City of Temiskaming Shores Arenas Re-Opening Plan Version 3.0 January 19, 2021
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City of Temiskaming Shores
Arenas Re-Opening Plan
Version 3.0
January 19, 2021
Page 1 of 14
Contents
Background ................................................................................................................................................... 3
General Rules................................................................................................................................................ 3
Rental Changes ......................................................................................................................................... 3
Contact Tracing ......................................................................................................................................... 3
Facility Flow............................................................................................................................................... 4
Washrooms and Cleaning ......................................................................................................................... 4
Dressing Procedure ................................................................................................................................... 5
Leased Dressing Rooms ............................................................................................................................ 5
NOHA U16/U18 AAA Hub ......................................................................................................................... 6
Other Notes............................................................................................................................................... 7
Main Takeaways........................................................................................................................................ 7
Don Shepherdson Memorial Arena Information ........................................................................................ 8
Shelley Herbert-Shea Memorial Arena Information ................................................................................... 9
Province of Ontario Reopening Framework .............................................................................................. 10
Green – Prevent ...................................................................................................................................... 10
Yellow – Protect ...................................................................................................................................... 10
Orange – Restrict .................................................................................................................................... 10
Red – Control .......................................................................................................................................... 11
Grey – Lockdown..................................................................................................................................... 11
Facility Flow Images ................................................................................................................................... 12
Facility Flow Image – Don Shepherdson Memorial Arena ...................................................................... 12
Facility Flow Image – Shelley Herbert-Shea Memorial Arena ................................................................ 13
Acknowledgements/Contact Information................................................................................................. 14
Plan contact information: ....................................................................................................................... 14
Page 2 of 14
Background
The City of Temiskaming Shores closed municipal arenas in March 2020 as the COVID-19
pandemic hit the Province of Ontario. Closing arenas in short order was accomplished by quick
actions of staff and communication with our user groups. Provincial regulations, national sport
governing body return to play guidelines, local infrastructure constraints and local recreation
priorities were all considered as this document was created to come up with a plan that can be
safely executed.
This document provides information on how the Don Shepherdson Memorial Arena (located at
75 Wellington St. S) and the Shelley Herbert-Shea Memorial Arena (located at 400 Ferguson Ave.)
in the City of Temiskaming Shores will operate.
The re-opening plan goes over changes to operations from an administration perspective,
changes to the facility and how the public interacts with the facility, other notes to consider and
the main takeaways to remember.
General Rules
Everyone who enters the facility shall abide by all applicable public health measures. Any person
entering the facility, including those who are going onto the ice surface are required to wear a
face covering. Masks will not be provided by the City of Temiskaming Shores. Everyone entering
the facility will be required to have their own face mask. Mask usage includes participants while
they are dressing or undressing within dressing rooms. Masks may be temporarily removed by
anyone actively engaging in an athletic or fitness activity.
Physical distancing of 2m shall be maintained at all times within the facility.
Rental Changes
Ice rental bookings will be spaced a minimum of 10 minutes apart, with gaps of 15 or 30 minutes
allocated when available to allow for minimal overlap time between users who visit the facility
for adjacent rental times. This will minimize the amount of contact time two ice rental groups
will have while also providing the least disruption to normal operations.
No spectators will be permitted in the facility, other than up to one accompanying parent,
guardian or other adult for each athlete under the age of 18. No younger siblings will be allowed
to access the facility including those who may have an earlier or later ice time scheduled.
Rental organizers shall be allowed into the facility to administer their rentals and/or programs.
Contact Tracing
Contact tracing for those who enter the facility will be completed based upon which colour stage
of the Province’s reopening framework our district is placed in. In the green stage, all ice rental
organizers are required to keep an attendance record including the name, contact number and
Page 3 of 14
contact email for every participant who attends each rental of the facility. For example, if Hockey
Team A has a 2-hour ice rental on Monday and a 2-hour ice rental on Friday they will be required
to have a separate list for both rentals comprising of the actual attendance for each day.
In Yellow, Orange and Red stages, all ice rental organizers are required to ensure everyone who
enters the facility for their rental fills out the electronic COVID-19 screening and contact tracing
form the City of Temiskaming Shores has developed. A sign with QR code will be present at the
entrance of the facility for attendees to open the form with their phones. The form can also be
accessed by going to: https://forms.temiskamingshores.ca/COVID-19/Facility-Check-in-Form.
Everyone will be required to fill out the form completely and honestly. If an attendee answers
“Yes” to any of the questions they shall NOT enter the facility.
This form needs to be completed by everyone who enters the facility including minors and City
of Temiskaming Shores staff will be following up with renters to ensure compliance. The form
may be completed before entering the facility.
Facility Flow
General facility flow will be in one direction as per the indications marked on the floor and all
people within the facility will be required to follow physical distancing requirements. The main
entrance of each facility will be split with designated entrance and exit doors. Once entering the
facility, participants will have direct routes to the dressing area(s) with parents and/or guardians
expected to move directly to where they will be for the duration of the rental. Parents/guardians
will be allowed to accompany their children to the designated dressing area to assist them tying
skates or buckling their helmet. Access to certain areas of the facilities may be restricted. Parents
and guardians are encouraged to leave the facility for the duration of the ice rental and return at
its conclusion.
Upon entering the facility, there will be a reminder to self-screen for COVID-19 symptoms. There
will also be a hand sanitizer station immediately upon entering that everyone should use before
going further into the facility. All ice users will immediately continue to their assigned dressing
areas while any parents/guardians will be required to follow the directional markers on the floor
to proceed to a seating area or leave the facility.
Washrooms and Cleaning
Staff will be undertaking additional cleaning and disinfecting of the facility before, during and
after facility rentals. All disinfecting will be completed with EP50 (DIN:02340321) as per
manufacturer’s directions regarding dilution and use. Dressing areas, including their
washroom(s) will be cleaned and disinfected after each use by a user. Washrooms within the
facility will be open for restricted use by patrons only. No members of the general public will be
allowed in the facility to ensure current regulations are being followed. The washrooms within
Page 4 of 14
the lobby of the facility will be open for use but will be restricted for use to one person at a time.
The washrooms will be cleaned and disinfected twice per day. All washrooms within participant
dressing areas will be cleaned and disinfected between each use of that dressing area.
Hand sanitizer will be available in multiple public locations within each facility. Hand sanitizer will
also be provided at the entrance of each facility and at the entrance to all dressing room
locations.
Dressing Procedure
o All rentals will be provided specific dressing rooms with individually marked
dressing spots within each room spaced 6ft apart. Dressing rooms will have
capacities of 7, 8, or 9 people depending on their size.
o Dressing rooms will remain locked until 15 minutes before each rental. Before the
arena attendant goes onto the ice surface with the resurfacer, they will unlock the
dressing room door for the next participants to use. After they complete the
resurfacing they will clean and lock the last used dressing rooms.
o After a rental is over, participants will use the same dressing room and same
spot they used prior to going on the ice. After undressing, participants are
required to immediately leave the facility.
o No showers will be available, and participants will be required to leave the
facility as soon as possible after their rental has finished. No participant shall stay
in the facility longer than 15 minutes after the conclusion of their ice time.
o In the event that a rental has more participants than individual dressing spots
available in a dressing area, the renter shall ensure that room capacities are not
exceeded. They shall coordinate with their participants to share the dressing
spaces in the allocated time before and after their rentals.
Leased Dressing Rooms
The Don Shepherdson Memorial Arena has 3 dressing rooms leased to tenants for their private
use. These dressing rooms shall be available to use as long as physical distancing of 2-meters is
maintained at all times and room capacities are not exceeded.
Room 11 within the arena (also known as the Cubs room) is currently leased for use by the New
Liskeard Cubs hockey team. That room will be available for use by the leasee granted that they
follow applicable rules as set out within this plan. The room shall have a max capacity of 10
people, be opened no earlier than 15 minutes before a rental, shall be closed no more than 15
minutes after a rental and all who use the room shall maintain physical distancing of 2-meters
from one another.
Room 12 within the arena (also known as the Lions room) is currently leased for use by the New
Liskeard Lions hockey team. That room will be available for use by the leasee granted that they
Page 5 of 14follow applicable rules as set out within this plan. The room shall have a max capacity of 10
people, be opened no earlier than 15 minutes before a rental, shall be closed no more than 15
minutes after a rental and all who use the room shall maintain physical distancing of 2-meters
from one another.
Room 13 within the arena is currently leased for use by the Grant Propane Oldtimers hockey
team. That room will be available for use by the leasee granted that they follow applicable rules
as set out within this plan. The room shall have a max capacity of 6 people, be opened no earlier
than 15 minutes before a rental, shall be closed no more than 15 minutes after a rental and all
who use the room shall maintain physical distancing of 2-meters from one another.
The Shelley Herbert Shea Memorial Arena has 2 dressing rooms leased to tenants for their private
use. These dressing rooms shall be available to use as long as physical distancing of 2-meters is
maintained at all times and room capacities are not exceeded.
Room 16 within the arena is currently leased to the Haileybury Figure Skating Club. The club shall
only allow coaches to use the room to get dressed before using the ice surface. All other skaters
shall either use their regularly assigned dressing room within the facility or the first row of
bleacher seating nearest the ice surface door to the entrance of Room 16. Spaces will be marked
6ft apart on the first row of the bleachers to reinforce physical distancing.
Room 17 within the arena (also known as the Old 54’s room) is currently leased for use by the
Armstrong Oldtimers hockey team. That room will be available for use by the leasee granted that
they follow applicable rules as set out within this plan. The room shall have a max capacity of 12
people, be opened no earlier than 15 minutes before a rental, shall be closed no more than 15
minutes after a rental and all who use the room shall maintain physical distancing of 2-meters
from one another.
NOHA U16/U18 AAA Hub
The NOHA and OHF has approved the U16/U18 hub concept beginning on November 16, 2020.
The hub concept will see the New Liskeard U18’s cohort with the North Bay U18s in four teams
of 11 players a piece. These four teams will play modified 5-on-5 games. Any usage of the
DSMA for games within the NOHA U16/U18 hub shall follow all rules and regulations as
outlined within this document except for the following modifications:
1. All NOHA U16/U18 hub games shall be scheduled to begin a minimum of 45 minutes
after the preceding ice rental for any other user group. NOHA U16/U18 hub games
scheduled back-to-back shall be permitted to have a 15-minute gap between games.
Any ice rentals following a NOHA U16/U18 hub game shall begin no sooner than 45
minutes after the conclusion of the preceding icetime. The City of Temiskaming Shores
will not charge a fee for any time between ice rentals.
Page 6 of 142. The New Liskeard U18’s shall provide a volunteer to be stationed at the entrance to the
facility no later than 15 minutes before the start of a game to ensure people entering
the facility are adhering to the rules as outlined in this document.
3. Dressing rooms shall be provided in the following order:
a. Game 1
i. New Liskeard U18’s Team 1 – Cubs Room, Room 2, Lions Room
ii. Visiting U18’s Team 1 – Room 3, Room 4
b. Game 2
i. New Liskeard U18’s Team 2 – Cubs Room, Room 2, Lions Room
ii. Visiting U18’s Team 2 – Room 6, Room 7, Room 8
4. The New Liskeard U18’s will ensure messaging to the public clearly states games are
NOT open to the public.
5. In addition to one parent per participant under 18 years of age only, the following
members of the public shall also be allowed into the facility: rostered team personal, 1
volunteer to observe the facility entrance, scorekeeper, referees.
Other Notes
The vending machines will be available for use with extra disinfection of touch points provided
throughout the day. However, water fountains and the pay phone will not be available for use.
This plan will be revised as new information is available whether from the provincial government,
ORFA or the Timiskaming Health Unit. Staff will review our procedures after ice is installed and
users have been through the facility.
Main Takeaways
• Participants must arrive at the facility no more than 15 minutes before their scheduled
ice time and leave no more than 15 minutes after their booking. A dressing area will be
provided and unlocked by arena staff no earlier than 15 minutes before their scheduled
booking. Any participant who needs assistance putting on their equipment MUST arrive
at the facility partially dressed.
• There will be specific directions for walking around the facility to minimize the amount of
close contact between people and to better allow for physical distancing.
• Only one parent or guardian will be allowed per participant to access the facility for
supervision purposes.
• Staff will provide additional cleaning and disinfecting around the facility including
disinfecting the dressing areas after each booking.
• Everyone who enters the facility will be required to self-screen themselves for COVID-19
symptoms. Any person who displays a symptom of COVID-19 is to refrain from entering
the facility.
Page 7 of 14• Facility renters will be required to keep a list of participants who attended each ice
booking to assist contact tracers in the event of a positive COVID-19 test.
• This document will be reviewed regularly and will be changed as government regulations,
public health directives and other information is made available.
Don Shepherdson Memorial Arena Information
Usage of the Don Shepherdson Memorial Arena will be different from before the facility closed
in March. COVID-19 has shown to transmit from person to person within indoor spaces more
readily than outdoor spaces which necessitates extra precautions for reopening. City staff have
consulted with the most up-to-date information available from industry leaders and municipal
partners to minimize the risks of COVID-19 transmission.
The Don Shepherdson Memorial Arena poses unique challenges due to its age and the size of
common areas throughout the facility. We have created a plan which provides the most
reasonable compromise of facility limitations, public health guidelines and new industry
standards.
Dressing rooms will be provided for participants to use but capacities will be limited to ensure
everyone can maintain a physical distance of 2-meters. No off ice warm ups of any kind will be
allowed within the facility.
Participants who will be using the ice surface will be required to arrive to the facility no more
than 15 minutes before their scheduled ice time. Any participant who requires assistance to put
on their equipment MUST arrive dressed (minus their skates and helmets). Any participant who
does not require assistance to put on their equipment is STRONGLY RECOMMENDED to arrive
dressed to the facility. In all instances, dressing rooms will only be available for participants 15
minutes before their scheduled ice time.
Up to 30 people will be allowed to use the ice surface per rental as long as physical distancing off
the ice surface is maintained (e.g. within dressing rooms, hallways, lobby area, etc).
Any ice rentals where more than 30 people are expected to be on the ice surface at a given time
are required to submit a dressing room and facility usage plan to the Director of Recreation which
outlines how the renter will ensure physical distancing takes place at all times off the ice surface
for their users.
Facility amenities such as the sound system and scoreboard may be used as long as they are
disinfected before and after each use. Temiskaming Shores Minor Hockey Association Half-Ice
boards may be used provided they are setup and taken down following the agreed upon regular
procedure and physical distancing is maintained at all time.
Page 8 of 14Shelley Herbert-Shea Memorial Arena Information
Usage of the Shelley Herbert-Shea Memorial Arena will be different when the public returns to
the ice. COVID-19 has shown to transmit from person to person within indoor spaces more readily
than outdoor spaces which necessitates extra precautions for reopening. City staff have
consulted with the most up-to-date information available from industry leaders and municipal
partners to minimize the risks of COVID-19 transmission.
The Shelley Herbert-Shea Memorial Arena poses unique challenges due to its age and the size
of common areas throughout the facility. We have created a plan which provides the most
reasonable compromise of facility limitations, public health guidelines and new industry
standards.
Dressing rooms will be provided for participants to use but capacities will be limited to ensure
everyone can maintain a physical distance of 2-meters. No off ice warm ups of any kind will be
allowed within the facility.
Participants who will be using the ice surface will be required to arrive to the facility no more
than 15 minutes before their scheduled ice time. Any participant who requires assistance to put
on their equipment MUST arrive dressed (minus their skates and helmets). Any participant who
does not require assistance to put on their equipment is STRONGLY RECOMMENDED to arrive at
the facility dressed, ready to head onto the ice surface. In all instances, dressing rooms will only
be available for participants 15 minutes before their scheduled ice time.
Up to 30 people will be allowed to use the ice surface per rental as long as physical distancing off
the ice surface is maintained (e.g. within dressing rooms, hallways, lobby area, etc).
Any ice rentals where more than 30 people are expected to be on the ice surface at a given time
are required to submit a dressing room and facility usage plan to the Director of Recreation which
outlines how the renter will ensure physical distancing takes place at all times off the ice surface
for their users.
During the parent-and-tot skating program delivered by the Haileybury Figure Skating Club on
Thursdays from 5:45pm to 6:15pm, the maximum number of people allowed to be on the ice
surface will be increased from 30 to 40. Before and after this program, the Haileybury Figure
Skating Club will be offering other skating programs with the maximum number of skaters
much lower than the 30-person limit. Therefore, the total number of people who will be in the
facility before, during and after the parent and-and-tot program will still be within a range
which ensures physical distancing of 2-meters can still occur.
Facility amenities such as the sound system and scoreboard may be used as long as they are
disinfected before and after each use. Temiskaming Shores Minor Hockey Association Half-Ice
boards may be used provided they are setup and taken down following the agreed upon regular
procedure and physical distancing is maintained at all times.
Page 9 of 14Province of Ontario Reopening Framework
The City of Temiskaming Shores Arena Reopening plan has been created to follow applicable
public health measures. In addition to the measures outlined in this plan, additional measures
for each stage of the province of Ontario’s reopening framework are below. To find out which
stage of the reopening framework the District of Timiskaming is in go to
www.timiskaminghu.com.
Should a measure outlined in the plan contradict an item within a certain stage of the
reopening framework, the item within the reopening framework shall be followed.
Green – Prevent
• Masks must be worn while in the facility unless engaged in a sport.
• A maximum of 50 people will be allowed in the facility.
• Everyone in the facility must maintain 2m of distance from one another unless engaged
in a sport.
• Event organizers must collect a list of names and contact information for everyone who
attends their rental.
• All other applicable restrictions will apply.
Yellow – Protect
• Masks must be worn while in the facility unless engaged in a sport.
• A maximum of 50 people will be allowed in the facility.
• Everyone in the facility must maintain 2m of distance from one another unless engaged
in a sport.
• Event organizers must ensure everyone who enters the facility during their rental fills
out the City of Temiskaming Shores electronic Covid-19 screening form.
• All other applicable restrictions will apply.
Orange – Restrict
• Masks must be worn while in the facility unless engaged in a sport.
• A maximum of 50 people will be allowed in the facility.
• Everyone in the facility must maintain 2m of distance from one another unless engaged
in a sport.
• Event organizers must ensure everyone who enters the facility during their rental fills
out the City of Temiskaming Shores electronic Covid-19 screening form.
• All other applicable restrictions will apply.
Page 10 of 14Red – Control
• Masks must be worn while in the facility unless engaged in a sport.
• No spectators of any kind will be allowed, only 1 parent or guardian may be allowed per
participant under 18 years old.
• Team sports must not be practiced or played except for training (no games or
scrimmages).
• Only 10 people will be permitted on the ice surface at any one time.
• Everyone in the facility must maintain 2m of distance from one another including while
on the ice surface.
• Event organizers must ensure everyone who enters the facility during their rental fills
out the City of Temiskaming Shores electronic Covid-19 screening form.
• All other applicable restrictions will apply.
Grey – Lockdown
• City of Temiskaming Shores Arenas will be closed.
Page 11 of 14Facility Flow Images
Facility Flow Image – Don Shepherdson Memorial Arena
Page 12 of 14Facility Flow Image – Shelley Herbert-Shea Memorial Arena
Page 13 of 14Acknowledgements/Contact Information
ORFA - Reentering and Reopening Guiding Principles
ORFA - COVID Phase 3 Reopening Changeroom Updates (Not available publicly)
Ontario COVID-19 Response Framework
OHF - Return to Hockey
USA Hockey – Returning to the Rinks
Plan contact information:
Mathew Bahm
Director of Recreation - City of Temiskaming Shores
Phone: 705-672-3363
Email: mbahm@temiskamingshores.ca
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