Student Re-Entry Meeting for Parents White Station High School
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Purpose Provide an overview of student re-entry protocol and expectations for March 2021 at White Station High School Elementary March 1, 2021 Middle and High Schools March 8, 2021 ***All school bell times (including iZone) will return to their original times for both in-person and virtual learning on March 1, 2021.
Return Stronger 2021 School Entry Plan Coronavirus pandemic has changed how we see the world. However, we know that we have to continue to keep our students safe, teach them, and provide social and emotional support through this incredible time. We have decided to re-enter our building and serve our students who have opted for in-person learning while continuing virtual instruction.
Overview • Our District is committed to providing the best learning experiences for our students. As we look forward to implementing the plan for the rapidly approaching phased return to in-person classrooms in March, we must garner our resources and efforts to continue providing high quality learning options to our students. • This Re-entry plan will begin with students who chose the in- person learning option.
What to Expect When Schools Reopen • Safety Protocols • Utilization of Student Devices • Social Distancing when Possible • High-Quality Instruction • Social-Emotional Support
hanced Health & Safety Protocols Enhanced Health & Safety Protocols REASED CLEANING INCREASED CLEANING • All cleaning Thorough common&areas will be thoroughly disinfection of all common cleaned areas&atdisinfected least twiceat least per daytwice per day Thorough cleaningcleaning • Thorough & disinfection of all frequently & disinfection touchedtouched of all frequently areas at areas least four times at least per four day per day times Daily• restock of all tissue, Daily restock of allpaper tissue,towel, paperhand soap towels, & hand hand soapsanitizer & hand dispensers sanitizer dispensers EGUARDS TO LIMIT SPREAD OF GERMS SAFEGUARDS TO LIMIT SPREAD OF GERMS • Temperature & health monitoring for all students, staff & visitors Temperatures & health monitoring for all students, staff & visitors Thoseanyone Not •allowing with a fever or symptoms with fever will not or symptoms be allowed remain to remain&at at school/work school/work; isolation isolation areas for areaswith individuals designated for symptoms individuals with symptoms Social distancing • distancing Social markersmarkers in all buildings, in all buildings, reducedreduced class transitions class transitions & reduced & reduced visitor volume visitor volumes • Limiting Limiting class interactions class interactions & gatherings & gatherings Hand Hand sanitizer • sanitizer stationsstations in all common in all common areas & areas & hallways hallways Frequent opportunities • Frequent for handwashing opportunities for handwashing OF PERSONAL USE OFPROTECTIVE EQUIPMENTEQUIPMENT PERSONAL PROTECTIVE PPE (PPE) • Face mask requirements for students, staff & visitors will be based on current guidance from the Centers for Disease Facemask requirements for students, staff & visitors will be based on current guidance from CDC, SCHD and local Control, Shelby County Health Department, and local government ordinances. government ordinances • All buildings All buildings willwith equipped be equipped with emergency emergency stock of PPE stock of PPE HEALTHSIGNAGE LTH & SAFETY & SAFETY INSIGNAGE IN ALL BUILDINGS ALL BUILDINGS • Social distancing floor decals Visitor entry • distancing Social guidelines floor decals & mask requirement Handwashing, • entry Visitor guidelinessteps to avoid & mask germs & stay home when sick requirement Handwashing, steps to avoid germs & stay home when sick
In- Person Staff Breakdown o 6 Administrators o 1 Instructional Facilitator o 5 Counselors o 110 Teachers 3 FS o 1 Financial Secretary o 5 Clerical o 5 Counselors o 2 Media Specialists(Librarians) o 1 ISS Monitor o 1 Reset Room Monitor o 11 HIP & Reg. Sped Teacher Assistants o 5 Hearing Impaired Interpreters
In-Person Student Breakdown (all numbers are to date and are still in progress) • 12th Grade – 66 • 11th Grade- 94 • 10th Grade- 97 • 9th Grade- 120 • FS- 16 • Exceptional Students- 23 • RTI- TBD • Honors/AP-TBD • Bus Riders- TBD • All students will maintain their teacher of record whether in person or virtual • If teacher returns to building, student will be placed with their teacher, but not guaranteed. (Subject to staff availability)
Bus Riders, Car Riders, Walkers, Bike Riders, Day Care Riders, and Students Who Drive Cars - Arrival • Parents will check students’ temperatures before leaving home. Principal will provide school arrival • Parents will not be permitted to walk their students to class. procedures. • Parents must become familiar with drop off times and locations (vary by campus, i.e., staggered drop-off and dismissal; school map will be provided as a visual). • Students (riders and walkers) will enter building at entrances specified by school personnel. • Students will be required to wear masks at the bus stop and before entering the building. • Students must stand 6 feet apart at the bus stop and while waiting to enter the building according to school procedures. • Students will sit in assigned seats on the bus. Siblings will be allowed to sit together. • Students will unload and enter the building according to schools’ procedures. • Upon arrival, students will undergo temperature check(s) at the school. • If students are found to have an elevated reading after two checks, they will be escorted to the isolation room and parents will be contacted to pick up their child. • Students will be dismissed according to schools’ procedures. • Buses will be cleaned and disinfected between morning and afternoon pickup, between routes, and at the end of each day.
Shelby County Schools Transportation
Bus Transportation & Drivers Bus Transportation • Students should practice social distancing at the bus stop and wear their masks. • Schools will return to their original bell schedules and times. • School bus routes will remain the same. • Buses will be cleaned and disinfected between routes and at the end of each day. • Students who ride the bus will be required to wear a mask.
Safety and PPE Protocol • Durham employees will be screened each day as they arrive to the work site. • Durham employees are required to wear disposable or clean, reusable masks. • Buses will be cleaned inside with disinfectant spray twice daily between each route (AM & PM). • Hand sanitizer will be available on all buses for student and driver usage. • Bus drivers will be provided with additional masks for distribution to students as needed. • Drivers will disinfect high touch surfaces throughout the day. • Drivers will ensure first row of bus is empty to encourage social distancing. • Drivers will wear a mask while driving unless it causes a safety concern (glasses fogging). • Drivers will use gloves when touching surfaces that may be contaminated. • Use of natural ventilation (i.e., opening windows) to increase outdoor air dilution of indoor air, when environmental conditions allow
Safety and PPE Protocol • Drivers will be required to wear a face shield in addition to a disposable face covering when securing wheelchairs, car seats and seatbelts. • Temperature checks for students will be implemented at schools when students first arrive in the AM. • We are looking into implementing seating charts for bus drivers to identify bus riders and to help with contact tracing. • It is recommended siblings and students in the same household sit together. • Bus pass files will be emailed to principals and designees. Transportation handbooks, card stock and bus rules will be sent via Board mail. • Updated information will be uploaded to Leaderboard throughout the transportation re-entry process
Bus Arrival Only students eating breakfast enter the cafeteria. Students are screened upon entry Students not eating breakfast report to Auditorium 9th & 10th Grades /Sr. Gym 11th & 12th Grade
Drop-off/Student Students being dropped off should be Driver Procedures dropped off on Perkins and enter through (Auditorium 9th & 10th Grade Senior Gym Lobby 11th &12th Grade) Student drivers park in Senior Lot Only enter front of Senior Gym
Student Entry 7:05-7:15 • Upon entering buildings students are screened at designated doors • Freshman Main Entrance • Main Lobby • Senior Gym Lobby
Tardiness to School Students must report to Main Office or All other entrances Freshman Building will be restricted Office immediately upon arrival
End of Class/Hallway Transitions • At the close of the school day, teachers and students disinfect classroom supplies and materials (i.e., computer keyboards, desktops, calculators, etc.). • Each building principal will determine the use of lockers and will prohibit the sharing of lockers. • Class dismissals and end-of-day dismissals will be scheduled on a staggered basis and will include the six-feet social distancing protocol. • Restroom breaks, lunch breaks, recess, co-curricular activities will be scheduled on a staggered basis and will be aligned with the most current Centers for Disease Control (CDC) and Shelby County Health Department (SCHD) guidelines.
Bell Times and Dress Code • All school bell times (including iZone) will return to their original times for both in-person and virtual learning. o Bell times vary from 7:15, 8:15 9:15 am • Students will not be required to wear uniforms during virtual learning. All in person learners will be required to follow the SCS Board Policy and School on Uniforms. Principal will provide school specific.
Daily Class Schedule In- person/Daily Class Schedule Virtual • In- Person • TBD (Limited/No Transitions & Scheduled/Staggered Breaks) • Laptop Carts available for Students with Computer/Power issues (Emergency use only Sanitized before and after use) • Social distancing within designated area • Virtual • (No Transitions & Scheduled/Staggered Breaks) • Regular class schedule
Class Transitions/Hall Passes/Restroom Transitions • Limited Class Transitions Breaks • Limited and w/ social distancing must keep mask on Hall Passes • Only given for emergencies (Must Remain on Same Hall) Restroom Breaks • 1-2 staggered/scheduled breaks by location per session (AM/PM)
Breakfast/Lunch • Students will eat breakfast in the Cafeteria with social distancing and must be seated in same seat Breakfast daily • Students not eating breakfast will report to Auditorium or Senior Gym • Students will eat in lunch in the Cafeteria with social Lunch distancing and must be seated in same seat daily • 2 Lunches 30 minutes each with 15 minutes in between for cleaning. Students not eating Lunch will report to auditorium during their assigned lunch
Bus Riders, Car Riders, Walkers, Bike Riders and Day Care Riders - Dismissal • Parents will not be allowed to enter the building to pick up their students. • Parents must become familiar with pick up times and locations (vary by campus, i.e., staggered drop-off and dismissal; school map will be provided as a visual). • Students will depart the school building at exits specified by school personnel. • Students will be required to wear a mask as they exit the building to their awaiting cars/parents; walkers will walk home. • Parents will not be allowed to exit their cars or gather in groups while waiting for students to dismiss. • Bus riders will be dismissed based on the school’s protocol. • Students’ masks must be worn properly before entering the bus, during the bus ride, and upon exiting the bus Principal will provide information unique to the school.
Dismissal • Staggered Dismissal • Bus riders Approx. 2:00- 2:05 (Will be identified by Bus Pass) • Car Drivers 2:05-2:10 (Will be identified by Car Driver Pass) • Remaining Students 2:10-2:15 (Will be dismissed by location)
After School tutoring/After school extracurricular activities Tutoring • Virtual Only Extracurricular Activities • Must be approved by District and/or Principal • Must provide schedule of any in- person meeting/activities
Non-compliant students • Non-compliant students • Written notification to parent w/phone call • Progressive discipline for additional violations • Repeated Non-compliant "In-Person" students will be reassigned to virtual learning only. • Permanent Virtual reassignments (of Non-Compliant In-Person students) will be utilized to minimize "loss of learning".
Asynchronous Learning Days All PreK to 12 Students will engaged in asynchronous learning on February 22nd and 23rd. Students will engage in asynchronous learning on the following days as teachers help in-person students learn routines and procedures at school: • March 1-2 will be asynchronous days for Pre-K -5. • March 8-9 will be asynchronous for grades 6-12 for students. • All school bell times (including iZone) will return to their original times for both in-person and virtual learning on March 1, 2021. o Bell times vary from 7:15, 8:15 9:15 am • Students will not be required to wear uniforms during virtual learning. All in person learners will be required to follow the SCS Board Policy on Uniforms.
Student Devices & Classroom Instruction • Students will bring their fully-charged SCS devices and power cords, daily. • Students will bring their cleaned and disinfected headsets daily. • Instructional content and curriculum will remain the same. • Students with individual instructional technology needs will be assisted as needed.
Sharing of Supplies • Shared school supplies and shared storage space will be discouraged to the extent possible. • Lockers will not be issued • We are asking students to not bring textbooks if not necessary • Personal belongings brought to campus should be limited. Backpacks are permitted but only school items should be brought to school. No other electronic devices (non SCS) etc. Students should not bring any items that must be stored. They must keep personal items with them at all times.
Daily Attendance • Virtual Daily Attendance processes will be followed: • Teachers will call roll using Microsoft Teams and record attendance in PowerSchool within the first 15 minutes of every class period.
Instructional Components (Delivery) • Regular instruction will occur parallel to distance and in-person learning, with social distancing when feasible. • Teachers will use TEAMS. • Quarantined and sick students will receive distance-learning instruction.
The “Day in the life of” Simulation for a Teacher Whole Group Synchronous Small Group Synchronous Asynchronous Via TEAMs Via TEAMs Via TEAMs Teacher actions for Teacher actions for Teacher actions for Teacher actions for Teacher actions for Teacher actions for Students Students who are In Person Students who are in Students who are in Students who are at Students who are at Home who are at Home Person Person Home (Teacher live delivery streamed on (Students view lesson on (Students view lesson on TEAMs) TEAMs) (Teacher assigns and (Teacher assigns and adult TEAMs) (Teacher live delivery • Teacher assigns differentiated monitors work for students monitors work for students • Teacher welcomes • Teacher welcomes streamed on TEAMs) to complete small group activities based to complete independently) students, checks students, checks independently) • Teacher assigns on individual learning needs. • Projects attendance, SEL activity attendance, SEL activity differentiated small group • Projects • Teacher displays Do Now • Teacher pulls small groups for • Practice Pages • Teacher displays Do Now activities based on • Practice Pages in TEAMs in TEAMs individual learning needs. re-teaching • Review video lessons • Review video lessons • Teacher or student • Teacher or student • Adult monitors student • iReady/ FVS/ • Teacher monitors all • iReady/ FVS/ discusses answers to Do discusses answers to Do progress Edgenuity/Naviance students to ensure Edgenuity/Naviance Now Now • Grade Recovery mastery • Instructional Practice 1: • Grade Recovery Assignments • Instructional Practice 1: Teacher introduces PBO • Teacher pulls small Assignments Teacher introduces PBO • Exit Tickets (Performance Based groups for re-teaching • Exit Tickets (Performance Based Objective) to students Objective) to students • Instructional Practice 2: • Instructional Practice 2: Teacher moves through all Teacher moves through all seven strategies as seven strategies as appropriate appropriate • Instructional Practice 3: • Instructional Practice 3: Teacher moves through the Teacher moves through Considerations: first three phases of gradual the first three phases of • Instructional Practice 4 is incorporated into the phases of Gradual Release. release gradual release • Gradual Release components timing is at the discretion of the teacher. 34
Whole Group Synchronous Teacher actions for ALL students (Teacher live delivery streamed on TEAMs) • Teacher must stay within six feet radius of his/her digital device (e.g., command station, laptop, or tablet) in order for at home learners to hear teacher’s instruction clearly. • Teacher must plan to engage in person and virtual students equally referencing the PLC guide. • Teacher will need to set up a device to view (at all times): ü All students (in person and online), ü The digital content being displayed, and ü TEAMs chat when appropriate. • Teacher stands in the classroom while being viewed on camera to welcome students, check attendance, and conduct SEL activity on the TEAMS platform. • Teacher reviews hybrid learning classroom expectations whenever appropriate, e.g., raising hand, submitting assignments, asking questions, accessing materials, etc. • Teacher displays Do Now in TEAMs. (Teacher must communicate expectations for completion of assignment). • Teacher or student(s) discuss/es answers to Do Now. • Instructional Practice 1: Teacher introduces, displays, and makes the PBO (Performance Based Objective) accessible to students on TEAMs • Instructional Practice 2: Teacher moves through all seven strategies as appropriate. • Instructional Practice 3: Teacher moves through the first three phases of gradual release using district resources as included in PLC guide. • Instructional Practice 4: is incorporated into the phases of Gradual Release. • Gradual Release components timing is at the discretion of the teacher. • Teacher provides clear instructions of asynchronous learning assignments and expectations. This is a guide for one lesson/subject. The teacher will follow a normal school day schedule.
Small Group Synchronous Teacher actions for ALL students (Teacher live delivery streamed on TEAMs) • Teacher workspace must allow teachers to work on digital device while monitoring in person asynchronous activities. • Teacher reviews asynchronous classroom expectations whenever appropriate, e.g., asking questions and accessing materials, etc. • Teacher reviews small group protocols, i.e., schedule, rotations for synchronous/asynchronous assignments*, resources, and TEAMs procedures. • Teacher must plan for the teacher led small group lessons and asynchronous assignments/activities. • Teacher assigns differentiated small group activities based on individual learning needs. • Teacher implements small group lesson for differentiated re-teaching. • Teacher monitors all students to ensure mastery and engagement. *Rotation Examples: M/W teacher led and T/R asynchronous. Some students may meet with the teacher daily based on student needs. SCS Teacher Led Small Group Exemplar Small group instruction is used for Tier 1 instruction and intervention.
Asynchronous Teacher assigns and monitors work for students to complete independently during instructional block, as well as, in designated school wide asynchronous times. Examples include, but are not limited to: • Projects • Presentations • Enrichment activities • Practice Pages • Review video lessons • iReady/ FLVS/ Edgenuity/Naviance • Grade Recovery Assignments • Exit Tickets
Hybrid Synchronous Instruction
Classroom Monitors & Subs • The primary task of classroom monitors and subs is to support students in the classroom. However, they should be prepared to perform other duties as assigned by the principal. • Teacher-specific and schoolwide support include, but are not limited to: o Assisting with monitoring and supervising students during school opening, throughout the school day and during dismissal o Assisting with taking attendance o Helping students troubleshoot issues with devices o Helping to monitor students during breaks o Answering students’ questions o Assisting with monitoring students’ grades o Observing and reporting behaviors of students that would impact the well-being of others. o Informing the appropriate school administrator and/or security personnel when emergencies or questions arise.
Daily Schedule Scenarios In-Person
Day in the Life of a High School Student During COVID-19 Example Only 6:45 – 7:00 am • Alicia travels to school. 7:00 – 7:15 am • Alicia enters the building and gets her temperature checked at the front door with mask on. • Alicia proceeds to a designated area to eat breakfast (classroom or cafeteria). • School will practice social distancing to the extent possible. • Students who arrive late to school will report to a designated area when they arrive to have their temperatures checked and to sign in. • Cafeteria Guidelines – Cafeteria workers will have prepared grab-and-go breakfasts for students • Classroom Guidelines – Cafeteria workers will have “go bags” prepared for each teacher to pick up prior to homeroom or first period. Pre-printed rosters will be available for students to sign when they pick up lunch in the classroom. 7:15 – 10:15 am (Morning Instruction) • Step 1 - Alicia utilizes hand sanitizing stations found in the hall and/or in individual teacher’s classes to wash her hands before entering the classroom. • Step 2 – Alicia enters the classroom and finds her seat for instruction. • Step 3 – Alicia wears her mask throughout the lesson. • Step 4 – Alicia receives instruction from her teacher with headsets on and she signs into TEAMS (teacher may be teaching in-person or teacher may be at home teaching virtually) • Alicia will receive synchronous and asynchronous instruction • Alicia wears her mask in the hall to transition to next class where she begins steps 1-5 again for each class transition. • Adults will be placed strategically in the hall to monitor social distancing and PPE implementation to the extent possible. • Students who attend CCTE/DE classes off site will report to a designated area when they return to school prior to attending classes. They will have their temperatures checked and will be required to have on their masks. • Throughout the morning instruction, Alicia will go to the restroom in designated periods assigned to each teacher during morning instructional hours. 10:15 – 11:15 am Lunch (depends on school schedule) • Alicia washes hands and eats lunch in classroom or designated area. After lunch, Alicia utilizes hand sanitizing stations found in the hall and/or in individual teacher’s classes to wash her hands before entering each classroom. 11:15 am – 2:15 pm (Afternoon Instruction) • Same as morning instruction. 2:00 pm • Angela prepares to go home and exits the building. There will be staggered dismissal in this order (as appropriate) 1). Bus riders; 2). Car Drivers; 3). Walkers/Picked-up • All students who are participating in extracurricular activities/tutoring will report to designated areas upon dismissal
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Bell Schedule for All Students In-Person Transition/BELL Schedule CLASS Start Virtual Time in IN- PERSON LOCATION TODAY Period Time Dismissal Class 1st 7:15 8:00 :45 5 min. Virtual/ In Person Break 2nd 8:05 8:50 :45 A.M. Class Pd. Location TBA 5 min. Virtual/ In Person Break (Daily) 3rd 8:55 9:40 :45 5 min. Virtual/ In Person Break 4th 9:45 10:30 :45 5min. Virtual / In-Person TRANSITION Break A Lunch 10:35 11:05 :30 5th 11:10 12:25 :75 5th 10:35 11:10 :35 5th Pd. Teacher Class Location B Lunch 11:15 11:45 :30 5th 11:50 12:25 :35 5th 10:35 11:50 :75 C Lunch 11:55 12:25 :30 5min. Virtual / In-Person TRANSITION Break 6th 12:30 1:15 :45 P.M. Class Pd. Location TBA 5 min. Virtual/ In Person Break Bus & Car Riders 2:05 (Daily) 7th 1:20 2nd Floor & Virtual 2:10 1st Floor & Virtual 2:15 The extra time in 5th period is to be used for tech issues, guidance counselor concerns, SEL, mentoring, sanitization, announcements, & any other housekeeping needs. * 3/1 thru 3/5 Lunch will be 10:35 - 11:35. 5th Pd. will be 11:40 - 12:25.
SEL 2020-21 Implementation Virtual SEL Supports In-Person Supports • SRT & virtual check-ins, with Tier II students & parents, and staff, • Resume In-person SRT check-ins, with Tier II students & parents, and staff classroom guidance • Meetings w/the Mental Health Clinician/Social Worker, Bright Bytes referrals, • Virtual meetings w/the Mental Health Clinician/Social Worker, Bright Bytes Group and individual counseling for students. / District and School PD & referrals, individual and group counseling consultation sessions. • Provide virtual student behavior interventions at the tier-1 and early tier-2 • Provide virtual behavior interventions at the tier-1 and early tier-2 levels. / levels. / Investigating Cyber-bullying complaints and state process. Investigating bullying complaints and state process. • Social-Emotional Support Lines and Tele-therapy, grief, crisis counseling • Social-Emotional Support Lines and in-person and tele-therapy, grief, crisis • Virtual services with parental consent to new and existing student and new counseling Tier III students • Reconvening Tier II and III services with parental consent to new and existing • ReSET Rooms operating supports and interventions through MS Teams to student and new Tier III students include student attendance, student searches, chronic absenteeism, and • ReSET Rooms operating in person at all 30 sites. ReSET Assistants present trauma sensitivity. at schools/available during school hours, supporting students impacted by • Virtual SEL PD & consultation sessions / SEL curriculum pilot and district pandemic and/or SEL competency needs planning • SEL curriculum pilot PD and planning for district-wide implementation for • Providing registration & enrollment, homeless, truancy, discipline/behavior, 2021-2022 SY restorative practices, chronic absenteeism, homebound, custody and POA • Providing registration & enrollment, homeless, truancy, discipline/behavior, support. restorative practices, chronic absenteeism, homebound, custody and POA support.
Student or Staff Test Positive for COVID-19 Please notify Kevaughn Griffith @ GrifithK@scsk12.org/416-7904 or Anthony Bowen @ BowenAO@scsk12.org /416-0298 (During School Hours) Please email Michael Ayers AyersM@scsk12.org (After School Hours).
Updating Student Learning Option For Return to In-Person Learning • Parents can visit the school to change/update their Visit child’s learning option and staff will assist them. • Parents can call the school to change/update their Call child’s learning option and staff will assist them. • Parents can contact their child’s school or, the SEED Questions Office at 416-6007 for assistance. Principals can run a daily PowerSchool report to verify all in-person responses.
SCS Return to In-Person Learning March 1 (Grades K-5) March 8 (Grades 6-12) [Students with disabilities or in self-contained classrooms will return within their grade bands.] Student Name: ____________________________________ PowerSchool Number: _____________ School Name: ___________________ Superintendent Ray announced the gradual return to in-person learning, which will begin Monday, March 1, 2021. If you did not complete the previous Student Learning Options survey or, would like to change the original selection for your child’s preferred learning option, please complete the following information and return to your child’s school. DO NOT complete the survey if you do not wish to change your original selection. You will need to decide which choice is best for your child so that we can anticipate how many students will return for in-person instruction. Virtual instruction will continue for all students whose families chose to remain virtual. Does your child receive Special Ed services (IEP)? Yes______ No______ Does your child ride the school bus? (Outside of the Parent Responsibility Zone-PRZ) Yes______ No______
Parent to verify Student Information before School Can Update Learning Option Verify Verify student credentials prior to releasing any information to the parent Verify Verify parent/legal guardian is listed in PowerSchool (contact page) Ask Ask parent to verify student’s PS number or last four digits of ssn Ask Ask parent to verify date of birth Ask Ask parent to verify address on file
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