CANIDATES GUIDE RADIOLOGY REGISTRARS COMPUTER MATCH 2019-2020 - Postgraduate Medical Council Of Victoria Inc - PMCV
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Postgraduate Medical Council Of Victoria Inc CANIDATES GUIDE RADIOLOGY REGISTRARS COMPUTER MATCH 2019-2020
CONTENTS RADIOLOGY TRAINING IN VICTORIA............................................................................ 3 COMPUTER MATCHING SERVICE ................................................................................. 3 RADIOLOGY REGISTRARS MATCH – SCHEDULE OF DATES ............................................ 4 ELIGIBILITY CRITIERIA ................................................................................................. 5 REGISTERING FOR ACCESS TO THE MATCHING WEBSITE.............................................. 6 ADDITIONAL INFORMATION ....................................................................................... 7 CANDIDATE’S PRIORITY LIST (CPL) .............................................................................. 7 PAYMENT OF REGISTRATION FEE ...............................................................................10 REFEREE ASSESSMENT FORM PROCESS ......................................................................11 UPLOADING YOUR CV ONLINE ...................................................................................15 APPLICATIONS TO HEALTH SERVICES .........................................................................15 THE HEALTH SERVICE SELECTION PROCESS.................................................................16 NOTIFICATION OF RESULTS ........................................................................................17 VICTORIAN RADIOLOGY REGISTRAR MATCH APPLICATION CHECKLIST .......................18 Disclaimer: The material presented in this Guide is presented as an information source only and is correct at time of publication. The information is provided solely on the basis that readers will be responsible for making their own assessment of matters presented herein.
RADIOLOGY TRAINING IN VICTORIA This Guide contains information about how to use the Computer Matching service to register for the Victorian Radiology Registrar Match. You will find the - • Schedule of Dates, • Eligibility Criteria, • Referee Nomination Process, • CV Process, • Payment Process, • Notification of Match Results and • Contact details of hospitals offering positions in the match. A checklist is included at the end of this Guide. Please visit the Royal Australian and New Zealand College of Radiologists for further information about Radiology Training. http://www.ranzcr.edu.au/ COMPUTER MATCHING SERVICE The Postgraduate Medical Council of Victoria Inc. administers the Computer Matching Service on behalf of the Victorian health services who offer Victorian Radiology Registrar Positions and to candidates applying for these posts. The Service is conducted at the request of the Victorian Radiology Directors of Training. 3|P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019
RADIOLOGY REGISTRARS MATCH – SCHEDULE OF DATES 2019
Timeline PROCESS FOR RADIOLOGY REGISTRAR MATCH
Monday 15 April Match Opens for Candidates to:
• Register for an account on the Computer matching website
• Nominate Referees (3)
• Upload CV
• Submit Health Service Preferences (Candidate Priority List (CPL))
• Submit Applications to Hospitals/Health Services (please refer to Hospital Directory and hospital
websites to check individual site application requirements)
• Pay match registration fees (non-refundable)
Wednesday 8 May Match Closes for Candidates to:
• Register
• Nominate Referees
• Upload CV
• Pay match registration fees
(An application will not be considered if the fee has not been paid by this date)
Friday 10 May Last day for Candidates to:
• Submit Health Service Preferences (Candidate's Priority List (CPL) )
• Submit Applications to Hospitals/Health Services (please refer to Hospital Directory and hospital
websites to check individual site application requirements)
Last day for Referees to:
• Complete online Referee Assessment Forms
Monday 13 May Match Opens for Health Services to:
• Access the List of Candidates
Hospitals/Health Services access the list of all candidates who have nominated that health service on their CPL.
(NB: Candidate preferences are not disclosed to health services).
Monday 13 May – Hospital/Health Service Selection Process
Thursday 23 May
Friday 24 May - Hospital/Health Service Selection/Interview Process
Friday 14 June
Friday 14 June Closing Date for Candidates to:
• Withdraw from Radiology Match (please note: no refunds will be processed if a candidate withdraws
from the match)
• Delete/Reorder Preferences (existing preferences only)(via login by 23.59)
Monday 17 June– Hospitals/Health Services:
Tuesday 18 June • Submit online their list of preferred candidates in rank order
• Confirm number of places available for matching
Wednesday 19 June – Computer Matching takes place (PMCV)
Thursday 20 June
Friday 21 June Match Results Available
10.00am Computer Matching results are available to candidates and hospital administrators via the PMCV computer
matching website (login required).
4|P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019Timeline PROCESS FOR RADIOLOGY REGISTRAR MATCH
From 21 June Reporting of post-match changes
Hospitals/Health services report to PMCV with post-match changes:
• Names of matched candidates who decline a match position
• Names of unmatched candidates who accept vacant positions
February 2020 General commencing date of employment at hospitals.
ELIGIBILITY CRITIERIA
To be eligible to enter the Victorian Radiology Registrar Match a candidate must satisfy the following criteria:
• Australian or New Zealand trained medical graduate, or international medical graduate, holding "General" medical
registration and have completed a minimum of two full years in an approved hospital as an intern/resident, at the
time of commencement of radiology training.
5|P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019REGISTERING FOR ACCESS TO THE MATCHING WEBSITE
15 April • REGISTRATION OPENS
Please Note: If you have already registered for access to the PMCV Computer Matching Service website in a previous
year, there is no need to re-register; you may login with your original username and password. If you cannot remember
your username please contact the PMCV Computer Matching office on: (03) 9670 1066 or email
computermatching@pmcv.com.au. If you cannot remember your password click on the “Forgotten password?” link to
reset it.
If you are a new user, please follow the steps below:
Step 1
Go to the computer matching website at computermatching.pmcv.com.au and click “”NEW USER? Register Here””
Step 2
Click on “Are you a Candidate? Register here”
Step 3
Select Victorian Radiology Registrar Match 2019/2020 from the list of matches available. Then click on the “Select
Match” button to save your selection
Then select the eligibility criteria from the following screen.
If you do not meet the eligibility criteria then you must not register for the match.
Step 4
• Nominate a username and password; this will be the login you use to access the Computer Matching site.
• Complete your personal details on the screen below and then click “Register” at the bottom of the screen.
• You should receive an email as a reminder of your username and candidate ID number.
• The initial registration process is now complete and the following screen will display.
6|P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019ADDITIONAL INFORMATION Once you have completed your initial registration you will need to complete the following mandatory details before your registration can be approved for inclusion in the match: 1. University, Graduation status, MBA (AHPRA) registration number and employment information 2. Payment of registration fee 3. Completion of Candidates Priority List i.e. nomination of Hospitals / Health Services To enter your University, graduation status, MBA and employment details you will need to • Log in to the computer matching system, • Select “View/Edit Application” • Scroll down the screen to enter the information that follows after your personal details • Continue scrolling down to enter your candidate’s priority list. CANDIDATE’S PRIORITY LIST (CPL) The Candidate’s Priority List is your list of hospitals, in preference order, that you wish to be considered for in the matching process. Select Health Services from the drop down menu you wish to be considered for a position at. You must complete your Candidate’s Priority List (CPL) no later than Friday 10 May 2019. 7|P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019
At the bottom of the screen tick and date the declaration to state that you understand the terms of the registration for the computer match. This will take you to a screen to review what you have entered. Click on “Submit” to save the registration and clinical centre preferences. The following screen will display once this is saved. Changing Preferences You are able to add and change your preferences up to Friday 10th May by selecting “View/Edit Application” from the left hand menu bar or “Edit your CPL” from the Actions section. Please note, you cannot add any preferences after the 10th May 2019. Between 11th May and 14th June 2019 you can only delete or re-order your existing preferences (you cannot add any preferences) or withdraw from the Match. To reorder / delete your preference; login, click on “View CPL in read only format” to move preferences up or down or to delete them. 8|P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019
You must click “Save and Continue” then “Submit” on the review screen displayed to save any changes. Withdrawing from the Match Candidates wishing to withdraw from the Match must do so by Friday 14 June 2019. To withdraw from the Match login to your account and click on “Withdraw from Match” from the bottom right of the screen under Actions. You will need to enter a reason for withdrawal from the match. CPL Status After you enter your preferences your CPL status will change from “Access Approved”, to “CPL Pending.” Once the PMCV has verified your eligibility, your payment has cleared and your application is approved for inclusion in the match, your CPL status will change to “CPL Approved.” 9|P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019
The CPL status must be “CPL Approved” to be included in the match (please note at peak times it can take 2-3 days to
approve registrations).
CPL Status Definitions:
CPL Status Definition Participating in Match
Access Approved: Candidate has applied for access to the site but has not entered preferences or NO
paid the registration fee (i.e. CPL has not yet been submitted)
CPL Pending: Preferences entered (i.e. CPL submitted) – Awaiting PMCV approval NO
CPL Approved: CPL submitted, payment cleared and CPL Approved for Participation in match YES
Withdrawn: Match application was withdrawn at the request of candidate NO
Not Eligible: Candidate applied to participate but did not meet the eligibility criteria. NO
PAYMENT OF REGISTRATION FEE
Candidates will be required to pay a non-refundable registration and application fee of $350 (GST Inclusive) to enter the
match. This fee must be paid and cleared in the PMCV bank account by the registration closing date of the match. An
application will not be considered if the fee has not been paid.
Payment is to be made either by:
a) Bank transfer by completing the payment form and making the payment before Wednesday 8th May.
b) Credit card payment via the PMCV web site, https://www.pmcv.com.au/, calendar event “Radiology Registrar Match
Registration Payment”. Note you must have registered on the computer matching web site first and have obtained
your PMCV candidate ID to use the credit card payment option.
Your registration will not be approved for inclusion in the Radiology Registrar match unless this payment is made by
Wednesday 8th May.
Why is a fee being charged for candidates in the Victorian Radiology Match?
From 2016, participation in the Victorian Radiology Registrar Match will require a nominal fee. This fee has been
introduced to cover the ongoing administrative costs to update and run the match.
When does the fee have to be paid by?
All application fees must be paid at the time of registration and are non-refundable. Applicants are allowed to register
for and participate in the match only after successful processing and receipt of your application fee by Wednesday 8th
May 2019. All fees must be in Australian Dollars only and no late applications will be accepted. (No exceptions)
If I am unsuccessful in the 2019 Victorian Radiology Match and I participate in the match in 2020, will I still have to pay
the registration/application fee?
Yes. Due to increasing costs to administer and run the match, the application fee is required annually. Your application
fee will allow you to stay on the unmatched list for 1 year and any of the Victorian Health Services involved with the
match may choose from this list should a position become vacant. This is at the discretion of the individual health service.
10 | P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019REFEREE ASSESSMENT FORM PROCESS
8 May • CLOSING DATE TO NOMINATE REFEREES
• CLOSING DATE FOR REFEREES TO COMPLETE
10 May REFEREE ASSESSMENT FORM
The PMCV has a centralised referee collection and distribution process. All health services participating in the Victorian
Radiology Registrar Matching Service have agreed to use a standardised Referee Assessment Form.
In 2019, all candidates must ensure that THREE (3) of the standardised Victorian Radiology Registrar Match - Referee
Assessment Forms are submitted to the PMCV Matching Service.
Process Overview
1. Candidates nominate referees via their account on the matching website (Referee Support area).
2. The referee automatically receives an email with a link to a unique URL.
3. The referee completes and submits the form.
4. The Health Services you have nominated a preference for have access to completed referee reports from Monday 13
May 2019.
IMPORTANT:
• You CANNOT nominate more than THREE (3) referees so please give careful consideration to your choice of referees
• PMCV DOES NOT chase up referees to complete the Referee Assessment Form, it is your responsibility to ensure
your nominated referees complete the form.
• Some emails can be lost to spam filters etc. Once you have nominated a referee online check with them directly to
ensure they have received the email.
• PMCV can re-send referee email request (please email computermatching@pmcv.com.au if you would like a Referee
Assessment Form email request to be re-sent).
• Referee Assessment Forms should be from Consultants.
Where to get more information/advice on who to nominate as referee
If you are still unsure about who to use as a referee in the Victorian Radiology Registrar Match please contact the health
services directly.
Information needed when nominating referees includes:-
• Referee's title
• Full name
• Phone number
• Current email address
• Position Held
• Hospital where Referee is currently employed
How to tell if nominated referees have completed the form
Once the Referee submits the online form, both the Candidate and Referee automatically receive an email to indicate
the form has been successfully submitted. There is also a notice on your account to indicate whether or not a referee has
completed the form via the “Referee Support” area.
11 | P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019Sample Referee Assessment Form email request:
Dear Dr Peter Referee
John Smith has nominated you as a referee in the PMCV Victorian Radiology Registrar Computer Match 2019/2020.
The CLOSING DATE for submission of the Referee Assessment Form is 10 May 2019.
To complete a Referee Assessment Form for this candidate, please click here.
Once you have submitted the Referee Assessment Form online, an email will be automatically sent to the candidate and
to you, to indicate the form has been successfully lodged.
This is an automated email sent from the PMCV Computer Matching Service.
Sample Victorian Radiology Registrar Computer Match 2019/2020 Referee Assessment Form
You have been nominated as a Referee, for a Candidate participating in the Victorian Radiology Registrar Computer Match
2019/2020 (Candidate details below). Please complete the Referee Assessment form below. Please note, that once the
form is submitted, this cannot be edited or changed. Please ensure that you have submitted this form by the closing date.
If you were not aware that you had been nominated as a Referee for this Candidate, or have any concerns in regard to
completing the Referee Assessment Form, contact PMCV.
PMCV collects the information contained in this form for the purposes of conducting the Computer Match. It will not use the
information for any other purpose. This form is confidential; however, it will be available to the appropriate Hospital
Committees considering the appointment of the candidate. It may also be accessed by the candidate under the Privacy Act
1988 (Cth) and the Australian Privacy Principles.
Important Dates
Closing dates for receipt of Referee Assessment Forms:
Candidate Details R e f e r e e D e t a i ls
The following details were entered by the Candidate.
Referee
Candidate
Instructions to Referee:
1. Complete the details below; rating the applicant according to the criteria by selecting the appropriate option, mindful
of the applicant's ability expected at his/her particular level of training. All questions are mandatory and must be
completed.
2. Complete the declaration at the bottom of the screen (to declare the information entered on the Referee Assessment
Form is true and correct please enter your name and the date you completed the form - e.g. 10/05/2019).
3. Return the form to computermatching@pmcv.com.au
* Compulsory items
12 | P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019In what capacity did this person work for you or is
known to you? (eg. medical student, intern, HMO) *
Relationship to this candidate (eg. Head of Dept,
Clinical Dean, Supervisor) *
Length of time you have known the candidate/Dates
you have worked with the candidate? (e.g. Oct- Dec
2018)*
Would you employ this candidate if the opportunity arose? * Yes No
(if No, please indicate why in the comment section below)
Provide an overall comment t
regarding t h e candidate: *
Requires Requires further Performance Consistent Performance Performance NA
substantial development just adequate with level of better than exceptional
Please select the appropriate areas. (5% of
assistance (5% appointment expected population)
of population)
CLINICAL COMPETENCY *
Knowledge base. Demonstrates adequate
knowledge of basic and clinical sciences.
Clinical skills. Elicits and records accurate, complete
history and clinical examination findings.
Clinical judgement and decision making. Organises,
synthesises and acts appropriately on information;
applies sound knowledge.
Self-awareness. Recognises limits of own skills &
knowledge, and actively seeks feedback & assistance
to continuously improve.
Procedural skills. Performs procedures competently.
Research and presentation skills. Standard of res
ear c h, publications and presentation skills
Pro vid e an overall comment regarding t h e clinic al
competency o f t h e candid at e:
VERBAL & WRITTEN COMMUNICATION SKILLS *
Colleagues, patients and /or family. Interacts
effectively, respectfully and sensitively toward
colleagues, patients and families / carers.
Verbal and written. Conveys clear and timely
information to colleagues and patients and
maintains comprehensive and accurate records.
Provide an overall comment regarding the
communication skills of the candidate:
13 | P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019PERSONAL AND PROFESSIONAL CONDUCT *
Professional responsibility. Demonstrates ethical
behaviours and professional values including
integrity, reliability, honesty, compassion, empathy
and respect for all patients, society and the
profession.
Insight. Aware of professional and personal
boundaries.
Initiative. Ability to exercise appropriate initiative.
Teaching. Proactive in teaching other healthcare
professionals, patients and/or care providers.
Education and Training. Proactive in taking
advantage of learning opportunities and
commitment to professional development.
Time management skills. Is punctual and organises
and prioritises tasks effectively.
Teamwork and colleagues. Maintains positive
relationships. Works with and contributes effectively
in a team.
Provide an overall comment regarding the conduct
of the candidate:
Overall rating of candidate in relation to their
cohort (1-10).
Declaration *
I declare that the information I have entered within this Referee Assessment form is true and correct.
Declared by: Date:
Paired Candidates and Job Share Candidates
The Paired Candidate and Job Share options are not available in the Victorian Radiology Registrar match.
14 | P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019UPLOADING YOUR CV ONLINE
As part of the Victorian Radiology Registrar Match all candidates are required to submit a completed Standardised
Radiology Registrar CV via the Computer Matching website. The CV can be uploaded into the system as either a Microsoft
Word document or Adobe Acrobat PDF and can be up to 2 MB in size.
A template of the CV you must use can be found here. You can log in to the system at any time after the match open date
(15 April 2019) to submit your CV.
To upload your CV:
• You need to be logged in your Computer Matching account using your username and password.
• Click on “CV Upload” from the left hand menu.
• To attach the CV, enter the complete path and filename of the file to upload, or use the 'Browse' button to navigate
to the file on your system.
• Only use ordinary letters and/or numbers in naming your CV file.
• After you have entered the path and filename, press the “Upload CV” button. Once this step is complete your CV can
only be changed by re-uploading an amended version. Only one copy is kept on the system.
Your CV does not need to be uploaded at the time of ranking health services on your CPL. It can be attached at any time
up until the closing date (10 May 2019).
After the CPL submission closing date (10 May 2019), all hospitals listed on your Candidate’s Priority List (CPL) will have
access to both your electronic CV and your three completed online Referee Assessment Forms.
APPLICATIONS TO HEALTH SERVICES
As well as submitting your Candidate Priority List (CPL) via the Computer Matching website, you may also be required to
make an application directly to health services you have nominated on your CPL. Health services that require that you
complete their online application in addition to your application via the computer matching website are listed in the
hospital directory found here.
15 | P a g e PMCV – Computer Matching: Victorian Radiology Registrar Candidate’s Guide 2019THE HEALTH SERVICE SELECTION PROCESS
Between 13 May - 23 May:
Health Services:
• Should have received your direct application via their websites (if applicable, see Hospital Directory)
• Login to the Matching Website to access:
o List of all candidates who have nominated them as a preference (Please note: Health Services DO NOT
have access to your preferences – Candidate preferences are CONFIDENTIAL!)
o Referee Assessment Reports
o CV’s
Between 24 May – 14 June:
Health services will be conducting interviews. You will be contacted directly by Health Services if you are required
to attend an interview at their health service.
THE HEALTH SERVICE NOMINATION FORM (HNF)
Between 17 June – 18 June:
After the closing date for change of preferences/withdrawals (14 June 2019) approved Health Service Admin
users login to the PMCV Computer Matching Website and submit their Hospital Nomination Form (HNF). The
Hospital Nomination Form is a list of candidates in rank order. Candidates are ranked based on merit.
HEALTH SERVICE NOMINATION FORM (HNF)
RANK Cand ID Surname First Name
4 888 Jones Sarah
Candidate not ranked
919 Smith Michelle
6 799 Nguyen Ben
3 771 Clarke Paul
856 Lee Chin
5 647 Singh Praveen
2 901 Chen Sally
The person ranked at
number one is the health 941 Carey Jess
service’s most preferred
1 983 Lee Ji
candidate
For information about how the computer matching algorithm works, please visit the “About Computer
Matching” area of the website http://www.computermatching.pmcv.com.au/public/about/index.cfm.
16 | P a g e PMCV – Computer Matching: Victorian Radiology Registrar Match Candidate’s Guide 2019NOTIFICATION OF RESULTS Candidates who participated in the Victorian Radiology Registrar Computer Matching Service can find out the results of the match via the Computer Matching website from 10am, Friday 21 June 2019. You need to: • Login in to your account • Click the “Match Results” Link from the menu bar to the left of the screen. FOR MATCHED CANDIDATES: Victorian Radiology Registrar Match Results: MATCHED CANDIDATES: If you have been successfully matched to a health service you will be presented with a screen showing which health service you have been matched to. This health service will then contact you regarding an employment contract etc. FOR UNMATCHED CANDIDATES: Victorian Radiology Registrar Match Results: UNMATCHED CANDIDATES: You will be presented with a screen advising that you were not matched. If health services have any unmatched places they will be provided with a list of unmatched candidates so they may contact you directly. 17 | P a g e PMCV – Computer Matching: Victorian Radiology Registrar Match Candidate’s Guide 2019
VICTORIAN RADIOLOGY REGISTRAR MATCH APPLICATION CHECKLIST
❑ Read the eligibility criteria section - ensure you meet the criteria prior to registering for the Match.
❑ Registered for a username and password at http://www.computermatching.pmcv.com.au.
Checked the application requirements for each health service you are interested in (see Hospital
❑ Directory).
❑ Paid the registration fee to enter the match by Wednesday 8th May 2019.
Lodged an application with each health service listed on your Candidate's Priority List (CPL) if
❑ required (see Hospital Directory). Health Service Applications close – 10th May 2019.
❑ Logged in to your PMCV account and completed your CPL by 10th May 2019.
Read the regulations, code of conduct and privacy statement of the matching service in the
❑ “About Computer Matching” area of the website.
Made sure your CPL has been approved (i.e. status is “CPL Approved”) and uploaded your CV
❑ before 10th May 2019.
Followed up any pending referee reports. Referee Assessment Forms must be submitted by
❑ 10th May 2019 – NO EXTENSIONS.
If you decide to withdraw from the match then ensure you have logged into the website and
❑ withdrawn by 14th June 2019.
Candidates, who have withdrawn from the match, check that you have received a withdrawal
❑ confirmation email.
After the match results are available, login and check (under “Match Results”) to see if you have
❑ been matched to a position on Friday 21st June 2019.
18 | P a g e PMCV – Computer Matching: Victorian Radiology Registrar Match Candidate’s Guide 2019You can also read
