2021-2022 Student Policies and Procedures - Camarillo ...

2021-2022
         Student Policies and Procedures
General Information
CLASS PLACEMENT: All class placement decisions are made by CAPA’s Director based on
age, ability and previous classroom performance. Placements are reviewed for accuracy,
and adjustments will be made after classes begin if necessary.

MAKE-UP CLASSES: Missed classes may be made up within 30 days of the initial absence.
All make-up classes must be scheduled in advance through the front desk in advance in
order to avoid class over-crowding.

PERFECT ATTENDANCE: Perfect attendance awards will be given at the final class of the
year. If a student becomes ill and is unable to attend, they can still be eligible for perfect
attendance if a) a doctor’s note is presented and b) the class is made up within 30 days.
Students will not be eligible for perfect attendance if they have absences for any other
reason.

DANCE CLASS ATTENDANCE AND TARDINESS: Students are expected to arrive at least ten
minutes prior to class time in order to be dressed and prepared for class. Students
arriving five minutes or more after their class has begun may not be permitted to
participate in the class due to risk of injury, but they may observe. Students must
regularly attend class in order to progress. Any student who misses more than five classes
after January 1, 2022 will be unable to participate in the year-end recital.

CLASS OBSERVATION: CAPA encourages parents to observe their child's progress in their
dance class(es). Parents can view through the windows or via the television monitors in
the lobby.

CARE OF STUDENTS: The school is not responsible for providing before or after class care
for students. Please drop off and pick up children in a timely manner. If an emergency
arises and you are unable to do so, please inform the front desk.

UNEXPECTED INTERRUPTION OF CLASSES: If classes must be cancelled due to extreme
weather or events beyond our control, any missed classes can be made up. No refunds
will be given.

LOST AND FOUND: CAPA is not responsible for any items left behind, lost or stolen on
CAPA property. All dancers are encouraged to keep dance bags in view at all times, and to
refrain from bringing valuables to the school. Items found will be placed in the lost and
found. The lost and found will be emptied at the end of each month.

CLASSROOM AND FACILITY ETIQUETTE: CAPA expects students and parents to treat each
other, the teachers and staff with respect. This includes treating fellow students and
their belongings with courtesy and kindness, maintaining a polite, attentive and
hardworking attitude with teachers, and avoiding gossip and/or negativity.

EVALUATION: Students are evaluated three times throughout the year--in September, for
correct level placement, in January, for proper progress, and in late April, for placement
in the following school year. If at any time, you wish to check on your child's progress,
please schedule an appointment with the school's director through the reception desk or
via email to info@camarilloacademy.com.

ANNUAL RECITAL PERFORMANCES: CAPA holds its annual recital each June. This
season’s recital will be June 23-26, 2022 at the Agoura Performing Arts Education Center.
All students are strongly encouraged to participate in order to showcase the skills they
have learned throughout the year. Pre-paid costume orders will be placed in January
2022.

COMMUNICATION: CAPA is dedicated to open communication with parents and students
alike. Parents and students should feel free to talk to teachers and staff members about
any questions or concerns; however, please schedule an appointment to do so rather than
speaking before or after class in order to keep classes running on time.

RESPECT FOR FACILITY/SAFETY REMINDERS:            Respect must be shown to all CAPA
property. Food and drinks are allowed in the lobby and common areas; however, only
water is allowed in the dance rooms. Absolutely no gum chewing inside the classrooms.
Please be courteous and pick up trash after you have finished eating.

All hallways and doorways must remain unobstructed at all times in order to adhere to
the fire code. Students should store their belongings/ dance bags in lockers or bring with
them into the classroom. Absolutely no street shoes are allowed inside the dance studios
in order to protect our highly specialized dance floors.

Children who are visiting CAPA, both students and siblings or friends of students, must be
properly supervised while on CAPA property.

TUITION POLICIES:
Tuition must be paid by automatic bank account debit or automatic credit card payment.
Tuition will be debited from your bank account on the 1st day of each month from
September-July. The month of September is non-refundable. Credit card or bank debit
payments are not accepted for in-person payments on a monthly basis. Payment must be
made by preauthorized automatic monthly payment. An additional option is payment of
the year’s tuition in advance by cash, check or credit card. Invoices are sent ONLY to
delinquent accounts with a $15.00 fee already added.
Incidental fees such as costumes, merchandise, etc. can be paid by check, cash or credit
card payments.
Tuition will be charged monthly whether a student is present or not. Failure to pay
tuition within 30 days will result in classes being suspended. There will be no discounts or
refunds given for missed classes; however make-up classes are available.
All tuition payments, costume charges, registration and recital fees are non-refundable
and non-transferable.
There is a $25 fee for all returned checks and returned/declined debit and credit card
payments.

RELOCATION: Some recital fees may be refunded upon relocation of more than 50 miles
distance. Costumes and recital merchandise are non-refundable, but items will be
shipped to forwarding address. Appropriate paperwork must be submitted.

SEVERE INJURY OR ILLNESS: Tuition may be frozen temporarily according to doctor's
instructions. CAPA is unable to guarantee availability of the same class time upon return.
If illness or injury prevents participation in recital, the recital fee may be applied to the
following season's recital but not refunded. Costumes may be picked up at CAPA after
July 1st. Appropriate paperwork must be submitted in advance.

To drop a class, student must do the following:
     1. Obtain a drop form from the front desk.
     2. Return the drop form to the front desk in person or send written notification
          via email by the 15th day of the student’s final month of attendance. If a drop
          form is turned in on or after the 16th, the following month’s tuition will be due.
          Drop forms must be turned in to the front desk or sent via email-phone calls
          will not be accepted.
     3. Dropping a class will result in forfeiture of all tuition payments, make-up
          classes, registration and recital fees. Any previously ordered costumes can be
          picked up between July 1 and September 1 of the same calendar year. As of
          September 1, all unclaimed costumes will be donated.

Dress Code

OVERVIEW

One of the main goals at CAPA is to develop a sense of discipline and pride in our
students. For this reason, all students are expected to maintain a neat appearance and to
abide by the specified dress code for their level and/or class. Each dress code is designed
to suit the style of dance or discipline being learned. All Prep, Academy and Conservatory
ballet students must wear the appropriate color of leotard according to the CAPA dress
code for each of their ballet classes. This not only creates a disciplined learning
environment free from distractions but also provides students with a strong sense of
pride and accomplishment as they progress through each level of classical ballet.
Students have tangible evidence of their achievement.

PROPER CARE OF DANCE SHOES
Please note that all dance shoes, whether ballet slippers, jazz shoes or hip-hop sneakers,
should never be worn outside the building as dirt can become embedded in the soles and
damage the dance floors.

All ballet slippers should fit snugly with the drawstrings tied in a knot and the excess cut
off and tucked in. Elastics must be properly sewn in.

A ballet slipper that fits correctly is essential to the proper development of the foot.
Therefore, buying ballet slippers, or any dance shoes that are too big to allow for
growth, is not beneficial. If you are unsure about the fit, your child’s teacher will be glad
to guide you in the process.

HAIR
For all dance classes, hair must be pulled back off the face and securely fastened as
specified for each class. It is advisable to keep a supply of extra hair pins, bun
accessories and hair spray in student’s dance bag at all times.

ATTIRE
Preschool/ Primary Ballet, Tap and Tumbling Combo: Appropriate-color leotard (see
below), pink ballet tights and pink split-sole ballet slippers OR flesh-toned tights and
flesh-toned split-sole ballet slippers (tights and slippers must match), tan or flesh-toned
tap shoes, and hair secured off the face and neck in a ponytail, bun, or braids. Primary
students also need a black elastic-waist circle skirt.
Preschool 1: Pink Leotard
Preschool 2: Lavender Leotard
Primary: Light Blue Leotard and Black elastic waist circle skirt

Ballet/ Pointe: Appropriate-color leotard (see below), pink ballet tights and pink split-
sole ballet slippers OR flesh-toned tights and flesh-toned split-sole ballet slippers (tights
and slippers must match; leather ballet slippers preferred), pink or flesh-toned pointe
shoes if approved by teacher, and hair secured neatly off the face and neck in a ballet
bun.

Kids, Tween, and Teen: Any solid color (no patterns please)

Level 1: Red Leotard and Black elastic-waist circle skirt

Level 2: Purple Leotard and Black elastic-waist circle skirt

Level 3: Burgundy Leotard

Level 4: Navy Blue Leotard

Intensive 1 and 2: Black Leotard (short ballet skirts allowed)

Jazz/ Tap/ Acro/ Contemporary/ Musical Theater/ Lyrical: Leotard, unitard, or other
form-fitting dance wear such as leggings, boy shorts, crop top or fitted athletic tank and
appropriate shoes (see below). NO baggy t-shirts, sweatshirts, sweatpants, etc. Arms,
feet, knees, and torso must be clearly visible. Hair should be neatly secured off of face
and neck.

Appropriate shoes for each genre are:

Jazz/ Musical Theater: Tan or Flesh-Toned Slip-On Jazz Shoes, 1.5-1.75 inch Character
Heels (with teacher’s approval for intermediate/ advanced musical theater)

Acro/ Contemporary: Bare Feet (Long hair must be secured to head in bun, french braid,
etc. for safety)

Lyrical: Bare Feet, Jazz Shoes or Foot Undeez/ Half-Sole

Tap: Tan or Flesh-toned Lace-Up, Full-Soled Tap Shoes

Aerial: Form-Fitting dance wear that covers legs and torso (such as tights and leotard,
leggings and fitted tank, etc.) and bare feet. Hair secured off face and neck.

Hip Hop: Comfortable dance or active wear, sneakers (please make sure they are clean
and free from debris before entering studio), and hair secured off face and neck.

DRESS CODE: Required dancewear, hairstyle and footwear must be followed in all
classes. Failure to follow requirements outlined in dress code will result in student being
asked to observe class. Repeated failure to follow requirements could result in
suspension from class.

INJURY PREVENTION

There are several steps dancers can take to help prevent injuries:
    1. Arrive in time to warm up with light stretching exercises. If recovering from an
         injury, the injured area should be specifically warmed up.

2.   Pay attention to nutrition. Young dancers are especially in need of eating well
     and staying hydrated. It is important to keep muscles and bones strong in order
     to deal effectively with rigorous class and rehearsal schedules.
3.   See your doctor if you believe you may be injured. Don’t take chances. If you
     have a pain at one site which continues or increases as you are participating in
     classes, please see your doctor and inform your teacher. Early detection is the
     key to preventing serious injury.
4.   Ice and Massage. If you suspect an injury, the best home treatment is to
     massage the affected area with ice. Eight minutes of ice massage followed by a
     five minute break, then eight more minutes of ice massage, 3-4 times per day
     is usually adequate. Always use a thin cloth or towel between the ice and your
     skin, or be sure to keep the ice moving.
5.   Students unable to participate in class due to sickness or injury must provide
     their teacher with a written note from their parents and/or doctor in order to
     be given permission to sit out of class. Students should come prepared with a
     notebook to take proper notes. Use of cell phones is strictly prohibited during
     class observation.

           CAMARILLO ACADEMY OF PERFORMING ARTS
                          2460-B Las Posas Rd.
                           Camarillo, Ca 93010
                              805-383-6446
                        www.camarilloacademy.com