DRAFT GUIDELINES FOR THE WINTER SEMESTER
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DRAFT GUIDELINES FOR THE WINTER SEMESTER 2020/2021 1. PREAMBLE 2 2. ROOMS AND ACCESS 3 3. FACULTY 6 4. SEMESTER AND 8 LECTURE PERIOD 5. BUSINESS AND 8 FIELD TRIPS 6. FOREIGN 8 STUDENTS 7. OTHER 8 The Rektorat is currently deliberating with the Senate authorities over these guidelines. Assuming they are approved, they will be effective October 1, 2020.
1. PREAMBLE
The 2020/2021 winter semester is planned as a “hybrid semester” with a combina-
tion of in-person and digital classes.
The HfK has planned for two scenarios:
1. Hybrid Scenario
Maximum presence (in-person classes, access to studios, rehearsal rooms and
workshops) with observance of hygiene rules. Courses that can be taught digitally
should be offered this way.
2. Online Scenario
A second scenario is planned in case of lockdown. If infection rates rise to the point
where in-person instruction must be halted, either partially or fully, the classes
affected will go online. For classes that cannot be replicated online, a replacement
format will be offered.
If everything remains within normal boundaries, the hybrid scenario will be
implemented. In this scenario, classes that can be offered digitally will be on-
line, so that the space available can be reserved for the classes that can only be
conducted live.
In order to fairly distribute rooms for in-person instruction, students in each
class should be able to meet a minimum of three times per semester. The length
of the class will be determined by the room capacity.
Classes for first semester students and students finishing their final semester
have priority for in-person instruction.
Should the current infection rate worsen, the HfK and the faculty in particular
will be flexible in offering solutions in between hybrid and online instruction.
This means, for example, that in-person classes will be gradually cut back,
based on the number of participants.
Individual instruction and advising, as well as independent work and practice
sessions, should remain available unless an emergency is declared and opera-
tions switch to the online scenario.
The following guidelines are based on the data and legal situation as of Septem-
ber 1, 2020. All information is subject to change, depending on the dynamics of
the coronavirus pandemic.
2
2. ROOMS AND ACCESS 1)
In its risk analysis, the
HfK refers to the Ver-
2.1 SPACE ASSESSMENT AND RISK ANALYSIS 1) waltungs-Berufsgenos-
In consultation with the faculty, the following has been established as the basis senschaft’s (VBG) legal
for the continued usage of rooms in both departments: Individual rooms will be occupational hazard
insurance and its current
assessed in terms of capacity, social distancing, ventilation, activity type, and Recommendations and
event format. The types of usage permitted will be posted on the door of each Practical Guides for Edu-
room, and rooms will be set up (furniture, protective measures, markings, etc.) cational Institutions // see
also www.vbg.de
only for permitted use.
The departments will coordinate to carry out these measures (Campus-Offices;
see also 3.1, p. 7).
Room managers or overseers from the Art and Design department will be contac-
ted for this, if necessary.
For the Music Department, please contact raum_musik@hfk-bremen.de. More
information about this will be available by the end of September, at the latest.
Furthermore, a coronavirus coordinator has been appointed and will be centrally
located in the Rektorat. Ms. Natalie Lürßen is available for consultation as of Sep-
tember 21, 2020, and can be reached either by email (referentin@hfk-bremen.de)
or telephone: (0)421 – 9595 1016.
2.2 ACCESS, ROOM RESERVATIONS, AND GROUP SIZE
Access to the HfK buildings and usage of rooms will continue to be controlled and
documented. We are striving to simplify the registration process.
In-person classes for up to 15 people (including faculty and tutors) in suitable
rooms are being planned. If there are more participants, they will be able to attend
online.
For the Art and Design department, rooms for classes will be allocated through
the Campus-Office. For individual room reservations, you may continute to contact
the central e-mail address: raum_kud@hfk-bremen.de, and if necessary, work-
shop leaders, etc. (see point 3.1 / p. 6).
For the Music Department, planning and reservations can be made through the
Music Campus-Office and the central e-mail address: raum_musik@hfk-bremen.
Exceptions may be made for events accommodating up to thirty people in the large
rooms at the HfK (or external spaces), but only after being closely examined on
a case-by-case basis. When allocating rooms, in-person classes will be given
priority over extra lectures series and events. In case there are several requests
for the same room during the same window of time, classes will be given priority.
Lecture series / events must take place online, should there be no other suitable
space for them.
A mask covering the mouth and nose must be worn whenever you go anywhere
inside the HfK. It may not be removed until you have reached the work station. If
sufficient reason exists, masks must also be worn during events.
2.3 HYGIENE RULES WHEN USING ROOMS 1)
Only rooms that can be sufficiently ventilated will be made available for use. In
between each class or student, teachers must thoroughly air out the room for fifteen
3
minutes, and also disinfect surfaces/door knobs. Please follow the rules for sneezing 2)
and keeping hands clean. During class, the room must be thoroughly aired out every The HfK form for classes
is available from the HfK
twenty minutes. portal (Dokumente >
Allgemeine Formulare
Maximum occupancy will be established depending upon the physical characteristics für MitarbeiterInnen >
Formular Lehrveranstal-
of the space, the activity taking place inside of it, and how much minimum distance per tungen TeilnehmerInnen
person per room there is. The room’s actual measurements are secondary; it is more WiSe 20/21): https://
important to maintain the minimum distance between people and to ventilate the portal.hfk-bremen.de/
startseite/docs/formu-
space. lare/Allgemein/Formu-
lar_Lehrveranstaltungen
In all classes, teachers will have a list of students on the HfK form 2) and must confirm TeilnehmerInnen WiSe
20-21.pdf
in writing that all hygiene rules have been followed.
Disinfectants and spacer bands will be available at the reception desk in each location.
2.4 MINIMUM DISTANCE
Minimum distance between people must be maintained. The minimum distance
of 1.5 meters must also be observed in corridors and walkways in offices and
classrooms.
If it is not possible to maintain the minimum distance, a mask covering the
mouth and nose must also be worn at the work station. Please avoid getting too
close to others, and please take the minimum distance into consideration when
setting up work stations.
Masks are secondary to organizational or technical protective measures and
cannot replace ventilation or minimum distance rules.
EXAMPLES OF MINIMUM DISTANCE
Calculating enough room to move at a work station.
Lecturing/teaching
Three meters distance between the speaker and audience and two meters on
either side. If necessary, reckon on a three-meter radius (so the speaker can
move); sneeze guards may be used.
Quiet activities and playing music
A minimum of 1.5 m.
Activities in studio with more movement (e.g., building a model)
A minimum of 2.5 m.
Wind instruments
Maintain two meters on either side, three meters in front of the instrument.
Performance
Performance—moving around in rehearsal and scenes, talking, singing, dancing,
moving, with six meters distance for each individual (around 20 square meters per
person).
Singing
Two meters on either side. Maintain a minimum of six meters in front of the signer.
Choirs may not sing together in closed spaces; currently, they may only sing as a
group outdoors.
4
EXAMPLES OF SPACE CALCULATIONS 3)
3)
These are only examples
to illustrate the process.
21 M2
The Campus-Office and
the faculty will collabo-
rate on the appropriate
planning. For questions,
please contact the coro-
navirus coordinator (see
2.2 / p. 3).
After the Senate author-
ities approve the space
calculations and occupan-
cy concepts, they will be
uploaded to the Portal and
may be viewed there.
30 OR 34 M2
Table of contents
Security area
Furniture/Instruments
91 M2
Ventilation via door/
window
Protectice measures
Person singing/talking
28 M2
Person sitting/
playing music
Third party
400 M2
Example for lecturing/
teaching“
5
2.5 ROOMS OUTSIDE OF THE HFK 4)
Rooms outside of the HfK (no private spaces) may be used for classes and lectures The HfK form for classes
is available from the HfK
as long as there is a hygiene concept in place, or the HfK’s hygiene concept can be portal (Dokumente >
applied. Faculty will keep a list of all participants on the HfK form 2) and will con- Allgemeine Formulare
firm in writing that all hygiene rules have been observed. für MitarbeiterInnen >
Formular Lehrveranstal-
tungen TeilnehmerInnen
For classes and lectures outside of the HfK, please give priority to spaces within WiSe 20/21): https://
the city of Bremen. Avoid holding classes and lectures in spaces outside of the city portal.hfk-bremen.de/
startseite/docs/formu-
of Bremen; they will only be allowed in urgent cases, where there is no other alter- lare/Allgemein/Formu-
native. If students cannot or will not participate in person, an alternative must be lar_Lehrveranstaltungen
offered. TeilnehmerInnen WiSe
20-21.pdf
2.6 RENTING ADDITIONAL SPACES
For classes, please make use of the rooms available at the HfK.
The Bremen Halle (airport, 400 m2) is available for large classes. Please contact
the Music Room Team for reservations. The space is primarily available for music
classes. If the space is not needed, the Music Room Team will be permitted to give
the space to Art and Design Department for larger groups. The same goes for the
Speicher theater.
2.7 OUTDOOR CLASSES
When possible, classes may be held outdoors within the boundaries of the city
of Bremen. Please continue to adhere to the HfK hygiene concept; the faculty is
responsible for ensuring that the rules are followed (distance, documentation > see
HfK form).
The maximum number of persons allowed remains the same as it is for indoor
classes (see 2.2 / p. 3).
3 CLASSES
The fundamental rules as set out in the Preamble (p. 2) apply.
Students who cannot or do not want to participate under these conditions must
apply for a semester’s leave of absence.
Members of the faculty who cannot participate in the 2020/21 winter semes-
ter under these conditions must comply with Senate Finance rules (state their
reasons, such as child care, being at risk, etc.), or who do not want to participate,
must apply for a special leave of absence.
For the hybrid scenario to function (see preamble), it is urgent that the faculty mus-
ter the maximum presence and the necessary commitment, as well as be prepared
to work closely with each other at the HfK, because otherwise the challenges of the
2020/2021 winter semester cannot be met, either organizationally or substantially.
3.1 CLASSES
While planning the semester, the Dean’s offices and the Campus-Offices will
work closely together to establish how a class, event, or individual appointment
can be held (digitially or in person). During in-person appointments, distance
and hygiene rules must be strictly observed.
6
After mid-September, the Art and Design Campus-Office will send a form to
all Art and Design faculty. Please use it to tell us which rooms you would like
to reserve for in-person instruction for the winter semester. Based on this,
the reservation list will be processed, coordinated, and then published in the
semester catalogue.
The Music Campus-Office will inform the department about the process by the
end of September, at the latest.
The winter semester’s special circumstances require reliable planning and
good communication. Students who cannot attend the HfK in person must also
have easy access to adequate information. Therefore, class descriptions in
ARTIST should take this into account and present both content as well as study
requirements. All faculty are asked to prepare their courses so that they can
also be taught online, in case the HfK must undergo another lockdown.
3.2 ESTABLISHING REGISTRATION DEADLINES/LOTTERY FOR CLASSES (ART AND
DESIGN)
Registration deadlines will be fixed sometime in September. The date for the Art and
Design department lottery will also be announced in September.
3.3 TESTS AND FINAL EXAMS
Art and Design Department
Integrated Design: Deadlines, as well as all information about registering bache-
lor’s and master’s theses, will be announced in a general e-mail as well as on the
HfK portal in September.
Fine Arts: Solutions for registering for exams are under consideration.
Digital Media: As usual, students may register for bachelor and master’s theses
at any time, without any deadlines.
Depending on circumstances and framework, final exams such as exhibitions,
performances, lectures, etc., should be able to take place during the 2020/2021
winter semester in front of an in-house audience. External guests must be appro-
ved in advance by the Senate administration. Hygiene concepts must be developed
and observed for these events.
Music Department
The deadline for registering for the 2020/2021 winter semester final exams is
September 30, 2020. The examination period finishes on March 31, 2021.
Depending on circumstances and framework, final exam concerts should be
able to take place during the 2020/2021 winter semester in front of an in-house
audience. External guests must be approved in advance by the Senate administ-
ration. The HfK hygiene concept must be observed.
3.4 DIGITAL EQUIPMENT
In cooperation with the departments, the Rektorat has assembled the equipment to
carry out a hybrid 2020/2021 winter semester. Funds for providing digital infrastruc-
ture have also been taken into account. These measure will be taken successively,
depending upon financing.
If necessary, students can also inquire about borrowing equipment for digital classes
at the Ausleihe für Onlinelehre: Ms. Farah Nammar, fnammar@hfk-bremen.de.
7
4. SEMESTER AND LECTURE PERIOD
The winter semester runs from October 1, 2020 to March 31, 2021, with a semes-
ter break from December 21, 2020, to January 1, 2021.
Department Art and Design Music
Lecture period begins October 19, 2020 19. Oktober 2020
Lecture period ends February 19, 2021 February 26, 2021
If necessary, a lecture period may be added or extended. This will not be done
without advance notice.
5. BUSINESS AND FIELD TRIPS
Business trips within Germany will again be possible during the 2020/2021 winter
semester.
Field trips within Germany without overnight stays are permitted during the
2020/2021 winter semester. Groups may not be larger than ten people.
Please be aware of current areas of risk and new developments. Applications must
be submitted within the usual lead time. Permission will only be given if conditions
allow for it. Reservations may not be made before permission is given.
6. FOREIGN STUDENTS
Foreign students with questions—especially if you need assistance with visa prob-
lems—please contact the Dezernat 1: dezernat1@hfk-bremen.de.
7. OTHER
7.1 WELCOMING NEW AND RETURNING STUDENTS
Currently, the plan is to livestream the general assembly welcoming new and re-
turning students. The various programs will also hold individual, in-person events.
The workshops plan to introduce themselves in a video. Incoming music students
will be welcomed via livestream.
For any questions about the general welcome event, please contact our coordina-
tor: Mr. Fabian Brunke (fabrunke@hfk-bremen.de // (0)421 – 9595 1038)
7.2 HOCHSCHULTAGE 2021
The Hochschultage 2021 will not take place in February 2021. We are considering
postponing this event to the end of the summer semester, but it is dependent upon
further developments.
7.3 HFK EVENTS WITH AUDIENCES
Public events should be permitted over the course of the 2020/2021 winter semes-
ter. The administration is staying in contact with the Senate about this matter.
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