HARBOR ISLES CONDOMINIUM POLICY PROCEDURES - Harbor Isles Condominium Association, Inc.
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Harbor Isles Condominium
Association, Inc.
HARBOR ISLES
CONDOMINIUM
POLICY
&
PROCEDURES
Table of Contents
POLICY AND PROCEDURES FOR VOTING AND ELECTIONS ................................... 1
POLICY AND PROCEDURE PURCHASING ................................................................ 31
POLICY AND PROCEDURES FOR DISASTERS:........................................................ 37
Types of disasters:..................................................................................................... 37
Sarasota County Special Need Application ............................................................... 39
VOLUNTEER HURRICANE PREPAREDNESS PROCEDURES ................................. 41
Helpful Hints to Prepare You for a Hurricane: ............................................................ 44
POLICY FOR FLORIDA FRIENDLY LANDSCAPING IN HARBOR ISLES ................... 45
HARBOR ISLES LOCK-UP COMMITTEE PROCEDURE:............................................ 47
POLICY AND PROCEDURES FOR USE OF COMMON AREAS AND FACILITIES .... 48
POLICY AND PROCEDURE FOR THE ADMINISTRATION BUILDING....................... 49
POLICY AND PROCEDURE FOR THE ALL PURPOSE BUILDING ............................ 49
POLICY AND PROCEDURE FOR THE REC HALL...................................................... 49
POLICY AND PROCEDURE ON USE OF POOL ......................................................... 50
POLICY ON SMOKING ................................................................................................. 51
POLICY ON GAMBLING ............................................................................................... 51
POLICY AND PROCEDURE ON THE COMMUNITY CHANNEL ................................. 51
POLICY AND PROCEDURE FOR PARKING LOTS ..................................................... 52
POLICY AND PROCEDURE FOR THE ENTRANCE/EXIT GATES ............................. 52
POLICY AND PROCEDURE FOR TOWING ................................................................ 53
POLICY AND PROCEDURE FOR RECREATIONAL FACILITIES ............................... 53
POLICY AND PROCEDURE FOR USING THE BOAT DOCKS ................................... 54
POLICY AND PROCEDURE FOR SCHOONER STREET FENCE .............................. 57
POLICY AND PROCEDURE FOR HARBOR ISLES MISSING PERSON ..................... 57
POLICY AND PROCEDURE FOR VEHICULAR TRAFFIC ........................................... 57
POLICY AND PROCEDURE FOR FEES ...................................................................... 58
POLICY AND PROCEDURE FOR TABLE AND CHAIR LOANS .................................. 58
POLICY AND PROCEDURE FOR GATE ENTRY SYSTEM ......................................... 62
ADDITIONS AND REVISIONS ...................................................................................... 64
This manual was instituted and approved by
The Harbor Isles Condominium Association Board of Directors
on April 24, 2014POLICY AND PROCEDURES FOR VOTING AND ELECTIONS
THE FOLLOWING IS TO BE COMPLETED PRIOR TO VOTING AND ELECTIONS:
1. The Harbor Isles Condominium Association (herein after referred to as HICA) Board of
Directors (herein after referred to as BOD) will appoint an Election Committee Chairman
(herein after referred to as ECC) no later than the second Board of Directors meeting in
October, for the purpose of organizing, coordinating and conducting the Board of Directors
elections and voting on various resident issues at the Association’s Annual Meeting held
annually the first Wednesday in March
2. The HICA ECC will place a notice in both the December and January edition of the Harbor
Isles Islander to solicit for anyone interested in serving on the Election Committee for the
next HICA Board of Directors election. Anyone interested should visit the HICA Office to
sign in (printed name, signature, unit # and phone number required) no later than January
20th. (ref. form 1)
3. Impartial members of the Election Committee shall not include current BOD Members,
officers, candidates for the Board, their spouses, relatives, or anyone living in the same
unit as the candidate.
4. The ECC will submit a list of at least 14 impartial Election Committee Members, 1 Assistant
Chairman (herein after referred to as AECC), 1 Election Committee Clerk (herein after
referred to as ECClerk) and at least 2 alternate members to the HICA BOD for their
approval at the second Board of Directors Meeting in January.
5. Once the HICA BOD approve the committee the ECC will conduct at least 1 meeting of
the Election Committee to review all of the procedures for the election at least 1 week prior
to the election.
6. Not less than 60 days prior to the election the first notice date of election will be mailed,
electronically transmitted, or hand delivered to every resident. This mailing shall include
the name and correct mailing address of the association. (ref form 2) [refer to 61B-23.0021
(4)]
7. Not less than 40 days prior to the election a unit owner desiring to be a candidate for the
BOD shall give written notice to the association, by return receipt certified or regular US
Mail, personal delivery, fax, telegram or other method of delivery. [refer to 61B-23.0021
(5)]
8. Not less than 35 days prior to the election candidates may request an 8 ½ x11 single sided
sheet of paper listing their background, education, qualifications and other factors deemed
relevant be mailed with the second notice of election. [refer to 718 – 4(a)]
9. Not less than 14 days and no more than 34 days prior to the date of the Annual Meeting
(first Wednesday in March) every unit will receive a notice of the Annual Meeting that will
include two envelopes. The #1 envelope is the BOD Ballot envelope and the #2 envelope
1
Policies and Procedures Manual - Reprinted 2/11/2021is the Signature and mailing envelope. The notice will also include a BOD Ballot listing all
the candidates alphabetically by surname for the HICA BOD (ballots cannot indicate which
candidates are incumbents, write in candidates are not permitted and no space should be
provided for a signature), a Director Candidate Resume, a Ballot to vote on “Other Issues”
sheet, Proxy form and an annual document change sheet. This notice will also include
complete instructions on how to complete and file the ballots. (ref forms 3,4,5,6,7,8) [refer
to 61B-23.0021 (8) and 9(a)]
10. At the same time, the notice of the Annual meeting is sent to residents the Ballot Box will
be placed in the HICA office. The Community Association Manager (here in after referred
to as CAM) and the ECC will insure the box is empty and sign the “Empty Ballot Box
Certification” form and place it in the empty box. (ref form 9)
11. The Ballot Box will be locked with two (2) different locks. The CAM will keep the key for
one lock and the ECC will keep the key to the second lock. This will require that both the
CAM and the ECC be present to unlock both locks in order to open the Ballot Box.
12. As the ballots are returned to the HICA Office, either by mail or hand delivered they will
be deposited in the Ballot Box which shall be located in the HICA Office.
13. Election supplies shall be gathered and secured by the CAM and the ECC. (ref form 10)
THE FOLLOWING TO BE COMPLETED ON THE DAY OF THE ANNUAL MEETING
1. The vote count must be conducted at the annual meeting in a location that is visible to all
attendees. The association shall have available at the meeting additional blank ballots for
distribution to the eligible voters who have not cast their votes. [refer to 61B-23.0021 10(a)]
2. The Ballot box shall be transported to the location of the duly called meeting of the unit
owners and turned over to the ECC no later than 9AM on the day of the Annual Meeting
[refer to 718(d)4(a)]. The ECC and all the members of the Election Committee will verify
that both locks are in place before opening the Ballot Box. The ECC and the CAM will then
unlock the two (2) locks to open the Ballot Box.
3. After the Ballot Box is opened in front of the entire Election Committee the envelopes will
be removed from the ballot box. The CAM, the ECC, the AECC, and the ECClerk and the
entire Election Committee will then certify that all envelopes are removed from the ballot
box by signing the Ballot Box Certification form. (ref form11)
4. The ECC will then divide the Election Committee into 7 teams of 2 members each. For the
purpose of identification, they will be listed as Team A, Team B, etc. Two residents from
the same address cannot serve on the same counting team.
5. The envelopes will be separated into 7 groups by Unit number (Unit 1 through 93, Unit 94
through 186, Unit 187 through Unit 279, Unit 280 through Unit 371, Unit 372 through Unit
464, Unit 465 through 557, Unit 558 through Unit 650).
6. The count teams will then place the #2 envelopes in numerical order by unit number.
2
Policies and Procedures Manual - Reprinted 2/11/20217. The 7 teams will then start to check off and verify the name on the signature envelope is
the same as it appears on the Official Owners List. The voters shall be checked off on the
list as having voted. Any envelope not signed by the eligible voter shall be marked
“disregard” and any ballots contained therein shall not be counted. [refer to 61B-23.0021
10(b)] The envelope shall be turned into the ECC or the AECC and the discrepancy shall
be noted on the Election Committee Incident report (ref form12) and the envelope shall be
placed in the Election File Box.
8. At this point no further action will take place until the HICA President announces that the
voting is closed, and ballots not yet cast collected [refer to 61B-23.0021 10(a)].
9. After the voting is closed at the Annual Meeting any envelopes turned in at the meeting
will be added to the envelopes removed from the Ballot Box and placed in numerical order
and checked off on the Offical Owners List.
10. After all the #2 envelopes have been placed in numerical order and have been checked
off the Official Owners List, the count teams will count the number of owners checked off
on each page of the Official Owners List and place the number in bottom right hand corner
of each page. Those numbers will be totaled and the totals given to the ECClerk who will
enter those numbers in the appropriate place on the Offical Numerical Control sheet. (ref
form 13)
11. At the same time the count teams are counting the number of owners checked off the
Official Owners list the AECC counts the number of #2 envelopes in each group and
records that amount on the Official Numerical Control Sheet. (ref form 13)
12. The number of signatures checked off on the Official Owners List and the number of #2
envelopes (columns 1 and 2 of the Official Numerical Control Sheet) must agree.
13. Once the totals of columns 1 and 2 of the Offical Numerical Control Sheet agree the seven
count teams will proceed to open the #2 envelopes and place the #1 envelopes, the now
empty #2 envelopes, the Other Issues ballot and the Proxies into 4 separate groups.
14. All Proxies received are turned over by the seven count teams to the ECClerk who will
count them, enter the count total onto the Official Numerical Control Sheet in the
appropriate space and then put them in the Election File Box. (ref form 13)
15. The teams will place the #2 envelopes into groups of 25 and give them to the AECC who
will put them into the Election File Box.
16. The teams will place the Other Issues Ballots into groups of 25 and give them to the AECC.
17. The AECC will count the Other Issues Ballots and enter the count total onto the Offical
Numerical Control Sheet in the appropriate space. (ref form 13)
18. The AECC will, after attaching a pre-numbered Other Issues Batch Sheet to each group,
set them aside to be counted later. (ref form 14)
3
Policies and Procedures Manual - Reprinted 2/11/202119. After the #2 envelopes and the #1 envelopes have been separated and the #2 envelopes
have been given to the AECC for filing away, the teams will open the #1 envelopes. Any
envelope containing more or less than one ballot shall be marked “disregard” and all
ballots within shall not be counted. As soon as the envelope is labeled it will be given to
the ECC or AECC who will be deposit it in the Election File Box. (ref form 15 for examples)
20. The AECC gives each count team a form titled “Items Counted by Count Team”. Each
count team will maintain a running count of the items listed on the form until the entire
process has been completed. (ref form 16)
21. The AECC will then collect and put the #1 envelopes into the Election File Box.
22. The teams then place the Directors Ballots into groups of 25 and give them to the ECC.
23. After the Directors Ballots (in groups of 25) have been given to the ECC, the ECC will
attach a pre-numbered Director Election Batch Sheet (ref form 17) to each group along
with a Director Batch Tally Sheet (ref form 18).
24. The ECC will then give each team a batch to count, with one team member reading the
votes for each candidate and the other team member recording the votes on the Director
Batch Tally Sheet.
25. Any discrepancies or questions on any ballots will be given to the ECC or AECC for
determination and resolution.
26. After completing the first count the team will notify the AECC that they have finished the
count. The count team keeps the batch of 25 Directors Ballot and the AECC will give the
same count team a clean unmarked Director Batch Tally Sheet (ref form18). The Director
Batch Tally Sheet used in the first count will stay with the same count team and placed
face down during the second count. The count team will reverse their roles from the first
count. (The member reading the ballots on the first count will now record the votes on the
new Director Batch Tally Sheet and the member who previously recorded the votes will
now read the votes from the ballots.)
27. After a count team counts the ballots in a batch, agrees on the count and signs the Director
Batch Tally Sheets, the batch along with both Director Batch Tally Sheets (form 18) shall
be returned to the ECClerk or the AECC.
28. The teams will continue to count each batch until all are counted twice and returned to the
ECC.
29. The ECC will retain the Director Batch Tally Sheets from the first and second counts and
will place a new Director Batch Tally Sheet with each Batch and issue the Batch to a
different team for a third and fourth count.
30. Once all of the votes have been counted twice by two different teams (a total of four
counts) the Director Batch Tally Sheets for the four counts will be compared by the
ECClerk and the AECC. If all four counts agree then the count is final. The four counts
must show the exact same totals or the counting will be done again until all totals agree.
4
Policies and Procedures Manual - Reprinted 2/11/2021If a fifth count is required, it will be done by one of the other teams that were not involved
in the first counts.
31. The final totals will be recorded on the Director Master Batch Tally Sheet by the ECC or
the AECC (ref form 19).
32. The ECC shall record the final vote totals on the Director Election Final Tally Sheet and
the AECC and the ECClerk shall sign it certifying the official vote tally (ref form 20).
33. After the BOD vote totals have been recorded on the Director Election Final Tally Sheet
the same batching, counting, verifying and recording procedures are repeated for the
Other Issues Ballots.
34. The Other Issues Ballots have already been placed into batches of 25 and are in the
possession of the AECC. The ECClerk will issue a batch of 25 Other Issues Ballots along
with a previously attached pre-numbered Other Issues Batch Sheet (ref form 14,21) and
an Other Issues Batch Tally Sheet (ref form 22) to the teams for counting. The teams will
count the Other Issues Ballots the same way as the Directors ballots with each batch being
counted four times by at least two different count teams.
35. The ECC or AECC shall record the final vote totals for Other Issues on the Other Issues
Master Batch Tally Sheet ( ref form 21) and the appropriate section of the Final Tally
Sheet (ref form 25).
36. The ECC or the AECC and the ECClerk will complete the Annual Meeting and Election
Summary (ref form 23) and Reconciliation of Discrepancies form (ref form 24)
37. Any issues or discrepancies regarding the election and all “disregarded” ballots that were
not included in the count totals of any of the elections will be documented by the ECC on
the Election Committee Incident Report (ref form 12)
38. If two or more candidates for the same position receive the same number of votes, which
would result in one or more candidates not serving or serving a lesser period of time, the
tie votes shall be broken by agreement among the director candidates who are tied, or
absent such agreement, by lot, such as the flipping of a coin by a neutral party or drawing
of straws. (HICA bylaws 3.4)
39. Any BOD election result or Other Issues vote result that has a margin of five votes or less
will be re-counted to certify that the count is correct. (resolution 2010 03-10)
40. The Final Tally sheet shall be completed by the ECC, AECC, the ECClerk and all the
Election Committee volunteers (ref form 25)
41. The CAM will announce the official results of the voting and the totals for all contests using
the Final Tally sheet. The official results and vote counts will also be posted on the Harbor
Isles website by the CAM or the HICA Administrator.
42. No member of the Election Committee will be permitted to leave until the results have
been announced.
5
Policies and Procedures Manual - Reprinted 2/11/20216 Policies and Procedures Manual - Reprinted 2/11/2021
7 Policies and Procedures Manual - Reprinted 2/11/2021
8 Policies and Procedures Manual - Reprinted 2/11/2021
9 Policies and Procedures Manual - Reprinted 2/11/2021
10 Policies and Procedures Manual - Reprinted 2/11/2021
11 Policies and Procedures Manual - Reprinted 2/11/2021
12 Policies and Procedures Manual - Reprinted 2/11/2021
13 Policies and Procedures Manual - Reprinted 2/11/2021
14 Policies and Procedures Manual - Reprinted 2/11/2021
15 Policies and Procedures Manual - Reprinted 2/11/2021
16 Policies and Procedures Manual - Reprinted 2/11/2021
17 Policies and Procedures Manual - Reprinted 2/11/2021
18 Policies and Procedures Manual - Reprinted 2/11/2021
19 Policies and Procedures Manual - Reprinted 2/11/2021
20 Policies and Procedures Manual - Reprinted 2/11/2021
21 Policies and Procedures Manual - Reprinted 2/11/2021
22 Policies and Procedures Manual - Reprinted 2/11/2021
23 Policies and Procedures Manual - Reprinted 2/11/2021
24 Policies and Procedures Manual - Reprinted 2/11/2021
25 Policies and Procedures Manual - Reprinted 2/11/2021
26 Policies and Procedures Manual - Reprinted 2/11/2021
27 Policies and Procedures Manual - Reprinted 2/11/2021
28 Policies and Procedures Manual - Reprinted 2/11/2021
29 Policies and Procedures Manual - Reprinted 2/11/2021
30 Policies and Procedures Manual - Reprinted 2/11/2021
POLICY AND PROCEDURE PURCHASING
Purchase of any item or service, up to $500.00 is established in Resolution #2009-0609.
The purchase of any item or service over $500.00 is to have a minimum of two bids. It is
recommended that three or more bids be obtained whenever possible and practical.
Officers and Directors of the Association must report to the Board any activity that may
reasonably be construed as a conflict of interest. Conflict of interest being a Director or
Officer having a financial interest in the bidding companies.
A “Request for Proposal” (herein after referred to as RFP) shall be generated for goods
or services by the Director in charge of the area and the CAM and in some case
knowledgeable residents of the bided discipline. The RFP shall contain language that
they are to bid exactly as specified and to fill in the RFP as instructed. A pre-bid meeting
shall be determined by the responsible Director and the CAM and the scope of work may
become refined after this meeting. All bidders shall receive written direction of any
changes or additions to the RFP. All “Requests for Information” (herein after referred to
as RFI) shall be answered promptly and all bidders shall be informed of any responses in
writing. Bids shall be returned in a timely manner as determined by the responsible
Director and the CAM. All bids shall include a list of any subcontractors or suppliers being
used on the project. All RFP’s shall include a copy of the Harbor Isles insurance
specifications and lien waiver (see Attached) as well as all details and additions listed in
the RFP.
The responsible Director shall summarize the bid results and scope of work using the
attached form to the Board of Directors for final approval. Unsuccessful bidders shall be
notified in writing. The successful bidder shall submit a contract and schedule along with
Harbor Isles insurance requirements. All contracts must include the verbiage from FL
Statute 713.05 (see attached). Any changes in the submitted schedule must be in writing
to the Association. Any changes to the contract shall be in the form of a Change Order
and must be approved by the responsible Director and the CAM prior to implementation.
Upon notification by the contractor that all work is completed the work shall be inspected
by the responsible Director and the CAM. If the work is not satisfactory a punch list
itemizing defects in the product or work shall be developed and this list shall be completed
to the satisfaction of the responsible Director and the CAM
Final payment shall be made per the terms of the contract upon presentation of an invoice
but not before all Lien Waivers from the contractor and his subcontractors have been
submitted to the Association.
Nothing contained herein is intended to limit the ability of an association to obtain needed
products and services in an emergency [718.3026(2)(b)]
31
Policies and Procedures Manual - Reprinted 2/11/2021INSURANCE SPECIFICATIONS
1 General Liability coverage in the form of a Comprehensive General Liability
policy or a Commercial General Liability policy with the broad form CGL
endorsement included in the coverage. The insurance company issuing said
policy must be rated B+ or better by Bests ratings.
2. The General Liability coverage in item #1 must be on an occurrence basis
with per occurrence and aggregate limits of liability of no less than
$500,000/$1,000,000. If there are any deductibles or self-insured retentions
please state this.
3. Automobile Liability and Workers Compensation Coverage must be in place.
4. The following MUST be named as additional insured as their interest
may appear: Harbor Isles Condominium Association
Certificate Holder is:
Harbor Isles Condominium Association
One Palm Harbor Drive
Venice, FL 34287
5. Should any of the above described policies be cancelled, not renewed
changed materially in amount of coverage or changed in issuing form, the
vendor/subcontractor's insurance company will give 30 days prior written notice to
Client and Agent.
Please note that the minimum requirements, as noted above and attached, in no way
restrict vendor/subcontractor liability for any claim in excess of vendor/subcontractor
policy limits.
Fax to: Attention CAM
941-423-8480
32
Policies and Procedures Manual - Reprinted 2/11/202133 Policies and Procedures Manual - Reprinted 2/11/2021
34 Policies and Procedures Manual - Reprinted 2/11/2021
HARBOR ISLES CONDOMINIUM ASSOCIATION phone: 941-426-5745
ONE PALM HARBOR DRIVE fax:941-423-8480
VENICE, FL 34287 email:harborisles@verizon.net
REQUEST FOR PROPOSAL
Harbor Isles Condominium Association (herein after referred to as HICA) seeks a
proposal for the costs involved in completing the below described project.
The project name is______________________________________________________
Projected time frame for work to be preformed_________________________________
Projected completion date_________________________________________________
Description of work (see attached).
The Contractor’s response shall provide:
1. A total price. Included in this price but shown separately any permitting costs
2. The scope of work as outlined in the RFP.
3. Any substitutions or changes from the original RFP
4. A minimum of 3 professional references with name and contact information
The contractor awarded the project shall include the following with his contract:
1. A total cost to complete the project as specified.
2. The complete scope of work as outlined in the original RFP including any subsequent changes
3. Copies of all insurances as noted in original RFP
4. A complete list of subcontractors and suppliers or a statement that all trades are performed in
house.
5. The lien waiver statement per FL statute 713.015
6. A 24 hour 7-day accessible phone number
7. A start and completion date
Upon the completion of the project the contractor will provide the following:
1. Copies of “As Built” drawings
2. Certificate of occupancy or final sign off on Building Permit
3. Copies of all warranties
4. Copy of HVAC balancing report
5. Lien waivers from General contractor and all subcontractors
35
Policies and Procedures Manual - Reprinted 2/11/2021REQUEST FOR BOARD PROJECT APPROVAL Submitted:
Project Name:
Work to Start:
Projected Completion Date:
Lien
Permitting Correct Correct Subs Waiver 24 Hour Access References
Company Name: Contact Phone: Total Cost Costs: Scope: Insurance: Provided: provided Phone Number: Checked: Comments:
1
Policies and Procedures Manual - Reprinted 2/11/2021
2
3
4
5
6
7
36
8SECTION 1
POLICY AND PROCEDURES FOR DISASTERS:
The purpose of this policy and procedure is to gain community commitment to protect
our commonly and personally owned assets at Harbor Isles Condominium Association in
times of a disaster.
Types of disasters:
A. Severe rainfall that causes flooding
1. This type of rainfall is commonplace during our rainy season. Our current drainage
system will handle most rainfalls but there are occasions when the rainfall is so severe
that we will have street flooding. When street flooding does occur it is recommended
you not drive or walk on our streets.
2. Severe rainfall will and does hamper common area and residential lawn mowing and
maintenance. The Board will during severe rain fall season make adjustments to
mowing and landscape frequency to avoid damage to the properties.
B. Fire
1. We are a Fire Wise community and the State issues recommendations to mitigate fire
issues relating to your home. There are seasons for high fire risk in Florida and you
are cautioned to do many things by both the park and the State during this season.
2. The park requires all barbecue grills be attended when in use and there are no open
fires allowed in the park at any time. The park also does not allow recreational fires in
a fire pit or bowl, chimenea, fireplace or other similar device or structure.
3. Smoking is permitted in limited designated areas and cigarette butt urns should be
used to fully extinguish the butt.
4. Landscape around your home should be at least 3 feet away from the sides of the
home and bark mulching is discouraged around the foundation.
5. To report or extinguish a fire call 911
6. The State does require certain sections of the state to have controlled burns during
specific times of the year; this burn promotes a healthy ecology in our preserve areas,
but voluminous amounts of smoke. These burns are usually announced in the paper
and should not arose a concern from residents
7. Roofs, eaves and gutters should be clear of tree debris and the area under your home
should be inspected for landscape debris.
C. High winds and Tornadoes
1. During the hurricane season high winds do occur and residents are encouraged to
bring indoors or place in your storage shed all items that are not attached to the
ground, this is of the highest importance to seasonal residents. By doing this things
will not get blown into your neighbors possessions or common elements and reduce
the potential for damage
2. Trees should be maintained to avoid dead or broken branches or palm bark which may
break loose and cause damage. Dead trees should be eliminated for the same
reasons.
37
Policies and Procedures Manual - Reprinted 2/11/20213. The clubhouse will be open as the primary area for temporary safety. The windows
are equipped with high wind shield protection. Kitchen facilities will not be available
and no pets will be allowed in the clubhouse. Pets will be allowed in the rec hall as
long as they are caged and their owner remains with them at all times
4. Most times a tornado develops so quickly advance warning is not possible. TV and
radio could provide imminent warning. If you cannot get to a shelter, leave your home
and seek shelter in the clubhouse or Recreation Hall. Lie flat on the floor.
D. Hurricanes
1. From June 1st through November 30th is the offical hurricane season.
2. No buildings within Harbor Isles are hurricane proof. No HICA building will be open
during a hurricane evacuation.
3. A hurricane watch is defined as hurricane conditions are possible in a specific area
within 36 to 48 hours
4. A hurricane warning is defined as hurricane conditions are expected in a specific area
within 24 hours
5. A mandatory hurricane evacuation to residents of manufactured/mobile homes
requires they leave the park and move to a local evacuation shelter or safer ground. If
the resident stays in the home no county services will be available or provided, this
would include police, fire and ambulance.
6. It is a wise investment to have a battery/electric powered weather radio during
hurricane season. (NOAA radio is 162.400 WWWG59 Sarasota/Venice)
7. Residents with special needs should fill out the form supplied in the hurricane
procedure portion of this manual.
38
Policies and Procedures Manual - Reprinted 2/11/2021Sarasota County Special Need Application
39
Policies and Procedures Manual - Reprinted 2/11/202140 Policies and Procedures Manual - Reprinted 2/11/2021
SECTION 2
VOLUNTEER HURRICANE PREPAREDNESS PROCEDURES
Items and responsibilities will be assigned to volunteers by areas. Each area is assigned a
hurricane kit which is maintained by Maintenance. The hurricane kit will be reviewed at the
first volunteer meeting of the season.
A. 3.39 AREA
1. Move HIHO message board to office
2. Take down Flags, fold and secure in office
3. Remove 6 flags and holders from Vet’s memorial garden and store in office
B. BOAT DOCK AREA
1. 3 rescue rings, 3 fire extinguishers and 1 American flag and any other loose
items will be moved to the Boat Club shed.
2. Boat cart store in the comfort station.
3. Dock slips and kayak/canoe rack Individual owners of boats are responsible
for removal of their boat(s) or properly securing their watercraft.
C. BOCCE COURTS
1. Remove the 2x4 wood ball risers from the outdoor ball storage containers (2
on each court) and store in Bocce shed
2. Ramp and roller to Bocce shed
3. Trash cans to Bocce shed
4. Secure bulletin boards through handles with rope from the Hurricane kit
5. Secure doors to Bocce sheds with rope from Hurricane kit
6. Ladder and leveling broom to Rec Hall
7. Secure 3 hose reels
D. CLUBHOUSE REAR
1. Put aluminum recycle bins and any aluminum into trash and treasure Building
2. Move 3 bike racks into aluminum recycle area move 4th behind cement
dumpster enclosure
3. Move garbage cans, hose reel and walk off mats to rear chair closet
E. CLUBHOUSE FRONT
1. Move tables, chairs, gliders and any other furniture to inside of clubhouse
2. Move doormats into club house
F. GOLF DRIVING RANGE
1. Ensure the driving range fence’s existing tie downs are secured
2. Secure bucket of golf balls to the Recreation Hall
G. HICA OFFICE PREPAREDNESS PROCEDURES
1. Print volunteer assignment sheets from this section
2. Secure all electronic equipment
3. Provide letter to maintenance staff on HI stationary stating their presence is
required to assist in the recovery process
4. Use all available electronic resources to notify residents on hurricane related
developments.
41
Policies and Procedures Manual - Reprinted 2/11/2021H. HORSESHOE COURTS
1. Secure the horseshoe shed doors with rope from the Hurricane kit to the rings
installed in the walls adjacent to the shed
2. Water hose beside shed to rec hall
3. Secure horseshoe “pin” covers
I. MAINTENANCE GARAGE
1. Secure maintenance boat by placing in Maintenance shed
2. Secure the Maintenance shed and the fenced in area behind the shed including
gates
3. Install storm shutters over APR room windows
4. Shut off propane to two tanks (kitchen and gym)
5. Open front and rear gates and remove and securely store arms in clubhouse.
6. Secure 3 maintenance carts in shop area
7. Work with volunteers to remove items into rec hall
8. Secure the dumpster enclosure doors adjacent to the clubhouse
DURING EVACUATION ONLY
9. Shut down all electrical panels in all buildings, recreational areas and parking
lot with the exception of the pump house panel.
10. Empty chlorine and acid barrels in the pool shed
J. MEMORIAL GARDENS
1. Place bench seats on ground and lay down sides
2. Remove gazing ball and stand and place in Trash and Treasures building
3. Remove 2 hoses to T&T building
4. Lay sun dial post flat on the ground – dial to T&T building
5. Small plaque to T&T building
K. OFFICE/LIBRARY
1. Flower pot, trash can and tables and chairs to Rec Hall and library
2. Move door mats to inside library area
3. Shut off water to water cooler
4. Hoses to rec hall
L. PAVILION (hurricane tie down kit is in shed)
1. 3 waterfront benches, 12 picnic tables, 2 serving tables, walkway post-top lights
are permanently secured.
2. 3 fans remove and store in the clubhouse. Cap wires
3. Power & water
a. Turn off main breaker at the meter (south side of comfort station).
b. Turn off the back-flow valve (located on the north side of the entrance
to the cul-de-sac).
4. Shed 1. The shed is permanently secured.
a. Lock the shed
b. Run a tie-down strap (located in the shed) around the shed to the (2)
eyebolts (marked “H”) on the pavilion columns.
5. Fence Post Top Lights
a. Remove set screw from bottom of globe. 90° Phillips screwdriver
required.
b. Twist globe in a counter-clockwise direction.
c. Place in heavy duty garbage bag. Store in shed.
d. Put PVC caps on fixtures matching numbers. Line-up and install set
screw.
42
Policies and Procedures Manual - Reprinted 2/11/20216. 2 gas grills
a. Grills are permanently secured.
b. Run a tie-down strap (located in the shed) below the cover on each grill
to secure the covers. (Connect the strap ends to each other).
c. All propone tanks are always stored in the shed.
7. 2 umbrellas
a. Remove top part of the umbrellas from bases (separates above the
table).
b. Store the umbrellas in the (2) PVC tubes mounted on the south side of
the tall fence. They are normally there.
8. Smoking station (located at the west end of the pavilion) trash can, can recycle
bin and boat cart store in comfort station.
9. Comfort station
a. Comfort station is permanently secured.
b. Run (2) tie-down strap (located in the shed) around comfort station to
secure the door. (Connect the strap ends to each other).
M. POOL AREA
1. Move all tables, umbrellas and all pool furniture into Recreation Hall
2. Move all barrels, urns and flower pots into Recreation Hall
3. Move all miscellaneous items around the pool (clocks, pool rings, thermometer,
etc.) into Recreation Hall
4. Move all exterior floor mats into the shower rooms
5. Move signs, etc. to small pool bathrooms
N. REC HALL
1. Secure anything loose in the outside storage area in the kitchen of the
Recreation Hall
2. Rope the 3 sheds in the storage area to the wall through bolts
O. SHOWER ROOM BUILDING
1. See Maintenance Procedures
2. Secure the plants in the APR patio area in the laundry room
3. Secure the furniture in the APR patio in the APR room
P. SHUFFLE BOARD COURTS
1. Secure clock and barrel in shuffleboard shed
2. Secure bike racks to tennis fence using rope from the Hurricane kit.
3. Lay benches down, backrest on ground, both ends off the court
4. Secure shuffleboard shed doors with rope from Hurricane kit attach to fence
5. Secure lattice from T&T shed
6. Rope hose to reel
Q. TENNIS COURTS
1. Secure gates with rope from Hurricane kit
2. Secure trash barrels in tennis shed
3. Secure tennis shed doors with rope from the Hurricane kit attach shed to 4
bolts in cement
4. Secure bulletin board door with rope from kit
5. Shut water off to drinking fountain
6. Cut bottom tie wraps to wind screens
43
Policies and Procedures Manual - Reprinted 2/11/2021SECTION 3
Helpful Hints to Prepare You for a Hurricane:
Prior to the storm:
1. Make arrangements to evacuate to a local authorized shelter or with family/friends/motel
outside any evacuation areas.
2. People with special needs should fill out the attached Sarasota County People With
Special Needs (PSN) Application
3. If you have pets, plan for their evacuation as well. Admittance of pets to shelters requires
your pets current shot records.
4. Let your family/friends/HICA office know your evacuation plan
5. Think ahead – if your home gets damaged or destroyed, where will you go?
6. Gather your emergency supplies so you are ready to leave
7. Important documents (ID, insurance, medical, etc.) to take with you
8. Prescriptions - refill them to give you at least a two-week supply (one month is better),
pain and cold meds, etc.
9. Cash from the bank to get you through a few weeks
10. Personal hygiene items, first aid kit, clothing, blanket, pillow, sleeping bags, inflatable
mattress extra glasses
11. Non-perishable food, manual can opener, snacks, drinks (1 gallon/person/day store 3
days’ worth)
12. Radio, flashlight, cell phone (fully charged) and charger, extra batteries
13. Books, magazines, cards, puzzles, etc. to help pass the time
14. Remove items from outside your home, lock windows, secure shutters if applicable
If Ordered to Evacuate
1. Confirm the evacuation is for your area
2. Pack the emergency items you gathered
3. Call to let family/friends know where you are going
4. Confirm transportation, if necessary
5. Secure your valuables or take them with you
6. Turn off electrical power at main box except refrigerator/freezer
7. Secure your home and evacuate area
Returning Home
1. Listen to radio/television for official announcement that it is safe to return to your area
2. Determine that your home is not damaged and is “livable”
3. If your home is significantly damaged do not turn your electricity back on.
4. Arrange for transportation back to your home as appropriate. If your home is not habitable,
seek temporary alternative living arrangements.
5. Be sure to keep your loved ones informed of any change in your status throughout!
6. Contact your insurance company if you suffer from damage to your home. Take photos
and don’t discard damaged items until you insurance company has inspected your
damage.
44
Policies and Procedures Manual - Reprinted 2/11/2021POLICY FOR FLORIDA FRIENDLY LANDSCAPING IN HARBOR ISLES
The Harbor Isles Condominium Association (here after HICA) encourages the principles
enacted by the Florida legislature for Florida Friendly Landscaping. The law enacted in
2009 is defined as quality landscapes that conserve water, protect the environment are
adaptable to local conditions and are drought tolerant. The statutory definition mirrors the
principles of the Florida-Friendly Landscaping™Program, which states that a Florida-
friendly landscape is one where the right plants are in the right place, watering is done
efficiently, fertilizing is done appropriately, mulch is used, wildlife is attracted, yard pests
are managed responsibly, yard waste is recycled, stormwater runoff is significantly
reduced, and the waterfront is protected from pollutants.
Harbor Isles embraces these principles as outlined below:
The right plant in the right place:
The right plant in the right place is refering to selecting plants that get the right amount of
sun, water and nutrients to thrive. Being a Firewise community it is the goal of our
community that plantings be located a reasonale distance from the foundation of the
home to promote fire safety and proper growing conditions for plantings. To further
reinenforce this goal The Harbor Isles community has incorporated fire safety (C-2 of the
Rules and Regulations) into the rules and regulations. Plantings placed too close to the
foundation may not receive adequate rainfall or may be damaged by the force or the
rainwater dropping from the roof. All plantings and landscape changes require Board
approval prior to the start of any work. (Q-1 of the Rules and Regulations).
A Florida Friendly yard should be designed with maintenance in mind as the association
requires all yards to be maintained in a clean and sanitary condition. If the resident is
unable to maintain the landscape outside services should be contracted.(C-2 of the Rules
and Regulations)
Container landscaping within the carport area or patio is permitted as long as the plantings
are arranged in a pleasing and uncluttered manner and enhance the appearance of the
carport or patio. (H-5 of the Rules and Regulations)
Small backyard vegetable gardening is permitted as long as it is placed adjacent to the
utility shed (I-2 of the Rules and Regulations).
Watering is done efficiently
HICA permits lawn sprinlers that meet the requirements of the county (time of use and
proper annual maintenace) but it also allows the use of Commercially constructed rain
barrels/cisterns as a way to conserve the water needed for your landscape. Up to four
rainbarrels are permitted and it is preferred that the barrel match the color of the home.
45
Policies and Procedures Manual - Reprinted 2/11/2021Fertilizing is done appropriately
The Association has no restrictions on fertlizing as long as county ordiances are followed.
The association requests signs indicating areas that have received fertlizer treatments be
removed after 24 hours. Fetlizer that has accidently been blown or dropped on hard
surfaces should be swept up and not allowed to stay as it will eventally find it’s way to the
gutters and our lakes.
Mulch is used
Mulching of flower beds is permitted but they should always be free and clear of weeds.
(I-2 of the Rules and Regulations) Harbor Isles requires decorative stone be used only as
an accent to the landscape plan. Decorative stone may not be used as a subsitute for
lawns or for additional parking. (I-3 of the Rules and Regulations)
Wildlife is attracted
Using your landscape to attract non-nuisance wildlife is permitted by the association,
along with building this attraction learning how to identify and control insect and animal
pests is equally important. A thorough knowledge of pesticide/insecticide application is
recommended and if this is unavailable there are many pesticide/insecticide services
available who currently service our park.
Yard pests are managed responsibly
Pest management is currently done by the county for certain flying insects. Ground
managemnt is allowed in the park with the only restriction being the length of time the
noticication of the service may be posted. Another method of pest management used in
the park is the maintenace, upkeep and policing of fruit from fruit trees by the unit owner.
Any landscape debris from the unit owners property is the responsibility of the unit owner
for its removal this would include the gutters and street in front of the property. (I-2 from
the Rules and Regulations)
Yard waste is recycled
The Board does permit yard waste recycling in the back yard of a unit. Ground storage of
yard waste is not permitted, commercially constructed and enclosed bin storage of yard
waste not exceeding 1 cubic yard is permitted As part of the monthly assesment yard
waste removal is provided on Friday’s and yard waste should not be brought to the curb
prior to Thurday nights after 5PM (C-3 of the Rules and Regulations).
Stormwater runoff is significantly reduced
Storm runoff is controlled by the lanscape through yard maintenace and water collection
methods as mentioned above.
The waterfront is protected from pollutants
The Associations water fronts are protected by our 10 foot buffer zone around all the
lakes. The chemicals used in our landscaping are also controlled by the county as to the
time of year and how much of certain chemicals adjacent to water may be applied.
46
Policies and Procedures Manual - Reprinted 2/11/2021HARBOR ISLES LOCK-UP COMMITTEE PROCEDURE:
Purpose:
The Harbor Isles Lockup Committee has been in place for many years. Harbor Isles pays
taxes to Sarasota County so it's only security of law and the preservation of order is by
the Sarasota County Sheriff’s Department. Harbor Isles residents know that it would be
quite costly to have to pay for the security of their common property that this committee
of Harbor Isles resident volunteers provide. This committee welcomes any resident to
volunteer to be on this committee. Some volunteers have been on this committee for
many years. This volunteer service is provided 365 days per year.
1. A Lockup Committee chairman or co-chairman makes up the schedule and delivers
the schedule to each of the volunteers on the committee. The schedule shows:
a. Week assigned to the volunteer.
b. Volunteer's name.
c. Volunteer's telephone number
d. New volunteers are thoroughly indoctrinated in all the specifics of each building or
area
2. The volunteer receives the lockup keys from the volunteer that had lockup for the
preceding week.
3. The volunteer locks up all buildings and gates around the pool at 11PM every night.
4. Check A/C & set at 78 degrees in Rec Hall (2, one at each end). Also All Purpose
Room and the Clubhouse.
5. Make sure lights in all buildings are turned off, especially in bathrooms.
6. Make sure all Pool Umbrellas are turned down to closed position.
7. Unlock all buildings and pool gates by 7AM on Saturday & Sunday and all Holidays.
The balance of the morning schedule is done by the HICA maintenance staff.
8. For anything found unusual, like doors that you could not lock or unlock, etc., inform
the Chairman the next day, Co-Chairman if unable to reach the Chairman.
9. If for any reason you cannot make your scheduled date please contact the present
Lockup Chairman, Co-Chairman if unable to reach the Chairman.
10. The Chairman/Co-Chairman will contact the park office and report any events.
47
Policies and Procedures Manual - Reprinted 2/11/2021POLICY AND PROCEDURES FOR USE OF COMMON AREAS AND FACILITIES
The Harbor Isles Condominium Association (herein after referred to as HICA) common
areas and facilities include the Clubhouse, Rec hall, APR building, Office/Library building
and the Pavilion and a large recreational complex including Bocce court, horseshoe
courts, golf practice area, swimming pool, shuffle board courts and tennis courts, is for
the exclusive use of Harbor Isles unit owners, tenants and their visitors and guests. A unit
owner or tenant may request permission to host a private function for personal use in any
of these facilities. Sponsoring a private function for commercial purposes or organizations
that are not sponsored by HICA or Harbor Isles Homeowners Organization (herein after
referred to as HIHO) is not allowed. HICA business meetings and HIHO social activities
have priority in scheduling the common areas.
Approval to use any common area facility for any private function must be obtained from
the HICA Board of Directors. Upon receiving approval to use a facility scheduling must
be granted by HIHO who are tasked with the scheduling of all social events. The sponsor
of a private party will be required to leave a $100.00 deposit with the HICA Office
Administrator after receiving the proper approvals. After the HICA Board member
responsible for the building ascertains that the facility has been satisfactorily cleaned and
there is no damage to the facility or equipment, the deposit will be returned.
The chairman responsible for holding a function must insure that the facility is clean, all
lights are turned off, and all tables and chairs have been returned to the permanent set-
up at the end of the function. Garbage and trash must be removed from the building and
placed in the dumpster outside the building. When a function is held beyond the normal
closing time, the chairman responsible for that function must make arrangements with the
lockup committee to secure the facility.
The Clubhouse, Rec Hall and APR room each have kitchen facilities that must be kept
clean and orderly at all times. Unless approved by the HICA liaison no food shall be stored
in the kitchen refrigerators, equipment or storage cabinets.
Only authorized personnel may make adjustments to thermostats controlling heating and
cooling. Only the individual(s) given the authority by the HICA Board of Directors shall
perform maintenance and control the public address or sound system.
The Pavilion and Boat Dock area are maintained by the Boat Club and the HICA
Maintenance Department. After use and scheduling approval from HIHO, the event
chairman must contact an authorized member of the Boat Club (contacts posted at the
Pavilion and the Boat club bulletin board at the boat docks) who will walk the chairman
through the use restrictions and the cleanup procedures of the Pavilion and provide
written direction to the sponsor. The HICA Board member responsible for the Pavilion will
ascertain the area had been properly cleaned and there is no damage to the equipment
prior to returning the required deposit.
All HICA buildings are inspected annually by the Sarasota County Fire Department.
48
Policies and Procedures Manual - Reprinted 2/11/2021POLICY AND PROCEDURE FOR THE ADMINISTRATION BUILDING
Alcoholic beverages and wet bathing suits are prohibited in all areas of this building.
LIBRARY All library materials are donated by unit owners and may be borrowed only by unit
owners, renters or their guests on the honor system.
HICA OFFICE A depository for payment of condominium fees is provided via a slot in both
office doors. Only a Director the Community Association Manager and Administrative
Personnel are permitted to run the office copier or fax machine. Unit owners will be charged
for use of the fax/copy machine. The HICA Office is open during posted hours only.
CONFERENCE ROOM This area may be used for small meetings with proper advance
notice. Contact the HICA Office Administrator to schedule your meeting.
POLICY AND PROCEDURE FOR THE ALL PURPOSE BUILDING
LOCKER/EXERCISE ROOMS
1. Care should be exercised when using these facilities to leave them in a clean
orderly condition. Break downs or damage should be immediately reported to the
HICA office.
2. The equipment is serviced and maintained by an outside service annually.
3. The saunas, exercise room and equipment is for the use only of unit owners,
tenants and their guests. Persons under the age of 18 years are not permitted in
the exercise room or saunas
4. All persons using exercise equipment must wipe all perspiration from the
equipment with paper towels and cleaner provided.
5. An emergency call button is provided for gym users when there are no other
residents present. This call button is maintained by a service and is checked
weekly by the cleaning staff.
LAUNDRY FACILITIES
Harbor Isles Condominium Association assume no liability for damage or loss of clothing
due to theft, vandalism, or mechanical or electrical failure of equipment. Follow directions
on the machines. Each user must clean up equipment and laundry area after using
facilities.
COMMUNITY BULLETIN BOARD The Laundry room has a large bulletin board for
resident use to advertise items for sale, for rent or services offered. Notices posted on the
bulletin board are limited to 3 ½ X 5 inch cards and must be dated when posted and will
be removed after 30 days. This area has another large bulletin board for travel
information.
ALL PURPOSE ROOM (APR)
This room is designed for groups of 41 people, and does require reservation for use.
POLICY AND PROCEDURE FOR THE REC HALL
This building is designed for groups of 155 people. The storage cabinets located on the
perimeter walls are for various clubs and are issued and maintained by the Harbor Isles
Home Owners (HIHO). The use of the pool tables for anything other than playing games
of pool is prohibited. If the room divider is used it should be retracted into its original
position upon completion of the function. Membership in the ceramics club is required to
use the kiln.
49
Policies and Procedures Manual - Reprinted 2/11/2021POLICY AND PROCEDURE ON USE OF POOL
HARBOR ISLES CONDOMINIUM ASSOCIATION (HICA)
POOL USE REQUIREMENTS:
1. Unit owners, renters and their guests are the only persons permitted in the pool area
2. Visitors to the pool or Jacuzzi should be accompanied by a resident.
3. Persons under the age of 14 years must be under the direct supervision of an adult
when in the pool area and Jacuzzi area.
4. Proper bathing attire must be worn in the pool area at all times
5. Persons with hair that exceeds shoulder length must have hair braided or tied while in
the pool or Jacuzzi.
6. Flotation devices such as rafts, floats, inner tubes, etc., are not permitted in the pool
area or water. Responsible use of water wings, noodles, safety devices etc. is allowed.
7. Personal electronic devices when played with individual ear phones or plugs are
permitted in the pool area.
8. Check the Community Channel for pool availability when planning your pool time.
9. HICA does not accept any responsibility for injuries or damages sustained by the
users of the swimming pool or Jacuzzi. Anyone using the pool or Jacuzzi does so
entirely at their own risk.
10. During times of communicable disease pandemics, all persons will be required to sign
an agreement prior to using the facility. This agreement will be on file and updated at
the onset of a new pandemic.
POOL RULES
Before using the pool read the “Pool Use Requirements” in our documents under “Rules
& Regulations for Common elements”.
1. Absolutely no diving, jumping or splashing in the pool area.
2. Any person wearing or in need of diapers in not permitted in the pool.
3. No glass or animals in the fenced area of the pool.
4. No food or beverages in pool or within 4’ of the pool or Jacuzzi.
5. No undesirable language or physical activities allowed in the pool area.
6. Shower before entering the pool, to remove suntan lotion/oils.
7. Do not swallow the pool water.
8. The HICA building complex, recreational and surrounding areas are non-smoking.
50
Policies and Procedures Manual - Reprinted 2/11/2021POLICY ON SMOKING
The inside of all common element buildings shall be designated no-smoking. Any
recreational area or building within the area north, as defined by the rte. 41 fence and
south as defined by Harbor Isles Drive and from the east as defined by Palm Harbor Drive
to the west as defined by the outside fence of the last tennis court shall be designated
non-smoking.
POLICY ON GAMBLING
Gambling or games of chance are permitted within the condominium using common
elements (i.e. Club House, Recreational Hall, All Purpose Room, or Library) which adhere
to Florida State Statute, Chapter 849.085. Guests of residents may participate in games
of chance except poker. All types of poker games are restricted to “RESIDENTS ONLY”.
“Penny-ante games of chance are poker, pinochle, bridge, rummy, canasta, hearts,
dominoes, mah-jongg or other games of chance in which the winnings of any player in
any single round, hand, or game do not exceed $10 in value.
For a penny-ante game to be permissible in the common elements, it must strictly
satisfy the following five requirements:
1. The game must be conducted in a dwelling or in the common element areas of a
condominium in which a participant in the game is a resident;
2. No fee, consideration or commission may be paid for allowing a penny-ante game to
occur;
3. No admission or entry fees may be charged for participation;
4. No soliciting of participants by any means of advertising in any form, including the
advertisement of the date, time or place of a game, or the fact that a specific person will
be a participant in any penny-ante game; and
5. No one under the age of 18 is allowed to be a participant
Bingo is governed by Florida State Statute, Chapter 849.0931 and must adhere to the
statute as prescribed by Florida law
POLICY AND PROCEDURE ON THE COMMUNITY CHANNEL
HICA is in charge of and maintains the Community Channel (1970). The President shall
nominate and the Board shall approve a member of the HIHO executive Board to keep
programming current, relevant and informational.
51
Policies and Procedures Manual - Reprinted 2/11/2021POLICY AND PROCEDURE FOR PARKING LOTS
Location:
LOT A – Paved area in front of the (Harbor Isles Condominium Association Office).
Administration Building.
LOT B – Paved area from Palm Harbor Drive (to the grassy edge of lot C) to the area in
front of the HIHO storage building
LOT C- The open grass area from (the edge of the pavement from lot B) the HIHO storage
building to the end of the tennis courts along the North side of Harbor Isles Drive.
LOT D – Paved lot located on the northeast corner of the 3.39 acres.
LOT E – Parking area at marina.
1. LOT A & B: The only vehicles permitted in these lots are unit owners, tenants, and
their visitors and guests who are ATTENDING AN ACTIVITY or using the recreational
facilities. Overnight parking of any vehicle is NOT permitted. No recreational vehicles or
trailers are allowed to park in these lots at any time. Golf carts and bicycles must park in
designated areas. Emergency access areas must be kept open at all times. Handicapped
parking spaces are reserved for properly authorized vehicles. Unit owners going on
overnight bus trips must park their cars at home or in parking Lot C with permission. The
Board of Directors has the authority to tow any illegally parked vehicle at the owner’s
expense.
2. LOT C: This area is designated as overflow parking for Lots A & B. In addition,
overnight parking of any vehicles are authorized in Lot C for a period of up to 7-15 days
and not to exceed 30 days in any calendar year. In the event of a true emergency or
hardship, a written request must be submitted to the HICA Office and the Community
Manager or HICA Director could grant additional time, past the 30 days, in Lot C. Unit
owners or tenants, or guests who require overnight parking must receive permission from
the Park Manager or a HICA Director. The Manager or Director granting permission will
issue a guest parking permit with the expiration date. This parking pass must be clearly
visible in the vehicle at all times while parked in Lot C. RV’s and boats on trailers must be
parked in front of the Memorial Garden’s nearest to the entrance to the Clubhouse and
the front of the vehicle must be facing the center of the parking lot. Tennis Courts and the
front of the vehicle must be facing the center of the parking lot. Vehicles parked in Lot C
while on a tour or cruise, must obtain and display an authorized permit from the tour guide.
3. EXCEPTIONS. There are exceptions to parking rules for such vehicles as
Bloodmobiles, tour busses, vendors and service contractors who are here for short time.
POLICY AND PROCEDURE FOR THE ENTRANCE/EXIT GATES
Any resident, his guest or contractor causing damage to the entrance/exit gates will be
expected to come to the office and reimburse the association for any repair costs.
52
Policies and Procedures Manual - Reprinted 2/11/2021You can also read
