Harris County Carver Middle School - Optional 8th Grade Georgia Studies Field Trip
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Harris County Carver Middle School
Optional 8th Grade Georgia Studies Field Trip
Health and Safety Protocols concerning COVID-19
The health and safety of our students and staff continues to be our highest priority. For the 2022 Georgia Studies Field Trip,
the Harris County School District Protocol for Health Schools will guide our planning and decision-making process.
Participants will be required to follow the protocols as they exist at the time of the trip.
Dear 8th Grade Parents and Students,
We are excited to announce that we will offer our 8th graders the opportunity to take a trip through Georgia’s coastal area!
This is a three-day, two night tour that will take our students across Georgia to visit and study some of our state’s most
famous sites. (See itinerary attached.)
Trip Information
The trip is scheduled for Tuesday, March 29th – Thursday, March 31st. The cost for the trip is $441.00 per student. This
cost includes transportation on luxury motor coaches, hotel lodging, all meals, nighttime security, and admission to all sites
and events. Field trip seats are available on a first come first serve basis. An initial deposit must be made by December 17,
2021 through the online payment portal to secure a spot on the trip (if spaces are available). The first 200 students and
parents are guaranteed a spot on the trip, once the slots are full, a waiting list will be started through the Online Payment
Portal.
If there is a financial need please see your GA Studies teacher prior to registering online.
Payment Portal
Funds will be collected using an online payment portal. For your convenience, the cost of the trip may be completed in one
payment or split over four payments. The payment portal does have a 2.9% transaction fee that will be added upon check-
out. To remain active on the trip, the full cost of the trip must be paid in-full by February 28, 2022. You have two options
for payment:
• Option 1: Pay in full the $441 when you register online.
• Option 2: You will make a deposit of $114 on the day you register and 3 additional payments of $109 on November
30th, January 31st and February 28th. Final payments are due by February 28th, no exceptions.
Note: You may pay your trip off earlier if you like but no later than the date given.
Travel Insurance
Travel insurance is available for an additional cost through the online payment portal. When you make your last payment a
green box will appear that offers you the opportunity to purchase insurance on the trip. This is not something we’ve offered
before but the travel company as well as the school feel this may be something you want to look at this year. Please read
over the handout carefully and decide if this is an option you would like to purchase.
Coverage Description Cost
Regular rate See attached sheet $21.00
CFAR See attached sheet $31.50• Anyone who must cancel after registering will receive their money back, minus a $114 motor coach seat fee (or their
first installment payment decided by A Plus and Lead Teacher).
• Anyone who must cancel, in writing, within 7 days of the trip will forfeit $190 (for bus and hotel). Any no shows the
morning of departure will forfeit the entire cost of the trip.
Behavior Expectations:
Students participating in this trip are expected to maintain a positive behavior record.
● Students with two full-day assignments to In School Suspension (ISS) between October 6, 2021 and March 28, 2022
may not participate unless their parent or guardian, at their own expense, accompanies and supervises them. Parent
or guardian spots would be determined based on space available at the time of the parent or guardian request.
● Students who are assigned to Out of School Suspension (OSS) anytime in the 2021-2022 school year or a student
who serves 3 or more full-day (separate) assignments in In School Suspension WILL NOT BE ABLE TO ATTEND THE
TRIP UNDER ANY CIRCUMSTANCES.
COVID-19 Considerations:
Masking - Under the current HC Protocols for Healthy Schools, participants on the
trip would be required to wear face coverings at all times while on the
bus and when social distancing is not possible.
Heath Checks - Health Checks will be completed daily in accordance with the HC
Protocol for Health Schools document. This would include student
temperatures as they are a leading indicator for student illness.
Grouping - In an effort to ensure a safe environment for all students, students will
be required to remain in their student groupings throughout the trip.
Chaperone Groupings will determining rooming assignments, bus
assignments, and seating assignments.
Students/Chaperones - Students/Chaperones testing positive for COVID-19 at time of the tip
Testing Positive for will be required to isolate in accordance to the Protocol for Healthy
COVID- 19 before Schools document
the trip. - Students/Chaperones testing positive for COVID-19, who did not
purchase travel insurance, will not receive a refund if they are unable to
attend the trip.
Students/Chaperones - Students/Chaperones identified as a Close Contact at time of the trip
Identified as a Close will be required to quarantine in accordance to the Protocol for Healthy
Contact before the Schools document
trip. - Students/Chaperones identified as Close Contact at the time of the trip,
who did not purchase travel insurance, will not receive a refund if they
are unable to attend the trip.
Student’s illnesses - If a student is showing symptoms of COVID-19, tests positive for
while on the trip. COVID-19, or is identified as a Close Contact to an individual who
tested positive for COVID-19 while on the trip, the following procedure
will be implemented: (i) Parents will be notified and must immediately
pick up their student. (ii) Students will be immediately be removed
from the trip’s activities and every effort will be made to return them to
their hotel. (iii) Students will be quarantined until parent pick-up is
completed
What if the trip is - If it is determined, by the school or other agency, that the trip will be
Canceled canceled due to COVID-19 concerns, full refunds, of the amount paid,
will be provided.Travel Insurance - Travel Insurance is available, for an additional cost, through the online
payment portal. Travel insurance is optional but suggested given the
uncertainty associated with the COVID-19 Pandemic.
Scholarship Fund Request:
In an effort to make this trip available to as many students as possible, we are asking families, who are interested in
supporting our scholarship fund, to consider making a donation to help sponsor a student. If you are interested, please
contact Mrs. McCarty at mccarty-felicia@harris.k12.ga.us or have your student take your donation to Mrs. McCarty in room
405. Write “Scholarship” on the “For” line on your check and it will be added to the fund. Donations are tax deductible with
a school issued receipt of your scholarship donation. If you know of a business willing to donate, please let Ms. Jenkins know
as a letter can be provided to you to give to the business. Donations should be processed through Mrs. McCarty and not
the online payment portal.
Fundraising:
The Online Portal offers a link to create a “Go Fund Me” account to raise money for your trip. This provides an option for
you to share your Go Fund Me request with family or friends that may want to help share the cost of your student’s trip.
This option is not sponsored by the school. If you choose to participate in the “Go Fund Me” the school will not be involved
in any way.Field Trip Permission Form
(All lines must be initialed and signed before a student is added to the field trip list.)
Student Name ________________________ GA Studies Teacher ___________
I understand that OSS anytime during the school year disqualifies my student from the trip.
I understand that 2 full-day assignments to ISS will require a paid parent to attend the trip, providing space
is available.
I understand 3 or more full-day assignments to ISS or an OSS assignment disqualifies my student from
attending the trip.
I understand if I must cancel, I need to submit it in writing, within 7 days of the trip and will forfeit $190
(for bus and hotel). Any no shows the morning of departure will forfeit the entire cost of the trip.
If I am notified, while my child is on the trip, that his/her behavior is not in compliance with school rules, I
understand it is my responsibility to pick-up my child when notified.
If I am notified, while my child is on the trip, that my child has an illness showing symptoms of COVID-
19, tests positive for COVID-19, or is determined to be a Close Contact to an individual who tested
positive for COVID-19 while on the trip, I understand it is my responsibility to pick-up my child when
notified.
Yes! My child will be attending the GA Studies trip
I understand that before my student can be officially registered for the trip, the initial deposit must be made
online.
Student Signature _________________________________ Date _______
Parent Signature __________________________________ Date_______
______ Yes! I am willing to chaperone the 2022 HCCMS Coastal GA trip and have completed the online
chaperone interest form. My $114 deposit was made online.
Chaperone’s Name _________________________________________
Chaperone’s Email _________________________________________
Relationship to Student ______________________________________
This form is online when you register, this is your copy to keep!Harris County Middle School
Journey Across Georgia
March 29-31, 2022
March 29th: Day 1
Arrive at school and check in with teachers
Travel to Plains, GA
Time in Plains
Travel to Andersonville National Historic Site
Andersonville National Historic Site
Travel to Georgia Southwestern State University for lunch
Lunch at Georgia Southwestern State University
Travel to the Village at Indian Springs
Guided tour of the Village of Indian Springs
Dinner on the bus as we travel to our hotels
Pizza, drinks, dessert
Travel to Savannah hotels
Check into hotels
March 31st: Day 3
March 30th: Day 2
Breakfast at hotels – stagger times – and pack/load the
Breakfast at hotels
buses for departure at 7:00am sharp
Travel to Tybee Marine Center
Travel to Okefenokee Swamp
Tybee Marine Science Center
Tour Okefenokee Swamp Park – boat rides, train rides,
Travel to River Street
wildlife show, nature talk, shopping
Shopping along River Street
Sack lunch and return to bus for departure
Travel to Pier
Travel to Wild Adventures Theme Park in Valdosta
Beach Time
Wild Adventures Theme Park
Lunch at Tybee Pier
Pick up boxed dinner (Chick-Fil-A) and depart for HCCMS
Depart for Tybee Island
Dolphin Tour
Return to school
Student militia program at Fort Jackson
Dinner at Fort Jackson
Ghost Trolley tour of Historic Savannah
Return to hotelsYou can also read
