1705 W. Industrial Ave. Midland, TX 79701 - Down South Seafood, LLC

1705 W. Industrial Ave. Midland, TX 79701

2nd Annual Crawfish Boil Bash & Competition 2021

 GENERAL RULES, GUIDELINES, AND EVENT INFORMATION

 Teams are made up of four team members (1 captain and 3 members). Team entry
 fee is $500. Registration forms contained in Competitor’s Packet must be completed
 and turned in no later than Monday, March 15 at 5 pm. All team members must be
 18 years or older. For safety reasons NO children are allowed in the boiling area.
 There will be no refunds issued for team entry fees.
 Excessive consumption of alcoholic beverages or disruptive behavior by any team
 member will result in team disqualification and immediate removal from the event
 grounds. This venue is TABC certified for this event. Beer, wine and mixed drinks will
 be sold on-site, therefore, no one is permitted to bring alcohol into The Destination
 and/or The Old Lumber Yard grounds. Teams may pre-order up to 10 cases of beer.
 Payment must accompany all preorders. Teams may take delivery of pre-orders as
 early as noon on Friday March 26, but no later than 10 am on Saturday, March 27.
 Pre-Order forms are contained in Competitor’s Packet.
 At the time of registration, teams can set up a 10x10 tent or 10x20 trailer cook space.
 Space sizes are approximate, and teams must do their best to fit all equipment, cook
 trailers, etc., within the designated area.

         o    Spaces will be assigned and provided to you in advance of your arrival.
         o    A parking facility map will be provided
         o    The Destination will not provide power or refrigeration to any team,
              however, does not frown upon teams who are able to find power on
              their own (quiet generators are allowed)
         o    No individual utilities are available
         o    There will be ice on premise available for purchase
         o    Rinsing water and drains will be provided and shared between teams so
              cooperation is expected.

GENERAL RULES, GUIDELINES, AND EVENT INFORMATION

Teams are responsible for decorating their own space and providing their own
signage if they choose.
Teams must provide any tables, workspaces, cooking tools, and grocery needed to
compete including hand sanitizers, disinfecting wipes, and food service gloves.
Sampling boats will be provided to you.
Teams are not permitted to have microphones or sound systems at their cook
spaces. If your team receives a noise complaint, you will be asked to turn your
music off immediately by evet staff. Teams who play music that can be heard over
the sound system from event stages will be disqualified.
No pets allowed in any cook areas.
No personal vehicles are permitted within cook off spaces.
No motorized vehicles or golf cars are permitted in the cook off area.
Access to the cook off area will be strictly enforced beginning at 10 am on
Saturday, March 27th. Only team members wearing provided lanyard will be
granted access to the cook off area.
Teams are responsible to contain and remove all trash within their cook site into
the community trash trailers provided.
Teams are encouraged to carry off their boiled water; however, disposal areas will
be designated for on-site disposal.
Judges’ rulings and selections are final.
All rules are subject to change. Written notification of changes will be provided to
team captains as the event becomes close and final rules will be reviewed at the
initial team captains’ meeting on Friday, March 26th at noon, followed by the final
team captains’ meeting Saturday, March 27th at 10 am.

TEAM QUALIFICATION AND CHECK-IN

Team entry fee is $500. Payments accepted are cash, Venmo and Paypal @DownSouth-
Seafood, cashapp $DownSouth-Seafood. All teams must be paid prior to check in. Each
team must check in before their cook site set-up can begin.
    Check-in times are:
      o Friday, March 26th noon to 6 pm
      o Saturday, March 27th 6 am to 9 am
      o Teams are highly encouraged to load in on Friday
       At check-in, each team will receive:
o    4 non-transferrable lanyards, each with team number and member’s name (must be
     worn for access into cook area. Also includes access to Friday and Saturday
     performances at The Destination)
o    4 t-shirts
o    Schedule of events
o    Team designated parking spaces (for team members and their guests)
Each team receives one 30-40 lb. bag crawfish. This bag is sufficient to cover the crawfish
needed for all judging portions and small portion samples. If desired, teams may purchase
additional bags of crawfish.
Team captains must attend the mandatory team captains’ meeting at noon on Friday March
26 and/or the final meeting on Saturday March 27 at 10 am. At these meetings, each
captain will receive their assigned judging time and People’s Choice jar.
Teams must be ready for judging at the specified times. Failure to be ready on time could
result in disqualification.
Teams must be ready to provide samples beginning at 1 pm when gates open.
Each team is required to pick up trash, clean cook area and have all of their equipment
consolidated and secured as soon as possible after 6 pm on Saturday. Dismantle and move-
out can be attempted after the event, and on Sunday from 10 am to noon.

LOGISTICS

Customer Parking:
o      1705, 1801 and 1805 Industrial Avenue
o      Parking inside Old Lumber Yard Event area parking lot off Industrial Street
o      The Destination parking lot off Florida Street
o      Builder’s & Homeowners Parking Lot off Industrial street
Admission/Tickets Saturday, March 27th (12 and under free-must be accompanied by an
adult!):

General Admission: $35 (1 to 6 pm) includes:
1.     Access to the Event’s cookoff area;
2.     Crawfish sampling from teams;
3.     Full-service bar;
4.     Music by DJ;
5.     People’s Choice Award Ticket.

VIP Admission: $50 (1 pm to 12 am) includes:
1.     Access to all entrances for the Event cookoff areas and into The Destination;
2.     3 Live music featured acts;
3.     Full-service bar;
4.     1 Destination koozie;
5.     1 Destination sticker;
6.     1 Crawfish Boil & Bash T-shirt;
7.     Crawfish sampling from teams;
8.     People’s Choice Award Ticket.

     For reservations and sponsorships, call Gloria at 432-352-0913.

PREPARATION FOR COMPETITION,
                    JUDGING AND SAMPLING

COMPETITION
Each team will receive one (1) 30-40 lb. bag of fresh crawfish.
Contestants must supply all other ingredients and/or supplies needed to create their entry and
to hand out guest samples. There are no guidelines or restrictions on ingredients other than
entries are required to contain crawfish provided by Down South & Bayou Crawfish. Each
team will redeem 1 ticket to receive their crawfish bag on Saturday morning to be cooked
onsite.
All teams are required to maintain impeccable sanitary conditions, including refrigerating
ingredients and proper handling of all ingredients and cooked dishes.
o    Sanitize hands and surfaces often
o    All team members handling food must wear food service gloves.
o    There are no restrictions regarding cooking methods or equipment. Electricity is not
     provided. Fires must be contained, not on the ground. Propane is allowed.
o    Teams must prepare a minimum of 1 30-40 lb. bag of crawfish for entry and to provide
     samples of their submitted dish for guests. Additional crawfish can be purchased for
     $200
o    Teams must serve samples to guests from 1 to 4:45 pm on Saturday, March 27th.

PREPARATION FOR COMPETITION,
                      JUDGING AND SAMPLING

PEOPLE’S CHOICE
Each team will have a jar at their cooking area, and it is up to our crawfish lover guests to
decide! Teams with the most tickets in their jar wins the People’s Choice.

BEST IN SHOW
Each team will be judged on their overall theme, appearance and spirit. Our incognito Best in
Show judges will be looking for the showiest, most enthusiastic, crawfish loving team!
Everything from creativity in your space, to plating for the judges, to big personalities will come
into play.

CRAWFISH EATING CONTEST
Entries will be accepted now through March 15, 2021at 5 pm. A nonrefundable entry fee of $30
must be paid to participate and submitted with the entry form.

The crawfish eating competition is open to all amateur eaters 18 years or older who are in good
health. Any person with a serious ailment or health problem may not compete in the contest.
Competitor acknowledges that festival organizers are not liable or responsible for any health
risks.
The Crawfish Eating Contest is a race to eat 3 pounds of crawfish the fastest. Contestant claiming
to have finished a 3-pound serving first will raise their hand. All contestants will stop eating and
trays will be weighed and compared before anyone is announced the winner. Only raise your
hand if you're Sure!
Contestants must purchase at least a general admission ticket, arrive 1 hour prior to the event
and sign in at the judge’s tent. Contestants may not leave the designated area during the
competition.
All contestants’ names and images may be used by Down South Seafood, The Destination and
Bayou Crawfish and Catering.

JUDGING

A team of 4 judges will be set up in the judge’s tent as shown in the attached diagram.
Judging will be based on the following categories: spice, flavor, peel ability, juiciness,
texture using the following score card sample:
Team #____
Judge #____

       SPICE                  1           2             3              4             5
       FLAVOR                 1           2             3              4             5
       PEEL-ABILITY            1          2             3              4             5
       JUICINESS              1           2             3              4             5
       TEXTURE                1           2             3              4             5

Total _____________
Teams must have 1 sample of their crawfish entry plated and ready for judges to score
by time given to Team Captains at the final meeting on Saturday at 10 am.
Teams have until 4:30 pm to present their crawfish, talk up their creation and their
team spirit for the People’s Choice ticket holders and the Best in Show award. Teams
should use this time to sway, persuade and win the hearts of ticket holders. Failure to
have People’s Choice tickets to the judges table by 5 pm will result in disqualification.

Remember that the Best in Show judges are incognito, so be on your best behavior,
have fun and work the crowd.
Winners (top 3 teams) of the cook-off competition will be awarded trophies plus cash
prizes.
Winner of People’s Choice and Best in Show will be awarded a plaque and non-cash
prizes.
Winner of the Crawfish Eating Competition will be awarded a trophy, event t-shirt and
non-cash prizes.
All winners will be announced from the staging area of the cookoff grounds and will
also be announced at from the Destination’s main stage.

ENTRY FORM & GENERAL RELEASE
                           AND WAIVER OF LIABILITY
Team entry fee is $500. Teams are made up of four team members (1 captain and 3 members). All teams
must be paid prior to check in. Payments accepted are cash, Venmo and Paypal @DownSouth-Seafood,
cashapp $DownSouth-Seafood.

Team Name: _________________________________________
Captain Name:________________________________________

Captain Phone Number:________________________________

Captain E-Mail Address:________________________________

Set-up Type: Tent _Y/N_ Size:___________ / Trailer Y/N Size (incl. tongue):______________

I individually, we collectively, hereby acknowledge voluntarily participation in the 2nd Annual Crawfish Boil
Bash & Competition 2021, the “Event”, at The Destination Midland, The Old Lumber Yard grounds. I hereby
assume full responsibility for all liability and all risk of injury or loss, including death, which may result from
my participation in this Event. I hereby hold harmless, release, waive, forever discharge and covenant not to
bring legal action or claim against The Destination Midland and/or The Old Lumber Yard from any and all
claims or demands I may have by reason of any accident, illness, injury or death, or damage to or loss or
destruction of any property, arising or resulting directly or indirectly from my participation in the Event and
occurring during such participation or any time subsequent thereto. I hereby acknowledge that my
participation in the Event does not in any manner establish an employer-employee or agency-employee
relationship with the Event organizers. This General Release and Waiver of Liability of all claims is binding on
my heirs, executors, administrators and, family members and all persons pursuing a claim on my behalf, on
behalf of my estate or against me or my estate. By singing below I acknowledge that I understand and agree
to all terms contained herein.

Executed this ____ day of ___________________, 2021

                        Printed Name:                                             Signature:

Captain:______________________________________                      ______________________________

Member #2:__________________________________                        ______________________________

Member #3:__________________________________                        ______________________________

Member #4:__________________________________                        ______________________________

ENTRY FORM & GENERAL RELEASE
                AND WAIVER OF LIABILITY

IMPORTANT NOTES:
1)    Please send your logo in vector or jpeg file as soon as possible to be included in
      promotional media.
2)    Please designate team T-Shirt sizes (4) total:
     SM_____       M_____       L_____        XL_____        XXL_____       XXXL_____
     Additional T-shirts may be purchased for $10 each (please specify sizes).
3) Each team receives (4) lanyards allowing access to all entrances including The
Destination. Additional wristbands may be purchased at a discount as follows: General
Admission $30; VIP $45.
To purchase additional T-shirts and wristbands, or for questions please call Martin
Salazar 432-257-5058, Ryan LeJeune 337-580-4602 or Jordan Shepperd 318-990-2878.
            Send completed form, logos files or any other correspondence to
             destinationmtx@gmail.com or Ryan@downsouthseafood.com.

Timeline of Events

Monday March 15th
5pm         -Deadline for submitting packets

Friday March 26th
12pm        -Check in/Set up (beer orders available for pickup)
12:30       -Team Captains Meeting #1
6pm         -shut down of competition area

Saturday March 27th
6am         -Check in/Set up
9am         -Gates for teams close
10am        -Industrial Avenue entrance closes
10am        -Captains meeting #2
1pm         -1st sample is sent to judges, and open to public samples
1pm         -gates open for public
3pm         -Crawfish eating competition
5pm         -People’s Choice tickets due in Judges Tent
5:30        -Winner’s announced
6pm         -Competition area closes to public/Team cleanup begins
7pm         -Winner’s announced on Main Stage in Destination
8pm         -Team clean up ends/area shuts down

Sunday March 28th
10am        -Equipment pick up
12pm        -The Destination closes

•   Belinda Carrasco
                                Beer Order Form                      •   432-638-0889
                                                                     •   wtbbelinda@gmail.com

                           Due to this venue is a TABC licesned premise no outside alcohol is
                           permitted.
                           We are offering a first round of discounted pre-orders for teams. 10
                           case limit

                           Pre-order deadline 5pm March 15th
Captain
_______________________    Product             Price              Number of cases

Team /Space #              Bud Light                        $35
__________________         Budweiser                        $35
                           Michalob Ultra                   $40

                           White Claw Blk Ch                $40
                           White Claw
                           Mango                            $40
                           Coors Light                      $35
                           Dos XX                           $40
                           Miller Light                     $35
                           Shiner Bock                      $40
                           Lonestar                         $30
                           IPA (Hopadillo)                  $30
                          *Ice (10 pd bags)                  $3

                                                                                    $___________
                           Total                                                    ____________

Contact:                    ___________________________________
Number:                     ___________________________________
                            (No limit on ice request during Friday move in, or during Saturday
                          * event hours)

Vendor Parking
1705 W. Industrial Ave.   Midland, TX. 79701

Public Parking