EXHIBITOR MANUAL FOR EDUCANADA LATIN AMERICA TOUR 2018 - EXHIBITORMANUAL-WORKING DOCUMENT
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Exhibitor Manual for EduCanada
Latin America Tour 2018
We are delighted that you have chosen to exhibit at the EduCanada Fairs in Latin America.
In this manual you will find all the information you need about booking your accommodation, your
flights, shipping your materials, creating your online profile in advance and enhancing your presence
while you are at the fairs.
Please do take the time to read through all the information to ensure that you have everything you
need prior to your arrival. Should you have any queries, please do not hesitate to get in touch with us
and we will be happy to assist you.
We look forward to meeting you!
1
Table of Contents
Essential Information ................................................................................................................................................................. 3
Event Registration ..................................................................................................................................................................................... 3
Exhibitor Checklist ..................................................................................................................................................................................... 3
Important Contacts ................................................................................................................................................................................... 3
General Logistics ........................................................................................................................................................................ 5
Event Hotels / Locations............................................................................................................................................................................ 5
Booths ....................................................................................................................................................................................................... 6
Event Halls ................................................................................................................................................................................................. 7
Food and Drinks ........................................................................................................................................................................................ 7
Marketing Materials .................................................................................................................................................................................. 7
Display of Materials ................................................................................................................................................................................... 7
Seminar Room ........................................................................................................................................................................................... 7
Punctuality ................................................................................................................................................................................................ 8
Material Safety .......................................................................................................................................................................................... 8
Power, Internet Connections and Audio Visual Equipment ...................................................................................................................... 8
Event Itinerary ........................................................................................................................................................................... 9
Accommodations, Flights and Transportation ........................................................................................................................ 12
Accommodations .................................................................................................................................................................................... 12
Recommended Flights ............................................................................................................................................................................. 12
Weight Restrictions ................................................................................................................................................................................. 12
Airports ................................................................................................................................................................................................... 12
Visas ......................................................................................................................................................................................... 17
Travel Tips ................................................................................................................................................................................ 18
Climate .................................................................................................................................................................................................... 18
Currency .................................................................................................................................................................................................. 18
Voltage .................................................................................................................................................................................................... 19
Security.................................................................................................................................................................................................... 19
Vaccination .............................................................................................................................................................................................. 20
Medical insurance ................................................................................................................................................................................... 20
Medication .............................................................................................................................................................................................. 20
Shipping Materials ................................................................................................................................................................... 21
Shipping materials basics ........................................................................................................................................................................ 21
Download Shipping Labels ...................................................................................................................................................................... 21
General Shipping Recommendations ...................................................................................................................................................... 22
Shipping to Colombia .............................................................................................................................................................................. 22
Shipping to Panama ................................................................................................................................................................................ 22
Shipping to Chile ..................................................................................................................................................................................... 22
Shipping to Ecuador ................................................................................................................................................................................ 22
Shipping to Peru ...................................................................................................................................................................................... 22
Shipping to Argentina .............................................................................................................................................................................. 22
Shipping to Bolivia ................................................................................................................................................................................... 22
Print locally .............................................................................................................................................................................. 26
Fair Rules .................................................................................................................................................................................. 27
Agent Guidelines ..................................................................................................................................................................................... 28
2
Essential Information
This section contains a brief summary of this event’s main details.
Event Registration
Any changes to your fair registration - participation, translator/stand, assistants, etc. - can be made
through you by contacting you FPP EDU Media representative.
Exhibitor Checklist
ü Complete your profile on EduFindMe.com
(this profile will be then displayed on the student website at www.educanadafair.com)
ü Inform us of the name of the representative of your institution to prepare accreditation badges
accordingly
ü Book your accommodation and flights
ü Prepare your visa requests for Latin America
ü Ship your materials, track them and send us the tracking numbers
ü Contact us regarding additional requirements
Important Contacts
If you have any questions on the opportunities and potential of the markets for your institution, please
do not hesitate to contact the Trade Commissioners responsible for education:
Chile: Priscilla Lopez Priscilla.Lopez@international.gc.ca
Argentina: Djordje Vidovic Djordje.Vidovic@international.gc.ca
Colombia: Magali Boffet Magali.Boffet@international.gc.ca
Panama: Michael Redenbach michael.redenbach@international.gc.ca
Bolivia and Peru: Diego Urbina diego.urbina@international.gc.ca
Ecuador: Veronica Fierro veronica.fierro@international.gc.ca
The following FPP staff will be joining you on the upcoming tour. If you need any assistance during
the events they will be more than happy to help.
Santiago & Buenos Aires
Sebastian Fernandes - VP Global Operations
+54 911 6042 3377 (WhatsApp) - s.fernandes@fppedu.media
Anabel Alejandra Krenz - Operations Manager for Latin America
+54 911 3437 4038 (WhatsApp) - a.krenz@fppedu.media
Valeria Vargas - Logistics & Operations Assistant
+52 55 2106 0133 (WhatsApp) - v.vargas@fppedu.media
3
Santa Cruz, Panama City, Quito, Guayaquil & Lima
Caroline Lévesque - Regional Director - Canada & USA
+1 514 941 5601 (WhatsApp) - c.levesque@fppedu.media
Carlos Ronchetti - Social Media Manager - World
+55 82 98190 3006 (WhatsApp) - c.ronchetti@fppedu.media
Valeria Vargas - Logistics & Operations Assistant
+52 55 2106 0133 (WhatsApp) - v.vargas@fppedu.media
Bogota
Sebastian Fernandes - VP Global Operations
+54 911 6042 3377 (WhatsApp) - s.fernandes@fppedu.media
Anabel Alejandra Krenz - Operations Manager for Latin America
+54 911 3437 4038 (WhatsApp) - a.krenz@fppedu.media
Valeria Vargas - Logistics & Operations Assistant
+52 55 2106 0133 (WhatsApp) - v.vargas@fppedu.media
Caroline Lévesque - Regional Director - Canada & USA
+1 514 941 5601 (WhatsApp) - c.levesque@fppedu.media
Carlos Ronchetti - Social Media Manager - World
+55 82 98190 3006 (WhatsApp) - c.ronchetti@fppedu.media
Jack Townsend - Business Development Manager
+44 781 789 3643 (WhatsApp) - j.townsend@fppedu.media
Karen Nascimento - Regional Manager
+1 954 235-0560 (WhatsApp) - k.nascimento@fppedu.media
Andrea Miranda - Latin America Local Manager
+507 6781-7467 (WhatsApp) - a.miranda@edufindme.com
Cali & Medellin
Sebastian Fernandes - VP Global Operations
+54 911 6042 3377 (WhatsApp) - s.fernandes@fppedu.media
Anabel Alejandra Krenz - Operations Manager for Latin America
+54 911 3437 4038 (WhatsApp) - a.krenz@fppedu.media
Andrea Miranda - Latin America Local Manager
+507 6781-7467 (WhatsApp) - a.miranda@edufindme.com
4
General Logistics
Event Hotels / Locations
These are the event venues. For accommodations, please see further below.
Santiago, Chile Buenos Aires, Argentina
Hotel InterContinental Santiago Centro Cultural Borges
Avenida Vitacura 2885, Las Condes Viamonte, 525
Santiago, Chile Buenos Aires, Argentina
Telephone: +56 2 2394 2000 Telephone: +54 11 5555 5359
Santa Cruz, Bolívia Lima, Peru
Los Tajibos Hotel & Convention Center Hotel Swissotel
Avenida San Martín No. 455 Av. Santo Toribio 173 Vía Central 150, Centro
Santa Cruz, Bolivia Empresarial Real, San Isidro, Lima, Peru
Telephone: +591 3 3421000 Telephone: +51 1 4443764
Guayaquil, Ecuador Quito, Ecuador
Hotel Hilton Colon Guayaquil Hotel Hilton Colon Quito
Av Francisco de Orellana Mz, 111 Av. Amazonas 1914 y Patria
Guayaquil, Equador Quito, Equador
Telephone: +593 4 268 9000 Telephone: +593 2 382 8300
Panama City, Panamá Bogota, Colombia
Hotel RIU Plaza Panamá Ágora Bogotá Centro de Convenciones
Calle 50 Avenida la Esperanza (Calle 24) #38-47
Panama City, Panamá Bogota, Colombia
Telephone: +507 378 9000 Telephone: +57 1 381000/30
Medellin, Colômbia Cali, Colombia
Centro de Eventos El Tesoro Hotel InterContinental Cali
Loma El Tesoro con Transversal Superior Carrera 2 # 1-60, Cali, Valle del Cauca
Carrera 25A # 1A Sur – 45, Medellin, Colombia Cali, Colombia
Telephone: +574 321 1010 Telephone: +57 1 800 0523111
*Convention center is attached to the shopping
mail
5Booths/Tables
Fair setup varies from city to city. Some cities have booths with tables inside, while others have
tables without a booth.
In all cities, exhibitors are provided with:
- One table and four chairs.
- One electricity outlet.
- WiFi connection.
Cities with Tables: Cities with Booths:
- Santa Cruz - Lima (6sq meters: 3 x 2 meters)
- Panama City - Bogota (6sq meters: 3 x 2 meters)
- Guayaquil - Medellin (6sq meters: 3 x 2 meters)
- Quito - Cali (6sq meters: 3 x 2 meters)
- Santiago
- Buenos Aires Each in-line booth has 7 panels, 3 back
panels and 2 on each side.
On average, there is 1 meter (3 ft / 3.4 in) of Corner booths have 5 panels, 3 back panels
space around the outside of each table. and 2 on one side.
6Visible area per panel:
Lima: 95 cm width x 240 cm height.
Bogota: 96.5 cm width x 231 cm height.
Medellin: 96.5 cm width x 231 cm height.
Cali: 100 cm width x 240 cm height.
Customize your Booth:
Booths may be customized with printed panels as shown in the pictures below. Each panel is USD
140. An in-line booth has 7 panels. A corner booth has 5 panels. If you are interested, please
contact your FPP representative, or write to talkto@fppedu.media.
Event Halls
Event halls will open three hours before the start of each fair for exhibitors to set up display materials.
If you have requested a translator or stand assistant, they will arrive half an hour before the start of
each student fair to meet and talk with their institution representatives.
Food and Drinks
Coffee, tea, water and light snacks are available to institution representatives and their assistants
during the events. Lunch is not provided. Exhibitor badges are required to enter the coffee break
area.Exhibitors are not permitted to distribute food or drinks to attending students.
Marketing Materials
Materials shipped using the instructions provided below will be delivered to your table prior to the
opening of the fair. All marketing and display materials are to be provided by the exhibiting institution.
No promotional material from education agents, including but not limited to, business cards, flyers,
brochures, swag or apparel shall be used, displayed or distributed at the booth/table or at the event.
Promotional material will be limited to material supplied by the brand eligible institution.
Display of Materials
Event venues request that materials should not be attached to walls but rather displayed on your
table. Some venues allow hanging materials on the walls as long as they don’t damage the surface.
Tacks, tape, etc. are not provided. To display materials, such as banners, it is advised to bring
freestanding mounting equipment.
7Seminar Rooms
Seminar rooms are located near the main EXPO room and include an LCD projector, screen, laptop
and sound system. FPP staff will be at the exhibitor's booth 10 minutes before the presentation to
collect the presenter. Exhibitors should bring their presentations on a pen drive. If audio for videos is
required, please let your FPP representative know in advance, as some venues require prior notice.
Punctuality
Opening of fairs have been delayed in the past sometimes due to some institutions that were not
ready on time. To prevent this situation, we strongly recommend exhibitors to set up as early as
possible, at least one hour before the events. Setting up early avoids delays at the start of the event
and/or setting up while students are entering the room, which may give an unprofessional image to
both the event and your institution.
Material Safety
It is important to keep a close watch on all your valuables during the student fairs especially when
there is high traffic. Do not leave electronic devices such as laptops, iPads and mobile phones
unattended at your booth. FPP EDU Media recommend using locks with laptops. FPP EDU Media
will not be responsible for any lost/stolen laptops or devices.
Power, Internet Connections and Audio Visual Equipment
Electrical outlets and internet are included and will be available upon your arrival at the fairs.
Additional equipment can be arranged for each exhibiting institution upon request and will carry an
additional cost. For any request please write to educanada@fppedu.media
Check the Travel Tips section and please bring your own international power adapter, as we will not
be able to provide one.
8Event Itinerary
**Some activities may change
Sunday, September 2 - Santiago Fair
11am: Event hall opened for set up
1pm: Fair prep session: install, setup and learn how to use FPP fair technology
1:30pm: Translator/stand assistants arrive and are available to talk with representatives
2pm to 7pm: Student Recruitment Fair
Monday, September 3 - Santiago Networking Event - Santiago to Buenos Aires
9am to 12:30pm: Networking Event (Venue TBC)
Afternoon School visit
Travel day
Tuesday, September 4 - Buenos Aires Networking Event -Buenos Aires Fair
9am to 12pm: Networking Event
12noon: Event hall opened for set up
2.30pm: Translators/stand assistants arrive and are available to talk with
representatives 3pm to 8pm: Student Recruitment Fair
Wednesday, September 5 - Buenos Aires School Visit - Buenos Aires to Santa Cruz
Morning School Visit
Travel day
Thursday, September 6 - Santa Cruz School Visit - Santa Cruz Fair
Morning School & University Visit
12noon: Event hall opened for set up
2.30pm: Translators/stand assistants arrive and are available to talk with
representatives 3pm to 8pm: Student Recruitment Fair
Friday, September 7 - Santa Cruz Networking Event -Santa Cruz to Lima
Travel day
3pm to 5pm: Business Matchmaking (Venue: Canadian Embassy in Peru)
Saturday, September 8 - Lima Fair
11am: Event hall opened for set up
1.30pm: Translators/stand assistants arrive and are available to talk with
representatives 2pm to 7pm: Student Recruitment Fair
Sunday, September 9 - Lima to Guayaquil
Travel day
Monday, September 10 - Guayaquil Fair - Guayaquil to Quito
12noon: Event hall opened for set up
2.30pm: Translators/stand assistants arrive and are available to talk with
representatives 3pm to 8pm: Student Recruitment Fair
Travel to Quito
9Tuesday, September 11 - Guayaquil to Quito - Quito Fair
12noon: Event hall opened for set up
12:30pm to 2pm: Networking Event
2.30pm: Translators/stand assistants arrive and are available to talk with representatives
3pm to 8pm: Student Recruitment Fair
Wednesday, September 12 - Quito to Panama - Panama Networking Event
Travel day
7pm to 9 pm - Reception at Ambassador's Residence (Panama City)
Thursday, September 13 - Panama Networking Event -Panama Fair
9am: Event hall opened for set up
9am to 10am: Presentations by the Embassy of Canada for Canadian schools
10am to 12:30pm: Business Matchmaking
2.30pm: Translators/stand assistants arrive and are available to talk with representatives
3pm to 8pm: Student Recruitment Fair
Friday, September 14 - Panama School Visit - Panama to Bogota
8am to 2pm: High School Visits
Travel day
Saturday, September 15 - Bogota Fair
11am: Event hall opened for set up
1pm: Fair prep session: install, setup and learn how to use FPP fair technology
1:30pm: Translator/stand assistants arrive and are available to talk with representatives
2pm to 7pm: Student Recruitment Fair
Sunday, September 16 - Bogota Fair
12noon: Event hall opened for set up
1.30pm: Translators/stand assistants arrive and are available to talk with
representatives 2pm to 7pm: Student Recruitment Fair
Monday, September 17 - Bogota Networking Event - School Visit - Bogota to Medellin
8am to 11:30am: School Visit
11:30am to 1:30pm: Networking Lunch (Venue: Canadian Embassy in Colombia) Travel
day
Tuesday, September 18 - Medellin Networking Event - Medellin Fair
10am to 12noon: Networking Event
12noon: Event hall opened for set up
2.30pm: Translators/stand assistants arrive and are available to talk with
representatives 3pm to 8pm: Student Recruitment Fair
Wednesday, September 19 - Medellin to Cali
Morning School Visit
Travel day
10Thursday, September 20 - Cali Fair
12noon: Event hall opened for set up
2.30pm: Translators/stand assistants arrive and are available to talk with representatives
3pm to 8pm: Student Recruitment Fair
11Accommodations, Flights and Transportation
Accommodations
Recommended hotels and booking links are listed below to help you plan your trip. Although some of
these rates are agreed between FPP and the hotels, it may be possible to find better rates online via
different websites or online travel agencies. We recommend comparing the hotel prices on websites
such as trivago.com, kayak.com and booking.com.
Santiago (Event Venue)
Hotel InterContinental Santiago
Agreed rate: USD 180
This is an agreed rate with breakfast, wifi and taxes included.
To book your room, please contact sebastian.houlne@interconti.cl
Subject: EDUEXPO-EduCanada
Subject to availability.
www.ihg.com/intercontinental/hotels/us/es/santiago/sclha/hoteldetail
Buenos Aires
Sheraton Libertador Hotel
Agreed rate: USD 190
This is an agreed rate with breakfast, wifi and taxes included.
To book your room, please contact reserva.1195@sheraton.com
Subject: EDUEXPO-EduCanada
Subject to availability.
www.sheratonlibertador.com/
Santa Cruz (Event Venue)
Los Tajibos Hotel & Convention Center
Agreed rate: USD 125
This is an agreed rate with breakfast, wifi and taxes included.
To book your room, please contact reservas3@lostajiboshotel.com
Subject: EDUEXPO-EduCanada
Subject to availability.
www.lostajiboshotel.com/
Lima (Event Venue)
Hotel Swissotel
Agreed rate: USD 240
This is an agreed rate with breakfast, wifi and taxes included.
To book your room, please contact reservations.lima@swissotel.com.
Subject: EDUEXPO-EduCanada
Subject to availability.
www.swissotel.com/EN/Destinations/Peru/Swissotel+Lima/Hotel+Home/Hotel+Description
12Guayaquil (Event Venue)
Hotel Hilton Colon Guayaquil
Agreed rate: USD $ 160
This is an agreed rate with breakfast, wifi and taxes included.
To book your room, please contact reservas@hiltonguayaquil.com and
copy dcastillo@hiltonguayaquil.com.
Subject: EDUEXPO-EduCanada
Subject to availability.
www3.hilton.com/en/index.html
Quito (Event Venue)
Hotel Hilton Colon Quito
Agreed rate: USD $ 150
This is an agreed rate with breakfast, wifi and taxes included.
To book your room, please contact Valeria.Leon@hiltoncolon.com.
Subject: EDUEXPO-EduCanada
Subject to availability.
www3.hilton.com/en/hotels/ecuador/hilton-colon-quito-QUIHIHF/index.html
Panama City (Event Venue)
Hotel RIU Plaza Panamá
Agreed rate: USD $ 100
This is an agreed rate with breakfast, wifi and taxes included.
To book your room, please contact reservas@hotelwyndhambogota.com.
Subject: EDUEXPO-EduCanada.
Subject to availability.
www.riu.com/en/hotel/panama/panama-city/hotel-riu-plaza-panama/
Bogota
Wyndham Bogota Art
Agreed rate: USD $ 150
This is an agreed rate with breakfast, wifi and taxes included.
To book your room, please contact Valeria.Leon@hiltoncolon.com.
Subject: EDUEXPO-EduCanada
Subject to availability.
www.hotelwyndhambogota.com/eduexpo-2018/
Medellin
Hotel Atton El Tesoro
Agreed rate: USD $ 100
This is an agreed rate with breakfast, wifi and taxes included.
To book your room, please contact mmorae@atton.com.
Subject: EDUEXPO-EduCanada
Subject to availability.
https://www.atton.com/en/hoteles/atton-el-tesoro/
13Cali (Event Venue)
Hotel InterContinental Cali
Agreed rate: USD $ 120
This is an agreed rate with breakfast, wifi and taxes included.
To book your room, please contact dianam.vasquez@hotelesestelar.com.
Subject:EDUEXPO-EduCanada
Subject to availability.
www.ihg.com/intercontinental/hotels/gb/en/cali/cloha/hoteldetail
Recommended Flights
Recommended flights and booking links are listed below to help you plan your trip. We recommend
comparing flight prices on websites such as skyscanner.net or kayak.com.
Santiago to Buenos Aires - September 3
LATAM Airlines - Flight 463
Departure: 8.30pm - SCL
Arrival: 10.35pm - EZE
www.latam.com
Buenos Aires to Santa Cruz - September 5
BOA Airlines - Flight 709
Departure: 3.25pm - EZE
Arrival: 5.30pm - VVI
www.boa.bo
Santa Cruz to Lima - September 7
Avianca Airlines - Flight 7389
Departure: 7.04am - VVI
Arrival: 9.00am - LIM
www.avianca.com
Lima to Guayaquil - September 9
Avianca Airlines - Flight 7391
Departure: 10.04am - LIM
Arrival: 1.05pm - GYE
www.avianca.com
Guayaquil to Quito - September 10
LATAM Airlines - Flight 1390
Departure: 9.45pm - GYE
Arrival: 10.37pm - UIO
www.latam.com
Quito to Panama - September 12
Copa Airlines - Flight 828
Departure: 3.13pm - UIO
Arrival: 5.09pm - PTY
www.copaair.com
14Panama to Bogota - September 14
Avianca Airlines - Flight 8375
Departure: 5.45pm - PTY
Arrival: 7.20pm - BOG
www.avianca.com
Bogota to Medellin - September 17
Avianca Airlines - Flight 9726
Departure: 4.37pm - BOG
Arrival: 5.36pm - MDE
www.avianca.com
Medellin to Cali - September 19
Avianca Airlines - Flight 9369
Departure: 7.49pm - MDE
Arrival: 8.51pm - CLO
www.avianca.com
Weight Restrictions
Please be aware that all international airlines have their own weight restrictions. For the
international flights to and from your destination, please check with your airline beforehand as to
what these weight restrictions may be.
Within Latin America, we usually fly LATAM, Copa, Avianca and BOA Airlines. Weight restrictions
are as follows:
LATAM - weight allowance - excess weight charges
COPA - weight allowance - excess weight charges
AVIANCA - weight allowance - excess weight charges
BOA Airlines - weight allowance - excess weight charges
Airports
The following information will give you an approximate idea of the distance and time you need to
get from the airport to the event venue. General information for all airports and ground
transportation are listed below.
SCL - Santiago, Chile
Comodoro Arturo Merino Benítez International Airport
Distance from Event Venue / Hotel: 9 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 25 (approx. CLP 18.000)
Duration of Taxi from Airport to Event Venue / Hotel: 15 minutes
EZE - Buenos Aires, Argentina
Ezeiza International Airpor
Distance from Event Venue / Hotel: 34 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 55
Duration of Taxi from Airport to Event Venue / Hotel: 80 minutes
15VVI – Santa Cruz de la Sierra, Bolivia
Viru Viru International Airport
Distance from Event Venue / Hotel: 18 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 15
Duration of Taxi from Airport to Event Venue / Hotel: 35 minutes
LIM - Lima, Peru
Jorge Chávez International Airport
Distance from Event Venue / Hotel: 19 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 35 (approx. PEN 115)
Duration of Taxi from Airport to Event Venue / Hotel: 40 minutes
GYE - Guayaquil, Ecuador
José Joaquín de Olmedo International Airport
Distance from Event Venue / Hotel: 5 km
Duration of Taxi from Airport to Event Venue / Hotel: 10 minutes
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 10
UIO - Quito, Ecuador
Mariscal Sucre International Airport
Distance from Event Venue / Hotel: 40 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 40
Duration of Taxi from Airport to Event Venue / Hotel: 60 minutes
PTY - Panama City, Panama
Tocumen International Airport
Distance from Event Venue / Hotel: 30 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 40
Duration of Taxi from Airport to Event Venue / Hotel: 40 minutes
BOG - Bogota, Colombia
El Dorado International Airport
Distance from Event Venue / Hotel: 17 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 20 (approx. COP 60.000)
Duration of Taxi from Airport to Event Venue / Hotel: 34 minutes
Note: We recommend to take a taxi from the counter at the arrivals area. Uber does not work very well
to depart from the airport, meeting points are confusing and normally drivers are blocked from
collecting passengers.
MDE - Medellin, Colombia
Jose María Cordoba International Airport
Distance from Event Venue / Hotel: 40 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 30 (approx. COP 90.000)
Duration of Taxi from Airport to Event Venue / Hotel: 60 minutes
CLO - Cali, Colombia
Alfonso Bonilla Aragon International Airport
Distance from Event Venue / Hotel: 20 km
Cost of Taxi from Airport to Event Venue / Hotel: approx. USD 20 (approx. COP 60.000)
Duration of Taxi from Airport to Event Venue / Hotel: 35 minutes
16Visas
Visa for Latin America
Canadians DO NOT require a visa to enter Colombia, Panama, Chile, Ecuador, Peru & Bolivia.
For Argentina, Canadians DO NOT require a visa but will need to pay a reciprocity tax on arrival.
All institution representatives are encouraged to consult their travel agents and/or official
sources at all times in regards to visas.
For those requiring a visa we recommend obtaining a business visa. If you need a letter to support
your application, please contact your FPP representative or write to talkto@fppedu.media
17Travel Tips
Climate
You can check weather forecast and average temperature information at the World Weather
Information Service website:
Country City Link
Panama Panama City www.worldweather.org/en/city.html?cityId=1221
Ecuador Guayaquil www.worldweather.org/en/city.html?cityId=2048
Ecuador Quito www.worldweather.org/en/city.html?cityId=291
Colombia Bogota www.worldweather.org/en/city.html?cityId=157
Colombia Cali www.worldweather.org/en/city.html?cityId=158
Colombia Medellin www.worldweather.org/en/city.html?cityId=159
Bolivia Santa Cruz weather.com/weather/tenday/l/Santa+Cruz+de+la+Sierra+Bolivia+BLXX0012:1:BL
Argentina Buenos Aires worldweather.wmo.int/en/city.html?cityId=294
Chile Santiago www.worldweather.org/en/city.html?cityId=103
Peru Lima www.worldweather.org/en/city.html?cityId=108
Currency
Credit cards and ATM cards offer the best exchange rates, and are recommended as a safer, more
economical alternative to carrying large amounts of cash. However, upon initial arrival, it may be
useful to have some cash available to pay for transportation, food, etc. USD can be exchanged at all
airports.
Country Currency
CAD USD
Panama US Dollar (USD) CAD - USD 1 USD = 1 USD
Colombia Peso (COP) CAD - COP USD - COP
Ecuador US Dollar (USD) CAD - USD 1 USD = 1 USD
Peru Sol (PEN) CAD - PEN USD - PEN
Chile Peso (CLP) CAD - CLP USD - CLP
Argentina Pesos argentinos (ARS) CAD - ARS USD - ARS
Bolivia Bolivian Boliviano (BOB) CAD - BOB USD - BOB
18Voltage
Most hotels will provide adapters and transformers if needed. Laptop adapters commonly accept any
voltage and frequency. We recommend travelling with an international power adapter such as this.
Country Voltage
Colombia 110
Panama 110
Chile 220
Ecuador 110
Peru 220
Argentina 220
Bolivia 110/220
Type A & B are the standard sockets in Panama, Colombia &
Ecuador.
Type A & C are the standard sockets in Peru & Bolivia.
Type C & L are the standard sockets in Chile.
Type C & I are the standard sockets in Argentina.
19Security
You are responsible for your personal safety abroad. The Government of Canada urges Canadians
to exercise a high degree of caution at all times. The Government of Canada takes the safety and
security of Canadians abroad very seriously and provides credible and timely information in its Travel
Advice. We highly recommend you check the “Country Travel Advise” pages for updates:
Chile: travel.gc.ca/destinations/chile
Argentina: travel.gc.ca/destinations/argentina
Bolivia: travel.gc.ca/destinations/bolivia
Peru: travel.gc.ca/destinations/peru
Ecuador: travel.gc.ca/destinations/ecuador
Panama: travel.gc.ca/destinations/panama
Colombia: travel.gc.ca/destinations/colombia
Registration of Canadian Abroad: travel.gc.ca/travelling/registration
This service is offered in order to communicate with Canadians abroad and to provide them with
assistance in case of an emergency. Please register yourself before travelling abroad.
Vaccination
As the yellow fever requirements are always changing, FPP recommends that everyone traveling
to Latin America take the yellow fever shot and carry with you the Yellow Fever International
Certificate.
FPP recommend stapling the Certificate of Vaccination to your passport.
Check vaccination information from the World Health Organization and the International Air
Transport Association (IATA).
Medical insurance
We recommend you arrange for medical insurance prior to your departure.
Medication
Different sorts of medication can be found in pharmacies but we recommend you bring adequate
supplies of your own medication.
20Shipping Materials
Shipping materials basics
Before shipping your material:
- Please read the shipping section carefully, and follow the recommendations.
- Fill-in the shipping labels before printing.
- You must put a label on each item you are shipping.
- IMPORTANT: Make sure you inform your international courier that all fees and custom taxes are
payable by the sender, and not the recipient, (called DDP - Delivery Duty Paid). If custom taxes are
to be charged to the recipient your boxes may be rejected.
After shipping your material:
- Provide the tracking number to the representative(s) that will be exhibiting at the Fair.
- Track your shipments and sign-up for your courier's automatic alerts.
- Check on the status of your shipment, and inform your FPP representative of any concerns.
Having no materials will affect your recruitment
Shipping materials can, at times, be problematic and lead to delays. Being at a student fair without
brochures or promotional materials will affect your outcome from the fair and the branding of your
institution.
These recommendations are based on the information provided by FedEX, UPS, DHL and customs
representatives.
WE ENCOURAGE YOU TO CAREFULLY READ THE RECOMMENDATIONS ON
HOW TO SHIP MATERIALS AND TO USE THE LABELS WE PROVIDE.
DISREGARDING THESE RECOMMENDATIONS MAY RESULT IN DELAYS,
LOSS OF PACKAGES AND ATTENDANCE WITHOUT MATERIALS.
The following is a comprehensive guide to help you know what you can do to ensure that your
materials arrive at the events without any problems. Shipping materials to events and any associated
costs are the sole responsibility of the exhibiting institution.
Download Shipping labels
Download shipping labels HERE.
These labels MUST be attached visibly to all shipped boxes.
Make sure you fill-in the details before printing.
21General Shipping Recommendations
1. Always carry one set of materials in your baggage.
2. IMPORTANT: Make sure you inform your international courier that all fees and custom taxes are
payable by the sender, and not the recipient, (called DDP - Delivery Duty Paid). If any taxes are
to be charged to the recipient your boxes may be rejected. Shipping of materials to events and
any associated costs are the sole responsibility of the exhibiting institution.
3. Ship two to three weeks before the start of each event. Please do not send materials more than
three weeks prior to event commencement. If materials arrive more than two weeks prior, the
recipients reserve the right to reject them.
4. Make sure you fill-in the details before printing the labels. Please write the name of the
institution, contact person, phone number and country, to help identify the owner of each
package. These labels also help to distinguish our event packages from other packages.
Incorrectly labelled boxes are more likely to be misplaced and potentially lost.
5. Do not insure your packages. Insured packages are subject to customs controls, which result in
delays.
6. Always include the original commercial invoice, detailing the exact content of the package, and
avoid using general terms in the content description.
7. Do not declare a value of zero. A certain value must be declared for every package sent. A value
of zero or a very low value will likely result in boxes being sent for more customs checks and
possible delays.
8. Track your shipment. All couriers provide a tracking number, so you can keep an eye on your
shipment by accessing the courier’s website. Most couriers offer the possibility to sign-up for
updates. Check the status of your shipment and inform us immediately of any concerns. Spotting
a customs problem in advance may help expedite the delivery if action is taken. An unreported
customs problem may result in undelivered materials and extra fees.
9. Inform your representative(s). Provide the tracking number to the representative(s) that will be at
the Fair. A missing package is most easily found, when the tracking number is quickly provided.
In the event of any problems, please contact your FPP representative or:
Anabel Krenz - Logistics & Operations Manager
Phone: +54 911 3437 4038 (WhatsApp)
Email: a.krenz@fppedu.media
Shipping to Chile
1. Never exceed 50 kg (110 lb), any shipment exceeding this limit will be considered as an
importation of goods and it will be impossible for FPP Edu-Media to take them out of customs. If
you want to send more than this limit, do it separately, waiting at least 4 days between one
shipment and another.
2. Never exceed USD 500 on the declared value, any shipment exceeding this limit will be
considered as the same situation explained in item 1.
3. Complete and correct information of the recipient is needed, complete address, telephone no.
and contact person.
4. Always include the original invoice. Any material sent to Chile should be described specifically,
avoiding the use of general terms.
5. Never declare 0 value, a certain value must be declared for every package sent to Chile.
6. When declaring value for brochures, estimate between USD 5 to USD 10 per kg (2.2 lb) of
printed papers.
7. For other materials, declare the real value of the goods.
228. There are no formal restrictions for size, although standard box sizes and weight should be
respected.
Shipping to Argentina
We recommend not to ship materials, but either travel with them as luggage, or print locally. If you want
to shipping please follow these recommendations:
1. Never exceed 50 kg (110 lb), any shipment exceeding this limit will be considered as an
importation of goods and it will be impossible for FPP Edu-Media to take them out of customs.
We recommend not send more that this limit or change the name of the sender. PLEASE USE
ONLY PRIVATE COURIERS.
2. Never exceed USD 1000 on the declared value, any shipment exceeding this limit will be
considered as the same situation explained in item 1.
3. Complete and correct information of the recipient is needed, complete address, telephone no.
and contact person.
4. Always include the original invoice. Any material sent to Argentina should be described
specifically, avoiding the use of general terms.
5. Never declare 0 value, a certain value must be declared for every package sent to Argentina.
6. When declaring value for brochures, estimate between USD 5 to USD 10 per kg (2.2 lb) of
printed papers.
7. Please do not send any other merchandising different from brochures.
8. There are no formal restrictions for size, although standard box sizes and weight should be
respected.
Shipping to Bolivia
Unfortunately, there are heavy restrictions to material being shipped to Bolivia. We recommend not to
ship materials, but either travel with them as luggage, or print locally.
FPP EDU Media can help with printing locally, let us know and we'll be glad to help you to overcome
these customs restrictions.
Shipping to Peru
1. Never exceed 50 kg (110 lb), any shipment exceeding this limit will be considered as an
importation of goods and it will be impossible for FPP EDU Media to take them out of customs. If
you want to send more than this limit, do it separately, waiting at least 4 days between one
shipment and another.
2. Never exceed USD 1000 on the declared value, any shipment exceeding this limit will be
considered as the same situation explained in item 1.
3. Complete and correct information of the recipient is needed, complete address, telephone no.,
contact person and the RUC number, this number is a legal identification of companies in Peru
and it's used for taxes purposes.
4. Always include the original invoice. Any material sent to Peru should be described specifically,
avoiding the use of general terms.
5. Never declare 0 value, a certain value must be declared for every package sent to Peru.
6. When declaring value for brochures, Peruvian Customs estimates an average of USD 8 per kg
(2.2 lb) of printed papers.
7. For other materials, declare the real value of the goods.
238. Do not send brochures or flyers that contain the map of Peru, any brochure with the Peruvian
Map is subject to further bureaucracy, and will be impossible to get it out of customs.
9. Avoid sending CDs or DVDs to Peru by post, especially containing software, as they are
inspected and are subject to additional taxes and documentation which may cause delay.
10. There are no formal restrictions for weight or size, although standard box sizes and weight
should be respected.
Shipping to Ecuador
Unfortunately, since 2013 there are heavy restrictions on printed matter being shipped to Ecuador. We
recommend not to ship materials, but either travel with them as luggage, or print locally.
The art 55 of the "Reglamento General de la Ley Orgánica de Comunicación" forbids
the importation of promotional material such as catalogs, magazines, agendas, etc.
FPP EDU Media can help with printing locally, let us know and we'll be glad to help you to overcome
these customs restrictions.
If you decide to ship, we recommend sending very small packages (preferably envelopes).
Shipping to Panama
1. Never exceed 50 kg (110 lb), any shipment exceeding this limit will be considered as an
importation of goods and it will be impossible for FPP EDU Media to take them out of customs. If
you want to send more than this limit, do it separately, waiting at least 4 days between one
shipment and another.
2. The shipment must not exceed these measurements - length 118cms (46in), width 88cms (35in),
height 120cms (47in).
3. Never exceed USD 1000 on the declared value, any shipment exceeding this limit will be
considered as the same situation explained in item 1.
4. Complete and correct information of the recipient is needed, complete address, telephone No.
and contact person.
5. Always include the original invoice. Any material sent to Mexico should be described specifically,
avoiding the use of general terms.
6. Never declare 0 value, a certain value must be declared for every package sent to Panama.
7. When declaring value for brochures, estimate between USD 2 to USD 5 per kg (2.2 lb) of printed
papers.
Shipping to Colombia
1. Never exceed 20 kg (44 lb), any shipment exceeding this limit will be considered as an
importation of goods and it will be impossible for FPP EDU Media to take them out of customs. If
you want to send more than this limit, do it separately, waiting at least 4 days between one
shipment and another. Another alternative is using different couriers, but if by any means the
packages coming from the same sender are grouped together in the Colombian customs, they
will be considered as one and the weight will be combined.
2. Never exceed USD 1000 on the declared value, any shipment exceeding this limit will be
considered as the same situation explained in item 1.
3. Do not ship more than 5 boxes/packages under the same tracking number, any shipment
exceeding this limit will be considered as the same situation explained in item 1.
4. Complete and correct information of the recipient is needed, complete address, telephone No
and contact person.
5. Never declare 0 value, a certain value must be declared for every package sent to Colombia.
246. When declaring value for brochures, estimate between USD 3 to USD 8 per kg (2.2 lb) of printed
papers.
7. For other materials, declare the real value of the goods.
8. Avoid sending T-Shirts or any type of fabric. It's best to take the table cloth with your baggage.
25Print locally
Please find below the contact details of local printers, that FPP have used in the past, if you wish to
print locally. When prepared, please ask the local printer to deliver your material using the labels in
the Shipping Materials section.
Chile Ecuador
Company: Larrea Marca Digital Company: Elen Graphics
Address: Avda Quilín Sur 1677,Comuna de Address: Versalles N19-17 y Portoviejo, Quito
Macul, Santiago de Chile Contact : María Elena León A.
Contact : Liliana Arias Tel: +593 2 3215048
Tel: +56 2 2327 2917 E-mail: malena_7507@hotmail.com
E-mail: liliana@larreamarcadigital.cl
Panama
Argentina Company: Impresora Ogemi
Company: Gordon Talleres Graficos Address: Vía Fernández de Córdoba, Edif.
Address: Av. Boedo 54, Ciudad de Buenos Marie Anne, Local No5, Panamá
Aires Contact : Carlos Quero
Tel: +54 11 4981 9041 Tel: +507 202 1010
E-mail: servicios@graficos-gordon.com.ar E-mail: cquero@impresoraogemi.com.pa
Bolivia Colombia
Company: UNIGRAF Company: Benjamín Caicedo
Address: Parque Industrial M-27, Santa Cruz Address: Carrera 80 B Bis No. 22 C 80
de la Sierra (Barrio Modelia), Bogotá
Contact: Paola Molina Contact : Benjamín Caicedo
Tel: +591 33471010 Tel: +57 300 2158 605
E-mail: http://pmolina@unigrafbolivia.com E-mail: benjamin.caicedo@hotmail.com
Peru
Company: Viasadeva
Address: Jr. Ica 242 Of. 715, Lima
Contact : María Velit
Tel: +51 1 4265685
E-mail: viasadeva@hotmail.com
26Fair Rules
These rules aim to facilitate a better Fair for all exhibitors and must be respected at all times. They
are included in the Terms & Conditions agreed to at the time of registration.
Exhibitors breaking these rules will be notified by a staff member. If the exhibitor is deemed
to be continually and intentionally breaking these rules, the offending exhibitor will be asked
to leave the premises without refund.
Space
Each exhibitor shall occupy the space allocated to him exclusively. The exhibitor should not invade
the space of other exhibitors. The exhibitor may not assign, sublet, transfer the space or grant
licenses in respect of any part of the space allotted to him/her nor, may s/he advertise firms who are
not a party to the contract.
Maximum number of people
The maximum number of representatives for a single booth/table is five people. The organizers may
accept more than five names for the purposes of badge-creation, but no more than five people should
be at a single booth/table at the same time. If the customer would like to bring more than five
representatives, a larger space should be contracted.
Flyer or material distribution
Exhibitors shall not distribute materials or flyers outside of their allocated space. Distributing flyers,
placing banners or any signage outside of the allocated booth/table is not permitted.
Scanning students
Scanning students can only be done at each exhibitor’s booth/table, or at seminar rooms during the
institution's seminar. Scanning students in any other place is not permitted.
Smoking, food and drinks
Smoking is not permitted at any of our Fairs. The distribution of food or drinks to attending students
is not permitted.
Damages to premises or materials
Exhibitors are responsible for any damage caused to the premises, furniture and any other materials
provided to them.
Timing
All exhibitors should be ready at their booths at the Fair start time. They should not leave until the fair
has concluded. Empty booths provide an unprofessional image of both the event and your institution.
27Agent Guidelines
2018 Edu-Canada Latin America TourGuidelines for participation by education agents representing
a Canadian institution
This document defines the rules for education agents participating in the 2018 EduCanada Latin
America Tour Events. These parameters are intended to ensure the integrity of the EduCanada brand
and the participating institutions.
1) No agent can register for a fair. If a Canadian institution (or school board) delegates an agent to
participate, they must advise so in the online registration. This applies if a Canadian institution invites
an agent to assist them at the fair.
2) Education agents assisting Canadian institutions at the fair shall not advertise their own services
on any of the booth/ table decorations. Only the name of the Canadian institution shall be displayed
on the signage.
3) No promotional material from agents, including but not limited to, business cards, flyers, and
brochures, shall be displayed or distributed at the booth/table. Promotional material will be limited to
material supplied by the Canadian institution.
4) Promotional material from non-participating schools or non-Canadian educational jurisdictions is
strictly forbidden.
5) Canadian institutions that are represented by their local agent or that invite their local agent to
assist them at the fairs are required to ensure that agents fully adhere to these guidelines.
6) The Embassy or High Commission of Canada in the country reserves the right to remove a local
agent from a fair if they do not comply with the rules laid out in this document.
28You can also read
