BAINBRIDGE-GUILFORD FACILITIES 2020-2021 BUDGET PRESENTATION - James Rideout, Director of Facilities

BAINBRIDGE-GUILFORD FACILITIES
2020-2021 BUDGET PRESENTATION

                       James Rideout, Director of Facilities

KEY FACILITY AREAS
· Equipment Replacement Program

· Local Networking and Cooperation

· Capital Project Investment

· Facilities Overview & Staffing

· Operational Expenses & Preliminary Budget

· Items for Consideration

· New Items Required in 2020-21

EQUIPMENT REPLACEMENT PLAN
Public schools are able to buy equipment using either local bids or state contract pricing.
Purchases made in this manner save the district approximately 30% when compared to the
general public price. By selling and turning equipment over every 3 to 5 years, the district can
provide safe reliable equipment for employees to use at a economical cost to the taxpayers.

Planned Equipment Replacements for 2020-2021
• John Deere 2032R Tractor with cab, bucket,
   snow blower and sweeper or equivalent brand
   with all accessories.

• Walk-behind floor scrubber.

Equipment Budget Information:
2019-20 Equipment budget was $57,650.
2020-21 Equipment is estimated to be $50,000.

LOCAL NETWORKING & COOPERATION
A good working relationship has been established with the local municipalities in
our district which in turn saves the district money. Examples of these cost saving
shares with the Town and Village of Bainbridge and the Town of Guilford are:

•   Sharing of equipment—municipalities are willing to share equipment they own if
    the district needs a certain piece of equipment and vice versa.

•   Assisting the district with repairs such as blacktop, scoping pipes, etc.—local
    municipalities provide manpower and equipment with the district purchasing
    the supplies

•   Assisting the district with snow removal— local municipalities provide manpower
    and equipment to remove large piles of snow around buildings.

CAPITAL PROJECT INVESTMENT
2017 Capital Project
•   Phase 1 is complete, has been closed out and final cost reports submitted to
    SED.
•   Phase 2 is in process with construction ongoing throughout this school year and
    into the fall of 2020-21. Close-out and final cost reports are expected to occur
    by December 31, 2020. A new fitness center, air conditioning, heating system
    upgrades, door replacements, clock and fire alarm systems are the main focus
    of this phase.
Capital Outlay Projects
Capital Outlay projects are projects that are $100K or less and generate building
aid of approximately 84.4% in the following year. The current 2019-20 project is a
safety and security project for new video cameras at the High School. Installation
will be starting in April on this project. The district intends to continue these projects
and will be meeting shortly with the district Architects to plan the 2020-21 project.

FACILITIES OVERVIEW & STAFFING
Guilford Elementary
38,466 sq. feet, 19 classrooms, gymnasium, cafeteria and multiple office spaces, 2 full-time
Custodial Workers positions
Greenlawn Elementary
80,212 sq. feet, 29 classrooms, gymnasium, cafetorium, and multiple office spaces, 3 full-time
Custodial Worker positions
Jr/Sr High School & Technology Building
124,306 sq. feet, 47 classrooms, wood shop, metal shop, 2 music suites, gymnasium, multi-
purpose room, auditorium and multiple office spaces. 5 full-time Custodial Workers
Grounds
Maintaining 99.7 acres of grounds at all buildings, the cemetery field and the town baseball field,
1 groundskeeper assisted by a full-time Maintenance Worker as needed.
Building Maintenance
Maintenance on all buildings within the district occurs with 1 Assistant Director of Facilities and 1
shared Maintenance Worker with the grounds department.

OPERATIONAL EXPENSES
               2016-2017    2017-2018    2018-2019    2019-2020    2020-2021     Preliminary
                 Actual       Actual       Actual      Budget      Preliminary    Change

Payroll           540,144      539,130      509,002      572,221      593,097         20,876

Equipment          73,219       76,510       93,617       57,650        50,000       (7,650)

Contractual       172,044       84,832      118,009      220,317      217,710        (2,607)

Utilities         252,044      318,825      311,461      383,516      389,280          5,764

Supplies          122,868      131,760      130,788      174,802      185,077         10,275

Total           1,160,319    1,151,057    1,162,878    1,408,506     1,435,164        26,658

  Note: Preliminary budget includes Building Condition Survey estimate, testing
  for lead in water requirement and the continued rent of the storage
  containers. Facilities budget change is estimated at 1.9%.

ITEMS FOR CONSIDERATION
•   Track Equipment Storage Update – The district is currently renting storage
    containers. We are seeking pricing on the purchase of these containers in
    the next school year. The rental option is included in the preliminary budget.

•   Guilford Parking Lot and Roof Drain Issues – The parking lot, which currently
    has drainage issues, is in need of extensive repair. In addition, the roof drain
    which extends under a portion of the parking lot needs to be repaired. The
    district has obtained an estimate of $212,000 from our sitework engineer to
    correct the above issues and expand the lot. If we choose not to expand
    the lot, the cost would be approximately $180,000. This project is a non-
    aidable project and would be funded through available fund balance.

•   High School Bleachers – We are experiencing a significant problem with the
    mechanical function of the bleachers. We are trying to find a solution to the
    problem. Research is continuing with the Architects.

NEW ITEMS REQUIRED IN 2020-21
•   Building Condition Survey – The district has been identified to be on
    the Building Condition Survey list for the 2020 calendar year. We are
    seeking estimates from King+King for this work which will be finalized
    and billed in the 2020-21 school year. The previous survey completed
    5 years ago was $35,000. Reimbursement for the cost of the survey will
    occur in the following school year in the form of Building Aid.
•   Testing for Lead in Drinking Water – Testing is required again in the 2020
    calendar year. We anticipate testing in the fall of 2020 at a cost of
    $15 per test. Any issues found will need to be corrected and re-tested.
    Reimbursement for the testing will occur in the following year in the
    form of Building Aid.