CDBG Application Workshop December 15, 2021 2021-2022
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ARKANSAS ECONOMIC DEVELOPMENT COMMISSION
2021-2022
CDBG Application Workshop
December 15, 2021
Grants Administration
Mission
The mission of the
Grants Management Division
is to improve the quality of life and
economic well being of the citizens of
Arkansas through the effective
management of Federal
and State grant programs
Grants Administration
Arkansas Community and Economic
Development Program
In Arkansas, the State Program is
known as the Arkansas Community
and Economic Development Program
(ACEDP)
• Community Development Block Grants (CDBG) are funded through the United States Department of Housing and Urban Development (HUD)
•Created by the Housing and Community Development Act (HCDA) of 1974, as amended. •Congress appropriates funds annually •States and “entitlement cities and counties” receive their portion of the appropriations through annual allocations determined by statutory formula •All Arkansas counties and all cities in Arkansas other than the thirteen “entitlement cities” are eligible for ACEDP grants. •Entitlement cities receive their own CDBG funding directly from HUD.
Grants funded must address one of
the following national objectives of
the program:
• Benefit to low- and moderate-
income (LMI) persons
• Eliminate conditions of slum
and blight
• Address an urgent need
Arkansas Community & Economic Development Grant Program (ACEDP)
Community Development Block Grant (CDBG)
State’s Program for Small Cities
July 1, 2021 – June 30, 2022
2021 Allocation: $18,585,017
Rural Services Admin & TA
$1,000,000 $657,550
Emergency/Urgent Need
$500,000
Public
Facilities/Infrastructure
$2,860,405
Economic
Development
$8,920,808
Water/Wastewater
$4,646,254
Economic Development $8,920,808 48%
General Assistance 7,506,659 40%
Water/Wastewater 4,646,254 25%
Public Facilities & Infrastructure 2,860,405 15%
Emergency/Urgent Need 500,000 3%
Rural Services 1,000,000 6%
Admin & TA
657,550 3%
(3% + 100,000)
$18,585,017 100%
In 2021, the Grants Division awarded $24 million in State CDBG
and CDBG-CV funds, which primarily benefit persons of low- to
moderate-income in non-entitlement, small cities and
communities throughout the state:
o Four (4) economic development projects totaling $6.25M,
which will result in the creation of 462 jobs
o 28 General Assistance projects totaling $6.42 million for a
variety of public facility and public infrastructure projects,
including residential water and wastewater, drainage,
sidewalks, bridges, childcare centers, senior centers, and
centers for disabled persons
o 13 Rural Services Block Grants totaling $775,000 through a
partnership with the Division of Rural Services for
expanded fire protection in communities under 3,000Grants Process
Submission of Application
General Assistance Applications submitted to AEDC Grants Division
• Eligible applicants include all Arkansas cities and counties under
50,000 in population, excluding 13 “entitlement cities”
• Funding generally provided for public infrastructure & public
facilities
• Grant requests range from $75,000 to a maximum of $1,000,000
• Competitively Scored
• Next Due Date: April 15, 2022
These projects must receive a referral from a partner division:
• Economic Development – Business Development Division, AEDC
• Fire Protection/Community Centers (under 3,000 in population) –
Rural Services Division, AEDCAPPLICATION PROCESS
ECONOMIC DEVELOPMENT Utilized for providing communities with resources to assist businesses which expand the state’s economic base and which create quality jobs principally benefiting low- to moderate- income (LMI) employees
ELIGIBLE ACTIVITIES Eligible activities will generally include: grants or loans to for-profit businesses (through the applicant community) for a variety of business purposes; or public facilities (infrastructure) projects undertaken by applicant communities for economic development purposes, where a benefiting business agrees to locate or expand premised on the infrastructure improvements and agrees to create jobs for LMI persons.
Economic Development
Deadline & Selection Criteria
• Economic Development commitments are made year-round.
• Successful applicants invited to make formal application to
AEDC, and project is then administered by Grants Division
Applications evaluated on (not limited to):
• Cost benefit analysis
• Financial feasibility
• Credit worthiness
• Creation or retention of jobs, 51% of which must be made
available to LMI persons at the time of hireEconomic Development
Application Procedure
• Generally same as Categorical grants (which we will go
over)
• Company will complete an Economic Development Set-
Aside Application (infrastructure information,
equipment list, financing, job creation plan) and project
will be underwritten
• Local government will complete formal application
process after commitment negotiated by AEDC Project
Manager
• Timeframe sometimes more acceleratedReferrals for Economic Development Projects are made by the AEDC Business Development Division Contact: Bentley Story 501-682-7484
The AEDC Division of Rural Services awards community center,
fire station, fire truck, and fire-fighting or life-saving equipment
projects through the Rural Services Block Grant Program
(RSBGP) for communities of 3,000 persons or less.
Rural Services
Contact: Becca Caldwell, BCaldwell@ArkansasEDC.com,
501-682-3292Block: What’s Available • Populations of 3,000 or less • At least 51% LMI • Maximum Award $75,000 • 10% Match • $1,000,000 set-aside • 2021 projects announced soon • Next deadline August 2022 (expected)
General
Assistance
The General Assistance set-aside provides
funds for eligible public infrastructure and
public facilities projects (with the
exception of those projects eligible under
Rural Services set-aside)
Applications under this line item are
submitted directly to the AEDC Grants
Division.• Due: October 30, 2021 and April 15, 2022 • Minimum grant request $75,000 • Maximum grant request $300,000 (up to $1M for water/wastewater new construction or extension projects where new customers are added) • Grant request should include all design fees and expected costs except administration • Administrative fees will be added to grant award
Eligible Activities Activities submitted for funding must: • meet one of the national objectives, • be an eligible CDBG activity, • address one of the high priority goals in the CDBG Method of Distribution described in the current Consolidated Plan; and, • not be eligible for funding under another State CDBG funding program in the current Annual Action Plan.
Eligible Public Facilities • Senior Centers • Child Care Centers • County Public Health Units • Youth Centers • Homeless Shelters • Accredited Public Libraries • Food Pantries • Abused Children’s Safety Centers
Public Infrastructure • Drainage and flood control • Streets and roads • Handicap accessible ramps and sidewalks • Residential water • Residential sewer/wastewater
Water and Wastewater Water and wastewater projects must first be reviewed by the Water/Wastewater Advisory Committee (WWAC) through a pre- application process, which includes submission of a Preliminary Engineering Report (PER). The WWAC: • Recommends funding only those proposals that are cost effective, feasible and consistent with State policies and priorities • Uses a single preliminary application to simplify funding requests • Recommends the possible sources of financing
Section C. Water/Wastewater Advisory Committee
(WWAC) Process
The WWAC was implemented in 1992 and received national recognition as a unique model because
of the cooperative efforts of the funding and regulatory agencies involved. Four state agencies
partner in support of water and wastewater services. The WWAC provides project development
guidance and recommends project financing to communities through its application process.
HOW OFTEN DOES THE COMMITTEE MEET AND FOR WHAT PURPOSE?
Representatives from the member agencies meet the first Wednesday of each month to review pre-
applications for water/wastewater projects. The WWAC meetings are open to the public, and
potential applicants may attend the meetings. Projects have to be submitted to the Arkansas
Department of Agriculture, Natural Resources Division, before the 15th of a month to make the
agenda for the next meeting.
WHO ARE THE PARTNERS?
• Arkansas Department of Environmental Quality WHAT TYPES OF PROJECTS CAN BE FUNDED?
• Arkansas Department of Health
• Arkansas Economic Development Commission
• Treatment Plants
• Distribution Lines
• Arkansas Department of Agriculture, Natural Resources Division
• Collection Lines
• U.S. Department of Agriculture - Rural Development • Water and/or Wastewater Service Extensions
• Communities Unlimited • Elevated or Ground Storage Tanks
• New Water Sources - Wells, Other Systems, etc.WHAT HAS TO BE SUBMITTED TO THE WATER/WASTEWATER ADVISORY COMMITTEE?
The Water/Wastewater Advisory Committee has developed guidance for what has to be
included in a submittal.
HOW LONG DOES THIS PROCESS TAKE?
Typically, the review of a project will take a month. However, if the information
submitted is not complete or the agencies reviewing the information have questions,
the Committee will send out a comment letter asking for additional information. Once
each agency is satisfied, the Committee will provide a recommendation letter listing the
potential funding sources for the project. The Committee will not dictate the source of
funding that must be used.
The Committee separates projects into Water and
Wastewater and has forms and guidance documents
for each type of project.
For more information contact:
For Water Projects: Richard Dawson, P.E., Engineer Supervisor
WWAC Pre-Application Form Arkansas Department of Agriculture
ANRC Funding Application Natural Resources Division
For Wastewater Projects: 10421 W. Markham St., Little Rock, AR 72205
WWAC Pre-Application Form Phone: (501) 682-3934 Fax: (501) 682-3991
ANRC Funding Application Email: richard.dawson@arkansas.govAmerican Rescue Plan Act Update A recent survey conducted by the Arkansas Department of Agriculture helped identify over $5 Billion in water and wastewater needs from across the state. The working group for water and other infrastructure projects of the Arkansas American Rescue Plan Act Steering Committee utilized this information to make a request for establishment of a grant program to distribute funding to projects across the state. It is likely that the Arkansas American Rescue Plan Act Steering Committee will not act on this request until next year. If the Steering Committee allocates funding next year for a grant program, The Department of Agriculture will open an application period and provide notice and information about the application process. In addition to any possible funding from the American Rescue Plan Act of 2021, the Natural Resources Division of the Arkansas Department of Agriculture will be receiving additional funding from the recently enacted Infrastructure Investment and Jobs Act. These funds will be distributed through the Clean Water and Safe Drinking Water State Revolving Loan funds. As these additional funds become available, we will notify you and we encourage you to start the application process for funding at any time. You may apply for this financial assistance at the following link: https://www.agriculture.arkansas.gov/wp-content/uploads/2021/08/ANRC-Funding-Application-DRAFT-07-30- 2021-NEW-Format-SAVABLE-FILLABLE.pdf Please note that this financial assistance will be subject to application review, and implementation criteria for the State Revolving Loan program. Reach out to Debra Dickson at debra.dickson@arkansas.gov or (501) 682-0548 with questions you may have about applying for financial assistance for your Water and Wastewater infrastructure
APPLICATION: General Assistance
THRESHOLD REQUIREMENTS • Activities proposed are eligible and comply with CDBG National Objectives and State CDBG priorities. See the CDBG National Objective Section for more information; • Applicant has no significant, unresolved audit findings; • Applicant has no legal actions underway that may significantly impact its capacity; • A city may only have one open General Assistance or Rural Services grant open at one time, a county is limited to two
THRESHOLD REQUIREMENTS
• Applicant is following a detailed Citizen
Participation Plan and Anti-Displacement
Plan;
• Applicant has adopted an authorizing
resolution;
• Applicant must have addressed and cleared
all compliance findings from monitoring;
and,
• Applicant is current with all reporting
requirements (Semi-Annual Status Reports,
closeout reports, audit reports, notification
of annual audits, etc.).SAM.GOV Cities, Counties, Contractors and Professional Service providers MUST be registered with the System for Award Management (SAM) prior to obtaining a contract or agreement with a project receiving federal funding
MEETING A NATIONAL OBJECTIVE
• Benefit to LMI Persons
◦ Area Benefit
• Census
• Survey (100% census or sampling)
◦ Limited Clientele
• Slum and Blight
◦ Area Basis
◦ Spot Basis
• Urgent NeedLMI AREA BENEFIT
LMI Area Benefit National Objective
• Determine the service area – the entire area served by the
activity
• Decide service area based on the activity beneficiaries
• Determine that the service area is primarily residential
• Determine whether the area is at least 51% LMI
◦ At least 51% of the residents benefiting from the CDBG program live in
households earning 80% or less than the area's Median Family Income as
Determined by HUDService area boundaries…why need for survey
◦ may or may be coterminous with census or other geographic
boundaries
◦ one census tract covers an entire city or there may be only two or
three census tracts in an entire county
◦ smaller communities and rural areas where block groups or census
tracts with low population densities cover large areasLMI AREA BENEFIT
Proving it
Census:
• Census Tract & Block Group (or
“published LMI”)
• Survey Methodology:Determining the Results
For LMI Area Benefit Activities not using HUD Census data
PART I. INFORMATION CONTAINED IN YOUR SURVEY
1. Total number of families (including single person families)……. 1._450____
in the activity service area.
2. Total number of families in the service area that were…………. 2._257____
contacted (include not reachable, refused to answer,
incomplete interview/questionnaire)
3. Total number of completed interviews………………………………. 3._228____
4. Percent of families responding (3/2)…………………………………. 4. _88.7___%
5. Total number of persons in the families interviewed……….……… 5._796__
6. Total number of persons in the families interviewed ……….……. 6._412__
who are LMI persons.
7. Divide Line 6 by Line 5 and multiply by 100……………………….…… 7._51.76__%
8. Total number of persons in the service area …………………….…… 8._1,395__
(if community wide, use 2000 Census).
9. Total number of LMI persons benefiting (7 x 8)………………………. 9.__722__
37Documenting the Results
• Use our provided HUD Survey Methodology
• Keep all completed surveys
• Maintain a list of households sampled
• Documentation of selection process
• Keep all records per state requirements
◦ It is listed on the Exhibits required for surveys
what attachments are required as backupLimited Clientele
To qualify under Limited Clientele criteria, the activity
must benefit clientele who are generally presumed by
HUD to be principally low-moderate income:
• Abused children
• Elderly persons (age 62 and older)
• Battered spouses
• Homeless persons
• Severely disabled adults (as defined by Bureau of
Census)
• Illiterate adults
• Persons living with AIDS
• Migrant farm workers
• Other – documentation must be providedUrgent Need
In applying for an Urgent Need grant, the city/county is
certifying that the project primarily serves persons of low- to
moderate-income, and that:
• The proposed project must alleviate existing conditions
which pose a serious and immediate threat to the health
and welfare of the community;
◦ For CDBG-CV, in the application, you will be required to explain how
the project is needed to prepare for, respond to, and/or prevent
COVID-19
• The conditions developed or became urgent within 18
months of the date the proposal is submitted;
• The applicant locality is unable to finance the project on its
own, no other funding is available to address the problem,
and the CDBG funding will be directly targeted towards
alleviation of the threatening conditions; and,Urgent Need, continued
• The threat must be supported by either:
◦ A current declaration of an emergency by the Governor of Arkansas
relative to a flood, a hurricane, a tornado, an earthquake, or other
disaster event, not including droughts, snow, or ice conditions; or,
◦ A current declaration of an immediate and severe health threat by
the Arkansas Department of Health or Arkansas Department of
Environmental Quality relative to the complete failure of a public
water or sewer system or incident of similar significance.
CDBG assistance will generally only be made available to projects which
consist only of activities in support of long-term recovery. CDBG assistance
will generally not be made available to projects with public facility failures
resulting from neglected maintenance by a locality.
Attach Exhibit J, Urgent Need CertificationSlum and Blight Using the Slum or Blight national objective comes with specific requirements which makes it rarely used. This national objective is clarified to include known and suspected environmental contamination, as well as economic disinvestment, as blighting influences. “Clearance” includes remediation of known or suspected environmental contamination. To use “slum and blight” national objective, an applicant must meet specific criteria.
Slum & Blight, defined “Blight” has the same meaning as blighted areas as defined in Ark. Code § 14-168-301. • an area in which the structures, buildings, or improvements, by reason of dilapidation, deterioration, age or obsolescence, inadequate provision for access, ventilation, light, air, sanitation, or open spaces, high density of population, and overcrowding or the existence of conditions which endanger life or property, are detrimental to the public health, safety, morals, or welfare. • any area which, by reason of the presence of a substantial number of substandard, slum, deteriorated or deteriorating structures, predominance of defective or inadequate street layout, faulty lot layout in relation to size, adequacy, accessibility, or usefulness, unsanitary or unsafe conditions, deterioration of site or other improvements, diversity of ownership, tax on special assessment delinquency exceeding the fair value of the land, defective or unusual conditions of title, or the existence of conditions which endanger life or property by fire and other causes, or any combination of such factors, substantially impairs or arrests the sound growth of a city, retards the provision of housing accommodations, or constitutes an economic or social liability and is a menace to the public health, safety, morals, or welfare in its present condition and use, or any area which is predominantly open and which because of lack of accessibility, obsolete platting, diversity of ownership, deterioration of structures or of site improvements, or otherwise, substantially impairs or arrests the sound growth of the community;
On an area basis, If: (1) the area is designated by official action of the local government as substandard or blighted in accordance with Ark. Code § 14-168-301, otherwise known as a “Redevelopment District”; (2) there is a substantial number (at least 25%) of deteriorated or deteriorating structures throughout the area, or public improvements throughout the area are in a general state of deterioration; (3) the assisted activity is designed to address one or more of the conditions which contributed to the deterioration of the area;
(4) documentation is provided and maintained by the recipient on the boundaries of the area and the conditions which qualified the area at the time of its designation; and (5) activities to be assisted with CDBG funds must be limited to those that address one or more of the conditions that contributed to the deterioration of the area. Submit Exhibit I-1, or as required in applicable guidelines and application.
On a spot basis: An activity must be designed to eliminate specific conditions of blight or physical decay not located in a designated slum or blighted area; and be limited to one of the following: acquisition, clearance, relocation, historic preservation, or rehabilitation of buildings, but only to the extent necessary to eliminate specific conditions detrimental to public health and safety. (Public improvements cannot qualify under this standard except for rehabilitation of public buildings and historic preservation of public property that is blighted). Submit Exhibit I-1 or 2, for area or spot basis, as appropriate
Citizen Participation Applicants must include a Citizen Participation Plan in application The primary goal is to provide citizens, especially low- to moderate-income citizens of the community where CDBG-funded activities will take place, an opportunity to participate in an advisory role in the planning, implementation, and assessment of the programs and projects
Citizen Participation Plan should: ◦ Detail the public hearing requirements ◦ Identify the Citizen Participation Coordinator along with the duties and responsibilities ◦ Specify the date the plan was adopted ◦ Policy for providing technical assistance to the community so that they will become knowledgeable about the CDBG program and can contribute some ideas to solving some of the community’s needs • Procedures for comments, objections, and complaints
Public Participation
Cities and counties
applying for grants
under ACEDP must
conduct at least two
public hearings
during the course of
the projectPublic Participation The first public hearing must be held prior to submission of an application. The purpose of this first public hearing is to discuss the needs of the city or county and to set priorities
Public Participation For county applications, the first public hearing must be conducted at the county seat, or at a location and time convenient to the proposed or actual beneficiaries. All public hearings must be presided over by the chief elected official or official designee.
The second public hearing can be conducted anytime after the grant is executed and usually near completion of construction. The purpose of the second public hearing is to advise the public on Clinton, AR project progress
Public hearings must be publicized at least seven days before they are held Examples of publicity include: • newspaper notices • flyers in public places • websites
Advertisements must state that accommodations for disabled or non-English speaking residents will be made available upon advance request Grantees must make every effort to reach and inform low- and moderate-income residents within the community Public hearings should be held at a convenient time for the majority of citizens
Information that should be made available at public
hearings:
◦ The total amount of CDBG funds available
◦ Community development needs
◦ Proposed activities for project and amount to be
requested for project
◦ The proposed amount of funds to be used to benefit
low-and moderate-income people
◦ Whether any persons will be displaced as a result of the
proposed activities
• Remember to document all public hearings:
◦ Copy of advertisement/flyer
◦ Minutes of public hearing
◦ List of attendeesApplication Instructions • Submit one (1) original • Do not fold, staple, or bind in any way other than with a binder clip • Table of Contents must be included • Number all pages • Label all Exhibits and Attachments
Application Contents Application Outline: • Part I. General Information • Part II. Project Budget • Part III. Project Description & Scoring Criteria • Part IV. Required Exhibits and Attachments • Part V. Additional Attachments
EXHIBITS
• Exhibit A: Notice of Public Hearing (including Proof of
Publication or Certificate of Posting, attendance roster, and
summary of citizen's comments)
• Exhibit B: Authorizing Resolution (Original or Certified copy)
• Exhibit C: Statement of Assurances and Certifications
• Exhibit D: Citizen Participation Plan
• Exhibit E: Residential Anti-displacement and Relocation
Assistance Plan
• Exhibit F: Excessive Force Resolution• Exhibit G-1: LMI Census Worksheet (only for LMI area
benefit)
• Exhibit G-2: LMI Random Sample Worksheet (only for LMI
area benefit)
• Exhibit H: LMC Worksheet (Limited Clientele)
• Exhibit I-1: Slum and Blight Area Basis Documentation (for
SBA projects)
• Exhibit I-2: Slum and Blight Spot Basis Documentation (for
SBA projects)
• Exhibit J: Urgent Need Certification (for Urgent Need
projects)• Exhibit K: FFATA Federal Funding Accountability and
Transparency Act
• Exhibit L: Map of Proposed Project Area
• Exhibit M: Systems for Award Management (SAM)
record and clearance documentation
• Exhibit N-1: Four Factor Analysis Assessing Limited
English Proficiency
• Exhibit N-2: Language Assistance Plan (optional at the
time of application)The following attachments are required (where applicable) for General Assistance applications: Attachment 1: Facility Floor Plan (for all building projects) Attachment 2: Documentation of Facility Ownership (for all building projects) Attachment 3: Estimates for all costs listed in Part II, Project Budget Attachment 4: Commitment letters for all sources listed in Part II, Project Budget
The following attachments are required (where applicable) for Water/Wastewater applications: Attachment 1: WWAC Recommendation Letter Attachment 2: Up-to-date cost estimates for all costs listed in Part II, Project Budget Attachment 3: Commitment letters for all sources listed in Part II, Project Budget Attachment 4: Preliminary Engineering Report
SELECTION CRITERIA: General Assistance
Scoring Criteria
Matrix
The Matrix below describes each selection criteria as a
numerical score within the General Assistance
Program. The maximum number of points available
within any application is 100 points. All selection
criteria will be scored in five point increments and
shall be scored on a scale.
(1) (2) (3) (4) (5) (6) (7)
Project Project Project Citizen Funding LMI Bonus TOTAL
Need Impact Readiness Participation Leverage Benefit Points
25 15 30 15 5 5 5 100 pointsScoring Criteria
Project Need
Project Need: (25 points maximum)
Important to provide all project activities
0-10 points No clearly defined problem or no
clear description of the need for the project
11-17 points Minor problems or minor need are only
defined
18-25 points Major problems or description of project
need is clearly definedScoring Criteria
Project Impact/Project Solution
Project Impact: (15 points maximum)
Importance of project activities to the community and
provide clarity on how the project will benefit those
identified by a CDBG National Objective
0-7 points Inadequately defined
project impact
8-12 points Reasonably defined project impact
that is average compared to other
applicants
13-15 points Above average description of
project impactScoring Criteria
Project Readiness
(30 points possible)
Level of capacity and commitment by the community
0-9 points Lack of local staff or ability to oversee effort from
planning to implementation, site not ready to
visit, preliminary work not complete, not
construction ready
10-19 points Past local capacity and citizen participation
demonstrated, commitment to proceed,
feasibility and cost estimates reliable,
construction ready and financial resources
investigated
20-30 points Significant local capacity demonstrated, non-
CDBG funding is committed and documented,
and environmental review has been completedScoring Criteria
Citizen Participation
Citizen Participation: (15 points possible)
Public participation and the process used to identify community needs
and allocate resources to address needs
• Comprehensive needs assessment
• Community needs surveys
• Public meetings and citizen participation associated with the above
• Priority list developed with strategy to address;
• Adoption or update of a comprehensive plan, housing study, and/or a
capital improvement plan within the last five years
0 - 4 points Has not completed a majority of the above criteria
5 - 9 points Has completed a majority of the above criteria
10 – 15 points Has completed and properly documented or all
of the above criteriaScoring Criteria
Leveraging Funds
Funding Leverage: (5 points possible)
Local funds provided by the community Level of capacity
and commitment by the community committed to the
project as a ratio to grant funds requested
Leverage
5 points More than 100% match to the grant amount requested
4 points 75-100% of total project costs above grant amount requested
3 points 50-74% match to amount of CDBG funds requested
2 points 30-49% match to amount of CDBG funds requested
1 points 4-29% match to amount of CDBG funds requested
0 points 0-3% match to amount of CDBG funds requestedCOST EFFECTIVENESS
For water/wastewater only:
The cost per persons benefitting will be calculated for each
project.
Scoring will be determined by separating all applications into two
population groups, 1) based on larger than average number of
beneficiaries, 2) based on the average number and smaller than
average number of beneficiaries.
The application in each group having the best cost effectiveness
(cost per person) receives 10 points and the remaining
applications will be prorated.Scoring Criteria
Low-to Moderate Income (LMI)
LMI Benefit: (5 points available)
This scoring category is designed to give points
to communities with higher concentrations of
LMI persons. Communities with a LMI
population of 60% or more will receive 5
points. Communities with a LMI population
between 51% - 59.99% will receive no points
in this section.Scoring Criteria
Bonus Points
Bonus Points: (5 points possible)
Applicant has demonstrated capacity to successfully manage a
CDBG project through completion of the Community and
Economic Development Training Series – Module B, another AEDC
or HUD sanctioned local officials grant administration program, or
has demonstrated past success subject to AEDC Grants Division
discretion - 3 bonus points
The project is located in an Opportunity Zone- 2 bonus pointshttps://www.arkansasedc.com/opportunity-zones
ArcGIS - Opportunity Arkansas MapResubmissions • Letter from Mayor/Judge requesting resubmission from immediate last cycle project only, certifying to: ◦ Ongoing support for project; ◦ Cost estimates and funding sources are current; ◦ New certifications if new mayor/judge.
The state is to distribute CARES Act CDBG-
CV funds to city and county governments for
activities that prevent, prepare for, and
respond to the coronavirus.
AEDC will administer multiple allocations of approximately $26.4
million of an overall $5 billion in federal Community Development
Block Grant Coronavirus (CDBG-CV) funding to assist in community-
level recovery, prevention, and preparation efforts relating to the
coronavirus.
This funding was allocated to the State by the Department of Housing
and Urban Development (HUD) as part of the Coronavirus Aid, Relief
and Economic Security (CARES) Act (Public Law 116-136). The CARES
Act created supplemental CDBG funding in 2020. The CARES Act
identified the CDBG coronavirus response (CDBG-CV) funds to be
made available through the CDBG program.
Federal Register Notice, FR-6218-N-01, published August 20, 2020Who is Eligible? Units of General Local Government (UGLG, i.e., cities and counties) in Arkansas’s non-entitlement areas are the sole eligible recipients of CDBG-CV funding for Round 1. However, UGLGs may enter into a Subaward Agreement with a nonprofit organization to direct the funds to the program provider (e.g., a food bank, clinic, etc.). The entitlement cities received their own CDBG-CV allocation and are not eligible for Round 1. Rounds 2 and 3 are for statewide needs. What Can the Funding be Used For? CDBG-CV funding is reserved for use in preventing, preparing for and/or responding to the outbreak of coronavirus in Arkansas. As with all CDBG program dollars, funding must also primarily address the unique needs of low- and moderate-income persons (i.e., less than 80% area median income), and 70% of the funds must be used to meet this National Objective, benefit to LMI persons. Other projects may qualify under Urgent Need.
CDBG-CV1 CDBG-CV2 CDBG-CV3 Part A CDBG-CV3 Part
B
Conway $269,734 $0 $334,809 $0
Fayetteville $436,285 $0 $556,197 $0
Fort Smith $530,840 $0 $483,022 $0
Hot Springs $254,743 $0 $317,926 $0
Jacksonville $123,984 $0 $125,472 $0
Jonesboro $362,524 $0 $366,336 $0
Little Rock $879,049 $0 $1,016,477 $0
North Little Rock $406,388 $0 $383,436 $0
Pine Bluff $411,412 $0 $182,932 $0
Rogers $270,024 $0 $356,800 $0
Springdale $478,318 $0 $445,382 $0
Texarkana $165,006 $0 $149,895 $0
West Memphis $186,531 $0 $190,650 $0
State Non-Entitlement $10,814,424 $8,210,252 $7,363,278 $0CDBG-CV Rounds 1 -3
$26,387,954
Administration
5%
Rental Assistance
22%
$5,760,000
Public Services &
Public Facilities
55%
$12,218,424
Food Assistance
18%
$4,680,000
Public Services & Public Facilities Food Assistance Rental Assistance AdministrationRental Assistance - $5,760,000
• Available to households whose income is no
more than 80% of area median income:
• For a family of 4, the limit would be $48,800
based on a state-wide average of income.
(Actual limits will be based on area data.)
• Benefit Amount: Up to 2.5x months of actual
rent, up to the fair market rental value, paid
directly to landlord
• Funds have been awarded to 15 community
action agencies who will process applications and
make disbursements; funds divided amongst
agencies based on population.Food Assistance - $4,680,000 • Food banks, food delivery for seniors, child nutrition, beef project • Method of Award: AEDC had partnered with the Hunger Alliance of Arkansas, to to distribute pre-packaged boxes of food and beef to Arkansas’s six regional Feeding America food banks
Public Services & Public Facilities (Non-entitlements) - $14,628,557 • Permitted uses must be specifically targeted to prevent, prepare for, and respond to COVID-19 • Examples: Improvements to public or non-profit health clinic facilities, homeless shelters, senior centers, food pantries, etc., or public services to be carried out at these facilities; expenses for testing supplies, PPE, education, broadband/wi-fi equipment • Method of Award: Competitive application process, which is same process used for annual general assistance awards • A minimum of the Round 1 allocation was required to be made available to non-entitlement local governments • Applications were due March 31st and October 15th, 2021) • Minimum Grant $75,000, Maximum $300,000
CDBG-CV Tieback Flexibilities
Since the first Community Development Block Grant coronavirus (CDBG-CV)
allocations were announced in March 2020, a wide range of larger pandemic response
and recovery funding sources focused on assistance to individuals and families have
become available. As a result, CDBG-CV grantees have begun identifying gaps and
creating activities to drive longer-term recovery and revitalization for low- and
moderate-income (LMI) areas. Grantees may use CDBG-CV funds for pandemic
recovery if each assisted activity prepares, prevents, and responds to coronavirus (also
known as “PPR tieback”).
Grantees may use CDBG and CDBG-CV funds for a range of eligible activities with
PPR tieback. A key for tieback is to focus on documented coronavirus effects or risks
to overall economic, service, housing and infrastructure serving LMI neighborhoods
and communities, and to consider both backward-looking and potential forward-
looking risks or vulnerabilities to coronavirus.Provision of new or quantifiably increased public services. • Increase the capacity and availability of daycare or after-school services serving low/mod areas in which parents have dropped out of the workforce since January 2020 to enable workers to rejoin the workforce. • Provide equipment, supplies, and materials necessary to carry-out a public service related to the effects of the pandemic, or to enable resilience to the effects of coronavirus in future, such as food banks, youth services, health care, WIFI, or senior services. • Provide testing, diagnosis, vaccination, or other health services to low/mod persons at a mobile location. • Provide up to six consecutive months of emergency subsistence payments (for example, for rent, mortgage, or utilities) to a provider on behalf of a family to prevent eviction or stabilize LMI neighborhoods affected by economic disruption since January 2020.
Buildings and Improvements, Including Public Facilities • Acquisition, construction, reconstruction, or installation of public works, facilities, and site or other improvements. Construct a public facility, such as a park, serving an LMI area, to provide suitable outdoor fitness, and social space where insufficient facilities are available to support social distancing guidance. • Rehabilitate a community facility to establish appropriately ventilated spaces for senior or youth services and activities. • Prevent or address the spread of coronavirus in a vulnerable population by acquiring and rehabilitating, or constructing, a group living facility for persons recovering from substance abuse disorder. A quality study showing the effects of coronavirus worsened the incidence of local substance abuse disorder could also suffice for PPR tieback. • Construct a public improvement, such as extending broadband infrastructure in an underserved area or reconstructing degraded water lines, to support tele- school and telemedicine and to ensure potable water to homes, schools, and health providers.
The CARES Act requires compliance with Stafford Act, i.e., funding is subject to the Duplication of Benefits (DOB) test. And, to the greatest extent feasible, CDBG funds are to be used as gap financing; this implies that other local, state, and federal funds will be invested in the project. What is a Duplication of Benefit? Federal disaster law prohibits the provision of federal assistance in excess of need. A duplication of benefit (DOB) is the receipt of funding from multiple sources for the same purpose. The Stafford Act) prohibits any person, business concern or other entity from receiving financial assistance from CDBG-CV funding with respect to any part of the loss resulting from a major disaster as to which he/she has already received financial assistance under any other program or from insurance or any other sources. It is an amount determined by the program that may result in the reduction of an award value or require repayment of grant funds disbursed.
Attachment 1
Duplication of Benefits Acknowledgment Form
In accordance with the Coronavirus Aid, Relief, and Economic Security Act (Pub. L. 116–136) (CARES Act), the U.S. Department
of Housing and Urban Development (HUD) allocated Community Development Block Grant coronavirus response (CDBG-CV)
funds to the State of Arkansas to prevent, prepare for, and respond to coronavirus.
HUD requires each grantee to have procedures in place to prevent the duplication of benefits when it provides financial
assistance with CDBG-CV funds. Grant funds may not be used to pay for a cost if another source of financial assistance is
available to pay for the same cost.
This acknowledgment must be completed by any local government applicant, and public facility owner/operator or subrecipient
intended to receive grant funds at the time of application. Any public facility, subrecipient, individual or family, business, direct
beneficiary, or other entity that receives assistance will also be required to complete a Duplication of Benefits Certification
after grant funds are awarded to document compliance with the CARES Act requirement to ensure that there are adequate
procedures in place to prevent any duplication of benefits. Duplicate funds may include The Paycheck Protection Program,
Treasury Funds (CARES Act), Federal Emergency Management Agency funds, Small Business Administration funds, and other
Federal, State or local funding.
Local Government Applicant Name:
Have you received any other federal funding to provide coronavirus response assistance to this same project (person,
household, business, or other entity) for the same purpose?
❑ Yes (if yes, do not continue with this application)
❑ Yes, but funds are not adequate to cover the project cost and a gap has been identified
❑ No
Have you used the Duplication of Benefits Calculation Worksheet to identify the Local Government’s or Subrecipient’s Total
Need and Total Assistance Available, in accordance with the DOB policy, and used this calculation to determine the request
for grant funds in this application? You must maintain this documentation in your grant files.
❑ Yes
❑ No
Do you agree to monitor compliance with the Subrogation Agreement for one year following the completion of the
activity for which funds were awarded?
❑ Yes
❑ No
Do you agree to repay funds if it is determined that assistance has been duplicated for this grantee, applicant, subrecipient,
individual, business, or other entity?
❑ Yes
❑ NoAttachment 2
CDBG-CV Applicant Duplication of Benefits
Statement, Certification, and Subrogation Agreement
In accordance with the Coronavirus Aid, Relief, and Economic Security Act (Pub. L. 116–136) (CARES Act),
the U.S. Department of Housing and Urban Development (HUD) allocated Community Development Block
Grant coronavirus response (CDBG-CV) funds to the State of Arkansas to prevent, prepare for, and respond to
coronavirus. Recipients of CDBG-CV funds must implement procedures to prevent any Duplication of Benefits
(DOB) as required by section 312 of the Stafford Act, as amended by section 1210 of the Disaster Recovery
Reform Act of 2018 (division D of Public Law 115–254; 42 U.S.C. 5121 et seq.). With this form, an applicant
for CDBG-CV assistance 1) outlines the costs associated with a proposed coronavirus-related activity; 2)
identifies other assistance received or anticipated for the activity; 3) states the CDBG-CV funding request; 4)
certifies the accuracy of the information; and 5) agrees to repay any awarded CDBG-CV assistance that is
duplicated.
Applicant Name
Proposed Activity1
Total Need2
Total Assistance Received or Anticipated for
Proposed Activity3
Total of Non-Duplicative Assistance4
Total Duplication of Benefits (DOB)5
CDBG-CV funding request6
1 Activity must be associated with an action to prevent, prepare for, or respond to coronavirus.
2 “Total Need” is the total activity cost. All costs included in total need must be reasonable and necessary. Applicant must provide applicable
supporting documentation.
3 Not including CDBG-CV. “Assistance” includes resources such as cash awards, insurance proceeds, grants, and loans received or anticipated by
the CDBG–CV applicant, including awards under local, state or federal programs, and from private or nonprofit charity organizations. “Anticipated”
assistance means assistance likely to be received by acting reasonably to evaluate need and the resources available to meet that need. Applicant
must provide applicable supporting documentation for any source of funding cited in the total assistance calculation. For reference, HUD’s
guidance document “CARES Act Programs through SBA, FEMA, IRS, Treasury, USDA, and HHS for CDBG Grantees’ Awareness for Duplication of
Benefits” provides a summary of federal CARES Act programs.
4 Assistance is non-duplicative if it is 1) provided for a different purpose; or 2) Provided for the same purpose (eligible activity), but for a different,
allowable use (cost).
5 Total DOB equals “Total Assistance Received or Anticipated for Proposed Activity” minus “Total of Non-Duplicative Assistance.”
6 The CDBG-CV funding request may not exceed the “Total Activity Cost” minus the “Total Duplication of Benefits (DOB).”
Attachment 2Proposed Itemized Activity Budget1
Funding Source (Budget Item 1) (Budget Item 2) (Budget Item 3) (Budget Item 4) Total
CDBG-CV
(Source)
(Source)
(Source)
(Source)
Total
Under penalties of perjury, I/we certify that the information presented in this document is true and accurate to
the best of my knowledge and belief. I/We further understand that providing false representations herein
constitutes an act of fraud. False, misleading or incomplete information may result in my ineligibility to
participate in this program or any other programs that will accept this document. Additionally, if I/we receive
future funding for the same purpose of the any CDBG-CV funds received, I/we will agree to repay the
assistance that was duplicated.
Warning: Any person who knowingly makes a false claim or statement to HUD may be subject to civil or
criminal penalties under 18 U.S.C. 287, 1001 and 31 U.S.C. 3729.
Applicant Name/Title/Organization Signature Date
1 Add or delete columns or rows, as needed.
Attachment 2CDBG-CV Scoring Criteria (1) (2) (3) (4) (5) Project Project Project Readiness Citizen Leverage TOTAL Need Impact Participation 30 20 35 10 5 100 points
• Timeliness & Readiness to Proceed: 80% of funds must be
spent within three (3) years of our grant with HUD, with an
overall six-year time of performance
• Grantee & Sub-awardee Capacity
• Cross-cutting requirements but also some streamlining
• Environmental Review
• Labor Standards Provisions
• Fair Housing/Equal Opportunity
• Public Participation (still two public hearings, but can be
virtual)
• Clear tie-back to COVID-19
• What are your current or future unmet needs?
• No duplication of benefits, think about and strategize with
CRF/other CARES Act funds, and ARPAAward Process for all CDBG Projects
Applications received Grants awarded Grant agreements prepared Mailed or delivered to Grant Agreement to be
Grantee/Grant Administrator signed and returned within
in conjunction with in- 30 days of Grantor signature
person meetingAward Process, continued
Special Conditions & Grant Manual includes Procurement Environmental Review Release of Funds after ALL
Signing Meeting Laws & Rules and Financial clearance: Special Conditions complete
Management Guide
Grantee Information Sheet Authority to Use Funds
Financial Management Certification
Procurement Standards & Code of
Conduct
Financial Forms
Semi-Annual Project Status ReportingSpecial Requirements & Assurances
• Threshold Certifications
• Citizen Participation
• Administrative & Financial
Provisions
• Environmental Standards &
Provisions
• Federal Labor Standards
• Acquisition and Relocation
• Civil Rights & Equal Opportunity
• Fair Housing Standards
• MiscellaneousHOW TO APPLY?
• Application Guidelines
• Application Forms
• Exhibits Package Jean Noble, PCED
Director, Grants Management
(501) 682-7389
• Scoring Criteria JNoble@ArkansasEDC.com
• Income Eligibility www.ArkansasEDC.com/Grants
Information
• Survey MethodologyAEDC Grants Division
Grants Division Director Jean Noble jnoble@arkansasedc.com
501.682.7389
Grants Managers
Brenda Rowell browell@arkansasedc.com
501.682.7324
Joshua Markham Joshua.markham@arkansasedc.com
501.682.7314
Compliance Officer Dori Polk dpolk@arkansasedc.com
501.682.7335
Administrative Specialist Dottie Boyles dboyles@arkansasedc.com
501.682-7682You can also read
