College Tutor Handbook Office of Human Resources 2020-2021 - 1119 Military Hwy/P.O. Box 448 Santa Maria, Texas 78592 956-565-6308 ...
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2020-2021
College Tutor Handbook
Office of Human Resources
1119 Military Hwy/P.O. Box 448
Santa Maria, Texas 78592
956-565-6308
HR@SMISD.NET
Revised June 2020
Santa Maria ISD
Office of Human Resources
School Year 2020-2021
Dear SMISD Tutor,
Tutors play a critical role in the education of the students of Santa Maria ISD. As a tutor,
you have been hired to accept the duties and responsibilities of a classroom teacher.
You are expected to perform these duties to the best of your ability. At Santa Maria ISD,
we expect all tutors to be role models for our students. You are expected to dress and
conduct yourself in a professional manner at all times.
A current copy of your college schedule is needed at the time of assignment at the
selected campus. Provide a copy of your schedule to the Office of Human Resources.
The information provided in this booklet has been prepared to assist you in your
assignment in order to provide the finest quality of education for the students of the
school district. Please become familiar with the handbook issued to you.
If you have any questions or concerns, feel free to contact the Human Resources
Department at (956) 565-6308 Ext. 1006 or email at HR@SMISD.NET
Thank you,
Elizabeth A. Stenhouse, M. BA
Human Resource Specialist
Title IX Coordinator
2
Introduction
The purpose of this handbook is to provide information that will help with questions and
pave the way for a successful year.
Not all district policies and procedures are included. Those that are have been summarized.
Suggestions for additions and improvements to this packet are welcomed and may be sent
to the Human Resource Department at HR@SMISD.NET
This handbook is neither a contract nor a substitute for the official district policy manual.
Nor is it intended to alter the at-will status of noncontract employees in any way. Rather, it
is a guide to and a brief explanation of district policies and procedures related to
employment. These policies and procedures can change at any time; these changes shall
supersede any handbook provisions that are not compatible with the change. For more
information, employees may refer to the policy codes that are associated with packet
topics, confer with their supervisor, or call the appropriate district office. District policies
can be accessed on line at www.smisd.net.
3
THE TUTOR
Appreciation of Tutors
The Santa Maria Independent School District Board of Trustees, Superintendent of Schools,
Administration, and professional staff consider tutor teaching an important component of
the school program. The tutor plays a key role in upholding the high standard of teaching
maintained in the school system, and the presence of the tutor ensures a
continuous program of quality instruction for all children. Tutors face new and different
situations several times each day, and the work is never easy. Tutors are expected to meet
this challenge with personal dedication and sincere, conscientious effort.
Tutors are welcomed as members of the professional family and are to be treated with
consideration, courtesy, and respect by all school personnel, students, and the community.
A tutor has one of the most difficult assignments in the school system. It is the
responsibility of all school personnel to establish and maintain a helpful and respectful
attitude concerning the tutor and his/her work. The school district will endeavor to
preserve the high status that rightly belongs to the tutor.
Responsibilities of the Principal
The campus Principal or his/her designee will be responsible for providing tutors with the
schedule to be followed during the school day and of any special activities that may be
planned.
The Principal will designate an employee to assist the tutor in locating the classroom and to
provide information regarding the lunchroom, restroom, emergency exits, and other
building facilities. The employee will also assist in locating keys, textbooks, grade books,
and folders which contain the information needed by the tutor.
The Principal will promote an attitude of cooperativeness for tutors among the students
and the staff.
The Principal or designee will visit the tutor assigned room at regular intervals to
provide help and answer any questions. If performance issues arise, the principal will
submit a Tutor Performance Report to the Office of Human Resources. The Office of Human
Resources will contact the tutor for more information and directives.
4Responsibilities of the Classroom Teacher
The classroom teacher will provide the tutor with lesson plans, class roster, up-to-date
seating charts, any materials and supplies needed for the daily lessons, and any special
instructions.
The classroom teacher will promote an attitude of cooperativeness for tutors among the
students and instructional aides.
The classroom teacher will comment upon the performance of the tutor by utilizing the
Classroom Teacher’s Report and submitting it to the campus designee.
Responsibilities of the Tutor Teacher
Policy DPB
The tutor should assume the same responsibilities as the regular classroom teacher,
including any special assignments or duties (i.e., supervision in Cafeteria or hall, etc.) the
regular teacher may have been assigned for the day, and ensure that the following tasks are
accomplished during the day:
1. Perform all duties, both curricular and extracurricular, of the regular teacher.
2. Attendance should be taken following the campus’ procedures.
3. Check the room’s fire drill upon arrival.
4. Introduce self to the neighboring classroom teachers.
5. Follow the lesson plans carefully. Deviations should be noted for the regular
teacher.
6. Control the light and temperature of the classroom.
7. Correct the students’ papers and tests unless the classroom teacher has indicated
otherwise.
8. Leave the room orderly, neat, and locked.
9. Report serious accidents or illness to the principal or nurse immediately.
10. Report incidents of abnormal happenings to the principal or assistant principal.
11. Fill out and submit to the campus designee the Tutor Self Report at the end of
the workday and inquire on opportunities to substitute the next day.
12. Return keys and any confidential information to the main office at the end of the
workday.
The tutor should use this handbook as well as any other manuals provided to ensure
that policies and procedures are adhered to. The tutor should maintain high standards of
ethics, avoid comparisons of teacher-student learning situations, and maintain
confidentiality. The tutor is expected to provide continuity of instruction, maintain
classroom discipline, and provide honest feedback to the regular teacher so that
he/she may follow up on any problems.
5If a tutor is assigned for an extended period of time, attendance at all scheduled
meetings is required. The tutor must report to the front office during the regular
classroom teacher’s conference periods unless informed otherwise. If the tutor is
not sure if attendance at a meeting or function is appropriate, the Principal or designee is to
be consulted.
The tutor will adhere to the following directives:
1. Do NOT eat in front of the class nor personal work such as reading, bill paying,
texting, social media posting, video calling, and use of games on cellular phone.
2. Do NOT leave the classroom unattended.
3. Do NOT change the seating arrangements or room organization except for
temporary grouping for instruction or committee work.
4. Do NOT wear blue jeans (only if permitted by campus principal).
5. Do NOT allow students to use mobile/cellular phones while in the classroom nor to
step out of class to do as such.
6. Do NOT allow students to leave the classroom to buy sodas or food items.
6DISTRICT INFORMATION
Board of Trustees
Texas law grants the board of trustees the power to govern and oversee the management of
the district’s schools. The board is the policy-making body within the district and has overall
responsibility for the curriculum, school taxes, annual budget, employment of the
Superintendent of schools and other professional staff, and facilities. The board has
complete and final control over school matters within limits established by state and federal
laws and regulations.
The board of trustees is elected by the citizens of the district to represent the community’s
commitment to a strong educational program for the district’s children. Board members are
elected by position or place and serve four year terms. Board members serve without
compensation, must be qualified voters, and must reside in the district.
Current board members include:
Mr. Adolfo Hinojosa President
Ms. Oralia “Lala” Ortiz Vice President
Mr. Miguel Zavala Secretary
Mr. Noe Aleman Member
Ms. Consuelo De La Rosa Member
Mr. Jose “Frankie” Gonzales, Jr. Member
Mr. Rambaldo “Ram” Rivera, Jr. Member
The board usually meets the second Monday of each month at the board room located in the
Central Office, 11119 Military Rd. Santa Maria, TX 78592. In the event that large attendance
is anticipated, the board may meet at the various campuses. Special meetings may be called
when necessary. A written notice of regular and special meetings will be posted on the
district web site and Central Office at least 72 hours before the scheduled meeting time. The
written notice will show the date, time, place, and subjects of each meeting. In emergencies,
a Meeting may be held with a two hour notice.
All meetings are open to the public. In certain circumstances, Texas law permits the board to
go into a closed session from which the public and others are excluded. Closed session may
occur for such things as discussing prospective gifts or donations, real-property acquisition,
certain personnel matters including employee complaints, security matters, student
discipline, or consulting with attorneys regarding pending litigation.
7Administrative Staff
The following are the administrators for Santa Maria ISD.
Martin Cuellar Superintendent of Schools 956-565-6308
Salvador Acosta Federal Programs Director 956-565-6308
Enrique Cuellar Business Manager 956-565-6308
Elizabeth A. Stenhouse Human Resource Specialist 956-565-6308
Jose Vela High School Principal 956-565-9144
Dora Lee Rivera-Munoz Middle School Principal 956-565-6309
Jay Viera TGE Principal 956-565-5348
Elizabeth Garza Child Nutrition Director 956-565-5348
Reymundo Sanchez Maintenance & Operations Supervisor 956-565-6308
Israel Gracia Athletic Director 956-565-9144
Helpful Contacts
From time to time, employees have questions or concerns. If those questions or concerns cannot be
answered by supervisors or at the campus or department level, the employee is encouraged to contact the
appropriate department as listed below.
Payroll & Purchasing 956-565-6308 ext. 1008
Payables 956-565-6308 ext. 1003
Maintenance & Transportation 956-565-6308 ext. 5001
8Santa Maria ISD
School Directory
Santa Maria Independent School District
Central Office, P.O. Box 448, Santa Maria, TX 78592
Phone: 956-565-6308/ Fax: 956-565-0598
Campus Principal Phone Fax
Tony Gonzalez Elementary Jay Viera 956-565-5348 956-565-2698
(PreK– 5th Grade)
Middle School Dora Lee Rivera-Munoz 956-565-5348 956-565-6720
(6th - 8th Grade)
High School Jose Vela 956-565-9144 956-514-1968
(9th- 12th Grade)
10
9Employment
Equal Employment Opportunity
Santa Maria ISD does not discriminate against any employee or applicant for employment because of race,
color, religion, gender, national origin, age, disability, military status, genetic information, or on any other
basis prohibited by law. Additionally, the district does not discriminate against an employee or applicant
who acts to oppose such discrimination or participates in the investigation of a complaint related to a
discriminatory employment practices. Employment decisions will be made on the basis of each applicant’s
job qualifications, experiences, and abilities.
Employees with questions or concerns about discrimination based on sex, including sexual harassment
should contact Elizabeth A. Stenhouse, Title IX Coordinator at (956) 565-6308. Questions or
concerns relating to discrimination for any other reason should be directed to the Superintendent of
Schools or the Human Resource Specialist.
Applicable Policies
A tutor is subject to all Board policies and administrative regulations in effects as of this date as well as any
Board policies and administrative regulations which may be adopted subsequent to this date during the
continuation of employment by the District. Board policies can be viewed via the Internet at
www.smisd.net or at any campus’ main office.
Tutor Assignments
Tutor teaching assignments will be made according to the Tutors Major and Transcripts and/or preference
area. The number of days worked will depend upon the District, the tutor’s schedule and preferences, and
the performance of the tutor.
Notification to Report to Work
The tutor will be notified as far in advance as possible when their services are needed. Occasionally, the
principal and/or designee will notify the tutor the afternoon before the day that they are needed to report
to work or they may be called between 7:00 AM and 7:30 AM on the day that the tutor is needed. When
receiving a call to report to work, the tutor should make note of the following information.
Date(s) and time(s) to report
Campus name and location
Principal/designee’s name
Teacher’s name for whom the tutor is needed
Grade/subject assigned to Tutor.
If a message is left on an answering machine or with a third party, the tutor is to call the principal’s office to
personally confirm acceptance of the assignment on the day of the instructions/directions.
10Inability to Report to Work
A tutor needs to remember that upon making a commitment to tutoring for a particular assignment, the
teacher and the students are relying on them to report to work. If an emergency occurs and the tutor is
not able to report to work, the Principal/designee should be notified immediately.
Evaluation of Tutor Performance
A Tutor Self Report form will be provided to each tutor to complete regarding each specific assignment.
The tutor is to fill this form out and submit it to the campus Principal/designee at the close of each day.
Upon returning from their absence, the classroom teacher will comment on the tutors performance by
filling out the Classroom Teacher’s Report and submitting it to the Principal/designee. The Principal/
designee may periodically evaluate the performance of the substitute teacher through a classroom
observation. If necessary, the Principal will document poor performance of a tutor will be filed with the
Office of Human Resources. A copy of documented poor performance will be made available to the tutor.
Termination of Employment
Tutors are non-contracted employees and may resign at any time. A request for release should be
submitted to the Office of Human Resources. The request for release is located on the district website
under Forms at the HR Department. Non-contract employees are employed at will and may be dismissed
without notice. It is unlawful for the district to dismiss any employee for reasons of race, religion, sex,
national origin, disability, military status, any other basis protected by law, or in retaliation for the
exercise of certain protected legal rights.
Non-contracted employees who are dismissed have the right to grieve the termination. To present a
grievance, the employee must follow the District process outlined in Policy Online, which can be found
on the district website, www.smisd.net, or visit the Office of Human Resources.
11Compensation and Benefits
Salaries, Wages, and Stipends
Employees are paid in accordance with administrative guidelines and a pay structure established for each
position.
If you are required to be at school for less than 8 hours, your daily rate will be divided by 8. This will
become your hourly rate. The hourly rate will be multiplied times the number of hours worked to calculate
your earnings for that day. A tutor typically works 8 hours (full day) or 4 hours (half day).
Employees should contact the Office of Human Resources at (956) 565-6308 ext. 1010 for more
information about the District’s pay schedules or their own pay.
12Paychecks
Tutors are paid bi-weekly.
Auto Payroll Deposit
Paychecks will be electronically deposited into a designated account. Contact the Office of Human
Resources for more information about the automatic payroll deposit service.
Pay Dates
The schedule of pay dates for the 2020-2021 school year can be found at www.smisd.net Business Office
Payroll Dates.
Length of Workday
The length of the workday will be set by the Board and Administrative staff. Usually the tutor is expected to
be on duty the entire school day and to perform all duties of the regular teacher. A tutor may work either a
full day, 8 hours, or half a day, 4 hours. No more than 30 hours a week. The normal instructional day for
the campuses is as follows:
Tony Gonzalez Elementary 8:00 a.m. – 3:30 p.m.
Santa Maria Middle School 7:50 a.m. - 4:00 p.m.
Santa Maria High School 7:50 a.m. – 4:00 p.m.
The tutor is to consult with the Principal/designee on the reporting time and length of the workday.
13Worker’s Compensation Insurance
The district, in accordance with state law, provides workers’ compensation benefits to employees who
suffer a work-related illness or are injured on the job. The district has workers’ compensation coverage
from Texas Association of School Boards. Benefits help pay for medical treatment and make up for part of
the income lost while recovering. Specific benefits are prescribed by law depending on the circumstances
of each case.
All work-related accidents or injuries should be reported immediately to the Purchasing/Benefits Dept. at
(956) 565-6308. Employees who are unable to work because of the work-related injury will be notified of
their rights and responsibilities under the Texas Labor Code.
Employees who have been laid off or terminated through no fault if their own may be eligible for
unemployment compensation benefits. Employees are not eligible to collect unemployment benefits
during regularly scheduled breaks in the school year or the summer months if they have employment
contracts or reasonable assurance of returning to service. Employees with questions about unemployment
benefits should contact the Office of Human Resources at (956) 565-6308.
Unemployment Compensation Insurance
Employees who have been laid off or terminated through no fault of their own may be eligible for
unemployment compensation benefits. Employees are not eligible to collect unemployment benefits
during regularly scheduled breaks in the school year or the summer months if they have employment
contracts or reasonable assurance of returning to service. Employees with questions about unemployment
benefits should contact the Office of Human Resources at (956) 565-6308.
14Just for Tutors
General Guidelines
Changes in Tutor Information– The official tutor list for the District is compiled and maintained by the
Office of Human Resources. Please inform the Office of Human Resources in writing of any changes in the
telephone number, address, degree/certification status, or choice of teaching level and/or workdays. The
Office of Human Resources will forward the updated information to the campuses as necessary. For
address/name changes please utilize the appropriate form on the district website under Forms at the HR
Department or visit the Office of Human Resources.
Contact Information– As a necessity, the name and telephone numbers of tutors are on a list and made
available to Santa Maria ISD personnel only.
Dress Code/Grooming— Tutors are to dress professionally at all times. Blue jeans are not allowed. Open
toe shoes must have a strap that goes around the heel. Facial hair is to be neatly trimmed. Tattoos must be
covered.
Inclement Weather/ Emergency Evacuations—The tutor is to ask for specific instructions related to
inclement weather, reports, and duties.
Lunch—The tutors will receive a lunch break. A sack lunch may be brought or a teacher school lunch may
be purchased in the cafeteria.
Nurse’s Schedule—The tutor is to review the nurse’s schedule and guidelines related to
medication administration to students as well as procedures for medical emergencies. If the nurse is
absent, the tutor should find out who the contact person is.
Parking—The tutor is to park in designated spaces. If the tutor does not know where to park, the
Administrative staff can provide direction upon arrival or when accepting the assignment.
Professional Confidence— Tutors are expected to hold in professional confidence any information about
the school (students, teachers, parents, and Principal) which might be gained while tutoring. Should there
be a concern about information you receive, notify an Administrator immediately.
Punctuality—It is important that tutors be on time for their assignment. The tutors should try to arrive a
few minutes early to review the lesson plan and introduce self to the surrounding teachers.
Release of Children—Any outsider who comes into the classroom for information about a child or who
comes to the classroom asking that a child be released from school must be directed to the Principal’s
office. In any event, children are NOT to be released from the classroom without official notice from the
building Principal or his/her designee.
School Property—It is expected that the tutor will maintain good order wherever assigned, and create such
conditions as are conducive to a good learning situation. The regular classroom teacher is legally and
morally charged with the school property as well as the welfare of the children, and no less is expected of
the tutor.
15Tutor Helpful Hints
1. Maintain substitute packet/materials.
2. If there is no seating chart, make one.
3. Do your best to follow the lesson plans and classroom rules already established.
4. Write your name on the board.
5. Be enthusiastic.
6. Be respectful.
7. Be professional
8. Never leave your class unattended.
9. Know/meet the teacher next door.
10. Send only one student to the restroom at a time.
11. Call students by name.
12. Do not let students start any name calling.
13. Stand in the hall/doorway between classes.
14. Have a couple of extra pens/pencils for those students who have “forgotten” thiers.
15. Ask a student for his ID or something of value when they want to borrow a pen/pencil.
16. Identify several “trustworthy” students to help you.
17. Never let a class go early to lunch or to the next class unless instructed to do so.
18. Don’t make statements lightly-students will remember.
19. Make your expectations and rules very clear.
20. Make sure students return items which should remain in the classroom.
21. Do not le student have a knife or weapon. Ask them to give it to you and/or contact
the office for help.
22. Do not grab a student.
23. Do not let student wear hats in the classroom.
24. Walk around the room.
25. Don’t. let the students manipulate you by protesting. Or saying, “we never do that”.
26. Be assertive.
27. Use common sense.
28. Ask another teacher for help.
29. It is better not to argue. Instead say, “ I know this may not be the way so and so does it,
but this is the procedure for today”
30. Give feedback to the teacher-positive and negative.
31. Correct the student’s work for the day if possible.
32. Be neat in your appearance. Look professional.
33. Find out who you can go to with a problem.
34. Do not discuss the teacher’s class with other people.
35. Do not let students use a phone in the classroom.
36. I f a student shows up to class on time, with a pen/pencil, books, notebook, etc., sits in
their assigned seat and appears to be ready for class to start, you have probably
identified a student that you might go to for help.
16Ideas for Effective classroom Management
Classroom management encompasses all of the things that teachers do to obtain and maintain student
cooperation and involvement in classroom learning. Studies indicate that successful management
includes both responding effectively when problems arise and in preventing problems from happening.
Effective classroom teacher are skilled at giving clear directions and information. These teachers express
desired attitudes and behavior; prepare levels of student Success; provide clear expectations for work
standards; offer consistent responses to appropriate and inappropriate student behavior; and generally
use classroom procedures and rules to handle discipline problems.
Then following are some suggestions that will help ensure a successful tutoring experience for both the
tutor and for the students:
1. The tutor should arrive in plenty of time to acquaint self with the school’s procedures, the teacher’s
lesson plans, the room layout and to obtain any additional materials or equipment that may be
needed.
2. When the students arrive, the tutor should introduce self and write his/her tutor is a significant factor
in successful classroom management. Self-confidence, patience, resourcefulness, flexibility and
enthusiasm are important pre-requisites for achieving our goal.
3. The tutor is to take attendance, quickly learn the students’ names and try to call the students by their
names. To help remember names, the tutor should use a seating chart or name tags relating to
specific students. A student is more like to behave if the tutor knows his/her name. In
addition, verify that the number of students in the room corresponds with the attendance list.
4. Classroom control is essential. Discipline is based on understanding and open communication. The
tutor is to deal with it early and the day will be much more pleasant and rewarding.
5. The Tutor is to fill out a student discipline/referral when a discipline problem arises that he/she is
unable to handle. The following are 5 methods for referring a student:
a. Send the student with the referral form to the office
b. Send the referral to the office by way of another student.
c. During an off period, such as a conference period, deliver the referral to the office.
d. Deliver the referral to the office at the end of the day.
e. Leave the referral for the regular teacher to review and /or handle.
176. The tutor is to strive to maintain the established classroom routine. The material the teacher asked to be
covered should be presented and the students should be busy with the work for the time scheduled. If the
tutor is unsure of directions from the notes left by the teacher, another teacher of the same grade level or
subject area should be contacted for some additional information, as it is important for the students to feel
that the tutor understands the material. The students also need to realize that this is the work their regular
teacher would be asking from them if he/she were present. If the tutor is questioned by the students
about changes made, the tutor is to explain that things may be done a bit differently while the regular
classroom teacher is out.
7. The tutor is to be prepared with some alternative plans-a general assignment, an academically related
game, additional reading or a word puzzle-to use if the classroom teacher’s assignment is completed early.
The tutor is to inform another classroom teacher and/or the Principal’s designee of the alternative
assignment to ensure that is appropriate.
8. A tutor should not excuse a student from class or school without direct authorization from the office.
9. The tutor is to report any classroom accidents or student injury to the office immediately.
18Student Discipline
Students are expected to follow the classroom rules, campus rules, and rules listed in the Student Code
of Conduct and Student Handbook. Teachers and administrator are responsible for taking disciplinary
action based on a range of discipline management strategies that have been adopted by the district.
Other employees that have concerns about a particular student’s conduct should contact the classroom
teacher or campus principal. Tutors are to adhere to the policy that corporal punishment is NEVER
administered by the tutor.
Classroom Discipline
Tutors are responsible for the control of classes. The building principal or Facilitator will assist with
problems when necessary. It is normal for the students to “test” new Tutors. Do not let students get
out of control. The district expects you to be in charge of the room.
Suggestions for successful students discipline:
Be fair, firm, and consistent
Praise in public; criticize in private
Do not use sarcasm or other embarrassing methods
Do not use “group” punishment
Use the positive approach
Call attention to a student good behavior rather than misbehavior
Identify standards and stick to them
19Eleven (11) Techniques for Better Classroom Discipline
The following are eleven techniques which can be used in a classroom to help a Tutor
achieve effective group management and control. They have been adapted from an
Article called: “ A Primer on Classroom Discipline: Principles Old and New “, by Tomas R.
McDaniel; Phi Delta Kappan, May 1986 and Budd Churchward, creator of The Honor Level
System: Discipline by Design.
1. Focusing. Be sure you have the attention of everyone in your classroom before
you start your lesson.
2. Direct instruction. The technique of direct instruction is to begin each class by
telling the students exactly what will be happening.
3. Monitoring. The key to this principle is to circulate. Get up and get around the
room.
4. Modeling. “Values are caught, not taught”.
5. Non-Verbal cuing. Non-verbal cues can be facial expressions, body posture, hand
Signals, bell or light tap.
6. Environmental control. A classroom can be a warm cheery place.
7. Low –profile intervention. Most students are sent to the principal’s office as a
result of confrontational escalation.
8. Assertive discipline. This is traditional limit setting authoritarianism.
9. Assertive I-messages. “I want you to…..” or “ I need you to ….” or “ I expect
you to ….”.
10. Humanistic I-messages. “When you talk while I talk….” or “I have to stop my
teaching …..” or “ …..which frustrates me”.
11. Positive discipline. Use classroom rules that describe the behaviors you want.
20The Lesson Cycle—Model for Effective Teaching
The lesson cycle is divided into two components. Component 1 deals with the planning a teacher and
component 2 deals with the act of teaching.
Component 1—PLANNING
Step 1 - Each teacher is responsible for teaching as part of the lesson plan the district’s Curriculum
sequence which includes the TEKS (Texas Essential Knowledge and Skills).
Step 2 - TASK ANALYSIS: This is the procedure used to determine the critical learning elements at
the correct level of difficulty necessary to reach the objective of the particular lesson.
Step 3 - PLAN THE LESSON: This step involves the teacher doing Step 2 above and determining
what activities will be done to master the objective.
Component 2—TEACHING
Step 1 - STATING THE OBJECTIVE: The teacher states the objective for the day.
Step 2 - FOCUS: The teacher generates the students’ interest in the topic/objective.
Step 3 - EXPLANATION: The teacher transfers their knowledge on the topic/objective for the day to
the students via activities, modeling, providing definitions and examples, etc. Basic
information needed by the students to understand the objective is presented to the
students.
Step 4 - CHECK FOR UNDERSTANDING: The teacher ensures that the students are understanding
the material. This is an ongoing process.
Step 5 - MONITORING AND ADJUSTING: The teacher monitors the overall learning environment
and student behavior to determine if it is necessary to adjust the instruction to achieve the
desired result.
Step 6 - GUIDED PRACTICE: Students does work in class that is monitor by the teacher.
Questions are allowed to be asked. Group work is also permissible at times.
Step 7 - INDEPENDENT PRACTICE: Students do work that is not monitored by the teacher.
Step 8 - EXTENSION: The teacher provides an enrichment activity which can generate higher order
thinking and tie in the topic to everyday life.
Step 9 - CLOSER: The teachers help the students summarize what was learned for the day. The
teacher uses the information from closure to prepare for the next day and informs students
of upcoming activities.
Step 10 - CORRECTION (RETEACH): The teacher must do this when students do not reach mastery
of the objective. It can occur at any time between steps 3 and 9.
21Tutor Self Report
Tutor Name: ________________________ Last 4 digits of SSN: _____________________
Date : ________________________________ Teacher tutor for: ___________________
Grade/Subject: __________________________________ Campus: _______________________________
Notes regarding lesson plans:
I also taught:
Notes regarding behavior:
Student assistants:
Students who were absent:
Messages for the permanent teacher:
Please let me know of any areas you feel I can improve to be a better Tutor for you.
22Tutor Poor Performance Report
Tutor Name: ________________________ Last 4 digits of SSN: _____________________
Date: ________________________________ Teacher Tutored for: ___________________
Grade/Subject: __________________________________ Campus: _______________________________
I hereby document the poor performance of the above named substitute in one or more of the following
areas:
_____ The tutor does not report to work on time.
_____ The tutor displays poor grooming or inappropriate dress
_____ The tutor does not supervise the students outside the classroom setting as needed
_____ The tutor does not perform assigned duties (bus duty, lunchroom, etc.)
_____ The tutor does not demonstrate competency in classroom management
_____ The tutor teacher does not demonstrate competency in content area
_____ The tutor does not maintain effective communication with students
_____ The tutor does not maintain an orderly environment for learning
_____ The tutor does not follow the teacher’s lesson plans
_____ The tutor does not assist students in small group activities
_____ The tutor does not demonstrate appropriate behavior with students (professionalism)
Comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Principal’s Signature: ______________________________ Date: _____________________
(A copy will be provided to the tutor )
23Classroom Teacher’s Report
Feedback Concerning Tutor Performance
Tutor Name: ________________________ Last 4 digits of SSN: _____________________
Date : ________________________________ Teacher tutored for: ___________________
Grade/Subject: __________________________________ Campus: _______________________________
The Santa Maria Independent School District recognizes that tutor plays a significant role in the instruction-
al program. The observations of the classroom teacher perform an integral role in assisting the
Office of Human Resources in the selection of substitute teachers who contribute to a program of quality
instruction and educational continuity. Please complete this report and return it to the school office upon
your return to the classroom.
Directions: Check appropriate responses. Comments are encouraged. Negative responses (“no”) must be
Accompanied by explanatory comments.
CONDITIONS OF INSTRUCTIONS YES NO
1. Adequate lesson plans, materials and information were provided _____ _____
2. Students were oriented to classroom procedures during my absence _____ _____
PERFORMANCE OF THE TUTOR
1. Records were accurately completed _____ _____
2. Lesson plans were implemented _____ _____
3. Effective classroom control was maintained _____ _____
4. Students reflect a positive response _____ _____
5. Anecdotal report of classroom activity was provided _____ _____
6. Behavior ethical to the standards of the teaching profession appears
to have been exhibited _____ _____
7. Classroom materials, etc., were left in order at the close of the school day _____ _____
8. I would recommend return of this substitute _____ _____
COMMENTS: __________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
24Santa Maria Independent School District
2020-2021
Tutor Handbook Receipt
Name: _____________________________________ Last 4 digit of SSN: ______________
I hereby acknowledge receipt of my personal copy of the Santa Maria ISD Tutor Handbook
I agree to read the packet and abide by the standards, policies, and procedures defined or
referenced in this document.
The information in this packet is subject to change. I understand that changes in district
policies may supersede, modify, or eliminate the information summarized in this packet.
As the district provides updated policy information, I accept responsibility for reading and
abiding by the changes.
I understand that no modifications to contractual relationships or alterations of at-will
relationships are intended by this packet.
I understand that I have an obligation to inform the Office of Human Resources of any
changes in personal information, such as phone number, address, etc. I also accept
responsibility for contacting my supervisor or the Office of Human Resources if I have
questions or concerns or need further explanation.
_______________________________________ ____________________
Signature Date
(Keep document for your records)
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