BROWN COUNTY PUBLIC WORKS DEPARTMENT
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BROWN COUNTY PUBLIC
WORKS DEPARTMENT
REQUEST FOR
QUOTATION
2021 Truck
Hauling
Services
NOTE:
This quote shall be Name of Company Submitting Quote
returned in its
entirety to the Brown
County Public Works
Department. Street Address
Instructions
contained herein
shall be adhered to.
City, State & Zip
SUBMIT TO:
Brown County Public
Works Department Contact Name and Phone Number
2198 Glendale Ave.
Green Bay, WI
54303
Quote Deadline: December 9, 2020, 2:00 P.M.
2021 TRUCK HAULING SERVICES
TABLE OF CONTENTS
PAGE
REQUEST FOR QUOTATION ................................................................................................... 3
GENERAL PROVISIONS ........................................................................................................... 4
SPECIAL PROVISIONS ............................................................................................................. 8
QUOTATION FORM ................................................................................................................... 102021 TRUCK HAULING SERVICES
REQUEST FOR QUOTATION
TRUCK HAULING SERVICES
BROWN COUNTY PUBLIC WORKS DEPARTMENT
GREEN BAY, WISCONSIN
Sealed quotes will be received by the Brown County Public Works Department at 2198 Glendale Avenue,
Green Bay, Wisconsin, 54303, until 2:00 p.m., Wednesday, December 9, 2020, for truck hauling services
throughout 2021.
The work under this contract consists of hauling construction materials for various project locations
throughout Brown County on an as needed basis.
Construction materials to be hauled includes, but are not limited to, road salt, removed pavement, culverts,
common excavation material, borrow, base aggregate dense, breaker run, riprap, millings, and HMA
pavement.
Quotes shall be submitted on Brown County Public Works Department forms and specifications; which may
be obtained by accessing the Brown County website @ www.browncountywi.gov, Departments, Public
Works, Highway, Bids and RFP’s.
Any quote submitted after the date and time specified will be rejected.
FOR: BROWN COUNTY PUBLIC WORKS DEPARTMENT
BY: PAUL A. FONTECCHIO, P.E.
Director
DIRECT CONTRACT QUESTIONS TO:
NICHOLAS S. UITENBROEK, P.E.
(920) 662-2152
Nicholas.uitenbroek@browncountywi.gov
32021 TRUCK HAULING SERVICES
GENERAL PROVISIONS
A. GENERAL:
The Brown County Public Works Department will receive sealed quotes for hauling construction materials on an
as needed basis for various project locations throughout Brown County.
Quotes shall be submitted on forms provided by, and addressed to, the Brown County Public Works Department,
2198 Glendale Avenue, Green Bay, Wisconsin, 54303, and marked "2021 Truck Hauling Services". Quotes will
be received until 2:00 p.m., on Wednesday, December 9, 2020, at the above-mentioned address. These
specifications are a part of the proposal and must remain attached to the same.
Hereinafter, the Brown County Public Works Department will be referred to as the “Owner” and the successful
contractor awarded the contract is to be the “Contractor” and the “Engineer” will be an employee of Brown
County who is to carry out the project construction management.
Quotes shall be on specifications as herein furnished and shall not be altered.
Owner reserves the right to reject any or all quotes submitted, or to accept any part or combination thereof, to
waive any technicalities, and to accept any quotes deemed most advantageous to Brown County, including the
use of smaller quantities at the same cost per quoted price.
Should the U.S. Government, by its action, affect or prevent a vendor from fulfillment of the terms of the quote,
the vendor should immediately furnish proof of same in writing. Upon receiving such proof, vendor will be released
from the contract.
Brown County is exempt from Federal Excise Tax, but if there is a tax, it shall be shown in the quote.
B. WITHDRAWAL OF QUOTES:
Quotes may be withdrawn by written request received from the bidder or their agent prior to the time fixed for
opening of quotes, without prejudice to the right of the bidder to file a new bid. Withdrawn bids will be returned
unopened. Negligence on the part of the bidder in preparing his/her bid confers no right for withdrawal of the
bid after it has been opened.
C. METHOD OF AWARD:
Brown County will accept all quotes to complete the work. Typically, qualified Contractors will be chosen
on an as needed basis starting with the lowest quote received. If additional trucks are needed, typically
the next lowest qualified Contractor will be selected until the appropriate amount of trucks are secured for
each instance.
A Contractor may request to be removed from the call list on a temporary basis when other commitments
prevent the contractor from providing trucks.
This is not an exclusive contract. The County specifically reserves the right to concurrently contract with
other companies for similar work, if the County deems such an action to be in the County’s best interest.
The County may choose not to award work to a Contractor due to high quoted prices. The County may
remove or bypass contractors from the qualified contractor list due to safety concerns, unresponsiveness,
low productivity, poor driver performance and attitude, or for any other reason deemed necessary by the
County.
42021 TRUCK HAULING SERVICES
D. PRICING:
Pricing shall remain firm through December 31, 2021.
E. RESERVATIONS:
The Owner reserves the right to reject any or all quotes submitted, or to accept any part or combination thereof,
to waive any technicalities, and to accept any quote deemed most advantageous to Brown County.
F. SUBCONTRACTING:
The Contractor shall be as fully responsible to the County for the negligent acts and omissions of its
subcontractors and/or persons either directly or indirectly employed by it, as he is for the negligent acts and
omissions of persons directly employed by Contractor.
G. INDEMNIFICATION AGREEMENT & INSURANCE:
Brown County and , hereinafter referred to as Contractor, enter into an agreement
to construct, produce and/or deliver the specified work and materials. It is mutually agreed that at all times
during the existence of this contract, the Contractor will hold harmless and indemnify Brown County, their
agents, directors, officers, and employees against any and all losses, damages, claims, and costs of expense
which Brown County may sustain, incur, or be required to pay by reason of any person(s) suffering personal
injury, death, or property loss resulting from the Contractor’s acts or omissions during the term of the contract.
Contractor will at all times during the terms of this contract, keep in force a liability insurance policy issued by
a company authorized to do business in the State of Wisconsin and licensed by the Office of the Wisconsin
Insurance Commission. Brown County shall be named as an additional named insured on such policy of
insurance. In the event of any action, suit, claim, or proceeding against Brown County, their agents, directors,
officers, or employees upon any matter herein indemnified against, the Contractor shall, within seven (7)
working days, cause notice in writing thereof to be mailed to Brown County by certified mail, addressed to the
Brown County Public Works Department, 2198 Glendale Avenue, Green Bay, Wisconsin, 54303. In the event,
any such action, suit, claim, or proceeding is brought against Brown County pursuant to the terms of this
agreement, shall, within seven (7) working days thereafter, cause notice in writing thereof to be mailed to the
Contractor at their post office address.
The limits of liability insurance shall provide coverage for not less than the following amounts, or required by
law, whichever is greater:
A. Worker’s Compensation:
1. State – Statutory
2. Federal (e.g., Longshoremen’s and Harbor – As Applicable Worker’s Act, Jones Act or Admiralty
Act)
3. Policy shall have other state’s coverage
B. Employer’s Liability:
1. Each Accident ......................... $500,000
2. Policy Limit ........................... $1,000,000
3. Each Employee ....................... $500,000
52021 TRUCK HAULING SERVICES
C. Commercial General Liability, including:
1. Personal Injury
2. Blanket Contractual Liability
3. Premises – Operations
4. Products & Completed Operations
5. Broad Form Property Damage
6. Independent Contractor’s Protective Liability
7. Explosion, Collapse & Underground Coverage (when applicable)
8. Non-owned Watercraft Liability (when applicable)
9. The General Aggregate per project endorsement must be included
10. Limits:
a. General aggregate.................................................. $1,000,000
b. Product – comp/ops aggregate .............................. $1,000,000
c. Personal & advertising injury .................................. $1,000,000
d. Each occurrence .................................................... $1,000,000
e. Fire damage (any one fire) .......................................... $50,000
f. Medical expense (any one person) ............................... $5,000
D. Business Automobile Liability (including Contractual Liability):
1. Owned, hired & non-owned vehicles
(combined single limit) ........................... $1,000,000
E. The Contractor shall include the Owner, by endorsement, as additional insured on the Contractor’s
General Liability Policy as respects on this project.
F. The Contractor shall provide an Umbrella Liability Policy of “Two Million Dollars” ($2,000,000).
The cancellation clause on all certificates of insurance shall read as follows: “Should any of the above-described
policies be cancelled before the expiration date thereof, the issuing company will mail 30 days written notice to
the certificate holder named therein.” (No modifications of this clause will be accepted.)
The Contractor shall require all subcontractors to be bound by the same insurance requirements as
Contractor.
H. SAFETY OF PERSONS & PROPERTY:
The Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection
to prevent damages, injury or loss to:
a. All employees on the work site, and all other persons, who may be affected thereby;
b. All the work, materials, and equipment to be incorporated therein, whether in storage on or off the site,
under the care, custody, or control of the Contractor or any of his subcontractors; and
c. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements,
roadways, structures, and utilities not designated for removal, relocation or replacement in the course
of construction.
The Contractor must comply with all safety requirements set forth in the governing federal, state and/or local
laws, including but not limited to, the Wisconsin Administration Code, Rules of the Industrial Commission on
Safety and all applicable OSHA standards.
62021 TRUCK HAULING SERVICES
I. EQUAL OPPORTUNITY:
The Contractor, and all subcontractors, shall not discriminate against any employee or applicant for employment
because of race, religion, color, sex, national origin, or age. The Contractor shall take affirmative action to
insure that applicants are employed, and that employees are treated during employment without regard to their
race, religion, color, sex, national origin, or age. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation; and selection for training, including apprenticeship.
The Contractor agrees to post in conspicuous places, available to employees & applicants for employment,
notices setting forth the policies of non-discrimination.
The Contractor, and all subcontractors, shall in all solicitations or advertisements for employment placed by
them or on their behalf, state that all qualified applicants will receive consideration for employment without
regard to race, religion, color, sex, national origin, or age.
J. ARBITRATION:
Contract related claims and disputes between Owner and Contractor may be decided by arbitration, only if
agreed upon by both parties.
Arbitration shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration
Association.
K. REGULATIONS:
Contractor agrees to comply with all of the requirements of all federal, state and local laws related thereto.
L. RIGHT TO AUDIT:
The Owner, or its representatives, will have the right to audit the Contractor’s books and files including those of
subcontractors when a dispute or claim arises from the contract. The audit shall be made during normal work
hours and the Owner’s right to audit will terminate when the dispute or claim is settled.
M. PAYMENT TO CONTRACTOR AND COMPLETION:
The Contractor will prepare pay requests, and submit to the Owner for payment on a monthly basis based on
actual work completed and/or materials delivered to the job site.
72021 TRUCK HAULING SERVICES
SPECIAL PROVISIONS
1. PROSECUTION AND PROGRESS:
Work is to be carried out on various county highway projects on an as needed basis throughout 2021.
2. NOTIFICATION PROCESS:
Next day notice will be given before services are needed. Each notice from the County will include the
number of trucks needed and the number of hours needed per truck. Advanced notice will be given when
possible.
In the event that a contractor cannot meet the schedule or the amount of trucks needed, the County
reserves the right to move to the next lowest qualified bidder.
The Contractor shall notify the County when trucks are expected to be unavailable for extended periods
of time. The County can temporarily remove unavailable contractors from the notification list, at the
request of the contractor, until the contractor’s availability changes.
Work under this contract is weather-dependent, so the schedule may change due to weather conditions.
The County is not responsible for payment of work that is cancelled due to inclement weather or
equipment failure.
3. TRUCK HAULING SERVICES:
A. Description
This special provision describes providing hauling services on an as needed basis for various project
locations throughout Brown County during the 2021 construction season, as specified in the State of
Wisconsin, Department of Transportation, Standard Specifications for Highway and Structure
Construction, 2020 Edition, and as hereinafter provided.
Construction materials to be hauled include, but are not limited to, removal materials (pavement, culvert,
bridge), common excavation material, borrow, base aggregate dense, breaker run, riprap, millings, and
HMA pavement.
B. Truck Requirements
Quad axle dump trucks shall be used. The bed shall be clean of any debris and contaminates, and shall
be reasonably smooth and free of any major indentations or depressions. All trucks shall be equipped
with a tarp to cover the truck bed.
C. Haul Route
Obtain approval from the County for all proposed haul routes between the project and haul sites. Utilize
roadways on the county highway system and state highway system whenever possible. Minimize use of
City, Village and Town roadways as haul routes.
D. Reporting to Work
Report to the assigned construction site or haul site as directed by the County with a fully fueled truck.
Work time will start when the Contractor reports to the project site at the time agreed to by the County,
and work time will end when the Contractor leaves the project site at the time agreed to by the County. If
starting or ending the day at a haul site, work time will begin at the “time loaded” and end at the “time
dumped” time on the haul ticket.
82021 TRUCK HAULING SERVICES
Hours between the start and end time on days committed to hauling for Brown County must be dedicated
entirely to Brown County work.
Work under this contract is weather-dependent, so the schedule may change due to weather conditions.
Coordinate with the County on days of inclement weather to determine if the work will be cancelled or if
the schedule will be changed.
E. Time Keeping
Document hours worked by completing a load tracking form (format of the form to be approved by the
County) and by providing daily load slips (showing the time loaded and time dumped). Submit the daily
load tracking form to the County project foreman for approval at the end of each working day.
Avoid refueling during the work shift. If refueling is necessary, subtract the time needed to refuel from the
documented daily hours, unless circumstances for refueling are warranted and approved by the County.
F. Measurement
The County will measure the number of documented hours acceptably completed.
G. Payment
Payment is full compensation for providing the dump truck, driver, fuel, and all incidentals necessary to
complete the contract work.
Costs of the construction materials and dump fee costs will be the responsibility of the County.
9PUBLIC WORKS DEPARTMENT
2198 GLENDALE AVENUE
GREEN BAY, WI 54303 PAUL A. FONTECCHIO, P.E.
PHONE (920) 492-4925 FAX (920) 434-4576 DIRECTOR
www.browncountywi.gov
QUOTATION FORM
Include the price per hour for each truck. Mark the check box with an “X” if the truck(s) are setup for
hauling and dumping asphalt into a paving machine.
Price Per Hour For Capable of Hauling
Each Truck Asphalt?
$ ______________ ☐
I hereby certify that all statements herein made are on behalf of:
(Business Name)
(Street Address)
(City, State, Zip)
I, the undersigned, have full authority to make such statements and submit this quote in its/their behalf:
Signature Date
Printed Name & Title Phone Number
Project Contact Person (if different from above):
Printed Name Phone Number
Note: All pages in this Request for Quotation shall be included as part of the quote package. Brown County
reserves the right to reject any quotes that do not include the proposal document in its entirety
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