2019 Convocation Exhibitor Prospectus - American Academy of Osteopathy

Page created by Ernest Hamilton
 
CONTINUE READING
2019 Convocation Exhibitor Prospectus - American Academy of Osteopathy
Exhibitor Prospectus
 & Sponsor Opportunities

                   2019 Convocation
                     March 13-15 • Rosen Shingle Creek Resort
                                 Orlando, Florida

Leading, Expanding and Cutting:
                                                   Rebecca E. Giusti, DO,
The Edges of Osteopathic Medicine                     program chair
2019 Convocation Exhibitor Prospectus - American Academy of Osteopathy
AAO’s Annual Convocation
                                                About the American Academy of Osteopathy
                                                As the nation’s largest medical society devoted to fostering
                                                osteopathic manipulative medicine, the American Academy of
                                                Osteopathy focuses on teaching, promoting and researching the
                                                science, art and philosophy of osteopathic medicine, emphasizing the
                                                integration of osteopathic principles and osteopathic manipulative
                                                treatment in patient care.
The Academy’s almost 9,500 members consist of doctors of osteopathic medicine (DOs), osteopathic medical
students, international affiliates, associate members, honorary members and supporters.

About Convocation
In 2018, the AAO’s Convocation attracted more
than 1,200 registered attendees, mostly practicing
osteopathic physicians, residents and medical students.

Many attendees return to Convocation every year,
seeking to improve their hands-on diagnosis and
treatment skills and to reconnect with colleagues from
around the world. Repeat guests enjoy the feeling of a
reunion as they greet friends old and new.

The majority of physician attendees specialize in
family medicine and other primary care fields, and
many attendees are believers in complementary and
alternative medicine. Many make their major yearly
purchases at Convocation, and they rely on this event
to learn about new medical programs, equipment and
other innovations.

The AAO’s exhibit hall will be conveniently located
adjacent to the lecture area and breakout sessions.
While practicing osteopathic physicians will attend
lectures each morning and breakout sessions each
afternoon, osteopathic medical students will attend
breakout sessions each morning and lectures each
afternoon. So the exhibit hall is perfectly situated for
maximum exposure as physicians and students move
between lectures and breakout sessions.

Cover photo courtesy of Rosen Shingle Creek

Page 2 • AAO 2019 Convocation
2019 Convocation Exhibitor Prospectus - American Academy of Osteopathy
Photo courtesy of Rosen Shingle Creek

                                               Exhibit Information
       What should you exhibit?                                       What are the benefits?
       •     Computer equipment and programs, including electronic    •   Exclusive opening reception in the exhibit hall
             health record systems                                    •   Dedicated times for attendees to visit the exhibit hall
       •     Education materials                                      •   Lunch available for purchase in the exhibit hall on
       •     Exercise equipment                                           Thursday and Friday
       •     Internship and residency programs                        •   Listing on the event app
       •     Medical innovations                                      •   Listing on the AAO’s website
       •     Medical office equipment                                 •   Logo on the AAO’s home page for corner booth exhibitors
       •     Osteopathic manipulative treatment tables                •   Complimentary advertising in the Convocation digital
       •     Pharmaceutical products and information                      workbook
       •     Preventive, nutritional and similar products             •   Listing in the AAO Member News, the AAO’s member
       •     Other services that may benefit physicians or students       newsletter
                                                                      •   Listing of Convocation attendees
                                                                      •   Choice of booth space on a first-come, first-served basis
       What is included?                                              •   Security when exhibits are closed
       Each booth is 10 feet wide and 10 feet deep and is equipped
       with:                                                                    Exhibition services provided by
       •     a rear 8-foot drape                                           Shepard Exhibition Services. All additional
       •     3-foot-high side rail drapes                                    equipment and services, such as booth
       •     a booth identification sign showing booth number
                                                                            cleaning and electrical outlets, must be
             and the exhibitor name
       •     a 6-foot draped table                                          arranged by exhibitors at their expense.
       •     two side chairs                                               Vendor information will be provided after
       •     one wastebasket                                                      reservations are confirmed.
       •     security when the exhibit is closed

                                                                                                   AAO 2019 Convocation • Page 3
2019 Convocation Exhibitor Prospectus - American Academy of Osteopathy
Sponsorship Opportunities

 Title Sponsor
Annual business meeting luncheon                                  representative may address the attendees for five minutes.
AAO voting members attend this luncheon to choose new             This sponsorship includes a complimentary exhibit booth. The
leaders and to honor award recipients. The title sponsor          sponsor must be approved by the AAO Board of Trustees.
will be allowed to distribute literature to attendees, and a      Cost: $10,000

 Technology
Wireless access landing page                                      sponsorship opportunity will put your organization’s
Sponsor wireless internet access for the lecture hall, the        information in front of each user who opens the app. Cost:
exhibit hall or the breakout rooms, and every wireless user       $1,500.
will see your name before he or she connects to the internet.
For pricing, contact AAO Executive Director Sherri L. Quarles     Relax and Recharge Station
at SQuarles@academyofosteopathy.org or at (317) 879-1881,         Guests can take advantage of a comfortable seating area to
ext. 214.                                                         rest their feet and recharge devices. This exclusive sponsor
                                                                  will be recognized in print and by a sign at the seating area.
Mobile app sponsor                                                Cost: $2,000
In 2017, AAO launched its first mobile app for Convocation,
and more than 660 users logged into the app. This exclusive

 Food and Fun
Opening reception                                                 RAAO business luncheon
By sponsoring the food and beverage service for the               The interns, residents and postdoctoral fellows who belong
opening reception, which takes place in the exhibit hall,         to the Resident American Academy of Osteopathy (RAAO)
your organization will receive valuable exposure as               attend this luncheon to elect new leaders and to recognize
attendees network and kick start the Convocation weekend.         award winners. A sign posted at the entrance will recognize
Cost: $7,500.                                                     your sponsorship. Cost: $3,000
Morning beverage service in the exhibit hall                      RAAO mixer
The exhibit hall is the perfect place to grab a morning cup of    The RAAO mixer provides interns, residents and postdoctoral
coffee or tea. The company that sponsors morning beverage         fellows with a chance to network. A sign posted at the
service in the exhibit hall will be recognized by a sign at the   entrance will recognize your sponsorship. Cost: $3,000
beverage station. Cost: $3,000 per day
                                                                  SAAO mixer
Osteopathic Education Service                                     The Student American Academy of Osteopathy’s mixer is the
The Academy’s Osteopathic Education Service (OES) provides        biggest party of the week. Osteopathic medical students who
complimentary personalized demonstrations of osteopathic          work hard all year take this opportunity to relax and to get to
manipulative treatment to attendees, guests and exhibitors.       know each other. A sign posted at the entrance will recognize
Your sponsorship provides beverage service for those waiting      your sponsorship. Cost: $3,000
for the service. Cost: $2,000 per day

                    For more information about sponsorship opportunities, contact AAO Executive Director
                     Sherri L. Quarles at SQuarles@academyofosteopathy.org or at (317) 879-1881, ext. 214.

Page 4 • AAO 2019 Convocation
2019 Convocation Exhibitor Prospectus - American Academy of Osteopathy
Sponsorship Opportunities

 Registration
Convocation program book                                         Water bottles
The official Convocation program provides schedules, event       At registration, each attendee will receive a water bottle
information, speaker information and venue maps. If you          branded with your organization’s logo. Cost: $5,000
take advantage of this exclusive opportunity to provide
printed copies, your company’s logo will be prominently          Convocation USB drives
featured in the program book. In addition, your company may      Take advantage of this exclusive sponsorship opportunity to
provide a printed promotional item to insert in all attendees’   provide all Convocation attendees with USB drives branded
registration packets. Cost $3,500                                with your organization’s logo. The drives will be loaded with
                                                                 the Convocation digital workbook. Cost: $3,500
Neck wallet
At registration, each attendee will receive a neck wallet        Registration packet inserts
branded with your organization’s logo. Cost: $2,500 for          Include your organization’s flier or brochure in each
physician neck wallets; $2,500 for student neck wallets          attendee’s registration packet. Finished fliers or brochures
                                                                 must be no larger than 5.5 inches by 8.5 inches, and 1,500
Convocation tote bag
                                                                 copies must be delivered to the Academy before Feb. 1, 2019.
At registration, each attendee will receive a Convocation tote
                                                                 Cost: $400
bag branded with your organization’s logo. Cost: $4,500

 Breakout Sessions
Convocation breakout sessions                                    six breakout sessions each day, and the Academy requests
Manufacturers of treatment tables are invited to sponsor         approximately 40 tables per room. Sponsors will be
Convocation breakout sessions by providing treatment             recognized verbally, in print and by a sign outside the room.
tables for one or more rooms. Most rooms will be used for

Can’t make it to Convocation?
Even if you cannot exhibit at the AAO’s 2019
                                                                        Exhibit hours
Convocation, you can still gain valuable exposure                      Wednesday, March 13—5 to 7 p.m.
to AAO members by advertising your company                             Thursday, March 14—7:30 a.m. to 7 p.m.
or program in the Convocation’s digital program,                       Friday, March 15—7:30 a.m. to 5 p.m.
which is posted on the AAO’s website in                                No exhibitors will be permitted to exhibit
advance of Convocation. You can also reach AAO                         outside these hours.
members throughout the year by running ads in
the online publications AAO Member News and                            AAO Exhibit Contact
The AAO Journal. Contact AAO Communications
                                                                       Gennie Watts
Specialist Lauren Good at (317) 379-1881, ext.
                                                                       AAO event planner
211, or at LGood@academyofosteopathy.org                               3500 DePauw Blvd., Suite 1100
for more information about advertising before,                         Indianapolis, IN 46268-1136
during and after Convocation.                                          GWatts@academyofosteopathy.org
                                                                       (317) 879-1881, ext. 220
Learn more about the AAO and the AAO’s annual                           Fax: (317) 879-0563
Convocation at www.academyofosteopathy.org.

                                                                                               AAO 2019 Convocation • Page 5
2019 Convocation Exhibitor Prospectus - American Academy of Osteopathy
Exhibitor Information
 at a Glance
 •   Exhibition dates: March 13-15, 2019
 •   Convocation dates: March 13-17, 2019
 •   Location: Rosen Shingle Creek in Orlando, Florida
 •   Projected attendance: More than 1,300 osteopathic
     physicians, medical students and residents
 •   Cost: $1,150-$1,300
 •   Contact: AAO Event Planner Gennie Watts,
     GWatts@academyofosteopathy.org, (317) 879-1881,
     ext. 220

 Due dates
 ‰‰ Jan. 25. Return exhibitor agreement, including the
    following information:                                    Photo courtesy of Rosen Shingle Creek
    • complete contact information
    • 4 exhibit space selections                            Rosen Shingle Creek
    • $500 nonrefundable deposit                            9939 Universal Blvd.
    • company logo in 300ppi for promotional purposes
                                                            Orlando, FL 32819
      (jpg or tif)
 ‰‰ Feb. 6. Submit complimentary advertisement              www.rosenshinglecreek.com
    to LGood@academyofosteopathy.org. Only                  Make reservations online now or call 1-866-996-6338
    advertisements submitted by exhibitors will be          and use booking code 35809.
    included in the program.
 ‰‰ Feb. 11. Certificate of insurance due. See Page 10      About the Rosen Shingle Creek Resort
    under Liability and insurance.                          On 255 acres along Shingle Creek, the headwaters of the
 ‰‰ Feb. 22. Submit balance due.                            Everglades, rises Rosen Shingle Creek. The luxury hotel
                                                            breaks above the horizon and fills the sights of anyone
 Exhibitor complimentary advertisements                     traveling the southern end of Universal Boulevard, off which
 Your Convocation exhibit fee includes the cost
                                                            it is located. As you approach the property, you realize how
 of placing an advertisement in the Convocation
 digital program. Submit your advertisement to              close it is to the Orange County Convention Center North/
 AAO Communications Specialist Lauren Good at               South expansion and the Orlando International Airport. All
 LGood@academyofosteopathy.org no later than Feb.           of Orlando’s best attractions, restaurants, shopping, and
 6, 2019. All files must be 150-300ppi in JPG, TIF or PDF   entertainment venues are within a short distance of this ideal
 format. The AAO will not create advertisements for         location.
 exhibitors that do not submit their own. See dimensions
 on Page 8.                                                 The hotel’s 1,501 guestrooms offer luxurious first-class
                                                            settings wrapped in Spanish revival architecture. Capitalizing
                                                            on Rosen Shingle Creek’s elevation, every single room offers
                                                            a stunning view of the area’s incomparable setting. The
                                                            perfectly manicured fairways and greens of Shingle Creek
                                                            Golf Course, the picturesque creek lined by magnificent
                                                            cypress trees, and lush natural vegetation seem to enter the
                                                            room through oversized windows. This immersive experience
                                                            is what guests love the most about staying at Rosen Shingle
                                                            Creek.
                                                            Yet the beauty of it all is receiving the lavish experience
                                                            without paying resort prices, and you never pay a resort fee.
                                                            Rosen Shingle Creek’s profound dedication to outstanding
                                                            service is what makes us unique in the tourist capital of the
                                                            world. In addition, hotel guests receive complimentary self-
                                                            parking.

Page 6 • AAO 2019 Convocation
2019 Convocation Exhibitor Prospectus - American Academy of Osteopathy
2019 AAO Convocation • Exhibitor Agreement
Send the completed exhibitor agreement (Pages 7-8) to AAO Event Planner Gennie Watts at GWatts@academyofosteopathy.org or to the
American Academy of Osteopathy, 3500 DePauw Blvd., Suite 1100, Indianapolis, IN 46268‑1136.

Contact Information

Contact name                                                                Title

Email address                                                               Telephone number

Organization Information

Organization name

Street address

City                                                                        State                          ZIP code

Web address                                                                 Telephone number               Fax number

Representatives Attending (up to four)

Signature

As a duly authorized representative of the organization listed above,                                      Date
I agree to all rules and regulations outlined on Pages 9-10.

Payment Information
r A check or money order made payable to the American Academy of Osteopathy is enclosed.
r Please charge the $500 nonrefundable deposit to the credit card below.
r Please charge the total amount due to the credit card below. (See Page 8 for rates.)

r   Visa                                 r   MasterCard                     r   Discover

Card number                                                                 Cardholder name (as it appears on the card)

Expiration date                          3-digit CVV number                 Signature

Billing street address

City                                                                        State                          ZIP code

                                                                                                          AAO 2019 Convocation • Page 7
2019 Convocation Exhibitor Prospectus - American Academy of Osteopathy
FHC

                                                                                                                                       FEC
                                                                                                                                                      Exhibit Space Selection
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         FE

           Complete the section below, and return this page with the previous page of this agreement.
           Exhibit space is allocated on a first-come, first-served basis. Indicate four different location choices in order of preference:

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     LOADING
                                                                                                                                                                                                                                                                                                                                                                                                                                                                             12'Wx15'H
                                                                     I-1

                                                                                                                                                                          I-2

                                                                                                                                                                                                                                                                                                                               I-3

                                                                                                                                                                                                                                                                                                                                                                                                                                      I-4
           Provide a brief description of your organization’s products or services for the Convocation’s mobile app.

           Who or what would you like your exhibit booth next to,                                                                                                                                                                   Who or what would you NOT like your exhibit booth next to,
           if possible?                                                                                                                                                                                                             if possible?

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         FE

                                                                                                                                                                                                                                                                                                                                                                                                                                                               EXIT
           Rates                                                                                                                                                                                                                                                                                                                         Booths (See diagram below.)
           $1,300
              FEC
                  for a corner booth (20 available)                                                                                                                                                                                                                                                                                      102, 108, 112, 118, 201, 202, 207, 208, 211, 212, 217,
           Your corner booth entitles you to a full-page advertisement (7.5 inches                                                                                                                                                                                                                                                       218, 300, 301, 307, 308, 311, 312, 317, 322
           wide x 10 inches high) in the Convocation’s digital workbook.
           $1,150 for an aisle booth (23 available)                                                                                                                                                                                                SEBASTIAN                                                                             104, 106, 114, 116, 203, 204, 205, 206, 213, 214, 215,

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     LOADING
                                                                                                                                                                                                                                                                                                                                                                                                                                                                             12'Wx15'H
                                                                                                                                                                                                                                                                                                                                         216, 302, 303, 304, 305, 306, 313, 314, 315, 316,
                                                                                                                                                                                                                              J

           Your aisle booth entitles you to a half-page advertisement (7.5 inches wide
           x 5 inches high) in the Convocation’s digital workbook.                                                                                                                                                                                                                                                                       318, 320

           Multiple booth reservations earn a 10% discount on additional booths.
           Advertising artwork (tif, jpg or PDF) must be emailed to LGood@academyofosteopathy.org by Feb. 6, 2019.

           Exhibits at AAO’s 2019 Convocation

                                                                                                                                                                                                                                                                                                                                                                                                                                                               EXIT
                                                                                                                                                                                                                                                                                                                                                                                                                                            131
                                                                                                                                                                                                                                                                                                                                                              123

                                                                                                                                                                                                                                                                                                                                                                                                       125

                                                                                                                                                                                                                                                                                                                                                                                                                             127

                                                                                                                                                                                                                                                                                                                                                                                                                                    129
                                                     1'                                                 1'                                  1'
                            EXIT

                                      6ftx2ft             6ftx2ft        6ftx2ft         6ftx2ft             6ftx2ft         6ftx2ft             6ftx2ft        6ftx2ft        6ftx2ft             6ftx2ft               6ftx2ft         6ftx2ft               6ftx2ft                                      6ftx2ft

                                                                                                                                                                                                                                                                                                                                                                                                                                                               EXIT
                                                01

                                                                    02

                                                                                   03

                                                                                                   04

                                                                                                                       05

                                                                                                                                       06

                                                                                                                                                           07

                                                                                                                                                                          08

                                                                                                                                                                                             09

                                                                                                                                                                                                              10

                                                                                                                                                                                                                                   11

                                                                                                                                                                                                                                                     12

                                                                                                                                                                                                                                                                                         13

                                                                                                                                                                                                                                                                                                                                         14
                                                                                    10'

                                                                                                                                                                                                                                                                                                                                                                                                                                            132
                                                                                                                                                                                                                                                                                                                                                                                               OSTEOPATHIC
                                                 X X X X                                                                                                    X X X X
                                                 102

                                                                         104

                                                                                               106

                                                                                                                       108

                                                                                                                                                            112

                                                                                                                                                                               114

                                                                                                                                                                                                             116

                                                                                                                                                                                                                                   118

                                                                                                                                                                                                                                                                                                                                                                                                                                                               EXIT
                                                                                                                                                                                                                                                                                                                                                                                                EDUCATION
                                                                                                                                                                                                                                                                                                                                                                                                                                            3'
                                                                                                                                                                                                                                                                                                                                                                                                 SERVICE
                                                                                                                                                                                                                                                                                                                                                                                                                                            133
                                                                                                                                                                                                                                                                                                                               6ftx2ft

                                                 X X X X                                                                                                    X X X X                                                                                                                                                                                                                                                                                          10'
                                                 201

                                                                         203

                                                                                               205

                                                                                                                       207

                                                                                                                                                            211

                                                                                                                                                                               213

                                                                                                                                                                                                         215

                                                                                                                                                                                                                                   217

                                                                                                                                                                                                                                                                                                                               6ftx2ft

                                                                                                                                                                                                                                                                                                                                              8'

                                                                                                                                                                                                                                                                                                                                                              124

                                                                                                                                                                                                                                                                                                                                                                                                       126

                                                                                                                                                                                                                                                                                                                                                                                                                             128

                                                                                                                                                                                                                                                                                                                                                                                                                                    130

                                                                                                                                                                                                                                                                                                                                                                                                                                            134
ENTRANCE

                                10'

                                                                                                                                                                                                                                                                                                                               6ftx2ft

                                                                                                                                                                                            SILENT                                                                                                                                                                                                                                                                                       FE
                                                                                   20'

                                                                                                                                                                                         6ftx2ft    6ftx2ft        6ftx2ft
                                                                                                                                                                                                                                                                                                                                                                                                                        7'

                                                                                                                                                                                         6ftx2ft    6ftx2ft        6ftx2ft
           ENTRANCE

                                                                                                                                                                                         AUCTION
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     LOADING
                                                                                                                                                                                                                                                                                                                                                                                                                                                                             12'Wx15'H
                            EXITS

                                                 X X X X                                                                                                    X X X X
                                                 202

                                                                         204

                                                                                               206

                                                                                                                       208

                                                                                                                                                            212

                                                                                                                                                                               214

                                                                                                                                                                                                             216

                                                                                                                                                                                                                                   218

                                                                                                                                                                                                                                                                                                    20x22
                                                                                                                                                                                                                                                                                                                                              COFFEE & TEA

                                                                                                                                                                                                                                                                                            20x22

                                                                                                                                                                                                                                                                                                                                                                                               20x22
                                                                                                                                                                                                                                                                                                                                                                                       20x22
                                                                                                                                                                                                                                                                                                              20x
                                                                                                                                                                                                                                                                                    22
                                                                                                                                                                                                                                                                                 20x

                                                                                                                                                                                                                                                                                                                 22

                                                                                                                                                                                                                                                                                                                                                                                                       20x
                                                                                                                                                                                                                                                                                                                                                                               22
                                                                                                                                                                                                                                                                                                                                                                            20x

                                                                                                                                                                                                                                                                                                                                                                                                          22
                                                                                                                                                                                                                                                                                          72in

                                                                                                                                                                                                                                                                                                                       20x22
                                                                                                                                                                                                                                                                         20x22

                                                                                                                                                                                                                                                                                                                                                SERVICE

                                                                                                                                                                                                                                                                                                                                                                                     72in

                                                                                                                                                                                                                                                                                                                                                                                                                20x22
                                                                                                                                                                                                                                                                                                                                                                    20x22

                                                                                                                                                                                                                                                                                                                                                                                                                                                 EXHIBITOR
                                                                                                                                                                                                                                                                                                               20x
                                                                                                                                                                                                                                                                                     22
                                                                                                                                                                                                                                                                                  20x

                                                                                                                                                                                                                                                                                                                  22

                                                                                                                                                                                                                                                                                                                                                                                                        20x
                                                                                                                                                                                                                                                                                                                                                                                22
                                                                                                                                                                                                                                                                                                                                                                             20x

                                                                                                                                                                                                                                                                                                                                                                                                           22

                                                                                                                                                                                                                                                                                                    20x22
                                                                                                                                                                                                                                                                                            20x22
                                                                                                                                                                                                                                                                                                                                                                                                                        7'

                                                                                                                                                                                                                                                                                                                                                                                               20x22
                                                                                                                                                                                                                                                                                                                                                                                                                                                   SVCS.

                                                                                                                                                                                                                                                                                                                                                                                       20x22
                                                                                                                                        8'

                                                 X X X X                                                                                                    X X X X
                                                 301

                                                                         303

                                                                                               305

                                                                                                                       307

                                                                                                                                                            311

                                                                                                                                                                               313

                                                                                                                                                                                                         315

                                                                                                                                                                                                                                   317

                                                                                                                                                                                                                                                                                                    20x22
                                                                                                                                                                                                                                                                                                                                                                                                                                                                   6ftx2ft

                                                                                                                                                                                                                                                                                            20x22

                                                                                                                                                                                                                                                                                                                                                                                               20x22
                                                                                                                                                                                                                                                                                                                                                                                       20x22
                                                                                                                                                                                                                                                                                                              20x
                                                                                                                                                                                                                                                                                    22
                                                                                                                                                                                                                                                                                 20x

                                                                                                                                                                                                                                                                                                                 22

                                                                                                                                                                                                                                                                                                                                                                                                       20x
                                                                                                                                                                                                                                                                                                                                                                               22
                                                                                                                                                                                                                                                                                                                                                                            20x

                                                                                                                                                                                                                                                                                                                                                                                                          22
                                                                                                                                                                                                                                                                                          72in

                                                                                                                                                                                                                                                                                                                       20x22
                                                                                                                                                                                                                                                                         20x22

                                                                                                                                                                                                                                                                                                                                                                                     72in

                                                                                                                                                                                                                                                                                                                                                                                                                20x22
                                                                                                                                                                                                                                                                                                                                                                    20x22

                      FEC
                                                                                                                                                                                                                                                                                                               20x
                                                                                                                                                                                                                                                                                     22
                                                                                                                                                                                                                                                                                  20x

                                                                                                                                                                                                                                                                                                                  22

                                                                                                                                                                                                                                                                                                                                                                                                        20x
                                                                                                                                                                                                                                                                                                                                                                                22
                                                                                                                                                                                                                                                                                                                                                                             20x

                                                                                                                                                                                                                                                                                                                                                                                                           22

                                                                                                                                                                                                                                                                                                    20x22
                                                                                                                                                                                                                                                                                            20x22

                                                                                                                                                                                                                                                                                                                                                                                               20x22
                                                                                                                                                                                                                                                                                                                                                                                       20x22
                                                                                   9'

                                                                                                                                                                                                                                                                                                                                                                                                                        7'

                                X X X                                                                                  X                                    X X X X X X
                                                                                                                                                                                                                                                                                                                                                                                                                                                               EXIT
                                300

                                                 302

                                                                         304

                                                                                               306

                                                                                                                       308

                                                                                                                                                            312

                                                                                                                                                                               314

                                                                                                                                                                                                         316

                                                                                                                                                                                                                                   318

                                                                                                                                                                                                                                                        320

                                                                                                                                                                                                                                                                                                        322
                                                                                                                                        EXIT

                                                                                                                                                                                                                                                                                                                                                             EXIT

                                                                                                                                                                                                                                                                                                                                                                                                                        7'
                            EXIT

                                                                                                                                                                                                                                                                                                                                                                                                                                                               EXIT

                                                                                                                                                                                                                                                                                                                                                                                                                              Exhibit hall layout subject to change.
                                                                                                                                                                                                                                                                                                                                                                                                                                                               EXIT

      Page 8 • AAO 2019 Convocation
                      FHC
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               SE
                                                                    L

                                                                                                                                                                          L

                                                                                                                                                                                                                                                                                                               L

                                                                                                                                                                                                                                                                                                                                                                                                                                     L
2019 Convocation Exhibitor Prospectus - American Academy of Osteopathy
Exhibit Rules and Regulations
        AAO’s Convocation • March 13-15, 2019

                    All exhibitors should read the following information carefully.

1.   Exposition sponsorship: The American Academy of Oste-        7. No assignment: The exhibitor agrees not to assign or
     opathy’s Convocation is produced by and is the property         sublet the whole or any portion of the rented space
     of the American Academy of Osteopathy (AAO). The AAO            covered by this agreement. No two companies of dif-
     will arrange for show management, and the AAO will              ferent ownership can share a single booth without prior
     promote attendance at Convocation.                              approval by the AAO.

2.   Contract for exhibit space: The application for booths,      8. Solicitation in the exhibit hall: The aisles and other
     assignment of space and payment of the rental deposit           common space in the exhibit hall are not leased to the
     constitute a contract to rent the assigned space. Exhibi-       exhibitors and shall be under the control of the AAO.
     tors failing to occupy space are not relieved of the obli-      The exhibitor shall keep displays, discussions, interviews,
     gation to pay the full rental fee. Available space will be      distribution of literature, lectures or any other type of
     allocated on a first-come, first-served basis based on the      activity inside the contracted booth space. Exhibitor
     size of the space requested. The AAO reserves the right         representatives are strictly prohibited from standing in
     to make final space assignments or change the space             aisles or in front of exhibit booths of other exhibitors for
     assignments after the application is accepted should it         advertising purposes. In addition, exhibitor representa-
     be in the best interest of Convocation.                         tives are prohibited from passing out materials from
                                                                     anywhere except within their booth space. Nothing shall
3. Cancellation or withdrawal: Upon giving written notice,           be posted, tacked, nailed, screwed or otherwise attached
   an exhibitor may withdraw from the AAO Convocation                to columns, walls, floors, or other parts of the building
   until Feb. 3, 2019. No refund will be given unless the            or furniture. Signs, rails, etc. will not be permitted to
   AAO is able to sell the forfeited booth space to another          intrude into or over aisles. Individuals connected with
   exhib­itor. In the event that the space is sold, 50% of the       nonexhibiting concerns are prohibited from any dealings,
   deposit shall be returned approximately 30 days after the         exhibiting, or soliciting within the exhibit hall or other
   close of Convocation. No refund will be made for exhibit          Convocation facilities.
   space canceled after Feb. 3, 2019. The date on which the
   AAO receives the notice of cancellation shall serve as the     9. Exhibit standards: All exhibitors and exhibits shall pre­
   official date of cancellation. As noted above, the AAO has        sent materials in a manner appropriate for an audience
   the right to resell the space vacated upon notification of        of physicians and other medical professionals. The AAO
   cancellation.                                                     shall be the sole judge and shall have discretionary auth­
                                                                     ority to determine whether exhibits or exhibitors are not
4. Occupancy of space: See the exhibit diagram on Page 8.            appropriate. The AAO shall have the right to prohibit any
                                                                     exhibit or part of an exhibit that in the AAO’s opinion
5. Cancellation of Convocation: Should any situation be-             is not suitable to or in keeping with the character or
   yond the control of the AAO arise to prevent the 2019             purpose of Convocation. Questionable exhibits shall be
   Convocation from occurring, the AAO will not be held              modified at the request of the AAO, and if modifications
   liable for any expenses incurred by the exhibitor except          are not sufficient to correct deficiencies, the AAO shall
   the rental cost of the booth space.                               have the authority to remove the exhibit or exhibitor’s
                                                                     representatives from the Convocation’s facility without
6. Exhibitor’s representative: Each exhibitor must name at           being obligated to reimburse or otherwise indemnify the
   least one person to be its official representative, with au-      exhibitor for fees and other expenses. The AAO reserves
   thority to enter into such contracts necessary for install-       the right to interpret and refuse to include in the Con-
   ing and removing the exhibit and arranging for services           vocation’s program book and other program materials
   for which the exhibitor is responsible. At least one person       advertising, literature and other materials that it believes
   from the exhibitor must be in the exhibit booth during all        are inappropriate or would otherwise be in bad taste if
   hours the Convocation’s exhibit hall is open.                     such materials were displayed or distributed.

                                                                                                AAO 2019 Convocation • Page 9
2019 Convocation Exhibitor Prospectus - American Academy of Osteopathy
10. Liability and insurance: The exhibitor is responsible                  by copyright will be staged, produced or otherwise per-
    for maintaining general liability insurance throughout                 formed via either “live” or “mechanical” means by or
    Convocation, with limits of liability of at least $1 million           on behalf of the exhibiting firm at the AAO Convocation
    combined single limits, including coverage for bodily                  unless the exhibitor has previously obtained written
    injury and property damage. The exhibitor must provide                 permission for such use from the copyright owner or the
    a certificate of liability insurance to the AAO no fewer               copyright owner’s designee (e.g., ASCAP, BMI or SESAC).
    than 30 days prior to Convocation. This certificate must               The exhibitor further represents and warrants that it
    confirm that the exhibitor has general liability and work-             shall be fully responsible for performing all obligations
    ers’ compensation for both paid and unpaid exhibitor                   under any agreement permitting the use of such music,
    personnel at Convocation. Failure to provide such a cer-               including but not limited to all obligations to report data
    tificate will result in forfeiting any claims to exhibit, and no       and to pay royalty fees.
    funds will be returned. The exhibitor agrees to indemnify,
    defend and hold forever harmless the American Academy              13. Photograph release: Photographs taken by AAO-desig-
    of Osteopathy from any damages or charges imposed                      nated photographers in the exhibit hall and other ven-
    for negligence, willful misconduct, or breach of this con-             ues at Convocation may be used in future AAO publica-
    tract by the exhibitor. In addition, the exhibitor agrees              tions, on the AAO website, and in other AAO materials.
    to strictly comply with the applicable terms and condi-                The exhibitor agrees to allow the AAO to use photo­
    tions contained in the agreement between the Rosen                     graphs of the exhibit and exhibitor personnel in any
    Shingle Creek and the American Academy of Osteopathy                   AAO-related publications, website and other materials.
    regarding the exhibit premises. Furthermore, the exhibi-
    tor shall at all times protect, indemnify, defend and hold         14. Miscellaneous regulations: The exhibitor shall not foster
    harmless the Board of Trustees of the American Academy                 or conduct outside activities that would take qualified
    of Osteopathy, show management and subcontractors                      attendees from Convocation functions or exhibits dur-
    against and from any and all loss, cost, damage, liability             ing the scheduled hours of 5 to 7 p.m. on March 13, 7:30
    and expense arising from or otherwise related to said                  a.m. to 7 p.m. on March 14, and 7:30 a.m. to 5 p.m. on
    exhibitor’s occupancy and use of the exhibit premises or a             March 15. Manufacturers and suppliers must be exhibi-
    part thereof. Security guards shall be furnished when the              tors to use hospitality suites. The term hospitality suite
    exhibit hall is closed. Furnishing guards shall not increase           shall include any open room with readily available food,
    the liability of show management or the AAO.                           drink, or entertainment that may have been publicly an-
                                                                           nounced or advertised.
11. Safety: Fire regulations require all display material used
    for decoration to be flame-proofed. All electrical equip-          15. Rules and regulations: Rules and regulations relevant to
    ment, including signs and lights, shall be in good condi-              the Rosen Shingle Creek will be provided to the exhibitor
    tion and able to pass inspection of the fire marshal. Each             by the AAO upon receipt of the signed exhibitor agree-
    exhibitor agrees to be knowledgeable and responsible re-               ment on Pages 7-8.
    garding ordinances and regulations pertaining to health,
    fire prevention and public safety while participating in the       16. Amendments to regulations: Any and all matters and
    AAO Convocation. The use of flammable materials neces-                 questions not specifically covered by the articles in this
    sary to the exhibit for which no alternative can be used               agreement shall be subject to the decision of the AAO.
    must be brought to the attention of show management                    The aforementioned items covered by this agreement
    and the AAO in writing by Feb. 1, 2019, for approval. In               may be amended at any time by the AAO in the inter-
    addition, no one may operate equipment to move exhibit                 est of Convocation, and notice thereof shall be binding
    materials other than show management.                                  on the exhibitor equally with the rules set forth in this
                                                                           agreement.
12. Copyright permission and indemnification: The exhibitor
    represents and warrants that no musical work protected

Page 10 • AAO 2019 Convocation
2018 Exhibitors

The AAO’s 2018 Convocation attracted 30 exhibitors representing a variety of fields from residency programs and board prep
to footwear and sleep systems. Special thanks goes out to the Northwest Osteopathic Medical Foundation for sponsoring the
SAAO’s Fun Run.

AI CARE LLC                                                    Handspring Publishing
Alabama College of Osteopathic Medicine                        LECOM Health
American Academy of Pediatric Osteopathy                       Maine Dartmouth Family Medicine Residency
American Osteopathic Association                               Midwestern University
Assist Tables                                                  Museum of Osteopathic Medicine
Central Maine Medical Center Family Medicine Residency         Northwest Osteopathic Medical Foundation
COMBANK powered by TrueLearn                                   Novel Inc.
DIERS Medical Systems                                          The Osteopathic Cranial Academy
DO-Touch.NET                                                   Patient First
Eastern Connecticut Health Network                             Picture POM LLC
Eastern Maine Medical Center                                   Relax FIR Master Inc.
  Family Medicine Residency Program                            Serola Biomechanics
Flexible Footwear Company                                      Sutherland Cranial Teaching Foundation
FORCE: Foundation for Osteopathic Research                     UC Davis Health
  and Continuous Education                                     University of North Texas Health Science Center
Gideons International                                          Wolters Kluwer

                                                                                            AAO 2019 Convocation • Page 11
Mark your calendars now
 for the American Academy of
Osteopathy’s 2019 Convocation
    at Rosen Shingle Creek
       in Orlando, Florida.
   Exhibits run March 13-15.
                                Photo courtesy of Rosen Shingle Creek
                                                                    Address service requested
                                                                www.academyofosteopathy.org
                                                                      Fax: (317) 879-0563
                                                                        (317) 879-1881
                                                                  Indianapolis, IN 46268-1136
                                                                 3500 DePauw Blvd., Suite 1100
You can also read