2015 CORPORATE BUSINESS PLAN
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2015 CORPORATE BUSINESS PLAN An overview of the City of Vancouver’s citizen and customer service priorities and delivery strategies
From the City Manager The City of Vancouver is committed to providing high-quality programs City employees across the organization deliver the services that help and services at the best possible value for all those who live, work and make Vancouver one of the most livable cities in the world. Some play in Vancouver. The Corporate Business Plan reflects this ongoing are directly involved in this plan’s short-term initiatives, while others commitment. It is designed to focus and align our work to achieve contribute to one or more of the long-term strategic goals through Council priorities, improve service delivery and ensure our regulatory specific projects or their daily work. Everyone plays a role in its success. obligations are met. Developed by the City’s Corporate Management I encourage all employees to review the 2015 Corporate Business Plan to Team, the plan encompasses all departments and includes the understand how each of us contributes to making Vancouver a great city Vancouver Board of Parks and Recreation, Vancouver Public Library of communities that cares about our people, our environment, and our and Vancouver Police Department. opportunities to live, work, and prosper. The 2015 Corporate Business Plan maps the progress and Penny Ballem implementation of the City’s priority initiatives, including the Healthy City Manager City Strategy, the Economic Action Plan, the Housing and Homelessness Strategy, the Greenest City Action Plan, Transportation 2040 and the Digital Strategy.
CONTENTS Purpose of the Corporate Plan 1 Progress on Previous Plan 2 Corporate Plan Foundation 4 Overview of the Plan’s Long-Term Strategic Goals 6 Goal No. 1: The City Provides Excellent Service 8 Goal No. 2: The City is Financially Healthy and Administratively Effective 10 Goal No. 3: The City Leads the Way on Green Issues 12 Goal No. 4: The City Inspires Excellence in the Workplace and in its Employees 14 Goal No. 5: The City Optimizes Strategic Partnerships and Collaborations 16 Goal No. 6: Vancouver is a Sustainable, Affordable, Livable and Inclusive City 18 Goal No. 7: Vancouver’s Business Climate is Dynamic and Robust 20 Goal No. 8: Vancouver is a Safe City in Which People Feel Secure 22 Goal No. 9: Vancouver Offers Extraordinary Civic Amenities 24 Goal No. 10: Vancouver’s Assets and Infrastructure Are Well-Managed and Resilient 26 APPENDICES 1: City of Vancouver Value-For-Money Planning Process 28 2: City of Vancouver Organization Structure 29 3: 2014 Corporate Business Plan Key Achievements 30 4: Vancouver Services Review Initiatives Underway 42 5: City of Vancouver Long-Term Plans 46 6: City of Vancouver 2015 Corporate Business Plan Overview 52
Purpose of the Corporate Plan The City of Vancouver’s Corporate Business Plan sets out the • be high-risk, associated either with undertaking or with not organization’s highest priorities for 2015. The plan is used by undertaking the initiative, and/or the City’s senior executive (the Corporate Management Team, • benefit from regular Corporate Management Team focus. or CMT) to ensure Council priorities and regulatory obligations This Corporate Plan is one component of the City’s value-for-money are delivered, the City’s core service responsibilities are met, and approach to planning, a cycle that starts with public priorities and service delivery is continually improved upon. The Corporate the City’s legal requirements driving resource allocation decisions, Business Plan also serves the important function of helping City and includes ongoing financial and service delivery performance staff focus on key priorities, and understand how their work fits tracking and modification as appropriate (Appendix 1). The into the larger picture of the City’s overall goals. Corporate Plan is an important part of this holistic approach to The plan’s ten long-term goals provide a strategic framework that resource allocation, designed to ensure that over time, the public is used to align all of the City’s programs and projects. In order funds in the trust of Vancouver City Council are allocated to top to keep the plan flexible and relevant, the initiatives associated public priorities, invested effectively and spent efficiently. with each long-term goal are refreshed annually. Those initiatives selected for inclusion in the Corporate Plan are seen by the Corporate Management Team as being critical to moving forward toward one or more of the plan’s long-term strategic goals. All initiatives included in this plan must be started, but not necessarily completed in 2015, and as well must: • be a significant enabler of one or more Council priorities, • be a discrete deliverable, e.g., a strategy or plan, or a new, amended or expanded service, • be a complex and/or large initiative, with significant cross- departmental responsibilities and/or impact, 1
GOVERNANCE GOALS PROGRESS ON PREVIOUS PLAN Significant progress has been made on the 2014 Corporate Plan, with some key highlights shown here (see Appendix 3 for more details). Delivered 13 of 16 Engaged City Task Force quick starts 3% 10% 3,200 INCREASE IN OPENED NEW CUSTOMER-FOCUSED DECREASE IN ANNUAL TALK FLEET VANCOUVER DEVELOPMENT AND BUILDING EMISSIONS CITIZEN ADVISORY REDUCTION OF PANEL MEMBERSHIP SERVICES CENTRE GHG EMISSIONS CITY FOR CITY-OWNED OPEN DATA COUNCIL BUILDINGS CATALOGUE +1,000 FORMALLY ACKNOWLEDGED COMPARED TO 2007 TO DATE LEADERSHIP TRAINING THAT 52 Pop-Up 145 SESSIONS DELIVERED VANCOUVER IS ON THE UNCEDED Created the TRADITIONAL City Hall events TERRITORY OF THE Grandview-Woodlands bringing a range of municipal CITY services to the streets Citizens' Assembly DATASETS group of residents that will help shape the Grandview-Woodland Community Plan MUSQUEAM, SQUAMISH AND FIRST-EVER NEW FLOOD TSLEIL- HEALTHY CONSTRUCTION WAUTUTH CITY LEVELS INCORPORATED FIRST COMPLETED CONDITION STRATEGY INTO BUILDING AND ZONING NATIONS APPROVED BY REGULATIONS ASSESSMENTS OF COUNCIL 500 CITY-OWNED Completed development of BUILDINGS REDUCED CITY’S enterprise risk management 8 MILLION WAREHOUSED INVENTORY strategy and toolset SQUARE FEET BY APPROXIMATELY 25% 2
CITY BUILDING GOALS Secured 189% of 2014 market rental 2,100 TREES SAVED WITH PROTECTION OF housing goal TREES BYLAW AMENDMENT – ESTABLISHED THE – OVER 60 GRADUATES VANCOUVER COUNCIL APPROVED THE OF THE INAUGURAL MOBILE INSPECTIONS AFFORDABLE CLASS OF NEW IMPLEMENTED OVER HOUSING AGENCY URBAN FOREST VPD CADET 10,000 STRATEGY PROGRAM INSPECTIONS FOR YOUTH COMPLETED TO DATE 19% LAUNCHED THE GREEN AND DIGITAL TRAFFIC FATALITIES COLLABORATIVE DEMONSTRATION PROGRAM REDUCED DEVELOPMENT OF THE REGIONAL TRANSPORTATION 11 INVESTMENTS VIOLENT VISION BY THE MAYORS’ COUNCIL ON CRIME REGIONAL TRANSPORTATION DECREASED BY OVER 11% AND GREEN JOBS NEW $1 MILLION 156,000 -IN- MATCHING FUND FOR ONECARDS PUBLIC ART 20,000 VANCOUVER ISSUED UP 19% SINCE 2010 COMMISSIONS A UNIVERSAL ACCESS TOTAL CRIME Vancouver Building Bylaw amended to include higher energy DECREASED BY performance requirements for residential and commercial buildings 1.5% 3
Corporate Plan Foundation I. City of Vancouver’s Mission The City’s mission is to create a great city of communities that cares about our people, our environment and our opportunities to live, work and prosper. II. Corporate Values The City’s corporate values describe the way staff collectively conduct themselves in the workplace. Responsiveness We are responsive to the needs of our citizens and our colleagues. Excellence We strive for the best results. Fairness We approach our work with unbiased judgement and sensitivity. Integrity We are open and honest, and honour our commitments. Leadership We aspire to set examples that others will choose to follow. Tourism Vancouver/Clayton Perry Learning We are a learning workplace that grows through our experiences. 4
III. Business Planning Principles IV. Culture Goals The City’s business planning principles describe how staff translate the organization’s corporate values into behaviours; they are the The City’s culture goals direct how staff work together to achieve lens through which staff plan, make decisions and take action. our goals and get our work done. Accountability We are committed to transparent decision- Think strategically We align our decision-making and making, engaging our stakeholders, and behaviours with our long-term goals, measuring and reporting our performance to encourage more innovative thinking and the public. enable measured risks. Fiscal Be accountable We know how our individual role We serve as responsible stewards of the responsibility influences the City’s long-term goals, public’s money, ensuring the best value-for- are outcome-focused, exercise ethical money for the City’s taxpayers and ratepayers. behaviour and good judgment, and take Long-term We integrate financial, social, environmental ownership for our work. perspective and cultural sustainability considerations into Act as a team We embrace a one-team mindset, build our decisions and actions. relationships and access talent across the Economic We take into account the impacts on organization and celebrate together. perspective Vancouver’s businesses and economy when making decisions and taking actions. Corporate We consider the impacts on and implications perspective for the organization as a whole when we make decisions and take actions as individual departments and agencies. Innovation and We cultivate a progressive and creative improvement approach to our work, incorporating continuous improvements into what we do and how we do it. 5
Overview of the plan’s long term PEOPLE strategic goals Cultivate and sustain vibrant, creative, safe and caring communities for the wide diversity of individuals and families who live in, work in and visit Vancouver. + Overview of the Plan's Long-Term Strategic Goals PROSPERITY Provide and enhance the services, infrastructure and conditions that sustain a healthy, diverse and resilient local economy. + ENVIRONMENT Protect and enhance Vancouver’s climate, ecology, natural resources and connections to the city’s remarkable natural setting for future generations. 6
1. THE CITY PROVIDES EXCELLENT SERVICE: 6. VANCOUVER IS A SUSTAINABLE, AFFORDABLE, The City integrates a service focus into all dealings with LIVABLE AND INCLUSIVE CITY: The City strives to make citizens and customers, ensures they are appropriately Vancouver a sustainable, affordable, inclusive and livable informed and included in municipal decision-making, city with a strong sense of place, through planning that and maintains the corporate knowledge, data and ensures land use, transportation, energy, public realm, information in a robust and accessible network of community amenities, social services, and food delivery systems, to ensure the right information gets to the right systems are well integrated into our diverse communities people to inform decision-making. and across the city. 2. THE CITY IS FINANCIALLY HEALTHY AND 7. VANCOUVER’S BUSINESS CLIMATE IS DYNAMIC AND ADMINISTRATIVELY EFFECTIVE: The City sustains long- ROBUST: The City fosters the relationships and provides term fiscal health and administrative effectiveness through the services and regulatory environment that support a responsible financial stewardship and robust internal flourishing local economy, and ensures that the City’s land CITY-BUILDING GOALS administrative structures and processes. use planning reflects the diverse needs of industry and GOVERNANCE GOALS businesses of all sizes over the long-term. 3. THE CITY LEADS THE WAY ON GREEN ISSUES: The City develops and maintains the internal corporate systems, 8. VANCOUVER IS A SAFE CITY IN WHICH PEOPLE FEEL policies, practices and asset-management plans that SECURE: The City provides the high-quality and effective emphasize reducing carbon dependency, enhancing police, fire, emergency preparedness and regulatory energy resilience, conserving energy and resources, services that make Vancouver safe and enjoyable for reducing waste, creating a green corporate culture and residents, businesses and visitors. protecting and enhancing the health of the ecosystem. 9. VANCOUVER OFFERS EXTRAORDINARY CIVIC 4. THE CITY INSPIRES EXCELLENCE IN THE WORKPLACE AMENITIES: The City provides high-quality recreational, AND IN ITS EMPLOYEES: The City develops and sustains social, cultural and lifelong learning amenities that provide a dynamic, healthy and safe workplace environment that everyone in the city the opportunity to develop and enjoy consistently attracts and retains top-quality people and themselves, and help attract the talent needed in our city to enables them to perform at their best. maintain a strong economy. 5. THE CITY OPTIMIZES STRATEGIC PARTNERSHIPS 10. VANCOUVER’S ASSETS AND INFRASTRUCTURE ARE AND COLLABORATIONS: The City cultivates WELL-MANAGED AND RESILIENT: The City plans strong intergovernmental relationships and seeks for, develops and sustains the low carbon, energy opportunities to leverage benefits from strategic resilient, environmentally sound, cost-effective, reliable partnerships and collaborations. and safe public works and infrastructure that play an essential role in making Vancouver a healthy, safe and prosperous city. 7
1 THE CITY PROVIDES EXCELLENT SERVICE The City integrates a service focus into all dealings with MEASURED BY citizens and customers, ensures they are appropriately • Percentage of 3-1-1 calls answered in 60 seconds or less informed and included in municipal decision-making, and • Percentage of residents very/somewhat satisfied with City maintains the corporate knowledge, data and information of Vancouver services in a robust and accessible network of systems, to ensure • Percentage of businesses very/somewhat satisfied with the right information gets to the right people to inform City of Vancouver services decision-making. • Percentage of permits applied for online by customers • Number of vancouver.ca website visits • Number of vancouver.ca website page views • Number of people engaged through outreach, online surveys and consultation programs 8
2015 SHORT-TERM PRIORITIES 1A. Digital 1B. Permits and Licences 1C. Public Engagement 1D. Recreation Customer Service Delivery Transformation Project and Outreach Service and Business Processes Implement the City of Vancouver Substantially improve the Implement the Vancouver Enhance the City’s recreation Digital Strategy priority systems, processes and Mayor’s Engaged City Task service delivery, with a current- initiatives, with the current- customer service associated Force priorities, with a current- year focus on (a) implementing year focus on (a) launching the with the issue and enforcement year focus on enhancing online ActiveNet, the Park Board’s mobile 3-1-1 application, of municipal permits and consultation, and building new information and recreation (b) integrating and aligning licences, bringing the business stronger relationships through reservation system, and the business processes of and processes in line with best the Pop-Up City Hall and Doors (b) undertaking a business services delivered via the City’s practices, with the current- Open Vancouver programs. process review with the objective digital and 3-1-1 contact centre year focus on building and of improving Park Board channels, and (c) expanding development permit and related Executive Sponsor operational efficiencies and public wifi access. engineering processes. Director, Corporate customer service. Communications Executive Sponsor Executive Sponsor Chief Digital Officer Executive Sponsor GM, Human Resource Services GM, Planning and GM, Board of Parks Development Services and Recreation Chief Digital Officer 9
THE CITY IS FINANCIALLY HEALTHY 2 AND ADMINISTRATIVELY EFFECTIVE The City sustains long-term fiscal health and administrative MEASURED BY effectiveness through responsible financial stewardship and • City of Vancouver credit rating robust internal administrative structures and processes. • Quarterly projection of annual net operating surplus/ deficit, $ • Total outstanding debt owed by the City of Vancouver 10
2015 SHORT-TERM PRIORITIES 2A. Enterprise Risk 2B. Legal Services Business and 2C. Corporate Fee Review Management and Business Technology Improvements Optimize the City’s strategic Continuity Planning Complete implementation of approach to revenue- Continue to embed a culture new legal enterprise records generation, with a current-year of strategic risk management management system and focus on undertaking the first among management and staff, associated business process phase of a comprehensive with a current-year focus on transformations, with the review of the City’s major (a) enhancing the City’s objective of improving efficiency fees and charges, focusing on capacity for risk identification, and effectiveness of the City’s planning and development fees. analysis and mitigation, Legal Services department. (b) designing and implementing Executive Sponsor issue escalation processes for Executive Sponsor GM, Financial Services Group priority business units, and Director, Legal Services GM, Planning and Development (c) business continuity planning Services for priority critical business services and infrastructure. Executive Sponsor GM, Financial Services Group 11
3A. City Fleet and Trip Optimization Redesign business processes and optimize the use of available modes of transportation used for City operations, with the objective of improving productivity and service, reducing travel needs, reducing 3 THE CITY LEADS THE WAY ON GREEN ISSUES fleet costs and supporting corporate environmental goals, with a target of a 20% reduction in fleet size by 2020. Executive Sponsor The City develops and maintains the internal corporate systems, policies, practices and GM, Engineering Services asset-management plans that emphasize reducing carbon dependency, enhancing energy resilience, conserving energy and resources, reducing waste, creating a green corporate culture and protecting and enhancing the health of the ecosystem. MEASURED BY • Greenhouse gas emissions from City facilities and operations, tonnes CO2e • Tonnes of garbage collected from City facilities and operations • Percentage of Vancouver Landfill gas collected • Reduction in greenhouse gas emissions associated with the City-owned neighbourhood energy utility, tonnes CO2e • Pages of paper used by City of Vancouver operations • City facility greenhouse gas emissions per square foot, tonnes CO2e • Number of units in the City of Vancouver fleet 12
2015 SHORT-TERM PRIORITIES 3B. Climate Change Adaptation 3C. Solid Waste Strategies 3D. Urban Forest Strategy 3E. Greenest City 2020 and Services Action Plan Refresh Implement top-priority Develop and implement initiatives articulated in Update the City’s solid waste Phase 2 of the City’s Building on the current Greenest the City’s Climate Change strategies and operations, with a Urban Forest Strategy. City 2020 Action Plan (GCAP), Adaptation Strategy, with focus on (a) developing a long- (a) refresh the GCAP to identify a current-year focus on term waste management strategy Executive Sponsor next set of priority actions completing a coastal flood risk that includes consideration of the required to advance toward GM, Board of Parks assessment and identifying role of the Vancouver Landfill, and Recreation the plan’s goals, including highest priority flood-proofing (b) in consultation with Metro the development of a new actions. Vancouver, updating the biodiversity target, and Vancouver Landfill tipping (b) develop a plan for reducing Executive Sponsor fee strategy, (c) updating carbon emissions city-wide by the Vancouver Landfill legal 80% by the year 2050. Deputy City Manager agreements among the City of Vancouver, Metro Vancouver Executive Sponsor and the Corporation of Delta, Deputy City Manager and (d) continuing to adjust the City’s recycling operations to accommodate changes arising from new extended producer responsibility legislation and contractual relationships with Multi-Material British Columbia. Executive Sponsor GM, Engineering Services 13
THE CITY INSPIRES EXCELLENCE IN THE 4 WORKPLACE AND IN ITS EMPLOYEES The City develops and sustains a dynamic, healthy and MEASURED BY safe workplace environment that consistently attracts and • Average number of workdays lost to absenteeism retains top-quality people and enables them to perform at • Employee workplace injury rate their best. • Percent turnover in first year of employment, excluding VPD and VPL 14
2015 SHORT-TERM PRIORITIES 4A. Employee Engagement and 4B. Talent Attraction 4C. Corporate Health and Internal Communications and Retention Safety Initiatives Implement top-priority initiatives Enhance the City’s current Enhance the City’s health, arising out of the most recent talent attraction and retention wellness and safety strategies, employee engagement survey, strategy, with a current-year with a current-year focus on with a current-year focus on focus on (a) replacing the City’s improving safety management (a) continuing to enhance the current online recruitment practices, reducing workplace skills and capacity of leaders system, and (b) continuing injuries and associated lost time. across the organization, to improve the efficiency and (b) implementing strategies to effectiveness of the City’s Executive Sponsor improve the effectiveness of hiring processes, building on GM, Human Resource Services internal communications, and the success of the Park Board (c) preparing for a constructive recruitment pilot project. process to renew the City’s collective agreements that are Executive Sponsor due to expire in December 2015. GM, Human Resource Services Executive Sponsor GM, Human Resource Services 15
THE CITY OPTIMIZES STRATEGIC 5 PARTNERSHIPS AND COLLABORATIONS The City cultivates strong intergovernmental relationships MEASURED BY and seeks opportunities to leverage benefits from strategic • Percentage of total capital funding provided by partnerships and collaborations. external partners • Percentage of total operating funding provided by external partners 16
2015 SHORT-TERM PRIORITIES 5A. First Nations 5B. Healthy City Collaboration Initiative Strategy Partnerships Continue to engage inter- In collaboration with Vancouver departmental staff and expertise Coastal Health and a number to strengthen our partnerships of other strategic partners, with local First Nations and develop an implementation urban Aboriginal citizens on plan for the highest-priority projects that contribute to initiatives recommended in the reconciliation and betterment 2014 Healthy City Strategy, of the city. with a current-year focus on (a) developing a set of Healthy Executive Sponsor City metrics and an associated City Clerk dashboard to track progress, (b) collaborating with other public sector agencies to leverage under-used space for childcare and other purposes beneficial to the community at large, and (c) increase public participation in lifelong learning through the Learning Tourism Vancouver/Al Harvey City’s Summer of Learning pilot initiative. Executive Sponsor GM, Community Services Chief Librarian 17
6A. Local Housing Availability and Affordability Advance toward the housing goals articulated in the City’s Housing and Homelessness Tourism Vancouver/Cycle City Tours Strategy, with a current- year focus on (a) bringing the City’s new Vancouver Affordable Housing Agency to VANCOUVER IS A SUSTAINABLE, 6 steady-state operations and AFFORDABLE, LIVABLE AND developing five hundred new affordable homes over the INCLUSIVE CITY next three years through this agency, (b) updating the City’s policy on how to address the loss of rental housing units The City strives to make Vancouver a sustainable, affordable, inclusive and livable city with (“rate of change” policy), and a strong sense of place, through planning that ensures land use, transportation, energy, (c) updating the City’s policy on three-bedroom residential units. public realm, community amenities, social services, and food delivery systems are well integrated into our diverse communities and across the city. Executive Sponsor Chief Housing Officer MEASURED BY • Tonnes of Vancouver residential garbage collected • Number of City of Vancouver housing units committed and opened • Number of childcare spaces enabled by the City of Vancouver • Percentage of trips made using sustainable modes – walking, biking, transit • Litres of water consumed per capita 18
2015 SHORT-TERM PRIORITIES 6B. Broadway Corridor 6C. GHG Reduction Plan for 6D. Downtown and Cambie 6E. Community Planning Rapid Transit New and Existing Buildings Corridor District Energy and Heritage Action Plan Coordinate strategy and efforts Advance toward the Greenest Working with the appropriate Ensure future growth meets with key partners to educate City 2020 Action Plan GHG private industry and public the needs of Vancouver the public on the benefits of reduction targets by sector partners, enable communities and contributes to the Mayors’ Transportation (a) implementing the Energy the delivery of the Cambie sustainable, affordable, livable and Transit Plan in anticipation Retrofit Strategy for Existing Corridor and downtown and inclusive neighbourhoods, of the associated 2015 public Buildings that was approved district energy systems. with a current-year focus on referendum, to advance by City Council in 2014, and (a) community planning that progress on the proposed (b) developing a strategy for Executive Sponsor includes Phase 3 of the Cambie Broadway SkyTrain Extension requiring all new buildings GM, Engineering Services Corridor Planning Program, project planning, and to secure constructed from 2020 the False Creek Flats Plan, the senior government funding for onward to be carbon-neutral Downtown Places and Spaces this project. in operations, that includes Plan, and planning related to the proposed tactics and associated Georgia and Dunsmuir viaducts, Executive Sponsor costs implications for the City and (b) implementing the top- GM, Engineering Services and for building developers, priority recommendations in owners and/or occupiers. the City of Vancouver Heritage Action Plan. Executive Sponsor Deputy City Manager Executive Sponsor GM, Planning and Development Services 19
7A. Vancouver Innovation Hub Work with third-party partner to establish an early- stage technology and social enterprise incubator/accelerator in downtown Vancouver that is inclusive and collaborative, and that complements the existing local array of business incubators and accelerators. Tourism Vancouver/Al Harvey Executive Sponsor VANCOUVER’S BUSINESS 7 GM, Real Estate and Facilities CLIMATE IS DYNAMIC Management CEO, Vancouver Economic AND ROBUST Commission The City fosters the relationships and provides the services and regulatory environment that support a flourishing local economy, and ensures that the City’s land use planning reflects the diverse needs of industry and businesses of all sizes over the long-term. MEASURED BY • Square feet of floor area from approved building permits • Number of business licences issued, excluding vehicles for hire • Number of green jobs 20
2015 SHORT-TERM PRIORITIES 7B. Support to Entrepreneurs 7C. Updated Sign Bylaw 7D. Targeted Property 7E. Sport Hosting and Innovators Tax Land Averaging Complete a review of the City’s Working with a range of Undertake a set of initiatives current Sign Bylaw and update For the 2015 tax year, external strategic partners, to support Vancouver’s legislation and associated implement the 2014 develop and implement the entrepreneurs and innovators, processes to reflect best Property Tax Policy Review City’s sport hosting strategic with a current-year focus on practices and stakeholder input. Commission’s recommendation plan, intended to promote (a) establishing a green to transition from using three- Vancouver as a premier sport enterprise zone in the False Executive Sponsor year land value averages for hosting destination, and Creek Flats industrial area, calculating property taxes aligned with other key City GM, Planning and designed to bring together Development Services for all properties, to applying objectives including active various stakeholders to enable three-year land averaging only living, community development green business and attract to a select set of properties and economic development, investment, (b) implementing that experience an increase to include enhancements to a green/digital demonstration in property value above a sports field infrastructure. program designed to assist local specified threshold. entrepreneurs in accelerating Executive Sponsor commercialization of their Executive Sponsor GM, Board of Parks innovations and attracting GM, Financial Services Group and Recreation investment capital, and (c) developing and implementing the Vancouver Capital Attraction Initiative, with the objective of promoting Vancouver as a destination for investment capital. Executive Sponsor CEO, Vancouver Economic Commission 21
8A. Emergency Preparedness Systems and Infrastructure Enhance City support for public emergency preparedness, with a current-year focus on (a) conducting a functional emergency exercise, (b) replacing the City’s emergency management VANCOUVER IS A information system, 8 (c) fully implementing the SAFE CITY IN WHICH new Vancouver Volunteer PEOPLE FEEL SECURE Corps management and operational structure, and (d) in collaboration with the private sector, developing a building The City provides the high-quality and effective police, fire, emergency damage assessment program. preparedness and regulatory services that make Vancouver safe and enjoyable for residents, businesses and visitors. Executive Sponsor Deputy City Manager MEASURED BY • Response time to fire emergency (priority 1) calls • Average dollar loss per fire • Number of medical incidents, including motor vehicle incidents • Response time of Vancouver Police Department to emergency (priority 1) calls • Number of property crimes reported per 1,000 population • Number of violent crimes reported per 1,000 population • Number of traffic collisions per capita • Number of Emergency Operations Centre staff trained 22
2015 SHORT-TERM PRIORITIES 8B. Marine and Shoreline Safety 8C. Policing and Mayor’s 8D. Vehicle, Cyclist and 8E. Medical and Environmental Protection Task Force Implementation Pedestrian Safety Response Optimization Advance marine and shoreline Building on the work Meet the VPD 2.5% annual Through collaboration and safety and environmental undertaken in a series of reduction target for vehicle coordination with E-Comm, protection, with a current- recent VPD reports as well collisions that result in injury British Columbia Emergency year focus on (a) monitoring, as the 2014 report of the and/or death through the Health Services, Provincial Health evaluating and responding to Mayor’s Task Force on Mental initiatives identified in the VPD Services Authority and BC the proposed Kinder Morgan Health and Addictions, 2012-2016 Strategic Plan that Ambulance Services, enhance oil pipeline expansion, in order continue the VPD’s include the implementation the efficiency of Vancouver Fire to ensure that the appropriate multidisciplinary approach of a new pedestrian and and Rescue Services’ role in risk mitigation and emergency to interactions with mentally cycling police unit, increased response measures are in place ill individuals, including enforcement and education emergency medical response. if/when the project advances, tracking and reporting VPD for drivers, cyclists and Executive Sponsor and (b) in collaboration with calls for service that involve pedestrians, and collaboration Fire Chief Port Metro Vancouver and mentally ill individuals. among the VPD, the City of inner harbour municipalities, Vancouver Engineering Services implementing the renewed Executive Sponsor department and the Insurance marine fire response program. Chief Constable Corporation of BC, with a focus on improving the safety of Executive Sponsor roadways. Deputy City Manager Executive Sponsor Fire Chief Chief Constable 23
VANCOUVER OFFERS 9 EXTRAORDINARY CIVIC AMENITIES The City provides high-quality recreational, social, cultural and MEASURED BY lifelong learning amenities that provide everyone in the city the • Number of Vancouver Public Library in person and opportunity to develop and enjoy themselves, and help attract website visits the talent needed in our city to maintain a strong economy. • Number of trees planted • Attendance at Vancouver civic theatres and museums • Number of registrants in community centre programs operated by the Park Board 24
2015 SHORT-TERM PRIORITIES 9A. Arts and 9B. Vancouver Civic Theatres 9C. Vancouver Public Library Culture Support Customer Service and Digital Inspiration Lab Efficiency Improvements Continue to focus support to Support the City’s digital Vancouver’s arts and culture Continue with implementation literacy programs through sectors, by (a) providing City of recommendations from launch of the Digital Inspiration support for proactive financial the recent Vancouver Civic Lab at the Vancouver Public sustainability planning for Theatres (VCT) business Library Central Library, and in cultural organizations, review, with the objective collaboration with the digital (b) establishing a new approach of enhancing alignment of entertainment sector, provide to developing and securing theatre operations with the the public a gateway to creative arts and cultural spaces such as City’s Culture Goals, and digital expression and related artist production spaces, and improving customer service, skills-building opportunities. (c) streamlining the City’s revenue-generation and efficiencies for the Queen Executive Sponsor cultural grant process, including a pilot online application Elizabeth Theatre, the Chief Librarian processing project. Vancouver Playhouse, the Orpheum Theatre, and all Executive Sponsor other VCT facilities. GM, Community Services Executive Sponsor GM, Community Services 25
VANCOUVER’S ASSETS AND 10 INFRASTRUCTURE ARE WELL-MANAGED AND RESILIENT The City plans for, develops and sustains the low carbon, MEASURED BY energy resilient, environmentally sound, cost-effective, • Percentage of major public works assets in poor condition reliable and safe public works and infrastructure that play • Number of 3-1-1 engineering asset service requests an essential role in making Vancouver a healthy, safe and • Percentage of demand maintenance orders completed prosperous city. 26
2015 SHORT-TERM PRIORITIES FOR LEASE 10A. City-Owned Property 10B. Capital Projects 10C. Safety and Energy 10D. End-of-Lease Leased to Non-Profit Agencies Operational Efficiency Performance of Valuation Methodology City-Owned Buildings Implement an effective Enhance management and Request that the provincial business strategy that coordination of capital projects Optimize the management of government enact regulations establishes a centralized undertaken by the City, City-owned buildings, with a under the Strata Property structure and process for with the primary objectives current-year focus on Act that establish a valuation managing and overseeing the of maximizing efficiencies (a) developing and methodology for determining a City-owned property leased to and value-for-money, and implementing a seismic strategy, lessee’s end-of-lease interest in a non-profit agencies. minimizing disruptive impacts and (b) implementing the City’s leasehold strata lot, that reflects on the public and other facility energy plan with the aim a balance between the interests Executive Sponsor stakeholders, with current-year of reducing greenhouse gas of the lessees and those of the focus on the establishment of emissions associated with City- broader stakeholders, including GM, Real Estate and Facilities Management a new project management owned buildings. all taxpayers. centre of excellence within the City’s Engineering Services Executive Sponsor Executive Sponsor department, with a mandate GM, Real Estate and GM, Real Estate and to develop, implement, and Facilities Management Facilities Management oversee leading-practice project management frameworks and processes. Executive Sponsor GM, Engineering Services GM, Financial Services Group 27
APPENDIX 1 CITY OF VANCOUVER VALUE-FOR-MONEY PLANNING PROCESS Shown here is the City’s value-for-money planning cycle, that starts with the various drivers that inform City services and service levels, leading to standardized evaluation of new initiatives, through to annual service planning, financial allocations, and regular performance reviews. PUBLIC PRIORITIES REGULATORY REQUIREMENTS COUNCIL/BOARD PRIORITIES INPUTS CMT PRIORITIES DIRECTIONAL PLANNING CORPORATE BUSINESS PLAN POLICY DIRECTIONS EMERGING PRIORITY/ISSUES STRATEGIC ANALYSIS AND VALUE PROPOSITION SERVICE AND FINANCIAL PLANNING ANALYSIS LONG-TERM FINANCIAL PLAN SERVICE PLANNING BUDGET SERVICE AND PERFORMANCE REVIEWS 28
APPENDIX 2 CITY OF VANCOUVER ORGANIZATION STRUCTURE THE COMMUNITY VANCOUVER MAYOR AND CITY COUNCIL LIBRARY BOARD OFFICE OF THE CITY MANAGER VANCOUVER POLICE BOARD CITY CLERK'S DEPARTMENT COMMUNITY SERVICES BOARD OF PARKS AND RECREATION CORPORATE COMMUNICATIONS ENGINEERING SERVICES FINANCIAL SERVICES GROUP FIRE AND RESCUE SERVICES HUMAN RESOURCE SERVICES LEGAL SERVICES PLANNING AND REAL ESTATE AND DEVELOPMENT SERVICES FACILITIES MANAGEMENT 29
APPENDIX 3 2014 CORPORATE BUSINESS PLAN KEY ACHIEVEMENTS Shown here is a summary of the key progress and achievement highlights for the previous-year Corporate Plan’s short-term priorities. 2014 CORPORATE PLAN SHORT-TERM PRIORITY ACHIEVEMENTS SINCE JANUARY 2014 1A. Advance City’s Digital Citizen and Customer Services • Chief Digital Officer on-boarding complete and team formation optimized to support execution of the Digital Strategy and establish Digital Services Implement the City of Vancouver Digital Strategy top organization and governance. priorities, with a focus on (a) developing a standard and user-friendly customer-facing interface that integrates • Consolidated highly-used services available on the City website in an the City’s suite of digital services and online transaction easy-to-use, highly visible Online Services launch page. processing, (b) enhancing mobile accessibility to City • Developed corporate standards for digital services and applications, and digital services, (c) advancing availability of the City’s consolidated access point for City of Vancouver digital services. open data, and (d) optimizing digital governance. • Delivered a fully responsive website, designed to optimize viewing on mobile devices, and City’s open data catalogue expanded to over 145 City datasets. 1B. Permits and Licences Transformation Project • Opened a consolidated, customer-focused Development and Building Services Centre for in-person permits and licences enquiries and transactions. Substantially improve the systems, processes and customer service associated with the issue and • New enterprise system (POSSE) to manage permit applications launched, over enforcement of municipal permits and licences, 7,500 trade permits processed to date. bringing the business processes in line with best • Mobile inspections implemented, with over 10,000 inspections completed to practices, including the replacement of up to forty date. existing systems with a single, state-of-the-art integrated system. 1C. Improve Public Engagement and Outreach • Delivered 13 of the 16 Engaged City Task Force quick start actions, including: Implement the Vancouver Mayor’s Engaged City Task -- Pop-Up City Hall, a mobile City Hall providing easy access to key municipal Force priorities, with a focus on (a) operationalizing services in various neighbourhoods, the City’s social media strategy, (b) refreshing the -- Doors Open Vancouver, a one-day event that invites the public to explore City’s Development Services’ consultation and popular Vancouver buildings and learn about civic services, communications approach, including new notification design, new webpages, new methods of gathering input -- block party promotions, and online, standardized reporting tools for consultation results, and guidelines for developers, (c) building -- redesigned development notification signs. membership and the overall effectiveness of Talk • Implemented a corporate social media policy, accompanied by a handbook Vancouver, the City’s online consultation platform, and staff training. and (d) establishing and operationalizing standards for internal and public reporting/information-sharing • Talk Vancouver citizen advisory panel increased to 3,200 members, reflecting concerning public consultation findings. the diversity of Vancouver’s population. 30
APPENDIX 3 2014 CORPORATE PLAN SHORT-TERM PRIORITY ACHIEVEMENTS SINCE JANUARY 2014 2A. Development-Related Benefits Plan • Implemented new tools to achieve public benefits without requiring individual site-specific rezonings, resulting in reduced time and cost of development Improve the alignment of development-related benefits approvals, and increased certainty and predictability for developers and with corporate priorities and processes by (a) using the community. relevant metrics to optimize allocation of development- related benefits, (b) evaluating and planning for the -- Approval of new inclusionary density bonus zones included in the West End long-term financial implications of new development- Community Plan and Downtown Eastside Area Plan, allowing additional related benefits, (c) updating and rationalizing existing density in exchange for social and/or rental housing. development cost levy bylaws, and (d) exploring new -- New density bonus zones included in the Marpole Community Plan allow tools/approaches to achieve and manage development- additional density in exchange for “amenity share” contributions, to be related benefits. applied toward affordable housing and other public benefits identified in the plan’s public benefit strategy. -- City policies and procedures amended to accommodate new extended Development Cost Levy (DCL) rate protection legislation approved by the Province, intended to provide more certainty regarding DCL rates over development process. -- Expanded use of flat rate target community amenity contributions (CACs) to include Cambie Corridor, Norquay Village, Little Mountain Adjacent Area and Marpole neighbourhoods. 2B. Enterprise Risk Management and • Completed development of the enterprise risk management strategy and Business Continuity Planning supporting tools, and restructured the City’s Risk Management Committee. Develop and implement an enterprise risk management • Multi-year implementation of enterprise risk management function designed framework, organizational structure that assists Council and underway, for five programs: compliance, risk registers, business and staff in strategically assessing and addressing continuity, issues management, and project management. the various risks facing the City over time, including a business continuity planning function. 2C. Business Intelligence Program • Business Intelligence Strategy Phase 1 completed. Develop and implement a coordinated strategy for • Corporate Driver Services dashboard designed and implemented. enhancing internal decision support and analytic capabilities, that considers metric development, business intelligence tools, internal skills/capacities, and existing software system capabilities; deliverables to focus on public works planning, land development planning, human resources and financial information/data. 31
APPENDIX 3 2014 CORPORATE PLAN SHORT-TERM PRIORITY ACHIEVEMENTS SINCE JANUARY 2014 2D. Warehousing and Inventory Optimization • Designed and implemented a consolidated organizational structure for Phase 1 warehouses under the Director, Supply Chain Management, based Enhance warehouse and inventory management, upon leading practice, standardized warehouse and inventory processes and streamlining and standardizing operations across procedures. the City’s warehouses, and optimizing site layouts and equipment to provide a single view of the • Reduced inventory value for Phase 1 warehouses by approximately 25% over City’s inventory operations and ensure the right the twelve months ending December 2014. supplies are available and delivered as needed in • Consolidated a number of standalone inventory tracking systems to the the most sustainable and cost-efficient way. City’s enterprise SAP system, including Heavy Urban Search and Rescue and National Works Yard’s non-stock inventory. 3A. City Fleet Optimization • Completed GPS Initialization Phase, background work required for the incorporation of vehicle telematics into all City-managed fleet units, targeted Implement the City’s Green Fleet Plan, with a for 2016. focus on developing and initiating implementation of a plan to leverage technology such as GPS • Lowered annual City fleet emissions by 3% by the end of Q3/2014 over the to optimize City vehicle fleet in terms of cost, same period last year, attributed to idle reduction programs, enhanced route customer service and GHG efficiencies, with a planning, and replacement of end-of-life fleet units with newer, more fuel target of reducing size of overall vehicle fleet by efficient technologies. 20%. • Notable fleet additions include two hybrid electric garbage collection vehicles, eight electric vehicles and sixty-one VPD patrol vehicles with reduced engine size and idle reduction technology. 3B. Climate Change Adaptation • Phase 1 of the Coastal Flood Risk Assessment completed, with recommended new flood construction levels, associated building and zoning bylaw Implement the top priorities of the City’s Climate amendments have been enacted. Change Adaptation Strategy, including (a) completing a coastal flood risk assessment, (b) • Completed Phase 1 of the backup power inventory, and generated VanMap link updating regulated flood construction levels, to map backup power with seismic, soil condition and flood map layers. (c) developing a back-up power strategy, (d) • Completed the Extreme Heat Initial Response Guideline in conjunction with the developing an extreme heat response plan, and (e) Medical Health Officer, Vancouver Coastal Health and Environment Canada, developing an integrated storm water management Cool Building pilot project, using heat island and vulnerability mapping, plan. underway at Simon Fraser University. • City-Wide Integrated Stormwater Management Plan (ISMP) completed, including a partnership with Musqueam First Nation for the Musqueam Creek ISMP. 32
APPENDIX 3 2014 CORPORATE PLAN SHORT-TERM PRIORITY ACHIEVEMENTS SINCE JANUARY 2014 3C. Update Solid Waste Strategies and Services • Multi-material British Columbia (MMBC) agreement has been executed, to Adapt to Changing Landscape resulting in increased financial support for City’s recycling programs. Update the City’s solid waste strategies and operations • Green bin service collecting food scraps and organic waste expanded to to respond to the changing regulatory landscape and to include approximately 1,800 multi-family buildings. operational requirements, with a focus on -- Garbage tonnage decreased by 40% (a) developing a long-term strategy for the Vancouver Landfill that includes the City’s landfill gas collection -- Compost recovery increased by 60% targets, (b) developing a strategy to respond to -- Overall diversion from landfill of residential solid waste is 60%, up from 55% Metro Vancouver’s waste-to-energy plans, (c) aligning in 2013. the City’s recycling collection/disposal operations with changes arising from new “extended producer • In 2014, Council approved the Construction and Demolition Waste Diversion responsibility” legislation, (d) developing an action plan Strategy, the Building Materials Reuse and Recycling Bylaw and an organics to respond to imminent/potential legislative changes waste ban. such as the construction demolition ban, organics waste ban, and zero waste legislation, and (e) expand the City’s compostables collection and disposal program to include multi-unit residential buildings. 3D. Urban Forest Strategy • Council approved the Urban Forest Strategy, informing the protection, planting and management of the city’s urban forest. Develop and implement an urban forest strategy and management plan. • Approximately 2,100 trees saved annually via amendment to the Protection of Trees Bylaw. 4A. Employee Engagement Action Plan and • Enhanced the City's leadership development programs, with focus on Internal Communications front-line managers and supervisors, including a new CityLearn leadership framework, delivered almost 1,000 leadership training sessions in 2014. Implement the top priority actions arising out of the 2013 employee engagement survey aimed at improving • Business unit leaders have developed and implemented action plans to employee engagement, including development and address priorities identified in the most recent employee engagement survey. implementation of an internal communications strategy. 4B. Recruitment Strategy • Implemented centralized recruiting function for Vancouver Board of Parks and Recreation, with substantial improvements in hiring process efficiency and Develop and implement an updated recruitment quality of hiring outcome. strategy to support City management in attracting the best talent to work at the City, including specific • Increased in-house capacity to support senior-level recruitment and to reduce strategies around how to best leverage technology and reliance on contracted search firms. social media for these purposes. 33
APPENDIX 3 2014 CORPORATE PLAN SHORT-TERM PRIORITY ACHIEVEMENTS SINCE JANUARY 2014 5A. First Nations Collaboration Initiative • Vancouver City Council formally acknowledged that Vancouver is on the unceded traditional territory of the Musqueam, Squamish and Tsleil-Waututh Create an internal organizational structure for First Nations. enhancing collaboration among the City and local First Nations leadership both within the local bands and • City of Vancouver and the Musqueam entered into a comprehensive services within the urban Aboriginal communities, by tracking agreement. and ensuring alignment among relevant initiatives • City Council and senior staff were welcomed at a dinner hosted by the being led by disparate City departments that include Tsleil-Waututh Nation. External Relations and Protocol Office, City Clerk’s, Office, Engineering Services, Community Services, • Elected officials and staff involved in a wide range of Year of Reconciliation Vancouver Police Department, and Park Board. activities. 5B. Regional Funding Allocation Decisions • City involved in collaborative development of the Mayors’ Transportation and Transit Plan for Metro Vancouver, a document that identifies a plan for regional Improve the City’s ability to influence key regional transit expansion and associated funding, to be put to a public referendum in funding allocations in order to ensure fair and 2015. equitable outcomes, including the Broadway rapid transit project and upcoming Metro Vancouver liquid • City staff and elected officials working with Metro Vancouver to ensure fair waste and solid waste capital investments. and equitable allocations for other major capital works. 5C. Healthy City Strategy Partnership with • Council approved the City’s first-ever Healthy City Strategy: A Healthy City for Vancouver Coastal Health All, supported by a public engagement process that included over 10,000 people. In collaboration with Vancouver Coastal Health, the Vancouver Police Department, and a number of other • Established the Healthy City for All Leadership Table, comprised of the City key stakeholders, develop an long-term integrated and various partner agencies, with the mandate of advancing the highest- strategy that focuses on advancing the overall priority recommendations in the Healthy City Strategy. health of Vancouver’s citizens, communities and • Partnered with Vancouver Coastal Health on the Healthy People, local environment, focusing on mental health issues Healthy Places Summit. and sex trade workers, and aligned to key strategies such as the Vancouver Police Department 2012-2016 Strategic Plan, the City’s Greenest City Action Plan, the Vancouver Economic Action Strategy, the Housing and Homelessness Strategy, and Transportation 2040. 5D. Municipal Access to Fraser River Shoreline and • Negotiations underway with the Province of BC to renew approximately thirty Other Provincial Land leases and sewer outfalls along the north shore of the Fraser River. Engage the BC provincial government to secure long- term recreational and other municipal-purpose access to the north shore of the Fraser River as well as other key locations. 34
APPENDIX 3 2014 CORPORATE PLAN SHORT-TERM PRIORITY ACHIEVEMENTS SINCE JANUARY 2014 6A. Refine Policies and Structures to • Significant progress toward meeting City of Vancouver’s housing targets, have Advance Housing Availability and Affordability achieved: Using the City’s Housing and Homelessness Strategy -- 65% of the City’s 2014 non-market housing target, as a guiding framework, develop a set of clearly -- 86% of the City’s 2014 supportive housing target, articulated deliverables associated with meeting the City’s housing, affordability and homelessness -- 189% of the City’s 2014 market rental target, and objectives, to include -- 90% of the City’s 2014 suites and laneway homes target. (a) evaluating options for establishing a City of Vancouver housing development company that • Established the Vancouver Affordable Housing Agency, a corporation owned acquires and develops new homes, (b) exploring how by the City of Vancouver with the mandate to serve as the City’s agent in community amenity contributions can be leveraged enabling the development and delivery of new affordable housing units in to create more family-oriented housing, (c) working Vancouver. to improve the capacity of the non-profit and co-op housing sectors to enable them to help meet the City’s housing availability and affordability objectives, and (d) regularly reporting to Council on progress toward meeting the City’s housing targets. 6B. Support Shift to Transit, Cycling and • The Mayors' Council on Regional Transportation, representing twenty-one Pedestrian Transportation municipalities, came together to develop a ten-year plan for enhancing Metro Vancouver’s transit and transportation system and for funding these Support the goals articulated in the City’s enhancements, significant progress on Broadway SkyTrain extension project. Transportation 2040 Plan, by focusing on (a) by working with Translink to support/optimize Broadway • Contextual work for parking strategy completed, including a cruising for Corridor rapid transit planning, (b) implementing parking study to better understand how long it takes to find a parking space, a public bike share system, and (c) developing a a meter compliance survey, and on-street residential parking best-practices comprehensive parking strategy for Vancouver. research. 6C. GHG Reduction Plan for New and Existing Buildings • The Energy Retrofit Strategy for Existing Buildings approved by Council, external implementation funding secured. Develop and implement an action plan for achieving the Greenest City Action Plan goals of (a) reducing • Vancouver Building Bylaw amended to include higher energy performance energy use and GHG emissions from existing buildings requirements for residential and commercial buildings. citywide by 20% over 2007 levels, and (b) requiring all • An external network of certified energy advisors established to verify buildings constructed from 2020 onward to be carbon compliance with new energy requirements for one- and two-family homes. neutral in operations – articulating the City’s tactics to achieve these goals, as well as associated costs to the City and to building owners/occupiers. 35
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