ACT HERITAGE GRANTS PROGRAM - GUIDELINES FOR APPLICATIONS 2020-2021 - APPLICATIONS CLOSE 12 JUNE 2020 - Environment, Planning and ...
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ACT HERITAGE GRANTS PROGRAM GUIDELINES FOR APPLICATIONS 2020–2021 APPLICATIONS CLOSE 12 JUNE 2020
CONTENTS
THE ACT HERITAGE GRANTS PROGRAM............................................ 1
Who can apply?.......................................................................................... 1
Funding priorities for 2020–2021........................................................... 2
What the program does not fund........................................................... 4
How much is available?........................................................................... 5
Program timetable.................................................................................... 5
PREPARING YOUR GRANT APPLICATION........................................... 6
Applicant details........................................................................................ 6
Acknowledgement of Country Project details............................................................................................ 6
We wish to acknowledge the traditional custodians of the land we are meeting Outcomes.................................................................................................... 6
on, the Ngunnawal people. We wish to acknowledge and respect their continuing
culture and the contribution they make to the life of this city and this region. Why are you proposing this project?..................................................... 6
Capacity, capability and resources........................................................ 7
© Australian Capital Territory, Canberra 2020. 2020–2021 funding priorities.................................................................. 7
This work is copyright. Apart from any use as permitted under the Copyright Act 1968, Who is the audience?................................................................................ 7
no part may be reproduced by any process without written permission from:
Submission................................................................................................. 7
Director-General, Environment, Planning and Sustainable Development Directorate,
ACT Government, GPO Box 158, Canberra ACT 2601. PROJECT BUDGET................................................................................ 8
Telephone: 02 6207 1923 Permission, project support and approvals......................................... 8
Website: environment.act.gov.au
Total funding sought................................................................................. 8
Insurance..................................................................................................... 8
Produced by the
Environment, Planning and Sustainable Development Directorate CHECKLIST............................................................................................. 9
Eligibility...................................................................................................... 9
Accessibility Checklist...................................................................................................... 9
The ACT Government is committed to making its information, services, events Legal certification...................................................................................... 9
and venues as accessible as possible.
If you have difficulty reading a standard printed document and would like to GST AND INSURANCE.........................................................................10
receive this publication in an alternative format, such as large print, please phone GST requirements...................................................................................10
Access Canberra on 13 22 81 or email the Environment, Planning and Sustainable
If you have an ABN and are GST registered........................................10
Development Directorate at EPSDDComms@act.gov.au
If you are not GST registered.................................................................10
If English is not your first language and you require a translating and interpreting
service, please phone 13 14 50.
OTHER GRANT PROGRAMS................................................................11
If you are deaf, or have a speech or hearing impairment, and need the teletypewriter
service, please phone 13 36 77 and ask for Access Canberra on 13 22 81. ACT HERITAGE GRANTS PROGRAM...................................................12
For speak and listen users, please phone 1300 555 727
and ask for Canberra Connect on 13 22 81.
For more information on these services visit relayservice.com.au
PRINTED ON RECYCLED PAPER
ENVIRONMENT.ACT.GOV.AU/HERITAGE III
THE ACT HERITAGE
GRANTS PROGRAM
The ACT Heritage Grants Program (the Program) is an annual
ACT Government funded Program administered by ACT Heritage
in the Environment, Planning and Sustainable Development
Directorate (EPSDD). The Program was established by the ACT
Government on behalf of the Minister for the Environment and
Heritage to assist the community to conserve and promote the
heritage of the ACT.
These guidelines contain information on the Program and how to apply. Electronic copies of the
application form are available from the EPSDD website or by contacting ACT Heritage on 13 22 81.
WHO CAN APPLY?
Individuals, community groups, and incorporated non-profit or private organisations may apply
for a grant. Applicants do not need to be residents of the ACT, but the project must focus on the
heritage of the ACT and be of benefit to its community. Community organisations may apply as
project partners with ACT Government agencies.
INSET: The Dairy at Rosebud Apiary
MAIN: John Fowler Locomotive
ENVIRONMENT.ACT.GOV.AU/HERITAGE 1
FUNDING PRIORITIES FOR 2020–2021
Conservation works, Conservation Funding is not available for works covered by insurance,
construction of or purchase of new buildings, additions,
Management Plans (CMP) and refurbishments, operational costs, relocation, or
projects that enable the continued purchase of equipment.
use of and access to heritage places The amount applied for must be matched by
and objects entered on the ACT the applicant. In-kind support such as project
Heritage Register management, labour or materials may form part
of the financial contribution.
Priority will be granted to conservation works for
private residential dwellings.
You can apply for funding towards:
Community projects that increase
the utilisation, awareness and
→→ development of Conservation Management Plans for
places or objects that do not have an existing plan engagement in heritage places
approved by the ACT Heritage Council, or to update a and objects through education
CMP more than five years old;
(of all ages), oral histories, tourism,
→→ works to enable activation and community enjoyment
of a heritage place or object; interpretation and events
→→ physical conservation works including restoration, Priority will be granted to projects that add advanced Aboriginal projects initiated Projects that provide partnership
reconstruction or repair, or reinstatement of original content to the Augmented Reality Canberra Tracks
features such as exterior render, front facades, or by or involving the local opportunities between community
App (e.g. videos, audios, photography, holograms,
windows visible from the street; geo-locator pips, etc). Aboriginal community in organisations and ACT Government
→→ essential maintenance and repair works, to ensure a
Projects that enable community participation in
local heritage activities agencies
reasonable level of protection for the place or object
against damage or deterioration, such as: the identification, conservation, interpretation and Projects with Aboriginal heritage content must include Community organisations may apply as project partners
promotion of heritage in the ACT e.g. events aimed at evidence of consultation with the Representative with ACT Government agencies and will be expected to
»» weather proofing, fire protection, security, pest
control and access upgrades. young people, or events in the annual Canberra & Region Aboriginal Organisations (RAOs) and the broader provide a significant volunteer/in-kind contribution, which
Heritage Festival. This may be through education (of all Aboriginal community (where applicable) regarding the may include project management. The ACT Government
»» essential maintenance and repair works:
ages), oral histories, tourism, interpretation and events. concept of the project, prior to submitting the application. agency will be expected to match the amount of funding
• foundations, footings and supporting structure; applied for and provide written confirmation of this.
Generally, funded projects have some financial or in- Generally, funded projects have some financial or in-
• structural elements such as walls, columns, This may be in the form of cash, hours or materials. One
beams, floors, roofs and roof structures, and kind contribution by applicants as a demonstration of kind contribution by applicants as a demonstration of
organisation (community or ACT Government) must
veranda or balcony structures; their commitment to the project. In-kind support may be their commitment to the project. In-kind support may be
manage the project i.e. take responsibility for project
in the form of project management, labour or materials. in the form of project management, labour or materials.
• exterior finishes and details; accountability and reporting requirements.
• systems and components such as ventilators Please note that interpretive signage must use the Please refer to the Australian Heritage Commission
or ventilation systems intended to reduce or approved ACT Government Canberra Tracks signage Guidelines (2002) Ask First: a guide to respecting
prevent damage due to dampness; template. Funding will only be provided to develop Indigenous heritage places and values.
• f ixtures, fittings and moveable objects attached to content to the existing Canberra Tracks App. For further
information visit Canberra Tracks. Contact the Aboriginal Liaison Officer at ACT Heritage
the place or object, or to its curtilage or site; and
on 13 2281 to discuss consultation and obtain RAO
• l andscape elements associated with the Oral histories must include a list of potential contact details.
place or object, including (but not limited) interviewees, a brief bio on why their story is important
vegetation, garden walls, paths, fences and
to the heritage of the ACT, permission from the
statuary ornaments.
interviewee, a quote from an accredited oral historian,
and a quote to provide the interviews in .wav and MP4
format on a hard drive/usb to the ACT Heritage Library.
IMAGE: 1920’s street fire alarms
2 2020-2021 ACT HERITAGE GRANTS PROGRAM – GUIDELINES FOR APPLICATIONS ENVIRONMENT.ACT.GOV.AU/HERITAGE 3
WHAT THE PROGRAM HOW MUCH IS AVAILABLE?
DOES NOT FUND: The Program has approximately $355,000 allocated for 2020–2021. A proportion of funding
→→ Any applicant who has an overdue unacquitted grant through the Program. Applicants is allocated to the Community Heritage Partnership Projects that provide community services
intending to apply for a grant through the 2020–2021 Program should ensure that any overdue e.g. the free Heritage Advisory Service, the annual Canberra & Region Heritage Festival.
grant has been acquitted by the closing date of Friday 12 June 2020.
The Minister for the Environment and Heritage makes the final decision on the projects funded,
→→ Any applicant who does not provide an Australian Business Number (ABN) or a ‘Statement by based on advice from the EPSDD.
Supplier’ from the Australian Taxation Office declaring why they have not provided an ABN.
Information on recently funded projects is available from the EPSDD website.
→→ Projects where the item is an ACT Government general operation or core business.
→→ Activities to assist with day-to-day operational expenses, i.e. activities that are primarily the
responsibility of you/your organisation, other ACT Government agencies or other external
organisations. PROGRAM TIMETABLE
→→ Projects without the written support of the project partner, or the owner(s)/property
manager(s) of the heritage place or object. DATE ANNOUNCEMENT
→→ Excessive salaries and/or administrative costs. The Program will only fund salary and 21 April 2020 Announcement of the 2020-2021 ACT Heritage Grants Program
administrative expenses that can be demonstrated to relate to the grant project i.e. not to the
normal operations of an organisation. These should be based on the relevant industrial award. 12 June 2020 Applications close
Please see Fee Guide (back page) for a list of some of the recommended rates.
August 2020 Successful grant projects announced
→→ Projects that duplicate or repeat existing services, products or projects.
→→ A fee to cover public liability insurance for an organisation. Public liability insurance September 2020 Deeds of Agreement are signed and projects commence
for individuals/community groups for the grant period are eligible.
→→ Purchase of office equipment, computer hardware/software, tools, photographic/
video equipment.
→→ Activities related to a course of study or that form part of an assessment at an educational
or training institution.
→→ Applications for retrospective funding or works underway.
→→ Project launches or catering costs for events.
→→ Any applicant who is a current staff member of ACT Heritage.
FROM LEFT TO RIGHT:
→→ Applications that do not address the assessment criteria, do not provide the required Rock Valley Homestead, Tidbinbilla
information, or do not comply with the requirements of these Guidelines.
Heritage registered Locomotive 1210
Chimney at Nil Desperandum, Tidinbilla
Newspaper covering walls, Brayshaw’s Hut,
Namadgi National Park
4 2020-2021 ACT HERITAGE GRANTS PROGRAM – GUIDELINES FOR APPLICATIONS ENVIRONMENT.ACT.GOV.AU/HERITAGE 5
PREPARING YOUR CAPACITY, CAPABILITY
GRANT APPLICATION AND RESOURCES
You must describe and demonstrate:
→→ who you are engaging and what they are doing:
»» attach the cv of the people engaged for
the project;
Applications must be submitted through the online ‘Smartform’ application form. For information on “Accessibility”
→→ your track record, and project partner track
refer to the inside front cover of this document. record where applicable, to successfully carry
Please complete all the required information on the application form and provide relevant attachments in order to out similar projects;
successfully submit the online application. You will be asked to provide the following details: →→ how you will manage the project, including
providing required statutory development
or heritage approvals (see table of approvals),
APPLICANT DETAILS OUTCOMES budget and risk management; and
→→ how the project represents good value
Accurate details will allow ACT Heritage to contact you Describe the outcomes of the project and list all for money.
at short notice during the assessment process. Please products and activities that will be produced as a
notify ACT Heritage if any of your details change or if you result. If funded, this is what must be delivered at the
will be unreachable for any significant period of time. conclusion of the project. WHO IS THE AUDIENCE?
If you do not have an Australian Business Number Describe the audience for your project:
(ABN), please attach a ‘Statement by Supplier’ form,
which can be downloaded from the Australian Taxation WHY ARE YOU PROPOSING →→ think about how you can actively engage a
Office’s website. THIS PROJECT? broad demographic of people across the ACT,
such as a range of ages and cultures – not just
the members of your organisation;
You must describe and demonstrate:
→→ how will you reach your target audience –
PROJECT DETAILS →→ the aims and objectives of the project; and a product launch, radio/tv interviews,
→→ why there is a need for your project and how urgent social media?
PROJECT TITLE you consider it. →→ if successful, you will be expected to hold
Propose a project name that is descriptive, but brief. an event in the Heritage Festival; and
The name should indicate the type of project and the
location or final outcome (if relevant).
BENEFIT TO THE HERITAGE →→ if your project is related to Aboriginal
heritage. You must seek in-principle
OF THE ACT support from Representative Aboriginal
Organisations for your project prior to
PROJECT SUMMARY You must describe and demonstrate: submitting your application.
Provide a summary of the project in 250 words or less.
→→ the extent that your project protects, conserves and/
or improves access to the heritage values and/or
improves engagement or awareness of the heritage SUBMISSION
2020–2021 FUNDING values; and Applications must be received by Friday
PRIORITIES →→ how your project aligns with best practice heritage 12 June 2020. Enquiries can be made by:
conservation, Conservation Management Plans or
Indicate which priority area/s your project broader strategies and priorities applicable to the Phone: 13 22 81
best meets. place or object. Email: heritage@act.gov.au, or
Website: environment.act.gov.au/heritage
IMAGE: Nil Desperandum, Tidinbilla
6 2020-2021 ACT HERITAGE GRANTS PROGRAM – GUIDELINES FOR APPLICATIONS ENVIRONMENT.ACT.GOV.AU/HERITAGE 7
PROJECT BUDGET CHECKLIST
The budget is one of the most important aspects of the application. Applicants must ensure the budget is clear,
accurate, realistic, and supported by appropriate documentation where necessary. Significant expenditure items
in the budget must include written quotes or other appropriate forms of evidence. A fee to cover the required
certification of receipts and expenditure by a duly qualified accountant (e.g. certified practising accountant, chartered
accountant or public accountant) for projects over $10,000 should be included.
Applications by community organisations for partnership projects with ACT Government agencies must include the
amount to be contributed by the ACT Government agency and written confirmation by the agency.
PERMISSION, PROJECT SUPPORT AND APPROVALS
If your project involves other organisations, people or stakeholders, you must provide written confirmation of in-kind ELIGIBILITY DECLARATION LEGAL CERTIFICATION
and/or financial support or permission to access a heritage site/place from the asset owner/property manager. You must confirm that you Details of anyone involved This section is to be
are eligible for funding under in the project who are completed by the individual
In-principle support must be sought from Representative Aboriginal Organisations (RAOs) for projects that relate
the Program by ticking the current or past employees applicant, or the relevant
to Aboriginal heritage.
boxes at the beginning of of ACT Heritage, current or authorised officer in
If your project physically impacts on a heritage place or object, formal approvals, permits and costings must the application form. past members of the ACT your organisation e.g.
be detailed. Heritage Council, or any the chief executive officer,
other potential conflict of president, director.
interest, must be declared
TOTAL FUNDING SOUGHT in this section.
The grant amount sought must match the amount in the budget sheet. GST will be determined separately, depending
on your GST status (see over for GST requirements).
TOP: Collier’s Homestead Ruins, Glenburn Precinct
INSURANCE You can still apply for funding if you do not
BELOW LEFT: Orroral Geodetic Observatory
The ACT Government requires applicants to hold hold insurance, however you will need an BELOW RIGHT: National Trust Urban Polaris
appropriate insurances to cover the activities undertaken auspice to support you. The auspice must be
under the grant, should they be successful. The insurance an incorporated or registered organisation. For
cover required may be up to $20 million depending on example, an individual or a small community
the nature and risks of the proposed project. Successful group with limited resources may use a larger
applicants must provide copies of their Certificates Not-for-Profit (NFP) organisation as their auspice.
of Currency prior to signing the Deed of Agreement. The larger NFP will receive and manage the grant
Relevant insurance may include public liability insurance, funding, with the community group undertaking
professional indemnity (for professionals, consultants) the project works. The auspice will have legal
and insurance certification of any subcontractors and financial responsibilities and liabilities if a
and/or consultants. grant is awarded. The relationship between the
applicant and auspice must be established prior
to submitting an application.
8 2020-2021 ACT HERITAGE GRANTS PROGRAM – GUIDELINES FOR APPLICATIONS ENVIRONMENT.ACT.GOV.AU/HERITAGE 9
GST AND OTHER GRANT
ABN PROGRAMS
GST REQUIREMENTS Please also consider other sources of funding for your project. In some cases
All funding provided under the Program may be
applicants may wish to apply to more than one program.
assessable as taxable income and may need to be
included in your income tax return.
ACT ENVIRONMENT GRANTS ACT DEPARTMENT OF
IF YOU HAVE AN ABN AND ACT Environment Grants provide financial assistance to COMMUNITY SERVICES
community-based environmental projects in the ACT.
ARE GST REGISTERED Web: environment.act.gov.au/act-nrm/grants-and-
The Department of Community Services offers grant
funding for the community through a range of programs
All GST registered businesses that receive payments from support-packages/act-environment-grants including women’s, Indigenous, youth, multicultural,
the ACT Government to provide services will receive a Contact: 13 22 81 and disabilities.
10% top up of their funding to take the GST into account.
Web: communityservices.act.gov.au/home/grants
The total grant amount received (including GST) must be
Contact: 13 34 27
accounted for as a taxable supply (income) and 1/11th
remitted to the Australian Tax Office (ATO) on your next
ARTSACT FUNDING
Business Activity Statement (BAS) as GST payable. The PROGRAM NATIONAL LIBRARY
net funding that remains will cover the costs of your
project excluding GST. Any GST that you pay on goods
artsACT Funding Program offers artists and arts
organisations a range of forms of funding assistance to
COMMUNITY
and services acquired for your project will be claimable
by you as input tax credits.
help develop, promote and represent their work. HERITAGE GRANTS
Web: arts.act.gov.au/funding The Community Heritage Grants (CHG) program provides
Contact: (02) 6207 2384 grants of up to $15,000 to community organisations
IF YOU ARE NOT such as libraries, archives, museums, genealogical and
historical societies, multicultural and Indigenous groups.
GST REGISTERED EVENTS ACT The grants are provided to assist with the preservation
of locally owned, but nationally significant collections
Applicants must provide either an Australian Business
The ACT Event Fund has been established as a key of public accessible materials.
Number (ABN) or a ‘Statement by a Supplier’ form
mechanism for stimulating and fostering a range of positive
stating they are not operating/running a commercial Web: nla.gov.au/content/community-heritage-grants-4
economic, social and community outcomes for the
business. If you require advice in relation to this please Contact: (02) 6262 1147
Canberra region through the festival and events sector.
contact the Australian Taxation Office on 13 28 66 or ato.
gov.au. You can apply for your ABN and register for GST Web: events.act.gov.au/funding/act-event-fund
through the Business Entry Point’s website. Contact: (02) 6205 4324 DEPARTMENT OF THE
ENVIRONMENT AND ENERGY
Find out more about the range of funding and
investment programs aimed at protecting the
environment and heritage, promoting climate action,
and providing adequate, reliable and affordable energy.
Web: environment.gov.au/about-us/grants-funding
Contact: 1800 803 772 or 6274 1111
IMAGE: 1913 Canberra Fire Brigade uniforms
10 2020-2021 ACT HERITAGE GRANTS PROGRAM – GUIDELINES FOR APPLICATIONS ENVIRONMENT.ACT.GOV.AU/HERITAGE 11
ACT HERITAGE
GRANTS PROGRAM
Recommended rates for consultants — a guide to assist with the preparation
of your grant application budget
CONSULTANT HOURLY RATE SERVICE CONTACT COMMENTS
Archaeologist See Comments Assistants, Sub Australian Society of Visit website – “Policies” for
Consultants, Consulting Archaeologists Recommended Minimum
Consultants. aacai.com.au Fee Scale
Architect There is no Architect Royal Australian Institute of Fees can either be
Recommended Architects (ACT Chapter) - percentage based, a lump
Fee Schedule listed under Chapter Offices sum or time charged ie.
for architects architecture.com.au an hourly or daily rate.
Oral Historian See comments Interview only. Oral History Australia Costings depend on project
and website. Research, oralhistoryaustralia.org.au scope and provision of
interview and timed summaries or
timed summary/ transcriptions.
transcription for
first interview
hour.
Historian - $75-$205 Conservation Australian Council of Rate varies according
Levels 1-4 plans; heritage Professional Historians to project
studies/surveys; Association Inc.
historical historians.org.au
research and
writing; editing
and publishing.
Genealogist Varies on scope Reports after Australasian Association of Difficult research may
analysis, research Genealogists and Record attract higher rates.
assessment. Agents Inc.
aagra.asn.au/fees
Editor Varies on scope Professional Canberra Society of Editors Rate dependent on scope
editing of editorscanberra.org of project
publications,
reports etc.
IMAGE: Blundell’s Cottage
12 2020-2021 ACT HERITAGE GRANTS PROGRAM – GUIDELINES FOR APPLICATIONS
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