Exhibition and Sponsorship Opportunities - WA Local Government Convention Monday, 20 - Tuesday, 21 September 2021 Crown Perth - WALGA
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Exhibition and Sponsorship Opportunities PRESENTED BY PARTNERED SERVICE PRINCIPAL SPONSOR WA Local Government Convention Monday, 20 – Tuesday, 21 September 2021 Crown Perth
2021 WA Local Government Convention Exhibition and Sponsorship Opportunities 2
WHY SUPPORT THE 2021
WA LOCAL GOVERNMENT
CONVENTION?
The WA Local Government Association (WALGA) The theme for the 2021 WA Local Government Convention
is the peak body representing the interests of the is LEADING THE WAY: Looking Forward, Looking Back and
will take place against the backdrop of the development
Local Government sector in WA. WALGA invites
of the new Local Government Act for WA – new legislation
your participation as an Exhibitor at the 2021 for Local Government that will enable the sector to
WA Local Government Convention to be launched reach its full potential and deal with the vast and diverse
on the evening of Sunday, 19 through to Tuesday, range of needs and aspirations of our communities. It
will also reflect the challenges and lessons learned from
21 September 2021 at Crown Perth.
the unprecedented level of uncertainty experienced in
This major event attracts the largest annual gathering 2020 in areas such as local and international politics, the
of Local Government Elected Members and CEOs, with economy, the environment, and the ongoing impact and
approximately 450 delegates from across WA. The two- evolving nature of the COVID-19 pandemic.
day conference is an exceptional opportunity for business
Convention delegates are served their refreshment
development and relationship building with the Western
breaks and lunches in the trade exhibition area, providing
Australian Local Government sector. WALGA welcomes
a number of great opportunities to personally access key
your organisation to demonstrate its products and
stakeholders in WA Local Government. Attendance at the
services, network with Councils and establish a rapport
Opening Welcome Reception and other optional social
with our delegates that will serve your organisation well
events will also extend your opportunities to establish
into the future.
personal relationships.
This prospectus outlines a range of opportunities
available to you to partner with us on this event. If you
have previously sponsored or exhibited at the WA Local
Government Convention we hope to keep building on
our positive partnership. If you are a newcomer, we look
forward to meeting your expectations in promoting your
organisation and developing an ongoing relationship.
Crown Perth
Great Eastern Hwy,
Burswood WA 6100
crownperth.com.au
2021 WA Local Government Convention Exhibition and Sponsorship Opportunities 3 EXHIBITION INFORMATION Convention Schedule (correct as of 4/3/21 - subject to change) Sunday, 19 September 3.00pm – 5.00pm Exhibitor Registration and Display set-up 5.00pm – 6.30pm Opening Welcome Reception Monday, 20 September 7.00am – 10.00am Exhibitor Registration and Display set-up 9.00am WALGA AGM 10.45am Morning Tea in Exhibition Hall 11.30am AGM Continues 12.45pm Lunch in Exhibition Hall 2.00pm Official Opening of Conference 3.00pm Afternoon Tea in Exhibition Hall 7.00pm – 11.00pm Gala Dinner at Optus Stadium** Tuesday, 21 September 7.30am – 8.45am Convention Breakfast with Jelena Dokic** 8.50am Conference Sessions 10.40am Morning Tea in Exhibition Hall 11.15am Conference Sessions 12.45pm Lunch in Exhibition Hall 1.45pm Conference Sessions 3.10pm Afternoon Tea in Exhibition Hall 4.30pm Exhibition Bump-out ** Optional - Additional Charge
2021 WA Local Government Convention Exhibition and Sponsorship Opportunities 4
ATTENDEE PROFILE
Traditionally around 450 delegates attend this event over two days.
Below is the breakdown of the 2019 Full Delegate profile.
82%
Elected Members
(including Mayors
and Presidents)
Council Chief
Executive Officers 18%
85%
WA Councils were represented including
88%
of 110
non-metropolitan
72%
of 29
Councils
metropolitan
Councils2021 WA Local Government Convention Exhibition and Sponsorship Opportunities 5
YOUR OPPORTUNITY TO
CONNECT, ELEVATE & ENGAGE
CONNECT
with more than around 450
Local Government representatives
ELEVATE
brand awareness and credibility of
your product/service while promoting
your company as a strong supporter
of Local Government
ENGAGE
and network to strengthen your
brand and relationships2021 WA Local Government Convention Exhibition and Sponsorship Opportunities 6
PARTNERSHIP
OPPORTUNITIES
(All prices include GST)
Supporting Sponsorship Coffee Cart Sponsor
$11,000 (Four available) $8,000 (Two available)
• Priority selection of a single booth in the trade Our Delegates love their coffee and a Coffee Cart
exhibition area sponsor you will have the opportunity to sponsor barista
coffee in the Trade Exhibition. The Coffee Cart Zones
• Corporate logo, profile (200 words) and contact details creates a hub where people meet and connect over a
listed in the Convention app and in the Exhibitor daily coffee. Coffee Cart, baristas, go2cups and coffee
section of the Convention webpage are included in this package.
• Registration for two company delegates to Conference • A single booth in the trade exhibition area located
sessions and Opening Welcome Reception
adjacent to the coffee cart
(Sunday, 19 September)
• Logo on all event marketing collateral including inside • Exclusive sponsorship and naming rights to the
Coffee Cart zone
cover of Registration Brochure, Delegate Program
(electronic format), Convention App and Pocket • Acknowledgement by Convention Chair in opening
Program. session as Coffee Cart Sponsor
• Acknowledgement by Convention Chair in opening • Logo and acknowledgment as Coffee Cart Sponsor in
session as Supporting Sponsor the Convention app and Convention Pocket Program
• Logo linking to company website on LGC21 webpage • Logo and link on WALGA website Convention page
as Coffee Cart sponsor
• Logo on main PowerPoint slides
• Baristas can be provided promotional aprons
• Four tickets to the Gala Dinner Function on (by the sponsor)
Monday, 20 September at Optus Stadium
• Pull-up banner displayed in the Coffee Cart zone
• Opportunity to provide Satchel Insert with the opportunity to tailor artwork around/on
(item provided by Sponsor) the coffee cart itself
• Western Councillor Advertising -
¼ page advertisement space for six (6) issues
OR ½ page advertisement space for three (3) issues2021 WA Local Government Convention Exhibition and Sponsorship Opportunities 7
PARTNERSHIP OPPORTUNITIES
Breakfast Sponsor Charge Bar Sponsor
$5,500 (SOLD) $2,500 (One only*)
Sponsor to be associated The Charge Bar is an out-of-home mobile and tablet
with the popular Convention Breakfast with charging kiosk which simply allows the delegates to
a keynote address by an Australian sportsperson. charge their appliances while they wait by the Charge
Bar. The Charge Bar will be located at the WALGA Hub.
• Opportunity to introduce your organisation to
the guests and address delegates in a 2 minute • Opportunity to brand the Charge Bar signage
(specifications to be provided)
presentation
• Logo and acknowledgment as the Breakfast Sponsor • Logo and acknowledgment as the Charge Bar Partner
in the Convention app and Convention Pocket Program
in all event marketing collateral
• 2x tickets at the VIP table with speaker • Logo and link on WALGA website Convention page
as Charge Bar Partner
• 50% discount on additional tickets purchased
• WALGA will provide the Charge Bar capable of
• Logo and link on WALGA website Convention page recharging up to 16 devices at any one time
as Breakfast Sponsor throughout the Convention inclusive in this package
• Opportunity to provide print collateral or branded gift Available to Exhibitors only
*
at breakfast (at expense of sponsor)2021 WA Local Government Convention Exhibition and Sponsorship Opportunities 8
PARTNERSHIP OPPORTUNITIES
Satchel Insert Sponsor
$1,100 (Eight only*)
This sponsorship will entitle your organisation to have
an article placed in the Convention delegate satchel.
If you select this option you will be advised of the
number of articles to provide and a label to use on
the packaging of your items will be sent to you
closer to the event.
Available to Exhibitors only
*
If you are interested in any of the above
Partnership opportunities or would like to
explore other opportunities not listed to
complement your marketing objectives,
please contact WALGA Convention Manager,
Emily Ferguson on (08) 9213 2097
or email eferguson@walga.asn.au.2021 WA Local Government Convention Exhibition and Sponsorship Opportunities 9
TRADE EXHIBITOR
This year, due to venue constraints, we are only able
to offer booths. Companies who wish to display their
products (vehicles/equipment/machinery/playground)
will be given an opportunity to do so at an open air
exhibition being organised for late March 2022.
Government/Corporate booth
$3,950
Community Service Organisations
$3,000
(All prices include GST)
Inclusions at the 2021
WA Local Government Convention
• A single booth in the trade exhibition area
• Corporate logo, profile (150 words) and contact details
listed in the Convention app and the Exhibitor section
of the Convention webpage
Exhibitor Optional Additions:
• Tickets to the GALA DINNER
• Registration for two company delegates to Conference AT OPTUS STADIUM ($165pp)
sessions and Opening Welcome Reception
on Monday, 20 September
(Sunday, 19 September)
• Tickets to the CONVENTION BREAKFAST
• One Delegate satchel and Delegate listing WITH SPECIAL GUEST ($95pp)
scheduled for Tuesday, 21 September
About the Booths • Additional Company Representatives
can be purchased for $300 per person.
• Modular booth structure 3m x 2m with 2.4m high
black wall panels (velcro compatible)
• Exhibitor company name signage –
up to 30 characters - installed on each open side
• 2x spotlights
• One power point
A full information guide confirming the floor plan
• Choice of clothed trestle table/two standard chairs and exhibition scheduling times will be distributed
OR high top table/two stools to all confirmed exhibitors in July 2021.2021 WA Local Government Convention Exhibition and Sponsorship Opportunities 10
EXHIBITION PAVILION
FLOOR PLAN
06 07 08 09 10 11 12 13 14 15 16
94 79 78 63 60 59 47 46 31 30
93 80 77 64 61 58 48 45 32 29
92 81 76 65 62 57 49 44 33 28
17
05 91 82 75 66 50 43 34 27
18
04 56
19
WALGA
90 83 74 67 HUB 51 42 35 26
03
20
89 84 73 68 52 41 36 25
02 88 85 72 69 55 53 40 37 24
21
LGIS HUB
01 87 86 71 70 54 39 38 23
22
Available Booth Booth Allocated Booth held for Sponsors
(3m x 2m)
This floorplan is correct at the time of printing and may be subject to change.2021 WA Local Government Convention Exhibition and Sponsorship Opportunities 11
IMPORTANT
INFORMATION
CONTACT FOR FURTHER INFORMATION
• Prices quoted in this prospectus are in AU$
and inclusive of 10% GST Sponsorship
• An electronic delegate list will be provided Emily Ferguson, Convention Manager
to Convention 2021 exhibitors P (08) 9213 2097
E eferguson@walga.asn.au
• Partnership will be secured on receipt of application
form on a “first come, first served” basis Exhibition
• All exhibitors are responsible for their own insurance, Carli Bailey, Commercial Management
including public liability. Exhibitors must provide Contract Officer
a copy of their insurance policy and Certificate P (08) 9213 2035
of Currency upon request E exhibitor@walga.asn.au
• All electrical equipment used onsite must be
‘tagged and tested’ by a qualified electrician before
bump-in on Monday, 20 September. Further details
will be provided in the Exhibitor Manual
• Full payment must be received no later than Friday,
27 August 2021, unless otherwise arranged2021 WA Local Government Convention Exhibition and Sponsorship Opportunities 12
FAQ
Event dates and booking deadlines Can I have more than two staff members at my stand?
Application deadline Friday, 13 August, or up until we sell out Yes, additional badges can be purchased for $300 per person,
the floorplan.
Do I need a badge to enter the Exhibition area?
Trade Exhibition opens
Monday, 20 September 10.00am – 5.00pm YES. Please make sure every staff member is registered.
Tuesday, 21 September 8.00am – 4.00pm There will be a badges drop-off/collection service if you are
swapping badges on a staff roster.
What are the terms and conditions of the booking?
Is it possible to merge two stands or more?
For terms and conditions, please see the reverse side of the
exhibition booking form. Depending of the layout of these stands, it is possible to
merge stands - for questions on merging any specific stands,
Can anyone exhibit? please email exhibitor@walga.asn.au.
Yes, however WALGA has Preferred Supplier arrangements Can I sell off my stand?
in place which preclude direct competitors from being part
of the exhibition. If you are not a WALGA Preferred Supplier No stand may be sublet in any manner without the consent of
and your services cross over with our preferred supply the organisers.
arrangements, we won’t be able to accept your booking. Can I cancel my booking?
If you would like more information on Preferred Supplier
This is possible, but there is a cancellation fee that applies
agreements or would like to know more about becoming a
(Please see Cancellation Policy).
Preferred Supplier, please visit the WALGA website.
CANCELLATION POLICY
What are the available spaces?
If the cancellation is received by Thursday, 12 August 2021, an
In order to have an idea of the available spaces, please have
administration fee of 25% of the total price is retained.
a look at the latest floor plans at www.walga.asn.au/LGC21.
Please note, however, that the plans are not always fully up
If the cancellation is received from Friday, 13 August 2021, no
to date as the booking situation changes daily. Please fill in
refund will be given and the sponsor/exhibitor will be liable for
the exhibition application form with your preferred stand
payment of the balance should it not have been received by
locations, and we will confirm to you which of the spaces
the cancellation date.
are available.
What is included in my stand booking? Resale of cancelled bookings: Resale conditions apply to both
Sponsorship and Trade Exhibition opportunities, however this
Modular booth structure 3m x 2m x 2.4m, walling, carpet, only applies to trade if all trade booths are sold. If we are not
lighting and signage. able to resell the trade booth or Sponsorship Package, no
refund is payable regardless of when advice is provided. In
Choice of clothed trestle table/two standard chairs OR high
case of resale, an administration fee of 25% of the total price
top table/two stools.
is retained.
Should I attend the Opening Welcome Reception on
Sunday, 19 September?
YES, as this is your first opportunity to meet and mingle with
the Delegates.
Can I attend the Conference sessions?
YES, you just need to wear your exhibitor badge.PRESENTED BY ONE70 LV1, 170 Railway Parade, West Leederville WA 6007 P (08) 9213 2000 | E info@walga.asn.au www.walga.asn.au
2021 WA Local Government Convention
EXHIBITION AND
SPONSORSHIP APPLICATION
Booths are allocated on a first come, first served basis. Sponsors receive first preference.
Once this form is received by WALGA and payment made in full, your organisation will be considered for the sponsorship or
exhibition space that you have indicated on the form.
This is an electronic form - please save a copy of this pdf on your desktop, fill in the fields and return the form via email to
exhibitor@walga.asn.au..
Key Contact: Position:
Company Name for Invoices:
Mailing Address:
Phone (M): Phone (B):
Email:
Company Name for Booth/Display Space:
Products/Services to be exhibited:
Are you currently a WALGA Preferred Supplier YES NO
Sponsorship
We wish to apply to be:
Supporting Sponsor Breakfast Sponsor Coffee Cart Sponsor Charge Bar Sponsor Satchel Insert Sponsor
$11,000 $5,500 (SOLD) $8,000 $2,500 $1,100
Not Available
Trade Exhibition
We wish to apply for:
Booth - Government/Corporate
$3,950 (incl GST)
Booth - Community Service Organisation
$3,000 (incl GST)
Booth Preferences
1st 2nd 3rd
Payment: A final Tax Invoice will be issued on confirmation.
Please provide a Purchase Order Number OR Reference Name for invoicing
(MUST be provided) if you would like to pay by Credit Card, please give us a call and quote the invoice number.
I have read the Cancellation Policy and Terms and General Conditions (overleaf) and accept all of its conditions.
Executed for and on behalf of above-named Organisation:
Name Position
Date
Please complete and return this form to
Carli Bailey, Commercial Management Contract Officer, WALGA
PO Box 1544 West Perth 6872
P (08) 9213 2035 | E exhibitor@walga.asn.au2021 WA Local Government Convention
Cancellation Policy
Cancellations will only be accepted in writing, emailed or faxed, and must be signed by an authorised person. If the cancellation is
received by Thursday, 12 August 2021, an administration fee of 25% of the total price is retained. If the cancellation is received from
Friday, 13 August 2021, no refund will be given and the sponsor/exhibitor will be liable for payment of the balance should it not have
been received by the cancellation date.
Resale of cancelled bookings: Resale conditions apply to both Sponsorship and Trade Exhibition opportunities, however this only
applies to trade if all trade booths are sold. If we are not able to resell the trade booth or Sponsorship Package, no refund is payable
regardless of when advice is provided. In case of resale, an administration fee of 25% of the total price is retained.
Terms and General Conditions
All exhibitors acknowledge that participation at the WA Local Government & Trade Exhibition implies
certain responsibilities. The following terms and conditions are applicable to this event.
1. All details provided with this package are subject to the building caused by fire, storm, tempest, lightning,
change. Information contained within is provided in good national emergency, war, labour disputes, strikes or lockouts,
faith, and it is expected that details will not change greatly civil disturbances, explosions, inevitable accident, force
between now and when the event commences, however majeure or any other cause not within the control of the
this cannot be guaranteed. WALGA reserves the right to organisers or for any loss or damage occasioned if by reason
amend booth locations and allocations, as well as all other of happenings of any such event, the opening of the
aspects of the event including the program, speakers and exhibition is prevented or postponed or delayed or
stated times. Any exhibitor likely to be impacted by any abandoned, or the building becomes wholly or partially
change will be kept informed. unavailable for the holding of the exhibition. The exhibitor
2. If the exhibitors fail to comply in any substantial respect agrees and undertakes to insure in their full replacement
with the terms of this Booking Contract, the organisers value the contents of its stand and all associated equipment
shall have the right to sell the space; the exhibitor however and materials.
to be liable for any loss suffered by the organisers thereby, 6. The exhibitor is responsible for the safety of their products,
and all monies paid by the exhibitor hereunder shall be display and stand. During move in and move out periods,
forfeited to the organisers. In the event of the exhibitor materials should not be left unattended at any time.
failing to occupy the said space by the advertised opening 7. The organisers shall not be responsible for any damage
time of the Exhibition, the organisers are authorised to claimed by any person or persons who may be injured whilst
occupy the said space to be occupied in such a manner in the area allotted to the exhibitor and the exhibitor agrees
as it may be deemed best for the interest of the exhibition to indemnify the organisers in the event of any claim made
without refund to the said exhibitor from any liability against the organisers.
hereunder.
8. Sponsorship and booth allocations are provided on a
3. No exhibitor shall erect any sign, stand, wall or obstruction ‘first in’ basis with preference given to event sponsors.
which in the opinion of the organisers interferes with an If a preferred booth location has been taken by another
adjoining exhibitor. exhibitor WALGA will offer alternatives to you.
4. The exhibitor will not damage any walls or floors or ceiling 9. In order to ensure smooth participation WALGA may
of the exhibition area in which its stand is located by nails, set various deadlines in relation to items such as signage,
screws, oil, paint, or any other cause whatsoever. WALGA registration, printing etc. WALGA is under no obligation
reserves the right to on-charge any costs or penalties to action any items or request from an exhibitor that deals
incurred for damages that are directly attributable to an with an issue that had an identified due date, and which
exhibitor in breach of this clause. has subsequently passed. Exhibitors are responsible for
5. Insurance liability. Neither the organisers nor the venue ensuring their own compliance with identified deadlines.
owners will be responsible for the safety of the exhibit or 10. Booths may only be represented by ONE organisation.
property of any exhibitor, or any other person for the loss No stand may be sublet in any manner without the consent
or damage of or destruction to same by theft or any other of the organisers.
cause whatsoever, or of any loss or damage whatsoever
sustained by the exhibitor by the reason of any defect in 11. WALGA has full rights of refusal of any Exhibitor Application
without explanation.
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