GUIDE Parents - Ville de Châteauguay
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Parents
GUIDE
2018
PARENTS GUIDE 1
CONTENTS
A WORD FROM activ’été COORDINATION TEAM...................................................... 3
COORDINATION TEAM.......................................................................................................... 4
ACTIV’ÉTÉ ON SOCIAL NETWORKS................................................................................ 4
1. General information................................................................................................................. 5
1.1 Program objectives............................................................................................................... 5
1.2 Day camp operation.............................................................................................................. 5
1.3 Schedule.................................................................................................................................. 5
1.4 Available sectors.................................................................................................................... 6
1.5 Absence procedure.............................................................................................................. 6
1.6 Departure procedure............................................................................................................ 6
1.7 Items to bring.......................................................................................................................... 6
2 Bike trips..................................................................................................................................... 7
2.2 Travel costs............................................................................................................................. 7
3. IntEgration Program................................................................................................................. 8
4. METHOD OF PAYMENT AND REFUNDS.................................................................. 8
4.1 Registration............................................................................................................................. 8
4.2 Refunds and cancellation.................................................................................................... 9
4.3 Tax receipt............................................................................................................................... 9
5. participant’s code of living.................................................................................................. 10
5.1 Disciplinary measures........................................................................................................ 10
6. Health and safety.................................................................................................................. 11
6.1 Medications.......................................................................................................................... 11
6.2 Allergies................................................................................................................................ 11
7. local outings............................................................................................................................ 12
8. Longer excursions.......................................................................................................... 13-14
9. APPRENTICE FACILITATORS....................................................................................... 15
2 PARENTS GUIDE
A WORD FROM
activ’été coordination team
Again this year, the Activ’Été team is pleased to facilitate activities and entertain your child
for seven weeks. Although safety will be our priority throughout the summer, it will not
prevent children from having fun and learning to live in a group. Your child can count on a
dynamic and dedicated team, as well as benefit from diversified programs.
Ville de Châteauguay submits its Parents’ Guide covering all of its Activ’Été programs to
help you prepare and plan your child’s summer in addition to informing you about our various
policies and procedures. We hope this guide will be useful and answer your questions.
In addition, you will be given a “participant’s kit” with all the information you need about your
child’s various excursions and activities.
We encourage you to refer to this guide and keep it handy until the end of the summer.
However, should you have any other questions, feel free to contact us.
Have a wonderful summer with Activ’Été!
Activ’Été Coordination Team
Division culture et projets spéciaux
Direction de la Vie citoyenne
Ville de Châteauguay
Please note: To make this document
easier to read, the term parent(s) refers to the
child’s guardians or parental authorities.
PARENTS GUIDE 3
COORDINATION TEAM
Anik Lacelle, Coordinator
450.698.3137
anik.lacelle@ville.chateauguay.qc.ca
Bruno Bergevin, Assistant Coordinator
La Centrale for ages 13-15 | Integration
450.698.3136
bruno.bergevin@ville.chateauguay.qc.ca
Charles-Philippe Nantel, Assistant Coordinator
Day camp for ages 10 to 13 | Excursions
450.698.3134
charles-philippe.nantel@ville.chateauguay.qc.ca
Francis Pépin, Assistant Coordinator
Day camp for ages 5 to 6 | Daycare
450.698.3129
francis.pepin@ville.chateauguay.qc.ca
Karine Thibeault-Bouchard, Assistant Coordinator
Day camp for ages 7 to 9 | Specialized camps | Apprentice facilitators
450.698.3079
karine.thibeault@ville.chateauguay.qc.ca
ACTIV’ÉTÉ on social networks
Follow us on Facebook to stay informed, in real time, of bicycle routes, chang-
es to activities, bus delays and any information related to the smooth running of
the day camp.
4 PARENTS GUIDE
1 GENERAL INFORMATION
The objective of Châteauguay’s dynamic and dedicated Activ’Été team is to facilitate activities and
entertain children in a variety of programs where safety is the priority.
1.1 PROGRAM OBJECTIVES
• To provide a fun, safe and rewarding recreational experience for all participants;
• Promote the camp’s values of adopting a healthy lifestyle, being open to others and
allowing all participants to enjoy group life.
1.2 DAY CAMP OPERATION
The Activ’Été program day camp offers 14 sectors for children aged 5 to 15. The sectors are divided
into age groups: ages 5 to 6, 7 to 9, 10 to 13 and 13 to 15.
The team of facilitators is assigned to each sector for the entire summer. Each team is made up of
facilitators, integration facilitators and a sector leader. The leaders supervise and coach the groups
to which they are assigned.
For any questions during the summer, we encourage you to contact the assistant coordinator as-
signed to your child’s age group. It will not be possible for parents to contact their childrens’ sector
directly. Messages must be sent to the coordination team.
1.3 SCHEDULE
Day camp Daycare, option 4
From Monday, July 2 to Friday, August 17 Weekly
Monday to Friday: 9 a.m. to 4 p.m. From July 2 to August 17
Friday: 9:00 a.m. to 12 noon Monday to Thursday: 7 to 9 a.m. | 4 to 6 p.m.
Friday: 7 to 9 a.m. | noon to 6 p.m.
Daycare, option 1
From Monday, July 2 to Friday, August 17
Monday to Thursday: 7 to 9 a.m. | 4 to 6 p.m.
Friday: 7 to 9 a.m. | 12 noon to 6 p.m. Please note: Children on bikes not
From Monday, August 20 to Friday, August 24: signed up for daycare will leave the camp ac-
7 a.m. to 6 p.m. companied by a facilitator at 3:45 p.m. Your
children, depending on where they live, will
Daycare, option 2 arrive home between 3:45 and 4:15 p.m.
Children who can leave the sector alone, will
Friday, July 6 to August 17: from noon to 6 p.m.
be able to leave from 4 p.m. (Friday depar-
Daycare, option 3 ture time is 11:45 a.m.)
For program details, please refer to the
Monday, August 20 to Friday, August 24:
schedule available on the website at: www.
from 7 a.m. to 6 p.m.
ville.chateauguay.qc.ca
PARENTS GUIDE 5
1.4 AVAILABLE SECTORS
Sectors – ages 5 to 6 and daycare Sectors – Ages 10 to 13
Centennial Park School – 85 Jeffries St. École Laberge – 315 Rideau St.
Harmony School – 280 Brahms St. École Gérin-Lajoie – 110 Lajoie St.
Mary Gardner School – 42 Saint-Hubert St. École Louis-Philippe Paré – 235 Brisebois Blvd.
École Louis-Philippe Paré – 235 Brisebois Blvd.
La Centrale – Ages 13 to 15
Sectors – ages 7 to 9 Meeting place: Agora Citoyenne – 75 Maple Blvd.
École Gabrielle-Roy – 275 De Bonaventure St.
Mary Gardner School – 85 Prince St. Participating schools vary from year to year de-
École St-Jean-Baptiste – 14 Rainville St. pending on the availabilities provided by school
École de la Rive – 180 Salaberry Nord Blvd. boards.
École Saint-Jude – 71 Alphonse Desjardins St.
Billings School – 210 McLeod St.
1.5 ABSENCE PROCEDURE
Attendance is taken every day, morning, noon and evening. In the event of tardiness, parents must imme-
diately inform the sector leader of the arrival of their children and the sector leader will inform the entire
team of facilitators. The team will not contact you in case of absence, and it is not necessary to inform the
coordination team.
1.6 DEPARTURE PROCEDURE
Children registered in the day camp program may not leave alone or with someone whose name is not on
the registration form, without a written authorization from the parent or a phone call to the coordinators.
In this situation, a call will be made to the parents to obtain authorization, without which the child will stay
with the team of facilitators.
To ensure the safety of all children, the sector leader (day camp or daycare) will ask to see the identity card
of anyone coming to pick up children.
1.7 ITEMS TO BRING
- Backpack Children in 5- to 6-year-old groups
- Bottle of water To bring on the first day and leave in the sector:
- Cold lunch and two snacks - One towel (for relaxation)
- Sports shoes or closed sandals - A do-it-yourself apron
- Hat Please identify all of your children’s clothing and
- Sunscreen (to be ideally applied before the child’s personal belongings.
departure / sunscreen is not loaned) Ville de Châteauguay is not responsible for items
lost during the summer or for breakage or theft.
Please note: The Activ’Été team encourages active participation, so plan appropriate clothing
for outdoor activities according to weather forecasts.
6 PARENTS GUIDE
2 BIKE TRIPS
For children aged 7 to 13 enrolled in day camp
The Ville de Châteauguay day camp offers families a special and unique mode of transportation for
young people: bikes. Similar to a bus route, at morning and night, hundreds of children ride their
bikes to go to their sector of activities and return home on a predetermined route, led by a trained
facilitator. This concept, which has been applied for more than 25 years, is unique in Quebec and is
an original feature of the Châteauguay day camp program.
For obvious safety reasons, bikes should not have training wheels. Children must wait at the inter-
section of the street identified on one of the bicycle routes at the school where they are signed up
at 9 a.m. Please note that a bicycle route should take a maximum of 30 minutes. Therefore, children
living near the school will arrive home at about 3:45 p.m. whereas the ones living at the end of the
bike route will arrive home at 4:15 p.m. (the route may take longer at the beginning of the summer,
especially for the first few days).
We strongly recommend that parents buy their children bike helmets, which are ideal for their pro-
tection. At Activ’Été, we wear our helmets!
Please note: If your child goes to the sector alone (without taking the bike route), he or
she will be unsupervised until the facilitators arrive at 9:00 a.m.
2.2 TRAVEL COSTS
For the 5- to 6-year-old groups and La Centrale group (aged 13–15), all the excursions are by bus.
For children aged 7 to 13, many outings will be by bike. Children must therefore ride their bikes
when indicated.
Bikes are mandatory when the following symbol appears on the schedule:
If children do not have their bikes on the morning of an outing, the sector leader will contact the
parents so that they can bring them to the sector before the departure. If the parents cannot be
reached or are unable to make it, one of the coordinators may drive the child. Fees of $20 will be
charged to the parents for transportation.
Children without bikes may also be transferred to another sector, if possible. In that case, they will
not be able to attend the planned outing.
PARENTS GUIDE 73 INTEGRATION PROGRAM
The program’s objective is to allow children who have disabilities to participate in the day camp’s
daily activities. To do this, children will be assigned to facilitators who will provide them with the
necessary support to help them integrate into the group.
Parents who want to enroll their children must fill in the registration and needs identification form
available at the Centre culturel Vanier or online at www.ville.chateauguay.qc.ca /activ-été. The form
must be completed no later than Friday, March 16, 2018.
For more information about the services offered, please refer to the Integration Program Guide or
contact the Assistant Coordinator, who is responsible for the program.
4 METHOD
OF PAYMENT AND REFUNDS
4.1 REGISTRATION
ONLINE REGISTRATION
Payable by VISA, MASTERCARD or Accès D. Fees must be paid in full at the time of registration.
REGISTRATION IN PERSON at the Centre culturel Vanier, 15 Maple Boulevard
Payable by VISA, MASTERCARD, debit card, cash or by cheque made payable to Ville de Châ-
teauguay. For any amount of more than $200, it is possible to pay in two equal payments:
- 1st payment: 50% of the total of the bill at the time of registration;
- 2nd payment: postdated cheque in mid-June
8 PARENTS GUIDE4.2 REFUNDS AND CANCELLATION
1. A registration may be cancelled with a refund before the date on which the day camp
program starts. Administration fees of $10 will be withheld. Late fees are not reimbursed.
2. Ville de Châteauguay will reimburse the whole amount paid, without penalty, if it modifies
the conditions of an activity before it begins.
3. If the person registered is unable to attend because of illness, the refund will be prorated
according to the service used. A medical certificate will be required no later than 10 days
after the beginning of the illness.
4. Ville de Châteauguay will charge fees of $45 for every NSF cheque received.
5. If children do not attend on time and at the planned place, Ville de Châteauguay will not be
held responsible or provide a refund.
4.3 TAX RECEIPT
If you requested a Relevé 24 slip, it will be issued to you for tax purposes for all the programs, except
for the Excursions program. You will receive the RL-24 slip in February of the following year.
PARENTS GUIDE 95 PARTICIPANT’S CODE OF LIVING
The coordination team encourages parents to read the participant’s code of living and make sure
their children are aware of its content. These rules are aimed at children, but also concern parents.
• All of my actions and words addressed both to children and facilitators are respectful;
• I abide by the rules established by the team of facilitators and the authorities in charge of the sites
visited;
• I do not engage in any offensive, discriminating, intimidating, violent or threatening actions, and I do
not encourage other children to engage in such actions (including cyberbullying);
• I take care of the environment, public property and equipment lent to me, and I help to keep the area
clean;
• I do not endanger my own safety or that of others at any time through either my actions or the simple
possession of hazardous objects (e.g., pocketknife, firecracker, lighter, flammable liquids);
• I use my cell phone or any other electronic device only with the authorization of the team of facilitators
or in an emergency situation. At all times, it must be stored in my backpack and Ville de Châteauguay
will not be held liable for the breakage, theft or loss of the device.
• I dress in such a way as to be able to fully benefit from the activities offered, and I do not wear any
clothing or accessories that promote drugs (illegal or not), alcoholic beverages, tobacco products or
that bear messages that may be considered discriminatory, rude or violent;
• I do not drink, smoke or take drugs, and I do not have either alcohol, cigarettes, cannabis (and
derivative products), or illegal drugs in my possession;
Any noncompliance to the above code may result in disciplinary measures.
5.1 DISCIPLINARY MEASURES
Noncompliance with the various provisions of the code of living may lead to disciplinary measures,
including the participant’s suspension or official expulsion. At the time of registration, parents must
sign the day camp’s code of living, which means that they have read the rules, limitations and conse-
quences of non-compliance with the various provisions that we consider important for group living.
Disciplinary measures arising from non-compliance with the code of living will be applied in a gradu-
ated manner:
a) Verbal warning, by the sector leader;
b) First written warning, by the sector leader;
c) Second written warning together with a one-day suspension, by the assistant coordinator of
the age group;
d) Third written warning together with a final expulsion from the day camp by the assistant
coordinator of the age group.
Ville de Châteauguay reserves the right to expel, without notice, a young person who consciously
and seriously violates the living code. Being expelled from one of the eight programs results in being
automatically expelled from all the programs (Day Camp, Excursions, Specialized Camps, daycare
service, Integration, La Centrale for ages 13-15, Apprentice Facilitators) without a refund.
10 PARENTS GUIDE6 HEALTH AND SAFETY
To ensure appropriate safety, all of the summer program employees take CPR first aid training.
If your child is injured or does not feel well, a sector leader will determine the seriousness. If the case
is major or if we have any doubts, we will immediately contact the parent or other person responsible
who has been previously identified. If no responsible adult can be reached, we will arrange for the
transportation of the child to the medical clinic or to the hospital. The child will be accompanied by
an Activ’Été daycare staff member at all times until a parent arrives.
The day camp staff will decide whether it is necessary to call for an ambulance in case of an emer-
gency, and the parents will assume any costs of transportation by ambulance
6.1 MEDICATIONS
According to law, no Activ’Été day camp employees can administer medications. However, the
sector leader can supervise children who take their medications themselves. The sector leader can
remind the child to take his or her medication, but if the sector leader forgets, he or she may not
be held responsible. In some cases, the sector leader has the right to refuse this responsibility. If
children are unable to take their medication alone or if the medication may have significant side ef-
fects, a parent might have to travel to administer the medicament to the child. As a safety measure,
children may not keep medication in their backpack or lunch bag.
Please note: The administration of EpiPen, in case of a severe allergic reaction, is an
emergency first aid situation and, in this case, the facilitator will be allowed to administer the
medication. The medication must be in its original container and identified with the child’s name.
You must give your child a waistpack that he or she can wear at all times containing an auto-in-
jector. If a child goes to day camp without his or her medication, the parent must bring it quickly
to camp or the child will have to return home
6.2 ALLERGIES
Certain food will be prohibited on the day camp site to prevent allergic reactions. On the first days of
the camp, you will receive a notice to this effect. Be very careful when preparing your child’s meals
so that you do not include these foods.
PARENTS GUIDE 117 LOCAL OUTINGS
Children have the opportunity to enjoy local outings during the summer. Please refer to the schedule
for your child’s sector given to you at the time of registration and note the excursion dates. Travel will
be by bike, on foot or by bus depending on the distance and the children’s ages.
• ALFRED-DORAIS, YVAN-FRANCO, MARCEL-SEERS, JOSAPHAT-PITRE AND BONNEAU
PARKS
Bring the following:
- Bathing suit (already under the child’s clothes)
- Beach towel
- Change of underwear
- Sunscreen (to be applied before the child leaves)
- Beach or canvas shoes to wear at all times on the site
• CENTRE AQUATIQUE POLYDIUM – 111 Maple Boulevard
Each child must pass a swimming test when arriving at the pool so that lifeguards can assess his or
her ability to swim. Lifeguards will decide whether children must wear a lifejacket or not during the
swimming period.
Bring the following:
- Bathing suit (already under the child’s clothes)
- Beach towel
- Bathing cap (mandatory)
• CENTRE NAUTIQUE DE CHÂTEAUGUAY – 540 d’Youville Boulevard
Bring the following:
- Bathing suit (already under the child’s clothes)
- Beach towel
- Sunscreen (to be applied before the child leaves)
- Water shoes (flip-flops are prohibited)
• BOWLING, QUILLORAMA II – 133 Maple Boulevard
Bring the following:
- A pair of socks
12 PARENTS GUIDE8 LONGER EXCURSIONS
Go to your sector at the time indicated for each excursion. The daycare service schedule will be the
same as usual. Some excursions may be postponed until the next day in case of bad weather.
Ratio for excursions
Ages 5–6: 4 children/facilitator
Ages 7–9: 6 children/facilitator
Ages 10–13: 8 children/facilitator
PARC AQUATIQUE MONT SAINT-SAUVEUR | ages 7 to 13
Tuesday, July 10, 2018
Departure on bikes:....................................................7:30 a.m.
Arrival at camp:............................................................7:50 a.m.
Departure from the sector:.......................................8:15 a.m.
Return to the sector for ages 7–9:.........................5 p.m. (approx.)
Return to the sector for ages 10–13:....................5:30 p.m.(approx.)
Please bring the following::
- Bathing suit (already under the child’s clothes)
- Beach towel
- Sunscreen (to be applied before the child leaves)
FUNTROPOLIS | ages 5 to 6
Thursday, July 19, 2018
Regular schedule – 9 a.m. to 4 p.m.
Please bring the following:
- A pair of socks
PARENTS GUIDE 138 LONGER EXCURSIONS
EXPO AGRICOLE DE SAINT-HYACINTHE | ages 5 to 13
Tuesday, July 31, 2018
Departure on bikes 7:30 a.m.
Arrival at camp 7:50 a.m.
Departure from the sector 8:15 a.m.
Return to the sector for ages 5–6 4 p.m.
Return to the sector for ages 7–9 4:15 p.m.
Return to the sector for ages 10-13 4:30 p.m.
Please bring the following:
• Sunscreen (to be applied before the child leaves)
PLAGE DE SAINT-ZOTIQUE | ages 10 to 13
Tuesday, August 14, 2018
Regular schedule – 9 a.m. to 4 p.m.
Please bring the following:
• Bathing suit (already under the child’s clothes)
• Beach towel
• Sunscreen (to be applied before the child leaves)
PLEASE NOTE: Glass containers are prohibited. No t-shirts will be allowed for sliding
and Swim-Aid floats are prohibited. Instead use a personal flotation device (PFD).
14 PARENTS GUIDE9 APPRENTICE FACILITATORS
TRAINING OF FUTURE LEADERS
For ages 14 and 15
From July 3 to August 18, minimum of 3 days a week
Schedule: From Monday to Friday
Targeted goals:
• To offer an enriching work experience for the apprentice facilitator in the areas of
recreation and facilitation;
• To train future leaders.
When the apprentice facilitators have completed their training with Activ’Été, certificates will be
awarded to them attesting to the number of hours worked and the skills acquired during the summer.
If a candidate shows a lack of motivation during the season, Activ’été reserves the right to end the
arrangement.
PARENTS GUIDE 15Parents
GUIDE
2018
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