ANNUAL EVENT 2019 March 24-26, Dubai - AGES Association of ...
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ANNUAL EVENT 2019 March 24-26, Dubai Hosted by
2
Table of Contents
Welcome 4
Useful Information 6
Program and Agenda 7
About AGES 11
Keynote Speakers 12
Honorary Members and Experts 17
Partners 19
Your Notes 22
AGES Annual Meeting 2020 23
We are AGES 25
3
Welcome
Daniel Cordey
AGES
Chairman
Dear participants
For our fifth annual meeting we have set our- inviting environment and the relaxed atmosphere
selves a lot of goals. We are still growing strong- in Dubai will certainly contribute to this.
ly and with new members, who strengthen our
Again, we are privileged to have world-renowned
presence and competence, we continue to gain in
industry professionals on the conference this
importance for event organisers and governmen-
year, who will surely challenge, energize and
tal bodies. We are well on the way to forming the
inspire us with their views and experiences in all
desired network of recognized market leaders,
facets of our business. The presentations will give
which together ensure a high standard of quality,
us insights into exciting topics such as ceremo-
a secure event infrastructure and unconditional
nies, current and upcoming major events and
delivery reliability.
event models for the future. We are convinced
We have created first standards and industry you will enjoy the presentations of the invited
engagement programs, which we will continue speakers.
to expand and use profitably. With the “Practice
I would like to express my many thanks to the
Guide for Planning, Procurement and Delivery of
speakers for their contribution, to my board
Event Infrastructure, Part I – General Informa-
members for their dedication, inputs and precious
tion”, which explains the use and handling of our
time, and last but not least to our host Aggreko
products and services in a narrative way we add
with Robert, David and Kevin and the team be-
an educational tool. Together with the yet to be
hind to set up the scene for all of us. But let me
produced “Part II – Technical Information” this
also expand my thanks to Antoinette for the or-
Practice Guide will form a powerful instrument for
ganisation of this Annual Event, Marike who cre-
our association, but will also be helpful for our
ated this booklet and of course to our long-term
members when interacting with clients.
partners who continue to support our initiative.
During our event, we also want to discuss com- I wish all of you a most enjoyable event.
mon concerns and develop initiatives. The chal-
lenge of recruiting qualified staff for our business,
how to market our services at major events or
how to avoid or monitor financial risks at large
events are the topics we will discuss. Also, we
assume that the participants will take this unique
opportunity to talk to each other and specially Daniel Cordey
to welcome those present for the first time. The
4
Robert Wells
Aggreko
Managing Director, Events Services
Dear members and guest
It is my pleasure to welcome you to Dubai and channel for the 2018 Ryder Cup near Paris.
Aggreko are delighted to be hosting the AGES an-
Aggreko Events Services are looking forward
nual event for 2019. We hope you have an enjoy-
to working alongside many of our fellow AGES
able and safe visit, which is always the number
members over the next year and beyond, starting
one priority for Aggreko when either hosting or
in Japan where we are proud to be sponsors of
supplying events, where ever they maybe in the
both the Japan Rugby World Cup 2019 and the
world.
2020 Tokyo Olympic Games.
The Middle East region is one of Aggreko’s big-
gest markets and most successful businesses. This work underscores our commitment to the
Aggreko’s business in the region, launched in events industry, where for more than three
1991 with the opening of our Sharjah depot. decades AES has been helping to make these
Our Power Solutions Business, as well as our Ma- events a success. It is a cornerstone of Aggreko’s
jor Events Base is located within the Jebal Ali free business, and our teams remain dedicated to pro-
zone, where we have been able to develop indus- viding critical services of Power and HVAC to an
try-leading capability within Engineering, Project increasingly complex but ever growing market.
Management and Operations. Indeed the energy market is undergoing signifi-
cant transition touching all sectors including the
I believe as a group the AGES members have
events sector. It is on us to adapt to these chang-
many opportunities to show case their expertise
es resulting in the rapid evolution of power tech-
and abilities as the industry continues to devel-
nology and an increasing demand for data and
op a diverse and varied events portfolio covering
information in an increasingly digitised industry
every region of the world on a weekly basis.
Looking forward, we will all continue to be pre-
2018 was a momentous year for the Aggreko sented, with challenges that bring with them
Events Services (AES) team, bringing with it fresh opportunities.
new experiences and challenges from all corners
Welcome again to all Speakers, AGES members
of the globe. The year took us from the moun-
and Colleagues – we hope you enjoy Dubai.
tains of the PyeongChang Winter Olympics to
the beaches of the Gold Coast Commonwealth
Games. We had the chance to spend some time
back home for the inaugural European Cham-
pionships in Glasgow before heading across the Robert Wells
5
Useful Information
Locations
Hotels Jebel Ali The Resort Jebel Ali Beach,
Jebel Ali The Beach Hotel Dubai, UAE
Jebel Ali Palm Tree Court Hotel
Conference manager: Fransiska Dominica Moi T +971 4 814 5651
Conference venue Hassah ballroom JA The Beach Hotel
Breakout rooms Al Habab, Mushref rooms, La Traviata Restaurant JA The Beach Hotel
Welcome reception Palmito Garden JA The Resort
Official dinner Al Sahara Desert Hotel
Accreditations Welcome set with accreditation badge at welcome desk JA The Beach Hotel
Meeting point Reception area JA The Beach Hotel
Guides
Expo 2020 site Kevin Brownhill T +44 7979 240 044
Aggreko site Rashmi Mandani T +971 50 551 8375
Miscellaneous
Dresscode Business casual or smart casual Throughout the event
WiFi As per instructions at check-in. One WiFi network for
the conference area and hotel room
Local transport Organized shuttle bus to Expo site, official dinner,
Aggreko site visit and back
Contacts
Organisation Antoinette Koerts T +31 683 59 1777
Host Kevin Brownhill T +44 7979 240 044
Hotel Fransiska Dominica Moi T +971 4 814 5651
AGES Daniel Cordey T +41 79 407 0606
6
Program and Agenda
Sunday, March 24, 2019
All day Arrival and check-in; Room check-in begins at 15:00
10:00-14:00 Collection of information package and badges at JA Beach Hotel
Aggreko welcome desk in lobby area
For Board Members
09:00-10:00 Board Meeting JA Beach Hotel
Optional activity, as
per registration Guided visit to the Aggreko site JA Beach Hotel
10:00-12:00 Departure by bus Reception area
Optional activity, as
per registration Guided visit of the World Expo 2020 site JA Beach Hotel
14:00-16:30 Departure by bus Reception area
For late arrivals
18:30-19:00 Collection of information package Palmito Garden
For all participants
18:30-20:30 Welcome Reception with apéro riche Palmito Garden
sponsored by AGES JA Beach Hotel
7
Program and Agenda
Monday, March 25, 2019
AGES Conference for Members, Associate Members, Partners and Guests
9:00 Opening Address JA Beach Hotel
Daniel Cordey, Chairman, AGES Hassah ballroom
Robert Wells, Managing Director, Aggreko Event Services
9:15 Scott Givens
CEO and Executive Producer, FiveCurrents
10:00 Colin Hartley
Championships Director, Glasgow 2018 European Championships
10:45 Morning break
11:15 John Paul Giancarlo
Associate Director, Games Technology and Energy, IOC
12:00 Lunch in the restaurant La Traviata
13:30 Ian Reid
CEO, Birmingham 2022 Commonwealth Games OC
14:15 David Higgins
Vice President, Overlay, Expo 2020 Dubai
15:00 Afternoon break with group photo Lawn area
15:30 Essar Gabriel
Founder and General Manager of egabriel
16:15 David Leather
Executive VP, Lagardère Sports and CEO, CGF Partnerships
17:00 Closing of Conference
17:10 Pre-arranged one-to-one meetings Hassah ballroom
18:00 Transfer by bus to Al Sahara Desert hotel JA Beach Hotel
reception area
19:15 Official Dinner hosted by Aggreko Al Sahara Desert
end approx. 22:00 Return by shuttle bus to the JA Beach Hotel
8
Tuesday, March 26, 2019
Presentation and General Assembly of AGES for Members, Partners and Guests
8:45 Opening Hassah Ballroom
Daniel Cordey, Chairman, AGES
9:00 Thematic talks - Breakout sessions
Group A: Hans Verhoeven, Jeff Burke Al Habab room
Recruiting qualified staff in a challenging environment
Group B: Dave Crump, Marc Schneider La Traviata
How to market your services at major events Restaurant
Group C: Bernd Zoepffel, Ivo da Silva Mushref room
Managing financial risks at major events
Conclusions presented by spokespersons Hassah ballroom
9:45 Speed presentation by various members
10:15 Morning break
10:45 Presentation of the Practice Guide, Part I
Jon Coxeter-Smith, Founder and CEO Sagacity MCS Ltd
Planned Activites for Part II - technical information
Daniel Cordey, Chairman, AGES
11:30 AGES Partners Presentations
Maarten Kormelink, EY
Steven O’Connell, SOS Global
12:15 Lunch in the restaurant La Traviata
13:45 Annual Activities of AGES
Daniel Cordey, Chairman AGES
For Members
14:00 General Assembly Meeting
Daniel Cordey, Chairman AGES
15:00 Official Closing of Annual Event 2019
Optional
15:10 Pre-arranged one-to-one meetings Hassah ballroom
9We help you deliver
your event when all
eyes are on you
WHY AGGREKO We understand that you have no room for error
when it comes to delivering your event, which is
■
Dedicated teams offering why we’re chosen to handle some of the largest
specialised services and sporting spectacles in the world.
unrivalled events experience
and expertise
From the frozen, mountainous terrain of the
Pyeongchang Winter Olympics, to the vast and
■
Unmatched event life-
cycle planning and logistics hot Gold Coast of Australia for the 2018
capabilities to any scale Commonwealth Games, via local events that
bring communities together – our mobile,
■
Custom event solutions modular power, heating, cooling and energy
with bespoke equipment services help to raise the curtain on the biggest
and most intimate of stages.
■
Global Fleet mobile &
modular power, heating We provide the ideal platform so you can make
and cooling equipment memories for the masses.
Visit us at aggreko.com to get in touchAbout AGES
Year established: 2014
Headquarters: Bern, Switzerland
Phone: +41 79 407 06 06
Website: www.ages.international
Contact: Daniel Cordey
The Association of Global Event Suppliers (AGES) is a not-for-profit organi-
zation, consisting of reputable event companies and market leaders in the
event industry, all having a unique track record with an outstanding work
experience.
These global event suppliers are front runners in the development of new
technology and services. The members offer services and works in all over-
lay work categories and are established in more than 65 countries world-
wide. Together, the members of AGES provide services and temporary
infrastructure worth more than 2 billion euros each year.
AGES sets a high standard to reliability and quality of work performance and
admits members who adhere to the code of ethics and professional conduct
as defined by the association.
With large events being awarded to countries with a young event industry,
AGES understands its educational responsibility and supports organizers and
local event suppliers in the planning and delivery process.
Taking on Responsibility
AGES promotes temporary and semi-permanent infrastructure required to
host international sports, culture and entertainment events.
Together with governmental bodies and organizers AGES develops suitable
standards and procedures to obtain sustainable, cost-effective infrastructure
solutions for future events.
AGES is the international label for quality, safety and reliability of the grow-
ing industry of global event suppliers.
Vision of AGES
• Represent the international event industry and take a pivotal role in the
development of the event construction and recognized label for quality
and reliability for temporary infrastructure works
• Contribute to a sustainable development and a cost-effective delivery of
infrastructures required for large events
• Be a partner to governmental bodies, key stakeholders and organizers of
large sports events to address the capabilities, to promote the possibilities
and to maintain the interest of the event supplier industry
11Keynote Speakers
The Association of Global Event Suppliers is pleased to introduce the following industry experts (in
alphabetical order) as keynote speakers for the AGES Conference.
Essar Gabriel
Founder & General Manager
egabriel
The Why and What of the World Urban Games - As part of the relaunch of
its portfolio of thematic multisport Games, GAISF last year launched the
World Urban Games, an upbeat out of the stadium city-centered event mix-
ing Olympic and non-Olympic sport that appeals to the youth.
Totalling 20 years of hands on experience, Essar Gabriel is a management services to sports and event organisations,
recognised seasoned executive administrator and expert in event owners, governments, corporate sponsors, bidding and
the sports and event industry worldwide. organising committees in the fields of strategic planning, mar-
keting & promotion and major events planning.
He has occupied senior executive positions at the Internation-
al Olympic Committee, the International Association Athletics
Federation and some of the most prestigious major interna-
tional events (France 98, Sydney 2000, Paris 2003, etc).
In 2016, he launched egabriel, a boutique international sports
management and consulting company based in Dubai that
provides the highest level of international sports and events
John Paul Giancarlo
Associate Director
Games Technology and Energy
Games Technology & Energy is a hot topic. Since joining the IOC in 2007,
John has worked on with all the Olympic Games Organising Committees
since Beijing 2008. As the Associate Director, Games Technology and Energy
John will speak about the evolution in his sector in the context of the New
Norm set by the IOC.
John is the Associate Director, Games Technology and Energy. Technology, where he managed the delivery of all venue
Since joining the IOC in 2007, John has worked on with all the technology infrastructure and operations. As the Associate
Olympic Games Organising Committees since Beijing 2008. Director of Games Technology and Energy, John and his team
support Host Cities, Organising Committees and key stake-
John started his Olympic career in 1998 as a Regional holders in the planning, delivery and operations of Olympic
Technology Manager with the Sydney 2000 Olympic Organ- and Youth Olympic Games technology and energy solutions.
ising Committee followed by four years working as a Games John has degrees in Environmental Design (Architecture) and
Technology advisor to the Athens 2004 Olympic Organising Construction Science from Texas A&M University (USA).
Committee. John then joined the Doha 2006 Asian Games
Organising Committee as the Programme Manager for Venue
12Scott Givens
CEO & Executive Producer
FIVECURRENTS
Over 20 billion people have seen a FiveCurrents broadcast event in the past
15 years (clearly some of us have seen a few). FiveCurrents is the world’s
premier creator of live content, from live brands, to live entertainment, to
live ceremonies. Scott will talk about the production of iconic experiences,
and how to implements shows collaborating with suppliers.
Scott has more than 400 mega-event credits in the last 25 Angeles 2015 Special Olympic World Games, the 44th UAE
years, including 12 Olympic Games. In 2005, Scott formed National Day in Abu Dhabi, and most recently the Jakarta
FiveCurrents, producer of the Clinton Global Initiative, the Palembang 2018 Asian Games Ceremonies.
Rio 2007, Guadalajara 2011, and Toronto 2015 Pan American
Games Ceremonies, Rio Réveillon 2010, LiveCity Vancouver Scott was awarded the Olympic Order, the highest honor af-
2010, and the Rio 2016 and Beijing 2022 Olympic bids. forded by the International Olympic Committee, and his pro-
ductions have earned 14 Emmy Awards and 60 Telly Awards.
FiveCurrents was the Production Company for the London
2012 and Sochi 2014 Olympic Ceremonies—the first company
to produce back-to-back Olympic Ceremonies. Scott produced
ceremonies for the Baku 2015 European Games, the Los
Colin Hartley
Championships Director
Glasgow 2018 European Championships
With many future host cities expecting increased efficiency and legacy from
public funding, how does the major events sector adapt to ensure a healthy
flow of bidding cities? The arrival of a new multi-sport event product en-
abled a unique opportunity for an experienced host city to try something
different, will the lessons learned from the Glasgow 2018 European Champi-
onships have a disrupting influence on established events?
Colin has been involved in the major sport and cultural event hosted in Glasgow and proclaimed by the FIG President as
sector for 20 years, most recently as Championships Direc- ‘better than the Olympics’.
tor for the Glasgow 2018 European Championships. In this
role Colin led the planning and delivery of this inaugural As a Glaswegian, Colin was immensely proud to have played a
event with responsibility for 700 paid staff, 12 competition part in the ‘best ever’ Commonwealth Games in 2014 as Head
venues, 15 non-competition venues, 4000 volunteers and a of Festival Operations overseeing the planning and delivery of
ground-breaking fully integrated cultural programme which a major cultural programme and associated live sites.
included three live sites.
Colin is a leader in major sports and cultural events and spe-
Prior to this Colin was the Championships Director for the cialises in pushing the boundaries of innovation, efficiency and
widely-acclaimed 2015 FIG World Gymnastics Championships legacy in equal measure.
13Keynote Speakers
David Higgins
Vice President, Overlay
Expo 2020 Dubai
Expo 2020 Dubai welcomes its visitors on 20 October 2020 and the focus in-
evitably is now on operational readiness and event delivery. Overlay is pro-
viding temporary structures and facilities to support operational and visitor
experience funtions side wide. The challenge for this six-month mega event
is to deliver appropriately designed temporary facilities that hit the mark in
terms of function, durability, sustainability, look and economics.
David is a construction and event professional with more than England 2015 RWC, Baku 2015 European Games, Rio 2016
30 years industry experience including the last 14 years pro- and Tokyo 2020 Olympic Games. He has provided overlay
viding advice to clients on the commercial, procurement and advice to Olympic and Commonwealth Games bidding cities
delivery aspects of sports venues and major event overlay. and supported the IOC with venue and overlay commercial
analysis and benchmarking.
He was responsible for the budgeting and cost management
of the temporary venues and infrastructure at the London More recently, he has embraced the world of Expos, first
2012 Olympics and Paralympics Organising Committee. As a with Astana 2017 and now at Expo 2020 Dubai where he is
Partner with RLB Sport in London, he went on to provide over- responsible for the procurement and delivery of their event
lay commercial and procurement advice to a range of multi- overlay needs.
sport events including Glasgow 2014 Commonwealth Games,
David Leather
Lagardère Sports/ CGF Partnerships
Exec Vice President Lagardère/CEO CGF Partnerships
The Commonwealth Games Federation and Lagardère Sports have
entered into a long term joint venture and created CGF Partnerships;
thereby enabling a vehicle for multi-Games delivery partnerships with the
supply chain. A key objective of CGFP is to deliver the Commonwealth
Games more efficiently and reduce delivery costs. What part can the
overlay industry play in helping to achieve this?
David has significant experience of leading and advising He has a strong track record of establishing effective delivery
Organising Committees for the delivery of major events, partnerships from his roles in the major events industry and
including Commonwealth Games, Olympic Games, FIFA World his work in the transport sector, as CEO of Transport for
Cup, Asian Games and World Expo. Greater Manchester and Finance Director of Manchester
Airport.
He has a reputation for delivering major projects and for
finding innovative and cost effective solutions to complex David’s previous roles include; Deputy CEO of the
challenges. He has been advising clients and working at Manchester 2002 Commonwealth Games, Finance Director
Board level for over 20 years. with responsibility for setting up the London Olympic
Delivery Authority and Chief Operating Officer of the Glasgow
2014 Commonwealth Games.
14Ian Reid
Chief Executive Officer
Birmingham 2022 Commonwealth Games Organising Committee
Ian is the Chief Executive Officer for the Birmingham 2022 Commonwealth
Games and for the last ten months has been overseeing the establishment
of the Organising Committee and early stages of planning and delivery of
Birmingham’s largest-ever cultural and sporting event.
He brings a wealth of Games, Finance and Commercial ex- His previous roles include Head of Commercial Finance for AG
perience to this role, having served as Chief Financial Officer Barr plc (a FTSE 250 listed branded soft drinks business which
and Company Secretary for the Glasgow 2014 Commonwealth produces some of the UK’s best loved soft drinks brands, in-
Games from 2009 to 2015, leading the Corporate Services cluding Irn-Bru); and Chief Financial Planner for the Glasgow
and Support Functions including Finance, Legal, Procure- Housing Association, Europe’s largest landlord, owning 70,000
ment, HR, Programme Management and Office Management. homes as part of a 30-year investment programme of £1.9bn.
The event procured almost £250m of goods and services,
recruited 1,500 staff and exceeded attendance and commer-
cial targets, enabling £37m of public funds to be returned to
Government from the £462m budget.
1516
Honorary Members and Experts
Honorary members of AGES are personalities with an unique experience
in temporary infrastructure for Events and who are specifically supporting
AGES in achieving its goals.
Guy Lodge
Honorary Member
Guy is responsible for overlays and temporary
infrastructure works at many large events and is
an experienced IOC consultant.
Gilbert Felli
Honorary Member
Gilbert Felli was successively the IOCs Sport
Director and Olympic Games Executive Director
between 1990 and 2014. Since then, he is fol-
lowing various projects as Senior Olympic Games
Advisor to the IOC.
AGES works with experts in different thematic areas. They understand our
business well and are available to support members in their field of
expertise.
David Stubbs
Expert on Sustainability
David is a leading authority on sustainability in
sport and global mega-events and for several
years he has been the lead sustainability advisor
to the IOC.
Falco Zanini
Expert on Health & Safety
Falco handles event safety and premises licensing
applications and is Fire Safety Advisor, Health and
Safety Advisor and CDM Coordinator.
1718
Partners
To achieve our objectives, we need partners who believe in the benefits of
our initiative and who are ready to support our activities with their compe-
tences.
We are proud to introduce our long-term Partners:
• EY Group for the business category “Assurance, Tax and Legal”
• SOS Global for the business category “Logistics and Transportation”
EY 20
SOS GLOBAL 21
19EY Year established: 1883 Headquarters: London, United Kingdom Phone: +44 20 7951 2000 Website: www.ey.com Contact: Maarten Kormelink Products or Services Maarten Kormelink EY is a global leader in assurance, tax, transaction and ad- maarten.kormelink@nl.ey.com visory services. The insights and quality services we deliver Phone +31 88 407 3657 help build trust and confidence in the capital markets and in economies all over the world. We play a critical role in building a better working world for our people, for our clients and for our communities. EY also has a fast growing legal global network that brings together more than 1.800 legal specialists in 70 countries. Markets Served (a.o.) • Real Estate, Hospitality and Construction • Media and Entertainment • Private Equity • Banking and Capital Markets Bart Wolters • Automotive and Transportation bart.wolters@hvglaw.nl • Wealth & Asset Management and 10 other industry sectors Phone +31 88 407 0204 Locations 728 offices in 150 countries with more than 210.000 people employed 20
SOS GLOBAL
Year established: 1986
Headquarters: New Bern (NC), USA
Phone: +1 252 635 1400
Website: www.sosglobal.com
Contact: Stephen O‘Connell
Products or Services
SOS Global is a freight forwarder specialized in event & sports
logistics. With offices throughout Europe and the Americas
and longtime partners in every corner of the world, SOS Glob-
al is uniquely positioned to offer true operational (24/7/365)
control of logistics for major events worldwide.
SOS Global has over 3 decades of experience from prelimi-
nary budgeting to execution throughout events. SOS Global
prides itself on positioning onsite personnel during crucial
project periods to allow our customers to concentrate on their
core responsibilities of the event.
Markets Served
Global coverage for Sporting Events, Orchestra and Mu-
sic Touring, Film/TV Productions, Broadcasters, Motorsport
Events, Fairs and Exhibitions.
Locations
Hamburg (Germany), London (UK), Moscow, (Russia), USA –
10 offices serving all North America, Rio de Janeiro and Sao
Paulo (Brazil)
USA:
www.sosglobal.com
Stephen O’Connell
soconnell@sosglobal.com
+1 252 635 1400 (New Bern office)
South America:
Rodrigo Lalli
rlalli@sosglobal.com
+55 11 94007 0706
Europe:
www.sosglobal.eu
Michael Tenenbaum
m.tenenbaum@sosoglobal.eu
+49 40 611 6407 0 (Hamburg office)
21Your Notes 22
AGES Annual Meeting 2020
Save the date: March 15-17, 2020
Location: Hotel SiR ADAM
in the iconic A’DAM Tower,
Amsterdam, the Netherlands
Co-hosted by:
SEE YOU IN
AMSTERDAM!24
We are AGES Members Associate Members Partners • APCG • Gracenote • Showforce • Citec • incast • TES • DHL • Populous • Trivandi • Egabriel • Rock-it Cargo • Waiver Logistics • Gerflor • Ryano Logistics • WNY • Global Infusion • SEL Logistics • ZND UK
Association of Global Event Suppliers
Bollwerk 21
CH-3011 Bern
Switzerland
info@ages.international
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