COVID 19 Safety Management Plan Tanglin Rugby Club
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COVID 19 Safety Management Plan
Tanglin Rugby Club
1
Table of Contents
1. Introduction........................................................................................ 3
2. Purpose ............................................................................................. 3
3. List of Abbreviations ............................................................................ 3
4. Facility Overview ................................................................................. 3
5. Crowd Management Plan ...................................................................... 4
6. Facility Access ..................................................................................... 4
7. COVID-19 Risk Education ..................................................................... 4
8. Safety Management Officers ................................................................. 5
9. Site Office COVID-19 Safety Management Plan ........................................ 5
10. TRC Safety SOP’s .............................................................................. 11
11. Emergency Contact Details ................................................................. 13
12. Terms & Conditions Advisory to Customers ........................................... 14
13. Appendices ....................................................................................... 14
2
1. INTRODUCTION
Tanglin Rugby Club is a not-for-profit children’s rugby and touch club that leases fields at
Turf Club Road from the SLA and The Blue House.
We are a registered society in Singapore and are also an affiliated member of the Singapore
Rugby Union (SRU)
There are two full-sized rugby pitches, a full-sized soccer pitch and a fourth smaller pitch.
There are four tented areas, a Clubroom and male and female toilets
2. PURPOSE
The purpose of the document is to define the COVID-19 Safe Management Plan at the
premises and give guidelines for its implementation and governance.
3. LIST OF ABBREVIATIONS
Abbreviation Abbreviation Description
TRC Tanglin Rugby Club
TCC The Cage Cricket Pte Ltd
TSG Touch Singapore
ESA Euro Soccer Academy
SCA Singapore Cricket Association
SHN Stay Home Notice
OIC Officer in Charge
QO Quarantine Order
SMP Safety Management Plan
TRC A Area covering pitches 3 and 4
TRC B Area covering pitches 1 and 2
4. GROUND OVERVIEW
Please refer to the diagrams in Appendix A.
Tanglin Rugby Club has grounds that include two rugby fields, one football field and one
smaller field. There are two cricket wickets on the grounds
There are also tented areas, a Clubroom and male and female toilets. The Clubroom and
toilets will be locked and inaccessible to all until further notice
The total floor area of the whole site is 36,384 metres squared. This is broken down into
20,154 sq.m covering the area for Pitches 1 and 2 and 16,230 sq.m in the area covering
Pitches 3 and 4
We will be operating three separate entrance and exit points for TRC Grounds -TRC A (pitch
3), TRC B (pitch 1) and TRC C (pitch 2). Within each TRC ground we have created three
independent Facilities where kids and coaches will train. Each facility will have separate
entrance and exits
Entrance to each facility will be roped off and parents will be directed to a separate area to
wait for their child. Currently, only Pitch 1 and Pitch 3 will be utilised for sports and will be
marked with 10 pods per pitch so there is an absolute maximum of 50 people behind the
ropes per facility at any one time
Chairs will be stacked and marked as out of bounds to users
3
5. CROWD MANAGEMENT PLAN
Tanglin Rugby Club does not have any full-time employees and contracts with a third-party
to manage the grounds. We have appointed this third-party, The Cage Cricket Pte Ltd, to
assist with the crowd management plan and provide the staff to ensure that third-party
users abide by the conditions set out below
All third-parties who use the ground will be issued with the TRC indemnity form, see
Appendix D, which will provide clear guidelines on their role in implementing TRC’s SMP
6. GROUND ACCESS
Tanglin Rugby Club has multiple access points along Turf Club Road and also from the path
past The Rainforest which enters TRC grounds at the corner of Pitch 4 (see Appendix A).
For the implementation of this SMP, all access points will be cordoned off with the
exception of a separate entrance and exit point to each ground. These are indicated on the
grounds diagram in Appendix A
All TRC members and third-party users will be informed of this restriction in access through
all available communication channels and there will be signs displayed along the cordons
stating that no-one is to enter the grounds except at the entrance to TRC A, TRC B or TRC C.
There will be separate exit points for each ground and people will only move in a clockwise
direction around both the ground and facility
Anyone seen violating these requirements will be asked to leave the grounds and will not
be permitted to return at any point during the period of restrictions
Full registration, SafeEntry check-ins and temperature checks will take place at the three
access points. Anyone with any visible symptoms or a temperature of 37.5 degrees or
above will be denied access.
7. COVID-19 RISK EDUCATION
a. All TRC Committee members and TRC Head Coaches will complete World Rugby Covid-
19 Return to Play Awareness Test for Coaches and Players. Relevant Committee
members to complete World Rugby Covid-19 Return to Play Awareness Test for
Administrators
https://playerwelfare.worldrugby.org/covid-19-courses
b. Information to be circulated to all TRC coaches and members covering Crowd
Management Plans, Hygiene, Cleanliness, Safe-Distancing protocols and the use of
TraceTogether application
c. Education posters have been designed (see Appendix E for examples) and will be put up
at all players rest locations and fields of play
d. Floor markings will be placed in tented areas to assist with safe distancing
4
e. 1m markings will be placed by the entrances to assist with safe distancing whilst waiting
to enter
f. All third-party users will be alerted to TRC SMP plan and their personal responsibilities.
All third-party users must sign up to their responsibilities before their booking can be
confirmed. Any users found not following all guidelines will not be permitted to use the
fields going forward
8. SAFETY MANAGEMENT OFFICERS
Appointed SMO for TRC:
Senthil Kumar
Mobile: +65 9009 8056
Email: cricket@thecage.com.sg
Senthil Kumar will be in overall charge of the implementation of the SMP for TRC and Cricket
bookings
TRC shall set the terms of how this will be done for their own use and third-party users.
For example – for third-party users such as ESA, responsibility for Safe Entry will be passed
on to them as per the agreement that they will sign. TRC safety management resources shall
review third-party plans and oversee the event partners safety management officers to
ensure compliance
9. SITE OFFICE COVID-19 SAFETY MANAGEMENT PLAN
a. Type of Bookings and Safety Related Responsibilities
Type of Booking Safety Responsibility
TRC activities TRC – via TCC
SCA and other cricket activities TRC – via TCC. All home cricket teams will
need to sign their agreement to abide by
ALL safety measures
Organised bookings - sport academies, Run by third-party operator such as ESA,
friendly games, league organisers, TSG.
tournaments TRC – via Third Party Operators, TCC will
review their safe management plans and
do spot checks to ensure that all TRC
protocols are being followed. All third-
parties must sign an indemnity form in
which they commit to Safety Plans and
Procedures as prescribed by TRC
5
b. Customer and Communication Flow Plans
6
c. Declarations and Documentations
- Safe Entry/Exit: QR code displayed for access to the TRC grounds. ALL
members/visitors must scan in and out
- TRC will have the ability to scan NRIC/FINs or manually enter NRIC/FIN numbers in
SafeEntry if people cannot scan the QR code.
- In the event that the member/visitor does not have a mobile phone or their
NRIC/FIN then a physical declaration form will be made available and will have to
be fully filled up by the member/visitor. Please see Appendix B. We expect
everybody to enter using SafeEntry and this would be a rare exception
- Declaration and indemnity by third-party organisers
- All TRC Members, coaches and parents will need to register their intention to
attend training by midnight on a Thursday on Google Sheets. These will be
managed centrally and will be set up for each age group and each week.
- ONLY those registered in advance will be permitted to access the grounds.
Registration will be checked at the SafeEntry point
- Team Managers will use this information to determine pods and communicate
these in advance to avoid any crowding or waiting at registration.
- These records will indicate which 5 players have been in a pod and will be
maintained by the SMO for a period of at least 35 days post event
d. Main Registration Site for TRC A: The entrance will be over the metal bridge at the
bottom of pitch 3. The registration desk will be set up here. The entrance will be
clearly signed and will have 1m markings to assist with safe distancing
7
e. Exit for TRC A: The exit for TRC A will be alongside the metal ambulance barrier. Staff
will remind people to check out at the exit
f. Main Registration Site for TRC B: The entrance will be over the metal bridge at the café
area. The registration desk will be set up here. The entrance will be clearly signed and
will have 1m markings to assist with safe distancing
8
g. Exit for TRC B: The exit for TRC B will be over the metal bridge at the edge of the stage.
Staff will remind people to check out at the exit
h. Main Registration Site for TRC C: The entry for TRC C will be through the red archway
at the top of Pitch 1. Staff will remind people to check out at the exit
9
i. Exit for TRC C: The exit for TRC C will be next to the ambulance access by the red arch.
Staff will remind people to check out at the exit
j. Staggered Timing:
- All bookings will be managed to ensure that there is staggered timing so there
are no crowding issues at the entrance/exit. TRC bookings have been set 20
minutes apart and everyone will be asked to leave as soon as the session is over
k. Quarantine areas:
- There will be a designated quarantine area in each ground for anybody that
feels unwell or develops symptoms during a session. This will be the Clubroom
for TRC B and a cordoned off area of a tent for TRC A and TRC C. These areas
are purely for the person to wait at a safe distance until they can evacuate the
grounds
1010. TRC SAFETY SOP’S
a. Resource allocation
No Location Duties No Pax Work Roster
1 Main Registration Sites Ensure Safety 1 per site Dependent on
check-in, temp booking times
screening,
customer
declaration
2 Fields 1, 2 and 3 Safety Exec - 1 per site During booking
Ensure safety periods
practices are
maintained
during game
play
3 Tented rest areas Safety Exec - 1 per site During booking
Ensure safety periods
practices are
maintained
during time on
TRC grounds
4 All locations - SMO Ensure SMP 1 Emphasis
plan is adhered during booking
to periods
Note: For third-party bookings, Safety Executive to be appointed by Organiser. In such instances the
Safety Executive will report to the SMO and / or the Organiser OIC.
11b. Cleaning Routine
Weekdays and Weekends
Time Duties
9am to 4pm Cleaning and Disinfection of equipment and
common areas. Clubroom and toilets to remain
locked and out of bounds.
All to be disinfected if used before another booking
enters the fields
5pm to 11pm - with game Cleaning and Disinfection of equipment and
play common areas. Clubroom and toilets to remain
locked and out of bounds.
All to be disinfected if used before another booking
enters the fields
All common areas will be cleaned twice a day and
this shall be recorded
Any equipment used will be disinfected at the end
of each session
c. Equipment List
1. Thermometers
2. Hand sanitiser
3. Batteries for thermometers
4. Masks for TRC personnel
5. Gloves
6. Disinfectant
7. Stationary
8. Self-declaration forms for those who don’t have phones
d. Groundsman and Other TRC Personnel Daily Log
1. Safe-entry check in and temp log
2. Safe-exit check out and temp log
3. Trace Together app and wearable
4. Please note all Ground and Facilities management personnel will be wearing
high visibility jackets and will be the only individuals who can cross from TRC
Ground A to TRC Ground B
e. Safe Management Communication
1. Email upon booking confirmation
2. Email upon booking reminder
3. SMP published on TRC Website and social media pages
124. Onsite posters
f. Responsibility of Safety Executive to monitor while session is in play
1. Safe distancing of players
2. Safe distancing and protocols of players and game officials during game session
3. Max 50 people in the facility area – to be counted in and out
4. Pods to contain a maximum of 5 people
5. No intermingling of pods
6. Coaches to either be in the pod of 5 or distanced if coaching more than one pod
(see pitch diagram in Appendix A)
7. Parents to wait in the separate tented area outside the pitch facility, they must
ensure safe distancing is maintained
8. To alert the SMO / person in charge should there is any repeated breach of
Safety measures
9. To stay vigilant and to monitor for un-registered players / spectators coming
into the area
11. EMERGENCY CONTACT DETAILS
No Contact Address
1 Safety Management Officer – 9009 8056
Senthil Kumar
2 TRC Committee:
Lee Harle 9423 7311
Mike Jackson 9435 8609
Kimberly Power 9655 0961
3 Ambulance 995
4 Police 1800 2550000
5 Nearest Clinic
Bukit Timah Family Clinic and 6469 8816 897 Bukit Timah
Surgery Road
Raffles Medical 6462 3426 10e Sixth Avenue
#01-03
1312. TERMS & CONDITIONS ADVISORY TO CUSTOMERS
a. All customers will have to duly comply with all requests of information, be
agreeable for temperature screening and to maintain Safe Management
measures. TRC will reserve the right to deny use of the field to any individual /
group that does not comply
b. TRC will have the right to close off any ground or facility at any time in response to
any new emergency information or conditions. Customers will not be able to hold
TRC responsible for any such measures
c. With regards to any Covid-19 related decisions, TRC will only take its guidance
from the Ministry of Health, Sports SG and related NSA’s with regards to decisions
and conditions for sports activities. No other viewpoints will be entertained, and
all members/third parties will have to accept TRC’s decisions.
13. APPENDICES
Appendix Appendix Description
Appendix A TRC Grounds Map
Appendix B Health and Travel Declaration – paper version
Appendix C SafeEntry QR Code for Tanglin Rugby Club
Appendix D Terms and Indemnity for Third-Party Users
Appendix E Education Posters
Appendix F Coaches Briefing 22 June 2020, updated 30 June 2020
Appendix G Email to Members 23 June 2020
Appendix H Certificates
Appendix X Seating Arrangements For Cricket – Next Phase
14Appendix A – Grounds and Facilities Map
Entr. Containers/
Archway
CLUBHOUSE STAGE Food Tent
Tents Tents
TRC B TRC A
PITCH 3
PITCH 1
TRC C NEW LAYOUT
- THREE Grounds: TRC C, B and A
-ALL with separate entrance and
PITCH 1
exits
- No entrance from Rainforest
X
RF Ent.
15TRC A TRC B TRC C
ENTRANCE (up lane, far end of pitch 3) ENTRANCE (BBQ bridge) ENTRANCE (Archway)
EXIT (corner when roads swings left) EXIT (Stage bridge) EXIT (Next To Archway)
LAYOUT OF GROUNDS
GROUND EXIT Tents – PARENTS social distancing GROUND ENTER
FACILITY
5M FACILITY
ENTER
EXIT
2M Max 50 kids and coaches
Coaches Area
3M
9 7 5 3 1
3M
3M
10 27m 8 6 4 2
17.5m 3M
Coaches Area
16Diagram of the area covered by Pitch 1 and Pitch 2 – 20,154 sq.m
RE
MUSER
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SITE PLAN PROPOSED ADDITION AND ALTERATION FOR
TENTAGES, CONTAINER AND CHANGING
SCALE: 1 : 1000 ROOM ON RUGBY PITCH (PLOT 3) MK 15 ON
LOT 02239A PT TURF CLUB ROAD
(BUKIT TIMAH PLANNING AREA)
TANGLIN RUGBY CLUB
SITE AND LOCATION PLAN - PLOT 3
Shanghai Tunnel Engineering Co Ltd
AREA
SITE AREA (PLOT 3) 20,154.00 sq.m I N F R A S T R U C T U R E
TOTAL PROPOSED GFA 458.76 sq.m
AS SHOWN
AMT JAN 2015
WMP JAN 2015
KSC JAN 2015
KSC JAN 2015
158003-01 TRC/03/SP/0101 -
Diagram of the area covered by Pitch 3 and Pitch 4 – 16,230 sq.m
BT
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CR PIT LL F
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OT
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PROPOSED ADDITION AND ALTERATION FOR
DRAINAGE WORKS ON RUGBY PITCH (PLOT 4)
MK 15 ON LOT 02239A PT TURF CLUB ROAD
(BUKIT TIMAH PLANNING AREA)
N
SCALE: 1 : 1000
AREA
SITE AREA 16229.512 sq.m
FOR CONSTRUCTION TRC/04/SP/0201 B
17Appendix B
Health and Travel Declaration for TRC
1) Email address:
2) Date of training that you are responding for:
3) Full names of ALL attendees at training on date indicated above:
4) Main contact number:
5) I declare that ALL attendees have taken their temperature before leaving the house
to attend TRC training and ALL were below 37.5 degrees (please tick box):
Below 37.5
37.5 or above – may NOT attend.
6) Which age groups will your family be training with - please write down ALL that
apply:
7) I declare that no-one attending has any respiratory symptoms such as shortness of
breath, cough, sore throat, breathing difficulty (please tick box):
No symptoms
Symptoms – may NOT attend
8) I declare that we (the attendees) have not had close contact with anyone that is
currently under quarantine, has been warded for observation due to COVID-19 or
diagnosed with COVID-19 in the past 14 days (please tick box)
No close contact
Close contact with suspected case - may NOT attend
9) I declare that none of the attendees are currently serving Leave of Absence / Stay
Home Notices / Quarantine Order by MOM or MOH (please tick box)
No LOA, SHN or QO
LOA, SHN or QO issued - please do NOT attend training
If ANY of your responses above have indicated that you should NOT attend training please
do stay at home. We'll miss you and we look forward to seeing you in 14 days! Be well.
Appendix C
1819
Appendix D
Use of Tanglin Rugby Club Grounds: SafeEntry and Indemnity Form
Dear User of Tanglin Rugby Club (“TRC”),
In our preparations for reopening, we would like to outline some of our requirements to ensure that
all our Third-Party Users have their own SafeEntry and additional Safety Management Protocols (SMP)
in place.
Before we can allow you to use our facilities we require that you fulfil the five requirements below:
1. Inform your customers and staff that they will be required to enter using the TANGLIN
RUGBY CLUB SafeEntry QR Code
- There will be TRC QR codes displayed at the grounds
- Please only check in to the facility that you are using, TRC a or TRC B
- Ensure your members check-out
2. Have prepared your detailed Safety Management Protocols, including plans for
temperature taking on entry
- This must be submitted to TRC in advance of any booking and must be approved
before any booking can take place
- Your members must be requested to use TraceTogether
- Anyone that looks unwell or has a temperature of 37.5 or above must be denied
entry
- Travel and health declarations should be obtained for all attendees
- Registers should be maintained to aid contact tracing, this includes recording who is
in each group of five
3. Only use the dedicated Site Access and Exit points for each facility by Turf Club Road
- There will be NO access to TRC via the path from The Rainforest or at any other
point along the perimeter of the grounds except via the entrances indicated
4. Sign and return the attached Indemnity Form (this must be done before you will be
permitted to use our facilities)
- All sections must be completed and you must acknowledge that you take FULL
responsibility for ensuring that all SafeEntry procedures are followed, temperatures
are checked, registration is taken and that safe distancing is maintained at ALL times
whilst on TRC premises
- Return the signed form by email to Kimberly Power at Membership@trc.sg
5. Confirm your agreement that your use of TRC grounds is fully dependent on complete and
continued compliance with the SafeEntry and Safety Management Protocols as detailed
above.
- Anyone found to be in breach of these arrangements will be prevented from using
TRC grounds
If you have any questions on reopening at TRC please do not hesitate to contact us at
Membership@trc.sg
Best regards
The Tanglin Rugby Club Committee
20Tanglin Rugby Club – Pitch User’s Waiver and Indemnity Agreement
This Agreement is between:
(1) (Name) …………………………………..…………………. (NRIC/FIN/Passport No)………………………………….
of (home address)……………………………………………………………………………………………………………
(the “Pitch User”); and
(2) Tanglin Rugby Club of 21 Greenwood Lane, 286949, Singapore a registered society with
registration number UENT06SS0061J (“TRC”)
The Pitch User wishes to use the TRC Pitches and facilities at Turf Club Road, Turf City, Singapore
287994 (the “Pitches”) for one or more sport and/or social events (each an “Event”). TRC has
agreed to allow the Pitch User to use the Pitches for one or more Events strictly on the basis of
this agreement that:
1. The User acknowledges that TRC cannot be responsible for the activities carried on during
the Event.
2. The User accepts full and unqualified responsibility for all persons attending or
participating in each Event, including the compliance by those persons with all legal
requirements that apply to the Event (including, but not limited to, all COVID-19 related
laws, guidelines, advisories, plans and/or instructions);
3. Before the Event, the Pitch User will submit to TRC its safety management plan (the “Pitch
User’s Safety Management Plan”) for approval by TRC, which must be in strict compliance
with:
(a) All applicable COVID-19 Regulations and statutes applicable to the Event;
(b) All applicable guidelines and other instructions from Sport Singapore including the
“Advisory for Resumption of Sport and Physical Exercise and Activity for Phase Two
Safe Transition” (including all updates)
https://www.sportsingapore.gov.sg/Newsroom/Media-Releases/2020/Advisory-
For-Resumption-Of-Sport-And-Physical-Exercise-and-Activity-For-Phase-Two-Safe-
Transition
(c) All applicable instructions, guidelines and/or advisories from any sporting governing
body that may apply to the Event; and
(d) The TRC COVID 19 Safety Management Plan.
4. The Event must not proceed without the approval by TRC (at its sole discretion) of the Pitch
User’s Safety Management Plan.
5. Once approved by TRC, the Pitch User’s Safety Management Plan shall become a part of this
agreement.
6. Any failure by the Pitch User or any participant in the Event to adhere to the Pitch User’s
Safety Management Plan and/or any of the laws, guidelines, advisories, plans and/or
instructions listed at 3 (a) to (d) above will result in:
(a) the immediate cancellation of the Event (without any refund of the Pitch User’s
contribution to the cost of the Pitches); and
21(b) the suspension of any future Event until the Pitch User can demonstrate to the
satisfaction of TRC that such future Event(s) can be carried on in compliance with
those laws, guidelines, advisories, plans and/or instructions.
7. The Pitch User agrees:
(a) that it has full legal responsibility for the Event and that TRC and its officers,
employees, agents and/or volunteers shall have no liability whatsoever (including to
the extent permissible by law, in respect of physical injury, illness, loss of life and/or
damage to property) directly or indirectly arising from or otherwise in connection
with any Event; and
(b) to indemnify and hold harmless TRC from any losses, claims, demands, actions,
proceedings, damages, fines and/or penalties, including any legal fees and other
expenses incurred by TRC directly or indirectly arising from or in any way connected
with any Event;
8. The Pitch User consents to the collection, use and/or disclosure of his/her personal data by
TRC for the purposes of the Event, the operation of this agreement and any operational
follow up.
Signed by the Pitch User:_______________________________________ Date__________________
Signed on behalf of TRC:_______________________________________ Date__________________
22APPENDIX D
Example Posters
2324
25
26
APPENDIX F
Coaches Briefing 22 June 2020, Updated 30 June 2020
TRC Return to Play Plan
Coaches/TM’s Update
Phase 2 Opening
22.06.20
Updated 30.06.20
27Overview
• Received Advisory for Resumption of Sport from Sports SG and Return to
Safe Play Guidelines from SRU and TSG.
• TRC operates as Ground Operator and club - multiple policies to ensure
our members and third parties can use facilities
• TRC has to complete a ‘Club Safe Return to Sport Plan’ as well as a ‘Facility
Safety Plan’ before any organized and approved sessions can happen
• No TRC members can use the grounds unless organized and approved
training
• Third party users will have to complete TRC’s indemnity form and share
their Safety Plan as well as follow TRC’s Facility Safety Management Plan
• Cricket had been contracted through summer however they currently
can’t play NB. This may change
• Committee approval to return to training this weekend
• However, all members need to be patient, coaches will need to be creative
and we will need everyone’s help to ensure this works.
Rugby/Touch Guidelines
• We are creating three separate facilities – each incorporating
pitches 1, 2 and 3.
• Each will have separate entrances and exits
• TRC Pitches 1, 2 and 3 will each be transformed into 10 subgroups
or pods, pitch 4 will currently not be used
• Group/pod Size: Max 5 players in their designated area
• Max. 50 kids/coaches per roped facility, parents separate viewing
area outside
• Coaches can work across max 4 pods and not be stationed just in
one pod or on sideline. When entering pods keep safe distancing
from all kids, so direct them but don't physically position them/hold
pads. TM to record which pods coaches allocated
• Pods/Groups must be 3m apart at all times and no mixing during
the session
28>>> NO PUBLIC PARKING ON ROADWAY >>>
Entr. Containers/
Archway
CLUBHOUSE STAGE Food Tent
Tents Tents
EXISTING LAYOUT PITCH 3
PITCH 1
PITCH 2 PITCH 4
RF Ent.
Entr. Containers/
Archway
CLUBHOUSE STAGE Food Tent
Tents
Tents
TRC B TRC A
PITCH 3
PITCH 1
TRC C NEW LAYOUT
- THREE Grounds: TRC C, B and A
-ALL with separate entrance and
PITCH 1
exits
- No entrance from Rainforest
X
RF Ent.
29TRC A TRC B TRC C
ENTRANCE (up lane, far end of pitch 3) ENTRANCE (BBQ bridge) ENTRANCE (Archway)
EXIT (corner when roads swings left) EXIT (Stage bridge) EXIT (Next To Archway)
LAYOUT OF GROUNDS
GROUND EXIT Tents – PARENTS social distancing GROUND ENTER
FACILITY
5M FACILITY
ENTER
EXIT
2M Max 50 kids and coaches
Coaches Area
3M
9 7 5 3 1
3M
3M
10 27m 8 6 4 2
17.5m 3M
Coaches Area
30Rugby/Touch Guidelines
• Coaches to be counted in total participants (max. 50 participants at any facility)
• Facilities Management personnel will be wearing high visibility jackets and will be the only
individuals who can cross from TRC Ground A to Ground B
• Masks: All to wear, to, within and from venue. Exceptions: kids while training, coaches in pods
(coaches on side to wear masks)
• No full contact – eg rucks, mauls, lineouts or scrums, no tackling
• ‘Transient’ touch is allowed – as quoted by Mr Lim Teck Yin CEO Sport Singapore. TRC Rugby stating
this has to be on shorts/below waist – PJ to advise further on ‘Initiated Touch’ for TRC Touch
section
• Equipment: Share of equipment within a pod allowed
• Pads and shields can be used, but modify activities to minimise physical contact
• Sanitise before start, no sharing of equipment between groups/pods, disinfect all equipment at end
• Team meetings: On line
• Social gatherings: No
• Toilets/F&B on site: No
• Parents can bring kids but need to watch in separate area whilst still observing social distancing and
not form parental groups of 5
• Medics: As we are scheduling training over 13 weekend hours and non contact only, committee has
taken decision not to hire medics – continuously reviewed
Coaching Impact
• Reduced session times - 45 mins for U6’s, 1 hour for U7’s and above
• Significant admin – Head Coaches will need to know how many kids are turning up, Friday 10am
deadline for parents to complete google registration sheet and then pre-select pod groups so when
kids turn up a coach from your age group can direct kid straight to that pod whilst parent move to
viewing area.
• Parents and kids will need to use QR code (not SingPass) for TRC entry. If kids don’t have NRIC/Fin
card then bring number and manual completion required. Without kids ID number no entry will be
granted. Temp check will be conducted.
• TM’s need to keep record of player by pod for contract tracing purposes – see google sheet.
• Parental viewing areas will be created - social distancing will need to be observed.
• Clubhouse and toilets will be closed. No F&B. No mixing between TRC A and B
• 50 kids/coaches max on any facility/pitch –if over by one then shift a coach to parent section.
• Once finished coaches to disinfect balls and equipment in disinfectant tubs which will be
strategically placed.
• Everyone to observe safe distancing when exiting grounds, we will exit by pod numbers
• Focus on skills, fun games and fitness
• Created a repository of rugby skills, invasion games and exercises that will help coaches plan
sessions under restrictions. We will need your input into this google doc
• We are commencing training on Sat 27th and Sunday 28th
• NB – parents, kids and coaches are under no obligation to attend training
31Saturday 27th
Time TRC A Pitch 3 (on left) TRC B Pitch 1 (in front
clubhouse)
9 – 9.45am U12 Touch
10.15– 11am U10/U12 GC U14 GC
12.15 – 1.15pm U16 GC U18 GC
3 - 4pm U14 Touch U14 Touch
4.30 - 5.30pm U16/19 Touch U16/19 Touch
Sunday 28th
Time TRC A Pitch 3 (on left) Pitch 1 (in front
clubhouse)
8 – 8.45am U10 Touch U6
9.15– 10am U7 U8
10.30 - 11.15am U9 U10
11.45 - 12.30pm U11 U12
4 – 5pm U13 U15
5.30-6.30pm U14 Islanders
Sunday 5th July schedule
TRC A TRC B TRC C
8am - 8.45am U6 8am - 9am U7 8.15am - 9.15am U10T & U10 GC
9.05am - 10.05am U8C 9.20am - 10.20am U9C 9.35am - 10.35am U12 GC & U14 GC
10.25am - 11.25am U10C 10.40am - 11.40am U11C 10.55am - 11.55am U12C
11.45am - 12.45pm U12T 12.00pm - 1.00pm U12T & U14T 12.15pm - 1.15pm U14T
3.00pm - 4.00pm pitch rest 3.00pm - 4.00pm U16T 3.00pm - 4.00pm U16T
4.20pm - 5.20pm U16GC & U18GC 4.20pm - 5.20pm U15C 4.20pm-5.20pm pitch rest
5.40pm - 6.40pm U14C 5.40pm - 6.40pm U13C 5.40pm - 6.40pm Islanders
GC - Girls Contact
T- Touch
C - Contact
32Google Form to be completed by Thursday midnight
Next Steps
• Member e-mail will be sent with schedule, map and key info
• This doc shared to HC’s but not all members
• Once club e-mail has been sent TM’s to send google sheet & re-
iterate Thursday midnight deadline
• HC’s disseminate detail to coaches
• Google sheets on drills/games – community build
• Coaches/TM’s arrive 15 mins before session to familiarise, direct
parents and kids and encourage/enforce social distancing
• TM’s - please record kids per pod on google sheet
• Positive, fun and enjoyable experience
• Feedback
• Member challenging questions
• Your questions?
33APPENDIX G
Email to Members 23 June 2020
Dear TRC Members,
As per Lee's earlier note we are very pleased to announce that we will resume training this weekend
albeit overcoming one last administrative hurdle which I will cover later.
Over the past few days we have received guidance from Sports SG, SRU (Singapore Rugby Union) and
TSG (Touch Singapore) as to the protocols we need to follow. I'm sure you will appreciate these are
significant as we act as both a Ground Operator and a Rugby Club with different policies which
we need to adhere to.
Apologies for the long mail but I have summarised critical information for members to ensure a safe
and enjoyable return. Last night Head Coaches and Team Managers received a more detailed briefing
from the Committee and further information will be disseminated on an age group basis. Please note
the following:
1. We need to split TRC into two separate grounds. Pitch 1 (in front of clubhouse) will be known
as TRC B and pitch 3 (to the left of pitch one if you look towards the grandstand) will be known as TRC
A.
2. Within each ground there will be a playing facility subdivided into 10 pods.
3. No more than 5 players/coaches can be included in each pod
4. Pods need to be 3m apart
5. Total coaches and kids in anyone facility (including coaches area) is 50
6. Different entrance and exits will exist for each ground and facility (see attached)
7. You will NOT be able to move between TRC A and TRC B
8. Upon arrival at your respective ground entrance please adhere to social distancing queue lines. You
will need to scan TRC QR Code Safe Entry - note you cannot use Singpass only QR code app. For kids
without phones they/parents must bring their NRIC/FIN card or their ID number. This will be
manually entered at each registration desk. If kids do not have safe entry on their phones, ID or ID
number they will NOT be allowed entry.
10. At ground entrance all will receive temperature check, if 37.5 or higher entrance will not be
granted.
11. Upon entrance Coaches/Team Managers will direct kids to facility entrance and pre-allocated
pods where they will remain for the duration of training - for younger age groups coaches will be in
pods. Kids to take water bottles to pods.
12. Following Governing Body advice there will be no tackling, scrums, lineouts or mauls but touch
tackles will be allowed along with pads and other equipment. Head Coaches will advise on
mouthguard requirement subject to their training plan.
13. No equipment/balls will be shared across pods, all equipment/balls will be disinfected before next
session.
14. Once in ground parents will be directed to their viewing area and not be allowed in playing
facility. Parents must maintain social distancing and not form additional sub groups. We request a
minimum number of parents attend training.
15. Parents and coaches not in pods must wear masks at all times. Kids/Coaches in pods do not need
to wear masks when training but as soon as finished please put back on before exiting.
16. After training has finished parents please await arrival of your children in a staggered manner
at facility exit, they will exit by pod (9, then 10, etc), please then exit the ground immediately abiding
by all social distancing measures and avoid forming groups waiting for taxis.
3417. Training times have been reduced to 45 mins for U12's and below and 1 hour for U13's and above
- this will be continuously reviewed.
18. Training schedule is attached for this week and runs from Saturday 9am to Sunday 6.30pm in
order to meet all safe distancing guidelines. We've moved from a 4.5 hour Sunday session to 13 hours
across the weekend and thanks in advance to all the volunteers who will help pull this off.
19. There will be no clubhouse, F&B or toilets open, so bring your own coffee and go before you
arrive!
20. Please note that cricket had pre booked all weekends during the summer holiday but with their
current restrictions cannot yet return to play. If their restrictions are relaxed we will have to figure
something else out!
21. Kids MUST pre-register on a google sheet form (not Team Snap) by midnight Thursday (this will be
shared by TM's shortly) for the following weekend. After this time it will be locked and if name is not
down your child cannot attend training for the upcoming weekend. Head Coaches will need to know
exactly the numbers who are turning up so they can pre arrange kids into pods and ensure correct
number of coaches are allocated so not to go over 50 max capacity per facility. Likewise if you
commit, please turn up. We have created a repository of over 25 drills and games that can be played
by 4-5 players but if two kids don't turn up in a pod we have a problem!
22. Understandably, bearing in mind these restrictions, U5's have decided to delay their return to
rugby - a decision the club fully agrees with and is similar across other Junior Clubs. U6's are trialling
this weekend to see how it goes - good luck coaches!
23. In the last few days Kim has created a 34 page Safety Management Plan, we are working on the
grounds this week to ensure we are compliant on all areas and have been informed that we will
receive spot checks from Sports SG at least once every day. So please, it's up to us all to adhere to the
above.
24. Most importantly, a reminder that there is no obligation for any coaches, parents or kids to attend
training.
Lastly, that caveat. Due to TRC's society status we are still awaiting approval from ROSES and
Enterprise Singapore to resume services. We believe this will be a formality but it's a formality we
must adhere to and hope to receive by this Friday 5pm.
We ask everyone for your continued patience, flexibility and support whilst we go through this
opening phase. We know it's not ideal but the committee, coaches, team managers and many
other volunteers are working very hard to ensure we can get the kids out of the house, exercising and
having fun in a safe and compliant manner. We also hope there will be a further relaxation of
guidelines in the near future.
Attached the training schedule and detail on ground and facility entrance and exit points.
Please reach out to your Head Coaches if you have any immediate questions and if they can't answer
then come back to me.
Yours (we're nearly back) in rugby
TRC Committee
APPENDIX H
CERTIFICATES
3536
37
This is to certify that
Mike Jackson
has successfully completed the online programme:
COVID-19
Return to Play Awareness for Administrators
on this day
17/06/2020
This awareness certificate is valid for six months
after which time you are encouraged to re-take the programme.
Mark Harrington Dr Éanna Falvey
Head of Technical Services Chief Medical Officer
World Rugby World Rugby
This certificate recognises that the holder has completed an online self-check test.
It does not accredit the holder as a qualified coach, match official or medic.
38This is to certify that
Mike Jackson
has successfully completed the online programme:
COVID-19
Return to Play Awareness Test for Coaches & Players
on this day
17/06/2020
This awareness certificate is valid for six months
after which time you are encouraged to re-take the programme.
Mark Harrington Dr Éanna Falvey
Head of Technical Services Chief Medical Officer
World Rugby World Rugby
This certificate recognises that the holder has completed an online self-check test.
It does not accredit the holder as a qualified coach, match official or medic.
3940
41
APPENDIX X
TRC Seating Arrangements for Cricket – Next Phase
Turf City Cricket Ground A – TRC Field 3 and 4
There is one tent sized 32 X 6m
For Cricket Officials Desk will be there where scorers will be able to sit at 1m safe distancing when the
game is on and cordoned off if necessary.
Players from Team A on one side and Team B will sit on other side of the tent with 1m safe distancing
marking for chairs to be located when games are on.
Team A Team B
Scorer Desk
42Turf City Cricket Ground B - TRC Field 1 and 2 – Seating Arrangements
There are two tents sized 18m X 6m and 12m X 5m
For Cricket Officials Desk will be there where scorers will be able to sit at 1m safe distancing when the
game is on and cordoned off if necessary.
Players from Team A on one side and Team B will sit on other side of the tent with 1m safe distancing
marking for chairs to be located when games are on.
Team B in Tent 2
Team A in Tent 1 18m X 6m 12m X 5m
Scorer Desk
4344
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