Florida Gulf Coast University Sport Club Program Manual
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Florida Gulf Coast University
Sport Club Program Manual
2021-22
Table of Contents
Sport Club Program .................................................................................................................................................................................... 4
Sport Club Manual ................................................................................................................................................................................. 4
Organizational Structure ....................................................................................................................................................................... 4
Sport Programs Staff ............................................................................................................................................................................. 5
Sport Clubs Council ................................................................................................................................................................................ 5
Contact Information .............................................................................................................................................................................. 6
Registered Sport Club ................................................................................................................................................................................ 6
Sport Clubs ............................................................................................................................................................................................ 6
Expectations .......................................................................................................................................................................................... 7
Benefits .................................................................................................................................................................................................. 7
Eligibility ..................................................................................................................................................................................................... 8
Participant Eligibility .............................................................................................................................................................................. 8
Officer Position Eligibility....................................................................................................................................................................... 8
Organizational Eligibility ........................................................................................................................................................................ 9
Registration ................................................................................................................................................................................................ 9
Current Sport Club Registration ............................................................................................................................................................ 9
Prospective Sport Club Registration ...................................................................................................................................................... 9
Dissolution of Organization ................................................................................................................................................................. 10
Sport Club Council Resignation............................................................................................................................................................ 10
Responsibilities ........................................................................................................................................................................................ 10
Officer Positions .................................................................................................................................................................................. 10
Advisor ................................................................................................................................................................................................. 10
Coach, Instructor, & Volunteer ............................................................................................................................................................ 11
Disciplinary ............................................................................................................................................................................................... 12
Standards ............................................................................................................................................................................................. 12
Process................................................................................................................................................................................................. 13
Appeals ................................................................................................................................................................................................ 13
Policies ..................................................................................................................................................................................................... 13
Title IX .................................................................................................................................................................................................. 13
Hazing .................................................................................................................................................................................................. 14
Gambling ............................................................................................................................................................................................. 14
Alcohol ................................................................................................................................................................................................. 15
Intramural Sport Participation ............................................................................................................................................................. 15
Risk Management .................................................................................................................................................................................... 15
University Affiliation ............................................................................................................................................................................ 15
Insurance ............................................................................................................................................................................................. 15
Waivers ................................................................................................................................................................................................ 16
Accident & Incidents ............................................................................................................................................................................ 16Concussion Policy ................................................................................................................................................................................ 17
Risk Levels ............................................................................................................................................................................................ 17
Inclement Weather Policy ................................................................................................................................................................... 18
Travel ....................................................................................................................................................................................................... 18
Travel Expectations ............................................................................................................................................................................. 18
Travel Approval Process ...................................................................................................................................................................... 19
Transportation & Lodging .................................................................................................................................................................... 19
International Travel ............................................................................................................................................................................. 19
Financial ................................................................................................................................................................................................... 20
Allocated Funds ................................................................................................................................................................................... 20
Foundation Funds ................................................................................................................................................................................ 22
Off-Campus Bank Accounts ................................................................................................................................................................. 23
Purchasing ........................................................................................................................................................................................... 23
Equipment................................................................................................................................................................................................ 25
Inventory ............................................................................................................................................................................................. 25
Storage ................................................................................................................................................................................................ 25
Equipment Purchases .......................................................................................................................................................................... 25
Equipment Donations .......................................................................................................................................................................... 25
Equipment Maintenance ..................................................................................................................................................................... 25
SCORE System .......................................................................................................................................................................................... 25
Tier Levels ............................................................................................................................................................................................ 26
Engagement Categories ....................................................................................................................................................................... 26
Required Forms & Deadlines ............................................................................................................................................................... 30
Facility Reservations ................................................................................................................................................................................ 32
Campus Recreation Reservations ........................................................................................................................................................ 32
Campus Reservations .......................................................................................................................................................................... 33
Housing & Residence Life Reservations ............................................................................................................................................... 33
Athletics Reservations ......................................................................................................................................................................... 33
Off-Campus Reservations .................................................................................................................................................................... 33
Marketing................................................................................................................................................................................................. 34
Media................................................................................................................................................................................................... 34
Social Media ........................................................................................................................................................................................ 34
Logo Usage .......................................................................................................................................................................................... 35
Campus Advertising ............................................................................................................................................................................. 35
Recognition & Awards ............................................................................................................................................................................. 36
Awards ................................................................................................................................................................................................. 36Sport Club Program
Sport Club Manual
This Sport Club Manual contains policies and guidelines to be followed by all clubs currently affiliated or those
requesting to be affiliated with the Florida Gulf Coast University Sport Club Program. This manual serves as a guide for
club participants and officers in the daily management of their respective clubs and should be used as a resource for all
questions regarding conducting club business.
The Department of Campus Recreation and the Division of Student Success & Enrollment Management governs these
policies and procedures. Sport Clubs are subject to discipline and even suspension from the Sport Club Program for not
following the rules and regulations set forth in the manual. If a club is uncertain about a policy, or has any questions,
seek assistant from the Sport Programs Staff.
Organizational Structure
Student Success & Enrollment Management
Providing services and opportunities for students that will enhance their
experiences at FGCU and support their efforts to engage the faculty during
their academic studies.
Campus Recreation
Impacting students’ lives through engaging recreational experiences. We
strive to be identified as the recreational home that creates a culture for
students to:
• be challenged
• cultivate a sense of well-being
• build relationships
• live an active life
• have fun
Sport Programs
Continuously pursue playing a vital role in our students’ development
throughout their college experience by providing opportunities that
encourage and develop healthy lifestyles, sportsmanship, leadership,
teamwork, and responsibility. Sport Programs consist of Intramural Sport
programs and Registered Sport Clubs.
Intramural Sports Sport Clubs
Intramural Sports are sports or activities put on by Sport Clubs are student organization that are sport in
Campus Recreation in which FGCU students participate nature. Sport Clubs are student-initiated, student-led,
against other FGCU students. Intramural Sports provide and student-managed, providing an opportunity for the
the students, faculty, and staff of FGCU with the development of leadership and other life skills and to
opportunity to participate in organized, competitive contribute to the overall college experience.
recreational sports regardless of athletic ability.Sport Programs Staff
The Department of Campus Recreation employs full-time professionals to supervise Sport Clubs and their activities. The
Sport Programs Assistant Director and Coordinators are responsible for ensuring that the individual clubs operate in a
safe manner benefiting the club participants and the University community as a whole. Student staff, Sport Supervisors,
assist in the facilitation of on-campus Sport Club practices and events while also assisting Intramural Sport programming.
Assistant Director
Coordinators
Sport Supervisors Sport Clubs Council
Sport Club Executive Board
Intramural Officials
Sport Clubs Council
The Sport Clubs Council (SCC) exists as the governing body of the Sport Clubs Program, and is recognized as part of the
Department of Campus Recreation. The Sport Clubs Council (SCC) consists of one (1) representative of each Registered
Sport Club. The council meets monthly to discuss topics pertinent to the clubs. When voting items are discussed each
Sport Club receives only one (1) vote per issue. The SCC has an Executive Board which consists of 5-6 officers elected by
the representatives.
Sport Club Executive Board
The Sport Club Executive Board (SCEB) is the governing council which represents the Registered Student Organizations
under Campus Recreation that are designed as Sport Clubs before all budgetary committees to Student Government.
The SCEB will serve in allocating funds to the Registered Sport Clubs that are eligible and active within the Sport Club
Program. The committee is composed of a President, Vice President, Treasurer, Secretary and two (2) Budget Chairs.
SCEB Responsibilities
The SCEB shall have the following powers and duties assigned to them by the Sport Clubs Council. The SCEB is also
subject to all other applicable Student Body Statutes in the exercise of its powers and duties.
• Represent the member organizations (i.e. Sport Clubs) housed within the Florida Gulf Coast University SCC at all
budgetary hearings of the Student Senate.
• Sub-allocate funds to Registered Sport Clubs, provided that the funds are used in a manner consistent with the
Sport Club Program policies and FGCU Regulations.
• Reviewing requests, meetings, and deliberations for allocation of Sport Club Reserves and Student Government
Senate Bills.
• Disciplinary review for Sport Clubs in violation of the Sport Club Program policies and FGCU Regulations.
• Advise and mentor on relevant Sport Club Program policies and procedures.
• Review new club proposals and possible dismissal of club from Sport Club Program.
• Plan and lead SCC monthly meetings.
• Coordinate a service project opportunity.
• Provide input and vote on recognition awards.Contact Information
Campus Recreation Office Contact Information
Email Phone Number
Campus Recreation Main Office campusrec@fgcu.edu 239-590-7935
Sport Programs Office sportclubs@fgcu.edu 239-590-7037
Sport Programs Staff Contact Information
Position Name Email Phone Number
Sport Programs Zach McMahon zmcmahon@fgcu.edu 239-590-7332
Coordinator
Sport Programs Isaac Hughes ihughes@fgcu.edu 239-745-4453
Coordinator
Sport Programs Assistant Andrew Funari afunari@fgcu.edu 239-590-7734
Director
Sport Club Executive Board Contact Information
Position Name Email
President Christina Thurmond cmthurmond6877@eagle.fgcu.edu
Vice President Kiley Gosselin krgosselin0645@eagle.fgcu.edu
Treasurer Matthew Redfering maredfering7022@eagle.fgcu.edu
Secretary Hanna Peterson hepeterson8613@eagle.fgcu.edu
Budget Chair Karoline Tyrrell kmtyrrell6446@eagle.fgcu.edu
Budget Chair Brenna Forgette bkforgette6261@eagle.fgcu.edu
Registered Sport Club
A Registered Sport Club (RSC) is a student organization that is sport in nature and has successfully joined the Sport Clubs
Council (SCC). Sport Clubs must have open membership to FGCU students, regardless of skill, experience, or
gender. Sport Clubs are student-initiated, student-led, and student-managed, providing an opportunity for the
development of leadership and other life skills and to contribute to the overall college experience. Sport Clubs may be
competitive or recreational in nature.
Sport Clubs
Baseball Ice Skating Soccer – Men
Basketball – Men Lacrosse – Men Soccer – Women
Basketball – Women Lacrosse – Women Softball
Bowling Medieval Combat Spearfishing
Cheer Paintball Surf & Skim
Color Guard Pickleball Swim
Dancing E’Gals Powerlifting Tennis
Equestrian Quidditch Ultimate Frisbee
eSports Roller Hockey Volleyball – Women
Fishing Rugby – Men Water Polo
Football Rugby – Women Wrestling
Gymnastics Sailing
Ice Hockey – Men ScubaExpectations
The following are expectations for all Sport Club participants.
• Club officers and members are accountable for all policies and procedures outlined in the Sport Club Manual, as
well as the FGCU Student Code of Conduct.
• In all club-sponsored activities, club members must assume full responsibility for following local, state, and
federal laws as well as FGCU Regulations.
• Adhere to the rules and procedures set forth in the organization’s constitution, including the non-discrimination,
non-hazing requirements for membership, etc. The club constitution should be reviewed and updated annually.
• All club members must complete the participation waiver, emergency contact form, and conduct agreement
prior to participating with any Sport Club. If the sport is identified as a high risk for head injuries, participants
must also complete a baseline concussion test prior to participation.
• Club members must help to ensure good sportsmanship at all times. Individuals must always conduct
themselves in a manner that does not detract from the reputation of Florida Gulf Coast University.
• Each club is expected to maintain proper communicate with the Sport Programs Staff.
• Each club is expected to meet at least the minimum requirements of the SCORE System through the completion
and submission of proper forms while meeting their respective deadlines.
• Ensure proper use of campus resources, including meeting and event space, office space, and other benefits
afforded to the organization.
Representation
Sport Clubs, as with any organization, need to be aware of the image they may portray to the general public, campus
community, potential and current members. In addition to representing themselves, clubs represent the entire Sport
Club Program, Department of Campus Recreation, and Florida Gulf Coast University. Common sense and good taste
should be employed when a club or its members divulge information about the club via online, or any other platforms.
Sport Clubs that are discovered to be engaging in inappropriate behavior or are presenting the club in poor taste will be
sanctioned. Examples of this type of behavior include, but are not limited to, lewd acts, alcohol consumption, hazing,
sexually explicit images, or a general disregard for a standard of decency.
Benefits
There are certain privileges granted to RSC. Below is a list of some of those benefits:
• Ability to compete while representing FGCU.
• Consideration of club SCORE System accomplishments during Student Government budget allocation.
• Backing and support of the collective Sport Clubs Council and Sport Club Executive Board.
• Athletic Trainer or First Responder coverage at home competitions.
• Priority reservation status for Campus Recreation facilities.
• Marketing and design assistance through the office.
• Access to long term storage for club equipment and uniforms.
• Ability to check out basic equipment such as first aid kits, or water coolers.
• Specialized workshops offered by the SCC based on needs of current clubs.
• Assigned a club mentor from the SCC to assist your club one-on-one.
• Access to club mailboxes.Eligibility
Participant Eligibility
Members of any Registered Sport Club must meet the following standards:
• Current Student: Only currently enrolled students in a degree-seeking program and pay an Activity and Service
Fee (A&S) during the term declaring enrollment status in an undergraduate, graduate or post graduate program
at FGCU are eligible to participate in a Sport Club.
• Waiver: All club members must complete the participation waiver, emergency contact form, and conduct
agreement prior to participating with any Sport Club.
• Concussion Testing: If the sport is identified as a high risk for head injuries, participants must complete a
baseline concussion test prior to participation.
Non-discrimination
It is important to know that student organization membership should be open to all students unless otherwise
permitted under applicable federal law. FGCU, in accordance with applicable federal and state law, prohibits
discrimination, including harassment based on race, color, national or ethnic origin, religion, sex, disability, age, sexual
orientation or veteran status.
Inclusion
Sport Clubs are open to all current enrolled students. In keeping with the University’s policy of non-discrimination and
non-retaliation, the FGCU Sport Club Program supports and values an individual’s right to access and utilize recreation
facilities, programs, and services. Participation in Sport Clubs may have policies related to player eligibility that are
stipulated by the National Governing Body of each sport. While the program does not have control over governing body
policies, we support and advocate for the inclusion of all players, regardless of gender identity and gender expression.
Travel Team
Sport Clubs may have a competitive travel team within the club which may have tryouts and/or fees associated with
membership. If a student does not make the travel team they are still eligible to participate at a recreational level.
Governing Body Eligibility
Specific local, state, and/or national governing bodies may have eligibility requirements that are not consistent with the
eligibility requirements of the FGCU Sport Club Program. Contact the governing body for specific eligibility requirements.
When such requirements conflict with Sport Club Program or other University requirements, Sport Club Program and
University requirements will take precedence.
Scholarships
Participation in the Sport Club Program is strictly voluntary; therefore, monetary rewards or scholarships shall not be
promised or given to any player or prospective player. For more information on University approved scholarships refer
to the Admissions & Aid Office.
Officer Position Eligibility
Officers of any Registered Student Organization including Registered Sport Clubs must meet the following standards:
• Officers must be in good academic standing, free of conduct probation, and be free of delinquent obligations for
tuition and fees.
• Undergraduates must be registered for at least nine (9) credit hours during the semester serving in the position,
and maintain a 2.5 institution cumulative GPA.
• Graduate students must be registered for at least six (6) credit hours during the semester serving in the position,
and maintain a 3.0 cumulative GPA.
• A student in the last semester before graduation is eligible to hold a leadership position if the student is enrolled
for the required number of credits needed for graduation that term and maintains the required GPA.Sport Club Executive Board Eligibility
In addition to the requirements for all officer positions, officers of the Sport Club Executive Board must also meet the
following standards:
• Must be an active member of a Registered Sport Club for at least one (1) semester.
• Must have attended at least two (2) SCC meeting or been an officer of a Sport Club.
• Must be eligible for the term serving.
• The President & Treasurer cannot be from the same club.
Organizational Eligibility
Registered Sport Clubs affiliated with the Sport Clubs Council must meet the following standards:
• Goals of the club demonstrate a common mission between the club and the Sport Club Program.
• Must be sport in nature.
• Complete the Sport Club registration process once an academic year.
• Maintain a minimum of four (4) members.
• Maintain the following Officer Positions: President, Vice President, Treasurer.
• Officers must attend mandatory training each academic year.
• Maintain an organizational constitution.
• Must maintain minimum requirements of the SCORE System.
• Meets the standards of an acceptable risk level activity.
Registration
Current Sport Club Registration
Sport Clubs that are current members of the Sport Clubs Council must register their club each academic year. Re-
registration occurs at the end of the spring semester the previous academic year and remains open until the first week
of the fall semester.
Registration Process
1. Updating club Officer contact information with the Sport Programs Staff and Eagle Link.
2. Updating club’s online information on Eagle Link.
3. Providing an updated constitution.
Prospective Sport Club Registration
All Registered Sport Clubs (RSC) start out as Registered Student Organizations (RSO) prior to joining the Sport Clubs
Council. Prospective clubs must register as a Registered Student Organization. During the RSO registration process
indicate interest in becoming an RSC in the designated section. Admission into the Sport Clubs Council is determined
each year by the Sport Club Executive Board and the Sport Programs Staff.
Registration Process
1. Complete RSO registration requirements, designating interest in joining the SCC.
2. Schedule meeting with the Sport Club Executive Board to discuss club status.
3. The risk associated with the participation of the sport will be assessed by the Sport Programs Staff.
4. If approve, club probationary year must meet minimum requirements of the SCORE System.
Risk Assessment
Upon the advice and consultation of other University officials and lawyers, the Department of Campus Recreation and
the Sport Club Program retains the right to prohibit any sport or activity in which the risk of serious and/or fatal injury is
deemed to be unacceptably high.Dissolution of Organization
For a club to dissolve, the club must have a two-thirds vote of its members. Then submit a letter to the Sport Club
Executive Board or not re-registering the club for the next academic year. In the event of club dissolving, all A&S
Allocated and Foundation funds are forfeited to the Sport Club Council. If the club has an off-campus bank account,
Officers are responsible for closing the account and any funds or equipment in the club’s possession should be
addressed based on the club’s constitution.
Sport Club Council Resignation
If a club wants to remain active, but resign from the Sport Club Council, removing club’s status as a Registered Sport
Club, the club must have a two-thirds vote of its members. Then submit a letter to the Sport Club Executive Board. Clubs
are still eligible to remain active as a Registered Student Organization, and must report to the RSO Office for further
instruction. In the event of club changing status from a Sport Club to an RSO, all A&S Allocated funds will remain with
the club, but Foundation funds are forfeited to the Sport Club Council. Equipment will remain with the club, but will not
be stored at Campus Recreation facilities. Any reserved space at Campus Recreation facilities will be forfeited. The club
is eligible to reapply for reservation space, but will not receive priority scheduling.
Responsibilities
Officer Positions
Sport Clubs are required to have at least a President, Vice President and Treasurer. It is also recommended that each
Sport Club choose one (1) member to serve as the Sport Clubs Council Representative. All officers are required to attend
an officer training when elected. Sport Clubs may have additional officer roles including Secretary, Public Relations,
Fundraising Chair, among others.
President
Serves as the representative on the Sport Clubs Council unless otherwise noted; responsibilities may include
organization of practices, events and tournaments. The President will serve as the main contact for the club.
Vice President
Serves as an assistant to the President; makes decisions in cases of the President’s absence. Certain Vice
Presidents may have specific roles within the club (e.g. organizing travel plans, facility reservations, running
practices, risk management, etc.).
Treasurer
Controls the budgetary component of the Sport Club; all records of purchases, payments and/or deposits should
go through the Treasurer.
Advisor
Sport Club advisors are a source of guidance that club officers and participants have, with regard to their specific club.
Advisors are accountable for all policies and procedures outlined in the manual in order to effectively assist the club with
activities and events. It is required that advisors are full time FGCU faculty or staff.
Advisor Responsibilities
• Serve as an information source, provide guidance, and leadership.
• Be knowledgeable of the guidelines and procedures for Sport Clubs and ensure that the student leaders of the
organization are also informed of these policies.
• Ensure club abides by University policies and procedures.
• Assist members and officers in organization and in planning projects.
• Available for assistance in developing and overseeing the club budget.
• Periodically attend club meetings and activities.
• Provide support and advice on generation of funds and/or fundraising.Coach, Instructor, & Volunteer
Coaches, Instructors, and Volunteers are defined as any non-student, paid or unpaid, that attends practices, home
events, or competitions to provide instruction and training to a club’s members. A Sport Club’s
coach/instructor/volunteer will perform a variety of tasks in order to provide instruction and training to a club’s student
members in their specific sport. In conjunction with FGCU students, they can travel and assist with club organized
events.
If desired, it is the responsibility of individual clubs to secure the services of a coach/instructor/volunteer for their club.
A coach/instructor/volunteer is not an employee of Campus Recreation or Florida Gulf Coast University and is
considered nothing more than a volunteer and is not entitled to the same rights as a recognized employee of the
University. An individual cannot serve in multiple roles as Advisor and Coach/Instructor/Volunteer at one time.
Any violation of FGCU policies and procedures, local, state, or federal laws will result in loss of association to the club
and University, and could result in removal from access to the FGCU campus. Clubs may also be sanctioned based on the
actions of their coaches/instructors/volunteers.
Coach, Instructor, & Volunteer Requirements
All requirements and steps must be met before a coach, instructor, or volunteer may begin working with a club.
• Coaches/Instructors/Volunteers must be recommended and appointed by the club members.
• Must complete the Coaches/Instructors/Volunteers Agreement each academic year.
• Must review and become familiar with the Sport Club Coaches, Instructor, & Volunteer Guide summarizing
program policies and procedures.
• Coaches/instructors/Volunteers should preferably be experienced within the specific area of instruction and
possess the necessary certifications and licenses, if they are required for the activity.
Coach, Instructor, & Volunteer Responsibilities
• Allow students to make all administrative decisions, including but not limited to compliance, budgeting,
purchasing, and scheduling of events.
• The Coach/Instructor/Volunteer should restrict their contributions to coaching and/or instruction and should
refrain from activities involved in the club’s management and administration. A Sport Club is first and foremost a
student organization and, as such, the student representatives should serve as the liaison between the club and
the Sport Programs Staff, the University, and all non-University agencies. The philosophy and key to the success
of the Sport Club Program has been the continued emphasis placed on student leadership and participation.
o Coaches/Instructors/Volunteers should refrain from making appointments with the Director of Campus
Recreation, Athletic Directors, or any other person to discuss club business without first informing a
member of the Sport Programs Staff.
• The Coach/Instructor/Volunteer must be aware of and complying with University and program policies and
procedures to ensure the safety of the students and other volunteers.
• Coaches/Instructors/Volunteers must help to ensure good sportsmanship at all times. Individuals must always
conduct themselves in a manner that does not detract from the reputation of Florida Gulf Coast University. This
includes behavior in game situations, contact with other clubs, and interaction with event staff. When involved
in off-campus events or when traveling, coaches must be aware that they are still representing the University
and must act in a professional manner.
• Participation in the Sport Club Program is strictly voluntary; therefore, monetary rewards or scholarships shall
not be promised or given to any player or prospective player.
• Coaches should not, under any circumstances allow hazing to take place within the club, nor should they allow
an environment of hazing to exist.
• It is recommended that all Coaches/Instructors/Volunteers purchase medical and liability insurance, as they are
not covered by the University.Coach, Instructor, & Volunteer Payment Agreement
Any agreement for payment is between the individual and the club Officers; the University does not fund any stipends. A
contract is recommended if the coach/instructor/volunteer will be receiving a stipend from the club’s off-campus
account. If a club chooses to financially compensate a coach/instructor/volunteer, it is the sole decision and
responsibility of that club to fulfill such request, however the Sport Programs Staff must be informed beforehand, but it
is not the responsibility of the Sport Programs Staff and/or Campus Recreation to financially compensate any
coach/instructor/volunteer.
Sport Clubs who choose to enter into contracts with coaches/instructors/volunteers are strongly advised to seek legal
counsel with regard to contract terms, liability, etc. Florida Gulf Coast University, FGCU Campus Recreation, and the
FGCU Sport Club Program are not responsible for damages or other issues arising out of contractual arrangements.
Coach, Instructor, & Volunteer Removal
The Sport Programs Staff has the right and obligation to protect the club, and if, in the administrative staff’s opinion, the
coach/instructor/volunteer is not working in the best interests of the club/the University, the
coach/instructor/volunteer will be relieved of their duties. In the event that the club wants to remove a
coach/instructor/volunteer they are able to at any point in time for any reason. The club’s Executive Board must have a
majority vote for removal of the coach/instructor/volunteer.
Disciplinary
The following procedures outline the course of action taken by the Sport Club Executive Board (SCEB) for disciplinary
incidents. The goal is to ensure that club adhere to Sport Club policies and procedures, to resolve conflicts within the
community, and to improve the participation of clubs by promoting high standards. Violations of a serious nature may
be sent to the University Judicial Board of the Vice President of Student Success & Enrollment Management.
Standards
The following section outlines possible violations and categorizes into levels based on severity. Pending the level will
guide the SCEB in the sanction decision. The sanction listed is a guide and may vary depending the situation.
Disciplinary Level 1
• Failure to complete required administrative paperwork or tasks.
• Engaging in club activities with ineligible participants.
• Any other offense deemed minor.
Sanction: Probation from specific activities, and/or requiring the completion of specific tasks related to the violation to
be eligible for reinstatement.
Disciplinary Level 2
• Misuse of funds or ordering item without approval.
• Traveling without approval.
• Participating without meeting the risk level requirements.
• Misrepresentation of Sport Club Program.
• Misuse of social media or marketing.
• Repeated Disciplinary Level 1 violations.
• Failure to abide by Sport Club policies.
Sanction: Probation from specific activities, requiring the completion of specific tasks related to the violation, and/or
freeze of allocated funding.Disciplinary Level 3
Violations of a serious nature will be elevated to the University Judicial Board of the Vice President of Student Success &
Enrollment Management.
• Violating local, state, or federal law.
• Failure to abide by Student Conduct or FGCU Regulations.
o Including but not limited to violating Title IX, hazing, gambling, or alcohol related incidences.
• Misuse or abuse of equipment or facility.
• Failure to report an accident or incident.
• Repeated Disciplinary Level 1 or 2 violations.
• Any other offense deemed major.
Sanction: Suspension from club activity, require completion of specific tasks related to the violation, freeze of allocated
funding, loss of club status, and/or unable to represent FGCU.
Process
In the event that a club violates program policy and commits an offense, the following procedures will take into effect.
1. Charges: SCEB will be provided information and evidence of allegations of a violation.
2. Notice & Schedule Hearing: SCEB will issue a notification, informing of the violation and scheduling a hearing. All
club activity will be suspended until a hearing takes place. Hearings will be scheduled within a week of the
reported violation when possible.
3. Hearing: At the hearing the club will have an opportunity to discuss the violation.
4. Deliberations: After the hearing, the SCEB will review and decide the club’s sanctions.
5. Sanctions: Sanctions will include the next disciplinary steps and any deadlines or timelines associated. Sanctions
will be provided within a week of the hearing when possible. If sanctions are not adhered further disciplinary
action will be taken.
Appeals
Sport Clubs reserve the right to request an appeal for their sanctions. Clubs must submit a formal letter request for an
appeal to the Director of Campus Recreation including the sanction provided by the SCEB. Appeals are reviewed by the
Director of Campus Recreation who reserves the right to levy a sanction greater than the one appealed.
Policies
Title IX
Title IX is a federal civil rights law that prohibits discrimination based on sex at all institutions that received federal
financial assistance. Sexual misconduct, including sexual harassment, sexual violence (rape, sexual assault, domestic
violence, dating violence, & stalking), and all other forms of sex discrimination are violations of federal law, University
policy and contrary to the University’s values. Discrimination and harassment are forms of conduct which, when
established, shall result in disciplinary.
Florida Gulf Coast University handles sexual misconduct complaints sensitively and discretely; we are all responsible for
providing a supportive environment for those in need and for reporting misconduct. If you have experienced sexual
misconduct or know someone who has, FGCU is committed to providing support and resources to assist. Any student,
faculty or staff member, or applicant for admission or employment who has concerns about sex discrimination or sexual
misconduct is encouraged to seek the assistance of the Title IX Coordinator.Hazing
Hazing, whether on or off campus, is prohibited by Florida Gulf Coast University and the state of Florida. Hazing is
defined by Florida law as “any action or situation which recklessly or intentionally endangers the mental or physical
health or safety of a student” for purposes including, initiation, membership, or as a condition of continued membership
in an organization operating under the sanction of the University.
It is considered a first-degree misdemeanor to commit an act of hazing, and is considered a third-degree felony,
punishable by up to five years in prison, if the act of hazing results to serious injury or death. Florida law also states that
the “expressed or implied consent of the victim will not be a defense” for any such actions defined as hazing.
In cases where an organization is found responsible, loss of privileges, temporary suspension of registration, or
termination of the organization may be imposed through Student Conduct. Such penalties may be in addition to any
penalties imposed in court under state law.
Gambling
Gambling is defined as “an unlawful game of chance for money or for anything of value on University premises or at any
affair sponsored by a student organization,” and is not permitted at any club event. To wager on a University team or
organization in a competition, with a direct interest in the success of the competition, falls under the definition of
gambling.
Fundraising projects must be conducted in a lawful manner and in compliance with University regulations. State law
prohibits raffles and lotteries except within very specific perimeters involving sales promotion, which are strictly
regulated, as the law requires specific disclosures and procedures. Permission for student organizations to organize
"Drawings by Chance" on University premises or at any club event must be secured from the Sport Programs Staff prior
to any advertising.
Drawings by Chance
State law authorizes qualified nonprofit corporations and their officers, employees and agents to conduct drawings by
chance, provided certain conditions are met. All brochures, advertisements, notices, tickets, or entry blanks used for
such drawings must conspicuously disclose:
• The rules governing the conduct and operation of the drawing.
• The full name of the organization and its principal place of business.
• The source of the funds used to award cash prizes or to purchase prizes.
• The date, hour, and place where the winner will be chosen and the prizes will be awarded, unless the brochures,
advertisements, notices, tickets, or entry blanks are not offered to the public more than three (3) days prior to
the drawing.
• That no purchase or contribution is necessary.
It is unlawful for any organization that is authorized to conduct a drawing by chance to require an entry fee, donation,
substantial consideration, payment, proof of purchase, or contribution as a condition of either entering the drawing or
being selected to win a prize. Therefore, the organization distributing the raffle tickets may not require a contribution or
donation in order to participate in the raffle; nor may it arbitrarily disqualify or reject any entry or discriminate in any
manner between entrants who contribute to the organization and those who do not. It is also unlawful to fail to notify
the person whose entry is selected to win that they have won, or to fail to award the prizes in the manner and at the
time stated.Alcohol
Sport Clubs are prohibited from consuming and/or possessing alcohol at any club events. Alcohol is prohibited at all
Campus Recreation facilities including on property owned (boats, vehicles, etc.) or rented (other facility rentals) by the
University. Further, clubs cannot sponsor, host, endorse or promote any activities in which alcohol consumption is the
prominent activity. This includes, but is not limited to:
• Hosting or promoting an event in which alcohol consumption is the prominent activity (including fundraisers,
parties, etc.)
• Allowing club members, visiting club members, and club event spectators to possess or consume alcohol while
at a club event at a Campus Recreation facilities or off-campus location.
• Allowing club members to possess or consume alcohol while on a club trip.
• Allowing club members or visiting club members to participate in competition/event while intoxicated.
• Suggesting to potential and/or current members that the club hosts parties, campfires, meetings, or other
events in which alcohol is consumed.
• Sport Clubs are also subject to the guidelines set forth by the University Alcohol Policy.
Intramural Sport Participation
Members of a Registered Sport Club Program (RSC) will be allowed to participate in intramural competition in their same
or alike sports, however there are restrictions on the amount of club members on an intramural team. A member of an
RSC is defined as a person who has completed a waiver, appeared on the roster, practice, or participated in a contest for
the RSC during the academic year. Removal of the person from any club roster does not affect the player’s intramural
status. Intramural players who join a club during the sport's intramural season may be required to discontinue playing
for their intramural team in order to keep the intramural team eligible under this rule.
• Team Sports: No more than two (2) members of a club may participate on an intramural team in the same or
alike sport as the club.
• Individual/Doubles Sports: No more than one (1) member of a club may participate on an intramural individual
or doubles team in the same or alike sport as the club.
Risk Management
University Affiliation
Registration of Student Organizations by the University shall not imply support for any student organization's purpose,
philosophy or activities. With the exception of Student Government, student organizations and clubs are entities
independent of the University, and the University assumes no legal liability for any student organization's activities.
Insurance
In accordance with the laws of the State of Florida, Florida Gulf Coast University, and the Florida Gulf Coast University
Board of Governors, the University is unable to provide insurance that covers any student organization or activity. The
University holds no blanket insurance policy for Sport Club participants and affiliates.
• Clubs are responsible and liable for the actions and behaviors of their members. Any damages to persons or
property need to be covered by the personal insurance of the participants.
• Club members and affiliates are strongly encouraged to purchase some type of personal comprehensive
accident-health insurance.
• The University does not provide insurance for club members while traveling. Club members are responsible for
their own auto insurance and passengers if traveling with private vehicle. Passengers in private vehicles that are
driven by club members are at the sole risk of the driver.
• Each participant shares with the other members the concern and responsibilities of safety and agrees to follow
safe procedures and to avoid any unnecessary, hazardous situations.• Sport Clubs at FGCU are responsible for their events and activities, as well as the actions or negligence of the
organization membership.
• If the organization contracts to receive services from a third party, the organization should confirm that the third
party has sufficient insurance.
• Participants are encouraged to discuss with the FGCU Student Health Center medical staff or with their family
doctor any known physical problems which may limit participation in the Sport Club Program. This should be
handled before participation.
• It is highly recommended that all participants in Sport Clubs receive a physical examination from a physician
prior to participation.
• Participants are encouraged to wear proper dress and appropriate protective equipment. If the participant
chooses not to use such equipment, the participant must realize in doing so they are at their own risk.
• Participants are responsible for proper conditioning as a prerequisite for participation.
Waivers
All club members must complete the participation waiver, emergency contact form, and conduct agreement prior to
participating with any Sport Club.
Accident & Incidents
If an accident or incident occurs, Sport Club Officers are responsible for following the Emergency Action Plan specific to
the facility being used, which should be obtained prior to any practice or event. An Accident/Incident Report Form must
be submitted within one (1) business day of an occurrence. When completing an Accident Report Form, always advise to
discontinue participation and seek medical treatment from a professional.
Return to Play Procedure
A member who has been removed from an activity due to a suspected severe medical-related injury or incident may not
return to practice or competition until they submit, to the Sport Program Staff, a written medical clearance from a
qualified physician stating that the student no longer exhibits signs, symptoms, or behaviors consistent with the injury.
The return procedure is as follows for a severe medical-related injury or incident:
1. Accident Report filed and submitted to the Sport Programs Staff.
2. For suspected head injuries: If the student has completed a baseline concussion test and have a suspected head
injury, must schedule a post-injury concussion test 24-72 hours after injury occurred with the Sport Programs
Staff.
3. Student visits Student Health Services or other qualified physician; physician must clear the student, in writing,
before returning to play. Options available for return to play clearance:
a. Cleared to return to play without restriction.
b. Cleared to return to play with restrictions.
c. Cleared to return to play without restrictions on a specific date.
d. Return appointment with physician required.
4. If a more extensive injury is suspected, physician will refer the student to a local physician or specialist for
further care. The student cannot return to play at this stage.
Failure to be compliant with any medical plan of care, as deemed necessary by a physician or athletic trainer, can result
in medical disqualification for the student from all Sport Club activities.You can also read
