APPLYING TO UCAS FOR ENTRY IN AUTUMN FORMER STUDENT GUIDE 2018 - Strode's College
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Strode’s College
APPLYING TO UCAS
FOR
ENTRY IN AUTUMN
2018
FORMER STUDENT
GUIDE
APPLYING TO UCAS
Entry in Autumn 2018
Introduction to Strode’s Guide to UCAS Application for
Former Students
If Strode’s College was your last full-time educational establishment, you may apply to
UCAS through us for up to 3 years from the date you left college. We are happy to
provide a reference for you, and in order to do this you must follow the instructions
below and use our buzzword progress2018
Please read through all the information on the following pages very carefully and
thoroughly.
This year the College’s internal deadlines are;
All applications for Oxbridge, Medicine (A100), Veterinary Medicine and Dentistry
must be received by 29 September 2017 to meet the UCAS deadline of 15
October 2017. In addition, please contact the careers department
careers@strodes.ac.uk immediately if you are applying for any of the above
courses or any course at either Oxford or Cambridge.
All other applications from former-students must be received by 24 November
2017 in order to meet the UCAS deadline of 15 January 2018
If you miss these deadlines we will still process your application but we cannot
guarantee that your application will reach UCAS by their deadline. We recommend you
make an early application.
If during September and October we run any drop in sessions to help current students
with their UCAS applications you will be welcome to attend. However, you must email
careers@strodes.ac.uk to check dates and timings.
The following websites may also be useful to help you with research and completing
your application form. www.ucas.com (course search & students section )
www.university.which.com, www.ukcoursefinder.com, www.opendays.com.
If you are re-sitting some of your A-Level modules, please be aware that we cannot
give you predicted grades for these exams as we are no longer teaching you.
Page 1
APPLYING TO UCAS
Entry in Autumn 2018
Please Remember
We are unable to check your personal statement for spelling, style or
persuasiveness. It is your responsibility to check that all aspects of your
application are accurate. Plagiarised or fraudulent applications will be picked up
and pursued by UCAS and universities and you will jeopardise your place.
As part of the application process, it may be that you are asked to correct
mistakes. We will contact you by email so make sure you check your inbox on a
regular basis.
To ensure your application is processed on time please follow the instructions
below rather than contact your tutor directly.
GOOD LUCK!
Page
TIMELINE 2-3
On-line UCAS Application Guide:
1. REGISTRATION 4-6
2. PERSONAL DETAILS 7-9
3. CHOICES 9-10
4. EDUCATION 11-12
5. PERSONAL STATEMENT 13
6. CHECKING 14
AFTER APPLICATION SUBMISSION 15-17
Page 1
University Application Timeline 2017/18
23 May UCAS Apply Live opens for 2018 entry
6 Sept Completed applications can be submitted to UCAS
29 Sept COLLEGE DEADLINE FOR EARLY APPLICATIONS
2017
Sep/Oct UCAS Workshops (Various)
15 Oct Deadline for Oxford, Cambridge, Medicine, Dentistry and
18:00 Veterinary Medicine/Science
24 Nov COLLEGE DEADLINE FOR APPLICATIONS
NOTE: We cannot guarantee applications received after this
date will reach UCAS by their cut of date
15 Jan
18:00 UCAS Deadline for majority of undergraduate courses
24 Mar
UCAS Deadline for some Art & Design Courses
18:00
2018
STUDENT FINANCE – APPLY BY 27 MAY 2018
27 May
to ensure your loan is on time
16 Aug A Level & Advanced Diploma Results Day
23 Aug GCSE Results Day
Create your future here
University Timeline
after Submitting Application 2017/18
25 Feb UCAS Extra Opens
24 Mar
UCAS Deadline for some Art & Design Courses
18:00
30 June UCAS Final Deadline for Applications (after this date
18:00 applications automatically enter Clearing
4 July UCAS Last date to add an Extra choice in Track
5 July UCAS Clearing Opens
16 Aug Adjustment Opens
31 Aug Remaining offer conditions must be met and Adjustment ends
20 Sept UCAS Final Deadline for 2018 Applications
Last date to add Clearing choices and Unis/colleges to make
23 Oct
decisions
Deadlines for University Offers
If you receive all decisions by 31 March, reply by 2 May
University/College decisions due on applications submitted by
3 May
15 Jan
If you receive all decisions by 3 May, reply by 7 June
If you receive all decisions by 7 June, reply by 21 June
University/College decisions due on applications submitted by
12 July
30 June
If you receive all decisions by 12 July, reply by 19 July
Create your future here
APPLYING TO UCAS 2017/18
1. REGISTRATION
If you wish to apply for university entrance in August 2018, we suggest you register in June
2017. Follow the process below: Access internet site: www.ucas.com
Click on Sign in (or Register, they both take you to the same screen) and select
Undergraduate sign in
Click on Sign in and apply for 2018 entry
Click the Register button at
the bottom of the screen
Register: Welcome. Read the information then click Next
Register. Please read, then tick the box to accept term and conditions. Click Next –
note you cannot press the “return” key! Page 4
APPLYING TO UCAS 2017/18
1. REGISTRATION Cont…
Now complete all item marked * giving details accurately. Click ? If you need help.
Enter personal details as requested (click ‘next’ each time to move on)
Security: Enter a password (6-14 characters including at least one number and one letter).
You will be asked to select 4 security questions and answers from a list (eg your mother’s
maiden name).
You now have the following screen entitled “Register success”
The software will then generate
a unique user name for you.
IT IS VITAL THAT YOU MAKE
A NOTE OF YOUR
USERNAME AND
PASSWORD. YOU WILL NOT
Select ‘log in now’ BE ABLE TO OPEN YOUR
to continue the application FORM IF YOU FORGET IT!
Initial UCAS questions: How are you Applying? Select – ‘Through my School or College’
You will be asked to enter a buzzword.
Strode’s College is - progress2018
progress2018
Page 5
APPLYING TO UCAS 2017/18
1. REGISTRATION Cont…
It will confirm Strode’s College
Select ‘Yes’ to confirm
Then next
You will be asked to select a group. DO NOT put your tutors name, use the ‘former
student’ group instead.
If you are no longer at Strode’s
then choose Former Strode’s
Student
Page 6
APPLYING TO UCAS 2017/18
2. PERSONAL DETAILS
Welcome
You need to put in an email address. Please use a suitable email address (for a
professional image), do not use your college email.
Make a note of your
Personal ID number
Verify your email address important! – follow instructions given
Copy the code sent to your email
address in here. Then click on verify
Page 7
APPLYING TO UCAS 2017/18
2. PERSONAL DETAILS Cont…
Follow these instructions to continue.
The ‘Apply’ screen shows your progress in all sections of the form.
Select sections of the form
from the menu to the left
of the screen.
They do not need to be
completed in order, if you
wish to start your personal
Statement for example
click on the menu bar.
Use dropdown lists
where possible.
If you wish to leave the
form, click on save at
the bottom of the screen
then click on ‘log out’.
Personal Details
Click on this section to continue to complete basic information wherever there is an *
Select country of birth from the dropdown menu - (UK is at the top of the list)
Area of Permanent Residence – select County (eg Surrey)
Residential Category – Most will be ‘A’ (UK Citizen / EU National)
Student Support (Fee Code)– Usually 02 - Check with your Tutor if you are not entering 02 or
05 (for Health related courses)
Student Support arrangements – use drop-down menu to select county (eg Surrey)
Disability
– Enter No disability if you do not have a disability
or learning difficulty.
Give details where necessary e.g extra time required
in exams
Select SAVE and tick if section is complete
Page 8APPLYING TO UCAS 2017/18
2. PERSONAL DETAILS Cont…
Additional Information
Activities in preparation for higher education - this means any taster courses, summer
schools etc. that you have been on either at a university or HE institution eg History &
Revolution - University of London Taster Course. It does not include university open days.
Parental education – this is for government data to ensure that people from all
backgrounds are encouraged to go to HE. If you are the first in your family, you may get
more financial help.
Occupational background – enter one of your parents’/ carers’ occupations. Usually the
main wage earner.
3. CHOICES
You have a maximum of 5 choices. There is no order of preference and the
universities cannot see who else you have applied to.
•Use ‘see list’ to find institution codes, course codes, campus etc. Check you have
entered these correctly.
•Click current entry start date September 2018 or if you wish to defer, September 2019
•If you will be living at home, click ‘Yes’
•Point of entry – leave this blank.
Leave this blank
Page 9APPLYING TO UCAS 2017/18
3. CHOICES cont…
Keeps track of
number of
preferences
Add up to five
universities.
NOTE: These do
not need to be in
order of
preference.
Page 10APPLYING TO UCAS 2017/18
4. EDUCATION
Please refer to your exam certificates for the unit names or module titles for your
Level 3 subjects.
Choose ‘Add new school/college’ Name - your secondary school
Centre Number is automatic.
If not add the centre number
that is on your exam certificates
Always remember to save
Add centre number ( on your exam
certificates )
Enter qualification gained whilst there
Select GCSE to enter your GCSEs (your
normal single subject GCSEs)
Remember to put grades in for all exams
taken, enter the correct exam board for each
subject and save.
If you did Double Science: add qualifications:
GCSE Double Award
Then go back again and select GCSE Short
Course if you did any eg RE. Mark this as
section complete
Choose ‘Add new school/college’ Name - Strode’s College
Add centre number - 64910
Add the qualifications to be gained here
Page 11APPLYING TO UCAS 2017/18
4. EDUCATION Cont…….
• The unit names or module titles for your Level 3 subjects can be found on your
exam certificates
• You must also enter module/unit title and unit code (e.g. GGA3 Geographical Skills) and
the grade you achieved – you must do this for all subjects including any you do not
pass ( U grade ) – All AS subjects must be inputted even if below an E grade.
• If you are taking the EPQ make sure you write in the title of your project rather than
just the subject it relates to.
• Add music, drama, dance, Duke of Edinburgh Award etc.
• Add Additional Admissions Tests if you are taking LNAT, BMAT, UKCAT etc.
• If you have studied BTEC Diplomas or Extended Diplomas you will need to input it
as one 12 or 18 unit qualification – do not split it between the first year and second
year. Your overall qualification grade should be “pending “ for 2017 and then add a Pass,
Merit or Distinction against individual modules once you have your results in August 2017.
Resits
• If you are re-sitting any exams or modules in the summer 2017, you will need to re-
list the modules as an addition to your normal A2 units, i.e. you will need to enter
this separately as a student at Strode’s during the summer dates July-Aug 2017.
The re sit grade should say “pending”
• Employment – You only need to list your current or most recent job.
Page 12APPLYING TO UCAS 2017/18
5. PERSONAL STATEMENT
THIS IS REALLY IMPORTANT AND CAN MAKE ALL THE DIFFERENCE!
‘Apply’ will only use plain type so there is no point in underlining or using bold or italics.
Remember to format it in Word and use the spell-check to identify mistakes. You have a
maximum of 47 lines.
Use the useful Personal Statement tool to get you started:
WHAT TO INCLUDE:
• Academic performance
• Suitability for the course
• Skills ad qualities, such as aptitude and enthusiasm
• Current or past achievements in particular subject areas
• Relevant extracurricular
• Any commitments
• Factors that may affect performance
• Avoid unnecessary repetition
POINTS TO REMEMBER:
• Strong opening paragraph.
• Research into the courses will help you.
• 80% academic, 20% extra-curricular.
• Be honest.
• Draft, redraft and proof-read – too many statements are submitted with major spelling
mistakes in.
• There’s no perfect statement.
Apply the Question! What relevance is linked to
the course, your ability and skills that you will bring or what you
Page 13
have learnt.APPLYING TO UCAS 2017/18
6. CHECKING
Click on ‘View All’ on this menu. This will preview all the details entered so far in each
section.
Correct any
errors that
are
highlighted
in green
Only send the application when you have thoroughly checked all parts.
Check email regularly. If there are any errors on your form it will be returned to you and this
may delay your application.
Proceed to “send the form to referee” by paying online by credit/debit card. You will be
asked to enter your card details. The application fee for 2017/18 is £13 for one choice
and £24 for between two and five choices.
Your referee (Strode’s College) will now add their reference and the form will be sent to UCAS.
THIS PROCESS MAY TAKE UP TO 20 WORKING DAYS.
Apply early and do not miss the College deadlines! The deadline for applications at
Strode’s is 24 November 2017. Page 14APPLYING TO UCAS 2017/18
AFTER APPLICATION SUBMISSION
Replying to offers
• Offers appear on UCAS Track
• Check each offer carefully for specific grades
• You should hear from all by the end of March
• You need to reply by:
• 2 May if you received decisions by 31 March
• 7 June if you received decisions by 3 May
• 21 June if you received decisions by 7 June
• 19 July if you received decisions by 12 July (if you applied by 30 June all decisions will
be received by 12 July)
Your Replies
• When you’ve heard from everyone you can hold one firm offer and one insurance offer
– you decline the others
• You’re expected to take up your firm choice if you get the grades
• Your Insurance offer is your back-up
Page 15APPLYING TO UCAS 2017/18
AFTER APPLICATION SUBMISSION cont..
UCAS Extra: opens 25 February 2018
• If you receive no offers, or decline all your offers you will be entered into Extra
• Apply through Extra for one place at a time
• Vacancies are marked ‘x’ by the course title
• You either Decline or Accept
• If you decline you get another choice
• If you accept you’re making your Firm choice
• www.ucas.tv/ucas/video/69dr7
Confirmation of places
• Universities get the results a week before you
• Your place is confirmed (or not) on TRACK PROGRESS on day of results
• You can access this remotely, but it’s best to be in the country
• Your Firm choice now becomes Unconditional
• Your results will be sent to your College e-mail
• The University will let you know when to enrol
What if you do better than expected?
• You can upgrade your choice
• Adjustment (open 16 August 2018 ending 31 August 2018)
• Ring Universities and ask if they have places
• Say you are applying through Adjustment
• You have 5 days to find a new course
• If you don’t find anything your original Firm choice stands
http://www.ucas.com/how-it-all-works/undergraduate/results/better-than-expected
What if you don’t get the grades you want?
• Check on Track to see if you have a place
• Ring the University of your Firm choice and check if they’ll take you – they might!
• You might qualify for your Insurance choice – if so that will appear on Track
• If you still don’t have a place you will automatically be entered into Clearing
Page 16APPLYING TO UCAS 2017/18
AFTER APPLICATION SUBMISSION cont..
What is Clearing?
Clearing is open from 5 July to 23 October 2018
• Check on Track for your clearing number
• Look on UCAS for places still available
• Ring Universities to say why you’re applying
• If yes the place appears on Track
• You accept the place
• You’ll need to reorganise accommodation
• You’ll need to let Student Loans know
http://www.ucas.com/how-it-all-works/undergraduate/results/if-you-have-no-offers
Eligible
applicant
researches
vacancies
If
unsuccessful Contacts
applicant can member
start again provider(s)
to discuss
application
Applicant
placed on
course
Applicant
Member
enters
provider
choice
considers
details on
application
Track
What if you haven’t applied…?
• UCAS is open to 30 June (be aware you may be limited on choices if late submission).
• If you apply after that you go straight into Clearing (open July to October)
• Look on Track for Clearing number
• Clearing places released 5 July
• Ring Universities to say why you’re applying
• If yes the place appears on Track
• You accept the place
If it all goes pear-shaped or you need any help/ support throughout the process come
into Careers or make an appointment by emailing careers@strodes.ac.uk Page 17You can also read
