Exhibitor Manual for the EduCanada Tour in Latin America 2019
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Exhibitor Manual for the EduCanada
Tour in Latin America 2019
We are delighted that you have chosen to exhibit at the EduCanada Fairs in Latin America.
In this manual you will find all the information you need about booking your accommodation,
your flights, shipping your materials, creating your online profile in advance and enhancing your
presence while you are at the fairs.
Please do take the time to read through all the information to ensure that you have everything
you need prior to your arrival. Should you have any queries, please do not hesitate to get in touch
with us and we will be happy to assist you.
We look forward to meeting you!
1
Table of Contents
Essential Information ........................................................................................................................................ 3
General Logistics ............................................................................................................................................... 5
Event Hotels / Locations....................................................................................................................................... 5
Booths/Tables ...................................................................................................................................................... 6
Event Itinerary .................................................................................................................................................. 9
Accommodations, Flights and Transportation ............................................................................................... 12
Accommodations ............................................................................................................................................... 12
Recommended Flights ........................................................................................................................................ 14
Weight Restrictions ............................................................................................................................................ 15
Airports .............................................................................................................................................................. 15
Visas ................................................................................................................................................................ 17
Travel Tips ....................................................................................................................................................... 18
Shipping Materials .......................................................................................................................................... 21
Shipping materials basics ................................................................................................................................... 21
Download Shipping labels .................................................................................................................................. 21
General Shipping Recommendations ............................................................................................................ 22
Shipping to Chile ................................................................................................................................................ 22
Shipping to Peru ................................................................................................................................................. 23
Shipping to Ecuador ........................................................................................................................................... 23
Shipping to Panama ........................................................................................................................................... 24
Shipping to Colombia ......................................................................................................................................... 24
Print locally ..................................................................................................................................................... 25
Fair Rules ......................................................................................................................................................... 26
Agent Guidelines ................................................................................................................................................ 27
Promote the Fair ............................................................................................................................................. 28
2
Essential Information
This section contains a brief summary of this event’s main details.
Event Registration
Any changes to your fair registration - participation, translator/stand, assistants, etc. - can be
made through you by contacting you FPP EDU Media representative.
Exhibitor Checklist
Complete your profile on EduFindMe.com
(this profile will then be displayed on the student website at www.educanadafair.com)
Inform us of the name of the representative of your institution to prepare accreditation
badges accordingly
Book your accommodation and flights
Prepare your visa requests for Latin America
Ship your materials, track them and send us the tracking numbers
Contact us regarding additional requirements
Important Contacts
If you have any questions on the opportunities and potential of the markets for your institution,
please do not hesitate to contact the Trade Commissioners responsible for education:
Chile: Priscilla Lopez Priscilla.Lopez@international.gc.ca
Colombia: Magali Boffet Magali.Boffet@international.gc.ca
Panama: Ross Firla ross.firla@international.gc.ca
Peru: Diego Urbina diego.urbina@international.gc.ca
Ecuador: Veronica Fierro veronica.fierro@international.gc.ca
The following FPP staff will be joining you on the upcoming tour. If you need any assistance
during the events they will be more than happy to help.
Santiago, Lima, Panama City
Sebastian Fernandes - Vice President of Global Operations
+ 54 9 11 6042 3377 (WhatsApp) - s.fernandes@fppedu.media
Jack Townsend - Business Development Manager
+44 781 789 3643 (WhatsApp) - j.townsend@fppedu.media
Anabel Krenz - Logistics & Operations Manager for Latin America & Europe
+54 911 3437 4038 (WhatsApp) - a.krenz@fppedu.media
3
Bogota, Cali, Medellin
Sebastian Fernandes - Vice President of Global Operations
+ 54 9 11 6042 3377 (WhatsApp) - s.fernandes@fppedu.media
Jack Townsend - Business Development Manager
+44 781 789 3643 (WhatsApp) - j.townsend@fppedu.media
Anabel Krenz - Logistics & Operations Manager for Latin America & Europe
+54 911 3437 4038 (WhatsApp) - a.krenz@fppedu.media
James Ryan - Assistant Marketing Manager
+44 740 060 9508 (WhatsApp) - j.ryan@fppedu.media
Quito, Guayaquil
Jack Townsend - Business Development Manager
+44 781 789 3643 (WhatsApp) - j.townsend@fppedu.media
James Ryan - Assistant Marketing Manager
+44 740 060 9508 (WhatsApp) - j.ryan@fppedu.media
Breno Ramos - Online Marketing Manager
+55 11 97167-8566 (WhatsApp) - b.ramos@fppedu.media
4
General Logistics
Event Hotels / Locations
These are the event venues. For accommodations, please see further below.
Santiago, Chile Lima, Peru
Hotel InterContinental Santiago Hotel Swissotel
Avenida Vitacura 2885, Las Condes Av. Santo Toribio 173 Vía Central 150, Centro
Santiago, Chile Empresarial Real, San Isidro, Lima, Peru
Telephone: +56 2 2394 2000 Telephone: +51 1 4443764
Panama City, Panamá Bogota, Colombia
Hotel W Panama Ágora Bogotá Centro de Convenciones
Calle 50 & Calle Aquilino de la Guardia Avenida la Esperanza (Calle 24) #38-47
Panama City, Panamá Bogota, Colombia
Telephone: +507 302-7555 Telephone: +57 1 381000/30
Cali, Colombia Medellin, Colômbia
Hotel InterContinental Cali Centro de Eventos El Tesoro
Carrera 2 # 1-60, Cali, Valle del Cauca Loma El Tesoro con Transversal Superior
Cali, Colombia Carrera 25A # 1A Sur – 45, Medellin, Colombia
Telephone: +57 1 800 0523111 Telephone: +574 321 1010
*Convention center is attached to the shopping
mail
Quito, Equador Guayaquil, Equador
Hotel Hilton Colon Quito Hotel Sheraton Guayaquil
Av. Amazonas 1914 y Patria Plaza del Sol Avenida, Joaquín José Orrantia
Quito, Equador González, 090513
Telephone: +593 2 382 8300 Guayaquil, Equador
Telephone: +593 4-370-7070
5
Booths/Tables
Fair setup varies from city to city. Some cities have booths with tables inside, while others have
tables without a booth.
In all cities, exhibitors are provided with:
- One table and four chairs.
- One electricity outlet.
- WiFi connection.
Cities with Tables: banners, it is advised to bring freestanding
- Santiago mounting equipment.
- Panama City Cities with Booths:
- Quito - Lima (6sq meters: 3 x 2 meters)
- Guayaquil - Bogota (6sq meters: 3 x 2 meters)
- Medellin (6sq meters: 3 x 2 meters)
On average, there is 1 meter (3 ft / 3.4 in) of - Cali (6sq meters: 3 x 2 meters)
space around the outside of each table.
Each in-line booth has 7 panels, 3 back panels
*All venues request that materials should not be and 2 on each side.
attached to walls. To display materials, such as Corner booths have 5 panels, 3 back panels
and 2 on one side.
6Visible area per panel:
Lima: 95 cm width x 240 cm height.
Bogota: 96.5 cm width x 231 cm height.
Medellin: 96.5 cm width x 231 cm height.
Cali: 100 cm width x 240 cm height.
Some cities have one table and four chairs, while others have one counter and two stools.
Customize your Booth:
Booths may be customized with printed panels as shown in the pictures below. Each panel is
USD 140. An in-line booth has 7 panels. A corner booth has 5 panels. If you are interested,
please contact your FPP representative, or write to talkto@fppedu.media.
Event Halls
Event halls will open three hours before the start of each fair for exhibitors to set up display materials.
If you have requested a translator or stand assistant, they will arrive half an hour before the start of
each student fair to meet and talk with their institution representatives.
Food and Drinks
Coffee, tea, water and light snacks are available to institution representatives and their assistants
during the events. Lunch is not provided. Exhibitor badges are required to enter the coffee break
area. Exhibitors are not permitted to distribute food or drinks to attending students.
Marketing Materials
Materials shipped using the instructions provided below will be delivered to your table prior to the
opening of the fair. All marketing and display materials are to be provided by the exhibiting institution.
No promotional material from education agents, including but not limited to, business cards, flyers,
brochures, swag or apparel shall be used, displayed or distributed at the booth/table or at the event.
Promotional material will be limited to material supplied by the brand eligible institution.
7Display of Materials
Event venues request that materials should not be attached to walls but rather displayed on your
table. Some venues allow hanging materials on the walls as long as they don’t damage the
surface. Tacks, tape, etc. are not provided. To display materials, such as banners, it is advised
to bring freestanding mounting equipment.
Seminar Rooms
Seminar rooms are located near the event hall and include an LCD projector, screen, laptop and
sound system. FPP staff will be at the exhibitor's booth 10 minutes before the presentation to
collect the presenter. Exhibitors should bring their presentations on a pen drive. If audio for
videos is required, please let your FPP representative know in advance, as some venues require
prior notice.
Punctuality
Opening of fairs have been delayed in the past sometimes due to some institutions that were not
ready on time. To prevent this situation, we strongly recommend exhibitors to set up as early as
possible, at least one hour before the events. Setting up early avoids delays at the start of the
event and/or setting up while students are entering the room, which may give an unprofessional
image to both the event and your institution.
Material Safety
It is important to keep a close watch on all your valuables during the student fairs especially
when there is high traffic. Do not leave electronic devices such as laptops, iPads and mobile
phones unattended at your booth. FPP EDU Media recommend using locks with laptops. FPP
EDU Media will not be responsible for any lost/stolen laptops or devices.
Power, Internet Connections and Audio Visual Equipment
Electrical outlets and internet are included and will be available upon your arrival at the fairs.
Additional equipment can be arranged for each exhibiting institution upon request and will carry
an additional cost. For any request please write to educanada@fppedu.media
Check the Travel Tips section and please bring your own international power adapter, as we will
not be able to provide one.
8Event Itinerary
**Some activities may change.
Sunday, September 1 - Santiago Fair
11am: Event hall opened for set up
1pm: Fair prep session: install, setup and learn how to use FPP fair technology -
https://vimeo.com/160160864
1.30pm: Translators/stand assistants arrive and are available to talk with representatives
2pm to 7pm: EduCanada Fair
Monday, September 2 - Networking Event + High School Visit + Santiago to Lima
8:00 to 12noon: Networking Event at DoubleTree Hotel
12:20am - Departure from InterContiental Hotel to Pedro de Valdivia High School
12:45pm to 2:30pm - School Visit – Presentations and Mini fair
2:30pm - Departure from Pedro de Valdivia High School to Airport or back to the Hotel
Afternoon travel to Lima
Tuesday, September 3 - Networking Event + Lima Fair
8am to 12noon: Networking Event in Lima
12noon: Event hall opened for set up
2.30pm: Translators/stand assistants arrive and are available to talk with representatives
3pm to 8pm: EduCanada Fair
Wednesday, September 4 - Lima to Panama + Evening Networking Reception
Morning Travel Day
1pm to 4:30pm: BBY Information Session - Embassy
7pm to 10:30pm: Networking Reception in Panama - W Panama Hotel
Thursday, September 5 - Market Briefing + Matchmaking Event + Panama City Fair
8am to 9:35am: Market Presentations
9:50am to 11am: Presentation by IFARHU, MEDUCA AND SENACYT
11am to 1:30pm: B2B with Canadian institutions
12noon: Event hall opened for set up
2.30pm: Translators/stand assistants arrive and are available to talk with representatives
3pm to 8pm: EduCanada Fair
Friday, September 6 - School Visit + Panama City to Bogota
8:15am: departure form W Hotel to Metropolitan School of Panama
8:45am to 9am: Arrival and Setup
9am to 11am: Mini fair
11:00am to 11:15am: Wrap up and departure
11:45am aprox: Arrival back to W hotel
Afternoon travel to Bogota
9Saturday, September 7 - Bogota Fair
11am: Event hall opened for set up
1.30pm: Translators/stand assistants arrive and are available to talk with representatives
2pm to 7pm: EduCanada Fair
Sunday, September 8 - Bogota Fair
12noon: Event hall opened for set up
1.30pm: Translators/stand assistants arrive and are available to talk with representatives
2pm to 7pm: EduCanada Fair
Monday, September 9 - Matchmaking Event + Bogota to Cali
10:30am to 12noon: Matchmaking Event at the hotel Hilton Bogota Corferias
Afternoon travel to Cali
Tuesday, September 10 - High School Visit + Cali Fair
7:20am: Departure from Hotel InterContinental Cali to Colegio Jefferson
8am to 8:30am: Arrival and set up
8:30am to 9:45am: Mini-fair
9:45am to 10am: Wrap up and departure back to the hotel
10:30am approx.: Arrival at InterContinental Cali
12noon: Event hall opened for set up
2.30pm: Translators/stand assistants arrive and are available to talk with representatives
3pm to 8pm: EduCanada Fair
Wednesday, September 11 - Cali to Medellin
Travel day
Thursday, September 12 - High School Visit + Medellin Fair
7:45am: Departure from Novotel Medellin El Tesoro (Ex Atton) to Colegio Canadiense
8:45am: Arrival and set up
9am to 10:45am: School Visit - Presentation and Mini-fair
10:45am to 11am: Wrap up and departure back to the hotel
11:45am approx.: Arrival at Novotel Medellin El Tesoro (Ex Atton)
12noon: Event hall opened for set up
2.30pm: Translators/stand assistants arrive and are available to talk with representatives
3pm to 8pm: EduCanada Fair
Friday, September 13 - Medellin to Quito
Travel Day
Saturday, September 14 - Quito Fair
11am: Event hall opened for set up
1.30pm: Translators/stand assistants arrive and are available to talk with representatives
2pm to 7pm: EduCanada Fair
10Monday, September 16 - Networking Event + Guayaquil Fair
Morning travel to Guayaquil
12noon to 2pm: Networking Event in Guayaquil
12noon: Event hall opened for set up
2.30pm: Translators/stand assistants arrive and are available to talk with representatives
3pm to 8pm: EduCanada Fair
11Accommodations, Flights and Transportation
Accommodations
Recommended hotels and booking links are listed below to help you plan your trip. Although
some of these rates are agreed between FPP and the hotels, it may be possible to find better
rates online via different websites or online travel agencies. We recommend comparing the hotel
prices on websites such as trivago.com, kayak.com and booking.com.
Santiago (Event Venue)
Hotel InterContinental Santiago
Agreed rate: USD 120
This is an agreed rate for a single occupancy with breakfast, wifi and taxes included.
To book your room, please contact sebastian.houlne@interconti.cl
Subject: FPPEDU
Subject to availability.
www.ihg.com/intercontinental/hotels/us/es/santiago/sclha/hoteldetail
Lima (Event Venue)
Hotel Swissotel
Agreed rate: USD 200
This is an agreed rate for a single occupancy with breakfast, wifi and taxes included.
To book your room, please contact reservations.lima@swissotel.com.
Subject: FPP EDU MEDIA
Subject to availability. Book before August 6.
www.swissotel.com/EN/Destinations/Peru/Swissotel+Lima/Hotel+Home/Hotel+Description
Panama City (Event Venue)
Hotel W Panama
Agreed rate: USD $ 160
This is an agreed rate for a single occupancy with breakfast, wifi and taxes included.
To book your room, please contact Crisbeth.Sanchez@marriott.com/
Aisha.Barnes@whotelsworldwide.com
Subject: FERIA FPP EDU MEDIA
Subject to availability.
https://www.marriott.com/hotels/travel/ptywh-w-panama/
Bogota
Hilton Bogota Corferias Convention Center
Agreed rate: USD $ 120
This is an agreed rate for a single occupancy with breakfast, wifi and taxes included.
To book your room, please click
https://www.hilton.com/en/hi/groups/personalized/B/BOGCCHH-GEDUB-
20190906/index.jhtml?WT.mc_id=POG
Subject to availability. Book before August 30.
https://www3.hilton.com/en/hotels/colombia/hilton-bogota-corferias-BOGCCHH/index.html
12Cali (Event Venue)
Hotel Estelar Intercontinental
Agreed rate: USD $ 110
This is an agreed rate for a single occupancy with breakfast, wifi and taxes included.
To book your room, please contact iccali.reservas@ihg.com
CODE: 2730862
Subject to availability and change in the exchange rate.
https://www.hotelesestelar.com/en/hotel/intercontinental-cali-
0?gclid=Cj0KCQjwl6LoBRDqARIsABllMSb5UnkIIroQvy81t4Uod_rrC__FTqQ7vwIGmSc3XFiqsz
B-sYhL3toaAmdsEALw_wcB
Medellin
Atton El Tesoro
Agreed rate: USD $ 100
This is an agreed rate for a single occupancy with breakfast, wifi and taxes included.
To book your room, please contact jbaezg@atton.com/ jcarlosg@atton.com
Subject: EDUEXPO-EduCanada
Subject to availability.
https://www.atton.com/en/hoteles/atton-el-
tesoro/?gclid=CjwKCAjwhLHaBRAGEiwAHCgG3mt0OaiD3BX7DT2JK5ddGd45hCSg8m9r66zT
DwAwsU-iEXBGCuKbIBoCJAoQAvD_BwE
Quito (Event Venue)
Hotel Hilton Colon Quito
Agreed rate: USD $ 160
This is an agreed rate for a single occupancy with breakfast, wifi and taxes included.
To book your room, please contact Valeria.Leon@hiltoncolon.com.
Subject: EDUEXPO-EduCanada
Subject to availability.
www3.hilton.com/en/hotels/ecuador/hilton-colon-quito-QUIHIHF/index.html
Guayaquil (Event Venue)
Hotel Sheraton Guayaquil
Agreed rate: USD $ 140
This is an agreed rate for a single occupancy with breakfast, wifi and taxes included.
To book your room, please contact fernanda.grijalva@sheratonguayaquil.com/
reservas@sheratonguayaquil.com
Subject: EDUEXPO-EduCanada
Subject to availability.
https://www.marriott.com/hotels/travel/gyesi-sheraton-guayaquil-hotel
13Recommended Flights
Recommended flights and booking links are listed below to help you plan your trip. We
recommend comparing flight prices on websites such as skyscanner.net or kayak.com.
Temporary closure of Guayaquil airport in Ecuador.
Please be informed that the José Joaquín de Olmedo International Airport (GYE), Ecuador
will be closed from Saturday to Monday (00:00 Saturday until 08:00 AM on Monday), for 4
continuous weekends from August 31 to Monday September 23, 2019, due to maintenance
work on the runway, therefore, the entire operation from / to Guayaquil will be suspended
on the aforementioned dates and times.
Santiago to Lima - September 2
LATAM Airlines - Flight Flight 2364
Departure: 6.15pm - SCL
Arrival: 9.10pm - LIM
www.latam.com
Lima to Panama- September 4
Copa Airlines - Flight Flight 760
Departure: 1.37pm - LIM
Arrival: 5.22pm - PTY
www.copaair.com
Panama to Bogota - September 6
Copa Airlines - Flight Flight 629
Departure: 6.31pm - PTY
Arrival: 8.07pm - BOG
www.copaair.com
Bogota to Cali - September 9
Avianca Airlines - Flight Flight 9211
Departure: 7.05pm - BOG
Arrival: 8.10pm - CLO
www.avianca.com
Cali to Medellin - September 11
Avianca Airlines - Flight Flight 8410
Departure: 10.23am - CLO
Arrival: 11.15am - MDE
www.avianca.com
Medellin to Quito - 1 stop in PTY - September 13
Copa Airlines - Flight Flight 649 & 159
Departure: 1.08pm - MDE
Arrival: 5.31pm - UIO
www.copaair.com
14Quito to Guayaquil - September 16
LATAM Airlines - Flight Flight 1411
Departure: 7.57am - UIO
Arrival: 8.49am - GYE
www.latam.com
Weight Restrictions
Please be aware that all international airlines have their own weight restrictions. For the
international flights to and from your destination, please check with your airline beforehand as
to what these weight restrictions may be.
Within Latin America, we usually fly LATAM, Copa and Avianca. Weight restrictions are as
follows:
LATAM - weight allowance - excess weight charges
COPA - weight allowance - excess weight charges
AVIANCA - weight allowance - excess weight charges
Airports
The following information will give you an approximate idea of the distance and time you need
to get from the airport to the event venue. General information for all airports and ground
transportation are listed below.
SCL - Santiago, Chile
Comodoro Arturo Merino Benítez International Airport
Distance from Event Venue / Hotel: 9 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 25 (approx. CLP 18.000)
Duration of Taxi from Airport to Event Venue / Hotel: 15 minutes
LIM - Lima, Peru
Jorge Chávez International Airport
Distance from Event Venue / Hotel: 19 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 35 (approx. PEN 115)
Duration of Taxi from Airport to Event Venue / Hotel: 40 minutes
PTY - Panama City, Panama
Tocumen International Airport
Distance from Event Venue / Hotel: 30 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 40
Duration of Taxi from Airport to Event Venue / Hotel: 40 minutes
15BOG - Bogota, Colombia
El Dorado International Airport
Distance from Event Venue / Hotel: 17 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 20 (approx. COP 60.000)
Duration of Taxi from Airport to Event Venue / Hotel: 34 minutes
Note: We recommend to take a taxi from the counter at the arrivals area. Uber does not
work very well to depart from the airport, meeting points are confusing and normally
drivers are blocked from collecting passengers.
CLO - Cali, Colombia
Alfonso Bonilla Aragon International Airport
Distance from Event Venue / Hotel: 20 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 20 (approx. COP 60.000)
Duration of Taxi from Airport to Event Venue / Hotel: 35 minutes
MDE - Medellin, Colombia
Jose María Cordoba International Airport
Distance from Event Venue / Hotel: 40 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 30 (approx. COP 90.000)
Duration of Taxi from Airport to Event Venue / Hotel: 60 minutes
UIO - Quito, Ecuador
Mariscal Sucre International Airport
Distance from Event Venue / Hotel: 40 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 40
Duration of Taxi from Airport to Event Venue / Hotel: 60 minutes
GYE - Guayaquil, Ecuador
José Joaquín de Olmedo International Airport
Distance from Event Venue / Hotel: 5 km
Duration of Taxi from Airport to Event Venue / Hotel: 10 minutes
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 10
16Visas
Visa for Latin America
Canadians DO NOT require a visa to enter Colombia, Panama, Chile, Ecuador & Peru.
All institution representatives are encouraged to consult their travel agents and/or official
sources at all times in regards to visas.
For those requiring a visa we recommend obtaining a business visa. If you need a letter to
support your application, please contact your FPP representative or write
to talkto@fppedu.media
17Travel Tips
Climate
You can check weather forecast and average temperature information at the World Weather
Information Service website:
Country City Link
Panama Panama City www.worldweather.org/en/city.html?cityId=1221
Ecuador Guayaquil www.worldweather.org/en/city.html?cityId=2048
Ecuador Quito www.worldweather.org/en/city.html?cityId=291
Colombia Bogota www.worldweather.org/en/city.html?cityId=157
Colombia Cali www.worldweather.org/en/city.html?cityId=158
Colombia Medellin www.worldweather.org/en/city.html?cityId=159
Chile Santiago www.worldweather.org/en/city.html?cityId=103
Peru Lima www.worldweather.org/en/city.html?cityId=108
Currency
Credit cards and ATM cards offer the best exchange rates, and are recommended as a safer,
more economical alternative to carrying large amounts of cash. However, upon initial arrival, it
may be useful to have some cash available to pay for transportation, food, etc. USD can be
exchanged at all airports.
Country Currency
CAD USD
Panama US Dollar (USD) CAD - USD 1 USD = 1 USD
Colombia Peso (COP) CAD - COP USD - COP
Ecuador US Dollar (USD) CAD - USD 1 USD = 1 USD
Peru Sol (PEN) CAD - PEN USD - PEN
Chile Peso (CLP) CAD - CLP USD - CLP
Voltage
Most hotels will provide adapters and transformers if needed. Laptop adapters commonly accept
any voltage and frequency. We recommend travelling with an international power adapter such
as this.
Country Voltage
Colombia 110
Panama 110
Chile 220
Ecuador 110
Peru 220
18Type A & B are the standard sockets in Panama, Colombia &
Ecuador.
Type A & C are the standard sockets in Peru.
Type C & L are the standard sockets in Chile.
Security
You are responsible for your personal safety abroad. The Government of Canada urges
Canadians to exercise a high degree of caution at all times. The Government of Canada takes
the safety and security of Canadians abroad very seriously and provides credible and timely
information in its Travel Advice. We highly recommend you check the “Country Travel Advise”
pages for updates:
Chile: travel.gc.ca/destinations/chile
Peru: travel.gc.ca/destinations/peru
Ecuador: travel.gc.ca/destinations/ecuador
Panama: travel.gc.ca/destinations/panama
Colombia: travel.gc.ca/destinations/colombia
Registration of Canadian Abroad: travel.gc.ca/travelling/registration
This service is offered in order to communicate with Canadians abroad and to provide them with
assistance in case of an emergency. Please register yourself before travelling abroad.
19Vaccination
As the yellow fever requirements are always changing, FPP recommends that everyone
traveling to Latin America take the yellow fever shot and carry with you
the Yellow Fever International Certificate.
FPP recommend stapling the Certificate of Vaccination to your passport.
Check vaccination information from the World Health Organization and the International Air
Transport Association (IATA).
Medical insurance
We recommend you arrange for medical insurance prior to your departure.
Medication
Different sorts of medication can be found in pharmacies but we recommend you bring adequate
supplies of your own medication.
20Shipping Materials
Shipping materials basics
Before shipping your material:
- Please read the shipping section carefully, and follow the recommendations.
- Fill-in the shipping labels before printing.
- You must put a label on each item you are shipping.
- IMPORTANT: Make sure you inform your international courier that all fees and custom taxes
are payable by the sender, and not the recipient, (called DDP - Delivery Duty Paid). If custom
taxes are to be charged to the recipient your boxes may be rejected.
After shipping your material:
- Provide the tracking number to the representative(s) that will be exhibiting at the Fair.
- Track your shipments and sign-up for your courier's automatic alerts.
- Check on the status of your shipment, and inform your FPP representative of any concerns.
Having no materials will affect your recruitment
Shipping materials can, at times, be problematic and lead to delays. Being at a student fair
without brochures or promotional materials will affect your outcome from the fair and the
branding of your institution.
These recommendations are based on the information provided by FedEX, UPS, DHL and
customs representatives.
WE ENCOURAGE YOU TO CAREFULLY READ THE RECOMMENDATIONS ON HOW
TO SHIP MATERIALS AND TO USE THE LABELS WE PROVIDE.
DISREGARDING THESE RECOMMENDATIONS MAY RESULT IN DELAYS, LOSS OF
PACKAGES AND ATTENDANCE WITHOUT MATERIALS.
The following is a comprehensive guide to help you know what you can do to ensure that your
materials arrive at the events without any problems. Shipping materials to events and any
associated costs are the sole responsibility of the exhibiting institution.
Download Shipping labels
Download shipping labels here:
https://www.fppedu.media/public/pdfs/2019-2/ShippingLabelsLatamEduCanada201902.pdf
These labels MUST be attached visibly to all shipped boxes.
Make sure you fill-in the details before printing.
21General Shipping Recommendations
1. Always carry one set of materials in your baggage.
2. IMPORTANT: Make sure you inform your international courier that all fees and custom
taxes are payable by the sender, and not the recipient, (called DDP - Delivery Duty
Paid). If any taxes are to be charged to the recipient your boxes may be rejected.
Shipping of materials to events and any associated costs are the sole responsibility of
the exhibiting institution.
3. Ship two to three weeks before the start of each event. Please do not send materials
more than three weeks prior to event commencement. If materials arrive more than two
weeks prior, the recipients reserve the right to reject them.
4. Make sure you fill-in the details before printing the labels. Please write the name of the
institution, contact person, phone number and country, to help identify the owner of
each package. These labels also help to distinguish our event packages from other
packages. Incorrectly labelled boxes are more likely to be misplaced and potentially
lost.
5. Do not insure your packages. Insured packages are subject to customs controls, which
result in delays.
6. Always include the original commercial invoice, detailing the exact content of the
package, and avoid using general terms in the content description.
7. Do not declare a value of zero. A certain value must be declared for every package
sent. A value of zero or a very low value will likely result in boxes being sent for more
customs checks and possible delays.
8. Track your shipment. All couriers provide a tracking number, so you can keep an eye on
your shipment by accessing the courier’s website. Most couriers offer the possibility to
sign-up for updates. Check the status of your shipment and inform us immediately of
any concerns. Spotting a customs problem in advance may help expedite the delivery if
action is taken. An unreported customs problem may result in undelivered materials and
extra fees.
9. Inform your representative(s). Provide the tracking number to the representative(s) that
will be at the Fair. A missing package is most easily found, when the tracking number is
quickly provided.
In the event of any problems, please contact your FPP representative or:
Anabel Krenz - Logistics & Operations Manager
Phone: +54 911 3437 4038 (WhatsApp)
Email: a.krenz@fppedu.media
22Shipping to Chile
1. Never exceed 50 kg (110 lb), any shipment exceeding this limit will be considered as an
importation of goods and it will be impossible for FPP Edu-Media to take them out of
customs. If you want to send more than this limit, do it separately, waiting at least 4 days
between one shipment and another.
2. Never exceed USD 500 on the declared value, any shipment exceeding this limit will be
considered as the same situation explained in item 1.
3. Complete and correct information of the recipient is needed, complete address, telephone
no. and contact person.
4. Always include the original invoice. Any material sent to Chile should be described
specifically, avoiding the use of general terms.
5. Never declare 0 value, a certain value must be declared for every package sent to Chile.
6. When declaring value for brochures, estimate between USD 5 to USD 10 per kg (2.2 lb) of
printed papers.
7. For other materials, declare the real value of the goods.
8. There are no formal restrictions for size, although standard box sizes and weight should be
respected.
Shipping to Peru
1. Never exceed 50 kg (110 lb), any shipment exceeding this limit will be considered as an
importation of goods and it will be impossible for FPP EDU Media to take them out of
customs. If you want to send more than this limit, do it separately, waiting at least 4 days
between one shipment and another.
2. Never exceed USD 1000 on the declared value, any shipment exceeding this limit will be
considered as the same situation explained in item 1.
3. Complete and correct information of the recipient is needed, complete address, telephone
no., contact person and the RUC number, this number is a legal identification of companies
in Peru and it's used for taxes purposes.
4. Always include the original invoice. Any material sent to Peru should be described
specifically, avoiding the use of general terms.
5. Never declare 0 value, a certain value must be declared for every package sent to Peru.
6. When declaring value for brochures, Peruvian Customs estimates an average of USD 8 per
kg (2.2 lb) of printed papers.
7. For other materials, declare the real value of the goods.
8. Do not send brochures or flyers that contain the map of Peru, any brochure with the
Peruvian Map is subject to further bureaucracy, and will be impossible to get it out of
customs.
9. Avoid sending CDs or DVDs to Peru by post, especially containing software, as they are
inspected and are subject to additional taxes and documentation which may cause delay.
10. There are no formal restrictions for weight or size, although standard box sizes and weight
should be respected.
23Shipping to Ecuador
Unfortunately, since 2013 there are heavy restrictions on printed matter being shipped to Ecuador.
We recommend not to ship materials, but either travel with them as luggage, or print locally.
The art 55 of the "Reglamento General de la Ley Orgánica de Comunicación" forbids
the importation of promotional material such as catalogs, magazines, agendas, etc.
FPP EDU Media can help with printing locally, let us know and we'll be glad to help you to
overcome these customs restrictions.
If you decide to ship, we recommend sending very small packages (preferably envelopes).
Shipping to Panama
1. Never exceed 50 kg (110 lb), any shipment exceeding this limit will be considered as an
importation of goods and it will be impossible for FPP EDU Media to take them out of
customs. If you want to send more than this limit, do it separately, waiting at least 4 days
between one shipment and another.
2. The shipment must not exceed these measurements - length 118cms (46in), width 88cms
(35in), height 120cms (47in).
3. Never exceed USD 1000 on the declared value, any shipment exceeding this limit will be
considered as the same situation explained in item 1.
4. Complete and correct information of the recipient is needed, complete address, telephone
No. and contact person.
5. Always include the original invoice. Any material sent to Mexico should be described
specifically, avoiding the use of general terms.
6. Never declare 0 value, a certain value must be declared for every package sent to Panama.
7. When declaring value for brochures, estimate between USD 2 to USD 5 per kg (2.2 lb) of
printed papers.
Shipping to Colombia
1. Never exceed 20 kg (44 lb), any shipment exceeding this limit will be considered as an
importation of goods and it will be impossible for FPP EDU Media to take them out of
customs. If you want to send more than this limit, do it separately, waiting at least 4 days
between one shipment and another. Another alternative is using different couriers, but if by
any means the packages coming from the same sender are grouped together in the
Colombian customs, they will be considered as one and the weight will be combined.
2. Never exceed USD 1000 on the declared value, any shipment exceeding this limit will be
considered as the same situation explained in item 1.
3. Do not ship more than 5 boxes/packages under the same tracking number, any shipment
exceeding this limit will be considered as the same situation explained in item 1.
4. Complete and correct information of the recipient is needed, complete address, telephone
No and contact person.
5. Never declare 0 value, a certain value must be declared for every package sent to
Colombia.
6. When declaring value for brochures, estimate between USD 3 to USD 8 per kg (2.2 lb) of
printed papers.
7. For other materials, declare the real value of the goods.
8. Avoid sending T-Shirts or any type of fabric. It's best to take the table cloth with your
baggage.
24Print locally
Please find below the contact details of local printers, that FPP have used in the past, if you
wish to print locally. When prepared, please ask the local printer to deliver your material using
the labels in the Shipping Materials section.
Chile Ecuador
Company: Larrea Marca Digital Company: Elen Graphics
Address: Avda Quilín Sur 1677,Comuna de Address: Versalles N19-17 y Portoviejo, Quito
Macul, Santiago de Chile Contact : María Elena León A.
Contact : Liliana Arias Tel: +593 2 3215048
Tel: +56 2 2327 2917 E-mail: malena_7507@hotmail.com
E-mail: liliana@larreamarcadigital.cl
Panama Colombia
Company: Impresora Ogemi Company: Benjamín Caicedo
Address: Vía Fernández de Córdoba, Edif. Address: Carrera 80 B Bis No. 22 C 80
Marie Anne, Local No5, Panamá (Barrio Modelia), Bogotá
Contact : Carlos Quero Contact : Benjamín Caicedo
Tel: +507 202 1010 Tel: +57 300 2158 605
E-mail: cquero@impresoraogemi.com.pa E-mail: benjamin.caicedo@hotmail.com
Peru
Company: Viasadeva
Address: Jr. Ica 242 Of. 715, Lima
Contact : María Velit
Tel: +51 1 4265685
E-mail: viasadeva@hotmail.com
25Fair Rules
These rules aim to facilitate a better fair for all exhibitors and must be respected at all times.
They are included in the Terms & Conditions agreed to at the time of registration.
Exhibitors breaking these rules will be notified by a staff member. If the exhibitor is deemed
to be continually and intentionally breaking these rules, the offending exhibitor will be
asked to leave the premises without refund.
Space
Each exhibitor shall occupy the space allocated to him exclusively. The exhibitor should not
invade the space of other exhibitors. The exhibitor may not assign, sublet, transfer the space or
grant licenses in respect of any part of the space allotted to him/her nor, may s/he advertise
firms who are not a party to the contract.
Maximum number of people
The maximum number of representatives for a single booth/table is five people. The organizers
may accept more than four names for the purposes of badge-creation, but no more than five
people should be at a single booth/table at the same time. If the customer would like to bring
more than four representatives, a larger space should be contracted.
Flyer or material distribution
Exhibitors shall not distribute materials or flyers outside of their allocated space. Distributing
flyers, placing banners or any signage outside of the allocated booth/table is not permitted.
Scanning students
Scanning students can only be done at each exhibitor’s booth/table, or at seminar rooms during
the institution's seminar. Scanning students in any other place is not permitted.
Smoking, food and drinks
Smoking is not permitted at any of our Fairs. The distribution of food or drinks to attending
students is not permitted.
Damages to premises or materials
Exhibitors are responsible for any damage caused to the premises, furniture and any other
materials provided to them.
Timing
All exhibitors should be ready at their booth at the fair start time. They should not leave until the
fair has concluded. Empty booths provide an unprofessional image of both the event and your
institution.
26Agent Guidelines
2019 Edu-Canada Latin America TourGuidelines for participation by education agents
representing a Canadian institution
This document defines the rules for education agents participating in the events part of the 2019
EduCanada Tour in Latin America. These parameters are intended to ensure the integrity of the
EduCanada brand and the participating institutions.
1) No agent can register for a fair. If a Canadian institution (or school board) delegates an agent
to participate, they must advise so in the online registration. This applies if a Canadian institution
invites an agent to assist them at the fair.
2) Education agents assisting Canadian institutions at the fair shall not advertise their own
services on any of the booth/ table decorations. Only the name of the Canadian institution shall
be displayed on the signage.
3) No promotional material from agents, including but not limited to, business cards, flyers, and
brochures, shall be displayed or distributed at the booth/table. Promotional material will be
limited to material supplied by the Canadian institution.
4) Promotional material from non-participating schools or non-Canadian educational
jurisdictions is strictly forbidden.
5) Canadian institutions that are represented by their local agent or that invite their local agent
to assist them at the fairs are required to ensure that agents fully adhere to these guidelines.
6) The Embassy or High Commission of Canada in the country reserves the right to remove a
local agent from a fair if they do not comply with the rules laid out in this document.
27Promote the Fair
You may like to enhance your participation at the events by making your contacts aware that
you will be available to talk with them at the EduCanada fairs in Latin America.
As you may be aware, FPP EDU Media is our corporate name but not the name that students
know us by. For this event, when speaking with students, we ask that you refer to the events
as EduCanada Fairs.
The website that you can forward to your contacts is:
www.educanadafair.com/seeyouinlatinamerica.
To make it easier for you, we have provided suggested texts and images you may want to use
to promote your participation at the fairs.
Social Media Posts
Join us at the #EduCanada Fairs in Latin America 2019 in just a few days.
Santiago - Lima - Panama - Bogota - Cali - Medellin - Quito - Guayaquil.
Chat with our representatives and learn more about opportunities to Study in Canada at (Your
University)!
Register Online: www.educanadafair.com/seeyouinlatinamerica
See you soon!
Images for Facebook/Twitter/Instagram download at:
HTML Email
Emails are usually efficient and effective. A message to your database could greatly increase the
number of students registering for the event that are specifically interested in speaking with you.
Join us at the #EduCanada Fairs in Latin America 2019 in just a few days.
Santiago - Lima - Panama - Bogota - Cali - Medellin - Quito - Guayaquil.
Chat with our representatives and learn more about opportunities to Study in Canada at (Your
University)!
Register Online: www.educanadafair.com/seeyouinlatinamerica
See you soon!
Should you have any questions please contact us at promotethefair@fppedu.media
28You can also read
