Amethyst Academies Trust Scheme of Delegation
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Amethyst Academies Trust
Scheme of Delegation 2021/2022
Amethyst Academies Trust
Scheme of Delegation
1
Amethyst Academies Trust
Scheme of Delegation 2021/2022
Contents
Introduction ..................................................................................................................................................................................................................................... 6
Vision and Values ............................................................................................................................................................................................................................. 7
Amethyst Academies Trust: Governance Model ............................................................................................................................................................................. 9
Descriptions of Roles...................................................................................................................................................................................................................... 10
The Role of Members................................................................................................................................................................................................................. 10
The Role of Trustees .................................................................................................................................................................................................................. 11
The Role of Committees............................................................................................................................................................................................................. 11
The Role of the Chief Executive Officer (CEO) ........................................................................................................................................................................... 11
The Role of the Local Governing Body ....................................................................................................................................................................................... 12
Appointment and Removal of Governors ...................................................................................................................................................................................... 13
Trust Central Functions .................................................................................................................................................................................................................. 13
Trust Financial Framework............................................................................................................................................................................................................. 14
Scheme of Delegation Matrix ........................................................................................................................................................................................................ 15
Statutory & Non Statutory Policies ................................................................................................................................................................................................ 28
Terms of Reference: Trust Members Committee .......................................................................................................................................................................... 31
Membership and meetings ........................................................................................................................................................................................................ 31
Members’ Guarantee ................................................................................................................................................................................................................. 31
Responsibilities of Amethyst Academies Trust Members ......................................................................................................................................................... 31
Purpose of the Members’ Board: Specific Powers & Functions reserved to the Members .......................................................................................................... 32
Expectations of Amethyst Academies Trust Members .............................................................................................................................................................. 32
Provision of Information to Members ....................................................................................................................................................................................... 33
Conducting Members’ Business ................................................................................................................................................................................................. 34
2Amethyst Academies Trust
Scheme of Delegation 2021/2022
Review of Terms of Reference ................................................................................................................................................................................................... 34
Terms of Reference: Amethyst Academies Trust Board ................................................................................................................................................................ 35
Core values................................................................................................................................................................................................................................. 35
Expectations of Amethyst Trustees ........................................................................................................................................................................................... 35
Purpose of the Trust Board: ....................................................................................................................................................................................................... 36
Accountability of Trustees ......................................................................................................................................................................................................... 37
Conducting Trustees' business................................................................................................................................................................................................... 37
Delegation of powers of Trustees .............................................................................................................................................................................................. 38
Stakeholder voices ..................................................................................................................................................................................................................... 39
Risk management....................................................................................................................................................................................................................... 39
The management of conflicts of interest................................................................................................................................................................................... 40
Recruitment of Trustees ............................................................................................................................................................................................................ 40
Training and development of Trustees ...................................................................................................................................................................................... 41
Administration ........................................................................................................................................................................................................................... 41
Review of Terms of Reference ................................................................................................................................................................................................... 42
APPENDIX 1: RESERVED MATTERS ................................................................................................................................................................................................. 43
Schedule A.................................................................................................................................................................................................................................. 43
Schedule B .................................................................................................................................................................................................................................. 43
Terms of Reference: Finance and General Purposes Committee .................................................................................................................................................. 45
Membership and Meetings ........................................................................................................................................................................................................ 45
Financial Management .............................................................................................................................................................................................................. 45
Personnel ................................................................................................................................................................................................................................... 46
Policies ....................................................................................................................................................................................................................................... 46
3Amethyst Academies Trust
Scheme of Delegation 2021/2022
General....................................................................................................................................................................................................................................... 47
Terms of Reference: Audit and Risk Assurance Committee .......................................................................................................................................................... 48
Membership and Meetings ........................................................................................................................................................................................................ 48
External Audit ............................................................................................................................................................................................................................ 48
Internal Scrutiny......................................................................................................................................................................................................................... 49
Risk Assurance............................................................................................................................................................................................................................ 49
Health & Safety .......................................................................................................................................................................................................................... 50
Premises ..................................................................................................................................................................................................................................... 50
Policies ....................................................................................................................................................................................................................................... 51
General....................................................................................................................................................................................................................................... 51
Terms of Reference: MAT Development Working Group .............................................................................................................................................................. 53
Constitution ............................................................................................................................................................................................................................... 53
Authority .................................................................................................................................................................................................................................... 53
Purpose and Responsibilities ..................................................................................................................................................................................................... 53
Administration ........................................................................................................................................................................................................................... 54
Terms of Reference - Attainment & Curriculum Committee ......................................................................................................................................................... 56
Membership ............................................................................................................................................................................................................................... 56
Clerk ........................................................................................................................................................................................................................................... 56
Chair ........................................................................................................................................................................................................................................... 56
Frequency of Meetings .............................................................................................................................................................................................................. 56
Quorum ...................................................................................................................................................................................................................................... 56
Responsibilities .......................................................................................................................................................................................................................... 56
Review ........................................................................................................................................................................................................................................ 57
4Amethyst Academies Trust
Scheme of Delegation 2021/2022
Terms of Reference – Attendance, Exclusions and Safeguarding Committee............................................................................................................................... 58
Membership ............................................................................................................................................................................................................................... 58
Clerk ........................................................................................................................................................................................................................................... 58
Chair ........................................................................................................................................................................................................................................... 58
Quorum ...................................................................................................................................................................................................................................... 58
Committee Remit ....................................................................................................................................................................................................................... 59
Meeting Frequency .................................................................................................................................................................................................................... 59
Monitoring attendance .............................................................................................................................................................................................................. 59
Monitoring Exclusions/In Year Transfers ................................................................................................................................................................................... 59
Monitoring Safeguarding ........................................................................................................................................................................................................... 60
Review ........................................................................................................................................................................................................................................ 60
Terms of Reference – Local Governing Boards .............................................................................................................................................................................. 61
Constitution ............................................................................................................................................................................................................................... 61
Frequency of Meetings .............................................................................................................................................................................................................. 61
Resignation and removal ........................................................................................................................................................................................................... 61
Persons ineligible to be governors............................................................................................................................................................................................. 62
Term of office ............................................................................................................................................................................................................................. 63
Quorum ...................................................................................................................................................................................................................................... 63
Proceedings of Meetings ........................................................................................................................................................................................................... 64
Purpose and Responsibilities ..................................................................................................................................................................................................... 64
5Amethyst Academies Trust
Scheme of Delegation 2021/2022
Introduction
The Amethyst Academies Trust (MAT) is governed by the Board of Trustees, who are accountable to the Department for Education, and have overall
responsibility and ultimate decision-making authority for all the work of the Trust, including the establishing and running of the schools operated by the
Trust.
Schools currently in the Trust:
Aldersley High School
Moreton School
In order to assist with the discharge of their responsibilities, the Trust has established a Scheme of Delegation, Governance and Executive structures and
statements of Vision and Values as set out in this document.
The Boards of Trustees have also established a regional Governing Body. The Governing Body shall be a committee established pursuant to Articles 100 to
104 (inclusive) of the Articles of Association of the Trust.
6Amethyst Academies Trust
Scheme of Delegation 2021/2022
Vision and Values
OUR VISION:
We believe that there is no ceiling on what can be achieved by anyone, regardless of their circumstances or background.
We are committed to providing a supportive and inclusive learning environment, giving young people the opportunity to fulfil their potential now,
and in the future.
We seek to realise the power of individuals and organisations working together in collaboration whilst retaining their individuality, and we
recognise that we can always improve.
OUR VALUES:
The ethos and values of Amethyst Academies Trust are all non-negotiable:
To be inspirational. As a Trust we believe that we can inspire children to want the best education that can change their lives. Our inspirational ethos
is the underlying principle that must be clearly demonstrated in everything that we do.#
To be positive. We have a no excuses culture and believe in dismantling barriers to education and going the extra mile for our students to enable
brilliance.
To have high expectations so that all achieve. That is expected of all adults and all students.
That all schools within our Trust are unique and respond to their local needs within the MAT framework.
7Amethyst Academies Trust Scheme of Delegation 2021/2022 Good governance is at the heart of delivering educational excellence and a clearly defined structure, where all parties understand their roles and responsibilities, is essential to providing the best education for our pupils. The Trust is a charitable company limited by guarantee (not for profit) and is required by law to operate to all statutory regulations and rules within its Articles of Association which are registered at Companies House. The Trust has a three-tier management system. The Members of the Trust are similar to the ‘shareholders’ in a company and are responsible for strategic oversight, whilst the Trustees are appointed to challenge and scrutinise the strategic direction and day-to-day running of the Trust. The Board of Trustees of the Amethyst Academies Trust delegates responsibility for delivery of the vision and strategy to the lead professional of the MAT, the Chief Executive Officer (CEO). Board of Trustees Committees, including the Regional Governing Body, also deliver elements of the Trust vision and strategy as outlined in their respective terms of reference. The Board of Trustees hold the CEO to account for the performance of the Trust, including the performance of the schools within the Trust. This means that as the CEO is accountable to the Board for the performance of the Trust as a whole. The CEO will report to the Board on the performance of the Trust, including on the performance of the Trust’s schools. The CEO is performance managed by the Chair of the Board of Trustees. The CEO performance manages the Executive Leaders. At school level the regional governing body understands how both schools within the MAT ARE led and managed, act as the eyes and ears of the schools and the communities in which they serve and have a role in influencing decision making. They have a direct communication link to the Trust Board via their Chair and the CEO, in case concerns need to be raised, and to ensure understanding and commonality of purpose. *Headteacher is used to describe the person who holds the most senior position in the school. 8
Amethyst Academies Trust Scheme of Delegation 2021/2022 Amethyst Academies Trust: Governance Model 9
Amethyst Academies Trust Scheme of Delegation 2021/2022 Descriptions of Roles The Role of Members Academy Trusts’ are founded by members who have a general duty to exercise their powers. Members play a limited but crucial role in safeguarding academy trust governance. While they must ensure they do not stray into undertaking the Academy Trustees' role, they ensure the governance of the trust is effective, that Academy Trustees are acting in accordance with the trust’s charitable object(s) and that they, the Members, use their powers to step in if governance is failing. There must always be a minimum of three Members. The Articles of Association (a document which outlines the governance structure and how the Trust will operate) describe how Members are recruited and replaced, and how many Trustees the Members can appoint to the Board of Trustees. The Members appoint Trustees to ensure that the Trust’s charitable object is carried out, and have the authority to remove Trustees if they fail to fulfil this responsibility. Accordingly, the Board of Trustees submits an annual report on the performance of the Trust to the Members. Members are also responsible for approving any amendments made to the Trust’s Articles of Association. Whilst Members are permitted to be appointed as Trustees, in order to retain a degree of separation of powers between the Members and the Board of Trustees, and in line with Department for Education expectations, not all Members are Trustees. Members can, by special resolution, direct Academy Trustees to take a specific action where Academy Trustees are unable, or unwilling to act in the best interests of the academy trust. Members should consider using this power if they believe the trust board is failing to carry out its core functions, or is acting unlawfully. Other examples of when members might consider issuing a direction to Academy Trustees include where they believe an external review of governance should be carried out and the Academy Trustees have not done so, where the board has failed to act on child safeguarding, and where the Trust is in breach of its funding agreement. Members can amend the articles of association (including the objects clause), subject to any restrictions in the articles, the funding agreement or charity and company law. 10
Amethyst Academies Trust
Scheme of Delegation 2021/2022
The Role of Trustees
The Trustees are the Charity Trustees (within the terms of section 177(1) of the Charities Act 2011) and are responsible for the general control and
management of the administration of the Trust, in accordance with the provisions set out in the Memorandum and Articles of Association. It is the
decision-making body of the Trust and is accountable and responsible for all the academies in the Trust.
The Board of Trustees is the accountable body for the performance of all schools within the Trust and as such must:
Ensure clarity of vision, ethos and strategic direction.
Hold Executive Leaders to account for the educational performance of the organisation and its pupils, and the effective and efficient
performance management of staff;
Oversee the financial performance of the Trust and make sure its money is well spent; and
Oversee the Health and Safety of all students, staff and visitors; and ensuring safeguarding for all students.
The Board of Trustees is permitted to exercise all the powers of the Amethyst Academies Trust. The Board of Trustees will delegate to the CEO
responsibility for the day-to-day operations of the Trust. The Board of Trustees can determine whether to delegate any governance functions.
The Trust has the right to review and adapt its governance structure at any time, which includes delegation.
The Role of Committees
The Trustees may establish committees, either with delegated authority to make decisions, or for the purpose of providing advice and support, informing
the overall work of the Board of Trustees. However, these committees are not legally responsible or accountable for statutory functions; the Board of
Trustees retains overall accountability and responsibility. The Board of Trustees will appoint committee members and committee chairs.
The Role of the Chief Executive Officer (CEO)
The CEO has the delegated responsibility for the operation of the Trust, including the performance of the Trust’s schools. The CEO manages the performance
of the Executive Leaders.
11Amethyst Academies Trust
Scheme of Delegation 2021/2022
The CEO is the Accounting Officer, so has overall responsibility for the operation of the Trust’s financial responsibilities, and must ensure that the organisation
is run with financial effectiveness and stability; avoiding waste and securing value for money.
The CEO leads the management team of the Trust. The CEO will delegate management functions to the Executive Leaders and is accountable to the Board of
Trustees for the performance of the Executive Leaders.
School Headteachers are responsible for the day-to-day management of the school and are accountable to the CEO.
The Role of the Local Governing Body
The Board of Trustees will establish a Regional Governing Body and will appoint the Chair and approve Community Governors. A minimum of two parents
will be elected to the body. The Regional Governing Body will:
Seek to understand and question how the school is led and managed, acting as a critical friend: each headteacher will report on how the
school is fulfilling the Trust’s ethos, vision and strategy.
Act as the panel when reviewing the school headteacher’s decisions on exclusions, and other committees as required. ▪ Be the consultative
body for the school’s stakeholders.
Represent the school’s stakeholders.
Forge links with the community and provide a vehicle for trust board engagement with the school, its parents and local community, to help
ensure that the Academy Trustees stay connected.
Act as an ambassador for the school.
Monitor and challenge, reporting on concerns from the Key Performance Indicators (KPIs) to the Trustees Attainment and Curriculum
Committee.
Bring issues and risks to the attention of the trust board.
Provide constructive feedback to the Trust where a policy may not be effective in the local context, and suggest alternative approaches.
Help ensure the trust works as one entity, in the interests of all its schools equally.
Deal with any other matters which the Board of Trustees may refer from time to time.
Report to the Board of Trustees annually on member’s contribution and the impact of the Local Governing Body.
Ensure value for money is being achieved from school budgets.
Provide a consultative forum for the school for the implementation of new policies and procedures.
12Amethyst Academies Trust
Scheme of Delegation 2021/2022
Make recommendations to the Trust board on pay progression for teaching staff.
Act as the panel for first stage appeals, complaints and pupil and staff disciplinary/dismissal committees.
Appointment and Removal of Governors
Governors are appointed for a period of 4 years and may be removed by resignation, or by Trustees, if their presence or conduct is deemed by the Board of
Trustees, at their sole discretion, not to be in the best interest of the Trust or the individual school. Governors are required to sign a Code of Conduct
annually.
The Trust encourages Governors from a wide range of backgrounds, cultures and perspectives, that better reflect the communities they serve.
Trust Central Functions
The Trust, as a group of schools, are able to share some services where efficiencies can be made by working together. A contribution towards the cost of the
services is levied on all schools, at 5% of the General Annual Grant funding each year. In addition, where there is a need for a school to gain additional specific
support from another school within the group, there may need to be separate additional charges made between schools (e.g. secondments of staff).
The services currently provided for under the Shared Services function include:
Executive Leadership – Oversight of all schools in the Trust, providing strategic leadership to the Trust and line management of Headteacher
and shared services staff.
School Improvement – Production of agreed protocols for the collection of data, providing advice and guidance to Headteachers to improve
educational outcomes in their school.
Finance & Operations– Production of statutory accounts and DfE financial returns, production of management accounts, budgets and
forecasts for Headteachers and Board of Trustees, finance systems, policies and procedures. Management of capital funds, development of
Estates strategy and ensuring compliance with Health & Safety and Data protection regulations
Payroll and Human Resources – Advertising and management of recruitment processes, provision of specialist HR advice, writing of
contracts, ensuring compliance with pensions regulations and employment law.
13Amethyst Academies Trust
Scheme of Delegation 2021/2022
Marketing – Development of marketing resources and management of public relations, maintaining school and Trust websites and
development of school prospectuses.
ICT Management - Remote support including; accessing the server or desktop to address IT issues remotely, On-site support, Network
connectivity issues and Internet services, Hardware troubleshooting, maintenance and repairs, Server installation and configuration, Backups
and data recovery.
Clerking and Governance – Trust wide provision of governance services, ensuring strategic link between Trustees and Governors.
Estates Management - The Estates management service includes: Project management support for capital projects, On-site support, Web-
based helpdesk, Emergency response advice, Access to a database of approved engineers, surveyors, electricians and contractors,
Procurement support for routine building maintenance and repairs, Co-ordination of engineering inspections
As the Trust develops, it may be possible to provide a greater number of services to schools in the group thus reducing the need to buy in services.
Trust Financial Framework
Financial delegation is based on expenditure based on the approved annual budget. Any out of budget expenditure, regardless of amount,
must be escalated to the CEO for approval.
Adherence to these limits is the responsibility of the signatory/ies and attempts to avoid the application of a particular threshold may result
in disciplinary proceedings. Expenditure rules must not be circumnavigated deliberately or unintentionally in any other way e.g. through split
invoicing, splitting contracts, etc. which may exceed an individual’s limits.
All approvals must be made in line with MAT’s procurement guidelines and the EFA Academies Financial Handbook. Budget approval DOES
NOT override MAT’s procurement regulations.
No authority is delegated where the normal delegated authority has a pecuniary or other interest, as determined through their Register of
Interest declarations, or where the decision would mean the academy or Trust would fail to stay within its budget. An approved budget is
one approved by the MAT Board, except where virements or budget variances have been agreed by the Board of Trustees.
14Amethyst Academies Trust Scheme of Delegation 2021/2022 Scheme of Delegation Matrix Matrix Key X Action to be undertaken at this level A Provision of Advice and support to those accountable for decision making ≤ ≥ Directionality of Advice and Support 15
Amethyst Academies Trust
Scheme of Delegation 2021/2022
Decision Members Trust Attainment Attendance, Finance and Audit & CEO LGB’s Academy
Board and Exclusions General Risk Heads
Curriculum & Purposes Assuran
Safeguardin ce
g
Governance
x
To Review and Amend the Articles of Association
To Change the Trust Name x
To Approve, review and amend the Trust's x
Scheme of Delegation and governance structure
To determine role description for trustees x x
To complete an annual skills audit x x
To monitor the effectiveness of the chair and the x ≤A
Trust Board
To monitor the effectiveness of trustees x
To undertake the performance management of x
the CEO
x
To monitor the effectiveness of the LGB’s
To appoint and remove members x x
To appoint and remove the chair of the Trust
x
Board
To appoint and remove Trustees. x x
To appoint and dismiss the CEO x
To appoint and remove the Trust Board's x x x x
committee Chairs
To appoint and remove company secretary x ≤A
To appoint and remove parent governors A≥ x ≤A
16Amethyst Academies Trust
Scheme of Delegation 2021/2022
Decision Members Trust Attainment Attendance Finance and Audit & CEO LGB’s Academy
Board and Exclusions General Risk Heads
Curriculum & Purposes Assuran
Safeguardin ce
g
Process
To review, amend and approve the Terms of
Reference of Board of Trustees, Academy x ≤A
Councils, Quality and Standards Committee and
Audit, Finance and Resource committees annually
To provide and present and publish annual x ≤A
performance reports for Members
To review, amend and approve the Constitution x ≤A
and Terms of Delegation of Academy Councils
To review and submit Annual Report and
accounts including accounting policies, signed
statement on regularity propriety and x ≤A ≤A
compliance, incorporating governance statement
demonstrating value for money
To submit annual report to the Trustees on work x ≤A
of the Academy Councils
To determine the Board's Reserved Matters x
Trustees are obliged to inform the Members of x
any concerns between annual reports
To change the Scheme of Delegation x ≤A
To determine the educational character, mission x x x
or those of a particular Academy in line with Trust
Ensure Trustees have access to all Minutes of
x
meetings
17Amethyst Academies Trust
Scheme of Delegation 2021/2022
Agree auditing and reporting arrangements for
matters of compliance (Safeguarding, Health and x x
Safety, Information security, employment)
To review the level of complaints across the Trust x
To monitor that the young people have a strong x x
voice within the plan-do-review cycle of the Trust
To monitor the impact of the pupil premium x x
across the Trust
Develop strong parent partnership practices
across the Academy to ensure the best
x x
educational health and care outcomes for their
children
Agree reporting arrangements for progress on key x x
priorities
Decision Members Trust Attainment Attendance Finance and Audit & CEO LGB’s Academy
Board and Exclusions General Risk Heads
Curriculum and Purposes Assuran
Safeguardin ce
g
Strategy
Promote and develop the vision, values and x x x x
strategic aims of the Trust
To ensure the Board of Trustees and Central Team x
are working towards the vision and ethos
Determine the Trust-wide vision and strategy,
agreeing key priorities and key performance x ≤A
indicators (KPI's) against which progress towards
achieving the vision can be measured
18Amethyst Academies Trust
Scheme of Delegation 2021/2022
Determine the Academy vision and strategy, in
line with the Trust-wide vision, agreeing key
priorities and key performance indicators (KPI's) x ≤A ≤A ≤A
against which progress towards achieving the
vision can be measured
Decision Members Trust Attainment Attendance Finance and Audit & CEO LGB’s Academy
Board and Exclusions General Risk Heads
Curriculum & Purposes Assuran
Safeguardin ce
g
Finance
To appoint external auditors x ≤A
To appoint an independent person to deliver
assurance on internal financial controls x ≤A
(Academies Financial Handbook 2.9.6)
To sign off the Trust's Statutory Financial
x
Statements
To approve the annual budget for the Trust x ≤A
To approve any significant changes to the x ≤A
approved budget
To monitor income, expenditure, cash flow and x ≤A
balance sheet of the Trust
To ensure proper financial controls are in place x ≤A ≤A
across the Trust
To establish, publish and maintain a register of x ≤A
business and pecuniary interests
To act as the Accounting Officer A≥ x
To prepare the annual budget for the Trust x ≤A
To implement and monitor proper financial IT
systems, procedures and protocols across the x ≤A
Trust
19Amethyst Academies Trust
Scheme of Delegation 2021/2022
To prepare and review the annual budget for the
Academy before final consideration by the Trust x x ≤A
Board
To monitor income and expenditure of the
x x
Academy
To maintain a register of business interests of the x x
Local Governing Board
x x
To prepare monitoring reports termly for the LGB
To ensure robust benchmarking and Trust-wide x ≤A
value for money
To ensure robust Academy benchmarking and x ≤A
value for money
To develop, review and approve Trust-wide
procurement strategies and efficiency savings x
programme
To secure and monitor Pupil Premium and High
Needs Top Up funds to ensure they are
x x x
appropriately spent to meet the SEND of the
young people
To ensure proper financial controls are followed
at the Academy in line with the Trust's Finance x ≤A ≤A
Policy set by the Trustees
Decision Members Trust Attainment Attendance Finance and Audit & CEO LGB’s Academy
Board and Exclusions General Risk Heads
Curriculum & Purposes Assuran
Safeguardin ce
g
Curriculum, Attainment and Standards
Set number of sessions each Academy is expected x x
to operate year on year
20Amethyst Academies Trust
Scheme of Delegation 2021/2022
To receive, monitor and review Academy
Development Plans (which incorporate identified x ≤A≥ x x
areas for development)
Ensure comprehensive target setting for pupil
achievement and progress with regular x x x
monitoring and reporting systems are in place
To ensure all staff have access to and complete all x x x x
relevant and expected training
To monitor use and impact of Trust wide
x x x
specialist staff
Responsible for the curriculum delivered at the
Academy including compliance with any funding x x x
agreement requirements
Report termly on all performance data to the CEO x x
and the LGB relating to standards
To ensure each individual young person has their
needs met in line with the Provision Map
x ≤A≥ x x
resourcing agreed on admission and in line with
their EHCP
Decision Members Trust Attainment Attendance Finance and Audit & CEO LGB’s Academy
Board & Exclusions General Risk Heads
Curriculum & Purposes Assuran
Safeguardin ce
g
Safeguarding
To ensure all of our Academies are fulfilling x ≤A≥ x
statutory expectations in regard to KCSIE
To appoint a designated lead for safeguarding and x ≤A x
looked after children
To ensure the completion of the Single Central x x x
Record in line with Ofsted criteria
21Amethyst Academies Trust
Scheme of Delegation 2021/2022
To appoint a designated Academy Governor to x
monitor CiC in line with statutory guidance
To approve off-site visits for pupils of more than x ≤A
24 hours
To ensure CEO and Chair of Governors are aware
and kept up to date of any safeguarding issues x x
involving allegations and LADO
To ensure the Local Authority Safeguarding Audit
is completed annually and areas for development
x x
are incorporated into the Academy Development
Plan
Decision Members Trust Attainment Attendance Finance and Audit & CEO LGB’s Academy
Board & Exclusions General Risk Heads
Curriculum & Purposes Assuran
Safeguardin ce
g
Behaviour
To monitor and review the attendance is in line
with annual targets. Specific/individual plans are x x ≤A x
in place where this is not the case
To monitor all forms of bullying and challenge the x x
Headteacher response where appropriate
To convene an appeal committee to review a
decision of the Headteacher to exclude a pupil for
a fixed term (noting that such a committee could
x ≤A ≤A
also include Academy Council members from
other Academies within the Trust and Trustees if
desired)
22Amethyst Academies Trust
Scheme of Delegation 2021/2022
To ensure the Academy follows the approved
policy of the Trust in regard to the procedures
and practice of physical intervention and monitor x x
and challenge the appropriate use of this strategy
within the provision
Decision Members Trust Attainment Attendance Finance and Audit & CEO LBGs Academy
Board & Exclusions General Risk Heads
Curriculum & Purposes Assuran
Safeguardin ce
g
Admissions
To agree, review and amend (in line with
consultation requirements) a trust wide x ≤A
Admissions policy
To accurately present the Provision Map as
offered across the Trust for the different SEND x ≤A
that the Trust caters for
To monitor and evaluate with Headteachers that
the young people receive the support identified in x x ≤A
their provision plan
To monitor all consultations for admission for
pupils with Education, Health and Care Plans
within their planned (commissioned) place x ≤A x
numbers - including admissions to the Trust's
ASD/SLCN resource base.
To reply to consultations within fifteen days in
respect of admissions for pupils with Education, x
Health and Care Plans
Decision Members Trust Attainment Attendance Finance and Audit & CEO LGB’s Academy
Board & Exclusions General Risk Heads
Curriculum & Purposes Assuran
ce
23Amethyst Academies Trust
Scheme of Delegation 2021/2022
Safeguardin
g
Data Compliance
To set up and maintain an Amethyst Academies
Trust website informing of central common
policies, complaints policy, names and contact
x
details of Members, Trustees and the Central
Team, link to Company House, last report and
each individual Academy website
Each Academy has an up to date website which is
compliant with all statutory and Ofsted x x
expectations
To maintain accurate and secure pupil records x x
To maintain accurate and secure staff records for x x
the Academy
Headteacher to provide training for all staff in
relevant areas of GDPR (General Data Protection x x
Regulation)
Decision Members Trust Attainment Attendance Finance and Audit & CEO LBG’s Academy
Board & Exclusions General Risk Heads
Curriculum & Purposes Assuran
Safeguardin ce
g
Staffing
To ensure staff know and operate to the vision A≥ x x x
and ethos of Amethyst Academies Trust
To approve any potential changes to staff
member's terms and conditions in respect to x ≤A
equality and fairness across the Trust
24Amethyst Academies Trust
Scheme of Delegation 2021/2022
To determine the staffing structure in conjunction x ≤A
with the Headteacher
To review and agree staff appraisal procedure x x ≤A
and pay progression
To appoint and performance manage members of x
the Central Team
To approve applications for secondment within x
the Trust
To appoint and performance manage
Headteachers and agree any appropriate x x
Headteachers pay awards
To ensure a Management of Change is firstly
approved by Board of Trustees where there may x
be significant financial implications
To determine teaching staffing requirements x ≤A ≤A
within each Academy and budget
To appoint and dismiss Academy Headteacher x x
To appoint and dismiss Chief Finance and x x
Operations Officer
To appoint and remove Clerk to the Trust Board x ≤A
and Academy Councils
To appoint, suspend or dismiss teaching and x ≤A ≤A
nonteaching staff
Decision Members Trust Attainment Attendance Finance and Audit & CEO LGB’s Academy
Board & Exclusions General Risk Heads
Curriculum & Purposes Assuran
Safeguardin ce
g
Health and Safety
25Amethyst Academies Trust
Scheme of Delegation 2021/2022
To ensure the Trust operates within all relevant
up to date Health and Safety legislation and that x
children are kept safe at all times within the
procedures and practices of the Trust
To monitor independent Health and Safety Audit x ≤A
and report on an annual basis
To review the Risk Management and a Risk
x ≤A
Register
To approve insurance agents x ≤A
To review and maintain a buildings strategy and x
asset management planning arrangements
Prepare the Risk Register for the Trust x
To procure buildings and related insurance and x
make proposals to the Trustees
To prepare a buildings strategy and asset x
management planning arrangements
To monitor and review accident/near misses in x ≤A
Academies
To prepare a Health and Safety policy for the
Academy (in line with Trust-wide policy) for x
adoption by the Academy Council
To monitor the first aid reporting system and x ≤A
agree appropriate actions
To ensure staff are trained in appropriate number
and to an appropriate level in First Aid (as x
specified in the Health and Safety Policy)
To ensure the safety of staff and pupils and
appropriate risk assessments are carried and x
actions taken to minimise any identified risk
26Amethyst Academies Trust
Scheme of Delegation 2021/2022
To review security of the premises and equipment x
To liaise with the Central Team in relation to the x
accessibility plan for the Academy
Responsibility for putting a qualified extended
trips coordinator in place and submitting the x
appropriate request forms four weeks before
intended activities to the CEO
Decision Members Trust Attainment Attendance Finance and Audit & CEO LGB’s Academy
Board & Exclusions General Risk Heads
Curriculum & Purposes Assuran
Safeguardin ce
g
Policies
Determine, approve, review and amend Trust-
wide policies which reflect the Trust's ethos and
values (facilitating discussions with unions where
appropriate) including: admissions; charging and
x x x x x ≤A≥ x x
remissions; complaints; reserves; expenses;
health and safety; premises management; data
protection, pupil choices, including attendance
and exclusions; staffing policies, including pay,
capability, conduct and grievance
Determine, approve, review and amend
Academy level policies which reflect the ethos x ≤A≥ x ≤A
and values to include: Safeguarding/Child
Protection curriculum and behaviour
To ensure compliance with the policies approved x
by the Trustees
To advise the Trustees on suitable Trust-wide
policies and procedures and to ensure their x
effective implementation
27Amethyst Academies Trust
Scheme of Delegation 2021/2022
Committee Key
ATB Amethyst Trust Board
FGP Finance and General Purposes Committee
ARA Audit and Risk Assurance Committee
LGB Local Governing Boards
Statutory & Non Statutory Policies
Review Approved Owned by Category
STATUTORY POLICIES By
Accessibility Plan Annual ATB Chief Executive Officer Education
Admissions Policy Annual ATB N/A Education
Anti-Fraud Policy 2 years FGP Senior Business & Finance Director Operations
Charging and Remissions Annual FGP Senior Business & Finance Director Operations
Children with Health Needs 2 years ATB Chief Executive Officer Education
Complaints Annual ATB Chief Executive Officer Education
Data Protection Policy Annual ATB Legal, Governance and Compliance Officer Operations
Designated teacher for LAC Annual ATB Chief Executive Officer Education
Equality Statement and Objectives Annual ATB Chief Executive Officer Education
Exclusions Annual ATB Chief Executive Officer Education
Freedom of Information [NOT ON TRACKER] 2 years ATB Legal, Governance and Compliance Officer Operations
Health and Safety Annual ARA Senior Business & Finance Director Operations
Management of Allegations 2 years ATB Chief Executive Officer Operations
NQT Policy [NOT ON TRACKER] 2 years ATB Chief Executive Officer Employment
28Amethyst Academies Trust
Scheme of Delegation 2021/2022
Pay Policy Annual ATB Senior Business and Finance Officer Employment
Positive Discipline Policy 2 years ATB Chief Executive Officer Education
Whistleblowing Policy Annual ATB Chief Executive Officer Operations
Procurement and Tendering Annual FGP Senior Business & Finance Director Operations
Relationships and Sex education 2 years ATB Chief Executive Officer Education
Remote Learning Policy 2 years ATB Chief Executive Officer Education
Risk Register Termly ARA Chief Executive Officer Operations
Safeguarding & Child Protection Annual ATB Chief Executive Officer Education
Scheme of Delegation Annual ATB Legal, Governance and Compliance Officer Operations
SEND policy - under review 2 years ATB Chief Executive Officer Education
Staff Capability Policy 2 years ATB Senior Business and Finance Officer Employment
Staff Code of Conduct Annual ATB Chief Executive Officer Employment
Staff Grievance Policy 2 years ATB Senior Business and Finance Officer Employment
Staff Disciplinary Policy 2 years ATB Senior Business and Finance Officer Employment
Supporting Pupils with Medical Conditions 2 years ATB Chief Executive officer Education
Review Approved Owned by Category
NON- STATUTORY TRACKER By
Bereavement Policy 3 years LGB Chief Executive Officer Education
Mobile Phone Policy 3 years LGB Chief Executive Officer Education
Anti Bullying Policy 2 years LGB Chief Executive Officer Education
Business Continuity Plan Annual ARA Senior Business and Finance Officer Operations
Financial Manual Annual FGP Senior Business and Finance Officer Operations
Risk Management Policy Annual ARA Senior Business and Finance Officer Operations
Debt Recovery Policy Annual FGP Senior Business and Finance Officer Operations
Educational Visits Policy 3 years ATB Legal, Governance and Compliance Officer Education
Trauma Policy 3 years LGB Chief Executive Officer Education
Gender Identity 3 years ATB Chief Executive Officer Education
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