General Information Package NIAG meetings - NATO HQ, Brussels, Belgium
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General Information Package
NIAG meetings
NATO HQ, Brussels, Belgium
General Information Package
1. MEETING ARRANGEMENTS ................................................................................... 3
1.1. Registration................................................................................................................... 3
1.2. Access to NATO HQ / NATO Pass................................................................................ 3
1.3. Conference Room ......................................................................................................... 3
1.4. Internet access ............................................................................................................. 4
2. HANDLING AND USING VISITOR MOBILE DEVICES AT NATO HQ .................... 4
3. LUGGAGE, SUITCASES, BRIEFCASES, ETC. ....................................................... 5
4. CATERING FACILITIES ........................................................................................... 5
4.1. Refreshments ............................................................................................................... 5
4.2. Lunches ........................................................................................................................ 5
4.3. Payment ....................................................................................................................... 5
5. TRANSPORTATION ................................................................................................. 6
6. ACCOMMODATION ................................................................................................. 6
Enclosure 1: Maps
Enclosure 2: Transportation
Enclosure 3: Hotels in Brussels
Page 2
General Information Package
POCs:
MEETING SITE Mr Laurent Foissey
NATO Headquarters NIAG Coordinating Officer
Blvd Leopold III Email: foissey.laurent@hq.nato.int
1110 BRUSSELS
BELGIUM Ms Nathalie Van Donghen
Phone: +32 (0)2 707 41 11 NIAG Secretary
Website: www.nato.int Email: vandonghen.nathalie@hq.nato.int
1. MEETING ARRANGEMENTS
Meetings will take place at NATO Headquarters in Brussels, Belgium. You will find here,
useful maps of the New NATO Headquarters.
1.1. REGISTRATION
Enrollment is to be made on the Defence Investment Portal (no log-in credentials
needed) and will open a few weeks prior to the meeting date; more information and
instructions will be published in a calling notice for the related event.
The deadline for registration for meetings is to be respected to facilitate successful
planning, Thank you for your understanding.
1.2. ACCESS TO NATO HQ / NATO PASS
Access to NATO HQ site is via the South Entrance on Boulevard Leopold III (see
map 1 at Enclosure 1).
In order to enter NATO HQ premises, you must have a valid unescorted pass/visitor
badge which will be delivered to you at the Pass Office desk located at the South
Guardhouse (map 1).
Access to NATO Headquarters is to be arranged strictly through your national
Delegation. Participants are requested to contact their respective national delegations
to NATO HQ at least seven working days before the meeting and request access to
NATO HQ (pass/visitor badge).
a. Participants with a valid security clearance will have to request an entrance
pass that will be waiting for them at the NATO Security Office (NATO HQ’s
South Entrance, Boulevard Leopold III, 1110 Brussels - Belgium).
b. Participants without a valid security clearance will only be able to enter the
NATO HQ premises if their national delegation to NATO HQ is willing to
escort the participant during his/her stay at the NATO HQ. They will need a
visitor badge as well.
Page 3
General Information Package
c. If the respective national delegation to NATO HQ is not able/willing to escort
the participant without a valid security clearance, the participant will not be
able to attend the meeting.
Delivery of an access pass/visitor badge is a national responsibility. The NATO
International Staff (IS) supporting the NIAG has no role in the access process and will
not provide an escort.
You are kindly advised to check whether your request has been received /
processed at NATO HQ by your respective Delegation, prior to your travel, to
make sure that your pass will be ready.
Should you have access problems upon arrival, you are required to contact
your respective Delegation (please make sure you have the coordinates of a POC
within your delegation), as the International Staff cannot validate your security
clearance / access. This is a national issue.
Any query concerning the access procedures should be directed to national
delegations (a list of security officers is available at Annex 3).
Given the large number of visitors to NATO HQ, please note that processing through
the Security Office on the day of the meeting will take some time and that delegates
should plan to arrive at NATO HQ’s South Entrance (Boulevard Leopold III, 1110
Brussels, Belgium) well in advance of the start of the meeting. It is recommended to
arrive at the Headquarters no less than 30 minutes before the start of the meeting.
Your pass/visitor badge must be worn visibly inside the HQ. The transfer of
passes/visitor badges to others is strictly prohibited. At the end of the meeting, expired
passes/visitor badges must be deposited in the drop-off boxes located near the exit of
the South Security Office.
1.3. CONFERENCE ROOM
The room number for your meeting will be notified on the information screens (see
map 3) as you enter the conference centre.
1.4. INTERNET ACCESS
A wireless internet connection is available throughout NATO HQ.
To access it you will need a login and password which can be obtained upon request
at the Security Desk where you pick up your badge.
2. HANDLING AND USING VISITOR MOBILE DEVICES AT NATO HQ
The use of non-NATO HQ managed mobile devices (either privately owned or other
official) is regulated within NATO HQ. Mobile devices include phones, tablets and
laptops as well as any wearable and other electronic devices with transmitting and
recording capabilities. Please note that you cannot film, take pictures or record
anywhere on NATO HQ premises.
Visitors’ cameras should be deposited for the duration of the visit with security
at the Guard House, in exchange for a numbered token.
Page 4General Information Package
Using your mobile device (Internet/Data and phone calls only) is only allowed in
the Public Square, parking and Staff Centre areas.
Cameras, audio/video recording devices and any type of transmission
equipment is not allowed within the conference rooms. This rule is also applicable
to the use of all devices equipped with a camera e.g. GSMs, PDAs, laptops, etc.
Cell phones are not permitted in the conference rooms and must be left at the
conference room front desk/in your hotel/with your Delegation. Laptops not equipped
with a camera are allowed in the conference rooms for meetings at the NU or NR level
on condition that all sound has been switched off.
Portable computer equipment of attendees may not be connected to NATO HQ
networks. Note that NATO cannot accept responsibility for damaged, lost or stolen
items (e.g. laptop computers, mobile telephones, etc.).
3. LUGGAGE, SUITCASES, BRIEFCASES, ETC.
Suitcases, briefcases, etc. can be either left at the South Guard entrance or taken
along in the NATO HQ but shall not be left unattended except inside the conference
rooms.
Lockers are available in the Conference Room Area for daily storage (map 3 ).
You can store there briefcases with material classified up to NR. Material classified
NC and above has to be left overnight at the Delegations/Missions.
For the personal carriage of classified material NC or above, the attendee must have
a courier certificate. Special requirements have to be arranged in advance with the
Chairman.
4. CATERING FACILITIES
The following catering services are available in the Public Square:
Cafeteria (map 4 ) from 11:30h to 14:30h;
Coffee Shop (map 4 ) and Sandwich Shop (map 4 ) from 07:30h to 18:00h;
Minimarket (map 4 ) 07:30h to 18:00h.
4.1. REFRESHMENTS
Coffee and tea is not served in the Conference area but can be purchased at the
coffee and sandwich shops. Beverages and food cannot be brought inside the
Conference rooms.
4.2. LUNCHES
Meals are served in the cafeteria. Sandwiches and snacks can be bought at the
minimarket and the coffee and sandwich shops.
4.3. PAYMENT
Note that you can pay in cash (Euros) and by Credit Card. Several cash
dispensers can be found in the Public Square, close to the banks (map 4 ).
Page 5General Information Package
5. TRANSPORTATION
You will find at Enclosure 2 information on how to get to NATO HQ along with a
local map.
There is a taxi stop right in front of the South Entrance of NATO HQ (located on
Boulevard Leopold III).
Entrance into NATO HQ with a private vehicle is NOT allowed for non-NATO HQ Staff
members.
A limited number of parking spaces are available in the Visitors Parking (map 1 ).
All vehicles may be subjected to search by the security staff.
6. ACCOMMODATION
Attendees are responsible for their own travel and hotel arrangements.
Most hotels in Brussels have preferential rates for participants attending NATO
meetings - please ask directly with the hotel when making your reservation. Please
consult the non-exhaustive list of hotels in the various areas at Enclosure 3.
The closest hotels are the Parker Hotel and the Holiday Inn Brussels Airport. Both
offer NATO negotiated rates and have free shuttles to/from the airport. The Parker Hotel
also has a free shuttle to NATO HQ.
Use the code 140120 to book a room online at NATO negotiated rates at the Parker
Hotel.
NATO Roomtrust
Alternatively, you can also use the following online system:
https://nato.roomtrust.com/visitor to make your reservation which will allow you to
access a booking system with current availability and details of hotels in Brussels with
NATO rates. Please use the code 5uViN49w to gain entry. (It is best to use Internet
Explorer as problems occur with Google Chrome)
Note that all hotels may not be shown on this booking system (as, for example, the
Courtyard Hotel by Marriott).
Page 6ENCLOSURE 1
CHAPTER
MAPS TITLE
8MAP 1
8 Maps
8.1 NATO HEADQUARTERS SITE
t
Haech ur Maes
ssée de North Entrance Rue Arth
Chau Entrée Nord
Entrance Level 0
Entrée
North West Guardhouse Niveau 0 N
Parking Poste de garde Nord-Ouest
Parking Industrial Infrastructure
North Guardhouse
Poste de garde Nord Infrastructures techniques
Accessible parking
Parking PMR
Bicycle parking
Parking vélos Staff Centre
Centre du personnel
Motorcycle parking
Parking motos
Visitor Parking
Parking - Visiteurs
Staff Entrance
Official Parking
Parking officiel Entrée - Personnel L8 East Parking
Parking Est
Pass office L7 S4
Bureau des laissez-passer
West Parking S3 L6
Vehicle access route Parking Ouest Public Square Public Entrance
Circulation véhicules L5 Place publique Entrée – Visiteurs
Conference Centre
Cour d'honneur
Centre de conférences
Agora L4
Short wing
Aile courte
L3 S2
Long wing S1 L2
Aile longue
Official Entrance
L1 Entrée - Officiels
South Guardhouse
Poste de garde Sud
Produced by the Transition Office South Entrance
Produit par le Bureau pour la transition Boulevard Léopold III
Entrée Sud
119MAP 2
8.2 NATO HEADQUARTERS MAIN BUILDING
To the Staff Centre
Vers le Centre du personnel
In the basement
Au sous-sol
N
D
Staff Entrance
Entrée - Personnel
West Parking
Parking Ouest C East Parking
Parking Est
Public Square Public Entrance
In the basement
Au sous-sol
Place Publique Entrée – Visiteurs
Agora
Conference Centre
Centre de conférences
B
A
NCIA Service Centre
Bureau de service NCIA
Official Entrance
Entrée – Officiels
IFM Helpdesk
Help desk IFM
Produced by the Transition Office
Produit par le Bureau pour la transition
Emergency exit Parking Shops Long wing Chaussée de Haecht
Sortie de secours Parking Boutiques Aile longue
Entrance Showers and changing rooms NATO Medical Service Access group*
Entrée Douches et vestiaires Service médical OTAN Groupe d’accès
Access control Smoking area Lift
Contrôle d’accès Espace fumeurs Ascenseur
Technical Helpdesks Staircases * Provides access to two long
Cour d'honneur wings and one short wing via the
Assistance technique Escalier
staircases and two sets of lifts
Official Parking Catering Short wing Accès à deux ailes longues et à une
Parking officiel Restauration Aile courte aile courte, via les escaliers et les
deux blocs d'ascenceurs Boulevard Léopold III
120MAP 3
8.3 CONFERENCE CENTRE
Level 2 Levels 0 and 2
Niveau 2 N
Niveaux 0 et 2
16
4 6 8 10 12 14 20
41 + 40 61 + 100 41 + 40 41 + 40 41 + 80 41 + 128 18
20
AVI Technicians
Techniciens AVI Information screens
Écrans d'information
1
3 2 Agora
61 + 213 13 + 282 50 + 234
Ushers Information screens
Huissiers Écrans d'information
5 7 9 11 13 15 17
61 + 100 41 + 40 41 + 40 41 + 80 41 + 40 30 + 36 25 + 36
Produced by the Transition Office
Produit par le Bureau pour la transition
Entrance Cloakroom Accessible toilets Interpreters’ booths Chaussée de Haecht
Entrée Vestiaire Toilettes PMR Cabines d'interprètes
Emergency exit Lockers Toilets
Sortie de secours Casiers Toilettes
Conference rooms* Telephones Lift
Salles de conférences* Téléphones Ascenseur
North Atlantic Council Room* Restaurants AED: automated external defibrillator
Salle du Conseil de l'Atlantique Nord* Restaurants DAE: défribrillateur automatisé externe
Information Desk Interpretation and Conference Services Emergency staircases * n0 = Conference room number | numéro de la salle de conférences
Information Services Interprétation et conférences Escalier de secours n1 = number of seats at the table | nombre de places à la table
n2 = number of seats behind | nombre de places en retrait Boulevard Léopold III
121MAP 4
8.4 PUBLIC SQUARE
Level 0
Niveau 0 N
552
The Cafeteria
Cafétéria
250
The Coffee Shop
Coin café
In the basement
Au sous-sol
9/11 and Article 5 Memorial Smoking area
Mémorial du 11-Septembre et de l’Article 5 Espace fumeurs
Access control Public Entrance
Contrôle d'accès 9 + 267 Entrée – Visiteurs
Press Briefing Room
Salle de presse
Berlin Wall Memorial
Mémorial du Mur de Berlin
140 123 100 100 104
The Sandwich Shop The Diplomat The Compass - West The Compass - East The Executive Dining Room
Comptoir à sandwichs Le Diplomate Le Compas - Ouest Le Compas - Est Salle à manger officielle
*(invitation only)
(sur invitation seulement)
Produced by the Transition Office
Produit par le Bureau pour la transition
Emergency exit Smoking area Car services Minimarket Restaurant* Lift Chaussée de Haecht
Sortie de secours Espace fumeurs Bureau des véhicules Supérette Restaurant* Ascenseur
n3
Access control NATO Medical Service Dry cleaning Pharmacy The Coffee Shop* Staircases
Contrôle d’accès Service médical OTAN Nettoyage à sec Pharmacie Coin café* Escalier
n3
Memorial Commercial Medical Centre Lockers Press and gift shop The Sandwich Shop* AED: automated external defibrillator
Mémorial Centre médical commercial Casiers Boutique journaux/cadeaux Comptoir à sandwichs* DAE: défribrillateur automatisé externe
n3
Press Briefing Room* Art display Hairdresser Quiet room Accessible toilets
Salle de presse* Espace d’exposition Coiffeur Salle de repos Toilettes PMR
n1 + n2 * n1 = number of seats at the table | nombre de places à la table
Showers and changing rooms Bank Health insurance Interpreters’ booths Toilets n2 = number of seats in the audience | nombre de places dans
Douches et vestiaires Banque Assurance santé Cabines d'interprètes Toilettes l'assistance
n3 = number of seats | nombre de places assises Boulevard Léopold III
122MOBILITY TITLE
CHAPTER
ENCLOSURE 2
2
Disregard information
underlined in red2 Mobility
2.1 ACCESS TO NATO HQ
NATO HQ is located at NATO Headquarters
the following address: Boulevard Léopold III
B-1110 Brussels
The official address NATO Headquarters
for deliveries is: Industrial Infrastructure Building
Reception Service
Rue Arthur Maes 1
B-1130 Brussels
The GPS coordinates North Gate:
for the North and N 50°,53’,3.412” (N 50.884281);
South Gates are E 4°,25’,21.229” (E 4.422564)
as follows:
South Gate:
N 50°,52’,42.049” (N 50.878437);
E 4°,25’,46.348” (E 4.429541)
152.2 PUBLIC TRANSPORT
NATO HQ is located between Brussels Airport and the city centre.
You can reach NATO HQ by train, tram or bus.
162.2.1 Train
The Belgian rail company NMBS/SNCB operates a railway service from two train sta-
tions on line 26. The stations are located close to NATO HQ at Bordet and Haren.
Line 26 connects Halle to Mechelen. From the Bordet or Haren stations you can
travel to the European institutions or to the city centre. It takes about ten minutes
to walk from these two stations to NATO HQ. From Bordet station, you can take
the tram to cover the distance to the HQ.
Please visit http://www.belgianrail.be to plan your trip to NATO HQ.
2.2.2 Tram
Two tram lines operated by MIVB/STIB serve the NATO HQ. Line 62 stops right in
front of the HQ. You must get off at the “Bourget” stop. Line 62 connects NATO and
Eurocontrol to the Jette cemetery.
When planning Line 55 will take you from the “Da Vinci” stop, which is about 1.25 km away from
your route
NATO HQ and close to Bordet station, to the North train station (Gare du Nord/
The name of the Brussel-Noord train station), close to the city centre.
MIVB/STIB bus
Please visit http://www.stib-mivb.be to plan your trip to NATO HQ.
stop in front of the
NATO HQ South
Entrance is Bourget.
The bus stop in
front of the North
Entrance is called
Middelweg.
172.2.3 Bus When planning
your route
The MIVB/STIB and De Lijn operate bus services which connect
NATO HQ to the airport, the city centre and the major train stations The name of the
in Brussels. De Lijn bus stopin
front of the NATO
The MIVB/STIB offers four lines that serve NATO HQ: 12, 21, 65 and HQ South Entrance is
80. If you are arriving at Brussels Airport in Zaventem, you can take bus 12 to Place “Haren Bourget ”.
Luxembourg which runs every 20 minutes on Mondays to Fridays between 05:00 and The bus stop number
to use in the search
20:00. Outside those hours and during the weekend it is replaced by bus 21, which field if you plan your
follows the same route but with more stops. Bus 65 connects NATO to Central train route online is 304190
station (Gare Bruxelles Centrale/Brussel-Centraal station). to go from NATO
HQ to the airport or
The stops for lines 12, 21 and 65 are located in front of the HQ South Entrance. 304191 to go from
NATO HQ to the Gare
Line 80 connects Porte de Namur and Maes with stops at Place Luxembourg, Mérode,
du Nord/Brussel-
Bordet and Middelweg, right in front of the HQ North Entrance. Noord train station.
De Lijn offers four lines: 270, 271, 272 and 471. Lines 272 and 471 both connect the The name of the
De Lijn bus stop in
airport to Brussels North train station (Gare du Nord/Brussel-Noord). The 272 line is front of the NATO
slower whereas the 471 bus line is an express service. The stops for lines 272 and 471 HQ North Entrance is
are located in front of the HQ South Entrance. Lines 270 (Brussels-Keerbergen) and 271 “Middelweg”. The
(Brussels-Kampenhout) allow you to travel between the North train station (Gare du bus stop number to
use in the search field
Nord/Brussel-Noord) and NATO HQ, but their stops are located at the North Entrance.
is 300939 to go from
Feel free to visit http://www.stib-mivb.be or http://www.delijn.be to plan the Gare du Nord/
your trip to NATO HQ, the city centre or Brussels airport. Brussel-Noord train
station to NATO.
182.2.3.1 The Mobib Card
The MOBIB card provides a consolidated way to access transport tickets from the
four Belgian public transport operators: SNCB, STIB, TEC and de Lijn. Please visit their
websites to learn all the details about the MOBIB card: mobib.be
2.3 ORIENTATION
To enter the NATO Headquarters site staff may use either the South Entrance or the
North Entrance. Visitors can only enter through the South Entrance and go directly to
the Pass Office in the South Guardhouse. Deliveries must always arrive at the North
Entrance. The site includes three buildings: the main headquarters building, the Staff
Centre and the Industrial Infrastructure, where deliveries arrive.
The main NATO HQ building is composed of eight long wings and four short wings.
Two long wings and one short wing are served by an access group. There are four
access groups in the building, labelled A, B, C and D, providing access to the upper
floors of the wings via a staircase and four lifts each.
19ENCLOSURE 3
NATO and Airport Area Address Zip code City Phone Website
Parker Hotel Brussels Airport Bessenveldstraat 15 1831 Diegem +32 (0)2 713 66 66 parkerhotelbrusselsairport.com
Holiday Inn Brussels Airport Holidaystraat 7 1831 Brussels +32 (0)2 720 58 65 www.holiday-inn.com
Ibis Brussels Airport Bessenveldstraat 17 1831 Diegem +32 (0)2 725 43 21 www.ibishotel.com
Courtyard by Marriott Brussels Hotel Avenue des Olympiades 6 1140 Evere +32 (0)2 337 08 08 www.marriott.com
Mercure Brussels Airport 74 avenue Jules Bordet 1140 Evere +32 (0)2 726 73 35 www.mercure.com
Thon Hotel Brussels Airport Berkenlaan 4 1831 Diegem +32 (0)2 721 77 77 thonhotels.com
Pentahotel Brussels Airport Berkenlaan 5 1831 Diegem +32 (0)2 725 33 80 pentahotels.com
Hotel NH Brussels Airport De Kleetlaan 14 1831 Diegem +32 (0)2 203 92 52 nh-hotels.com
Van Der Valk Hotel Brussels Airport Culliganlaan 4 1831 Machelen +32 (0)2 277 20 00 hotelbrusselsairport.com
Crowne Plaza Brussels Airport -10 minutes drive Leonardo Da Vincilaan 4 1831 Machelen +32 (0)2 416 33 33 ihg.com
European Commission and Montgomery Area Address Zip code City Phone Website
***
Monty - Small Design hotel Boulevard Brand Whitlock 101 1200 Brussels +32 (0)2 734 56 36 www.monty-hotel.be
*****
Renaissance Brussels Hotel Rue du Parnasse 19 1050 Brussels +32 (0)2 505 24 75 www.renaissance.com
Sofitel Brussels Europe Place Jourdan 1 1040 Brussels +32 (0)2 235 51 31 www.sofitel.com
Downtown Area Address Zip code City Phone Website
***
Alma Hotel Rue des Eperonniers 42-44 1000 Brussels +32 (0)2 502 28 28 www.almahotel.be/
Aris hotel Rue Marché aux Herbes 78-80 1000 Brussels +32 (0)2 514 43 00 www.arishotel.be/
Atlas Hotel Rue du Vieux Marché aux Grains 30 1000 Brussels +32 (0)2 502 60 06 www.atlas-hotel.be
Scandic Grand Place Rue d'Arenberg 18 1000 Brussels +32 (0)2 548 18 11 www.scandichotels.com/grandplace
Thon Hotel Brussels City Centre Avenue du Boulevard 17 1210 Brussels +32 (0)2 205 15 11 www.thonhotels.be
Marivaux Hotel Bld Adolphe Max 98 1000 Brussels +32 (0)2 227 03 03 www.hotel-vendome.be
****
Adagio Brussels Centre Monnaie Boulevard Anspach 20 1000 Brussels +32 (0)2 212 93 00 www.adagio-city.com
Brussels Marriott Hotel Rue Auguste Orts 3-7 1000 Brussels +32 (0)2 505 25 00 www.marriott.com
Crowne Plaza Hotel Brussels - Le Palace Rue Gineste, 3 1210 Brussels +32 (0)2 274 58 05 www.ichotels.com/gov-online
Novotel Brussels Centre Tour Noire Rue de la Vierge Noire 32 1000 Brussels +32 (0)2 620 04 28 www.novotel.com
NH Du Grand Sablon Rue Bodenbroek 2/4 1000 Brussels +32 (0)2 518 11 00 www.nh-hotels.com
Hotel Le Plaza Brussels Boulevard Adolphe Max, 118-126 1000 Brussels +32 (0)2 278 01 00 www.leplaza-brussels.be
Sheraton Place Rogier, 3 1210 Brussels +32 (0)2 224 30 30 www.sheratonbrussels.com
*****
The Dominican Rue Léopold 9 1000 Brussels +32 (0)2 203 08 08 www.thedominican.be
Royal Windsor Hotel Grand Place - Brussels Rue Duquesnoy 5 1000 Brussels +32 (0)2 505 55 55 www.royalwindsorbrussels.com
Hotel Metropole Place de Brouckère 31 1000 Brussels +32 (0)2 217 23 00 www.metropolehotel.com
The Meridien Carrefour de l'Europe 3 1000 Brussels +32 (0)2 548 4211 http://www.lemeridienbrussels.com/
Apartments Address Zip code City Phone Website
Baparthotels Montgomery Avenue de Tervueren 149 1150 Brussels +32 (0)2 743 51 15 www.b-aparthotels.com
Baparthotels Ambiorix Square Ambiorix 28 1000 Brussels +32 (0)2 743 51 15 www.b-aparthotels.com
Baparthotels Grand'Place Rue des Dominicains 25-27 1000 Brussels +32 (0)2 743 51 15 www.b-aparthotels.comYou can also read
