STUDENT HANDBOOK SUMMER OF 2021 - Phillips Exeter Academy
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The Student Handbook This handbook is a guide that sets the standard for what is expected of you as a Summer Exonian. You will find in these pages information about Academy life, rules and regulations, and policies. Please take the time to read this handbook carefully. You will find yourself referring to it when you have questions about issues ranging from out-of-town procedures to laundry services. The rules and regulations of Phillips Exeter Academy are set by the Trustees, faculty and administration, and may be revised during the summer. If significant changes occur during the program, the Academy will notify students and their families. All students are expected to follow the most recent rules and regulations. Procedures outlined in this handbook apply under normal circumstances. On occasion, however, a situation may require an immediate, nonstandard response. In such circumstances, the Academy reserves the right to take actions deemed to be in the best interest of the Academy, its employees, and its students. This handbook as written does not limit the authority of the Academy to alter its rules and procedures to accommodate any unusual or changed circumstances. If you have questions about the content of this handbook, please feel free to ask. Your teachers, your advisers, and members of the Exeter Summer Office all are here to help you. Exeter Summer Phillips Exeter Academy 20 Main Street | Exeter, NH 03833 Tel 603.777.3488 summer@exeter.edu exeter.edu/summer
COVID-19 Guidelines As COVID-19 vaccination rates of adults and students increase, this allows us to change our protocols, and start returning to a new normal while keeping the health and safety of our community first and foremost. Please review the current protocols (as of June 4, 2021). Conditions continue to change, so make sure to consult the website, Exeter Summer COVID-19 Updates, for additional information and modified safety protocols. The items below pertain to all students. PRE-ARRIVAL TO CAMPUS: • There is no required pre-travel COVID-19 test. We highly recommend that students get a COVID test before traveling to make sure that there are no surprises on registration day. • No required pre-quarantine/isolation for students at home prior to arrival to campus. ARRIVAL TO CAMPUS: • On registration day, all students will undergo a rapid COVID-19 test before being allowed into the program. If a student tests positive, they will need to leave campus with their designated guardian, or be housed in our Health Center while they wait for their designated guardian to take them off campus (within 48 hours). Stu- dents who test positive will join their classes remotely until cleared to return to campus. • Only Exeter Summer students will be allowed in the buildings on registration day. This includes the Field House where registration will occur, dorm buildings, the bookstore, the dining hall, etc. Family members can assist students in getting luggage to the dorms but will need to remain outside. • After a negative rapid COVID-19 test result, there will be no quarantine period on campus for students. In-per- son classes (both Academic and PE) will begin on Tuesday, July 6. • Students will be required to wear masks while on campus with a few exceptions: while in their own dorm room, while actively eating or drinking, and during PE classes with some exceptions. • All students will be in a single room (even though some of the rooms will be set-up for roommate situations). •• Non-vaccinated students will have twice-weekly COVID-19 tests. All community members will wear masks when at a minimum of six feet from others. Masks will not be required when one is alone, eating, or at a safe distance (six feet). While eating one should still observe social distancing. In the event of a student’s positive test result, that student will need to depart campus within 48 hours. Parents will need to pick up their child. If the parents cannot come to campus, due to distance, etc., another adult who can pick up the child must be designated by the parents. The identity of that adult must be shared with Exeter Summer before the program begins. These safety protocols will remind us of our responsibilities to work to safeguard each other’s well-being to the maximum practical degree we can. We’ll still learn, have a great deal of fun and return home with rich memories and new friends.
Exeter Summer 2021 STUDENT HANDBOOK TABLE OF CONTENTS STUDENT LIFE 5 ACADEMIC HONESTY/PLAGIARISM 5 ATTENDANCE 5 BANKING & MONEY 5 BOOKSTORE 6 COLLEGE SEMINARS 6 COURSE REQUIREMENTS 6 COVID-19 6 DINING SERVICES 6 DRESS CODE & PACKING LIST 7 EMAIL 8 GRADES 8 HOMEWORK 8 INFORMATION TECHNOLOGY 8 LAUNDRY 8 LIBRARY 9 LION CARD 9 LUGGAGE 10 MAIL 10 MEDICAL SERVICES 10 PHONES & WEB-ENABLED DEVICES 12 PHOTO & MEDIA POLICY 12 POLITICAL SIGNS 12 RELIGIOUS SERVICES 13 STUDENT ACTIVITIES 13 SWIM TEST 13 TRANSPORTATION 13 VISAS 15 VISITING & GUESTS 15
Exeter Summer 2021 STUDENT HANDBOOK TABLE OF CONTENTS (continued) BOARDING STUDENT INFORMATION & GUIDELINES 16 DORM ACCESS 16 DORM CHECK-IN 16 FURNISHINGS AND EQUIPMENT 16 HOUSING 16 ROOM INSPECTIONS 17 ROOM AND POSSESSIONS SEARCHES 17 ROOMING POLICY 17 DAY STUDENT INFORMATION & GUIDELINES 18 DAY STUDENT REGULATIONS 18 DORM MEETINGS 18 EMAIL 18 EXETER SUMMER LIFE AND FIELD DAYS 18 POST OFFICE 18 MOTOR VEHICLES 19 DISCIPLINE PROCESS DURING THE SUMMER 20 RULES & REGULATIONS 21 OTHER PROHIBITED ACTIVITIES 23 OTHER POLICIES 25 COMMUNITY CONDUCT & DISCRIMINATION POLICY 25 ACCEPTABLE USE POLICY 28 INTERNET & SOCIAL MEDIA POLICY 31 CAMPUS SAFETY, EMERGENCY RESPONSE & PERSONAL SAFETY 31 PARENT POLICIES & EXPECTATIONS 33 NEW HAMPSHIRE STATE & MANDATORY REPORTING LAWS 34 SEXUAL MISCONDUCT POLICY 36 SEXUAL INTIMACY 40 IMPORTANT PHONE NUMBERS/EXETER SUMMER OFFICE HOURS 41 APPENDIX: MEMORANDUM OF UNDERSTANDING 42 Exeter Summer reserves the right to make changes to the Student Handbook when, and as often as, needed. The information in this handbook is current as of 07/04/2021. EXETER SUMMER | STUDENT HANDBOOK 5
Student Life ■ ACADEMIC HONESTY/ Turnitin™ will be used for all assignments. Faculty members who suspect cases of academic dishones- PLAGIARISM ty must report their suspicions to the Exeter Summer The Academy is confident that students of Exeter Sum- Dean. Students who have questions about plagiarism mer are committed to achieving academic success or other forms of academic dishonesty should always through honest effort. In order to ensure our students ask their teachers for guidance. In addition, students are successful, we define plagiarism as follows. will find a thorough explanation of plagiarism, the ac- ademic honesty statements provided by academic de- What is plagiarism? partments, and tutorials about academic honesty on Dictionaries define plagiarism as the stealing and pass- the Exeter Library website: https//libguides.exeter.edu/ ing off as one’s own the ideas, words, opinions, etc., CopyrightandPlagiarism of another. The blatant copying of another student’s homework or examination, or of long passages from published writings or works of art, is a serious academ- ■ ATTENDANCE ic offense punishable by dismissal. However, there are Students are required to attend all classes, including gray areas of academic dishonesty, and students are SSAT or SAT Prep (if enrolled), sports, and music sometimes confused as to what kind of “borrowing” is lessons (if enrolled). Inadequate participation in class ethical and permissible. discussion and group projects weakens students’ grasp of Harkness teaching and learning and deprives class Plagiarism is a broad term which includes more than member of the insights each member can provide. simply the unacknowledged use of another author’s A student who has been absent without an adequate precise words. Just as unethical is the paraphrasing of excuse will be referred to the Exeter Summer Dean or another person’s story or the repetition of critical judg- the Director of Exeter Summer. ments without acknowledgment. Students should not retell stories or recycle theories they have encountered In the case of illness, students must go to the Health elsewhere without attributing such stories and theories Center. Parents/legal guardians of Day Students must to their authors. Creative expressions that do not rely on call the Health Center at 603.777.3420 to report their language—such as music and the fine arts—must also be child’s absence. original. Students are not permitted to arrive late or depart early Plagiarism may involve the use of work by fellow stu- from the Exeter Summer program and must complete dents as well as that of published authors. A student the entire five (5) weeks in order to receive grades and may not receive unauthorized assistance from a peer. comments. Likewise, a student may not submit under their name alone work that they completed in collaboration with ■ BANKING AND MONEY peers. Rather, students must seek permission to work in a group, and if collaboration has been authorized, they We discourage students from keeping large sums of money must acknowledge the participation of every member on hand and recommend that they enroll in the Academy’s of the group. A student’s use of their own previous work Lion Card program (see Lion Card section), use an can also constitute academic dishonesty unless the stu- automated teller machine (ATM) to obtain cash or purchase dent has secured their instructor’s permission before- a VISA Travel Money card. There are two ATMs on campus: hand to submit that work. one is inside the Elizabeth Phillips Academy Center near EXETER SUMMER | STUDENT HANDBOOK 5
the post office; the second is on the outside of the Jeremiah ■ COLLEGE COUNSELING Smith Hall building (west side) near the parking area. There is a charge ($2.50) for each ATM transaction in addition WORKSHOPS to any fees charged by your bank. There are other ATMs Three informational workshops will be offered this available at banks in Exeter within walking distance. summer: College Counseling 101: The Basics: this workshop focuses Additional expenses for the session, including books and on understanding college admissions to U.S. universi- supplies are approximately $200 to $300. The Bookstore ties: what students from 9th through 11th grade need to accepts cash, Lion Cards, credit/debit cards, and checks think about and the actions they need to take. Whether drawn on U.S. banks; Grill (on-campus café) accepts cash, you are a high school freshman planning your curricu- Lion Cards and credit/debit cards; and the Student Activities lum or a rising senior preparing for next year’s applica- Office accepts Lion Cards and credit/debit cards. tions, this “how to” workshop can be helpful for you. ■ BOOKSTORE Understanding Need- and Merit-Based Financial Aid: this The Exeter Bookstore is managed by Barnes & Noble workshop will answer student questions about student College. Students will find all required textbooks and loans and grants, merit scholarships based upon aca- supplies at the start of Exeter Summer. Most methods of demic and extracurricular achievement, and how you payment are accepted including cash, Lion Card, trav- and your family can determine your eligibility for both. elers cheques, Barnes & Noble gift cards, VISA, Master- Applying to U.S. Universities as an International Student: Card, and AMEX. Students spent an average of $200 to this workshop builds on the first workshop, College $300 for course books and supplies. The Exeter Book- Counseling 101: The Basics, and will address the chal- store also offers students a selection of classic literature, lenges and opportunities non-US citizens face when reference books, current bestselling titles, new releases, applying to American universities. We strongly recom- and a wide selection of college test preparation books. mend international students also attend Workshop #1, The bookstore is the student’s convenient one-stop- to gain a basic understanding of the admissions process. shop for Phillips Exeter Academy clothing, souvenirs, school supplies, computer accessories, prepaid phone ■ COURSE REQUIREMENTS cards, snacks, greeting cards, and dorm supplies. It is your responsibility to read the course descriptions Textbook pricing can vary depending on the courses a with requirements for all of your courses. Refer to your student has enrolled in. The bookstore makes every ef- student portal for the list of your classes. You are re- fort to provide students with the option of purchasing sponsible for bringing the required equipment that is used textbooks when available. By purchasing a used noted for each class. text, students can save 25% on what a new text would Review the course requirements in the catalogs below: cost. At the end of Exeter Summer the bookstore will ACCESS EXETER Catalog also provide a “book buyback” where students can sell UPPER SCHOOL Catalog some of their textbooks back to the bookstore for a per- centage of the cover price. ■ COVID-19 We will continue to update the COVID-19 page our The Exeter Bookstore will be open on Registration Day, website with the required COVID-19 protocols. In Monday, July 6 from 9:00am–5:00pm. Regular hours addition, we will email those updates to enrolled during Exeter Summer are Monday-Friday 8:30am– students. 5:00pm and Saturday 10:00am–2:00pm. Find more in- formation about the Bookstore at exeter.bncollege. com or you may call the store at 603.777.3500. ■ DINING SERVICES Dining Services operates the residential, retail and ca- tering operations at Phillips Exeter Academy. The res- EXETER SUMMER | STUDENT HANDBOOK 6
idential program offers three meals a day and snacks, • No strapless tops, tops with straps less than two seven days a week in the dining hall. Our menus are inches wide, mesh shorts or apparel that reveals reviewed on a consistent basis by the Academy’s di- the midriff, buttocks or chest. etitian and Executive Chef, focusing on providing nutritional balance, on offering a variety of choices, Our students come from many different ethnic and and on our commitment to the principles outlined by cultural backgrounds, which in itself contributes to the Menus of Change, developed by the Harvard School of Exeter Summer experience. If you are the owner of an Public Health and the Culinary Institute of America. ethnic costume or play a musical instrument from a dif- ferent culture, please bring it with you and share your The following principles should be observed: heritage with others (there will be a great opportunity to 1. China, utensils, and trays may not leave the dining share your culture during our Cultural Awareness Day). hall. 2. You are responsible for cleaning up after yourself Each dorm room is furnished with a bed, dresser, desk, and your table upon completion of your meal or closet or wardrobe, lamp, chair and a wastebasket. visit. Packing List: 3. Backpacks must be stored in cubbies or on hook, • Basic school supplies (pens, pencils, notebooks) please use these and do not block egress by drop- • Bathing suit, beach towel ping backpacks at the dining hall entrance. This is • Bedding: twin XL sheets, pillow, and light blanket a safety issue. (see the Laundry section for more information on 4. Always treat the Dining Hall staff with respect. If linens and laundry services) you have questions, please feel free to ask faculty • Cell phone and/or prepaid phone card (See Phones and dining hall staff for assistance. section) 5. Please use hydration station on campus to refuel • Hangers water bottles. Refilling water bottles with product • Laundry soap, if doing your own laundry from the dining hall is not allowed; this is a food • Lightweight jacket safety protocol. • Pajamas, slippers, bathrobe 6. No takeout containers or paper plates may be • Raincoat or umbrella brought into the dining hall. Please do not wrap • Shoes ( athletic, casual, and dress) food to go. • Shorts (See Dress Code section) 7. Guests are not allowed in the dining hall. • Small room fan • Socks ■ DRESS CODE AND PACKING • Sports equipment (for recreation and for sports LIST classes) • Sweater and/or sweatshirt During Exeter Summer, students and faculty dress in- • Toiletries (shampoo, soap, deodorant, razors, sun formally, but are expected to be well groomed and to block, bug repellant, calamine lotion or After Bite™) show good taste in their choices of clothing during all • Towels and washcloths required academic and administrative appointments. • Under clothing Summer temperatures normally average 75-90°F (24- 32°C) with nights cooler than days. Casual clothes are What NOT to Bring: usually worn to class and must meet the general guide- • Air conditioners lines below. For more formal occasions, such as reli- • Beanbag chairs gious services appropriate dressier clothing is expected. • Bicycles, rollerblades/skates, skateboards, scoot- ers, gyro-scooters, or any other wheeled vehicle General Guidelines: or device, with the exception of wheelchairs & • All hemlines must be at least fingertip length. ambulatory devices • All clothing must be clean and in good repair • Drones (not torn, frayed or cut off ). • Furniture EXETER SUMMER | STUDENT HANDBOOK 7
• Heat producing items including: irons, coffee reports from their instructors and advisers. Teacher re- pots, corn poppers, hot plates, toasters, electric ports generally include a brief description of the course, immersion coils, high-voltage electrical applianc- as well as a statement about the student’s academic es, halogen floor lamps, & high intensity lamps progress and effort level. These comments are confi- that generate excessive heat dential. Parents/guardians and schools may use the • Lighter or vaping devices comments as they see fit to represent the work for a stu- • Pets dent. The Exeter Summer Office does not forward • Plants copies to colleges, high schools or other institu- • Refrigerators tions. No comments are issued if a student leaves • Smoking materials of any kind before completing the program. • Stringed lights or Christmas lights • Televisions • Valuables ■ HOMEWORK • Weapons, including those used for martial arts, Students should expect an average of one (1) hour of knives, any type of firearms, stun guns, Tasers homework per class/per night. Thorough preparation is or air guns of any sort, including BB guns essential for successful participation in a Harkness class • Refer to Boarding Student Information and Guide- and students must be prepared to budget their time ac- lines for additional prohibited items cordingly. ■ EMAIL ■ INFORMATION All students will be assigned an exeter.edu email address. Students are responsible for checking their TECHNOLOGY email daily. This information will be provided to you The Information Technology (IT) Department oversees prior to arrival at Exeter Summer. information technologies at Phillips Exeter Academy. IT supports student technology resources that include net- ■ GRADES work accounts, email, Canvas, Exeter Connect, wire- less network connectivity, and printing. For sup- port Exeter Summer emphasizes learning for learning’s sake. or questions about technology, call 603.777.3693, email Most grades will be (S) Satisfactory and a small percent- itservices@exeter.edu, visit exeter.edu/sstech or stop age of students will achieve (H) Honors. Unsatisfacto- by one of their offices located at the Data Center, 255 ry work is graded as (U). Equivalent letter or number Water Street (corner of Main and Water streets), or grades (B or 85) cannot be provided by Exeter Summer. Phillips Hall, Room 004. No grade is given if a student leaves before completing the program and the closing assembly. Due to course assignments and homework, students HONORS: The student excelled in all aspects of the are required to bring a computer (see Courses section course, including quality of preparation, daily partici- for specific course requirements). The computer should pation, and total effort. run the latest available operating system or the one prior and have up-to-date anti-virus software installed. As a SATISFACTORY: The student completed the require- member of the Exeter community it is your responsibili- ments of the course and demonstrated basic compe- ty to adhere to the Acceptable Use Policy (see Acceptable tence in the subject matter. Use Policy section). UNSATISFACTORY: The student failed to complete ■ LAUNDRY the work of the course and/or did not demonstrate basic The Academy has partnered with E&R Laundry and Dry competence in the subject matter. Cleaners (E&R) to offer our boarding students weekly linen and personal laundry services. Students who sign A few weeks after the end of the session, students and up for E&R’s wash/dry/fold laundry service will receive parents/guardians receive via the student portal written a personalized laundry bag and can send in one full bag EXETER SUMMER | STUDENT HANDBOOK 8
per week (any garments that can be cleaned in a washer official ID card of Phillips Exeter Academy. Students and dryer on normal cycle). Also available from E&R are will receive their card on Registration Day and must linens for rent: sheets, pillowcases, and towels. keep this card available at all times. The Lion Card may be used within the Academy campus for purchases at For complete details on how to purchase any of E&R’s the Bookstore, Grill and Student Activities Office. Funds services and to answer any questions, visit their web- can be added by: site at www.thecampuslaundry.com. You may also call 800.243.7789 inside the U.S. or 603.627.7661 outside CASH TO CARD MACHINE the U.S. The Cash to Card Machine located in the Elizabeth Phil- lips Academy Center is a convenient way to load money There are washers and dryers in the dorms. Addition- onto student Lion Cards. The machine takes cash and ally, there are two coin-operated Laundromats within credit cards allowing students immediate access to the newly deposited funds. walking distance of the Academy. Payments are also accepted via our convenient ■ LIBRARY and secure electronic billing and payment system: Housed in the Class of 1945 Library is a collection un- TOUCHNET® surpassed by any other secondary school. The building, Your TouchNet login credentials and instructions will designed by Louis I. Kahn, opened in 1971 and has the be available to you and your parents/guardians on your capacity for 250,000 volumes and more than 400 read- student portal. (Funding of your Lion Card account ers. will be activated in June). Seminar rooms and group study rooms located through- Once logged into exeter.edu/ebills with Student ID and out the building are available for viewing videos, group PIN: study, and workshops. The library is networked and • Click the tab at the top that says wireless, and is set up to be the center on campus for “Make Payment”. information and technology. There are computers for • At “Select Account” in drop down make sure public access to the Internet; the library’s catalog; elec- “Lion Card” shows in the box. tronic journals; databases; and many other electronic • Click the “Select Button” to the right (this saves resources. The Library Commons on the ground floor is your selection). an ideal space to foster social interaction and unplanned • At current Account Balance enter the amount in collaboration between classes. the box to the far right that you wish to add to the Lion Card Account. Click “Continue”. The library has 204 study carrels for student use; 112 Funds added will display as a negative balance, (i.e., have locking compartments in which students can store -$700) and will show as a $0 balance when the funds their belongings. Day students may reserve a carrel are depleted. during the summer. The print book collection numbers • Choose the “Payment Method” you want to pay more than 150,000 volumes, and there is access to over 190,000 e-books. In addition, the library regularly re- with at the drop down and click “Continue”. ceives about 300 domestic and foreign magazines and • Enter your bank or credit card information and newspapers, and has access to more than 25,000 on- save for future use, if desired. line magazines and newspapers. The video collection • Click “Continue”. includes more than 5,500 films for both academic and recreational use, plus access to 88,000 streaming films. **Please be sure to set up a saved refund account (U.S. bank accounts only) which will expedite any refunds ■ LION CARD due back. To set up a Refund Account in TouchNet, go to “My Profile Setup” to the far right of the screen and The Lion Card is a multipurpose identification, dorm click on “Electronic Refunds,” then follow the steps to access, and on-campus debit card, which serves as the complete. EXETER SUMMER | STUDENT HANDBOOK 9
CHECK All mail and packages are sorted and distributed to You can also add funds to a Lion Card via checks drawn the appropriate PEA box numbers throughout the day. on a U.S. bank. Please be aware it may take several days Packages are also received daily from other messenger for a credit to appear on your student’s account when services, such as UPS, FedEx, and DHL. The post office paying by check. is also an on-campus site for the purchase of stamps. INTERNATIONAL FUNDS Students will be assigned a campus box number. This You can add funds to a Lion Card using an international information will be available on the student portal. bank account through our partner Flywire: Boarding students should promptly notify parents/legal https://exeter.flywire.com guardians of their PEA mail box number. All students (boarding and day) should be in the habit of checking To verify funds have been received and credited, please for mail daily. The campus mail room is open Monday view your online account. Click here for detailed Lion – Friday, 8:00am to 3:50pm, and Saturday, 8:00am to Card funding instructions. At the end of Exeter Sum- 11:50am. mer, remaining balances over $10 will be refunded to you. Address mail as follows: Student’s Full Name (please, no nicknames) The Lion Card is not an ATM card. You do not c/o PEA Exeter Summer have the ability to withdraw cash from it. Refer PEA Box # (Example: *PEA Box #1234) to the Banking and Money section for ATM options. 20 Main Street Exeter, NH 03833-2460 ■ LUGGAGE *Please do not use “P.O. Box” number Please mark all luggage with: ■ MEDICAL SERVICES Student’s Name Phillips Exeter Academy’s Lamont Health and Well- EXETER SUMMER ness Center offers a variety of health care services to Ex- Phillips Exeter Academy eter Summer students. They are here to help students 20 Main Street with health concerns of all types, minor and major, Exeter, NH 03833-2460 emotional and physical. The Lamont Health and Well- ness Center is located on Tan Lane, behind the Phelps Such identification is especially important for students Science Center. Walk-in services are available from arriving by plane. Since airline delays and lost lug- 7:00am-8:00pm. Emergency services are available at gage can occur, it is recommended that students carry all times, with a registered nurse on duty 24 hours a day, with them whatever they will need for the first night. 7 days a week. A physician is on call 24 hours a day, 7 days a week as well. In addition, beds are available for Rate Liner will be on campus during the last few days of daytime or overnight care. Exeter Summer for students to ship luggage home. Rate Liner accepts all major credit cards, cash, and travelers GENERAL MEDICAL SERVICES cheques. Further details will be provided to students In non-emergency situations, students may seek health during Exeter Summer. information, advice, and treatment by calling the Lamont Health and Wellness Center to make an ap- ■ MAIL pointment. Students should call the main number at Postal services are available for both day and boarding 603.777.3420. If you are not well enough to attend class students during Exeter Summer. The Academy post of- or other Academy appointments, you will be allowed to fice is located on the first floor of the Elizabeth Phillips rest at the Health Center until you are feeling better. If Academy Center. Mail is received daily from the U.S. your condition requires the attention of the physician, Postal Service. EXETER SUMMER | STUDENT HANDBOOK 10
the nurse will either consult with the physician at that HEALTH FORMS time, or schedule you for the soonest available physician Health forms are required and must be submitted by appointment. June 1, 2021. All forms are to be completed on the Pa- tient Portal. You may access the portal through the link FEES https://exeter.medicatconnect.com using your stu- Healthcare provided to any student within the Lamont dent’s Phillips Exeter Academy credentials. For ques- Health and Wellness Center is free of charge and there tions about the Patient Portal, please contact the Health are no bills associated with these services. Other ser- Center at 603.777.3420. vices, including laboratory tests, imaging/x-rays, pre- scriptions, specialist visits, emergency room trips and INTERNATIONAL STUDENT INJURY AND hospitalizations, are items that will be charged to your SICKNESS INSURANCE PLAN insurance plan. Treatment costs that are not covered by We are able to offer an International Student Injury and private insurance plans are the responsibility of the stu- Sickness Plan for Exeter Summer 2021. All Internation- dent’s parent/legal guardian. al students enrolled in the Exeter Summer program are eligible for coverage and will be automatically enrolled. PRESCRIPTIONS AND PSYCHOTROPIC MEDICATIONS The cost of the International Student Insurance is $238 Prescriptions and over the counter medications may be for Exeter Summer 2021. The plan coverage dates are obtained through the Health Center and local pharmacy, 7/5/21 - 8/7/21. Please refer to the plan summary and as appropriate. We discourage the stocking of any med- brochure (see links below) for more information includ- ications in the dorm, and would like to be made aware ing full benefits and exclusions. of any prescription medications the students will be bringing to school. All psychotropic medications must International Student Injury and Sickness Plan for be stored at the Health Center, and will be dispensed Exeter Summer 2021 - Summary in weekly allotments. These medications include stim- ulants such as Vyvanse, Ritalin, Concerta, Strattera, International Student Injury and Sickness Insurance and Adderall and antidepressant medications such Plan Certificate of Coverage - Brochure as Wellbutrin, Prozac, Zoloft, Paxil, Celexa, Lexapro, Effexor, and Imiprimine. This policy serves to protect all We regret to inform you that we remain unable to offer students. We require that individuals prescribed these health insurance coverage to our domestic students at medications inform us of their treatment and bring their this time. Please know that this is not by choice and is medication to the Health Center at the beginning of completely outside of the Academy’s control. Rather, it Exeter Summer or at initiation of treatment. We are reflects Federal and State regulatory issues that are im- sensitive to issues of confidentiality and can assure stu- pacting the private secondary schools overall. dents that their privacy will be respected. We recognize that not being able to offer a domestic ATHLETIC TRAINERS/SPORTS INJURIES student health plan may be a worrisome change for The Athletic Training Center (ATC) is located on the some of our families. There are several ways in which ground level of Love Gymnasium, adjacent to the bas- you might be able to maximize healthcare coverage for ketball courts and the ice hockey rinks. The ATC func- your domestic student. Please know that any health- tions as an extension of the Health and Wellness Cen- care provided to any student within the Lamont Health ter and is staffed by certified/licensed athletic trainers. and Wellness Center is free of charge and there are no Working under the direction of the school physician, bills associated with these services. Other services, in- the staff provides services for the prevention, recogni- cluding laboratory tests, imaging/x-rays, prescriptions, tion, treatment and rehabilitation of orthopedic and specialist visits, emergency room trips and hospitaliza- sports-related injuries. tions, are items that will be charged to your insurance plan. EXETER SUMMER | STUDENT HANDBOOK 11
If your student currently has a State-funded healthcare ■ MEDIA AND PHOTOGRAPHY plan like Medicaid, there may be some services that are only covered within your specific state of residence. POLICY Phillips Exeter Academy supports media, photography You can check the coverage by calling the number on and other requests that directly connect to the educa- your insurance card or checking the following link: tional mission of the school. Please keep in mind that: https://www.healthcare.gov/medicaid-chip/chil- drens-health-insurance-program/ • Any media or photography requests, including interviews with Academy employees or students, If your child has no insurance coverage or has should be directed to the Director of Communica- State-funded healthcare, and has health conditions tions for approval. that require medications, visits to specialty providers, • If approved, a media representative or photog- or regular laboratory tests, please contact us to discuss rapher interested in visiting the campus should this further. We would like to partner with you to assure expect to be accompanied by a member of the we provide seamless care for your student during Ex- Communications office. eter Summer 2021. We look forward to hearing from you • The Academy does not normally allow its facilities to help work through your concerns. You can reach the to be photographed for commercial use. Health Center by phone at 603.777.3420 or by email at healthservices@exeter.edu. The Academy routinely captures photos and live or taped video of its students, employees and visitors to ■ PHONES AND WEB-ENABLED campus and uses these images on its website and social media channels and in the alumni magazine, fundrais- DEVICES ing materials, advertisements and student publications Students are strongly encouraged to bring their cell The Academy reserves the right to reproduce these im- phones or web-enabled device to campus. Campus ages and files. By studying at, working at or visiting PEA, Safety uses an Emergency Text Notification system in an individual acknowledges this right of the Academy. case of an emergency. However, use of these devices are not permitted during classes, (unless teacher required), The Academy does not release information about or assemblies, or other Academy appointments. pictures of its alumni, students or employees without permission, and has no liability for photographs used International students: be sure to check with your without permission. cell phone carrier to ensure your phone will receive domestic and international calls while in the United Please see the Student Media Waiver in your enrollment States. contract for additional details. Landline telephone service is not provided to student dorm rooms. There is a common room phone in each ■ POLITICAL SIGNS dorm for local Exeter area calls and prepaid phone card/ Students are free to express their political opinions in credit-card calls. and outside of class and to engage in political activities, and are encouraged to do so. However, given very spe- Parents/guardians may communicate with Exeter Sum- cific federal laws and guidelines for nonprofit institu- mer personnel only (not students) via the Exeter Sum- tions such as the Academy, it is important that they do mer email address: summer@exeter.edu or by phone to so as private individuals and avoid the appearance that the office 603.777.3488. Our office business hours are: they are speaking or acting on behalf of the Academy 7:30am – 4:00pm on Mondays, Tuesdays, Thursdays in town, state and federal political matters. Therefore, and Fridays; 8:00am – 5:00pm on Wednesdays and students may not display signs for candidates seeking 8:00am - 12:00pm on Saturdays. The office is closed offices outside our school. on Sundays. Outside these hours, please follow instruc- tions on our voice mail. EXETER SUMMER | STUDENT HANDBOOK 12
■ RELIGIOUS SERVICES Saturday, August 7. We cannot accommodate students on campus prior to arrival on Monday, July 5 or after If you normally follow a religious discipline or attend departure on Saturday, August 7. services during the year, we would like you to have the opportunity to do so this summer as well. While we may Exeter Summer provides shuttles from Boston Logan not be able to provide everything you are accustomed International (BOS) Airport (Massachusetts) and to having in worship, we would like to encourage you Manchester-Boston Regional (MHT) Airport (New to continue your practice as fully as possible. Our reli- Hampshire). Reservations for the shuttles are required. All gion/spiritual support person and other adults will help students must provide travel information by submitting students organize meetings as well. Students seeking the transportation form (on the student portal) by June 1. a space for Shabbat services may decide to use one of Students must wear masks at all times when in the airport the rooms in Phillips Church or The Seabrook Room in and on the bus. Elm Street Dining Hall. Students may also decide to go to temple in nearby Portsmouth on Friday nights. No Please contact the Transportation office at matter what your religious heritage or practice we will transportation@exeter.edu if you have questions help you be able to practice and get to know others as concerning travel for your student. you wish ARRIVAL TO EXETER: ■ STUDENT ACTIVITIES Exeter Summer provides free transportation to Exeter for The mission of the Exeter Summer Student Activities students on Monday, July 5 from the following locations: office is to provide students with educational and lei- BOSTON LOGAN INTERNATIONAL AIRPORT sure opportunities. We strive to create a program that (BOS), BOSTON, MASSACHUSETTS – Space on buses supplements the academic and physical education is available ONLY by reservation through completing the program with responsible recreation. Since students student transportation form. Buses pick up from Logan can choose to participate in activities, Exeter Summer Airport Terminal C. Students arriving at terminals other charges a user fee, rather than a blanket charge included than “C” should take the free MASSPORT Shuttle Bus to in the tuition. The user fees are based on cost of admis- Terminal C with their luggage. If you travel to Boston by sion (where applicable), and administrative expenses. train or bus, you must get yourself to Terminal C at Logan We will offer a number of no cost on-campus activities Airport by taking a taxi or public transportation (MBTA). throughout the summer. We will continue to enhance When you arrive at Terminal C, go to the lower level and these activities in response to students’ ideas. to the right of the Jet Blue luggage carousels (if facing the outside of the terminal). Students should stay inside, look On-campus free events may include: for Door #110 and a Dunkin’ kiosk. The Exeter Summer Crafts, Outdoor Movies, Carnival, Magician, and Flick Representatives will be near the end of this corridor in n’ float Terminal C close to the extra seating and rest room area. Check-in with the Exeter Summer Representatives for ■ SWIM TEST the trip to Exeter. All students who wish to take part in pool activities must take a mandatory swim test once on campus. Students MANCHESTER-BOSTON REGIONAL AIRPORT who choose not to take or do not pass the swim test will (MHT), MANCHESTER, NEW HAMPSHIRE - Space not be allowed to participate in any water activity. on buses is available ONLY by reservation through completing the student transportation form. Students ■ TRANSPORTATION arriving at the Manchester Airport should gather their Exeter Summer students must arrive to campus on luggage and go to the far end of the terminal to the right Monday, July 5 between 8:00am and 6:00pm for of the Airport Information Counter and the Rental Car Registration Day. Students may depart campus on Friday, desks. Check-in with the Exeter Summer Representatives August 6 after the final assembly (after 12:00pm/noon). for the trip to Exeter. All students must be off campus by 12:00pm (noon) on EXETER SUMMER | STUDENT HANDBOOK 13
NOTE TO PARENTS/GUARDIANS – Due to the For any other travel questions, please contact the restrictions of COVID, we cannot accommodate parents/ Transportation office at transportation@exeter.edu. guardians on the buses to campus with their children. Parents/guardians must make private arrangements (i.e., DEPARTURE FROM EXETER: cabs or airport shuttles) to get to campus. There are two departure days at the end of Exeter Summer: Friday, August 6 or Saturday, August 7. SHUTTLES AND LIMOUSINES Following is a list of area companies that provide Friday, August 6 - Students may depart campus after transportation service. Most will require advance the final assembly (after 12:00pm/noon). reservations. The Academy does not endorse any of these listed companies. You are responsible for any contracts Exeter Summer provides free transportation on Friday, you negotiate. Prices quoted are subject to change. Note: August 6 from Exeter to Boston Logan International in all cases, be careful about the extra fare added for (BOS) Airport (Massachusetts) and Manchester-Boston baggage and driver gratuity. Inquire beforehand! Regional (MHT) Airport (New Hampshire) starting at 3pm. Students who wish to take the Exeter transportation C&J Bus must have flights leaving no earlier than 6pm (domestic) 800.258.7111 or 8pm (International). www.ridecj.com Buses to/from Logan Airport (Boston)/South Station Students who need Unaccompanied Minor service from and to/from Newburyport, MA, and Portsmouth, NH Phillips Exeter Academy on Friday, August 6 need to (Pease Airport) schedule flight times no earlier than 6pm (domestic) or 8pm (International). Exeter Summer cannot offer Flight Line, Inc. transportation for earlier flight times and it will be the 603.893.8254 family’s responsibility to get their student(s) to the www.flightlineinc.com airport. Great Bay Limousine Saturday, August 7 - All students must be off-campus 603.431.6490 by 12:00pm (noon). www.greatbaylimo.com When planning your return flights on Saturday, August AIRPORT AND TRAIN INFORMATION 7, departure times should be after 8:00am for flights Airports: departing from Boston Logan International (BOS)Airport Real-time status and conditions of U.S. airports: (Massachusetts). www.fly.faa.gov Buses will leave Exeter for airports beginning at 5:30am, Logan International Airport (BOS): which will allow plenty of time for students to make their www.massport.com/logan-airport flights. Transportation for international flights that may require an earlier departure will be addressed on a case- Manchester-Boston regional Airport (MHT) by-case basis. www.flymanchester.com Exeter Summer provides free transportation on Friday, Trains: August 6 and Saturday, August 7 from Exeter to the Amtrak trains from South Station (Boston): following locations: www.amtrak.com The local Amtrak train, The Downeaster, runs from BOSTON LOGAN INTERNATIONAL AIRPORT Portland, Maine, to Boston/North Station, stopping in (BOS), BOSTON, MASSACHUSETTS Exeter: www.amtrakdowneaster.com - Friday, August 6 (flights 5:00pm or later) - Saturday, August 7 (flights after 8:00am) Amtrak has a strictly enforced policy that no child under 16 may ride the train without an adult (a person over 18). Transportation to Boston Logan International (BOS) EXETER SUMMER | STUDENT HANDBOOK 14
Airport (Massachusetts) will be provided dropping • In accordance with the airline’s policy, chaperones students at Terminal C. will escort the student to their departure gate and remain at the gate until the flight takes off. How- MANCHESTER-BOSTON REGIONAL AIRPORT ever, in some situations, the chaperone will have (MHT), MANCHESTER, NEW HAMPSHIRE more than one student to escort. When that occurs, - Friday, August 6 (flights 4:00pm or later) the chaperone will escort each student to their - Saturday, August 7 (flights after 8:00am) respective departure gate. The student will be told to remain at the gate. The chaperone will check-in Transportation to Manchester-Boston Regional (MHT) periodically with each student and will be at the gate Airport (New Hampshire) will be provided dropping during the boarding process. students at the terminal. If you have questions concerning travel for your UNACCOMPANIED MINORS POLICY student, please contact the Transportation Office at Most airlines require younger children (15 and under) transportation@exeter.edu. to be accompanied to the gate by an adult who must supervise the child for the duration of their journey and ensure that they are picked up by a designated guardian. ■ VISAS Because each airline has different age and/or connections Based on the U.S. State Department rules and regula- restrictions, it is the parents/guardians responsibility to tions, the appropriate status for travel to our program make these arrangements directly with the airline. is “Visitor” not “Student”. Refer to the “Do you need a Visa?” section on the U.S. Visa website https://trav- Arrival: Students who purchase Unaccompanied el.state.gov/ to determine if you are eligible for the Visa Minor service from an airline and require our arrival Waiver Program. If you are not eligible for the Visa transportation service must indicate that they are Waiver Program you will be required to apply for a Visi- unaccompanied minors on the student transportation tor Visa at a U.S. consulate in your country. form. Exeter Summer will arrange for a chaperone to meet the student at the gate. ■ VISITING AND GUESTS The Academy does not house visitors in dorms nor Departure: Students who purchase an airline’s provide meals. Local area lodging information is avail- Unaccompanied Minor service and require our able at the Exeter Chamber of Commerce website departure transportation service must also purchase www.exeterarea.org. Unaccompanied Minor service through Phillips Exeter Academy. Students will be charged an additional fee of $100/family to cover the costs associated with fulfilling the airline’s requirements for dropping off Unaccompanied Minors at the airport. This fee will be deducted from the student’s Lion Card during the third week of the program. The Unaccompanied Minor departure service provided by Phillips Exeter Academy includes the following responsibilities: • Before departure from Exeter, the student will be given their chaperone’s contact information. • The chaperone will meet the student at the bus or at the airport. • The chaperone will assist the student with any docu- mentation required by the airline’s unaccompanied minor travel policy. EXETER SUMMER | STUDENT HANDBOOK 15
Boarding Students Information and Guidelines ■ DORM ACCESS refrigerators; computer, gaming or television screens Room key and Student ID card (Lion Card) are issued at larger than 32 inches; plants; trees; stringed lights or no cost on Registration Day. Christmas lights. Appliances with powered heating el- ements are prohibited in student rooms, this includes DORM ROOM KEY – Each student is issued a key to but is not limited to: personal space heaters, flat irons, their dorm room. For security reasons, students should coffee makers, electric teapots, corn poppers, hot lock their dorm room at all times. There is a $15 charge plates, toasters, rice cookers, electric immersion coils, for replacing a lost key. The student is required to pay high-wattage electrical appliances, halogen lamps and the fee before the replacement key is ordered. All keys high-intensity lamps that generate excessive heat. In must be returned at the end of the session. addition, 3D printers soldering pens, sous vide cookers and other devices with exposed heating elements are ID CARD – Each student is issued a multipurpose iden- prohibited in all dormitory locations including student tification card. This card serves as dorm access card, li- rooms, common rooms, and basement areas. brary card, and Lion Card. ID cards must be worn on the provided lanyard around the student’s neck at all times. Students should not place laundry bags on stairways or Lost or damaged ID’s must be replaced immediately at in any other way impede stairways. a fee of $10. The Academy reserves the right to remove from stu- ■ DORM CHECK-IN dent rooms any furnishings deemed by Campus Safety Students must check into their dorms each evening by to be unduly flammable or by a dormitory adviser to be the times designated below: otherwise unsafe. The Academy disclaims any respon- sibility for personal property of students. By the enroll- UPPER SCHOOL: ment of a student at the Academy, parents/legal guard- Sunday-Friday 8:30pm; Saturday 10:30pm. ians or guardians agree to hold the Academy free from claims for any loss or damage whatsoever to personal ACCESS EXETER: property of any student. Sunday-Friday 8:30pm; Saturday 10:30pm. Dormitory rooms should always be locked when not ■ FURNISHINGS AND occupied. Students are liable for the damages to their rooms, whether or not they have been locked. Malicious EQUIPMENT damage to school property or buildings may result in All rooms are furnished with beds, mattresses, dressers, disciplinary action. closet or wardrobe, desks, chairs, lamps and wastebas- kets. Furniture other than Academy furniture is not to ■ HOUSING be installed. The Academy’s boarding students live in dormitories. Some are large brick buildings accommodating 30 to The following items are NOT permitted in student 60 students each, and others are smaller wood-framed rooms: upholstered furniture, mercury thermometers; EXETER SUMMER | STUDENT HANDBOOK 16
houses for 10 to 20 students each. Depending on the size, each dormitory has one to five resident faculty members. ■ ROOM INSPECTIONS Academy employees, including dormitory faculty and Campus Safety staff members, may enter student rooms for inspection, for health and safety purposes, and for disciplinary reasons. Such entry does not in and of itself constitute a room search. Investigation of a room’s con- tents beyond simple entry and observation is consid- ered a room search, for which the approval of the Exeter Summer Dean is required. ■ ROOM AND POSSESSION SEARCHES The Academy is committed to creating a safe environ- ment on campus for all members of the community. For this reason, there may be times when a search of a student’s room or possessions may be warranted. A fac- ulty or staff member who has reason to suspect, or has knowledge of physical or other potential harm should present their concerns to the Exeter Summer Dean, who will decide whether a search should be made. When a search is undertaken, at least one Exeter Summer Dean and a member of Campus Safety must be present. An effort is also made to include the student whose room or possessions are being searched, as well as a faculty resident of the dorm, in the event of a room search. A search of a student’s possessions, when warranted, may include such items as backpacks and electronic devic- es, including but not limited to cell phones, tablets and computers. If a controlled drug is located during a room search or discovered in any other fashion on campus, the Academy is required to notify the police (see Safe School Zone reporting laws). ■ ROOMING POLICY We firmly believe that making new friends and getting along with all types of people are essential parts of the boarding school experience, and we will not honor re- quests for specific roommates. Friends or relatives will not be housed together. Requests for a specific room or dorm must be made in writing to summer@exeter. edu and received before May 1. Students will learn their dorm, dorm room, and roommates on Registration Day. Please do not call the Exeter Summer Office beforehand to inquire about this information. EXETER SUMMER | STUDENT HANDBOOK 17
Day Student Information and Guidelines The aim of regulations governing day students is to legal guardians must call Health Services at enable them to share in as much of the boarding expe- 603.777.3420 by 8:00am on the day of the absence. rience as possible while recognizing their status as stu- dents who live at home. The behavior of day students 7. Day students are required to meet all Academy ap- must be that required of other Academy students, and pointments. day students are expected to conform, as much as pos- 8. If you live nearby, you may ride a bike to campus sible, to the same regulations as boarding students. but you may not use your bike throughout the day Whether taking only one course or three, please know on campus once you arrive. Bikes must remain that you are welcome to participate in all social func- locked up at one of the bike racks outside the tions, dorm meetings and off-campus excursions. Please Academy Center. Riding your bike during the day consider taking advantage of the opportunities to get ac- is considered a major violation of Exeter Summer quainted with other students. rules. 9. Day students are not allowed to drive boarding stu- ■ DAY STUDENT REGULATIONS dents anywhere under any circumstances. Trans- 1. When at home, day students are under the supervi- porting any other student is considered a major sion of their parents/legal guardians. Day students violation of Exeter Summer rules. are expected to be off campus by the check-in time of their program. (UPPER SCHOOL: Sunday-Fri- ■ DORM MEETINGS day 8:300pm and Saturday 11:00pm. ACCESS All ACCESS EXETER and UPPER SCHOOL dorms and EXETER: Sunday-Friday 8:30pm and Saturday advisee groups will meet at 8:00pm on Monday, July 5. 11:00pm.) You are encouraged to attend this meeting in order to meet the faculty and boarding students in your dormi- 2. Day students are assigned faculty advisers and are tory. affiliated with a dorm. 3. The Academy’s interest in the conduct of students ■ EMAIL away from campus is the same as it is in their con- Check your @exeter.edu email daily! You can check duct on campus. The Academy may hold students your email from anywhere. This information will be accountable for their off-campus conduct in appro- provided to you prior to your arrival at Exeter Summer. priate ways, including a disciplinary response. 4. Some UPPER SCHOOL day students are licensed ■ EXETER SUMMER LIFE AND drivers and use a family car for commuting be- FIELD DAYS tween home and campus (see Motor Vehicles section Please plan to participate in Exeter Summer Life Day on below for rules governing day student use of cars). July 14 and Field Day on July 21. 5. Students who are children of faculty and staff mem- ■ POST OFFICE bers are regarded as day students living off campus. Day students are assigned a PEA mail box in the Acade- 6. If a day student is out sick, the student’s parents/ my Post Office. CHECK YOUR PO BOX DAILY! EXETER SUMMER | STUDENT HANDBOOK 18
■ MOTOR VEHICLES If day students are licensed drivers, they may drive between home and campus. Assuming proper insur- ance and parents’/guardians’ approval, they may also give rides to other day students for commuting. Once on campus, vehicles must remain parked in approved locations. APPROVED STUDENT PARKING AREAS Student vehicles may be parked on public streets (fol- lowing town parking rules) including Tan Lane, the Water Street parking lot, behind the Central Heating Station or in the parking garage under the Thompson Field House. NON-APPROVED STUDENT PARKING AREAS Students may not use the parking lots reserved for fac- ulty and staff next to dormitories, Jeremiah Smith Hall, Nathaniel Gilman House, the Tan Lane lot, the Admis- sions lot, the Spring Street lot, the Davis Center lot, the Elm Street Dining Hall lot, on Abbot Lane, behind the Health Center, or any designated resident faculty or ser- vice vehicle parking spaces. All day student vehicles parked on campus must be reg- istered with Campus Safety. Day student cars should be registered before the start of Exeter Summer. All parking violations on public ways (streets and side- walks) and all on-campus parking violations involving accessible spaces and fire lanes are enforceable by the Exeter Police Department. Tickets issued by the Exeter Police Department include a monetary penalty. The Academy’s Campus Safety officers may issue a ticket to remind drivers they have parked improperly on campus. While there is no monetary fee associated with these tickets, Campus Safety will refer students to the Exeter Summer Office if multiple violations are accrued. Vehi- cles found to be in violation of these policies are subject to towing without notice. EXETER SUMMER | STUDENT HANDBOOK 19
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