GIFTED/TALENTED PROGRAMS - OLSAT-8 Administration Training and Identification FAQs 2nd, 3rd, and 4th Grade Test Administration
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GIFTED/TALENTED PROGRAMS
OLSAT-8 Administration Training
and
Identification FAQs
2nd, 3rd, and 4th Grade Test Administration
Fall/Spring
2021-2022 1
STAFF & CONTACT INFORMATION
Gifted/Talented Programs Staff
Wynne Wong-Cheng, District Coordinator
wynne.wong@lausd.net
Michelle Papazyan, District Specialist
mpapazya@lausd.net
Phone: (213) 241-6500
Fax: (213) 241-8975
333 S. Beaudry Avenue, 25th Floor
Los Angeles, CA 90017
http://achieve.lausd.net/gate
HOUSEKEEPING ITEMS
ü No sign-in or sign-out forms required
ü Zoom analytics will be used to take attendance
ü Certificates of completion for this training can be
found on MyPLN (please allow up to two weeks)
ü Make sure your mute is on at all times and be
aware your camera may be on
ü Please be an active listener
ü Please save all questions until the Q & A session
ü Training materials, including this presentation, will
be shared in the chat (restricted to LAUSD SSO)
3
AGENDA
Schedule: 4:15 – 5:15 PM
ü Part 1: Brief Overview on OLSAT-8
ü Part 2: School Site GATE/Test Coordinator
Responsibilities
§ Before, during, and after testing
§ New procedures
ü Part 3: Q & A
4
GENERAL OLSAT-8
INFORMATION
5
WHAT IS THE OTIS-LENNON SCHOOL
ABILITY TEST EIGHTH EDITION (OLSAT-8)?
✓ OLSAT-8 is a nationally standardized and norm
referenced achievement test
✓ Qualifies students as gifted in the High
Achievement Ability Category
✓ Measures a student’s ability to learn and succeed in
school.
✓ Paper/Pencil Test
✓ In-Person Test
✓ Version: Level C
6
OLSAT-8 & HIGHLY GIFTED
Q. Can a student be identified as highly gifted
using the OLSAT-8?
A. No. Only an intellectual assessment can deem a
student to be highly gifted.
7
WHY DO WE ADMINISTER THE OLSAT-8? ü Analysis of 2009 pilot data indicates that this assessment supports the District’s goal established with the Office for Civil Rights (OCR) to address the disproportionate number of underrepresented student populations and identify students who may be overlooked in the referral process. ü OLSAT-8 is a universal screening tool for gifted/talented identification. ü No parent consent form is required. All students will participate unless they meet the exemption criteria. 8
WHICH STUDENTS ARE EXEMPT?
Students who are exempt include:
ü Students who take the CAA (California Alternate
Assessments) or are on an alternative curriculum.
ü Students whose parents request non-participation.
§ Students previously identified as gifted in the Intellectual Ability
Category may be assessed with the OLSAT-8 but some parents
may choose to opt out as a result.
ü Students who have previously taken the OLSAT or have
been pre-exposed. 9
WHAT IS THE COSTS & MATERIALS?
Q. Will the schools have to purchase the tests?
A. No.
Q. What materials, if any, does a school provide?
A. It is the school’s responsibility to provide #2 pencils.
Q. Is there a cost to Affiliated Charters?
A. There is NO cost to affiliated charters. Also, no Fee-
For-Service for processing (OLSAT-8 identification only)
10OLSAT-8 BREAKDOWN
ü Entire test is timed
ü 3 parts to the test
ü 2 sittings
ü 60 questions in all
ü 82 minutes (approximate) total administration time
ü Students bubble their answers directly in the test
booklets.
ü Test booklets do not have any written questions;
all language-free.
ü Test questions are read to students by test
examiner only once from the Directions for
Administering (DFA).
11SAMPLE QUESTION
NON VERBAL: PICTURE REASONING
Picture Classification
¡ Ability to determine which picture in a set of five
pictures does not belong. (unifying concept)
Sample item is confidential and proprietary
12ACCOMMODATION & MODIFICATIONS
Due to assessment norms, the following
accommodations will invalidate OLSAT-8 test
results. Thus, these scores will not be considered
for eligibility for gifted identification:
ü Any modifications made to the content of the
assessment
ü Directions read more than once
ü Allowing extended time
13TEST ADMINISTRATION SETTINGS
OLSAT-8 can be administered
in any of the following three
settings:
üWhole group (whole class)
üSmall group(s)
üIndividual
14ENGLISH LEARNERS
Participating English Learners (ELs) may be given
directions using their determined primary language.
ü Limited to students who are new to the country
and do not speak English (LEP 1s)
ü School site decision
ü Requires administrator approval
15RESPONSIBILITIES:
BEFORE TESTING
2021-2022
School Site
Test Administrator
(GATE Coordinator)
What you need to know and what you need to do…
16WHO IS ELIGIBLE TO BE ASSESSED?
FALL 2021
ü All 3 RD grade students
ü Any 4 TH grade student at your school site who did
not get tested as a 2 nd or 3 rd grader in March 2020
and May 2021
SPRING 2022
ü All 2 nd grade students
Note: 2nd, 3rd, and 4th grade students will be assessed using OLSAT-8 Level C
17FALL 2021 OLSAT-8 TESTING WINDOW
(3 RD & 4 TH GRADES)
Schools may select one (or both if needed) of the
following testing dates:
¡ October 6 -7, 2021
¡ October 13-14, 2021
Make-up Test Date
¡ October 15, 2021
18SPRING 2022 OLSAT-8 TESTING WINDOW
(2ND GRADE)
Schools may select one of the following testing
dates:
¡ March 2-3, 2022
¡ March 9-10, 2022
Make-up Test Date
¡ March 11, 2022
19TESTING MATERIALS DELIVERY DATE
FALL & SPRING
Pearson will ship (via UPS) materials directly to
each school. Each cost center will receive their
own package. Do not throw away packaging.
Estimated delivery date for Fall 2021 (3 rd and 4 th grade
students)
Friday, September 24, 2021
Estimated delivery date for Spring 2022 (2 nd grade
students)
Friday, February 18, 2022
20TAKE INVENTORY:
FALL TEST MATERIALS (3 RD & 4 TH GRADES)
Unpack Your Box(es) and Check for Completeness
Shipment #1 arrives on September 24, 2021
Included in each cost center ’s materials:
¡ Test booklets for all 3 rd and eligible 4 th grade students based on
enrollment count as of September 6, 2021
¡ IMPORTANT: Test booklets will not have pre-printed student
demographic information as in prior years
¡ Pre-coded SSID (Scoring Services Identification Sheet) forms
¡ Address mailing label (not a shipping label) Note: Use of leftover (pre-
¡ Instructions (general information & packing) printed) test booklets for 4th
¡ List of critical dates grade students from March
¡ 10 extra blank booklets
2020 is permissible. No need
¡ Do not throw boxes away to change the grade or name
of teacher. When packing,
Not included in the package(s): labeled and pre-printed
¡ Directions for Administering (DFAs) booklets can mix.
¡ OSS Form
21TAKE INVENTORY:
FALL TEST MATERIALS (3 RD & 4 TH GRADES)
New! Expect a Second Shipment
Student Labels
Shipment #2 arrives on September 24, 2021
ü No pre-printed test booklets with student information will be
provided by Pearson this year.
ü Instead they will provide a label for each student which will
need to be placed on each student test booklet.
ü Labels shipment is separate from the testing materials
ü Each cost center will receive its own shipment
ü Not organized by teacher
22SAMPLE
STUDENT TEST BOOKLET
23LABELS AND STUDENT BOOKLETS
New! Important Label Instructions
ü Do not use the label if a student’s name, birthdate, or ID are
incorrect
§ Use a blank test booklet and hand grid student
information (#1-7).
ü Do not cross out information on the label if it is incorrect.
§ Use a blank test booklet and hand grid student
information (#1-7).
ü Special instructions will be included in the label packaging.
§ Do not submit booklets with “lifting labels” or “crooked
labels.” Note: Use of leftover (pre-printed)
test booklets for 4th grade students
from March 2020 is permissible. 24TAKE INVENTORY:
SPRING TEST MATERIALS (2 ND GRADE)
Unpack Your Box(es) and Check for Completeness
Shipment arrives on February 18, 2022
Included in each cost center’s materials :
§ Test booklets for all 2nd grade students based on enrollment count as of
January 2022
§ IMPORTANT: Booklets will be blank and not be pre-printed with students’
information
§ Pre-coded SSID forms (Scoring Services Identification Sheet)
§ Address mailing label (not a shipping label)
§ Informational letter
§ Packing instructions
§ List of critical dates
§ 10 extra booklets
Not included in the package(s):
§ Directions for Administering (DFAs)
§ OSS Form 25TAKE INVENTORY:
SPRING TEST MATERIALS (2ND GRADE)
New! Expect a Second Shipment
Student Labels
Shipment arrives on February 18, 2022
ü No pre-printed test booklets with student information will be
provided by Pearson this year.
ü Instead they will provide a label for each student which will
need to be placed on each student test booklet.
ü Labels shipment is separate from the testing materials
ü Each cost center will receive its own shipment
ü Organized by teacher
26CONTACT:
PEARSON FOR MISSING SHIPMENT
Did not receive your shipment by the
estimated fall or spring delivery date?
OR
Missing expected materials in your shipment?
Email Pearson at
lausdgateolsat8@pearson.com
27DOWNLOAD:
OLSAT-8 POLICY DOCUMENTS
Q . Where can I find the memorandum and
attachments I need for the OLSAT-8?
A. MEM-5936.8 OLSAT-8 Administration (Fall and Spring)
ü GATE Website (under District Communications)
ü GATE Website (under Educators’ Corner)
ü MyLAUSD (eLibrary)
Time-Sensitive Attachments:
q ATT C = Parent Opt-Out Form (English/Spanish)
q ATT F = Order Form (missing/lost test booklets and DFAs)
28KNOW:
WHICH 4 TH GRADERS HAVE ALREADY
TAKEN THE OLSAT-8
You will know which 4 th graders are eligible
to take the test because Pearson will
provide you the names.
When? How?
Labels for the test booklets provided by Pearson on
September 24, 2021 will include eligible 4 th grade students
who were enrolled before September 6, 2021.
Students who took the OLSAT-8 in March 2020 or May 2021
will NOT have labels.
29KNOW:
WHICH 4 TH GRADERS HAVE ALREADY
TAKEN THE OLSAT-8
If you need to know which newly enrolled 4 th grader (after 9/6/21)
is eligible, you can:
ü Pull an enrollment report (generated in MiSiS) and look students up
individually in MiSiS to see if they have scores
§ Office staff and administrators can generate an enrollment report
If you need to know which 4 th grader is eligible before the
September 24, 2021 delivery date, you can:
ü Look students up in MiSiS: Any current 4 th grader (returning or new)
who took the OLSAT-8 at an LAUSD school will have scores in MiSiS
§ GATE coordinators can access OLSAT scores in MiSiS
§ Click on the “Academics” tab, then click on “ Test Scores”
ü Use OLSAT-8 Student Roster of Test Results (only if your school
administered the OLSAT in March 2020 and May 2021 and only for
returning students-not newly enrolled students)
§ May 2021 test result rosters were mailed to schools by Pearson in August 2021
30PREPARE AND SEND:
PARENT NOTIFICATIONS
ATTACHMENT C: Parent Notification Template
3rd & 4th Grades (Fall 2021)
ü Provide parents this mandatory form which includes:
§ District-provided OLSAT-8 parent meeting dates
§ Testing window date selected by the school
§ Option for parents to opt-out of testing by signing form
ü Do NOT have parents sign and return letter unless they want
their child to opt-out of OLSAT-8 testing.
ü Use OLSAT-8 parent meeting flyers to inform parents of the
Zoom link (flyers can be found be on GATE website under
Educators’ Corner—OLSAT Resources)
ü Retain the signed opt-out forms in the student’s cumulative
folder
ü NOTE: Students who opted out in the previous two years due to
the pandemic may opt in. Check with parents and shred opt-out
forms on file, if applicable.
ü Use ATT D for the 2 nd grade spring assessment in 2022 31KNOW:
WHO NEEDS TO BE ASSESSED NEXT SPRING
Spring 2022: 2 nd Grade Students
All 2 nd graders need to be assessed unless
they are exempt.
32ORDER (IF NEEDED ONLY):
TEST BOOKLETS FOR NEW STUDENTS
Attachment F: Order Form
3rd & 4th Grades (Fall 2021)
ü If you do not have enough test booklets due to newly enrolled
students (after 9/6/21) and you have used the 10 extra booklets
provided in your shipment, you must complete an order form
ü Email (DO NOT FAX) order form to Elaine Lee, GATE Senior
Office Technician, at elaine.lee@lausd.net
ü All order forms must be emailed to Elaine at least 2 weeks prior
to testing
ü Use ATT G is for 2 nd grade spring assessment in 2022
33LOCATE:
DIRECTIONS FOR ADMINISTERING
Q. What are the Directions for
Administering (DFAs) and where can I find
them?
A. All schools should have DFAs (English). DFAs provide
instructions for the test examiner and contain the test
questions that need to be read to students. GATE
Office provides translated DFAs in 2 languages:
Spanish and Korean. Spanish and Korean DFAs can be
found on the GATE website under Educators’ Corner.
Note: Use the same (Level C) DFA for 2nd, 3rd, and 4th grade assessments.
34ORDER (IF NEEDED ONLY):
DIRECTIONS FOR ADMINISTERING (DFA)
Attachment F: Order Form
3rd & 4th Grades (Fall 2021)
ü If you cannot locate your DFAs after searching and
speaking to your administrator, you must complete
this order form
ü Notate DFA and number needed at the top of the form
ü Orders will be accepted on a case-by-case basis
ü Email (DO NOT FAX) order form to Elaine Lee, GATE
Senior Office Technician, at elaine.lee@lausd.net
ü All order forms must be emailed to Elaine at least
2 weeks prior to testing
ü ATT G is for spring testing
35CONDUCT:
OLSAT-8 STAFF TRAINING
ü Distribute test materials
§ Students booklets/labels
§ DFAs
ü Go over pertinent test components and procedures
§ Labels
§ Instruct teachers to thoroughly review Directions for Administering prior to testing
§ DNAs and importance of walking around during testing
§ ELLs
§ Time limits
§ Accommodations/Modifications
§ Clean up extraneous markings
§ Review secure storage procedures of test material
ü Sign Security Affidavits and Agreement (Attachment J and K)
ü Review OLSAT-8 Practice Test procedures
ü Note: Staff meeting in the spring is optional unless there are new staff members or
2nd grade teachers did not get training this fall 36OLSAT-8 BREAKDOWN
(2 ND, 3 RD, & 4 TH GRADES)
ü Three parts to the test (all parts are timed):
§ Part 1…Items 1-12
§ Part 2…Items 13-24
§ Part 3…Items 25-60
ü Parts 1 and 2 are administered in one sitting:
§ Sample questions (approx. 5-10 minutes for each part)
§ Specific time limits for each section with a 5-minute rest between
§ Students are working independently and should pace themselves
ü Part 3 is administered in one sitting:
§ Sample questions (approx. 5-10 minutes)
§ Administer items 25-40, provide a 5-minute rest, then administer items 41-60
§ Pacing: By examiner
§ Pacing: Moving along at a measured rate
82 MINUTES (approximate) TOTAL ADMINISTRATION TIME 37OLSAT-8 BREAKDOWN
(2 ND , 3 RD , & 4 TH GRADES)
Test Sessions Test Parts Test Questions Test Time
Day 1 Part 1 #1 - 12 Samples: 10 min. approx.
#1 - 12: 6 min.
Rest Period: 5 min.
Part 2 #13 - 24 Samples: 5 min. approx.
#13 - 24: 6 min.
Day 2 Part 3 #25 - 40 Samples: 10 min. approx.
#25 - 40: 10 min.
Rest Period: 5 min.
#41 - 60 #41 - 60: 15 min.
38OLSAT-8 TEST ITEM REMINDERS
üEach test item may be read only once, unless some
disturbance interferes with the student’s hearing.
üRead items exactly as written, using a natural tone and
manner.
§ If teachers make a mistake while reading a question, they
should stop and say, “No, that is wrong. Listen again.”
üSample items may be read more than once and reviewed
until all students understand the examples. Do not create
sample items.
39ENGLISH LEARNERS & DFA(S)
(2 ND, 3 RD, & 4 TH GRADES)
ü Students who do not speak English may have the test
administered in their primary language.
ü Each test item can only be read once.
ü Separate students who are taking the the OLSAT in
different languages (administer at different times).
ü Test setting options: group or individual.
40OLSAT-8 PRACTICE TEST
ü The purpose of this practice test is to prepare students to take the
Otis-Lennon School Ability Test, Eighth Edition, (OLSAT-8), so that
they will be familiar with the types of questions that will appear on
the test.
ü It is the same practice test for 2 nd , 3 rd , and 4 th grade students.
ü Students must receive the practice test.
ü The practice test is not scored by Pearson. Therefore, students
should be given as much help as they need to complete the
questions successfully.
ü For most effective use, the practice test should be administered
approximately one week prior to the regular test administration.
ü Practice Test does not come in another language.
ü The OLSAT-8 Practice Test is available for download from:
§ GATE Website under “Educators’ Corner” (click on OLSAT
Resources)
ü Answer key is provided in practice test Directions for Administering
(DFA), page 12.
41OLSAT-8 PRACTICE TEST
üThe practice test must be sent home to parents
after it has been completed and discussed in
class.
üThe cover sheet delineating acceptable use of
the practice test by students/parents MUST be
sent home with the completed practice test.
üThe practice test cannot be distributed digitally.
üThis is an official product, authorized and
published by Pearson Publishing; administering
this practice test will not invalidate test results.
42“DID NOT ATTEMPT (DNA)”
(2 ND, 3 RD, & 4 TH GRADES)
Q. What does it mean if a student’s score report
receives the code DNA?
A. This means that a student “did not attempt” and the test
could not be scored. If the student does not meet the
“answers attempted” rule at any one point (number of
answers required for each section), the score report will
result in a valid DNA. Students cannot be retested with
the OLSAT.
§ To prevent testing irregularities, it is the responsibility of the
school to monitor or proctor during test administration and
carefully check all test booklets for completion before collecting
the test booklets from students. Please ensure that all test
examiners are properly trained BEFORE the testing day. 43SIGN:
SECURITY AGREEMENT & AFFIDAVIT
Security Agreement (ATTACHMENT J)
Security Affidavit (ATTACHMENT K)
ü The OLSAT Security Agreement must be signed by all
GATE/Test Coordinators and initialed by the school principal.
ü The OLSAT Security Affidavit must be signed by all test
examiners, proctors, translators, scribes, and any other
person having access to the OLSAT-8 tests and initialed by
the school principal.
ü All security documents must be filed at the school site!
ü Does not need to be signed again in the spring.
44RESPONSIBILITIES:
AFTER TESTING
2021-2022
School Site
Test Administrator
(GATE Coordinator)
What you need to know and what you need to do…
45FALL TEST DUE DATES
3 RD AND 4 TH GRADES
Q. When are the test booklets due to the
testing centers?
A. GATE/Test Coordinator or designee is to
deliver boxed test materials on one of the
following days:
October 18, 19, or 20, 2021
§ See Attachment L for testing center locations
§ No appointment necessary
46SPRING TEST DUE DATES
2 ND GRADE
Q. When are the test booklets due to the
testing centers?
A. GATE/Test Coordinator or designee is to
deliver boxed test materials on one of the
following days:
March 14, 15, or 16, 2022
§ See Attachment L for testing center locations
§ No appointment necessary
47PREPARE FOR PACKING
OSS
Grade 2
Teacher A
Grade 2
Teacher B
Grade 2 Teacher
C
Grade 2
Teacher D
48Scoring Services
A Identification Sheet
C (SSID)
B
Side 1:
A. School, Teacher, & Test Dates
B. Grid School Name (if needed)
C. Grid Grade Level
D. Grid Yes
E. Grid Number of
Documents – Right Justify
(e.g., “0032”)
F. Grid School Cost Center Code
G. Leave Blank
D H. Leave Blank
F G
E
H 49I Scoring Services
Identification Sheet
K J (SSID)
Side 2: Teacher/Class
Information
I. Grid the circle
J. Leave Blank
K. Print and Grid Teacher
Name
L. Print and Grid Teacher
L ID
50ORDER FOR SCORING SERVICES
(OSS)
51ORDER FOR SCORING FORM (OSS)
ü Purpose: tells Pearson how many students were tested and how
many groups there were (classes). This is the cover sheet of your
return shipment.
ü Order for Scoring Services (OSS) Form will not be included with
the shipment/materials.
ü The OSS will be emailed to principals and GATE coordinators
between 9/28 – 10/1 for the fall test date.
ü The OSS will be emailed to principals and GATE coordinators in
the spring (date TBD).
ü It is important that you update the group count and the
document count on the form if the counts do not match the
actual number of students tested by writing in the actual counts
on the form. (It is okay to cross out numbers.)
ü Place the original OSS form on top of your machine-scoreable
documents in Box 1 of your return shipment.
52ORDER FOR SCORING SERVICES
(OSS)
53DIRECTIONS FOR ADMINISTERING
Q. What should we do with the Directions for
Administering (DFAs)?
A. The District will not purchase new DFAs.
Therefore, you must retain your copies of the
DFAs at the school site. Please ensure that
these are kept in a secure locked location.
54LEFTOVER TEST BOOKLETS
ü Test booklets that are unused (blank) should be
securely stored at the school site for use in
spring 2022 (2 nd grade assessment) as extras if
needed.
ü Test administrator or designee must dispose of
or shred all damaged, unscorable, or unused
booklets with pre-printed student information at
the school site. Do not send them to GATE
central office or Pearson.
IMPORTANT: Collect all Directions for Administering (DFAs) booklets
and store for next year. DFAs will not be re-ordered.
55TESTING CENTERS
Q. Where are the Testing Centers located?
A. Testing Centers are located as listed below:
§ LD Northeast and Northwest, VALLEY TESTING CENTER, Mulholland
Middle School, 17120 Vanowen St., Lake Balboa, CA 91406. Rooms 74
and 75. Telephone: 818-609-2591
§ LD West, WEST TESTING CENTER, Johnnie L. Cochran Middle School,
4066 Johnnie Cochran Vista, Los Angeles, CA 90019. Telephone: 323-
730-4300
§ LD East and Central, CENTRAL TESTING CENTER, Local District East
Building, 2151 North Soto St., Los Angeles, CA 90032. Telephone: 323-
224-2408
§ LD South, SOUTH TESTING CENTER, Banneker Special Education Center,
14024 South San Pedro Street., Los Angeles, CA 90061. Telephone:
310-366-7358 56FALL TEST RESULTS
3 RD AND 4 TH GRADES
Q. When will schools receive the results?
A. Student results are “estimated” to be released
between November 29-December 3, 2021. Test
results will be mailed directly to each school.
57SPRING TEST RESULTS
2 ND GRADE
Q. When will schools receive the results?
A. Student results are “estimated” to be released
between April 25-29, 2022. Test results will be
mailed directly to each school.
58MISSING TEST RESULTS SHIPMENT(S)
Did not receive your shipment of test
results?
Email Pearson at lausdgateolsat8@pearson.com
59WHAT IS INCLUDED IN YOUR TEST
RESULTS SHIPMENT?
You will receive from Pearson:
ü Student Home Report (two copies)
§ One copy should be given to parents
§ One copy should be filed in students’ cumulative folders
ü Cover Letter for Parents
§ Make copies and attach to Student Home Reports given to parents
ü Student Roster of Test Results (one copy)
§ Master list of all students’ test results
§ Save for at least three years
§ Let administration know where you file/keep this report
Note: None of these reports are eligibility notifications. 60STUDENT/HOME REPORT
2021-2022
:OLSAT ELIGIBILITY CRITERIA
2021-2022
Identification Criteria in the High Achievement Ability Category:
OLSAT-8 Test Component Qualifying Score Criteria
(Age Percentile Rank-APR)
Total Age-Based Score 95 or above
Nonverbal Age-Based Score 95 or above
Verbal Age-Based Score 95 or above
Total Age-Based Score Meal Code 1, 2, or 5
90-94
or
CEP SchoolsAUTOMATIC GIFTED IDENTIFICATION:
FALL 2021
Q. What do we send to the Gifted/Talented Programs
Office if the student is eligible?
A. NOTHING! No referral necessary!
§ Eligible students will be automatically identified in MiSiS in the
High Achievement Category
• NOTE: Uploads occur two weeks prior to identification
§ MiSiS uploads and identification for 3 rd and 4 th graders is
estimated to occur in January (2022).
• MiSiS uploads and identification for 2 nd graders is estimated to occur
between June and July (2022).
§ Do NOT create a referral in MiSiS for automatic uploads. This will
impede the automatic upload.
§ Eligible students must be placed in the school’s GATE program.
63ELIGIBILITY LETTERS
(FALL/SPRING SEMESTERS)
High Achievement Identification
Based on OLSAT-8 Results
ü OLSAT Eligibility letters to parents will not be sent from the
Gifted/Talented Programs Office.
ü It is the responsibility of the school to notify parents of the
students’ eligibility status for the High Achievement Ability
category automatically uploaded into MiSiS. School personnel with
an approved user role, e.g., GATE coordinator, can log into MiSiS,
click on GATE under Reports and select GATE Notification Letter
from the drop down menu.
ü GATE Office will inform GATE coordinators/principals once
identification has taken place. Please wait until you receive this
notification to disseminate eligibility letters.
§ Ineligible students do not receive these notifications.
64AUTOMATIC GIFTED IDENTIFICATION
Important Update: 2020-2021 Identification
ü Current 4 th grade students who took the OLSAT in March
2020 (as 2 nd graders) or May 2021 (as 3 rd graders) have
OLSAT scores in MiSiS.
ü However, they have not all been identified in MiSiS.
ü Identification will take place after November 2, 2021.
Wait until you receive notification from the GATE Office
to disseminate eligibility letters to parents.
65AUTOMATIC GIFTED IDENTIFICATION
Important Update: 2021-2022 Poverty Indicator
There may be students with a poverty indicator/flag who
qualify but may not identified as gifted by MiSiS this school
year. Gifted/Talented Programs staff will monitor for eligible
students who did not get identified after each MiSiS upload
date (we have 3 this year for OLSAT) and identify students
manually.
ü First round of manual entries will be completed by
December 2021.
ü Please contact gate@lausd.net after December 1, 2021 if
you have students that were missed.
ü Place students in GATE program in the meantime.
66REQUIRED: INTELLECTUAL REFERRALS
üAs of 2017-2018 district policy, students who receive an
OLSAT-8 score of 99 on the Total, Verbal, or Nonverbal Age
Percentile Rank (APR) must be referred by the school-site
GATE coordinator in the Intellectual Ability Category. Pre-
screening (other than OLSAT results) will not be required.
üFor the above Intellectual Ability referrals, the Fee-for-
Service (FFS) is waived for Affiliated Charter Schools.
67NEXT STEPS
Gifted identification is not the final goal of this
process!
ü Identification is the tool that allows teachers to make
instructional and programming decisions to best meet
the academic and social-emotional needs of students.
ü The identification process has little value without
appropriate clustering and differentiated instruction to
follow.
68SCHOOL SITE
TEST ADMINISTRATOR
AND EXAMINER Checklists
RESPONSIBILITIES
69TEST ADMINISTRATOR’S
RESPONSIBILITIES CHECKLIST
Before Testing
q Ensure you have your shipment of tests from Pearson
q Open the boxes and inventory all test booklets
q Locate the OLSAT-8 Directions for Administering (DFAs)
q Establish test dates in coordination with school administrator
q Ensure parents are informed about the test dates and opt-out form
(Attachment C/D); school parent meetings are optional but
recommended
q Conduct training for teachers (test examiners) to ensure the
following:
q Directions for Administering (DFAs) are distributed and reviewed
q Test materials are distributed and all students have test booklets
q A copy of the OLSAT-8 Practice Test is provided to teachers
q Security Affidavits and Agreement (Attachment J and K) have
been reviewed, signed, and collected 70TEST ADMINISTRATOR’S
RESPONSIBILITIES CHECKLIST
During Testing
q Make sure no one administers the test who has
not been trained or signed an affidavit (e.g.,
substitutes)
q Monitor test administration for any testing
irregularities and document in your files
q Answer questions from test administrators
71TEST ADMINISTRATOR’S
RESPONSIBILITIES CHECKLIST
After Testing
q Collect test booklets and Directions for
Administering (DFAs) from teachers and secure
them for next year.
q Hold all materials until all testing is complete.
q Check all test booklets (student ID information
and markings).
q Prepare scorable materials for shipping to
Pearson based on the directions provided by
Pearson in the original package (your PowerPoint
has these slides). 72BEFORE TESTING
Q. As a Test Examiner, what are my
responsibilities before testing?
A. Prepare for test administration
§ Familiarize yourself with all test materials
§ Complete demographic page (if necessary)
§ Maintain security of the test materials
§ Provide a proper testing environment
§ DO NOT DISCARD ANY MATERIALS
73DURING TESTING
Q. As a Test Examiner, what are my
responsibilities during testing?
A . Distribute test booklets to students
§ Make certain each student receives the test booklet with his/her
identification information
B. Follow instructions in the DFA to administer the
assessment
§ Read instructions and items exactly as written, using a natural
tone and manner
§ Sample items may be read more than once and reviewed until all
students understand the examples
§ Do NOT make up additional sample items
§ Walk around
74AFTER TESTING
Q. As a Test Examiner, what are my
responsibilities after testing?
A. Collect, Check, and Return
§ Collect all student materials and Directions for Administering
§ Check test booklets for stray marks, lack of responses, or any
damaged test materials
§ Check all test booklets for completeness and accuracy of student
identification information
§ Return all test materials (used and unused) to the School Test
Coordinator
75HOW TO PACK AND OLSAT-8
ORGANIZE TEST Level C
2021-2022
MATERIALS
76ORGANIZING TEST MATERIALS TO BE
SCORED
¡ Separate and stack student test booklets in groups by class
üName grid facing up
üMargin with black horizontal bars on the left
¡ Complete a separate Scoring Service Identification (SSID)
Sheet for each group of documents
üUse a #2 pencil to complete the form
üDo NOT send photocopies of the SSID Sheet
¡ Place the completed SSID sheet on top of each class/group of
documents
77AFTER TESTING: PACKING INSTRUCTIONS
SPOSS
Grade 2
Teacher A
Grade 2
Teacher B
Grade 2
Teacher C
Grade 2
Teacher D
Melrose ES
Box 1 of 2
78PREPARE FOR SHIPPING
Q. How do I prepare scorable materials for shipping to Pearson?
A.
1. Check or complete Scoring Service Identification (SSID) Sheets (one per
class).
2. Complete the Order for Scoring Services (OSS) (one per school)
3. Place all “scorable” or “used” test booklets in the pre-addressed boxes.
4. Put OSS form in the box with the testing materials.
5. Take boxes to the Testing Center that serves the school. UPS will pick up
“boxed” test materials from each of the four Test Centers.
79SHIPPING MATERIALS TO BE SCORED
¡ Use Original Cartons
¡ Fill boxes with paper and seal with reinforced tape
¡ Affix the Pearson “Special Programs” Return Label to
each box
ü Complete the school name and address
information
ü Sequentially number boxes on address label
ü (1 of n, 2 of n, and so forth)
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