Guide to Residential Living 2020-2021 - Office of Residential Life and Housing New York City Campus - "Opportunity lives here"
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Guide to Residential Living 2020-2021
“Opportunity lives here”
Office of Residential Life and Housing
New York City Campus
Maria's Tower - 6th Floor
New York, NY, 10038
Office: (212)346-1295 Fax: (212) 346-1296
nyhousing@pace.edu
Table of Contents
Critical Housing Dates 3
Introduction to Housing 5 to 7
● Office of Residential Life Staff
Housing Operations and Maintenance 8 to 9
● Cable
● Internet connection
● Laundry
● Maintenance
● Pest Control
Residential Life Administrative Policies 10 to 12
Use of Assigned Space 13 to 18
University Guiding Principles of Conduct 17 to 19
Residential Life Health, Safety, and Security Policies 20 to 27
Student Conduct, Rights, and Responsibilities 28 to 33
Sanctioning Point system
Link to University Policies 34
● University Drug and Alcohol Policy
● Disclosure of Student Information (FERPA)
● Affirmative Action Policy Statement
● Policies and Procedures Concerning Sexual Assault, Stalking, and
Domestic Violence
● Pace University’s Policy Statement Regarding Hate/Bias Related
Crimes
● President’s Advisory Committee on Campus Security
● Pace University’s Policy against Discrimination, Harassment, and
Retaliation
Quick Reference - Housing Staff Directory 35
Quick Reference - Helpful Numbers 36
Quick Reference - Fees and Fines 37
Quick Reference – University Conduct 38
Quick Reference - Frequently Asked Questions 39 to 40
2Critical Housing Dates, 2020-2021
Residence Halls Open (move in dates)
August 14th-August 23rd
Last day to cancel spring housing 2020 without penalty
November 1st
Resident Assistant Applications available (after attending info session)
November 1st
Winter Break Housing applications available (via myhousing)
November 2nd
Resident Assistant Applications due (on Settersync)
November 20th
Winter Break Housing applications due
November 20th
Residence Halls close for winter break (students must check out within 24 hours of November 24th 5:00pm
their last final exam, and all students must be out of the residence halls no later than
THIS date; students wishing to stay longer MUST either be registered for winter break
housing, or make arrangements with their Community Coordinator)
Residence Halls reopen for spring semester
January 24th 10:00am
SUMMER HOUSING applications available (via myhousing)
February 15th
Room selection process begins – students may start submitting applications and March 1st
deposits (via myhousing) for fall 2021housing on this date
Fall 2021 room selection deposits and applications due on this date
March 31st
Special accommodations room selection process (students participating in this process March 27th-March 30th
must have already completed the medical accommodations approval process through
the Counseling Center, or their Large Suite housing application)
Online room selection will begin
April 5th
SUMMER HOUSING applications due
April 12th
LATE room selection process (for returning students who missed application and/or
April 16th
deposit deadline, or who failed to participate in primary online room selection process)
Last day for returning students to secure guaranteed housing for fall 2021 (all May 1st
returning student housing applications received after this day will be referred to the
non-guaranteed waitlist)
Residence Halls close (students must check out within 24 hours of their last final exam, May 15th 12:00pm
and all students must be out of the residence halls no later than THIS date; students
wishing to stay longer MUST make arrangements with their Community Coordinator)
3Welcome from the Director of Residential Life and Housing
Dear Pace Students,
Welcome to residence life on the Pace University NYC campus! As a member of our community, you are
surrounded by amazing opportunities and support systems. You will have the chance not only to explore this
amazing city, but also to meet, engage, share and relate to all kinds of people.
At the core of everything we do in residence life is the belief that living and learning with others (with whom
you may share similarities, and with whom you may have great differences) is critical to being a truly well-
rounded adult. Your future will hold countless situations in which you will need to communicate effectively,
compromise and negotiate challenges, think critically to solve problems, and work with others to achieve a
common goal.
The residence halls are a place where you can and will build all of these skills, and we hope you will take full
advantage of these experiences as they present themselves, knowing that our staff of residence assistants,
community coordinators, and many others is there to help you at every turn.
We are so glad to have you as members of our community. Have a great year!
Best,
Patrick Roger-Gordon
Director of Residential Life & Assistant Dean of Students
4INTRODUCTION
Welcome to On Campus Living, NYC!
This Guide to Residential Living is a resource outlining the services, guidelines, important information, community standards, policies,
and procedures of our community. The policies contained in this document apply to all Pace University students living within Pace
University residence halls, including all properties owned and leased by Pace University.
Students with questions or concerns that are not covered in this book should contact the housing staff Monday through Friday, from
9:00am to 5:00pm at (212) 346-1295 or by emailing us at nyhousing@pace.edu. After office hours, students may contact their RA or
the Pace RA on Duty in their building (see sections on “Resident Assistant” and “Resident Assistant on Duty”.)
Pace University Mission
Our mission is Opportunitas. Pace University provides to its undergraduates a powerful combination of knowledge in the professions,
real-world experience, and a rigorous liberal arts curriculum, giving them the skills and habits of mind to realize their full potential. We
impart to our graduate students a deep knowledge of their discipline and connection to its community. This unique approach has
been firmly rooted since our founding and is essential to preparing our graduates to be innovative thinkers who will make positive
contributions to the world of the future.
Pace University Vision
We educate those who aspire to excellence and leadership in their professions, their lives, and their communities. Through teaching,
scholarship, and creative pursuits, our faculty foster a vibrant environment of knowledge creation and application. Faculty engage
students in shared discovery and are committed to guiding students in their education, providing them with a strong foundation for
leading meaningful and productive lives.
We embrace a culture of quality improvement and shared values to ensure an informed, responsive, caring, and effective community
empowered to build and sustain a great University. Together, faculty, administrators, and staff pursue innovation in academic
programs and administrative services. We operate with integrity, following through on our commitments to students and each other,
holding ourselves accountable for our decisions and actions. We embody an ethos of respect for, and celebration of, our diversity,
creating an inclusive and welcoming environment where every person is encouraged to freely and respectfully contribute to the life of
the University.
The Office of Residential Life and Housing Vision (ORHL)
Our department provides safe and inclusive residential communities where students become more autonomous. Residents are active
participants in transformative educational experiences outside of the classroom as leaders at Pace University and beyond.
Mission of Residence Life
Our department provides a residential curriculum through REP, a Residential Education Pathway where students become active
participants in their own development as they:
● Explore themselves, campus resources, and the surrounding New York City area;
● Engage in the campus community that challenges students by building connections with those who hold similar and different
worldviews of their own; and
● Excel in leadership and learning opportunities both academically and professionally at Pace and beyond.
5Office of Residential Life and Housing Staff
The Office of Residential Life and Housing (ORLH) is led by a team of dedicated individuals committed to supporting the academic
endeavors of each of our residents while offering meaningful challenges that encourage their personal growth. Each Residence Hall
staff member is trained in areas of student development and crisis management as well as the daily management of their facility.
Residents may visit their Resident Assistant, Assistant Community Coordinator, or Community Coordinator if they are in need of any
assistance. Below is a brief description of who we are and what we do.
Student Staff Professional and Para-Professional Staff
Resident Assistant (RA) Assistant Community Coordinators (ACC)
Resident Assistants are students specifically The Assistant Community Coordinator co-supervise the RA staff and assists in
selected and trained to work with residents to community development as well as daily operations of the respective hall. The
establish community. The RA position exists to ACC advises the Hall Council and assist with student conduct hearings.
help students with the transition to college and
the ongoing challenges faced by university Community Desk Coordinator (CDC)
students. The RA can assist with administrative The Community Desk Coordinator oversees the daily operations of all of the
problems, roommate conflicts, and other Community Desks including selection and management of the Desk
concerns. The RA is a great resource that can Attendants.
help answer questions about the university and
surrounding community. Throughout the course Student Conduct Coordinator (SCC)
of the year, the RA will plan various programs and The Student Conduct Coordinator provides administrative support to the
activities with and for residents. At least one RA Assistant Director of Community Standards. The SCC conducts hearings, tracks
is on duty in each Residence Hall during evenings, sanctioning for students, and facilitates educational programming.
weekends, and holidays when the University is
closed. Community Coordinators (CC)
The Community Coordinator directly supervises the RA staff and provides daily
RA on Duty oversight for both community development and administration of each
In each residence hall there is an RA “on duty” Residence Hall. These staff members supervise student-staff and building
between the hours of 5PM and 9AM on operations including opening, closing, and other essential tasks necessary to
weekdays, and from 5PM Friday through 9AM on effectively manage a Residence Hall. They oversee all programming initiatives
Monday morning. This RA can and should be in their respective halls. The CC can also offer assistance with roommate
contacted for any issues or concerns that arise at conflicts. Members of the CC staff also serve as student conduct hearing
these times that may require the attention or officers as needed.
intervention of a housing staff member. Contact
information for the RA on Duty in each building is Area Director (AD)
posted in various locations throughout the Area Directors are full-time professional staff members who oversee the
building (typically in elevator lobbies, elevator operation of a specific student community. Area Directors provide supervision
landings, near security desks, central bulletin to the Community Coordinators and help to foster a community with first year
boards, etc.) and upper-class students. In addition, they manage major Residence Initiatives
such as RA Selection, and RA training.
Desk Attendant (DA)
The Desk Attendant (DA) enforces and Manager for Residential Assignments
administers the guest policies and procedures The Manager for Residential Assignments oversees student placement, billing,
established by our office. In addition, the DA is room transfers, new applications and room selection for returning students.
also available to assist students with lockouts and
answering the questions of students (or guests) Assistant Director of Operations
about the university. The DA is also responsible The Assistant Director of Operations is responsible for managing the central
for aiding other staff members during emergency office along with the community desk and mailroom operations within the
situations. residence halls; this includes supervision of the office assistant, desk attendant
staffs, and the Community Desk Coordinator. The Assistant Director also
Office Assistant (OA) oversees summer housing operations and collaborates with Buildings &
The Office Assistant (OA) position within the Grounds to maintain the residential facilities.
ORHLORHL is a work-study position. The OA is
6responsible for aiding in the daily operations of Assistant Director for Student Conduct and Community Standards
the department. Basic functions of the position The Assistant Director for Student Conduct and Community Standards
include, but are not limited to, answering phones, oversees all matters related to the management of student conduct, crisis
filing, copying, escorting Buildings & Grounds, management, health and safety checks, and other matters that impact the
assisting Professional Staff with any projects, and behavior and mental health of the residential community.
keeping the office organized. Additionally, OA
staff members are required to provide students Assistant Director of Residential Life
with quality service in a fair, timely, and The Assistant Director for Residential Life is responsible for overseeing the
respectful manner. The OA is accountable for operations and programming initiatives for the Office of Residential Life. This
being knowledgeable about the policies and includes supervision of the Area Directors. The Assistant Director acts on
procedures established by the ORHLORHL. behalf of the Director in their absence.
Senior Desk Attendant (SDA) Director of Residential Life and Housing/Assistant Dean for Students
In addition to the requirements of a DA, the The Director of Residential Life and Housing oversees and coordinates
Senior Desk Attendant assumes a stronger administrative support services for the University Residential Life and Housing
leadership role by assisting the Community Desk program, including budget planning, renovation, contracts, and assignments.
Coordinator and Assistant Director of Operations The Director promotes collaborative programming efforts and participates on
with managing the community desks and serving university-wide committees. The Director oversees the functions of the
as a mentor and group leader to the DA staff. professional Residential Life staff and the Housing Operations staff.
The Faculty-in Residence (FIR)
The program is designed to integrate faculty members into residential life to provide additional support and resources for residential
students. FIR members live in the residence halls among the students and professional ORHLORHL staff. The goal of the program is
to provide students with closer access to faculty members who spend considerable time in contact with residents through FIR
programming, professional staff and RA events, and office hours for residents. Examples include student/faculty dinner events, movie
screenings, cultural events, workshops, volunteer events, and hosting off campus events.
Staff Contacts
Staff information including contacts and office locations can be found on our website:
http://www.pace.edu/housing/nyc/get-to-know-us/staff-directory-office-hours
E-Mail
Residential Life will use a student’s Pace email as a primary means of communication. Administrative deadlines pertaining to room
reservations, opening and closing, and other important information will be communication via each student’s Pace email address.
Failure
7Housing Operations & Maintenance
Cable Television
Cable television service is provided in each residence hall room. The university supports at least one cable outlet per unit (although
some units may have more). The university does not support digital recording devices that rely on a cable box and/or internet
connection.
Internet Connections
All resident rooms have internet connectivity, although specifics vary slightly by hall:
● 182 Broadway, Maria’s Tower, and 33 Beekman– internet service is provided by Pace University. Please contact the help
desk directly for assistance with internet service. The service contact number is 914.772.3333, or students may submit a
helpdesk ticket at: help.pace.edu . The RA staff can provide assistance with submitting work orders.
● 55 John Street – internet service is provided by Residential Communications Network (RCN).
Please contact RCN directly for assistance with internet service at for Wifi: 866-897-3084 and for video please call: 877-726-
7000.
Pace University cannot and does not guarantee 100% unlimited wireless data access. A wide range of issues can impact wireless
access/availability, from the physical layout of the room, to where the student is standing, to the amount of usage in the building at a
given moment. It is our expectation that students will have consistent access to the internet using BOTH the wireless and wired
options to the degree necessary to support their academics, but our wireless service is not meant to support voice service, video
streaming, MMPG’s, etc., at all times. Students have a responsibility to monitor how their calls are being carried, whether over the
Wi-Fi or through their data plan, and make choices about whether to make the call or not, and how long to talk. Pace does not
purport to offer its wireless service to support all voice service, and is never responsible for the cost of calls or other usage made
through a student’s data plan.
Custodial Service
In all residences, basic custodial service is provided for common areas, including corridors, lounges, elevator landings, and community
bathrooms (excluding private bathrooms in all residence halls). Custodial service is not intended to alleviate residents from their
responsibility to pick up after themselves and treat their environment with care. It is still the responsibility of each resident to dispose
of waste appropriately. It is also the resident’s responsibility to maintain their individual room and all shared areas. Custodial service
is not available to clean personal space, and students are required to maintain hygienic conditions in their room (see Health and
Safety Inspections on page 10). If a common area needs cleaning or custodial service beyond the routine service provided, access to
common spaces may be restricted and residents of a floor or building will share the expense of that additional cleaning.
To submit specific maintenance requests, log in to the website indicated below, based the specific building involved:
182 Broadway, Maria’s Tower, and 33 Beekman requests go to: facilitiesrequest.pace.edu
55 John Street requests go to: www.studenthousing.org/repairs
Maintenance
Maintenance issues in Maria’s Tower, 182 Broadway, and 33 Beekman are addressed by Pace University Facilities (Buildings and
Grounds) staff. Students in these buildings may submit a work order by logging on to facilitiesrequest.pace.edu. Maintenance issues
in buildings leased by Pace (55 John Street) are resolved by Educational Housing Services (EHS). Students in these buildings may
submit a work order by logging on to www.studenthousing.org/repairs (the RA staff can provide assistance with submitting work
orders).
If a maintenance issue is not resolved in a timely manner, whether in a Pace-owned building or a leased property, contact the
building’s Community Coordinator. They will follow up with the appropriate people to assist in achieving a proper resolution.
General preventive maintenance and routine repairs will be accomplished without charge to the resident. However, students will be
held financially responsible if their negligence or actions (or those of their guests) cause the need for repair beyond normal wear and
tear. Preventive maintenance occurs periodically throughout the academic year. During these times, Facilities (B&G) staff an ORHL
will gain access to address these issues. ORHL will generally attempt to give notice to students through their Pace email regarding
preventive maintenance plans. However, when Facilities (B&G) finds it necessary to access a room because of an urgent or time
sensitive issue, residents might not receive notice before maintenance occurs.
Emergency maintenance situations, including major leaks and flooding, inoperative door locks, or other situations that endanger
safety or property require an immediate response. During regular office hours, residents should report these conditions to the ORHL
at 212.346.1295. After hours, report these emergency maintenance issues security by contacting 212-345-1800.
8Damage Charges
While Pace reserves the right to bill students for room damages identified to have taken place in their room during the course of their
period of assignment, Pace is not required to utilize those funds specifically to ensure repair of those damages. The facilities staff
works to assess all university properties at all times, and prioritize those areas and issues that are of greatest need. The university
reserves the right to apply funds received through damage billing to those priority areas.
Laundry Facilities
Laundry facilities are located in each building, but costs vary as indicated below. Laundry services are provided by an external (non-
Pace) vendor. Students experiencing problems with laundry machines, or wish to report malfunctioning machines, please call the
number posted in each laundry facility. Issues with the conditions in laundry facilities in 33 Beekman, 182 Broadway, and Maria’s
Tower should be reported through the facilities request process at facilitiesrequest.pace.edu .Issues with conditions in the laundry
facilities in 55 John Street should be reported through the EHS work order system at: http://www.studenthousing.org/repairs
● 55 John Street– The laundry room is located in the basement. The laundry machines can be used at a cost of $2 per load,
per machine, plus an initial cost of $5 for a reloadable laundry card.
● 182 Broadway– The laundry room is located on the 4th floor. Laundry services in this building are included in student
housing fees.
● Maria’s Towers – The laundry room is located on the 17th floor. Laundry services in this building are included in student
housing fees.
● 33 Beekman – The laundry room is located in the basement, C level. Laundry services in this building are included in
student housing fees.
Please do not remove someone else’s items from the laundry room or leave property unattended for long periods of time. Items will
be considered abandoned property if left more than 24 hours. Students are encouraged to allow a 10-minute grace period before
moving someone else’s laundry out of a washer or dryer that has completed its cycle, but residents are permitted to remove items
(and set them aside in the laundry room) from machines that have completed their cycle and are left unattended for more than 10
minutes.
Pest Control
All rooms are thoroughly cleaned and inspected, and found to be free of pests prior to move-in. Students have a significant
responsibility for maintaining a living area that will not attract pests. If a pest problem develops, students should submit a work order
through the appropriate online service:
182 Broadway, Maria’s Tower, and 33 Beekman: facilitiesrequest.pace.edu
John Street: www.studenthousing.org/repairs
Students who believe that bedbugs may have been introduced to their room should contact their RA or the RA on duty. That staff
member will work with the professional staff on duty and the maintenance staff to address the problem appropriately. The staff will
follow a set response protocol, which will require residents to clean and bag all laundry and linen in preparation for
treatment. Treatment may require students to be out of the room for several hours, but students are generally not relocated (even
temporarily) in cases of bedbugs. The university does not reimburse students for the cost of cleaning or replacing items impacted by
bedbugs or other pests.
Fire Safety Disclosure
All Pace University residence halls are equipped with smoke detection alarms, alarm pull stations, and sprinklers. It is a violation to
tamper with, or disable any fire protection equipment in the Residence Halls. Fire alarm drills are conducted each semester, and
students are provided with the Fire Plan for their building as they move in, as required by New York City law. For complete
information on the University’s fire safety report, please contact the security office at 212.346.1800.
Settersync
All resident students will be added to Residential Life Settersync “Umbrella”. Settersync will allow residents to learn about a variety of
events happening in the Residence Halls as well as submit necessary Residential Life forms. Students can log on to Settersync with
their Pace credentials at https://settersync.com/login/pace-university-new-york-city.
9RESIDENTIAL LIFE ADMINISTRATIVE POLICIES
These policies govern the administrative and operational aspects of the Residential Life program at Pace University’s New York City
campus. Violation of these policies may result in administrative fees or fines, or delays in processing administrative requests. Extreme
or repeated violations of these policies may result in appropriate action through the student conduct process.
Room Placement Policy
The University reserves the right to determine and assign the housing space to be occupied by the student and to reassign alternative
accommodations as circumstance warrant, as determined by the Residential Life and Housing staff. Should the ORHL reassign the
student to an alternative accommodation, a proportionate rate differential may be charged or refunded upon date of reassignment.
All Gender Housing
In keeping with the mission of Pace University to promote and support diversity, the ORHLORHL in New York City offers an All Gender
Housing application process for residential students who demonstrate an interest in and need for such an accommodation.
This process seeks to provide a living environment welcome to all gender identities; one not limited by tradition binary definitions.
Gender Housing allows for same-gender, different-gender, gender-queer or other gender identities to live together regardless of
biological sex in a platonic environment in which they feel supported.
For more information about the application process for All Gender Housing please visit the LGBTQ and Social Justice center’s website
at http://www.pace.edu/lgbtqa-center/all-gender-housing-overview-instructions
Dates of Occupancy
The right to occupy a room will commence one day prior to the start of the academic semester. Failure to take occupancy after the
first full week of classes or to notify the ORHLORHL in writing of a late arrival may result in the cancellation of the Housing Application
and/or Housing Agreement. All room assignments must be vacated no later than 24 hours after the last final exam each semester or
by 5:00 p.m. of the last day of finals (whichever comes first). Summer housing, early fall arrival and winter break housing require
separate applications and charges.
Health and Safety Inspections
Student rooms will be inspected two to three times each semester to assure compliance with health and safety related aspects of the
University Guiding Principles and Residential life policy. Staff are not required to notify students in advance. Staff will inspect rooms in
pairs. In most cases, students will be given opportunity to resolve health and safety concerns before a re-inspection. Punitive action
will only take place in especially egregious violations of health and safety regulations, or when student(s) fail to resolve the violation.
Roommates can be held jointly responsible for health and safety violations that exist in their room or suite. Residential Life staff who
observe other violations of University Policy (not related to health or safety concerns) will separately document those violations and
forward those to the student conduct disciplinary process.
Administrative Room Transfer Freeze
For up to two weeks at the start of each semester, the housing staff may implement a hold on most room transfer requests. This
period allows students an opportunity to become acclimated to their new environment, community, and roommate(s), while allowing
the ORHL, Admissions, Office of Student Assistance (OSA), and Academic Departments to verify student status, accounts, and
occupancy. This administrative room transfer freeze will be lifted as soon as the housing staff can confirm occupancy of all residents.
NOTE: this freeze is not intended to prevent students from requesting (or being granted) what they believe to be critical room transfer
requests. If, during this time, a student believes that they are in critical need of a room change, they must contact their RA, ACC or CC
(students who not know how to contact the ACC or CC, may ask their RA for assistance, or visit the ORHL).
Room Transfer and Request Procedure
The ORLH offers an “on request” approach to room changes. This means that, if a student has requested a room, and a room
becomes available that meets the criteria the student provided in their request, we will allow the student to move to that room. We
do encourage students to resolve their conflicts, and the residence life staff is trained to assist in mediation that can help students
manage their disagreements.
10Room transfer requests must be submitted online through myhousing, under the applications tab. Once logged in, students may
submit their room transfer request, following the prompt, indicating the building(s), room type(s) and roommate(s) they wish to be
moved with. Students will be contacted by the Area Directors for the specific building via their Pace email account IF AND WHEN their
room transfer request is approved. That email approval will include directions on how and when to check out of the current room
and into the new one. Students MAY NOT move prior to receiving that email approval, and must follow the directions provided.
Room transfer requests are not guaranteed, and not all requests can be granted. All unmet requests are vacated at the end of the fall
semester (with the exception of requests for singles rooms, which are carried over from fall to spring). If a student’s request is not
granted during the fall semester, they may resubmit a room transfer request at the start of the spring semester. A limited number of
room changes can take place during the winter break, and they must be coordinated with the Area Director and the Manager for
Residence Assignments prior to the start of the break. Requests that are not granted and completed by the start of the spring
term will not be carried over for implementation at the start of the spring semester.
Students can increase the chances that their request will be approved by identifying a specific space into which they wish to move, or
making a specific request for a “bed for bed” switch in which both students have already agreed to a “swap”. This eliminates the need
for the housing staff to find a bed. In “bed for bed” switches, BOTH students who will be swapping must submit requests reflecting
their desire to change rooms. The CC will have a list of students who have a vacant bed in their room, or who are seeking a room
change.
The room transfer and request process is NOT for immediate and critical room changes. Students who believe they are in critical need
of a room change must contact the CC (students who not know how to contact the ACC or CC, may ask their RA for assistance, or visit
the ORHL)). Also, since room changes cannot always be granted immediately, the RA staff may ask roommates or suitemates who are
experiencing conflict to participate in a mediation to address their differences instead of changing rooms, or pending the ability to
grant a room transfer, and depending on the severity of the conflict.
Roommate Conflicts
Students bear the primary responsibility of resolving conflicts they may have with roommates. Students are encouraged to take
action in a timely manner if they feel a conflict is developing between them and their roommate. Students are expected to approach
disagreements with their roommates in a mature and respectful manner. If they are not able to reach a positive outcome themselves,
residents should enlist the assistance of the residence life staff (starting with their RA and then their CC/ACC). There are limits to the
ability of the residential life staff to intercede in and resolve all roommate conflicts. In general, there are four specific responses the
housing staff can provide to students who are not getting along with their roommate:
● Mediation – The RA or the building CC can facilitate a discussion between roommates to address the problems they are
facing. This mediation can take the place of an informal discussion, but it can also be used to develop a binding “roommate
expectations agreement”. The roommate expectations agreement is a document that allows residents in conflict to stipulate
specific expectations and hold one another accountable to that agreement.
● Non-emergency room change – As described above, students may request a room change at any time. Students seeking to
leave a conflict situation by requesting a room change are reminded that room transfer requests are not guaranteed.
● Emergency room change – in cases in which a student feels threatened by their roommate (or anyone in their community)
the housing staff will arrange an immediate room change to ensure that student’s safety. Please see more about this option
below under “Emergency Room Changes”.
● Student Conduct and Community Standards action – If the behavior of a roommate violates university policy, it can be
reported and addressed through the student conduct process. Students are advised that simply being accused or found in
violation of university policy does not always result in being reassigned or removed from housing. However, if the behavior
that violates university policy is the root of the conflict, it must be reported for the record so that the housing staff can
address it through the student conduct process.
It is important to remember that students may choose to not address a roommate conflict, but doing so has consequences.
Making the choice to ignore a problem, or to anonymously report a problem, or to notify a staff member but ask that they take no
action, often leads to the problem growing to the point that it can no longer be easily remedied. Early intervention on the part of the
staff, which can include mediation but can also include a mutually agreed upon room change, can help prevent small problems from
growing into large ones.
11Emergency Room Changes
At various times, a student will request an emergency room change based on behavior of another student that has not been
documented and/or addressed through the student conduct process. It is the policy of the ORHL that in such cases, the student
bringing the complaint shall be offered a temporary relocation until the situation can be investigated. Students who feel threatened
or in any kind of danger will be offered alternative housing for the short term to ensure their safety. After the situation has been
investigated and addressed, the appropriate long-term solution will be determined (who, if anyone, will move out permanently).
Students who genuinely believe they are in danger are expected to take advantage of temporary relocation to ensure their own
safety.
Improper Room Transfer
A resident who moves to another room or suite without proper authorization from the housing staff is considered to have conducted
an Improper Room Transfer. The resident is subject to an improper checkout fee of $75 and may be subject to disciplinary action,
including removal from the space.
Empty Beds
The university reserves the right to fill any vacant bed at any time. As the ORHL is continually placing students, vacancies may be filled
without notice. Students with one or more vacant beds in their room or suite can expect a new roommate or to be moved to a
different room as the need for new student assignments or consolidation arises. Students must leave the vacant portion of their
room or suite in a condition that will allow another person to move in easily. Students should not place their belongings into a vacant
portion of the room or suite.
Use of Assigned Space
Occupancy of space is permitted only to the student to whom the space is assigned. The university reserves the right to assign a
resident to any vacant space or relocate any student residing in a room with a vacant space or an area requiring consolidation to a
new space. The student may not usurp any vacant bed spaces within the room or suite or prevent another assigned student from
residing in the space. If the student refuses or prevents a new occupant from residing in a shared space, disciplinary action (including
removal from the space), additional room rental fees of 50% of the semester room fee for that room, or both, may be imposed on the
student. The university will make the best effort to provide 24-hour prior notice to residents receiving a new roommate, though
students should always be prepared to receive a new roommate, as circumstances may not always allow for such notice.
Room Condition and Reporting Damages
ALL RESIDENTS of a room are responsible for ensuring that damages occurring during the year are reported appropriately. General
preventive maintenance and routine repairs will be accomplished without charge to the resident. However, residents may be
financially responsible if their negligence or actions caused the need for repair beyond normal wear and tear. Charges for damages
that cannot be specifically attributed to one or more individuals (via direct report to, and investigation by, the Community
Coordinator) will be evenly applied to all residents of a room. The Room Condition Report (see below) serves to protect students from
incurring charges for damages present upon move in.
Students are expected to report damages suspected to have been caused by Pace University staff or Pace University contractors,
whether damage to their room, their room furniture, or their personal property, within 48 hours of the occurrence. Reports
allegations of damages caused by Pace University staff or Pace University contractors must be made to the security office.
Room Condition Report (RCR)
The RCR offers the resident the opportunity to thoroughly inspect their room and record its condition. Upon check-out, this report
will be used to assist staff in assessing the room’s condition and will result in the issuance of a damage charge. WITHIN 24-48 HOURS
OF CHECKING IN, STUDENTS MUST REPORT ANY DAMAGES NOT DOCUMENTED ON THE RCR TO THEIR RA. Proper completion of the
RCR will prevent the student from incurring charges for damages present upon move in. ALL RESIDENTS of a room will be held
JOINTLY ACCOUNTABLE for damages found during or after check out. The RA is NOT responsible for the final and binding assessment
of room damages. RCR’s will be reviewed by the CC and/or Area Director and updated with charges from maintenance (and/or EHS).
By June 1, students will receive an email from their CC with a total of damage charges for their room. The email will have detailed
information on the process for appealing these charges. Students must appeal charges WITHIN 30 DAYS OF RECEIPT OF BILLING
12NOTICE. BILLING NOTICE IS SENT VIA EMAIL AND WILL DETAIL THE LIST OF CHARGES. Remaining charges (those that are not
appealed, or those that were unsuccessfully appealed) will be assessed to the student through their student account by the end of
July.
Check-in Procedures
On campus housing will be a contact-free process. Prior to moving in all student accounts must be in good standing, this includes
accounts paid in full, a confirmed payment plan or being within a payment threshold as established by OSA to allow for you to move
in. Students must also meet immunization compliance requirements as outline by OSA on their immunization web page. Students
must complete the University-Wide COVID19 entry requirements as established by Environmental and Safety in accordance with state
and local government and health authorities.
Appointments for move in will be available through the start of classes and will stretch into the first week of classes, for those who
may prefer to arrive late.
Before arriving, all residential students will be required to complete several items online. Once the move in time selection process
begins, limited appointments will be available on a first-come, first-served basis, in each building for three 3-hour time slots each day.
Due to social distancing requirements, we cannot provide our usual group of Welcome Wagon student volunteers to assist arriving
students in unpacking their things and moving them into the residence halls. Students should be advised that they may bring no more
than two people to help them move in, and that their helpers will need to be out of the residence halls by the end of the final evening
appointment time each day at 8:00 p.m. All persons assisting with move-in will be required to adhere to all established face covering
and social distancing requirements.
Students are not permitted to live on campus unless they are in good standing with the university with respect to:
Academics - enrolled in a full time load – 12 credits or more – of classes (or have permission from the Director of
Residential Life to live on campus with less than a full time load of classes)
Finances – students must have their account paid, or be within the payment threshold set by OSA, or be on an approved
payment plan.
Immunization and health requirements – students must meet all immunization and health requirements set by the
university, and by government and health authorities.
Behavioral requirements – students may be subject to removal from housing if, as a result of the University Judicial
Process, they are found in violation of university policy(ies) to a degree that results in a sanction of removal from
housing.
Some students may move in to housing without being in good standing on one or more of these areas, particularly those who indicate
that they are working to resolve pending issues, students who are not in good standing may be required to leave at any time. The
Residential Life and Housing staff will work with students to give them appropriate time to come into good standing, but students
must be ready to move off campus when directed to do so. Students who move in to the residence halls but then need to leave will
be held accountable to the costs of housing in accordance with the cancellation policy. This means that students will still be held
responsible for some or all of the semester housing fee (depending on the day they move out), even if:
The student never registers for a term
The student’s registration is voided and their academic tuition bill is cancelled
The student is removed for failure to meet immunization requirements
The student is removed as a sanction for behavioral issues
Check-Out Procedures
Our check-out process will be a contact-free process. Students leaving an assigned space for any reason (transfer, consolidation,
contract termination, or end of year/session) must complete a Housing Cancellation form, which they can find under the “Applications
and Forms” header of their MyHousing account page. Follow the steps outlined here in order to avoid or minimize improper check out
fees, damage and cleaning fees, and being billed for housing after their actual move out date:
13 If moving out before the end of the semester, students must contact their Community Coordinator to schedule a move
out appointment.
At the end of each semester, students will be given the opportunity to select a check out appointment. In the fall, only
students who are moving out completely (not returning for the spring) need to select a check out appointment.
Whenever a student moves out (mid-year, end of fall, end of spring), they must properly check out using the MyHousing
app. Once their check out appointment is scheduled (whether made for the student by the Community Coordinator, or
selected by the student at the end of a term), the student will see a “complete express check out” button appear in the
“assignments” section of their MyHousing account page. AFTER COMPLETING their move out, the student must
click that button and complete the check-out process as outlined. Failure to do so will result in all billing to be calculated
on the date that the staff is finally able to confirm that the student has moved out, which in may result in a lower
or no refund of housing fees paid.
Abandoned Property after Check-out
all property left in a room after check out is considered abandoned, and Pace University reserves the right to dispatch of abandoned
property as determined to be appropriate by the Office of Residential Life and Housing, and the facilities staff.
Posting
Notices, flyers, ads and other informational items may be posted only on designated boards by the ORHL staff. All flyers must have
an “approved for posting” stamp from the ORHL to be posted within the halls. Any activity not sponsored directly by a Pace
department will require a representative to be escorted by the RA on duty in order to post flyers within the residence halls.
No postings advertising events with alcohol or offensive materials will be approved for posting. Unauthorized posting of materials on
bulletin boards or anywhere else on campus is prohibited and such materials will be removed. Persons posting material in violation of
these rules will be subject to the disciplinary process outlined in ‘postings’ in the UGPC.
Residential Education and Programming Perks
In the spirit of opportunities, residential students are active participants in experiences that build skills and habits essential to their
future success. Our office provides a variety of educational and community development opportunities facilitated by staff and
Resident Assistants. Residential Life encourages students to become active members of our residential communities by monitoring
attendance and providing Programming Perks during the course of the semester. In the spring, those earning the top 15% of
programming perks are given a “bump” in their Room Selection Number, which gives them an advantage when choosing their room
for the following academic year.
Room Reservation and Re-application
Students planning to return to housing for the next academic year must participate in the Room Reservation process to reserve a
room. Returning students who do not participate in this process will not be guaranteed housing for the fall semester.
Current residents (and those who were residents in the preceding fall semester but are now on study abroad) have priority in this
process. Students who are not currently in residence can deposit and apply for housing, but may be invited to the "LATE" room
reservation process that will take place between the end of the "MAIN" room reservation process and May 1. Returning student who
do not complete all of the required room selection process stages by May 1 will not be guaranteed housing for the following fall
term. They will need to apply in person in the housing office, and they will be placed on a waitlist for fall housing.
Room Reservation “MAIN” process takes place online, and consists of three easy stages:
● Stage 1 – the online application and deposit – due no later than March 31st
● Stage 2 – online room reservation – will take place during evening hours in the first and second week of April
● Stage 3 – students who did not select a room through the online process, including those who participated in the
process without pre-selecting roommates, or those who apply late, are placed manually into a room by the housing staff
Intersession
There is no intersession housing before or after the summer sessions. The residence halls will be completely vacated at the close of
the spring 2021 semester and will remain vacant until summer opening on May 30. Similarly, the residence hall must be vacated by
residents upon closing on August 25. Students in dire need of temporary housing must appeal to the summer CC. Spring residents
moving into summer housing will be given instructions on when and where to move in early May.
14Summer Housing – Summer 2021
Timeline
Summer I Semester housing begins (move in date): May 30
Summer I Semester housing ends (last day to checkout for Summer I only residents): July 13
Summer II Semester housing begins (move in date): July 14
Residence hall closes for the summer (checkout day): August 25
Eligibility
Students must be a matriculated Pace University student to be eligible for student summer housing. Students must meet one
or more of the following criteria for the summer term(s) in which they are applying:
● must be registered for summer classes at Pace University (full or part time; proof of registration must be
submitted with the application).
● must be participating in a full or part-time academically related internship, full-time professional internship,
or a full-time job (will be at the discretion of the ORHL).
● must be employed on campus as a student aid for no fewer than 20 hours per week (letter from employer
must be submitted with the application).
Application Process
Due to the limited nature of student summer housing, it cannot be guaranteed. Applications will be processed on a first-
come-first-served basis. Additional applicants will be placed on a waitlist and contacted if a space becomes available. The full
details for the application process, availability, and pricing will available on the housing website
Room Deposits
Room deposits are applied to the respective semester room fees and are non-refundable. Room deposits must be paid to the OSA
and a receipt of the payment must be provided upon the selection of a room.
Housing Cancellation
A student meeting the eligibility criteria for residence may request release from the Agreement by submitting a Housing Cancellation
Form. Cancellation refunds will be based upon the date that both the cancellation form is received and the date the student turns in
their key(s) and checks out of the building with a staff member (if the student has moved into the residence hall). Once the academic
year begins, any student who cancels and moves out of housing shall not be released from this Agreement due to lack of financial
resources (including lack of financial aid), voided registration, dissatisfaction with assigned space, or to reside with parents or legal
guardians except as defined in the “Termination of Housing Agreement by the University” section of the Housing Agreement.
The University reserves the right to terminate a student’s Housing Application and/or Housing Agreement in the event the student
fails to
● meet financial obligation to the University
● maintain required academic standards
● meet university immunization compliance requirements
● abide by the policies and procedures of the Resident Handbook or those in the University Student Handbook
The University also reserves the right to reassign or repossess a student room and to affect any other steps necessary, or advisable in
the interest of health, safety, and conduct of the residence hall program.
Students who are required to leave university housing involuntarily are expected to make a good faith effort to create a plan to move
out in a timely manner. Students in these situations are always expected to move out as soon as possible. If the student needs
additional time to safely move out, they should contact their Community Coordinator to discuss the issue. In cases in which students
fail to move out in a timely manner and fail to seek extra time (or are permitted extra time, but fail to move out by the date agreed
upon), the university reserve the right to cancel building access.
A student may be summarily suspended from the University’s Residence Halls by the Dean for Students or the Director of Housing
(and/or their designee) if rules and regulations are not followed. A hearing for violation of the University’s rules and
regulations may occur if the administrator believes that the continued presence of the resident in the halls poses a serious
15threat to the student, other persons, private property, or Pace University. The resident will be required to vacate the
residence hall immediately and may be notified that the student will be treated as a trespasser if they return without
approval. Refer to the section on Student Conduct and Community Standards for details of this process. The student shall not be
entitled to a refund upon student initiated or disciplinary termination of their Housing Agreement.
Lock-Out
When locked out of your room, please follow the appropriate procedure outline for your building residence. All keys and access cards
must be returned to the appropriate area within 30 minutes of signing it out or you will be charged for loss key/access card. If you
have loss your and reside in Marias Tower, 182 Broadway and 33 Beekman please go to the security desk located in the Main Building
at One Pace Plaza B-Level to be issued a new one. 55 John Street please contact your Community Coordinator so they can issue you a
new one.
Marias Tower- Sign out your room key with security located on the 6th floor.
182 Broadway- Access your room Key card at the security desk located on the first floor entrance.
55 John Street- Access your room key card at the security desk located on the first floor entrance.
33 Beekman- Access your room key card at the security desk located on the first floor entrance.
Guest Policy
Due to the need to practice social distancing in order to reduce the risk of potential exposure of COVID19 within the on campus
community, we will not allow any guest in our Residence Halls for the Fall 2020 and Spring 2021 semesters. Any one that resides
outside your "On Campus Family Unit" (please refer to the "on campus family unit" definition in this document) will not be permitted
into your room space. The Common space lounges within your building community should be used if you wish to meet with any other
resident(s) in your specific residence hall. Please follow all social distancing procedures and room capacities as outlined when in the
common space lounges and areas.
Violation of the guest policy will be applied as follows:
-1st Violation- Zoom meeting with Community Coordinator, 3 conduct points and written warning
-2nd Violation- Zoom meeting with Assistant Director of Community Standards , 6 conduct points a written action plan in place
outlining your plan of checking out within 24-48 hours of the 3rd violation of the guest policy (plan of action includes packing
of all belongings, who will pick you up, how you will get home or find another place of housing).
-3rd Violation- 8 conduct points, Termination of Housing Agreement without refund
When conditions permit, the Guest Policy will be revisited. If and when we begin the process of permitted and allowing guests, we will
roll out a guest policy as follows:
Initially permitting only guests within the building (in limited numbers per room)
Next permitting only Pace resident students from other buildings (in limited numbers per room)
Next permitting only Pace students (whether residents or not; again, in limited numbers)
Finally, allowing no Pace students as guests
16UNIVERSITY GUIDING PRINCIPLES OF CONDUCT (UGPC)
General Statement of Policies
The University reserves the right, at its sole discretion and with or without prior notice, to promulgate new academic and
nonacademic rules, policies and practices, as well as to amend or rescind existing academic and nonacademic rules, policies and
practices. By applying for enrollment and by enrolling each applicant and enrolled student, respectively, agrees to be bound by all
of the University’s rules, policies, practices, including, without limitation, the Guiding Principles of Conduct. Applicants and
enrolled students who fail to comply with the University’s rules, policies and practices are subject to discipline that may include,
but is not limited to, denial of admission, denial of academic credits or a degree, suspension and/or dismissal from the University.
Academic Integrity
Students are required to be honest and ethical in satisfying their academic assignments and requirements. Academic integrity
requires that, except as may be authorized by the instructor, a student must demonstrate independent intellectual and academic
achievements. Therefore, when a student uses or relies upon an idea or material obtained from another source, proper credit or
attribution must be given. A failure to give credit or attribution to ideas or material obtained from an outside source is plagiarism.
Plagiarism is strictly forbidden.
Every student is responsible for giving the proper credit or attribution for any quotation, idea, data, or other material obtained
from another source that is presented (whether orally or in writing) in the student’s papers, reports, submissions, examinations,
presentations and the like.
Individual schools and programs may have adopted additional standards of academic integrity. Therefore, students are responsible
for familiarizing themselves with the academic integrity policies of the University as well as of the individual schools and programs
in which they are enrolled. A student who fails to comply with the standards of academic integrity is subject to disciplinary actions
such as, but not limited to, a reduction in the grade for the assignment or the course, a failing grade in the assignment or the
course, suspension and/or dismissal from the University. A PDF of the Pace University Academic Integrity Code
(www.pace.edu/sites/default/files/files/student-handbook/pace-university-academic-integrity-code.pdf) can be found online
through the Student Handbook (www.pace.edu/student-handbook) under the Policies and Procedures section.
Guiding Principles of Conduct
The primary functions of an institution of higher learning are teaching, learning, scholarship and service. Each member of the
University community is required to cooperate with the University in its endeavors to foster and maintain the freedom of
expression and exchange of ideas necessary to achieve excellence in teaching, learning, scholarship and service. The University
strives to protect the rights of its students and employees (including faculty members) to publicize opinions through written and
oral communications; to organize and join political associations; to convene and conduct meetings; and to advocate, demonstrate
and picket in an orderly fashion. Further, members of the University community are responsible for fostering and maintaining
respect for the dignity and uniqueness of one another.
In order to preserve an atmosphere in which a free exchange of ideas may flourish, and to ensure the dignity and safety of all
members of the University community as well as the unimpeded operation of the University (and as required by federal, state and
local laws including, without limitation, N.Y. Educ. Law § 6430), the University has adopted the Guiding Principles of Conduct. The
Guiding Principles of Conduct applies to all members of the University community including, among others, employees, faculty
members, students, applicants for academic admission and employment, visitors, guests, vendors, contractors, and other third
parties while they are on University premises or at University-sponsored activities. References to “University premises” in these
Guiding Principles of Conduct apply to premises either owned or leased by the University.
The Guiding Principles of Conduct are not exhaustive and include, but are not limited to, the following:
1. Students and other persons participating in a class or activity related to a class (for example, internships and field trips)
must comply with a faculty member’s reasonable standards of behavior for the class and/or related activities.
2. Theft, willful destruction or damage to or misuse of any University property or property owned by any member of the
University community is prohibited.
3. The sale, purchase, possession or use of incendiary devices, explosives or dangerous weapons (including any item or
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