GST BOCES District-Wide Emergency Response Plan
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GST BOCES – Health & Safety Information Issue: SAVE
Initial Date: 11/11/2000 Last Revision Date:7/13/2021
Revision #12
GST BOCES
District-Wide
Emergency Response Plan
For School Year 2021/2022
Date of Acceptance/Revision 7/13/2021
Record of Distribution:
SED
District Administrators
www.gstboces.orgGST BOCES – Health & Safety Information Issue: SAVE
Initial Date: 11/11/2000 Last Revision Date:7/13/2021
Revision #:12
GST BOCES DISTRICT-WIDE SAFETY PLAN
TABLE OF CONTENTS
OVERVIEW PAGE NUMBER
Introduction 1
Foreword 1
District Wide Safety Team Members and Meeting Dates 1
District Wide Safety Plan Review and Public Comment 2
Code of Conduct Team Members 2
Authority 2
Legal Basis For Plan 4
Statement of Purpose 4
Key Components of the Regulation 4
Assumptions 6
Sites of Potential Emergencies 6
Hazard Mitigation 7
Concept of Operations 8
Organization and Assignment of Responsibilities 8
Responding to Threats and Acts of Violence 9
Risk Reduction / Prevention and Intervention Strategies 9
Situational Incidents 10
Response Protocols for Situational Incidents 11
Arrangements for Obtaining Emergency Assistance 11
Procedures for Obtaining Advice and Assistance 11
Emergency Management Committee (Chain of Command) 12
Using the Plan 13
Parental Notification 13
Staff and Facility Training 13
Implementation of School Security 14
Vital Educational Agency Information 14
Early Detection of Potentially Violent Behaviors 15
Plan Modification and Maintenance 15
FUNCTIONAL ANNEXES 15
Direction and Control 15
Warning System 17
Communication System 18
Protective Action Options 20
Early Dismissal 20
Transportation Supervisors 21
Evacuation 22
Shelter in Place (Students and Staff) 22
Shelter (Community) 23
Damage Assessment 23
Recovery 23
County Mental Health Directors 24GST BOCES – Health & Safety Information Issue: SAVE
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Post Emergency Report and Assessment 25
Drills 25
STANDARD OPERATING PROCEDURES
Protective Sheltering 26
District Resources Available for Use in an Emergency 26
Procedures to Coordinate District Resources and Manpower 26
FORMS
Emergency Contacts for BOCES Campus Emergencies 27
Resources for Obtaining Advice and Assistance 28
BOCES Emergency Key Staff/Committee Members 32
Chemung County Media Resources 33
Steuben/Alleghany County Media Resources 34
Annual Notification Requirement/Copies 36
Definitions 37
Emergency Report Form 38
Building Locations / Person(s) In Charge 39
Change Form 40GST BOCES – Health & Safety Information Issue: SAVE
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Revision #:12
INTRODUCTION
This District-wide Safety Plan (DWS) is intended for use by the School Safety Team members and
employees of Schuyler, Chemung, Tioga, BOCES. It is designed to identify and respond to possible
emergency conditions that may arise on these campuses. In the event of an emergency, it will serve
as a reference for effective action. Recipients of this manual should become familiar with its
contents and it should be maintained in an easily accessible location.
These plans have been reviewed and revised to conform with Section 155.17 of the regulations of
the Commissioner of Education, as amended and effective November 14, 2000.
FOREWORD
This DWS Plan has been developed by members of the District-wide School Safety Team, has
been shared with County and State authorities and shall be reviewed as required and/or at least
annually.
DISTRICT WIDE SAFETY TEAM MEMBERS AND MEETINGS
The following individuals comprised the Safety Team that met to develop the District Wide Safety
Plan as mandated by the S.A.V.E. legislation. This team was appointed by the SCT BOCES’ board
of education on February 21, 2001 at their regular meeting.
Brian Bentley Administrator / Facilitator
Barb Accardi Parent
Tara Bolt Student
Dominic Peters Teacher
Gene Ferro Safety Person Facilitator
Vince Moschetti School Personnel
Tom Argetsinger County Sheriff
Jim Locker Fire Department
Mike Smith County Emergency / Community Member
Robert Everett SCT BOCES’ Board of Education
The team met to discuss, write and review the DWS Plan on the following dates:
February 23, 2001, February 27, 2001, March 5, 2001, April 3, 2001, April 25, 2001,
May 1, 2001, May 9, 2001 and June 1, 2001. Prior to the official appointment of the team by the
board of education the team met on January 26, 2001, February1, 2001, February 7, 2001 and
February 9, 2001.
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DISTRICT WIDE SAFETY PLAN REVIEW AND PUBLIC COMMENT
The SCT BOCES’ DWS Plan was made available for review by SCT BOCES’ Board of Education
on April 25, 2001 and for public comment on May 9, 2001 providing a public hearing for community
members. The DWS has been revised in April 2002, and April 2003.
As of July 1, 2006, by order of the Commissioner of Education, SCT BOCES & SA BOCES
integrated to become the Greater Southern Tier BOCES (GST BOCES). The individual DWS plans
were combined to create this GST BOCES plan. The GST BOCES DWS plan was made available
for review by the GST BOCES Board of Education, providing for a public hearing for community
members.
The following individuals comprised the safety team that met to develop the revised DWS plan:
Horst Graefe, Assistant Superintendent for Human Resources & Facilities
Vince Moschetti, Manager, Management Services
Brian Bentley, Superintendent of Buildings & Grounds
Mimi Heher, Assistant Superintendent for Instruction and Related Services
Margaret Munson, Assistant Superintendent for Finance & Administrative Services
Chris Weinman, Exec. Director of Career & Tech. Education
Tony Micha, District Superintendent
CODE OF CONDUCT TEAM MEMBERS
The following individuals comprised the original SCT BOCES’ Code of Conduct team. Bette Rae
MacIntyre, Brian Qualey, Ashley Rogers, Barb Sweet, Vince Moschetti, Dan Buseck and Mike
Burt.
The following individuals comprised the original SA BOCES’ Code of Conduct team: Sam Gauss,
Pat Stickler, Scott Richardson, Alice Langelier, Rick Perkins, Tim Quinlan, Don Cinque.
The following individuals comprised the GST BOCES Code of Conduct team: Horset Graefe,
Mimi Heher, Vince Moschetti, Brian Bentley, Wendy Field, Jan Nichols, Dom Peters, Mike Burt,
Sam Gauss, Pat Stickler, Scott Richardson, Alice Langelier, Rick Perkins, Tim Quinlan, Don
Cinque.
AUTHORITY
The Board of Education of GST BOCES recognizes that natural disasters such as earthquakes,
floods, tornadoes and winter storms, man-made disasters such as fires, chemical accidents, toxic
spills, and civil disorders such as bomb threats and hostage situations are potential threats to the
school and the community.
On October 18, 1989 and November 14, 2000, they, therefore, adopted the following policy:
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"Advance planning for emergencies and disasters is essential to provide for the safety of
students and staff should a threat to safety arise from fire of other causes; it also
strengthens the morale of all concerned to know that preparedness plans exist and that
students and staff have been trained to carry them out.
Emergency action to adopt the proposed amendment is necessary for the preservation of
the general welfare to insure that criteria for school safety plans are immediately established
so that school districts and BOCES develop, adopt and implement school safety plans,
consistent with the requirements of Chapter 181 of the laws of 2000, 2001 school year.
The Superintendent shall develop an Emergency Management Plan in compliance with
Commissioner of Education Regulation 155.17. The plan shall provide for sheltering,
evacuation, early dismissal, written notification to students and staff, an annual drill, and
coordination with local and county emergency preparedness administrators. The Emergency
Management Planning Guide for BOCES will be the official guide for the BOCES in case of
fire, civil emergencies, and natural disasters. Policies and procedures set forth in the guide
will be followed by all personnel and students."
The current requirement for school districts to develop and annually update a school
emergency management plan will remain in effect until the adoption of the District-wide
Safety Plan and Building-level Safety Plan, at which time it will be superseded by the School
Safety Plan.
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LEGAL BASIS FOR PLAN
This plan is developed in accordance with the Regulations of the Commissioner of Education,
Section 155.17, a copy of which is attached, and in recognition of the legal responsibilities for
actions during emergencies set forth in Article 2-B and in Chapter 181 of the laws of 2000. The
current requirement for school districts to develop and annually update a school emergency
management plan will remain in effect until the adoption of the district-wide safety plan and building-
level safety plan, at which time it will be superseded by the school safety plan.
STATEMENT OF PURPOSE
The GST BOCES DWS Plan is intended to set forth the information required by all staff involved in
a campus or regional emergency due to the occurrence of a natural or man-made disaster.
This information includes use of warning and communication systems, operating procedures,
individual responsibilities, authoritative structure, available resources, maps and blue prints, and
specific guidelines for the various actions open to BOCES officials and school safety teams to
protect life and property during and after an emergency.
KEY COMPONENTS OF THE REGULATION
Each school district and each BOCES prepared a school Emergency Response Plan as of October
1, 1990. Said plans have been reviewed and revised as required by Commissioner’s regulation
155.17, Chapter 181 of the Laws of 2000.
These plans shall be reviewed/updated annually and updated as required
The BOCES and the component school districts have submitted a DWS Plan to the State
Education Department and all building-level safety plans have been submitted to local law
enforcement, fire departments and state police. A copy of the DWS Plan is available in the
Office of the Director of Facilities III of the BOCES.
The plan includes:
1. Policies and procedures for responding to implied or direct threats of violence by
students, teachers, other school personnel and visitors to the school.
2. Identification of sites of potential emergencies.
3. Identification of appropriate responses to emergencies.
4. Description of arrangements for obtaining assistance from emergency services and
government agencies (Article 2B, Executive Law).
5. Description of procedures to coordinate use of school district resources and
manpower during emergencies.
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6. Identification of district resources for use in emergencies.
7. A system of informing all educational agencies including private schools and pre-
schools within the school district of an emergency.
8. Description of plans for dealing with school cancellations, early dismissal,
evacuation and sheltering.
9. Information on school population, number of staff, transportation needs, and phone
numbers of key officials.
10. Policies and procedures relating to school building security, including where
appropriate the use of school safety officers and/or security device or procedures.
11. Policies and procedures for annual multi-hazard school safety training for staff and
students.
12. Procedures for annual review and a conduct of drills and other exercises to teach
components of the emergency response plan, including the use of tabletop
exercises, in coordination with local and county responders and preparedness
officials.
The BOCES District Superintendent will act as the chief communication liaison for all Local
Educational Agencies between their respective districts and the County Emergency Management
Offices within their territorial limits.
Each district must provide written information to all students and staff about emergency procedures
by Sept. 1st of each year, starting in July .
Each district must conduct a test of its Emergency Management Plan for sheltering and early
dismissal once a year.
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ASSUMPTIONS
Although outside assistance will most likely be available in emergency situations affecting GST
BOCES, it is still necessary for BOCES to plan for and be able to carry out immediate responses
during the first stage of an emergency. The District must also be prepared to effectively coordinate
resources with the community in the event of a more widespread emergency.
In keeping with the national and county strategy of developing an integrated emergency
management system, this plan is concerned with all types of emergencies that may develop. It also
plans for activities before, during, and after an emergency occurs. With the adoption of the New
York State Homeland Security System for Schools document, in March 2003, the BOCES will follow
the protocols as described within.
SITES OF POTENTIAL EMERGENCIES
Natural Disasters
Based on the geography of the area, the possibility of a landslide or hurricane is very unlikely.
Analysis of weather patterns indicates that the highest likelihood for a natural disaster would be
from a severe and sudden winter storm. Additionally, thunderstorms with high winds have also been
known to cause significant damage in the area. A moderate likelihood exists for damage from an
earthquake, hurricane path storms, or flooding. There is a low risk of damage from a tornado.
Manmade Disasters
The BUSH campus, located within one half mile of Route 17 (Future I-86), is at high risk of
exposure to toxic fumes based on an accident involving a truck carrying toxic materials. There is
also significant risk posed by a derailment on the Norfolk & Southern tracks which pass within a
quarter mile of the campus.
The Elmira-Corning Regional Airport, located 2 miles from the campus handles thousands of flights
per year. BOCES is not located in the landing glide path or take off corridors.
Located within one half mile of BOCES is one major industry which presents the possibility of
releasing a significant amount of toxic fumes or vapors (MT Industries). There are also retail outlets
of agricultural supplies which house a significant amount of toxics. Perhaps the greatest risk is
posed by Suburban Propane, which is located near the boundary of the BOCES campus.
Nuclear disaster, while considered a low probability risk at any of the three campuses, is also
addressed in this plan.
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The Coopers Campus, located within one half mile of Route 17 (Future I-86), is at high risk of
exposure to toxic fumes based on an accident involving a truck carrying toxic materials. There is
also significant risk posed by a derailment on the Norfolk & Southern tracks which pass within three
quarters of a mile of the campus.
Costa’s Airport, located 1 mile from the campus handles many private plane flights per year.
BOCES is not located in the landing glide path or take off corridors.
The Wildwood Campus, located within one mile of Route 17 (future I-86), is at high risk of exposure
to toxic fumes based on an accident involving a truck carrying toxic materials. There is also
significant risk posed by a derailment on the railroad tracks which pass within a quarter mile of the
campus.
The Hornell Airport, located 2 miles from the campus handles many flights per year. BOCES is not
located in the landing glide path or take off corridors.
Located within one mile of BOCES is one major industry which presents the possibility of releasing
a significant amount of toxic fumes or vapors (Alstrom). There are also retail outlets of agricultural
supplies which house a significant amount of toxics
Civil Disturbances
The BOCES campuses have as much likelihood of being attacked by a deranged sniper, by a
hostage taker, or by bomb threats as any other institution which houses students from a variety of
backgrounds. One of the greatest risks for a civil disturbance may be posed by the parents of
children involved in child custody marital disputes.
Campus Disasters
Fire, explosion, heavy equipment failure, water line breaks or toxic substance release are
possibilities that may occur on the BOCES campuses, as could a mass illness such as food
poisoning. Therefore, these types of disasters are included in the Building-Level Safety (BLS)
Plans.
HAZARD MITIGATION
Established safety procedures and regular safety inspections of school buildings and equipment on
the BOCES campuses are conducted to minimize the hazards of equipment failure or toxic
substance release. Regular emergency drills will be held to prepare staff and students to react
quickly and appropriately in an emergency situation.
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CONCEPT OF OPERATIONS
This plan is based on the concept that emergency activities for school personnel will generally
parallel their normal day-to-day activities. It is generally true; however, that a disaster is a situation
in which the usual way of doing things is no longer sufficient. It is necessary to maintain
organizational continuity and assign familiar tasks to personnel. However, it may also be necessary
to draw on people's special skills and ask them to assist in the areas of greatest need.
ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
In an emergency it is vital that a command structure be adhered to. The District Superintendent has
been appointed as the Emergency Response Coordinator for GST BOCES.
In order to ensure a quick response to any emergency, the Emergency Response Coordinator or
his designee, the Manager of Management Services, the Director of Facilities III, the Assistant
Superintendent for Instruction, the Assistant Superintendent for Financial & Administrative
Services, and the Executive Director of Career & Technical Education, may declare a state of
campus emergency, immediately implementing the Emergency Management Plan.
Depending on the location or the emergency, the following command posts will be put into service
as quickly as possible:
• For the BUSH Campus,
a. Distance Learning Center or
b. Building #11 Conference Room (Alternate Command Post)
• For the Coopers Campus
a. Building 8 or
b. the Southern Tier Library
• For Wildwood Campus
a. Building 1 or
b. Building 18
The Emergency Management Committee for each site will report to these locations.
The BOCES Emergency Response Coordinator or his designee will remain in charge of all campus
activities, in consultation with the District Superintendent or the Assistant Superintendent for
Instructional Services, as appropriate, until the conclusion of the emergency or until civil or local
emergency authorities take control of the situation.
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The District Emergency Response Coordinator is responsible to:
1. Take full control upon being notified of an emergency.
2. Make immediate decisions regarding emergency response.
3. Order activation of response.
4. Notify appropriate representatives of local, regional and state emergency response
agencies and local law enforcement offices.
5. Be prepared to turn over control to appropriate outside agencies as required by law.
6. Submit post-emergency reports to the District Superintendent.
7. Perform testing of the District-wide Safety Plan on an annual basis.
8. Meet with local government and emergency service officials to develop procedures for
advice and assistance to situations that exceed the expertise and/or resources of the
district.
9. Determine when and which educational agencies within the school district shall be notified
of an emergency and the action to be taken.
10. Develop and annually update the DWS Plan. The plan will include procedures to be followed
for in-house and outside occurrences the plan will be reviewed by June 1st of each year.
11. Carry out any other activities deemed necessary by the District Superintendent.
.
RESPONDING TO THREATS AND ACTS OF VIOLENCE
The BOCES DWS Plan follows regulatory requirements by having established policies and
procedures for addressing implied or direct threats of violence.
Policies are found in the Board Policy Handbook and specific emergency response procedures are
in the SWS Plans.
RISK REDUCTION / PREVENTION AND School counselors and social workers are
INTERVENTION STRATEGIES available to assist students in coping with
peer pressure, bullying, emerging personal,
GST BOCES shall provide appropriate social and emotional problems.
ongoing training programs and/or informative
materials for staff and students that address The school psychology professionals provide
topics related to conflict resolution, peer intervention meetings with students. Students
mediation, detection, prevention and and staff participate in Choice Theory /
intervention of potentially violent behavior. Reality Theory workshops as well as
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Adventure Based Learning, Outdoor
Education and Therapeutic Crisis Intervention GST BOCES will utilize the violent incident
skills. reporting form made available by the State
Education Department. Included in the DWS
GST BOCES has incorporated into all of its Plan is an emergency reporting form that is to
instructional programs; civility, bullying be completed whenever there is an incident
prevention, menacing prevention and or disaster as identified in the DWS Plan.
character education components.
SITUATIONAL INCIDENTS
Detail procedures are included in the individual building safety plans. These detail plans include
response to the following incidents:
ü Active Shooter
ü Aircraft crash
ü Armed person/hostage/terrorist in school and on school bus
ü Bomb threats, Bus accidents
ü Carbon Monoxide
ü Chemical accident
ü Child abduction
ü Civil Disobedience
ü Earthquake/weather related incident
ü Natural disaster
ü Gas leak
ü Radiological emergency
ü Fire/ Explosion
ü Food poisoning
ü Electrical power failure
ü Hostile acts
ü Self-harm
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RESPONSE PROTOCOLS FOR SITUATIONAL INCIDENTS
Instructional and non-instructional staff have been informed of procedures to follow regarding
emergency incidents. Building Administrator or supervisor is to be notified of the incident.
Assessment of the incident is to be determined and proper action taken according to the
building level safety plan. Depending on the type of emergency that is occurring staff is
instructed to activate a 911or 8-911(based on phone system) call for assistance. Internal
announcements are in place to provide information to all staff so they can heighten security and
safety in their area of responsibility. Consideration to implement a lockdown or a lockout
procedure will be evaluated and determined. Evacuation and alternative evacuation routes are
planned out if needed. A system of providing information to media and contacting parents /
guardians is in place. Accessing transportation is coordinated with the collaborative efforts of
the local school districts that send students to the BOCES. A chain of command is listed in each
building level plan for the decisions and actions to be taken. A post incident meeting will
convene to discuss and review the actions and decisions made in handling the emergency.
Adjustments in plans could be made to improve the response.
ARRANGEMENTS FOR OBTAINING EMERGENCY ASSISTANCE
The chain of command listed in this plan is responsible for contacting emergency assistance.
The District Superintendent or designee is the lead individual for making these decisions.
Agreements and protocols with local agencies have been established to provide assistance if
needed.
PROCEDURES FOR OBTAINING ADVICE AND ASSISTANCE
Included in the DWS Plan is a listing of special services available as a resource in case of an
emergency, they include but not limited to the Red Cross, County Emergency Management
Office and County Health department. The District Superintendent or designee will contact
emergency assistance if necessary.
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CHAIN OF COMMAND DURING EMERGENCY RESPONSE
COMMAND STAFF
Incident Commander
Title Phone number
Primary Superintendent 739-3581 X2288
Alternate Assist. Supt. 739-3581 X1303
Safety Officer
Title Phone number
Primary Director MCS 739-3581 X1121
Alternate H&S Hygienist 739-3581 X1403
Liaison Officer
Title Phone number
Primary Dir. Facilities III 739-3581 X1385
Alternate Dir. Employee Rel. 739-3581 X2233
Public Information Officer
Title Phone number
Primary Community Info. 739-3581 X1607
Alternate Community Info. 739-3581 X1474
NOTE: When necessary, the Emergency Response Coordinator shall assign
a member of the District-wide Response Team to report to the
Emergency Response Services command post and act as liaison
with the BOCES Response Center.
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USING THE PLAN
This plan is divided into four parts. The introductory section sets the stage for the plan's existence
and provides guidance for its use. It is intended to help the general public, staff, and those who
must implement the plan to understand the origin and legal basis for the plan.
The functional annexes describe the procedures for managing emergencies in terms of the
specific functions which must be carried out in order for the plan to be effective. They may include
communications, early dismissal, shelter-in-place, and employee training.
The appendices provide specific guidelines for actions to be taken in each type of emergency.
They include notification requirements and responsibility for taking immediate action.
The fourth section outlines standard operating procedures and includes emergency telephone
numbers.
The District Office, Principals' Office, Building Administrators’ Office and the Emergency Response
Team shall maintain copies of the plan for immediate use.
PARENTAL NOTIFICATION
Parents of all students who are regularly on the BOCES campuses shall be notified annually
regarding the availability of this plan and any drills, which involve early dismissal. This notification
will be the responsibility of the student's home district, based on information provided to the district
by BOCES.
STAFF AND FACULTY TRAINING
In order to implement this plan effectively, all faculty and staff will receive appropriate training in
emergency procedures. Special emphasis will be placed on training for the safety teams,
switchboard operators and backups and the facilities' staff.
GST BOCES Health and Safety Hygienists in conjunction with local county emergency
management and local FBI staffs have provided training regarding bomb threats and anthrax
awareness. Health and Safety Hygienists provide training related directly to bloodborne pathogen
prevention, exposure control and other safety training as requested.
Staffs that play a critical role in responding to emergencies have been trained. The Building
Maintenance Mechanics (BMM), the Director of Human Resources, the Director of Facilities III,
and the SROs have been trained in the use and access of the campus security systems which
is available on through the wide area network (WAN).
GST BOCES’ Safety Committee reviews safety concerns and accident reports and makes
recommendations to the assistant superintendent of administrative services to take preventative or
corrective action. The committee participates in tabletop exercises to evaluate current emergency
plans.
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The building principal or administrator assigns staff to monitor the halls. These duties are the
responsibility of teachers and teacher aides dependent on program and academic needs. Some
staff have been trained with proper techniques for restraining students.
The roles of these hall monitors are as follows:
1. Check student passes.
2. Monitor the number of students in the restrooms at any given time.
3. Direct students to return to their classrooms if they are wandering through the halls.
4. Monitor student movement throughout the building.
5. Assist students to the nurse’s office.
6. Assist and intervene with students who are having a problem / conflict with another student.
7. Direct and escort students to the Student Services Office.
8. Escort students to their proper rooms and areas if they are lost.
9. Provide emergency relief to classroom teachers if necessary.
10. Direct visitors to the main office and offer assistance to unfamiliar individuals.
IMPLEMENTATION OF SCHOOL SECURITY
School security devices are installed in key locations to monitor hallways, campus roads and
office areas. Staff members are required to wear district identification badges, visitors are
required to report to the main office to sign-in and obtain a visitor’s badge, school personnel
periodically perform campus traffic duty to monitor student and visitor vehicles. Keyless entries
systems are used for exterior doors to enhance building and staff safety. Building entry access
is limited to school personnel within the confines of the normal workday. Entry is monitored and
can be reviewed if the need to do so is warranted. Signage is posted on all entry doors
indicating visitors to report to specified offices to sign-in, report their purpose and receive a
visitor’s badge.
GST BOCES has a close partnership with local enforcement agencies to assist with school
security concerns.
VITAL EDUCATIONAL AGENCY INFORMATION
This information should be contained in the local districts’ safety plans. Local districts are
responsible for the educational agencies that reside and or operate within their district’s
boundaries. As a BOCES we encompass a region of 21 school districts. The individual school
districts closely work with these educational agencies.
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EARLY DETECTION OF POTENTIALLY VIOLENT BEHAVIORS
GST BOCES will disseminate the information of materials regarding early detection of
potentially violent behaviors through the Office of the District Superintendent or designee. GST
BOCES has available the services of the Community Information Specialists (CIS) that will
assist the District Superintendent in this effort. This can be done by written notice to parents,
school board members, staff and the community at large. Media contact to local newspapers
and television stations would be made if necessary. Coordination of this is the responsibility of
CIS.
Within the individual building level emergency plans detail information is given regarding
response to potential violent behaviors. The policy for student removal is contained in the Code
of Conduct for the district. Staff that is responsible for dealing with potential violent behavior
have been trained to carry out investigative procedures. After investigation information is
provided, responses could include but not be limited to shelter in place, school lock down and
evacuation procedures.
Staff members have been given specialized training to deal with students. This training includes
but is not limited to how to confront students and de-escalate a situation as well as how to
restrain students from either harming themselves or someone else. All staff is provided with the
mandated SAVE training as required under the legislation (initial 2 hours) and yearly follow up
training.
.
PLAN MODIFICATION AND MAINTENANCE
The plan shall be evaluated and updated, if necessary, after each drill, and no later than July 1st of
each year. All changes including those of personnel names and phone numbers shall be made
directly to the Plan and date of revision will be listed on the Modifications Sheet. Replacement
sheets or complete revised documents shall be forwarded to all team members and any other
employees who may hold copies of the plan. A member of the safety team shall be designated to
provide this service.
FUNCTIONAL ANNEXES
DIRECTION AND CONTROL
Upon receiving notice of an emergency in which the health and safety of students or staff is at risk,
the District Superintendent or the Assistant Superintendent of Instruction, or the Director of
Facilities, III, or designees of the Safety Team, shall implement the Emergency Plan.
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The Emergency Response Coordinator shall be responsible for contacting the appropriate
community emergency service agencies (see index for phone numbers) if they have not already
been contacted by the "Responsible Person" at the immediate emergency site.
Members of the Emergency Response Committee shall report to the Command Post on the Bush
campus (DL Room, Building 1 or Building #11), Building 8 or the Southern Tier Library on the
Coopers campus and Building 1 or 18 on the Wildwood campus.
The Emergency Response Coordinator shall follow the procedures outlined in the appendix for the
specific emergency.
Whenever an emergency encompasses a wider area than the BOCES campus, the Emergency
Response Coordinator shall establish contact with the County Emergency Management Office
(Jeff Gray – Bush; Tim Marshall – Coopers & Wildwood), and shall act in cooperation with the
County Emergency Management Planner.
In the case of an emergency, which involves the use of fire or police resources, the Emergency
Response Coordinator shall, when appropriate, yield command to the appropriate emergency
authority, and shall work in cooperation with the Commander to ensure the best possible response
by implementing NIMS protocol.
Whenever outside emergency services are called to the campus, the Operations and Maintenance
office must be notified immediately so that maintenance and custodial staff can restrict traffic and
direct emergency personnel and vehicles to the appropriate area until such time as relieved by civil
authority.
Evening and Weekend Emergencies
The office of the Director of Facilities III will serve as the immediate Command Post. Both the
Emergency Response Coordinator and Director of Facilities III will be notified immediately after
the appropriate emergency services have been summoned. All maintenance and custodial
personnel on campus will be instructed to report to that office and will act on the instructions of
the designated Responsible Person present. Members of the Emergency Response Committee
shall be called in as needed.
In the case of an evening or Saturday emergency when students are on campus, the Assistant
Supervisor for Adult Industrial Education will be notified immediately and if he or she is on campus,
he or she will assume responsibility for giving emergency instructions to students and faculty. In his
or her absence the Night Working Foreperson will be responsible for announcing any necessary
emergency instructions on the Public Address system and calling 8-911 to report the emergency.
In the case of a weekend emergency when no maintenance, custodial, or supervisory staff is on
campus, the instructor or sponsor of any event being held shall act as the "Responsible Person,"
notify emergency services as needed, and notify the Director of Facilities III and the Emergency
Response Coordinator as soon as possible. Their telephone numbers are included on the campus
telephone directory.
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Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
Responsible Person
The responsible person is the staff, teacher or administrator who will call 8-911 or Operations and
Maintenance for emergency situations.
WARNING SYSTEM
The public address system, which can be activated from any telephone on campus, and is
tied into the emergency generator, shall be used to alert all buildings on campus of a
pending emergency by dialing 9701. After three rings, you will hear a “Ping tone”. Make
the announcement after that tone. Proceed with the verbal alert information, which will begin
with the words "alert, alert."
Lock Down Drill
May I have your attention please? This campus is now conducting a lockdown drill. I repeat. This
campus is now conducting a lockdown drill. All outside and indoor activities are suspended. Lock all
doors and proceed to your safe area within your classroom.
** Do not release for Lockdown Drill!!!!
OR
This is not a drill. We are under Lock down until further notice.
Lockout Drill
May I have your attention please? This campus is now conducting a lockout drill. I repeat, this
campus is now conducting a lockout drill. All outdoor activity is suspended. Indoor activity will proceed
as usual.
To release: It is now all clear to release. The drill is concluded.
Shelter-In-Place -Drill
May I have your attention please? This campus is now conducting a shelter in place drill. I repeat, this
campus is now conducting a shelter in place drill. Students and staff need to move to the safe areas of
your building as quickly as possible. Please remain quiet. Stay alert for further announcements.
To release: It is now all clear ro release. The drill is concluded.
Emergency Evacuation Drill
May I have your attention please? We are conducting an emergency evacuation drill of the
campus. I repeat, we are conducting an emergency evacuation drill of the campus. Please exit
your buildings and report to your designated safe area.
To release: It is now all clear to release. The drill is concluded.
Testing announcement: May I have your attention please? This is a test of the Emergency
Alert Broadcast System to determine that all systems are working properly. Thank you for your
patience.
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Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
COMMUNICATION SYSTEM
Messages regarding school early dismissal, sheltering-in-place or evacuation of a school will be
sent to the broadcast media by the BOCES.
Other Communications Equipment:
1. N.W.B. (National Weather Bureau) radios (2) with tone activated receiver. One of these will
be monitored during working hours by employees:
Bush: in the Central Admin office and Phoenix Academy Main Office (Building 1), Building
3, Building 5, and Building 9,
Coopers: Building 8 – Main office & office of the District Superintendent
Wildwood: Office of the Principal. and the Building 1 Main Office
2. Manually tuned, battery powered AM-FM commercial radio receiver at the Command
Center, will be used to monitor emergency broadcast system announcements.
3. Radio receiver/transmitter capable of being set on school bus frequencies.
4. Scanner to monitor local emergency channels.
5. Hand-held radios used by Buildings and Grounds, Phoenix Academy, and CTE
program.
6. Cell phones.
External Communications
The Community Information Specialist, in conjunction with the District Superintendent and the
Emergency Response Coordinator shall issue all public communications, prepare news releases,
and brief the media as appropriate, when necessary. The BOCES will coordinate news releases
with the joint news center. No BOCES staff member will provide information to the media
during or after an emergency unless specifically authorized to do so.
Communication Center
In the case of a major emergency occurring on campus, a media communications center shall be
established on:
The Bush Campus: The Bowling alley parking lot, or in the Ferrario parking lot off
miracle mile.
The Coopers Campus: Ames parking lot off rte. 17/86
The Wildwood Campus: County bldg. behind bowling alley.
A communications link will be established with the Command Center, either by telephone or radio.
The Information Officer will brief the media every thirty minutes on the status of the emergency. The
District Superintendent or his designee will make a statement to the media as soon as possible.
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Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
Family Notification
In the event of an injury or death of BOCES students or staff, family members shall be notified as
soon as possible. Responsibility for notification:
BOCES District Superintendent
Assistant Superintendents
If a Student: Program Principal, guidance counselor, or Superintendent of home
district
If a Staff Member: Center Director
Crisis Intervention Specialist (This person will accompany the
District Superintendent and stay at the location, if necessary, as a
facilitator.)
Media Announcements
Media will not be given information regarding injuries or deaths until next of kin have been notified
and release of information has been authorized by the District Superintendent, a BOCES Assistant
Superintendent, or the acting Emergency Response Coordinator.
A list of local media resources is appended in the Forms Section.
Evacuation or Major Disaster Information
The County Red Cross number for disaster welfare inquiries will be utilized for evacuation or major
disaster information. The Red Cross will be notified by the Office of Emergency Management.
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Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
PROTECTIVE ACTION OPTIONS
School Cancellation
Because GST BOCES provides instructional services for 21 school districts, school
cancellations would have to be coordinated with these component districts. The decision to
cancel school programs would be made by the District Superintendent. If instructional programs
are cancelled, notification to staff, students and parents would be conveyed by the local radio
and television stations. An internal staff phone tree would be activated to notify staff of such a
cancellation. Situations that would warrant a school cancellation would include but not be limited
to the following emergencies: Severe weather, Power outage, Natural disaster, other
emergencies as described in the DWS Plan.
EARLY DISMISSAL
Because transportation systems of 21 districts are involved in transporting GST BOCES students,
early dismissal may be considered as an option in the most unusual circumstances. A decision for
early dismissal by the District Superintendent must take into account the need for coordination of a
variety of transportation systems.
Early dismissal may be considered as an option in the following circumstances:
Flood warning
Severe windstorm or snowstorm warning
Fire
Strategic alert
Post disaster
Early dismissal should be used only if it is likely that all students will reach their homes safely and
be reunited with a family member or other responsible person. If a community wide disaster is
impending, it may be preferable to evacuate the students to a safe location where parents can pick
them up.
In the event of implementing early dismissal, all BOCES staff licensed to drive school buses will be
released to the appropriate transportation supervisors.
20GST BOCES – Health & Safety Information Issue: SAVE
Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
Issue: SAVE
Last Revision Date:10/1/19
Revision #: 9
21GST BOCES – Health & Safety Information Issue: SAVE
Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
Issue: SAVE
Last Revision Date:10/1/19
Revision #: 9
The Building-Level Safety Plan should be followed for specific emergency procedures.
EVACUATION
Evacuation of a single building or buildings
It may be appropriate to evacuate a building on the campus in the event of fire, explosion, toxic
chemical release, bomb threat, or after an earthquake. Under emergency conditions: evacuation will
be communicated verbally or via PA system.
When this tone/announcement is made or sounded, all groups will evacuate their buildings as
quickly as possible. Normal fire drill evacuation procedures, as practiced, should be followed.
Teachers will be required to have their class lists with them, assemble and count their students at
the designated assembly area at least 75 feet away from the building. They will immediately notify
the Command Center (Bush: Building #11 Conference Room if Building #1 is evacuated; Coopers:
Bldg. 8 or the ST library; Wildwood: Bldg. 1 or Bldg. 18) of any missing students. Designated
assembly areas are noted on the BOCES campus map. Staff and students’ accountability will
be communicated to the Incident Command Center.
No one is to reenter the building until an all clear is given by an appropriate authority.
Evacuation of the BOCES Campus
See BLS Plans.
All staff and support will leave after all students have been evacuated.
Safe areas and/or emergency sheltering locations can be found in the BLS Plans.
In the event of a campus-wide evacuation, designated O & M staff members shall serve as traffic
controllers on the campus.
In the event of an evacuation, the clerical staff of the Technical program shall take class lists and
parental/release forms to the evacuation site. The principals who are responsible for programs that
occur on the GST BOCES campus shall be responsible for releasing students to their parents upon
completion of the appropriate form. Health cards are located in the nurse’s office.
SHELTER IN PLACE
(Students and Staff)
Certain emergencies in the community may make it advisable for students and staff to remain on
campus beyond the end of the normal school day or when one particular building is not habitable.
Building floor plans can be found in the BLS Plans.
In case of such emergency, the Emergency Response Coordinator shall give directions over the
Public Address System or the phone system. Staff members who have students in their care shall
take their class lists and accompany their students to the designated area. Instructional & Non-
instructional staff will assist in control of the students. Staff will stay with the students until properly
22GST BOCES – Health & Safety Information Issue: SAVE
Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
relieved of their duties.
As soon as it is projected that there may be an extended shelter situation, the Emergency
Management office should be called to be on standby.
The BOCES Shelter Manager will then assume responsibility with the Red Cross, and will be
responsible for maintaining order and handling logistics throughout the period during which shelter
is needed.
SHELTER
(Community)
When the Red Cross requests use of a BOCES building for a community shelter during an
emergency, the Emergency Response Coordinator and as many members of the Emergency
Management Committee as needed will staff the Command Center, to coordinate activities and
assist in communication.
A Red Cross representative will tour the portion of the building to be used with the BOCES
representative prior to occupancy to assess condition and inventory any equipment present.
The manager of the Cafeteria will be called in to supervise the use of the kitchen facilities. In the
manager's absence, the staff member most familiar with the kitchen will be assigned this duty.
Members of the maintenance or custodial staff familiar with the building will be assigned around the
clock to assist the Shelter Coordinator and volunteers in assuring appropriate maintenance of the
facility.
DAMAGE ASSESSMENT
As soon as the immediate crisis is over, it shall be the responsibility of the Director of Facilities,
III to begin damage assessment, working with architects and engineers as necessary. No
building which may have been structurally damaged shall be reentered by students or other staff
until clearance has been given by the Director of Facilities, III. The Director of Facilities, III shall
report conditions of buildings to the Emergency Response Coordinator.
RECOVERY
After any emergency which has resulted in injury or death to students or staff, or which has been
otherwise traumatic, all those affected by the event will have access to debriefing and counseling.
BOCES counselors and qualified volunteers who have appropriate training in Post Trauma
Debriefing will be assigned to debrief and counsel students and staff.
For critical situations that require the utilization of community mental health resources, the
Emergency Response Coordinator will be responsible for contacting the appropriate county mental
health agency.
23GST BOCES – Health & Safety Information Issue: SAVE
Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
COUNTY MENTAL HEALTH DIRECTORS
ALLEGHANY
Robert W. Anderson, Ph.D., Director
Alleghany County Community Services Counseling Center
45 North Broad St.,
Wellsville, NY 14895
(585) 593-1991
CHEMUNG
Brian Hart, LCSW-R
Director of Community Services
425 Pennsylvania Ave.
Elmira, NY 14902-0588
(607)737-5501
SCHUYLER
Shawn Rosno LCSW-R
Director of Community Services
106 South Perry St.,
Suite 4
Watkins Glen, NY 14891
(607) 535-8288
STEUBEN
Henry Chapman, Psy. D.,
Director
Steuben County Community Services
115 Liberty St.
Bath, NY 14810
(607) 664-2255
TIOGA
Lori Morgan LCSW-R
Director of Community Services
1062 State Route 38
P. O. Box 177
Owego, NY 13827
(607) 689-8139
(Director’s office)
Main Office (607)
687-0200
For the BOCES campuses, the scheduling of the debriefing sessions shall be the responsibility of
the Emergency Response Coordinator or his designee.
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Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
POST EMERGENCY REPORT AND ASSESSMENT
The Emergency Response Committee shall meet as soon as feasible after an emergency to assess
the response and the effectiveness of the plan. The plan shall be modified as necessary.
The Emergency Response Coordinator shall file a post emergency report with the BOCES District
Superintendent within five days after the emergency. The Post Emergency Report Form is located
in the Forms Section (see tab).
DRILLS
At least once every school year, GST BOCES will coordinate and conduct a test of the BOCES and
component district's Emergency Plan for early dismissal. Transportation and communication
procedures shall be included in the test. Parents or guardians shall be notified in writing at least one
week prior to such drills.
SHELTERING DRILL
Upon notification of a drill, building principals or building supervisors shall direct pupils and staff to
designated assembly areas or remain in classrooms as appropriate. Designated assembly areas
are indicated on the maps. A report of the sheltering drill will be supplied to the Assistance
Superintendent of Finance and Administration Services.
EARLY DISMISSAL DRILL
Pupils will be released to their assigned buses when such buses are announced as available.
Normal bus schedules will be advanced fifteen (15) minutes for the early dismissal plan drill.
BLS Plans address all specific emergency situations.
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Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
STANDARD OPERATING PROCEDURES
PROTECTIVE SHELTERING
Each BLS Plan addresses specific sheltering areas. Each building is required to hold an annual
shelter in place drill. Shelter in place drill forms are included in the BLS Plans. After a drill is
conducted a completed form should be forwarded to and filed in the office of the Emergency
Coordinator.
DISTRICT RESOURCES AVAILABLE FOR USE IN AN EMERGENCY
The GST BOCES has the following resources available in case of emergencies as long as
these emergencies do not hinder the ability to utilize these resources. Cafeteria and food
service production, weather monitoring systems in three locations, fleet of vehicles for
transportation, heavy construction equipment (backhoe, bulldozer etc.), variety of sites to
evacuate and shelter in place. GST BOCES has a limited power backup supply with the use of
a small generator to support the telephone system. Other resources include a number of
communication devices as indicated in this Plan (i.e. cell phones, battery operated radios, two
way radios, etc.)
PROCEDURES TO COORDINATE THE USE OF SCHOOL DISTRICT RESOURCES AND
MANPOWER DURING EMERGENCIES
In the event of an emergency, the District Superintendent will convene the Emergency
Response team to coordinate actions and decisions to address the emergency. An incident
command post will be established and various sites are listed within the individual building level
plans. The operation and maintenance staff is trained and will be assigned special duties
related to various emergencies.
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Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
EMERGENCY CONTACTS
FOR BOCES CAMPUS EMERGENCIES
EMERGENCY AGENCY PHONE
Aircraft Crash Fire Department 8-911 or 911
Armed Person State Police/Sheriff 8-911 or 911
Bomb Threat State Police/Sheriff
Bus Accident State Police/Sheriff & Fire Dept.
Chemical Accident Fire Dept.
Child Abduction State Police/Sheriff 8-911 or 911
Civil Disobedience State Police Department 8-911 or 911
Earthquake Depends on scope of problem
(monitor Emergency Broadcast
Station or Scanner)
Electric Power Failure* NYSEG 796-0222
Explosion/Fire Fire Dept./NYSEG
Flood/Flash Flood Monitor Weather Radio & Scanner
Food Poisoning Fire Dept./Local Hospital/ 733-6589/
Dept. Of Health 737-4194
Gas Leak Fire Dept./NYSEG
Hazardous Spill Monitor Scanner, EMO 8-911 or 911
Radiological Emergency Monitor EBS and Scanner, EMO 8-911 or 911
Tornado EMO (Fire Dept. if injuries)
Water Line Leak Water Board 733-9179
Winter Storm EMO 737-2096 or
756-8600
DEC
DEC (Horseheads Office) 739-0809
DEC (Bath) 776-2165
DEC (Reg. 8) ` (585)226-6706
*Electric power-related problem shall be reported
by the Operations & Maintenance Department.
Each Building-Level Safety Plan includes an energy contact directory.
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Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
RESOURCES FOR OBTAINING ADVICE AND ASSISTANCE
FOR EMERGENCIES, DIAL 8-911 or 911
Bush Campus
Elmira Heights Fire Dept. Administrative calls 733-6580
Chemung County Sheriff's Dept. Non-emergency calls 735-8600
NYS Police, Horseheads Barracks 739-8796
American Red Cross 734-3317
Chemtrec - Emergency 800-424-9300
Information 800-262-8200
Chemung County Emergency Management 737-2096
Chemung County Executive 737-2912
Chemung County Health Department 737-2068
Chemung County Highway Dept./Public Works
Garage & Night Number 739-3898
Office 739-3896
Chemung County Transit System 734-5211
Elmira Water Board, Office 733-9179
Chemung County Environmental Health Services 737-2019
Erway Ambulance, Emergency Calls 734-9141
Administrative Calls 734-5017
Hospitals: Emergency/Trauma Center
Arnot Ogden Hospital 737-4194
St. Joseph's Hospital 737-7806
28GST BOCES – Health & Safety Information Issue: SAVE
Initial Date: 11/11/2000 Last Revision Date: 7/13/2021
Revision #: 12
NYS Electric & Gas Emergencies 1-800-572-1131 (gas problem)
1-800-572-1137 (electric problem)
Finger Lakes Regional Poison Control Center 1-800-333-0542
Town of Horseheads 739-8783 (Office)
Homeland Security Advisory System
www.emsc.nysed.gov./deputy/documents/alerts/cover-Toc.
RESOURCES FOR OBTAINING ADVICE AND ASSISTANCE
FOR EMERGENCIES, DIAL 8-911 or 911
Coopers Campus –
East Campbell Fire Dept. Administrative calls 937-5403
Emergency 911
Steuben County Sheriff's Dept. Non-emergency calls 735-8600
Emergency: 800-724-7777
Sheriff
NYS Police, Bath Barracks 776-2136
American Red Cross 936 3766
Chemtrec - Emergency 800-424-9300
Information 800-262-8200
Steuben County Emergency Management 776-3333 or
call 911 to reach him
Steuben County Executive 776-9631
Steuben County Health Department 324-8371
Steuben County Highway Dept./Public Works Office 664-2460
Steuben County Transit System 800-445-4423
Steuben Water Board, Office 776-7398
Rural Metro Ambulance, Corning Emergency Calls 936-4177
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