Carmarthenshire Association of Voluntary - CAVS
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Board of Trustees & Staff Board of Trustees Gillian Wright (Chair) – Heart of Wales Line Travellers Association Hugh Edwards (Vice Chair) – Llanelli Hydrotherapy Pool Dorothy McDonald (Treasurer) – Dementia Carers Support Group Sandra Cooke – Special Olympics Carmarthenshire Ann Evans – Carmarthenshire Multicultural Network Brian Hobart – Gwendraeth Aman Blind Social Club Peter Loughran - Age Cymru Sir Gâr Jayne Pritchard – Carmarthenshire County Council Representative (Observer) Cllr. Cefin Campbell – Carmarthenshire County Council Representative (Observer) Staff Marie Mitchell – Chief Officer Jane Hemmings – Volunteering Officer Fflur Lawlor – Volunteering Officer Clare Pilborough – Engagement Officer Jackie Dorrian – Development Support Officer/Play Development Officer Tom Haskett – Play Worker Jamie Horton – Rural Volunteering Project Officer Ruth Evans – Rural Volunteering Project Assistant Louise Morgan – Office Co-ordinator Sandra Williams – Support Administrator Sian Johnson – Support Administrator Gwyneth Lewis – Finance Officer CAVS Board and Chief Officer at CAVS AGM 2017 CAVS Annual Report 2017—2018 2
Foreword and Welcome Joint Foreword & Welcome CAVS Chief Officer, Marie Mitchell and CAVS Chair Gillian Wright It is once again a pleasure to present CAVS Annual Report. For CAVS, 2017-18 has been another busy and successful year whilst celebrating our 20th anniversary as the County Voluntary Council serving Carmar- thenshire. As has been the situation over the last few years, CAVS Board of Trustees and staff are all aware that we are facing more challenges. The biggest is to identify new funding opportunities and to work towards mak- ing our current work and projects more sustainable while still delivering the core services expected of a CVC by our member organisations and the wider Third Sector in Carmarthenshire. The demand on our services is ever increasing and as is more and more the case, the Third Sector is looked upon to deliver high-quality but low-cost services. The sector has risen to this challenge and can indeed deliver the quality services required in a professional and business-like manner. However this service pro- vision has to come at a fair price with full-cost recovery being exercised. We have continued to deliver the full range of services a County Voluntary Council is expected to deliver. Once again this year, we have continued to work closely with our partners. We have joined with the other County Voluntary Councils and Wales Council for Voluntary Action to develop Third Sector Support Wales, working across the pillars of Volunteering, Good Governance, Sustainable Funding and Engagement and Influencing. In addition, a great deal of work has been undertaken with statutory partners, ensuring the delivery of the requirements of the Well-being of Future Generations (Wales) Act 2015 and the Social Ser- vices and Well-being Wales Act 2014. We hope you enjoy our Annual Report, it only provides a snapshot of what we have achieved during the year and we hope you are inspired by the wealth and breadth of services provided by CAVS from our core functions through to our projects such as Purple Routes Play Project and our new Rural Volunteering Pro- ject. To find out more about what we do please visit our website www.cavs.org.uk where you can also discover more about membership opportunities and how you can become involved in our work. 3 CAVS Annual Report 2017—2018
About CAVS CAVS is the County Voluntary Council for Carmarthenshire The Objects of the Carmarthenshire Association of Voluntary Services are: “to promote all, or any of the Charitable purposes, or those which now, or here- after may be deemed by law to be charitable for the benefit of the community in Wales with particular preference for the county of Carmarthenshire, through the medium of both English and Welsh.” Registered Charity No. 1062144 Company Limited by Guarantee 3348742 REGISTERED OFFICE The Mount 18 Queen Street CARMARTHEN SA31 1JT Telephone: 01267 245555 E-mail: admin@cavs.org.uk CAVS WEBSITE www.cavs.org.uk Facebook @CAVSCarms Twitter @CAVSCarms & @CAVSVolCentre CAVS is part of Third Sector Support Wales Third Sector Support Wales is a network of support organisa- tions for the third sector in Wales. Our shared goal is to enable the third sector and volunteers across Wales to contribute fully to individual and community well-being, now and for the future. CAVS Annual Report 2017—2018 4
Key Achievements Good Governance (p6) Learning and Development Trustee enquiries Trustee Event Training courses Training course received and responded to events participants arranged participants Sustainable Funding (p8) Funding advice enquiries Funding events Event participants received and responded to Amount of funding obtained New organisations / social Amount of funding provided by groups advised as notified enterprises or new services through grants/loan schemes during the reporting period developed Engagement and Influencing (p9) Strategic planning/ Third sector Magazines/ Recipients Enquiries Website working groups forums/networks newsletters received and visitor involving third sector supported published responded to sessions membership Volunteering (p12) Volunteers placed Enquiries on 50 hour 200 hour Young volunteers (all ages) good practice in MV certificates MV certificates supported by local managing volunteers claimed claimed youth led grants 5 CAVS Annual Report 2017—2018
Good Governance CAVS provides assistance with a wide range of queries Over the last year many organisations have request- around governance and management issues in order ed support with updating their governing docu- to ensure trustees are confident in leading their organ- ments, many of these have been over 20 years old, isations to deliver effectively and efficiently. and needing to be bought more up to date. There have also been many requests in relation to land ownership and leases on buildings. During 2017 -18 support and guidance were given to a variety of organisations from small community Groups under development included: clubs and groups through to national organisations. Wales Institute for Nature Conservation This provision included information and support Equate Land Base Ltd – now registered at Com- around a whole range of enquiries such as: panies House Rowan Journeys C.I.C. – now registered at business planning Companies House choosing an appropriate governing document registering as a Charitable Incorporated Or- ganisation (C.I.O.) with the Charity Commis- sion or as a Community Interest Company (C.I.C.) with Companies House the roles and responsibilities of trustees, di- CAVS encouraged organisations to sign up to quality rectors, management committees assurance systems. A presentation on PQASSO was the DBS system given at the CAVS AGM in November 2017 and a the recruitment, induction and management PQASSO briefing and a training session was held at of staff and volunteers CAVS to encourage groups and organisations to work policy development towards PQASSO. financial management monitoring and evaluation PQASSO or Practical Quality Assurance System for quality assurance systems and publicity Small Organisations is a performance evaluation marketing and promotion system and quality mark for charitable organiza- tions in the UK. Trustee Network The Trustee Network provided an opportunity for new and existing trustees to learn from the experience of oth- ers and an informal opportunity to raise issues they needed support with. At the meeting during Trustees week Tracy Davies from Clay Shaw Butler spoke on ‘The legal responsibilities of a Trustee’. Photo: Trustee Network Meeting November 16th 2017 during Trustees Week CAVS Annual Report 2017—2018 6
Good Governance We co-hosted a Regional event on 1st Feb- ruary 2018 which was hugely successful. This gave organisations a chance to hear about Cyber Crime, GDPR, and Financial Regulations. Regional Event Newcastle Emlyn Keeping Your Organisation Safe, West Wales Third Sector Conference 1st February 2018 at Newcastle Emlyn RFC. Learning and Development Following the circulation of a Training Needs Analy- Courses delivered include: sis an extensive training programme was developed, First Aid offering a combination of free, low cost and paid for All Wales Basic Safeguarding Suicide Awareness training courses. Digital Tools Feedback was very good with some organisations Finance Training Trustee Training requesting bespoke courses for their own organisa- GDPR tions. The training was delivered through a variety Mental Health Awareness of means, including working with partners such as Techniques for Managing Conflict West Wales Action for Mental Health. Local Giving Bipolar Disorder A Training Needs Analysis was carried out in Febru- Growing Workforces through Learning and Development ary 2018 to determine training requirements in the Spirituality in Mental Health sector for 2018-2019. Idox Open 4 Community Infoengine 7 CAVS Annual Report 2017—2018
Sustainable Funding Funding Support CAVS provided assistance with a wide range of enquiries around sustainable development and how organisations can Funding information was given at Third move in this direction. Sector Forum events throughout the year. The support and guidance (given to trustees, staff We informed groups and organisations and volunteers) included of funding availability via our website and ebulletin. Open 4 Community funding searches We offered one to one support for practical assistance with funding applications small groups either by phone or in per- feedback on completed applications son to assist with searches on Open 4 Communities funding portal. putting in place an appropriate funding ‘mix’ / Sessions on Digital fundraising and fundraising etc. crowdfunding were provided by Localgiving and GlobalGiving. fundraising strategies business planning financial forecasts income and expenditure templates Funding Events 3 Funding Events were organised during exit strategies the year: methods of diversification CAVS held a Funding Fair in August 2017 which was attended by 55 people, – alternative ways of income generation, tendering 9 funding organisations had infor- and contracting and service level agreements mation stands and presentations were given by several funders. In September 2017 CAVS, CAVO and PAVS worked in conjunction with Local- Giving to hold an event showcasing Lo- calgiving and Open 4 Communitiy. A further funding fair was held after the CAVS AGM in November 2017. CAVS Annual Report 2017—2018 8
Engagement and Influencing Carmarthenshire Third Sector Forum This Forum met on a quarterly basis. We encouraged groups to attend the Forum by introduc- ing speakers on specific topics and ensured that there was a networking element to the session. Presentations given at the forums during 2017-18 includ- ed: Carmarthenshire Well-being Plan National Broadcast Archive Wales Support for Community Growing in Wales Digital fundraising and crowdfunding Neighbourhood Development Dyfed Powys Police Llanelli Wellness & Life Science Village WWAMH Memories of St David’s Hospital Project NEST Mid and West Wales Fire and Rescue Service Standard agenda items at the forum included the Public Ser- vices Board update and updates from the strategic partner- ships. Linked to these updates, there was an opportunity for attendees to question the officers present as well as raising issues with CAVS Chief Officer and Chair of CAVS Board of Trustees that they believed should be highlighted. Other reg- ular items included the Funding Update, time to network, share information and experiences and best practice. 9 CAVS Annual Report 2017—2018
Engagement and Influencing Partnership During 2017-18 CAVS worked closely with statutory partners to ensure that the voice of the sector was heard in the county. Feedback to the sector was through the Carmarthenshire Third Sector Forum and through CAVS web- site, ebulletin and social media. CAVS Chief Officer sat on the Public Services Board, with CAVS representing the sector on both the operational de- livery group and the relevant work-streams that sit alongside and the thematic groups that sit beneath the PSB. CAVS attended regular meetings and workshops to contribute to the development of the Carmarthenshire Well- being Plan. We encouraged Third Sector and public involvement in the development of the plan by promoting PSB Public engagement events and the consultation. CAVS also worked with Hywel Dda Health Board the local authority, health board Public Health Wales and public health partners Hywel Dda Health Board participating in the develop- ment workshops and pro- to support the development of a Grŵp Cefn Gwlad moting public engagement Community Resilience Strategy Communities First sessions and consultations as for the county with Third Sector Strategic Forum part of ‘Transforming Clinical Organisations an integral part of for the Welsh Language Services’. its development. in Carmarthenshire on different issues CUSP During the year CAVS became the lead on the administration of the Carmarthenshire United Support Project. CUSP is an ‘Early Intervention’ collaborative partnership of many organisations with British Red Cross as the lead body. The project is concerned with the delivery of services for those on the ‘cusp’ of being not able to look after themselves at home. Syrian Refugee Task Group To March 2018 a total of Ammanford CAVS sat on the Carmarthenshire Carmarthen Syrian Refugee Task Group which does its best to ensure that families 20 families Garnant arriving here are given support with Llandeilo their medical, housing and educa- tional needs and helped to integrate = 88 individuals Llanelli Kidwelly into their local community. had been resettled throughout Pontyberem the county in: CAVS Annual Report 2017—2018 10
Engagement and Influencing Carmarthenshire Fair Trade Group held a Fairtrade coffee morning at CAVS to celebrate Carmarthenshire’s renewal of Fairtrade County Status. Photo outside Carmarthen Town hall. Sharing Information In September 2017 CAVS new weekly e-bulletin was started and was sent out regularly throughout the year. It included sections on News, Events, Training, Funding, Consultations, Volunteering and 3rd Sec- tor Jobs. Summer and Winter editions of CAVS newsletter, Llais Myrddin were also published, providing extra news and information for the third sector. The CAVS website and e-bulletin and social media were used to share news of developments in the Public Sector, details of consulta- tions, campaigns, public engagement events and information from Partners and Third Sector organisations with the aim of raising awareness and encouraging and promoting active involvement with local issues and concerns. infoengine CAVS worked with other CVCs to develop and promote Infoengine https://infoengine.cymru/ provides an infoengine as a primary source of online information easy way for third sector organisations to have a about third sector services across Carmarthenshire. web presence and promote their services online. 11 CAVS Annual Report 2017—2018
Volunteering CAVS Volunteer Centre CAVS Volunteer Centre works to promote and support volunteering throughout Carmarthenshire. It aims to raise standards for volun- teers helping them to benefit from quality volunteering opportuni- ties. The Volunteer Centre is based at the Mount, Carmarthen. Placement organisations are given guidance and support around good practice through informal and accredited training, assistance with the development of appropriate policies and procedures and networking opportunities to share good practice. The Centre matches local volunteering opportunities with prospective volunteers. Offering infor- mation, guidance and support to individuals, we can also provide informal training for volunteers. Quarterly Bulletins of volunteering opportunities are circulated to our contact list of volunteers highlighting new and urgent placements that are available. The Volunteer Centre also hosts CVON (Carmarthenshire Volunteer Organisers’ Network) meetings. CVON met three times during the year. This successful network is an information session for volunteer co- ordinators and supports over 200 third sector groups in the County. The network offers an opportunity to share best practice in all areas of volunteer management and governance through lively discussions, infor- mation sharing, workshops and guest speakers as well as including Volunteer Centre updates at each meeting. The various presentations have been given from a wide range of organisations including, this year, by Captain Neil Duquemin (Salvation Army), David Thomas (Fix and Shift Handyman Service- Commodum Ltd), by Kim Bacon (HUTS Workshop Home Befriending) and by Helen Hunt (British Red Cross– CUSP Carmar- thenshire United Support Project) and Rob Lewis (British Red Cross – Community Connectors). We also had an Introduction to Infoengine by Marie Mitchell, Chief Officer, CAVS followed by an Informal discussion among attendees. Volunteers’ Week 2017 Volunteers’ Week takes place every year between June 1st and June 7th. This year The CAVS staff team marked the occasion by pitching in and volunteering for a day. We spent the morning in Kidwelly helping with a Litter Pick around the town, organised by Keep Wales Tidy. After a reviving lunch, we were off to Equate to join their volunteers to do a bit of yard clearing. An ener- getic and invigorating day! On 6th June one of our Volunteering Officers was invit- ed to join Age Cymru Sir Gar to meet their volunteers and join in a celebration tea. She also handed over a renewal of the Investors in Volunteers Award to com- mend the group’s continuing high standards with re- gard to supporting and valuing their volunteers. Youth Volunteering The Project works with all young people aged from 11 - 25 years in Carmarthenshire. This work identifies suita- ble volunteering opportunities for the individual which maximizes their potential and ensures they reap the benefits that volunteering can bring. The project is all inclusive, regardless of disability, gender, ethnic minority, language, circumstances (e.g. children in care), ensuring access and participation for all as far as possible, and enables them to become valued members of their community. During the year, the project received 102 en- quiries from young people. CAVS Annual Report 2017—2018 12
Volunteering Millennium Volunteers Millennium Volunteers is a national initiative designed to promote and recognise volunteering among young people aged 14-25. There are 3 levels to the award – 50hrs, 100hrs and 200hrs. Over the past 12 months, 37 new young people have been recruited and signed up to the scheme. 20 young people achieved 50 hours, 10 young people achieved their 100 hour certificate and 7 young people completed the scheme and achieved 200 hours of volunteering. CAVS Youth Volunteering Scheme is designed to promote and recognise volunteering among young people aged 11-13 years old within Carmarthenshire. There are 4 levels to the award – Bronze (20hrs), Silver (30hrs), Gold (50hrs) and Plati- num (100hrs). The scheme makes positive impacts within local communities, offer challenging and interesting opportunities for all young peo- ple, and increase recognition of volunteering by young people in the community . Youth Grants CAVS Youth Grant Panel Having worked with the Carmarthenshire County Council Youth Participation Officer and the Carmarthenshire Youth Council we were able to get 6 young people from different areas in the county to become involved in the process and sit on CAVS Youth Grant Panel. The panel is totally youth led, in that the young people came up with the criteria and procedures along with all the marketing materials to publicise the grant. The panel dis- tributes grants for the Youth Led Grant. Photo: CAVS Youth Led Grant Panel with CAVS Volunteering Officer GwirVol Youth Led Grant CAVS Volunteer Centre is the admin- istrator for the GwirVol Youth Led Grant. The aim of the scheme is to support a range of small volunteering projects and activities, led and carried out by young peo-ple, with applica- tions selected and recommended by a panel of young people aged 14-25. £3200 was available to distribute and each project could apply for up to £1,000. Five young people participated in the decision making process for the GwirVol Youth Led Grant. Funding was awarded to five organisations from across the county in order that volunteer-involving projects and initiatives could be delivered: Carmarthen Post 16 Volunteers Carmarthen Youth Project Dr Mz Kidwelly Youth Club Mess Up the Mess Theatre Company Plant Dewi 13 CAVS Annual Report 2017—2018
Volunteering Rural Volunteering Project Appointed in October 2017 The Rural Volunteering Project (RVP) has been promoting the importance of volunteering and reaching out to the rural areas of Carmarthenshire. Their aim has been to tackle a range of issues around vol- unteering in these rural areas, including broadening the scope of opportunities, providing training for volunteers and promoting the health and wellbeing, social and community values of volunteering. The project has received funding through the Welsh Government Rural Communities - Rural Development Programme 2014-2020 (RDP), which is funded by the European Agricultural Fund for Rural Development and the Welsh Government and was officially launched in January 2018. Jamie Horton, Project Officer, and Ruth Evans, Project Assistant, proudly display the extent of their mobile volunteering unit routes! Liaising with a myriad of community councils, associations and groups across the patch there has been an overwhelmingly positive response and the project has created some firm partnerships. As well as using their mo- bile volunteering unit they have also been able to incorporate the RVP outreach programme into some vital and dynamic venues already well placed at the heart of their corners of the county. The development of these ‘hubs’, and the time used to make connections, have all contributed to form foundations for the remaining length of the project. #1 GLANAMAN: Cwmaman Community Centre - Mr Robert Venus, Communities Development Officer #2 THE GWENDRAETH: The Hub in Kidwelly - Mrs Lisa Lloyd, Manager Y Cwtsh in Pontyberem - Mr David Saywell, Community Devel- opment Officer with Menter Cwm Gwendraeth #3 THE WEST: Whitland Memorial Hall - Mrs Gabriella Poore, Secretary Library at the Gate in St. Clears - Steffi James, Outreach Manager for Carmarthenshire Libraries Carmarthenshire County Council’s Executive RVP also made links with the mobile library service to access Board Member for Communities and Rural more remote regions. affairs, Cllr Cefin Campbell, said: “The benefits of volunteering are numerous. THE NORTH: #4 The National Wool Museum - Kate Evans, It can broaden horizons and skill sets for Administrative and Learning Support Officer, those volunteering and improving employa- #5 The Old School, Llanybydder - Cllr Ieuan Davies bility. Volunteers can also be a great asset to #6 TYWI VALLEY: organisations and companies who recruit Llandeilo Library – Steffi James, them. This is a fantastic project to help our Outreach Manager for Carmarthenshire Libraries rural areas and we are delighted to be sup- Additional: CAVS Offices Carmarthen & The Llanelli Hub porting it.” CAVS Annual Report 2017—2018 14
Purple Routes Purple Routes Play Project What an incredible year we have had, managing to provide play for children across the two counties of Carmarthenshire and Pembrokeshire. ♥ We were lucky enough to be contracted by a school to provide lunchtime play. ♥ We have provided play for Pembroke Fun Day, an event for Disabled Children and Young People hosted by Pembrokeshire Agricultural Showground. ♥ In conjunction with Pembrokeshire Play Partnership, we supported another successful National Playday event in Scolton Manor - over 1,500 people attend- ed the event. ♥ Pembrokeshire Show was another huge success for us - over 700 children and their families engaged with us during the 3 day event. ♥ We secured funding from Pembrokeshire County Council to deliver sessions during half term in February 2018, which proved to be a massive success. ♥ Carmarthenshire Public Service Board supported us to deliver 23 sessions in February and March 2018. Areas that we have covered during the year are: Carmarthenshire: School Lunchtime Sessions Ammanford We are available to provide play ses- sions for all schools within the Pem- Burry Port brokeshire and Carmarthenshire Carmarthen Town Park boundaries for a fee of £85 per ses- Laugharne sion. Llanelli If any schools are interested then HIRE EQUIPMENT – contact us on 01267 245555. Pembrokeshire: We are still hiring out equipment Monkton for birthday parties, school fetes etc. Various equipment such as Pembroke soft play, a badge making machine Pembroke Dock and stocks are available for hire. Pennar Garth Dan y Bryn Fishguard St Dogmaels THE WAY FORWARD – Our very small team works with dedication and commitment to ensure children and young people get an opportunity to play freely, intrinsically and in nature. 15 CAVS Annual Report 2017—2018
CAVS Membership Action on Hearing Loss Cymru Homestart Dinefwr Age Cymru Sir Gâr IAM RoadSmart Alzheimer's Society Kidwelly Town Community Hall Antur Teifi Llandovery Community Sports Association Arthritis Care Llandovery Town Council Arts Council of Wales Llanelli & District Fairtrade Calan DVS Llanelli Hydrotherapy Pool Campaign for the Protection of Rural Wales Llanelli MIND Cancer Information Support & Services Llanelli Multicultural Network Canolfan Gymunedol Ystradowen Community Centre Llanelli Rural Council Cardigan CAB (Citizens Advice Bureau) Llanelli Town Council Cardigan Youth Project Llanelli U3A Care & Repair Llanelli Visually Impaired Bowls Club Carmarthen Arts Llanfynydd Village Hall Carmarthen Domestic Abuse Llangadog Community Centre Carmarthen MIND Llansawel Recreation Field & Hall Carmarthen U3A Llanwrda Cricket Club Carmarthen Youth Project Llanybydder Family Centre Carmarthenshire Counselling Services Llyfrau Llafar Cymru Carmarthenshire County Fed of YFC Mencap Cymru Carmarthenshire Disability Coalition for Action Menter Cwm Gwendraeth Elli Cyf Carmarthenshire Hoarding Support Group Merched y Wawr Carmarthenshire School of Gymnastics Ltd Myddfai Community Hall & Visitor Centre Carmarthenshire Shopmobility Caerfyrddin National Botanic Garden of Wales Carmarthenshire Water Safety Partnership New Pathways Carmarthenshire Women's Institute Old Mill Foundation Cartrefi Cymru Parkinson's Society Cerebra Pencader Family Centre Choose2Reuse Plant Dewi Citizens Advice Cardiff and Vale Plas Llanelli House Clybiau Plant Cymru Kids Clubs Pontyates Welfare Association Credit Union (West Wales) Radio Glangwili CYCA (Carmarthenshire Youth and Children’s Assoc.) Really Pro Ltd Cymdeithas Neuadd yr Ysgol Llanfihanger-ar-Arth Relate Cyngor Cymunedol Llangennech Royal Voluntary Services Deafblind Cymru Shelter Cymru Dementia Carers Support Group SENSE Cymru Dewis Centre for Independent Living SNAP Cymru Disability Skiing Wales South Cefncaeau Family Centre DIVERSE Cymru Special Olympics Carmarthenshire Eiriol Stroke Association Girls Friendly Society TENOVUS Greyhound Rescue Wales Towy Salmon Swimming Club Gwendraeth Aman Blind Society (GABS) Volunteering Matters GABS. V. I. Bowls Wales Council of the Blind Gwili Railway Walking Well Carmarthenshire Gwynfe Community Hall Association West Wales Prostrate Cancer Support Group Hafan Cymru WSSP (Women Survivors Support Project) Heart of Wales Line Traveller's Association WWAMH (West Wales Action for Mental Health) Homestart Carmarthen/Llanelli CAVS Annual Report 2017—2018 16
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