service prompted a review of each standing experienced staff took safety and client concerns. resident’s Person Centred Plan. advantage of the Recognition of Prior The supports put in place are Each issue was worked through Ms Vicky Hester was engaged to Learning process to gain accredited distinctly different for each person during the course of the visit and worked with staff and Team Leaders qualifications in the Diploma in and were identified in each resident’s resolved in a collaborative manner. to identify what was important Disability, Advanced Certificate Person Centred Plan (PCP). Some ‘to’ each person rather than ‘for’ in Disability and Diploma in of the individual initiatives identified and implemented include: each person. As a consequence Person Centred Plans across the Case Management. future directions • A new recreation program at Accommodation Service were • Develop a strategy to better Helen Schutt House. Initially renewed and further individualised providing a meet the needs of our funded by a community grant from the Kingston City Council, initiatives have been accomplished. quality service ageing residents • Provision of more individualised this program enables a resident to remain home one day developing a Quality improvement plans were developed for each of our services to residents each week to spend the day exploring new opportunities for great team houses under the direction of • Exploration of alternate housing models Ms Anneke Jurgens. The final participation in the community, Another key objective has been the plan was completed in March attending to personal restructure and consolidation of and the quarterly review process appointments, shopping and our staff team. In doing this we have commenced in June. Each plan personal enjoyment. developed an enthusiastic, talented was developed in consultation with • Retirement Planning at Fewster. and informed team which has resulted parents, residents, staff and other The residents of this house are in a greater understanding of what is relevant organisations and is unique aging and retirement planning important to each resident and the to that house. The plans identify has enabled one resident to development of a more comprehensive key ways to ensure continuous ‘remain home’ two days a approach to their support. improvement is demonstrated and week to pursue interests such foster the delivery of a more person as attending local Morning Three team Support Co–ordinator centred approach. They may outline Melodies sessions, having roles were introduced in recognition strategies, projects and initiatives lunch out or exploring local Op of the emerging need for specialist that improve the operation of the Shops. This has inspired other tasks to be undertaken in a more co– house, better support residents or residents to consider planning ordinated way. This has led to better enhance quality of life. for retirement. communication with families, greater compliance and increased operational capacity across the service. 14 Bayley House 2011/12 Annual Report Our Accommodation Service 15
Our Respite Service recreation activities This year several changes were • Holiday Activity Program– Term breaks provided opportunities to go to the of activities undertaken and the number of people accessing the program. Integrating the Recreation made to the Recreation Program. movies, visit holiday attractions Program with aspects of the Respite The focus was on providing fun, age such as Ashton Maze, Healesville Service helped to provide greater The Respite Service offered by Bayley House continued to be popular. appropriate recreational and leisure Sanctuary and Collingwood continuity of care and reduced activities for individuals with high Farm as well as trips to the city, duplication of effort by way of Over the past 12 months 106 people and their families accessed short term support needs or those still living at cafes and night markets. assessment and co–ordination. accommodation at our Respite house. In addition to this others participated home with parents over the age of • Weekend Leisure Activities– 60. Where appropriate the program Lawn Bowls, Ten Pin Bowling, in our Recreation Program. also provided additional support Zebras and Saints football future directions for those accessing the respite matches. service or individuals identified by • Integration of planning for • Weekend High Support Activities– respite into a person’s long respite overview 18 people with significantly high or an emergency bed Day Service staff as being suitable candidates for being involved in Hydrotherapy and Music Therapy sessions provided term planning complex needs exceeded 400 nights. the program. outstanding opportunities for • External evaluation of the The respite house operated at an The presence of a designated people to engage in activities Recreation Program overall occupancy rate of 94%. This was achieved for two reasons. emergency bed increased our The activities undertaken were that energise and stimulate. • Increasing use of volunteers to The number of people provided with Firstly a grant from the Department capacity to respond to genuine diverse and varied. Increasing the assist with recreation activities respite increased by 53% over the of Human Services enabled the emergencies. The bed was flexibility of program structures previous year. Whilst not new to the purchase of specialist equipment generally full and the nature of The lack of external funding has • Increase flexibility to cater for where possible, provided better service, many of these people had not including a Hi Lo bed, lifting machine the emergencies often resulted been a major challenge for the ‘spur of the moment’ options, opportunities and outcomes used our respite house for several and critical lifting training. in substantial additional work to Recreation Program. This ultimately respite requests for each person. Overall the years; returning in search of fun, This was essential for increasing be undertaken. Communicating had an impact on the number of recreation program comprised of safe, age appropriate activities and the comfort of those using respite with family members, Day Service sessions conducted, the range three elements: support delivered by trained staff. and improving manual handling providers, case managers, processes. Secondly we successfully guardians and health professionals The booking and assessment system implemented practices whereby is inevitable in these situations. for the Respite Service continued to one bed or respite placement was be refined throughout the year and allocated to a person with high is now providing a more fair and support needs at any given time learning experiences efficient system. All enquiries from provided that level of support individuals, their family members, required by other residents was The streamlining of our respite or case managers are initially low to moderate. This resulted in a services resulted in fewer incidents directed to the Respite Service more efficient use of staff and an but highlighted the struggle Co–ordinator who establishes the increased ability to cater for the families generally have when eligibility and support needs of needs of all respite users. trying to access respite services. the person. During the year client Additionally it reinforced that there support profiles were developed for each person who accessed respite. manual handling is a substantial unmet need for facility based respite. It is important New respite users underwent a Health and Safety Assessment and assessments that information and education be provided to assist families to better staff liaised with case managers, plan for future respite, including Working correctly with people with specialist health services and family alternative respite options, as well high support needs requires a members when learning about the as housing and accommodation. greater assessment of their needs frequency, amount of daily support Respite is a better experience all as it often entails full physical time required and the type of round when it is linked to clearly assistance with tasks involved in support necessary for the person identified personal goals and everyday living such as personal to be as independent as possible documented within each person’s care, bathing, medical needs or whilst at respite. In total, 25 new Person Centred Plan. behavioural concerns. During the assessments were completed. year manual handling assessments Of these 21 accepted respite were introduced for all those with placements with 85% arranging a repeat stay during the year. high support needs. Performed by staff changes a physiotherapist, the assessments ensured the specific handling needs Mr Robbie Hendry joined us as of each person were determined accommodating people and staff were properly trained to Respite Co–ordinator following the resignation of Ms Teresa Dowding with high support needs transfer people to and from a bed, chair or shower. in April. Robbie has a strong background in disability services and has already made some significant Last year one in every five people changes to the Respite area. using our respite service had high Ms Judith Herdman has been support needs. In total, the number co–ordinating the Recreation of respite nights provided for Program since December. 16 Bayley House 2011/12 Annual Report Our Respite Service 17
Our Fundraising and Community Awareness It is important that Bayley House build and maintain a high profile within our community. Creating greater awareness of what we do and developing strong relationships is vital to raising funds, creating lasting partnerships and engaging valuable support. community support social media corporate volunteering The work of Bayley House is made Another first was the establishment Vodafone Australia and Exxon Mobil possible through the support of of a presence for Bayley House on were both involved in corporate many individuals and organisations. Facebook. The use of this form of volunteering days during the year. This financial year Bayley House social media has enabled us to keep Volunteers worked with our clients received donations of $221,551, a people updated on what is happening to complete gardening tasks, paint decrease of 31% on the previous at Bayley House and display photos furniture, complete contract tasks, year despite the total number of of events and activities. prepare artwork for display and donations being 30% higher. assist in creating Christmas items A 35% reduction in the number for sale in our shop. of funds received through grants community partnerships from Trusts and Foundations also had an impact. Despite In March Bayley House was community involvement this, our annual appeal and In– announced as the Community Celebration programs continued Partner for the Bayside Business The Bayley Beat team once again to grow. Revenue generated from Network (BBN). We worked participated in the Run Melbourne celebrations exceeded $5,000 and closely with BBN representatives event in July. Thirty one clients our appeals yielded over $36,000; to promote Bayley House at their walked the 5km course to raise tripling the funds raised the previous events. With over 400 members just over $9,100 for the purchase year. Peppermill Consultants were this partnership will provide the of fitness equipment. Clients engaged to help develop a Bequest opportunity for us to build strong also enjoyed attending local and program and support applications relationships with local businesses. AFL football matches thanks to to Trusts and Foundations. the generosity of the St Kilda auxiliaries committees Our long standing Community Angels Supporters Group and the Partnership with The Good Guys Sandringham Football Club. Bayley House continued to receive a calendar of art Brighton continued. A percentage Bayley House was the Charity the support of the Bayley Birds, For the first time ever, Bayley House from each purchase at the store was donated to Bayley House through Partner for the Bayside Carols in the Park event last December. Family & Friends and Residential Raisers. The Bayley Birds hosted donations produced a calendar as part of our The Good Guys Foundation. A large team of volunteers and several functions during the year fundraising activities. The calendar This, combined with barbecues held clients helped us raise $9,000 raising funds to support several featured artwork produced by in conjunction with their three day through the sale of program key programs. Residential Raiser’s 350,000 $328,724 $323,888 clients and photographed by the sales, raised over $8,800 towards booklets and candles. sought donations, conducted raffles $294,974 Digital Art and Media Group. Almost our programs. and sold merchandise contributing 300,000 $280,790 400 copies were sold or given away over $17,000 to the Bayley House as promotional tools. The calendar Foundation. Family & Friends 250,000 $221,551 was launched by Councillor Clifford held many fundraising activities Hayes in September and supported throughout the year enabling them Amount 200,000 by our printers, Printroom and a to host the annual Client Christmas Community Grant from the Bayside Luncheon at The International of 150,000 City Council. Brighton; a venue large enough for all clients to attend. 100,000 future directions 50,000 • Extend the Bequest Program 0 2007–2008 2008–2009 2009–2010 2010–2011 2011–2012 • Develop a new website • Increase online giving revenue Year 18 Bayley House 2011/12 Annual Report Our Fundraising and Community Awareness Our PAGE FOOTER 19
Our Human Resources The staff at Bayley House provide an enriching and supportive environment for our clients. Accordingly we recognise their commitment and passion to their work and seek to provide Human Resource practices and policies which promote a harmonious and productive workplace. overview To this end, one of the key outcomes staff breakdown for the HR area this year was the Bayley House employs a total of 144 implementation of a performance staff across the areas of supported review and supervision process for accommodation, respite, our all staff. This process provides an Day Service and administration. opportunity for formal discussion Over the past 12 months we have and constructive feedback between continued to focus on establishing staff and their reviewer. Prior to and and building the foundation of our during implementation, all those Human Resources (HR) processes responsible for conducting staff with the aim of ensuring we have the appraisals underwent training and right staff with the right skills and were provided with written materials knowledge to deliver the highest and support to develop and quality service to our clients now consolidate their skills in conducting and in the future. appraisals and supporting the establishment of the process within Part time Bayley House. key objectives Casual Our HR Strategy was further recruitment and Full time developed and refined this year with the objective of partnering with orientation managers to deliver effective people Over the past 12 months our management solutions in a positive way. The organisation underwent recruitment and selection processes have been reviewed gender times of change and transition as and continuously improved. new practices were introduced and Our induction and orientation several long standing staff members process for new staff was further announced their intention to resign developed and enhanced, or retire. The support of staff and with half day organisational managers during this time was orientation sessions being particularly important. Another implemented in addition to objective that was initiated was the workgroup inductions. better alignment of HR processes and practices with Bayley House goals and strategies. The processes and practices will be continually future directions reviewed to adapt to a changing • Further consolidate and embed environment. HR practices and policies • Continue to pursue a continuous Female performance review improvement approach Male process • Expand strategies in relation to training and development needs Bayley House is committed to ensuring all employees are properly supervised, have role clarity and their performance is regularly appraised. 20 Bayley House 2011/12 Annual Report Bayley House 2011/12Our PAGE Report Annual FOOTER 21
Our Quality Process Bayley House prides itself on the high quality of our services and practices. Over the past year we have implemented a range of new measures which have resulted in the development and upgrade of our practices to ensure we are fully compliant with Victorian State guidelines and the Victorian Disability Act 2006. continuous improvement implement systems in preparation a quality service committee for external accreditation. Internal processes were put in One of the major benefits of our place to maximise the efficiency of journey through the accreditation The Continuous Improvement operations and ensure the support process has been that quality now, Committee (CIC) is a representative we provided clients underpinned all more than ever, underpins the work group from Management, Day our activities, ensuring we operated we do across the Service whether it Service and Accommodation which in accordance with the Disability Act is in the direct support of individuals, acts as a reference point and guiding 2006, the Quality Framework and or in the manner in which body for the development of policies human rights. information is recorded. Monitoring and procedures and the review of and evaluation has become second our operations. They also review In November 2011 Synthesize nature and is now a regular function concerns in the area of Occupational Consultants undertook an internal within our operations. Health and Safety. audit to assess our readiness for the accreditation process and to assess Over the past 12 months the CIC met each month and was responsible our level of compliance with the person centred plans Disability Act 2006. An action plan for endorsing all policies and forms was developed to address areas that The focus of a Person Centred Plan required for Bayley House to operate needed further work. (PCP) is around realising particular in accordance with departmental outcomes an individual has identified guidelines. The members were they would like to achieve. It may be involved in working groups to develop specific policies and where accreditation against involvement in an activity, gaining of appropriate made recommendations standards an experience or an improvement in that person’s quality of life. to the Senior Management Team. Each PCP is expressed in a form In all essence, they have supported In May 2012 an organisation wide that the person can understand. and overseen the preparation for accreditation survey of Bayley The majority were written in an easy the audit process. House was completed by Health and read form whilst others were in Disability Audition Australia (HDAA). visual (DVD) or auditory (CD) formats. The process was completed in two preparing for stages. Bayley House was assessed Over the past 12 months staff accreditation against nine industry standards which relate to the operations of across the Day Program and Accommodation Service actively the organisation and five outcome The Victorian Department of Human supported individuals in pursuit standards. The latter relate to the Services (DHS) has developed a of the goals they had identified in work we do with individuals. Bayley set of Standards against which all their PCP. Programs and activities House was awarded accreditation community organisations receiving introduced this year reflected the status for a three year period. government funding are evaluated. needs and interests identified in As such an organisation, Bayley individual PCPs. House, is required to be accredited by a department endorsed keeping staff updated independent review body once every Internal information sessions were making it easy three years. held with staff throughout the year for clients Handbooks were developed future directions to keep them fully informed of all the Over the past two years and in for both the Day Program and • Adoption of a recognised requirements against the Standards. As part of the accreditation particular the last 12 months, Accommodation Services. Quality System Staff reviewed and discussed process Bayley House produced the staff at Bayley House has worked Information about rights and operational areas of compliance a suite of easy read documents to • Introduction of a Client Outcome tirelessly under the direction of responsibilities, how to make a each week and contributed to assist clients to fully understand Measurement Tool Ms Penny Hart, Quality Manager complaint and the industry and developing quality plans across information that directly • Implement an electronic and the CIC to review their work outcome standards were presented. the service. impacted on them. Client Data System practices and to develop and 22 Bayley House 2011/12 Annual Report Our Quality Process 23
Our Board Our Vale The Board of Management is responsible for governance; overseeing the Beryl Fookes OAM operation of Bayley House, monitoring performance and setting strategic 27 March 1926 – 17 April 2012 direction. It makes decisions that ensure Bayley House remains financially secure, meets all legal and ethical obligations and builds a strong future. board of management and sports, she brings essential publicly listed Australian internet sub–committees Bayley House was greatly saddened skills and diverse thinking to the and multimedia communications by the passing of Beryl Fookes OAM As at June 30 2012 President governance of Bayley House. company. Anthony is currently the in April. Beryl first became involved Mr Angus Graham Know–How Manager at Minter Each of Bayley House’s four with us in 1963 and was well known Angus is currently Director of Treasurer Ellison Lawyers. Sub–Committees has representation and respected by clients, families, ANZ Global Markets. His strong Mr Gerard Savage from the Board, staff and volunteers. volunteers and staff. Her invaluable background in banking and finance Gerard joined the Board in 1996 Prof Peter Vulcan AM Collectively they provide advice and contribution to Bayley House spanned led to his appointment to the and has held the position of Peter has had a long association with make recommendations to the Board. nearly 50 years and helped our Finance Sub– Committee in June Treasurer since 1998. He also Bayley House and is a Life Member organisation become what it is today. 2006. Angus joined the Board in chairs the Finance Sub–Committee. of the organisation. He first joined Day Service Sub–Committee February 2007 and was elected Gerard has a strong background the Board in 1984 and has held the Chair: Mr Norm Peatling Beryl played a significant role as as President in October 2011. He in financial accounting, business position of Vice President on four Members: Mrs Faye Barrow OAM, a Board Member, shop volunteer, is a past Deputy Chairman of the and information technology. He occasions. He served as President Mrs Pat Calver, Mrs Penny Hart, client advocate, fundraiser and Leukaemia Foundation of Australia currently holds the position of from 1988–92. Peter has held Board Mr Paul Hede, Mr Anthony committee member. She was and a past Director of the Melbourne Senior Manager – IT Process and positions with the Road Safety and Loschiavo, Mr Peter McCormack, a friend to all and well loved by Football Club and the Responsible Consulting Information Technology Traffic Authority, the Child Accident Mr Glen New, Mr Bruce Salvin everyone. Without a doubt it was Investment Association Australasia. Management at Mercedes Benz Prevention Foundation of Australia her commitment and dedication to Angus presently serves as Chairman Australia/Pacific Pty Ltd. and the Motor Accidents Board. Accommodation Sub–Committee the clients that endeared her to the of Down Syndrome Australia and Currently Peter is the Chair of the Chair: Prof Peter Vulcan AM Bayley House community. Chairs the Financial Markets Mr Richard Dalton Accommodation Sub–Committee. Committee: Mr David Calver, Foundation for Children. Richard is a practicing barrister at Mr Mark Nicklen, Mr Norm Peatling, the Victorian Bar and has expertise Mr Peter Wilson AM Mr Bruce Salvin, Ms Rhonda Vice President in workplace law, particularly Peter Wilson AM is National Whitfield, Ms Lucy Whelan Mr Norm Peatling employee relations and industrial President of the Australian Human Norm was elected Vice President in matters. He was Treasurer and Resources Institute, Chairman of Finance Sub–Committee October 2011 but has been a Board Director of the Helen Schutt House Yarra Valley Water Limited and a Chair: Mr Gerard Savage member on two occasions; firstly Committee of Management for seven Board Director on the World HR Committee: Ms Cathy Branigan, from 2002–2005 and again since years before being appointed to the Federation, and the Vincent Fairfax Mr Angus Graham, Mr Norm 2007. Norm has a strong background Board in October 2009. Ethics in Leadership Foundation. Peatling, Mr Bruce Salvin, in the finance and investment Peter has held senior executive Ms Rachel Milum industry and is a former partner of Dr Richard Fletcher appointments at ANZ, Amcor and Potter Partners. Norm is currently Richard was originally appointed the Federal Treasury, as CEO of the Human Resources Sub–Committee the Chair of the Day Service Sub– to the Board in December 1980, Energy 21 Group, and also a range Chair: Mr Anthony Loschiavo Committee and is a member of both but has been a member on several of senior public and private board Committee: Mr James Bainbridge, the Finance and Accommodation occasions since then. He was directorships. Mrs Faye Barrow OAM, Mr Mark Sub–Committees. President from 1985–88 and again Nicklen, Mr Bruce Salvin, from 2009–2011. Richard has served Meeting attendance Mrs Caroline Stanley, Vice President on the Board and committees of four Current Board Members Mr Peter Wilson AM Ms Rhonda Whitfield medical organisations including the Rhonda is an experienced non– Sandringham Hospital and the Royal Mr Angus Graham 7/8 executive director, executive mentor, Australasian College of Surgeons. Mr Norm Peatling 8/8 dispute resolution professional and He is a member of several local Ms Rhonda Whitfield 7/8 former senior business executive of community groups. Mr Gerard Savage 5/8 technology corporations. She was Mr Richard Dalton 6/8 appointed to the Board in March Mr Anthony Loschiavo Dr Richard Fletcher 7/8 2009 and elected as Vice President Anthony has been a member of the Mr Anthony Loschiavo 7/8 in October 2011. Rhonda is Deputy Board since February 2007. He has Prof Peter Vulcan AM 8/8 Chair of the Accommodation worked as a lawyer in both private Mr Peter Wilson AM 5/8 Sub–Committee. As a past board practice and statutory authorities director in the sectors of disability, and has experience as a company health, technology, arts, parks secretary and general counsel of a 24 Bayley House 2011/12 Annual Report OurFOOTER Our PAGE Board 25
Our Staff (Permanent staff as at June 30 2012) Our Awards & Life Members Bayley House recognizes the involvement and commitment of those who have administration Leonard Street Ms Julienne Balfe supported us through the bestowment of one of our awards or the granting of a Team Leader: Ms Belinda Smith Mrs Prue Bennett Life Membership. Each recipient has made a significant contribution to Bayley Chief Executive Officer: Residential Carers: Ms Sue McNeill, Miss Ketki Bhavsar Mr Bruce Salvin Mr Justin McNallie, Mr William Miss Tydree Broadbridge House and has made a real difference to everyone involved in our Organisation. Executive Assistant: Hindmarsh, Ms Fiona Henderson, Ms Jillian Chapman Mrs Glenda Bainbridge Ms Sophie Drake, Mr Paul Haugh Ms Clare Connelly Finance & Operations Manager: Ms Cathy Branigan Lonsdale Avenue Mr Sol Deheer Ms Haley Dillon honorary life members Property & OHS Manager: Team Leader: Mr Robbie Hendry Ms Laprini Dimitrakopoulos Mr C Godfrey * 1955 Mrs J Kennedy* 1997 Mrs V Jamieson 2003 Mr James Bainbridge Residential Carers: Ms Nancy Mr Timothy Downes Mrs K Bayley * 1956 Mrs L Morgan * 1997 Mrs V Doolan 2004 External Relations Manager: Aliaga, Ms Amanvir Kaur Gill, Mrs Lyn Flynn Mr C Elliott * 1963 Mrs G Vulcan * 1997 Mrs S Stewart 2004 Ms Kerryn McIver Mr Steven Cargill, Ms Sophie Drake, Mrs Rina Ganatra Mr S T Glassborow MBE * 1974 Mrs S Ball 1998 Mrs J Browne 2005 Human Resources Manager: Ms Brylie Oliver, Mr Gagandeep Ms Anne Harris Mrs E M Glassborow BEM* 1974 Mrs M Duffield 1998 Mrs E Campbell 2005 Ms Caroline Stanley Singh, Ms Sue McNeill, Ms Cynthia Harris Mr K E Davidson * 1976 Mr I Grover 1998 Mrs L Dugan* 2005 Office Manager: Ms Kathleen Laurence Mrs Jane Healey Mr R O Ball * 1976 Mr J Malone * 1998 Mrs G Hance 2007 Mrs Sally Stewart Mrs Krysia Hodgson Mr R J Black OAM * 1983 Mrs J Grover 1999 Mrs C Sullivan 2007 Administration Officer: Lubrano Street Mrs Jane Hughes Mr T Haddon* 1983 Prof P Vulcan AM 1999 Mrs J Walter 2007 Ms Jane Boothby Team Leaders: Mrs Maria Iyer Mrs E Tonkin * 1984 Mrs F Barrow OAM 2001 Mr P Lee 2008 Ms Lorraine Hyland, Mrs Yasmin Jahan Mr T Mulcahy * 1990 Mr G Gude 2001 Mr P Bennett 2009 Ms Judith Herdman Mr Willie Kamara Miss B Fookes OAM* 1994 Mr R Fletcher 2002 Mr H Walker 2009 accommodation and Residential Carers: Mrs Manjinder Kaur Mr P Blood * 1994 Mrs T Waite 2002 Mrs H Glotzer–Rozenfeld 2009 carer support Ms Jo Greenland, Mr Paul Haug, Mr William Hindmarsh, Ms Navdeep Kaur Mrs Annette Le Breton Miss S Ruthven * 1994 Mrs M Bettess 2003 Mr J Bainbridge 2010 Mrs M Andrawartha 1997 Mrs L Fraser 2003 Mr R Fairley 2010 Ms Christine Farnfield Mrs Barbara Lee Mrs P Arnott * 1997 Mr J Jamieson* 2003 Mrs K Hodgson 2011 General Manager Accommodation Mrs Judy Lloyd & Carer Support: Roxburgh House Mr Paul Masterson * Deceased Mr Mark Nicklen Acting Team Leader: Ms Anna Dunlevie Mrs Kim McKay Mrs Jacqueline McLeod outstanding service Silver Emblem with Wreath Earlsfield Road Acting Team Leader: Residential Carers: Mrs Yvonne Millet awards Mrs E M Glassborow BEM* 1970 Mrs W Lawry 2005 Ms Michelle Rickards, Ms Jo Ms Grace Mugwanga Ms Serena Maguire (Formerly Helping Hand Association Mr K Hocking * 1971 Mr P O’Connor* 2005 Greenland, Mr William Hindmarsh, Mrs Kylie Myles–Grabusnik Central Council Award) Residential Carers: Mr Alberto Mr C Elliott * 1973 Mrs P Arnott * 1975 Mrs Yvonne Millet, Ms Erika Miss Marcia Ratumaitavuki Hebias, Ms Polly Todorova, Mr Mrs E Tonkin * 1974 Miss S Ruthven * 1978 Pontesdemelo, Ms Grace Friend, Mrs Carole–Ann Rayner Oltman Weeber, Ms Amy Plymin, Mr Gold Emblem and Gold Wreath Mrs H McMahon * 1974 Mr R Ball * 1978 Ms Melodie Cowle Ms Gillian Simpson Peter Molony, Mr Gagandeep Singh Past President of the Association Mr J Andrawartha * 1994 Mr P Blood * 1979 Ms Kelly Smith Central Council Mr I Grover 1994 Miss B Fookes OAM 1979 Recreation & Leisure Mr Andy Tanojevic Fewster Road Mr J Jamieson* 1994 Mrs S Ball 1981 Recreation Coordinator: Mrs Anu Thakker Acting Team Leader: Silver Emblem with Silver Wreath Mrs V Doolan 1995 Mrs V Fookes * 1981 Ms Judith Herdman Mr Matt Walsh Ms Brenda Brooks Persons who have given continuous Mrs J Grover 1995 Mrs M Andrawartha 1982 Mrs Natarsha Warren Residential Carers: outstanding service to Bayley House Mr G Gude 1995 Mrs L Dugan* 1982 Miss Georgina Wearne Ms Sue McNeill, Mr Peter Molony, Mr Paul Haug, Ms Wendy Graham, day service Mrs Margaret Widdowson in excess of 15 years. Mrs J Johnstone * Mrs J Moore 1996 1996 Mr R J Black OAM * Mrs F Barrow OAM 1983 1986 Mrs Jolanda Zonneveld Mr Eliot Mishi Gold Emblem with Gold Wreath Mrs S Stewart 1996 Mrs J Kennedy 1987 Director Client Services: Mrs G Hance 1996 Mr R Henderson * 1988 Mrs Faye Barrow OAM Helen Schutt House Team Leader: Assistant Program Manager transport Mr S T Glassborow MBE * Mr K E Davidson * 1983 1983 Mrs B Lynch* Mrs F Matthews 1996 1996 Mr R G Phyland Mr T Mulcahy * 1988 1989 Day Service: Ms Joanne Sellman Mr P Blood * 1988 Mr P Sheehan * 1997 Mrs P O’Leary * 1990 Mrs Penny Hart Mr Bernard Brennan Residential Carers: Miss B Fookes OAM* 1998 Mrs K Myles–Grabusnik 2002 Mrs G Vulcan * 1991 Mr John Causer Mrs Susan Swan, Miss Karen Mrs J O’Connor 2002 Mrs L Morgan * 1991 Assistant Program Manager Mr Trevor Coe Smith, Ms Rosie Hume, Ms Holly Mr R Shields 2002 The Bayley Birds 1991 JobWorks: Ms Beverley Cross Whightwick, Mr Manhivi Josaya, Mr N Barrow 2003 Mrs M Sheehan * 1992 Mr Glen New Mr Richard de Carteret Ms Christine Farnfield Mrs P Waldron 2003 Mrs M Duffield 1993 Mr David Katz Mrs A Watkins 2003 Mrs F Vivian* 1993 Instructors: Ms Leonie Stott Marriage Road Mrs P Bennett 2004 Mrs R Stuart* 1993 Mrs Sue Agostino Mr Peter Thomas Team Leader: Mrs Susanne Nyland Mrs S Brain 2004 Mrs J Blood * 1993 Mrs Heather Armstrong Mr Eugene Vajtauer Residential Carers: Ms Emily Mrs K Hodgson 2004 Mrs H Black 1993 Miss Patience Awuor Turner, Ms Armanvir Kaur Gill Mr I Sequano 2004 Prof P Vulcan AM 1997 Miss Lauren Axton Mrs H Glotzer–Rozenfeld 2005 Mrs T Waite 1997 26 Bayley House 2011/12 Annual Report Our Staff/Our AWARDSOur & LIFE PAGEMEMBERS FOOTER 27
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