At Hillstone St Lucia 2014 Events
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Events
at Hillstone St Lucia 2014
Hillstone St Lucia
St Lucia Golf Links
Carawa Street
St Lucia Q 4067
P 07 3870 3433
F 07 3371 4331
E enquiries@hillstonestlucia.com.au
W www.hillstonestlucia.com.au
Events at Hillstone St Lucia
With over 25 years in the industry, Hillstone St Lucia can assure that your next event whether it
be a conference dinner, birthday, anniversary, retirement or engagement celebration, will be a
successful one!
Our experienced events team will work with you to deliver an event that is exactly as you want it
to be – succulent food, stunning views, friendly service... boundless possibilities! We have a list
of reliable service providers for any additional requirements for your gathering. Equally, we would
welcome your chosen providers to Hillstone St Lucia and help them at every turn.
CONTENTS
Early Bird Breakfast Packages…………………………………………………………………………………………………4
The Breakfast Table…………………………………………………………………………………………………….4
The Kick Start Brunch………………………………………………………………………………………………….4
The Celebration Breakfast…………………………………………………………………………..……………….5
The Hillstone Cocktail Menu….…………………………………………………………………………………………………6
Canapés……………………………………………………………………………………………………………………..6
Market Table……………………………………………………………………………………………………………….7
Forkdish Stations…………………………………………………………………………………………………………7
The Hillstone BBQ………………………………………………………………………………………………………..8
Dining at Hillstone.………………………………………………………………………………………………………………….9
The St Lucia Menu………………………………………………………………………………………….……………9
The Hillstone Menu……………………………………………………………………………………………………10
The Hillstone Buffet Menu………………………………………………………………………………………….12
Beverage Packages……………………………………………………………………………………………………………….13
The Riddle Range………………………………………………………………………………………………………13
The Exclusive Range……………………….…………………………………………………………………………13
The Cru Range…………………………………………………………………………………………………………..14
The Grand Cru Range………………………………………………………………………………………………..14
Important News from the Cellar....………………………………………………………………………………………….15
Team Building Activities.....…………………………………………………………………………………………………….17
Audio Visual Equipment…………………………………………………………………………………………………………18
Terms & Conditions……………………………………………………………………………………………………………….20
Menus valid until 31 December 2014 2
ROOMS & CAPACITIES
The Grand View Room and Victorian Long Bar
size 608 & 84m2
capacity | cocktail 1000 banquet 680 theatre 500
classroom 360
The Rosewood Room
size 191m2
capacity | cocktail 150 banquet 120 theatre 120 classroom 60
The Library Bar
size 105m2
capacity | cocktail 120 banquet 60 theatre 70
classroom 20
PACKAGE INCLUSIONS
Our standard event packages include the following at no extra charge to you:
Fully set tables with white napery
Lectern, microphone and PA system (Rosewood Room/Grand View Room only)
Candelabras or tealight candles for all tables
CD-stacker sound system
Dance floor and 6 pieces of staging (Grand View Room only - if required)
Free Parking
Exceptional service, exquisite surroundings, delicious food…
Menus valid until 31 December 2014 3
Early Bird Breakfast Packages
THE BREAKFAST TABLE
Served buffet style for your guests to help themselves
ON EACH TABLE
Platters of fresh fruit and berry danishes
BREAKFAST BUFFET
Charred Sourdough
Chive scrambled eggs
Smoked bacon
Chipolatas
Cherry truss tomatoes
Hash browns
Roasted button mushrooms
Selection of condiments
BEVERAGES
Fresh orange OR apple juice
Vittoria coffee & Twinings tea selections
$32.00 per person
Menu suitable for 25+ guests
THE KICK START BRUNCH
Served buffet style for your guests to help themselves
CONTINENTAL BREAKFAST
Berry bombas w almonds & honey yoghurt
Grilled banana bread OR Currant loaf w berrenberg jams
Petit Danishes
Fresh fruit platters
Homemade sweet OR savoury muffins
BEVERAGES
Fresh orange OR apple juice
Vittoria coffee & Twinings tea selections
$26.50 per person
Menu suitable for 20+ guests
Menus valid until 31 December 2014 4
THE CELEBRATION BREAKFAST
Served to the table
ON EACH TABLE
Platters of fresh fruit and berry danishes
BREAKFAST
Please select one (1) of the following dishes to be served to your guests:
Crushed Avocado
served with crumbled fetta, sourdough & poached eggs
Smoked Salmon
served with chervil and capers, scrambled eggs & lemon cheek
The Hillstone Breakfast
served with smoked bacon, chipolata, field mushrooms & scrambled eggs
Eggs Benedict
served with on toasted sourdough w bacon, poached eggs, spinach & hollandaise
Why not try smoked salmon instead of bacon with your Eggs Benedict?
Additional $3.00 per person for alternate serve.
BEVERAGES
Fresh orange OR apple juice
Vittoria coffee & Twinings tea selections
$34.50 per person
Menu suitable for 20+ guests
BREAKFAST ADDITIONAL EXTRAS
Add to your breakfast by choosing any additional items from the list below
Burcher Muesli $4.50 per person
Grilled banana bread OR Currant loaf w berrenberg jams $4.50 per person
Berry bombas w almonds & honey yoghurt $4.50 per person
Hillstone style bacon & egg muffins $8.50 per person
Menus valid until 31 December 2014 5
The Hillstone Cocktail Menu
ANTIPASTO GRAZE PLATTERS
Antipasto platters including dips, emulsions, marinated vegetables, grilled haloumi,
sliced smallgoods, cured meats, warm breads & grissini
$8.50 per person
CANAPÉS
Canapés are served for a minimum 1 hour duration with a starting package
including 3 hot and 3 cold selections:
COLD CANAPÉS
Natural oysters w watermelon salsa (GF)
Rare beef croûte w sticky onion & chives
Sesame chicken rice paper roll w noch chan (GF) Vegetarian option available
Goats cheese & asparagus tart (V)
Lemongrass prawn w shallot scroll
Smoked salmon blini w fraiche & chives
HOT CANAPÉS
Tomato arrancini w smoked mayonnaise (V)
Rosemary chicken sticks w chilli yoghurt (GF)
Lime & chilli fish cake w daikon salad
Baked beef pie w butter puff & kasundi
Mini pork taco w sour cream & chilli salt
Braised leek & gruyere tart (V)
Petit potato roesti w onion & anchovy (V) (GF)
Duck pancake w bean shoots & hoisin
Mini chicken pizzetta w tart cheddar
1 hour $29.50 per person
2 hours $35.00 per person
Menus valid until 31 December 2014 6
FORKDISH STATIONS
*minimum two (2) stations must be selected unless served in conjunction
with another menu option
ROASTED LAMB LOIN
w couscous, currants, peppered aioli, rocket salad & tart parmesan
YUM CHA STATION
served with traditional chopsticks or bio wood cutlery
Steamer baskets w prawn har gow, fish cakes, chicken dim sims w pickled ginger, soy
sauce & sweet chilli dippers
RUSTIC SPIKED CHICKEN TENDERLOINS
w giant couscous, parsley, pepperdews, capers & salsa verde
$16.50 per person/per station
SEAFOOD STATION
King prawns w all the condiments
Tasmanian plate oysters w watermelon salsa
Smoked salmon w capers & fraîche
Platters of toasted breads & citrus segments
$19.50 per person
SWEET & CHEESE STATION
Chocolates & truffles, rocky road w Turkish delight & berry jelly
$10.50 per person
Selection of locally made cheeses, served w quince paste, strawberries,
Turkish breads & apple
$11.50 per person
MARKET TABLE
served buffet style w informal seating for your guests
Sourdough bread rolls & Turkish pide w seasoned butter
Cheesy potato & bacon gratin
Roasted pork loin w chunky apple sauce
Baked sirloin w mushroom sauce
Hillstone caesar salad w garlic croutons
Traditional garden salad w aged balsamic
$38.50 per person
BEVERAGES
served buffet style
Vittoria coffee & Twinings tea selections
Menus valid until 31 December 2014 7
THE HILLSTONE BBQ
served buffet style and outdoors (if weather permits)
BARBEQUE
Selection of whole & sliced sourdough rolls & Turkish slippers
Oven baked potato w bacon & sour cream OR Wedges w sour cream & chilli
Roasted beef sirloin* w onion jam
Oven baked chicken tenderloins w roasted beetroot, goats cheese & gremolata
Hillstone caesar salad w nobis style dressing, prosciutto & confit garlic croutons
Dressed leaf salad w olives
Selection of condiments
FOLLOWED BY
Selection of locally made cheeses, served w quince paste, strawberries,
Turkish breads & apple
Fresh tropical fruit platters
BEVERAGES
served buffet style
Vittoria Coffee & Twinings tea
Fruit juices & soft drinks
$49.50 per person
Minimum of 25 guests applies
BBQ ADD ONS
Add to your BBQ with the following items;
Grilled salmon fillets w white anchovy aioli
Roasted vegetable skewers w salsa verde (V)
Lamb souvlaki w tzatkiki & lemon
$8.50 per person/per item
Why not upgrade your BBQ?
Upgrade your roast beef sirloin to DRY AGED RIB FILLET!
Additional $3.50 per person
Menus valid until 31 December 2014 8
Dining at Hillstone
THE ST LUCIA MENU
The St Lucia Menu includes graze platters on arrival, bread rolls, your choice of main course & dessert,
bread rolls, tea, coffee and chocolate peppermints
ON ARRIVAL
Graze platters including dips, emulsions, marinated vegetables, grilled haloumi
& warmed breads
ON THE TABLE
Bread rolls w butter
MAIN COURSE
select two (2) for alternate serve
Pistou crusted chicken breast w beans & black olive salad, chives & sauce vierge
Roasted eye fillet w sweet potato chips, oregano salt, field mushroom & jus (GF)
Seared salmon fillet w preserved lemon, parsley & haloumi fritter w gremolata (GF)
Baked pork fillet w sweet potato & ginger puree, crackling asparagus & jus (GF)
BEST COURSE
select two (2) for alternate serve
Grilled peach pannacotta w glass biscuit (GF)
Chocolate fudge brownie w double cream dried raspberries & vanilla mint
Orange cheesecake w grapefruit salad, cream & dried pineapple
Sticky date pudding w butterscotch ice cream & strawberries
FOLLOWED BY
served buffet-style
Vittoria Coffee & Twinings teas
Hillstone chocolate peppermints
$69.50 per person
Menus valid until 31 December 2014 9THE HILLSTONE MENU
For the ultimate sit down lunch or dinner The Hillstone Menu includes arrival graze platters,
bread rolls, your choice of main & dessert or entrée, main & dessert, tea, coffee and chocolate
peppermints
ON ARRIVAL
Graze platters including dips, emulsions, marinated vegetables, grilled haloumi
& warmed breads
ON THE TABLE
Bread rolls w butter
ENTREÉ
select two (2) for alternate serve
Smoked salmon carpaccio w olive oil, bread stick, fraiche & micro leaves
Roasted lamb loin w sweet potato chip, cherry jus & spinach (GF)
Pressed pork belly w green mango salsa, shallots & soy bean mayonnaise (GF)
Seared scallops w light bisque, baby chard, parma ham & chives (GF)
Duck & grilled peach salad w feta, sorrel & chardonnay vinegarette (GF)
Pressed chicken terrine w candied walnuts & Cumberland jelly (GF)
MAIN COURSE
select two (2) for alternate serve
Veal fillet w lemon butter, spinach, butter mash & crisp sage (GF)
Baked pork loin w sweet potato mash, pineapple jam & crackling jus (GF)
Baked salmon fillet w white anchovies, olives, new potatoes & chive sauce (GF)
Roasted beef fillet w potato & haloumi roesti, asparagus & pan reduction (GF)
Crisp skin chicken breast w chickpea fritter, speck wrapped beans & jus (GF)
Cone Bay barramundi w polenta chips, capsicum jam & wilted spinach (GF)
The Hillstone Dinner Menu continues over page…
Menus valid until 31 December 2014 10BEST COURSE
select two (2) for alternate serve
Fruit flan w rose custard & Persian fairy floss
Self-saucing triple chocolate pudding w malt ice cream
Milk chocolate pannacotta w tiramisu wedge & berry jam
Cherry brulee w dusted nut wafer & fresh raspberries
Warm peach tart w ice cream & coconut glass biscuit
Chocolate fudge brownie w toasted pecans & hokey pokey ice cream
FOLLOWED BY
served buffet-style
Vittoria Coffee &Twinings tea selections
Hillstone chocolate peppermints
Two-course menu (main & dessert) $74.50 per person
Two-course menu (entrée & main) $79.50 per person
Three-course menu (entrée, main & dessert) $89.50 per person
DELICIOUS SIDES
Add these delicious sides to your menu. Served to the table (one dish per table)
Roasted broccoli w Persian fetta & muscatels (GF)
Steamed beans w seeded mustard vinegar & toasted walnuts (GF)
Housecut chips w dukkah aioli (GF)
$5.50 per person per side
ADDITIONAL EXTRAS
Chef’s selection of seasonal canapés $7.50 per person
Platters of chocolates & truffles, rocky road,
Turkish delight & berry jellies $10.50 per person
Selection of locally made cheeses,
served w quince paste, strawberries, Turkish breads & apple $11.50 per person
Nespresso Coffee for the duration of the evening $5.50 per person
Nespresso Coffee served on a consumption basis $3.50 per pod
Menus valid until 31 December 2014 11THE HILLSTONE BUFFET MENU
The Hillstone Buffet is the perfect way to indulge a little with a fresh array of items served
elegantly on large wooden buffet tables. Inclusive of graze platters on arrival and a variety of salads,
breads, hot dishes, a carvery, finishing off with a selection sweets treat, tea and coffee!
ON ARRIVAL
Graze platters including dips, emulsions, marinated vegetables, grilled haloumi
& warmed breads
Asparagus tarts w spiced tomato relish
MARKET FRESH
Green bean salad w walnuts, nobis style dressing
Hillstone’s own Caesar salad w egg & white anchvies
Traditional green salad w olives & fetta
FROM THE BAKERY
Sourdough bread rolls w herbed butter
HOT DISHES
Baked chicken w organic olive paste, fried capers & oven dried tomato sauce
Butter potato gratin w parmesan shards
Poached salmon fillets w gremolata & pine nuts
Steamed vegetables w olive oil
THE CARVERY
Queensland bred sirloin w mushroom jus
Pork loin rack w sugar cabbage & apple
Lamb leg spiked w rosemary & garlic
THE SWEET END
Lemon baked cheese cake
Double chocolate mousse
Selection of locally made cheeses, served w quince paste,
strawberries, turkish breads & apple
FOLLOWED BY
served buffet-style
Vittoria Coffee & Twinings teas
Hillstone chocolate peppermints
$89.50 per person
Menus valid until 31 December 2014 12Beverage Packages
THE RIDDLE RANGE
WHITE WINE
Hardys Chardonnay and Hardys Sauvignon Blanc, Multi Region, VIC & NSW
RED WINE
Hardys Cabernet Merlot, Multi Region, VIC & NSW
SPARKLING
Hardys Brut Reserve, Multi Region, VIC & NSW
DRAUGHT BEERS & NON-ALCOHOLIC
Cascade Premium Light, Carlton Midstrength, Pure Blonde & Fat Yak
Schweppes Soft Drinks, Fresh Juices & Sparkling Mineral Water
3 hours - $32.50 per person
4 hours - $39.00 per person
5 hours - $45.50 per person
THE EXCLUSIVE RANGE
WHITE WINE
Amberley Estate Secret Lane Sauvignon Blanc, Margaret River, WA
Amberley Estate Secret Lane Chardonnay, Margaret River, WA
RED WINE
Amberley Estate Shiraz, Margaret River, WA
Amberley Estate Secret Lane Cabernet Merlot, Margaret River, WA
SPARKLING
Sir James NV Brut de Brut, Multi Region, VIC & NSW
Amberley Estate Lightly Sparkling Moscato Rosa, Margaret River, WA
DRAUGHT BEERS & NON-ALCOHOLIC
Cascade Premium Light, Carlton Midstrength, Peroni Leggera, Pure Blonde,
Fat Yak & Grolsch Premium Lager
Schweppes Soft Drinks, Fresh Juices & Sparkling Mineral Water
3 hours - $44.00 per person
4 hours - $51.50 per person
5 hours - $59.00 per person
Menus valid until 31 December 2014 13THE CRU RANGE
WHITE WINE
Kim Crawford Sauvignon Blanc, Marlborough, NZ
Kim Crawford Pinot Gris, Marlborough, NZ
RED WINE
Kim Crawford Pinot Noir, Marlborough, NZ
Tintara McLaren Shiraz, McLaren Vale, SA
SPARKLING
Yarra Burn Premium Cuvee Brut NV, Yarra Valley, VIC
DRAUGHT BEERS, CIDER & NON-ALCOHOLIC
Cascade Premium Light,Carlton Midstrength, Peroni Leggera,
Pure Blonde, Fat Yak, Grolsch Premium Lager, Peroni
Bulmers Cider
Schweppes Soft Drinks, Fresh Juices & Sparkling Mineral Water
3 hours - $52.00 per person
4 hours - $61.50 per person
5 hours - $71.00 per person
THE GRAND CRU RANGE
WHITE WINE
Bay of Fires Sauvignon Blanc, Coal River Valley, TAS
Bay of Fires Pinot Gris, Northern Tasmania
Hardys Reserve Bin Chardonnay, Adelaide Hills & Clare Valley, SA
RED WINE
Bay of Fires Pinot Noir, Northern Tasmania
Hardys Reserve Bin Shiraz, Adelaide Hills & Clare Valley, SA
SPARKLING
Bay of Fires Brut NV, Northern Tasmania
DRAUGHT BEERS, CIDER & NON-ALCOHOLIC
Cascade Premium Light, Carlton Midstrength, Peroni Leggera,
Pure Blonde, Fat Yak, Grolsch Premium Lager, Peroni
Bulmers Cider
Schweppes Soft Drinks, Fresh Juices & Sparkling Mineral Water
3 hours - $62.50 per person
4 hours - $75.00 per person
5 hours - $87.50 per person
Menus valid until 31 December 2014 14Important News from the Cellar
All beverages will be waiter-served to your guests unless otherwise stated. Vintages are
subject to availability at the time of your event.
While most of our event packages are inclusive of beverages, with the option to upgrade or
extend, it is important to know that we will tailor make an event to suit YOU, so here are a few
more ideas to consider…
HOUSE SPIRIT PACKAGE
Available after main course is served
1 Hour $35.00 per person for 1 hour
2 Hours $65.00* per person for 2 hours
*Maximum package available
UPGRADING PACKAGES
If you find a menu that you like, but want a little extra from the Cellar, you can upgrade your
Cellar Packages accordingly. Just ask your event coordinator!
CASH BAR
Should ALL beverages be purchased on a cash basis for an event, a surcharge of $5.50 per
person will apply. This surcharge is not applicable on the following occasions:
a) Where a beverage package or consumption tab is in place for the duration or part of the
event
b) Where guests attending the event wish to purchase beverages that are not included in
the package or tab on a cash basis
RUNNING A CONSUMPTION TAB
You nominate a selection of drinks for your guests, and a dollar limit, and we’ll run a tab for you,
waiter-serving drinks all the while. You pay for the agreed minimum tab prior to your function and
any additional amount at the close of your function.
WINE TASTING DISPLAY
Now here is a terrific way to entertain your guests! Your wines can be presented in a stylish buffet
style tasting display so your guests can help themselves with guidance and knowledge of our in-
house sommelier – available on The Grand Cru Package only.
Menus valid until 31 December 2014 15FLEXIBLE OPTIONS If none of the above options are quite right for you, please request a quote on your own ‘perfect option’. LIQUOR LICENCING Please note that liquor licensing laws do not permit you to bring your own drinks to the premises. Hillstone St Lucia abides by these permit laws, closing all bars at 12midnight. SPONSORED WINES Please note that sponsored wines may be organised for an event, however only in conjunction with a Hillstone St Lucia beverage package inclusive of beers and softdrinks. A non-negotiable corkage fee of $12.50 per person will also apply. Menus valid until 31 December 2014 16
Team Building Activities
PUTTING COMPETITIONS
Looking for the perfect end to a busy day? Treat your delegates to an enjoyable putting
competition as part of your conference package. Not only is this the perfect way to relax and
unwind, it is also a great opportunity to bring your team together in the beautiful surrounds of St
Lucia Golf Links.
2 hour package includes:
3-hole putting competition with PGA professional (approximately 1 hour duration)
All golfing equipment including clubs and golf balls
Two-pack of wine for winner - lowest score wins!
Drinks buffet and grazing platters at hundred acre bar to finish (1 hour duration)
Available between 3pm and 5pm Monday to Friday.
“These team building competitions offer a fun and friendly way for
teams to unwind after a busy day at their conference!”
Sales Manager, Donika Mehmet
$45.00 per person
*Offer pending PGA professional and area availability
Minimum 8, maximum 30 delegates applies (rotating groups can be arranged)
Flat sole shoes must be worn
COOKING CLASSES
Conferences just got a whole lot more exciting here at Hillstone St Lucia! We are pleased to offer
all conference delegates a team-building experience with a twist – cooking classes with our
Executive Chef!
Class includes:
Available 5.30 – 7.30pm Monday to Thursday following your daytime seminar onsite…
Classes to choose from include Summer BBQ and Marinades, Italian, Winter Warmers
and many more! Alternatively we can tailor a class to suit your group!
“These interaction classes offer options for all levels of cooking experience”
Head Chef, David Nield
$90.00 per person
*Price includes beverages and menu tasting throughout the class
Minimum 15 delegates required and offer pending chef and area availability
Menus valid until 31 December 2014 17Audio Visual Equipment
GRAND VIEW ROOM
Lectern and microphone included in room hire
CD sound system included in room hire
Grand View Room AV Package:
Two inbuilt 5000 Ansi Lumens data projectors
Two 10’ x 7’ motorized drop down projection screens
DVD, CD, video and audio
An operator for up to 3 hours to assist with set-up
$1,300.00
ROSEWOOD ROOM
Lectern and microphone included in room hire
CD sound system included in room hire
LIBRARY BAR
Lectern and microphone included in room hire
CD sound system included in room hire
PROJECTORS AND SCREENS
Data projector $220.00
2100 Ansi Lumens
Tripod screen included in room hire
STAGING
Staging per piece (1.2m x 2.4m) $120.00 per piece
(including skirting and stairs)
*6 pieces of staging included in Grand View Room ONLY
Please note the above prices are exclusive of labour and delivery, except where noted. At times, a labour
charge may be applicable for equipment set-up. Additional labour may be required according to the specific
function audio visual needs.
Further audio visual equipment may be hired upon request.
Menus valid until 31 December 2014 18hundred acre bar Whatever the time of day, the newly renovated hundred acre bar provides the perfect setting to eat, drink and relax with good company. Perhaps it’s an early breakfast or a cappuccino at one of the long communal tables, pre-dinner drinks and tapas while you’re comfortably ensconced in the deep cushions of the living room, or an intimate lunch or a simple but stylish dinner overlooking the gold course. Whichever you prefer, the hundred acre bar is bound to complement your choice. Saint Lucy caffé e cucina Created by Swedish duo Hans Pettersson and Jens Holland, who operate Hillstone St Lucia and the hundred acre bar, a new café, Saint Lucy caffè e cucina, has opened on the site of the former Café 30/40 at the UQ Tennis Centre., Saint Lucy specialises in trattoria-style dining, relaxed hospitality and Italian fare and is open seven days a week! Hillstone Catering Enjoy our food at home, in the office, or a unique venue of your choice! Hillstone Catering is yet another component of our popular hospitality brand. With Hillstone Catering, every event from a fabulous birthday celebration to a lavish wedding reception can benefit from our unique style of hospitality. Menus valid until 31 December 2014 19
Terms & Conditions
1. Tentative bookings – Will be held for a period of five (5) working days, after which time the space will be
released.
2 Signing the Booking Agreement and forwarding the requested deposit within the designated time – A
function booking is not considered confirmed until we are in receipt of both the signed Booking Agreement
and the requested deposit. Hillstone St Lucia therefore reserves the right to cancel the booking and
allocate the space to another client, if your deposit and Booking Agreement is not received within five
working days from verbal confirmation. The deposit amount will be either: $500.00, $1 000.00, $3 000.00
or $5 000.00 depending on the total value of the function.
3 Cancellation by the client/agent – Cancellations made after a Booking Agreement has been signed and a
deposit has been received must be given in writing, and will be subject to the following:
For notice of cancellation between 120 & 91 days prior to the date of the function: Providing the space is
subsequently re-sold, a cancellation fee will not be incurred. The deposit will be fully refunded. If the space
is not re-sold, a cancellation fee will be charged consisting of the deposit and such amount of any other
payments made in addition to the deposit as properly compensates Hillstone St Lucia for the cancellation.
For notice of cancellation between 90 & 61 days prior to the date of the function: A cancellation fee of 25%
of the total projected revenue will apply. No refund of the deposit will be made.
For notice of cancellation between 60 & 31 days prior to the date of the function: A cancellation fee of 50%
of the total projected revenue will apply. No refund of the deposit will be made.
For notice of cancellation 30 days or less prior to the date of the function: A cancellation fee of 100% of the
total projected revenue will apply. No refund of the deposit will be made.
Postponing an event: Outside the above cancellation criteria, and subject to Management’s approval, the
venue will consider postponement and re-allocation of deposit monies if the event is re-scheduled with a
new and firm date. However, if notice of postponement is received less than 120 days prior, a cancellation
fee as set out above will still apply.
Outside services: If any services are booked by the venue on the client’s behalf, and subsequently
cancelled within 30 days of the function and any fees or charges are incurred by the venue as a result, the
client will be responsible for these charges in total.
4 Transferring of booking date – In the event of a function being transferred from one date to another, a new
deposit will be required. All deposits will then be deducted from the final amount due.
5 Re-allocation of space – The venue reserves the right to reallocate a function should the expected numbers
decrease below the confirmed minimum.
6 Other functions – The venue reserves the right to book other functions in the same function room up to one
hour before the scheduled function commencement time and one hour after the scheduled function
finishing time. Additionally, the venue reserves the right to book a concurrent function in adjoining rooms at
any time.
Menus valid until 31 December 2014 207 Commencement and vacating of rooms – The organiser agrees to begin the function and vacate the
designated function space at the scheduled times agreed upon. If a function extends beyond the agreed
finishing time, the venue reserves the right to impose a labour charge for each hour and part hour that the
function space is occupied.
8 Room hire – Is subject to period required, numbers of guests in attendance and overall catering
requirements. Our sales staff will discuss room hire along with your requirements.
9 Final function details – Menus, beverage arrangements, entertaining, audio visual requirements, room set
ups, starting and finishing times must be confirmed 14 days prior to the function.
10 Final numbers – Are required three (3) working days prior to the function and charges will be based on
minimum numbers or final head count, whichever is greater. Should the final number be less than the
guaranteed minimum number specified in the event Booking Agreement specifications, the room hire
sliding scale outlined in the Booking Agreement will apply. Hillstone St Lucia reserves the right to charge a
late fee of 20% on any additional numbers made less than 3 days prior to the function.
11 Payment – All function accounts are to be paid in full three (3) days prior to the function unless alternative
arrangements have been made with the venue. Any additional charges must be settled within five (5)
working days of the function.
12 Terms of payment – Credit cards: Visa, MasterCard, Bankcard, Amex, Diners. NB a 1.5% surcharge will
apply on all incremental and final payments made by credit card; Direct Debit – Hillstone St Lucia Pty Ltd,
National Australia Bank BSB 084 004 A/C 50789 3039; personal and bank cheques; or cash, are all
accepted forms of payment. For Direct Debit payments, please forward a remittance advice to Per
Svanberg at enquiries@hillstonestlucia.com.au
13 Compliance – Clients are responsible for the orderly behaviour of their guests and the venue reserves the
right to intervene where it deems necessary.
14 Function timing – It is the client’s responsibility to ensure that the function begins at the specified starting
time. The venue will not be held responsible should all guests not be punctual in arriving or being seated, or
should speakers, attendees or the client delay the commencement of any event, or if any other interference
beyond the control of the venue does not permit us to commence service at the contracted time. If the
function begins after the specified starting time it will still be subject to the finishing time specified in the
event booking agreement specifications unless venue management agrees otherwise.
15 Licensing laws – As part of our Duty of Care to all patrons, we reserve the right to refuse service to
intoxicated guests, those under 18 years, or those who are supplying alcohol to minors or intoxicated
guests. Due to licensing laws, food and alcohol cannot be brought on to the premises unless prior
arrangement has been made.
16 Surcharges – Please note the following surcharges may apply: Cash bar surcharge $5.00 per person. 15%
Public Holiday surcharge.
17 Prices – Will be confirmed in writing along with final function details. Every endeavour is made to maintain
prices as printed, but these may be subject to increase due to availability of product. All prices quoted are
Menus valid until 31 December 2014 21inclusive of any state or federal government tax or levy. Please note that prices may increase for functions
beyond 2014.
18 Delivery and collection of goods – The venue will only accept delivery of goods one (1) working day prior to
the function and request that all goods be removed on the completion of the function. Should the goods not
be taken on the completion of the function, we reserve the right to forward these goods to you by courier, if
they are not collected by 9.00 am the following morning – cash on delivery. In the event that goods are left
behind after a function, all due care will be taken however, Hillstone St Lucia will not be held responsible or
liable for these goods. All goods are to be delivered to the venue between 10.00 am and 4.00 pm Monday
to Friday except where prior arrangement has been made.
19 Personal effects – Hillstone St Lucia prides our self on care with our guests’ and their guests’ belongings.
However, we cannot accept responsibility for damage or loss of items left at Hillstone St Lucia before,
during or after an event.
20 Arrival/conclusion times – Unless otherwise confirmed, the following event arrival and conclusion times
apply. Day conferences are based on a 8.00am – 5.00pm duration. Breakfast events access time from
7.00am concluding by 11.00am. Lunch events access from 11.00am concluding by 4.00pm. Evening
events access time from 7.00pm concluding by 12.00 midnight. Hours outside of these times will incur
hourly surcharges.
21 Staff – There are no surcharges for head waiter, floor staff or bar staff.
22 Outside contractors – For all functions, plans must be approved by the venue a minimum of 14 days prior
to the function. The outside contractors must liaise with the venue in all matters of delivering, set up and
break down. Outside contractors appointed by the client or by the venue on behalf of the client must at all
times abide by the venue’s regulations and instructions. All outside contractors will be required to obtain
their own appropriate Public Liability Insurance with a minimum of $10,000,000 and must provide a
certificate of proof to Hillstone St Lucia.
23 Entertainment – Amplified entertainment is allowed inside our function rooms until 12.00 midnight
however, amplified music is not allowed on the terraces or verandas or hundred acre bar. Any amplified
music is subject to comply with noise restrictions as set out in the live entertainment policy guidelines.
24 Displays and signage – No items are to be pinned, screwed, glued or otherwise attached to the walls of any
area of the venues unless otherwise approved by the venue.
25 Damages – Clients are financially liable for any damage sustained to the venue caused by the actions of
their guests, their outside contractors or any other persons attending the function.
26 Trade exhibition – Floor plans of all trade exhibition areas must be approved by the venue prior to the
selling of the exhibition space.
Menus valid until 31 December 2014 2227 Insurance – It is the client’s responsibility to take out insurance for all items belonging to them
or their guests for the period those items are in the venue.
28 Fire, life and safety – The venue retains the right to adjust any set up to ensure fire, life and any other
safety codes are not breached.
29 Security – Hillstone St Lucia requires security for evening events over 100 guests. Our recommended
security company will be used and organised at an additional cost to the client.
30 Car Parking – Ample free car parking is available; however, depending on your guest numbers, car parking
attendants may be required at an additional charge. For functions of 550 guests or more, Hillstone St Lucia
requires that bus transfers be provided between the Indooroopilly train station and the venue, to aid in
decreasing traffic and parking congestion. We can organise our recommended bus company at an
additional cost.
31 No Smoking – In accordance with the State Government’s anti-tobacco laws from 1st July 2006, smoking is
not permitted indoors and outdoors where food and beverages can be provided, including the
terrace/verandah areas and the golf course itself. Should guests wish to smoke, they must move to the
signed area, which is outside of the licensed premises and where food and beverages are not served.
32 Audio Visual – All audio visual, staging and theming requirements must be confirmed in writing to aid
communication to our suppliers.
Menus valid until 31 December 2014 23You can also read
