Graduate Research HDR Candidate Guide 2021 2022
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Graduate Research
HDR Candidate Guide
2021 – 2022
CRICOS 00586B
Contents
Welcome from the Dean of Graduate Research 3
ya pulingina (hello and welcome) 4
Frequently used terms and acronyms 6
Who you need to know 7
What you need to do 11
Before your first day 12
Your first day 13
Your first two weeks 14
Your first month 16
Your first year 18
Your second year 19
Your third year 20
Tips for success throughout
your candidature 21
What you need to know 23
Ordinances, policies and procedures 24
Respectful and responsible conduct 24
Misconduct, complaints and
resolving difficulties 25
Candidature progression and milestones 27
Candidature management and variations 27
Other useful information 29
Support services and resources 31
Using the systems and drives 35
A research degree at the University of Tasmania will
enable you to be trained and mentored by some of
the best researchers in the world, in one of the best
learning environments in Australia.
The HDR Candidate Guide is designed to support you
to undertake your research degree by providing an
overview of key information and links to the ordinances,
policies, procedures and guidelines that govern
Higher Degree by Research degrees at the University
of Tasmania. In addition to this guide, you should
familiarise yourself with the Graduate Research website,
which provides a wealth of information and resources:
utas.edu.au/research-admin/graduate-research
2 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2
Welcome from the Dean of Graduate Research Congratulations on commencing your Higher Degree by Research (HDR), and welcome to the University of Tasmania. As an HDR candidate you are a part of the wider research community and a crucial part of the University’s strategic plan to produce distinctive research and creative output, which make important contributions to the future of Tasmania and the world. We are committed to providing you with a high-quality research education and experience, and all the support you require to engage in world class research. We view our HDR candidates as colleagues and look forward to exchanging ideas with you throughout your candidature. Whether you continue in research or pursue other endeavours after your higher degree, we will help you to develop the capabilities, skills, knowledge and experience for a successful future. Inside this guide you will find an introduction to the resources you need to keep on track and information to help you understand the processes and milestones involved in successful candidature. This guide will also introduce you to the work of the Graduate Research Office and the online candidature management system, iGRad. You will not need all of this information to begin with, but it is worth having this booklet at hand as you navigate your way through the graduate research experience. I wish you all the very best for your future research and career. Professor Peter Frappell Acting Dean of Graduate Research Congratulations on the start of your research journey. 3 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2
ya pulingina
(hello and welcome)
Riawunna Centre for Aboriginal Education Riawunna provides the following services
acknowledges the traditional owners of the land and resources:
and the Tasmanian Aboriginal community as • Academic support and advice
the caretakers of lutruwita. The Riawunna team
acknowledges that it is privilege to stand on • murina Program (pathway program)
Country and walk in the footsteps of those before us. • Riawunna Tutoring Program
The Riawunna Centre utas.edu.au/riawunna has a long • Community/Schools engagement
history of seeing Aboriginal and Torres Strait Islander
students succeed in a whole range of fields through • Health and Wellbeing Counsellor
positive change and educational experiences that build • Riawunna Community Program
independent resilient and confident learners, supported
• Riawunna visiting Scholars Program
through shared celebrations, culture and Community.
• Assistance with applications for bursaries,
Riawunna sits in the Student Experience Portfolio
scholarships, and cadetships
and provides a culturally welcoming space for Aboriginal
and Torres Strait Islander students to meet, study and • Cultural and social activities
access academic and pastoral support and assistance
• R
esource collection featuring Aboriginal
across the Sandy Bay, Newnham, Cradle Coast, Darling
literature and resources
Harbour and Rozelle campuses. The Riawunna team
recognises and is committed to Aboriginal success • Computer labs
by creating a sense of belonging and connection for
• Cultural spaces for studying and relaxing
students and staff.
Riawunna takes seriously the health and wellbeing of
students. A dedicated Aboriginal Counsellor works with
Aboriginal and Torres Strait Islander students within the
Riawunna space and also with other students with the
Health and Wellbeing Team.
The Centre is for students to meet, find help, advice,
and meet other Aboriginal and Torres Strait Islander
students and staff.
Frequently used terms and acronyms
Academic Unit Full-time MRes
The primary academic organisation Full-time candidature means an EFT Master of Research.
of the University consists of Colleges, of 1.0 at least 38 hours per week is
which consists of one or more spent on research training. Part-Time
Academic Units e.g. the College Part-time candidature means an EFT
of Arts, Law and Education has Graduate Research of 0.5 and a minimum of 19 hours per
five Academic Units, one of which Coordinator (GRC) week is spent on research training.
is the School of Humanities. A GRC oversees candidature
management of candidates, in PhD
Candidature Management consultation with the Head of Doctor of Philosophy.
Advisor (CMA) Academic Unit.
CMAs are your first point of Professional Doctorate (Prof Doc)
contact for HDR queries that Graduate Research Office (GRO) A professional research qualification
are administrative in nature. The Graduate Research Office is which has an equivalent status to a
responsible for the administration of PhD. It is designed for mid-career
Co-Supervisor candidature management including: and senior managers who wish to
A supervisor within an HDR • Admission to candidature integrate advanced research into
candidate’s supervisory team who their professional lives.
is not their Primary Supervisor. • A
dministration of living
allowances (scholarships) Primary Supervisor
Confirmation of Candidature The Primary Supervisor is the
• E
nrolment, variations, and
Confirmation of Candidature (also administration of the research academic within a
referred to as Confirmation or CoC) examination process. supervisory team with whom an
is a review enacted after a period HDR candidate will work most
of probation in accordance with Higher Degree by Research (HDR) closely with. They are responsible
Section 23 of the Research Training A Doctoral degree or a Master of for ensuring that all academic,
Ordinance. Confirmation determines Research degree. administrative and regulatory
whether candidature may continue. requirements are met by the
HDR Candidates HDR candidate.
Discipline
Individuals enrolled in Higher Degrees
Within each Academic Unit there Research Plan
by Research at the University of
may be discipline-based groups Tasmania are usually referred to as The plan that outlines, within the
e.g. within the School of Humanities research or HDR candidates rather maximum degree period, the
there are four Disciplines, one of than students. direction and milestones of all
which is English. aspects of a research program.
iGRad The plan should be reviewed and
Doctoral degree updated on a regular basis in iGRad.
An electronic candidature
Doctor of Philosophy and Professional management system, providing
Doctorate degrees – unless otherwise Review of Progress
information to HDR candidates on
specified. their candidature, milestones and Every HDR candidate is required to
progression. undergo an initial review of progress
EFT (called Confirmation). Every twelve
Equivalent full-time enrolment. An Maximum Degree Period calendar months thereafter an
HDR candidate studying full-time has The period within which an HDR annual review is undertaken by the
an EFT of 1.0, while an HDR candidate candidate must submit their thesis or supervisory team and the Graduate
studying part-time has an EFT of 0.5. examinable works (i.e. exegesis and Research Coordinator.
creative work) for examination. This is
eStudent Supervisory team
normally 2 years EFT for a Masters of
A University system where HDR Research degree and 4 years EFT A team of supervisors, comprising
candidates can change personal for a Doctoral degree. of a Primary Supervisor and one
information such as their contact to three co-supervisors, who supports
details, manage coursework Milestones an HDR candidate in their research
enrolment, look up fees (if applicable) Milestones are candidature degree.
and check graduation details. requirements that include
Confirmation of Candidature,
Full-Time Equivalent
(annual) Reviews of Progress and
The measure of the enrolment load thesis submission.
of a candidate by which the degree
period will be calculated.
6 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2
Who you
need to know
7 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2
Who you need to know
G R A D UAT E R E S E A R CH O FFI CE
The Graduate Research Office (GRO) can help you Admissions (applications, scholarships and enrolments)
with a range of matters relating to your candidature. and Candidature (commencements, variations,
If you have an administrative enquiry, a good starting coursework and examinations), so make sure you
point is to email the Candidature Management Advisor check the right location for your enquiry and College
(CMA) within GRO for your College. For more complex in the table below.
enquiries, please make an appointment to meet with
You can also call GRO, Monday to Friday, between
someone in person. GRO staff are divided into
9.00am and 5.00pm AEST: +61 3 6226 8559.
Location – Location –
College Email
Admissions Team Candidature Team
College of GraduateResearch. Hobart Hobart
Arts, Law and CALE@utas.edu.au 301 Sandy Bay Road 301 Sandy Bay Road
Education Launceston
(CALE) Building A, Level 1, Room 172,
Newnham campus.
College of GraduateResearch. Hobart Hobart
Business and TSBE@utas.edu.au 301 Sandy Bay Road 301 Sandy Bay Road
Economics Launceston
(CoBE) Building A, Level 1, Room 172,
Newnham campus.
College of GraduateResearch. Hobart Hobart
Health and CHM@utas.edu.au 301 Sandy Bay Road. 301 Sandy Bay Road
Medicine (CHM) Launceston
Building A, Level 1, Room 172,
Newnham campus.
College of GraduateResearch. Hobart Hobart
Sciences and CoSE@utas.edu.au 301 Sandy Bay Road 301 Sandy Bay Road
Engineering
Launceston
(CoSE)
Building A, Level 1, Room 172,
Newnham campus.
8 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2
AC A D EMI C R O L E S A ND • Providing
formal progress reports as required,
R E S P O N S IB IL I T IE S through the Primary Supervisor, at periods specified
by the University
Undertaking a research degree is a unique experience
• Research
quality and practices, safety, personal
and every project is different. As a Higher Degree
ethical responsibility
by Research (HDR) candidate you should have a
clear understanding of your role and responsibilities, • Developing
an approved research budget in
and those of your supervisors, Graduate Research consultation with the Primary Supervisor
Coordinators (GRCs), Heads of Academic Units and
• Acquiring
information about relevant research
the Dean of Graduate Research.
funding schemes, including additional scholarships,
The roles and responsibilities are described in training scholarships, travel scholarships, prizes and
the following: awards that they may be eligible
• R
esearch Training Ordinance: • Being
an active participant in the research life of
utas.edu.au/policy/ordinances their Academic Unit and University
• S
chedule C: Minimum Resources for HDR Candidates • Abiding by the Behaviour Policy.
as per HDR Admissions, Selection & Enrolment
An important part of your research journey is also
Procedure: utas.edu.au/research-admin/graduate-
getting to know other HDR candidates. Not only will
research/policies-and-forms/hdr-policies
this enrich your experience, but it will provide you with
• H
DR Supervision & Academic Support Procedure: a valuable support network. You are encouraged to
4 Research and Research Training be proactive early in your candidature by introducing
utas.edu.au/policy/procedures yourself to other HDR candidates in your area and
attending events. If you’re unsure who they are,
• S
tudent Behaviour and Conduct Ordinance:
please ask your GRC to assist.
utas.edu.au/policy/ordinances
• B
ehaviour Policy: 6 Governance and Accountability – Supervisors
utas.edu.au/policy/policies
Your supervisory team includes your Primary
• B
ehaviour Procedure UNDER REVIEW: 6 Governance Supervisor and between one to three co-supervisors.
and Accountability – utas.edu.au/policy/procedures The supervisor’s role is to guide, advise and support you
to complete your candidature. They are your first port
To manage your expectations, it is highly recommended
of call for any matters relating to your research project.
that you familiarise yourself with these documents. To
assist, a summary of the various academic roles and Supervisors are collectively and individually
their responsibilities have been provided, beginning responsible for:
with HDR candidates.
• Supporting
the HDR candidate to develop and design
their research project so that it is of the quality and
Higher Degree by Research Candidates
standard required for the qualification and can be
HDR candidates are enrolled in a Doctoral degree completed within the maximum degree period
or a Master of Research degree.
• Showing
that the research meets the standards of
Higher Degree by Research candidates are the Australian Code for the Responsible Conduct
responsible for: of Research: nhmrc.gov.au/about-us/publications/
australian-code-responsible-conduct-research-2018
• U
ndertaking research activity, as agreed with their
supervisory team, related to their research project • Providing
mentoring and guidance in all aspects
of conducting and completing the research project
• P
roducing a thesis which fulfils the relevant degree
and in all written components of completing the
requirements and is presentable according to the
research, including the thesis and associated
accepted practices of the University
publications or equivalent
• Becoming
familiar with the requirements and
• Ensuring
all HDR candidature milestones are
expectations as set out in the University ordinances,
met on time
policies, procedures and guidelines relevant to
Higher Degrees by Research • Creating
and promoting an inclusive research
training environment
• Being
proactive in holding regular meetings with
their supervisory team and individual supervisors • Providing
a level of pastoral care and having an
(either face to face, or using electronic media) awareness of the HDR candidate’s basic wellbeing.
• Becoming
independent researchers with
supervisory guidance resulting in the self-
regulation of research activity
9 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2
Graduate Research Coordinator Dean of Graduate Research
Every Academic Unit has several GRCs whose role The Dean of Graduate Research provides leadership and
is to oversee supervision in consultation with the oversight for the University’s HDR strategy and policy
Head of Academic Unit (in most cases, this is the and the distribution of Commonwealth and University
Head of School). If you have any issues or questions scholarships. The Dean of Graduate Research liaises with
about your candidature that you would like to the Graduate Research Office on operational matters
discuss with someone other than your supervisors, your and makes the final determination on all issues related
GRC is the first person to talk to. A list of GRCs to candidature and examination. Any HDR candidate
is available online within the GRC Register: wishing to meet with the Dean of Graduate Research
utas.edu.au/research-admin/graduate-research/ can make an appointment. Contact details are available
supervisors/grc-register-and-training online: utas.edu.au/research/degrees/contact-us
Graduate Research Coordinators are The Dean of Graduate Research is responsible for:
responsible for:
• E
ncouraging high quality supervision practices,
• P
roviding advice to the Head of Academic Unit to for monitoring supervisory practices across the
assist with the assessment of supervisory practices University, and for taking action as appropriate
within the Academic Unit and any problems or to ensure that high quality supervision is achieved
grievances (including those related to academic or forall HDR candidates
research misconduct) that may arise, and may need
• R
eporting to Academic Senate on research
to be reported to the College Executive Deans and the
higher degree supervision in the University
Dean of Graduate Research
• A
pproving supervision arrangements on the
• Reporting
to the Head of Academic Unit, any
advice of the Head of Academic Unit. The Dean
proposed changes to candidature that may impact
of Graduate Research must seek assurance that:
on the allocation of supervisory resources
• T
hose nominated can provide appropriate
• Advising
supervisors and HDR candidates on matters
supervision by virtue of their qualifications and
related to timely progression of candidature
experience, their research interests and their
• Providing a level of pastoral care to HDR candidates. personal qualities; and,
• S
upervision has been taken into account in
Head of Academic Unit
the academic’s workload model and adequate
The Head of Academic Unit is responsible for academic supervision can be maintained for the duration
line management within each Academic Unit. While of candidature regardless of staff leave and
you will primarily liaise with your supervisors, you should other absences from the University.
take the opportunity to meet the Head of Academic
Unit during your first few weeks of candidature. You can
ask your supervisors to help you facilitate this meeting.
Heads of Academic Units are responsible for:
• T
he administration of the Academic Unit including
planning, budget, strategy, human resources and
performance as per the Academic Delegations
Ordinance: utas.edu.au/policy/ordinances
• R
eviewing and attesting to research activity status
of supervisors
• E
nsuring high quality supervision practices
by supervisors
• Providing a level of pastoral care to HDR candidates.
10 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2What you
need to do
11 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2What you need to do B EFO R E YO UR FIR S T DAY Get excited! You are about to begin your Higher Degree by Research, and join the University of Tasmania’s research community. Read your Acceptance of Offer email Please read your Acceptance of Offer email carefully and undertake all the requested steps. Arrange accommodation and request airport pickup (For international or interstate candidates moving to Tasmania) For candidates moving to Tasmania to commence their research, consider your accommodation options. The University of Tasmania have a range of on-campus options, as well as links to off-campus accommodation utas.edu.au/student-living. The University of Tasmania also provides a free airport pick-up service. Register your request in the Accommodation Portal and submit an Airport Pickup Request online: utas.starrezhousing.com/StarRezPortalStudents/ Familiarise yourself with roles and responsibilities Familiarise yourself with your role and responsibilities as an incoming candidate, and the roles and responsibilities of your supervisory team, Graduate Research Coordinator (GRC), Head of Academic Unit and Dean of Graduate Research. A handy summary is provided on page 10. Read your Conditions of Award (For candidates in receipt of a Living Allowance Scholarship) Please ensure you read your Award Conditions. Please note, scholarship payments cannot commence until you have an open Australian bank account. If you’re unsure where your closest bank is relative to the University campus, please contact UConnect and they will be able to assist you: utas.edu.au/students/admin/u-connect 12 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2
YO UR FIR S T DAY Set up your space
Your Academic Unit will provide you with the necessary
Familiarise yourself with your campus infrastructure to work on-campus. Please ensure you
Look at a campus map and familiarise yourself acquire information about building, office and/or lab
with your relevant campus and the services it offers: access, your desk allocation, tea and washroom facilities,
utas.edu.au/campuses. photocopying, travel, internet access and on-campus
mailing addresses.
Meet your Primary Supervisor
Undertake an on-site induction
Attend a meeting with your Primary Supervisor
and take some time to get to know each other. Undertake an on-site induction within your Academic
During this meeting: Unit. This induction should be facilitated by your
Graduate Research Coordinator (GRC). For all candidates
• C
omplete the necessary commencement paperwork (irrespective of whether you are on- or off-campus),
(accessible through your Acceptance of Offer email, please ensure you acquire information about:
or on the Candidate Forms webpage: utas.edu.au/
research-admin/graduate-research/policies-and- • K
ey personnel within the Academic Unit and
forms/hdr-candidates-forms-and-guidelines College. This includes the professional staff who
are there to assist you with day-to-day enquiries
• O
rganise infrastructure (such as your laptop, regarding administration
desk allocation, and access card)
• A
cademic Unit and College specific facilities
• D
iscuss Information Technology and and support arrangements (e.g. funding for
system requirements. conference attendance)
• Organise an on-site induction • A
ny Academic Unit-specific inductions you are
• S
chedule your initial supervisory meeting with required to undertake
your supervisory team and preferably your GRC • A
ny relevant email distribution lists you should
• D
iscuss and establish research and be added to
behavioural expectations • Where or how to meet other HDR candidates.
• Ask your Primary Supervisor to meet your GRC.
Be safe
Submit your commencement paperwork Save the Security number (+61 3 6226 7600) in your
Submit the completed commencement paperwork phone and familiarise yourself with other emergency
via email to the Graduate Research Office (GRO): contact information: utas.edu.au/infrastructure-
www.utas.edu.au/research/degrees/contact-us . services-development/emergency-management. You
Confirmation of enrolment will be sent to your can also request assistance from Campus Security by
personal email address and may take up to 1 using SafeZone. SafeZone is an app for your mobile
working day to occur. device that can be downloaded for free:
utas.edu.au/safety-and-wellbeing/safezoneYO UR FIR S T T WO WEEK S Meet your Graduate Research Coordinator
You might be feeling a bit unsure about the first few If you have not done so already, meet your GRC. The
weeks of candidature. Don’t worry – it’s completely GRC works alongside the Head of Academic Unit and
normal to feel this way. Here is a list of things you can your supervisors to oversee your candidature. A list of
do that will help you to get settled and organised. You GRCs is available online within the GRC Register:
will be getting stuck into your research in no time! utas.edu.au/research-admin/graduate-research/
supervisors/grc-register-and-training
Get your student ID card
Log in to the University systems
Once you have submitted your commencement
of candidature paperwork, and upon receipt of a Upon receipt of your login details you will be able
enrolment confirmation email, obtain your student to access a range of online systems required during
ID card through a UConnect location, or online: candidature, including webmail, iGRad, eStudent
utas.edu.au/students/admin/id-and-access and MyLO. For further information on these student
systems, please refer to this guide and the Commencing
Get your login details Candidates website under What you need to know:
utas.edu.au/research-admin/graduate-research/
Your University email, username and password details commencing-candidates
(login details) will be emailed separately to your personal
email account. It may take up to 3 working days to be Commence the HDR Candidate Induction
generated upon being enrolled. Please contact Service
Desk if you have not received your details after this time: Access MyLO and start the HDR Candidate Induction
utas.edu.au/service-desk via the Discover Course Catalogue: utas.edu.au/mylo.
All new candidates are required to undertake the HDR
Have your initial supervisory meeting Candidate Induction, to ensure a smooth transition
into their HDR program. The Induction is self-paced
Undertake your initial supervisory meeting with your and must be completed within your first month of
supervisory team and preferably your GRC. During candidature. Please ensure you retain your certificate
this meeting, discussion points should include: of completion for Confirmation of Candidature.
• Key project aims
• E
ach party’s role, responsibilities and expectations,
including how to provide feedback and resolve issues
• A
proposed timetable and methods of
working together
• K
ey milestones, including whether ethics
approval is needed (and, if so, how to obtain it),
provisional progress.
14 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2Enrol in coursework units
Enrol in your coursework units as early as possible via
eStudent: estudent.utas.edu.au. Coursework units
undertaken during candidature teach you high-level
research, communication and management skills. For
further information on your coursework, or on how
to apply for an exemption or credit, please refer to
Graduate Research Coursework found here: utas.edu.au/
research-admin/graduate-research/current-candidates
For domestic candidates, please ensure you complete
a Commonwealth Assistance Form (eCAF) during the
enrolment process. You can find instructions on how
in the HDR X5A & S6O Commonwealth Supported
Place Guide found here: utas.edu.au/research-admin/
graduate-research/current-candidates/your-graduate-
research-coursework
Familiarise yourself with responsible
research conduct
Ensure you are aware of and understand what is
required to ensure responsible research conduct.
A handy summary is provided within this guide.
Meet an International Student Adviser
(For international candidates)
Visit or contact an International Student Adviser:
utas.edu.au/students/learning/advisers.
International Student Advisers can provide
assistance with understanding University policies
and procedures or accessing services and information
pertinent to international candidates, such as
finding accommodation and understanding
visa requirements. They can also assist with any
personal circumstances affecting your candidature.
Pay your Student Services and Amenities Fee
(For domestic candidates)
Ensure you pay your Student Services and Amenities
Fee (SSAF). SSAF is a compulsory fee for student
services and amenities provided, which are non-
academic in nature. Further information on
SSAF may be found online:
utas.edu.au/students/admin/ssaf
Make sure to complete the
HDR Candidate Induction,
accessible in MyLO: utas.edu.au/mylo
15 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2YO UR FIR S T M O N T H Start the process of getting ethics approval
(if required)
With the excitement and activity of your first two weeks
behind you, it can be hard to know what to do next. Many research projects require human or animal ethics
Understanding candidature progression and how you approval to proceed. It is therefore essential that you
manage candidature is therefore your next step, in discuss with your supervisors whether ethics approval is
addition to completing the HDR Candidate Induction needed for your research and, if so, how to obtain it.
and beginning some key activities and tasks necessary For more information, please contact the Research
for Confirmation of Candidature, your first formal review. Integrity and Ethics team: secure.utas.edu.au/research-
admin/research-integrity-and-ethics-unit-rieu
Familiarise yourself with candidature
progression and milestones Commence your Research Plan
Familiarise yourself with your candidature milestones The Research Plan is a live document, which can be
and requirements. General information is accessible created and maintained throughout candidature in
within this guide, with a succinct description of each iGRad: utas.edu.au/research-admin/graduate-research/
type found on the Candidature Milestones webpage: igrad. It describes your project’s aims, methods,
utas.edu.au/research-admin/graduate-research/ directions and milestones, which should be reviewed
current-candidates and updated regularly during candidature.
The first draft of your Research Plan must be completed
amiliarise yourself with candidature
F
at three months’ EFT and submitted to your GRC
management and variations
through iGRad. For more information about the
Familiarise yourself with how you manage and Research Plan please refer to your Primary Supervisor
undertake variations to candidature. A useful for Academic Unit-specific requirements and, for
summary is provided on page 21 of this guide. more general information refer to the HDR Academic
Progress Procedure: 4 Research and Research Training
Commence the Academic Integrity Module – utas.edu.au/policy/procedures
Access MyLO and start the Academic Integrity module
via the Discover Course Catalogue: utas.edu.au/mylo. Commence your Data Management Plan
All new candidates are required to undertake Begin to create a Data Management Plan,
the Academic Integrity module, to enhance their which will describe how you will collect, organise,
understanding of the principles of academic integrity, manage, store, secure, back up, preserve and share
and why it’s important. The module is self-paced your research data. The Data Management Plan
and should be completed within your first month of should adhere to the Management of Research
candidature. Please ensure you retain your certificate Data Procedure UNDER REVIEW: 4 Research and
of completion for Confirmation of Candidature. Research Training – utas.edu.au/policy/procedures.
The Library also has a range of resources to help you
Book a research consultation with a develop your Data Management Plan:
Research Librarian utas.libguides.com/ResearchData/management
Visit your Library and book a research consultation: For more information, please liaise with your Primary
utas.edu.au/library/research. Supervisor and/or contact a Research Librarian:
An essential tool for success, Research Librarians provide utas.edu.au/library/research/services-for-researchers
guidance in various areas including research planning,
accessing pertinent literature, publishing your research
outputs and measuring impact. They can also assist you
to sign up for ORCID and Researcher IDs, which will help
build your research profile when you publish.
During your consultation you will be required to
complete an Information Skills Checklist:
utas.edu.au/library/research/services-for-researchers
The consultation is also an opportune time to
discuss how the Library can assist you with your
Data Management Plan and Literature Review, both
requirements of Confirmation of Candidature.
16 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2At the end of your first year you will go through a process called Confirmation of Candidature. It is important that you prepare for this well in advance. 17 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2
YO UR FIR S T Y E A R requirements. You are encouraged to discuss this with
your supervisors early on in your candidature to give you
Within the first month of candidature you’ve begun as much time as possible to complete the written work.
to work on key tasks many of which will contribute to Research Librarians can also assist you in searching for
Confirmation of Candidature, the first formal review and accessing relevant literature:
you will undergo at the end of your first year EFT of utas.edu.au/library/research/services-for-researchers
candidature.
Confirmation of Candidature
Submit your first Research Plan draft
Confirmation of Candidature is your first major review.
The first draft of your Research Plan must be completed It occurs at 12 months EFT for doctoral candidates,
at 3 months’ EFT, and submitted through iGRad: at 6 months EFT for Master of Research candidates,
utas.edu.au/research-admin/graduate-research/igrad. and at commencement of candidature for PhD by
Once you have done so, please notify your GRC and Prior Publication candidates. The primary purpose of
Primary Supervisor to ensure they are aware. Please Confirmation is to make sure that you have the capacity
note, the Research Plan is a live document that will be to undertake your research project within the maximum
reviewed annually in each Annual Review (including degree period, and that your research project is clearly
Confirmation). It may therefore change as your defined, coherent and feasible.
candidature progresses.
To have your candidature confirmed and to allow
Make progress with your coursework continued enrolment in your course, you must
fulfil the following requirements:
In your first year, you should focus on completing any
coursework units that are required for Confirmation. • Research Plan
These are: • Ethics requirements (if required)
• M
aster of Research – XGR501: Introduction • Data Management Plan
to Higher Degree by Research
• Written work
• PhD – Completion of at least 50% of the Graduate
Certificate in Research, including XGR501 and • Oral presentation
either XGR502 or one elective unit. • Peer review
• Professional Doctorate – Completion of at least • Supervisor-Candidate meetings
50% of coursework specified in the Course and
• Coursework
Unit Handbook, including XGR501
• A
ny additional criteria required by your Academic
• Q
uantitative Marine Science (QMS) or
Unit or specified in your letter of offer
Quantitative Antarctic Science (QAS) program
– Your coursework will contribute to the Graduate For Confirmation, the required documentation is
Diploma of Marine and Antarctic Science (S6O). submitted via iGRad. Submission may begin as
Questions should be directed to the QMS soon as the tab appears in iGRad, 2 months before
Program Coordinator. the due date.
You should also take some time to plan the rest For more information about Confirmation please refer
of your units. There are a range of elective units on to your Primary Supervisor for Academic Unit-specific
offer that you can select from based on the skills requirements and, for more general information and
and knowledge that will enhance your ability to requirements please refer to the HDR Academic
complete your research project: Progress Procedure: 4 Research and Research Training –
utas.edu.au/research-admin/graduate-research/ utas.edu.au/policy/procedures
current-candidates/your-graduate-research-
A succinct summary of this candidature
coursework
milestone may also be accessed on online:
utas.edu.au/research-admin/graduate-research/
Complete a substantial piece of academic writing
current-candidates
By the end of your first year you need to produce a piece
of academic writing that is relevant to your research
project and appropriate for your discipline. This piece
of writing is particularly important as it is required for
Confirmation. Your supervisors will be able to advise
you regarding length, format, style and any other
18 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2YO UR S ECO ND Y E A R Continue to make progress with your coursework
Congratulations on making it through Confirmation If you are a PhD or MRes candidate, you need to
of Candidature. complete all coursework requirements by your second
year Annual Review of Progress. If you have already
By now, your research project will have developed completed your core units and have remaining units to
significantly since you commenced. You might be about complete, you can select from a range of elective units
to collect data, or you may have already started. It is which are offered throughout the year. It is important
possible, however, that your research project isn’t as to choose units that will help you with your research
well-defined as you’d like it to be, or that your research project. If you have any questions about selecting
has been delayed. It is normal to feel uncertain about appropriate units, you should talk to your supervisors
your project and the progress you have made. Research or GRC.
is not a linear process, and you are likely to change
direction and modify your plans multiple times during Sometimes, workshops and courses you undertake
your candidature. as part of your research can also count towards your
coursework.
There are a number of things you can do to help you
to navigate your second year of candidature and the For further information on available electives, or
challenges it brings. on applying for an exemption or credit, please
access the HDR Coursework website:
Prepare for your Annual Review utas.edu.au/research-admin/graduate-research/
current-candidates/your-graduate-research-
Following successful Confirmation, academic progress coursework
of candidature will be formally reviewed at an Annual
Review of Progress meeting every 12 calendar months If you are enrolled in a Professional Doctorate or
of candidature, regardless of study load, until the QMS or QAS program, you should discuss your
submission. Annual Reviews check your academic coursework requirements and any exemptions
performance is consistent with your Research Plan with your Course/Program Coordinator.
and make sure that you have the right resources and
support to complete your research project within the
maximum degree period.
You will be required to complete your Annual Review
Report in iGRad at least 2 weeks prior to your meeting:
utas.edu.au/research-admin/graduate-research/igrad
Your Primary Supervisor will also complete a report
in iGRad and these reports will be reviewed by the
GRC. The GRC will share the reports with the Annual
Review of Progress (ARP) Committee who will
conduct the review.
You can start completing your Report as soon as the
tab appears in iGrad, 2 months before the due date.
For more information about your Annual Review
please refer to your Primary Supervisor for Academic
Unit-specific requirements and, for more general
information refer to the HDR Academic Progress
Procedure: 4 Research and Research Training –
utas.edu.au/policy/procedures
A succinct summary of this candidature milestone
may also be accessed on online:
utas.edu.au/research-admin/graduate-research/
current-candidates
19 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2YO UR T HIR D Y E A R Prepare for thesis submission
Your final year is approaching. Here are some things The final and perhaps most exciting milestone
you can do, last but not least of which is prepare for of your candidature is submission of your thesis.
the most exciting milestone of all: Thesis submission. Your thesis will embody the results of your research
conducted during your candidature and demonstrate
Prepare for your third or final Annual Review that your research has produced original findings that
At the end of your third year EFT you may go through make a significant contribution to knowledge.
your final Annual Review. The purpose and process of Your thesis may be presented in a variety of formats
this review is the same as the previous Annual Review for the relevant discipline.
– to assess your academic performance relative to your
Research Plan and ensure you have what you need to For more information about thesis submission,
complete your project. please refer to your Primary Supervisor for Academic
Unit specific requirements and, for more general
Just like your previous Annual Review, you will need to information refer to the HDR Examination Procedure:
complete an Annual Review Report via iGrad. As your 4 Research and Research Training –
thesis deadline will be approaching, it is likely that your utas.edu.au/policy/procedures
final Annual Review meeting will focus on your thesis.
To assist, thesis submission, examination and graduation
For more information about your Annual Review guidelines, forms and templates are also accessible
please refer to your Primary Supervisor for Academic online:
Unitspecific requirements and, for more general utas.edu.au/research-admin/graduate-research/
information refer to the HDR Academic Progress policies-and-forms/hdr-candidates-forms-and-
Procedure: 4 Research and Research Training – guidelines
utas.edu.au/policy/procedures
A succinct summary of the steps involved in the
Finalise your coursework preparation, submission and examination of this
candidature milestone may also be accessed here:
By your third year EFT, you should must completed all utas.edu.au/research-admin/graduate-research/
coursework required for your candidature. If not, there current-candidates
are a range of units you can select that are offered
throughout the year. It is important to choose units
that will help you with your research project:
utas.edu.au/research-admin/graduate-research/
current-candidates/your-graduate-research-
coursework
20 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2T IP S FO R S U CCE S S T HR O U G H O U T Resources
YO UR C A ND IDAT UR E There are a range of online development resources
including Vitae and LinkedIn Learning.
Have regular meetings with your supervisors Vitae is an online depository of researcher development
Meeting regularly with your supervisors to discuss articles and training materials, including some that
project progress, troubleshoot issues and develop are specifically for HDR candidates. You can log in to
action plans for future research is vital to the success Vitae using your University of Tasmania credentials:
of your candidature. vitae.ac.uk/
LinkedIn Learning is an online learning platform that
Build your research skillset contains more than 10,000 courses on a range of subject
Three Minute Thesis (3MT) matter including business, software, technology and
The Three Minute Thesis (3MT) is a competition creative skills. You can log in to LinkedIn Learning using
designed to help HDR candidates develop academic your University of Tasmania credentials:
and research communication skills. Competitors have linkedin.com/learning
three minutes to explain their thesis and its significance, Internships
in language that is appropriate to a non-specialist Internships can enable you to turn your PhD theory into
audience. The University hosts the 3MT every year, practice, build industry networks and enhance your CV,
with the winner sponsored to compete in the and develop soft skills to support and complement your
Asia-Pacific Final. research expertise. You should talk to your supervisor
You are encouraged to participate in 3MT, as the ability about identifying opportunities to undertake internships
to communicate the importance of your research and placements during your candidature.
project and articulate your findings is a very valuable Career Development and Employment
skill. More information about 3MT is available online: Making informed decisions about your career is an
utas.edu.au/research-admin/graduate-research/ important step in the transition from university to work
research-training-opportunities or further study. The Student Leadership and Careers
team can help you to clarify important career issues,
assist you with your career decisions and provide many
services to support you to build your career:
utas.edu.au/students/careers
21 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2Teaching and tutoring opportunities Stay engaged
You may be interested in furthering your skills in Depending on the nature of your research project,
teaching or tutoring. If so, you should discuss this you may spend a lot of time working independently.
with your supervisors as they are best placed to advise
It is important to stay engaged socially and
of relevant opportunities within your Academic Unit.
professionally with members of the University and
You will need to be mindful of the restrictions on the
wider community. You might consider attending on-
amount of paid employment undertaken during your
campus events, joining a club or society or connecting
candidature, as stipulated in the HDR Candidature
with the University Community, Friends and Networks
Management & Enrolment Variation Procedure:
Programme (UTASLife).
4 Research and Research Training –
utas.edu.au/policy/procedures • Events: utas.edu.au/events
• Clubs & Societies: tusa.org.au
Develop your thesis
• UTASLife: utas.edu.au/utaslife
The best way to minimise stress as you approach
your thesis submission deadline is to actively and
Take care of yourself
consistently develop your thesis throughout your
candidature. Every thesis is different, however it is There are a number of unique stressors faced by
vital that you decide the format and plan the structure HDR candidates. Research takes a great deal of
of your thesis with your supervisors and find an time and it can often be stressful and isolating.
approach to working on your thesis that suits you.
To thrive during your candidature, it is important that
It is also important to have an early discussion with you stay as mentally and physically well as possible.
your supervisors about formatting, length and This can help you to better overcome challenges, build
referencing requirements, as these differ by discipline. healthy relationships and work more productively.
You should take some time to review the HDR There are a number of resources available that can
Examination Procedure: 4 Research and Research help you to look after your physical and mental
Training – utas.edu.au/policy/procedures which health and achieve a good work-life balance.
provides important information about your thesis
• S
afety, Health and Wellbeing:
such as format, content, language and word count.
utas.edu.au/students/shw
Publish as you go • W
ork, Health & Wellbeing Network:
utas.edu.au/work-health-wellbeing
Publishing during candidature is a great way to build
your publication record and receive peer review • S
upporting and Managing Candidates’
feedback on your research that will contribute to Mental Health: utas.edu.au/research/graduate-
your thesis. You should discuss publications with your research/candidates-mental-health/home
supervisor as early as possible in your candidature.
• A
boriginal and Torres Strait Islander HDR
It is also possible to include your publications within candidates: utas.edu.au/riawunna
your thesis. Where publications are included in your
Most importantly, you should never be shy about
thesis (either in whole or part), you must include a
reaching out to someone if you need to talk. This
co-authorship statement in the preamble of your thesis
person might be one of your supervisors, your GRC,
For more information please review the Guidelines for
another HDR candidate, a family member or friend,
Incorporating Publications into a Thesis and Authorship
or anyone you are comfortable talking to.
of Research Procedure: utas.edu.au/research-admin/
graduate-research/policies-and-forms/hdr-policies
22 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2What you need to know 23 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2
What you need to know
O R D IN A N CE S , P O L I CIE S , R E S PEC T FUL A ND
A ND PR O CED UR E S R E S P O N S IB L E CO ND U C T
In order to ensure that you make an impact in your People are the heart of our University community. As
chosen field and develop the skills you need for your members of our University community we work and
desired career, the University has ordinances, policies study in close proximity to each other, regularly interact
and procedures that provide guidance to Higher Degree and often depend upon one another, all of which
by Research candidates and all staff involved with requires high levels of trust and respect. Our University
research at the university. is therefore committed to a culture that encourages
respectful and responsible conduct.
The Research Training Ordinance is the overarching
framework for research degrees at the University of
Values and behavioural expectations
Tasmania: utas.edu.au/policy/ordinances
Our University is committed to a values-based culture.
Other important polices and procedures include:
This means the foundation of our community is
• HDR Admissions Selection & Enrolments Procedure based upon a shared set of values and by behavioural
expectations that have been set in place to help us be
• H
DR Candidature Management & Enrolment
safe, feel valued and respected, and thrive. These
Variation Procedure
values are:
• HDR Academic Progress Procedure
• Respect and self-respect
• HDR Examination Procedure
• Fairness and justice
• S
chedule C: Minimum Resources for HDR
• Integrity
Candidates as per HDR Admissions, Selection
& Enrolment Procedure • Trust and trustworthiness
• HDR Supervision & Academic Support Procedure • Responsibility
You can access these documents online on the • Honesty
HDR Policies & Procedures webpage (utas.edu.au/
Aligned with these values are our behavioural
research-admin/graduate-research/policies-and-forms/
expectations, which are set out within the
hdr-policies), with the broader Framework available
Behaviour Policy: Governance and Accountability –
on the Governance Instruments Framework website
utas.edu.au/policy/policies
(utas.edu.au/policy).
You should familiarise yourself with these values
Ordinances and expectations, because a safe and respectful
University community is everybody’s responsibility.
Within the governance framework of the University are
For further information please go online:
ordinances. Of particular importance within the HDR
utas.edu.au/students/safe-fair-community-unit
space are the following:
Further assistance may also be acquired from the Safe
• Research Training Ordinance
and Fair Community Unit (SaFCU). SaFCU is a University-
• Academic Delegations Ordinance wide service providing support, advice, and information
to assist all community members be safe and well:
• Student Participation and Attainment Ordinance
utas.edu.au/students/shw/safe-fair-community-unit
• Student Academic Integrity Ordinance
• Student Behaviour and Conduct Ordinance
You can access these ordinances online:
utas.edu.au/policy/ordinances
24 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2Respect. Now. Always. Research integrity and ethics, and academic integrity
are the backbone of our University’s research culture.
The University is a member of Respect. Now. Always.,
To ensure your understanding of what is expected of
an initiative launched in 2016 by Universities Australia
you as an HDR candidate, please familiarise yourself
to combat sexual assault and sexual harassment against
with the following:
students. The University is committed to ensuring it
has effective strategies in place for preventing and • A
ustralian Code for the Responsible Conduct of
responding to sexual assault and sexual harassment. Research: nhmrc.gov.au/about-us/publications/
For further information, please refer online: australian-code-responsible-conduct-research-2018
utas.edu.au/respect-now-always
• U
niversity of Tasmania’s Responsible Conduct of
As an HDR candidate at the University, you also have Research Framework: utas.edu.au/research-admin/
access to the following free online MyLO units: research-integrity-and-ethics-unit-rieu/research-
integrity/university-of-tasmania-responsible-
• Responding to Disclosures of Sexual Violence
conduct-of-research-framework
• Consent Matters
esearch Policy: 4 Research and Research Training –
• R
You should also be aware of the First Responder’s utas.edu.au/policy/policies
Protocol, which outlines how to respond to a disclosure
• R
esearch Integrity & Ethics website:
of sexual assault or sexual harassment:
utas.edu.au/research-admin/research-integrity-and-
utas.edu.au/students/safe-fair-community-unit/sash
ethics-unit-rieu
The Responding to Disclosures of Sexual Violence unit
• S
tudent Academic Integrity Ordinance:
provides you with the skills to respond appropriately,
utas.edu.au/policy/ordinances
empathetically, and confidently. If someone chooses
to share their experience of sexual assault or sexual • M
anaging Allegations of Research Misconduct
harassment with you, the Consent Matters unit is Procedure UNDER REVIEW: 4 Research and Research
a course to help you understand sexual consent, Training – utas.edu.au/policy/procedures
boundaries, respect, and positive intervention:
cademic Integrity for Students website: utas.edu.au/
• A
mylo.utas.edu.au/d2l/le/discovery/view/course/433766
students/learning/academic-integrity
Responsible research conduct For further information on research integrity, or if ethics
approval is required for your project, please contact the
The University of Tasmania is dedicated to creating
Integrity and Ethics unit:
and maintaining an environment that promotes
utas.edu.au/research-admin/research-integrity-and-
responsible research conduct in accordance with
ethics-unit-rieu/contacts
the Australian Code for the Responsible Conduct
of Research (the Code).
MI S CO ND U C T, CO MPL A IN T S
In response to the Code, our University has
A ND R E S O LV IN G D IFFI CULT IE S
implemented a suite of policies and procedures,
which are outlined in the University of Tasmania’s When issues arise the University is committed to
Responsible Conduct of Research Framework. providing an environment in which genuine concerns
It is every candidate’s responsibility to be aware or complaints are treated seriously, impartially, and
of and adhere to the Code and Framework. resolved as quickly as possible.
In addition to research integrity, each HDR candidate
Inappropriate behaviour:
must abide by the University’s commitment to
uphold a high level of academic integrity. As noted Behaviour that is inconsistent with our University
within the Student Academic Integrity Ordinance: values is considered to be inappropriate behaviour.
Inappropriate behaviour of staff and candidates is
“Academic integrity underpins the quality of every
managed in line with the Student Behaviour and
aspect of academic work and the student journey.
Conduct Ordinance, Behaviour Policy and Behaviour
Upholding academic integrity creates expectations
Procedure: utas.edu.au/policy
for the conduct of academic work for students and
staff and is a quality benchmark for Australia’s If something has happened which is felt to be
higher education sector.” inappropriate behaviour, or you require further
information, please contact the Safe and Fair
Community Unit (SaFCU).
25 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2Safe and Fair Community Unit To assist in the promotion of research integrity,
the University has appointed Research Integrity
SaFCU respond to notifications of sexual assault or
Advisors (RIAs) to provide advice to staff and
sexual harassment, concerns raised in relation to
candidates on responsible research practices.
wellbeing or behaviour, reports of misconduct, and
RIAs are available to explain University policy and
the lodgement of general concerns or complaints.
procedure and to provide advice on options available
If you have experienced sexual assault or sexual to staff and candidates who are considering making
harassment, or have observed concerning or an allegation of non-compliance with the Australian
inappropriate behaviour, please contact SaFCU Code for the Responsible Conduct of Research.
(+61 3 6226 2560, SaFCU@utas.edu.au). For more For further information on RIAs, please go online:
detailed information about SaFCU, please go online: utas.edu.au/research-admin/research-integrity-and-
utas.edu.au/students/safe-fair-community-unit/sash ethics-unit-rieu/research-integrity/research-integrity-
advisers
Resolving difficulties within the academic unit:
Academic misconduct:
Where possible, candidates should work with their
Primary Supervisor to resolve difficulties as soon as At the University of Tasmania, academic integrity
they arise during candidature. HDR candidates may also requires all students to act responsibly, honestly,
seek advice and support from the Student Advocacy ethically and collegially when using, producing and
Service at the Tasmanian University Student Association communicating information with other students and
tusa.org.au/about-our-student-advocacy-program/ staff members.
Where a candidate has been unable to resolve a Breaches of academic integrity resulting in allegations
problem with their supervisors they should continue of academic misconduct are investigated according
to seek to resolve the problem by working with the to the procedure within Student Academic Integrity
following people in their Academic Unit, in the Ordinance: utas.edu.au/policy/ordinances
order presented:
For further information on academic misconduct p
• Graduate Research Coordinator lease go online: utas.edu.au/students/learning/
academic-integrity
• Head of Academic Unit
• College Executive Dean Review of Decisions made by the
If a candidate is still unable to resolve the problem a
Dean of Graduate Research:
formal complaint may be made through the Dean of Where a decision has been made by the Dean of
Graduate Research, following the procedure outlined Graduate Research, a candidate may request that
within the Student Complaints Policy and Student the Deputy Vice-Chancellor (Research) review the
Complaints Procedure: decision. If the candidate is still unsatisfied with the
decision of the Deputy Vice Chancellor they may give
For matters related to harassment or discrimination,
notice in writing within 20 days to the Provost, that
or other inappropriate behaviour, formal complaints
they seek an appeal under the Student Complaints
may be actioned under the Behaviour Policy
Policy (2 Learning Environment – utas.edu.au/policy/
(6 Governance and Accountability –
policies) and section 2.5 of the Student Complaints
utas.edu.au/policy/policies) and Behaviour
Procedure (2 Learning Environment –
Procedure UNDER REVIEW (6 Governance and
utas.edu.au/policy/procedures).
Accountability – utas.edu.au/policy/procedures)
Research misconduct:
The definition of research misconduct and the process
for submitting an allegation of research misconduct
are detailed in the University’s Managing Allegations
of Research Misconduct Procedure UNDER REVIEW
(4 Research and Research Training –
utas.edu.au/policy/procedures)
26 H D R C A N D I DAT E G U I D E 2 0 2 1 – 2 0 2 2You can also read
