STUDENT CAREER EXPERIENCE PROGRAM (SCEP) HANDBOOK - Corps of Engineers Portland District October 2003
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STUDENT CAREER
EXPERIENCE
PROGRAM (SCEP)
HANDBOOK
Corps of Engineers
Portland District
October 2003Table of Contents
Purpose 1
Program Highlights 1
Step by Step Procedures 2
Supervisor Responsibilities 3
a. Prior to Student hire
b. After Student hire
c. Conversion to Career-Conditional Appt
Student Requirements 5
Tuition Assistance 8
Continued Service Agreement Information 9
Student Termination 10
Program Completion, Non-Competitive Conversion 11
Appendix A. Elements Required to Develop a Training Plan A-1
Sample Training Plan A-2
Appendix B. Sample Continued Service Agreement B-1
Appendix C. Sample Supervisor’s Quarterly Evaluation C-1
Sample Student Quarterly Evaluation C-2
Appendix D. SCEP Student Employment Questionnaire D-1Purpose
The purpose of the Student Career Experience Program (SCEP) is to
recruit high caliber students to fill permanent positions with
the Corps of Engineers upon completion of degree requirements/
graduation. The SCEP provides career related on-the-job training
to students that will directly support and enhance their formal
course of study and chosen career.
Program Highlights
• Student must be accepted into a high school, technical or
vocational school, college, or university and be actively
pursuing a degree. If enrolled for coursework, the student
must be taking at least a half-time academic course load
(defined by school in which the student is enrolled).
• Degree specialization must be in or directly related to the
targeted position.
• Student must be enrolled in the school SCEP if one is
available.
• Student must maintain a 2.0 minimum overall G.P.A.
• Student will be assigned duties that compliment their academic
coursework.
• Student may work flexible hours depending on academic
requirements and agency need.
• Student must sign a formal training plan written by the
employing office as a condition of the SCEP.
• After entering the SCEP, the student must work a minimum of
640 duty hours before completing degree
requirements/graduation.
• At the discretion of the employing office, tuition assistance
and/or class-related fees may be paid for mission-related
classes.
• Student must sign a Continued Service Agreement providing for
repayment of tuition assistance in the event of program non-
completion.
1• Upon completing degree requirements/graduation, it is
anticipated that the student will be converted to a Career-
Conditional appointment. However, this is not an entitlement
or guarantee, and will be subject to FTE and funding
availability.
• Students who decline an offer of permanent employment at
conversion must repay any tuition paid by the activity.
• After conversion the student may be enrolled in an advanced
training program (i.e., EIT, Power Plant Trainee). These
programs may have additional requirements for both
recruitment/selection into SCEP and conversion. The
supervisor should notify the proponent of the advanced
training program before recruitment and conversion.
• Primary regulatory guidance is in Executive Order 12015, 5 CFR
213.3202, qualification standards, and other related OPM and
agency publications.
Step by Step Procedures
• It is highly recommended that the supervisor meet with the
CPAC Specialist when considering establishing a SCEP position,
and prior to discussions with a candidate. CPAC is available
to assist with all requirements.
• Supervisor: Determines need for SCEP position and identifies
full performance position description (PD). PDs must also be
established for each grade level thru conversion and full
performance. If PDs need to be established, allow a minimum
of 30 days extra.
• CPAC: Receives application packages (resume & transcript)
submitted by applicant(s). CPAC will determine initial
suitability and eligibility of applicant, and assure degree
pursued will meet qualification standards of the targeted
position. Final determination will be made by the CPOC.
• Supervisor: Develops Training Plan that will cover OJT,
developmental work assignments, and formal training.
• Supervisor: Prepares Training Plan and Continuing Service
Agreement for appropriate signatures. Submits copy to CPAC to
forward to CPOC.
2• Supv/CPAC: Considers all processes needed, and targets a
probable effective date.
• Supervisor: Submits RPA to CPOC. Notepad should identify entry
PD, and list PDs for all grade levels, or Fasclass temp number
if new PD. Indicate student(s) you would like to consider.
(This assumes that CPAC already has the resume and transcripts
to forward to CPOC).
• RPA/Recruitment Process: Allow minimum of 3-4 weeks for RPA
and documents submitted to be processed thru channels to CPOC
Staffing for processing minimum of 2 weeks before effective
date. This may be longer if a physical is required or new PDs
need to be established.
• CPOC verifies applicant(s) eligibility and clears PPP,
veteran's preference. Notifies CPAC/Supervisor for selection.
• CPAC officially offers position to selectee, establishes
tentative effective date, and sends the student an appointment
letter, packet of benefits materials, and entry forms to be
signed. If required, will also schedule a physical exam.
• Student reports to CPAC or Project office for in-processing on
appointment effective date. Training Plan and CSA to be signed
before in-processing.
Supervisor Responsibilities
A. Prior to Student Hire
• Establish a separate folder for each SCEP appointment.
• Student Trainee (specialization) position descriptions must be
available in Fasclass or established by the supervisor for
each grade under the SCEP. Parenthetical title is of the
occupational field, not position, i.e. GS-899-4 Student
Trainee (Engineering) not (Engineer). All series for GS
students will end in “- 99”; WG series will end in “- 01”.
• Position descriptions must be available/established in
Fasclass for each potential grade after conversion if there is
further promotion potential.
3• All position descriptions for both the SCEP and the post-
conversion position must be cited on the RPA/Gatekeeper/
Notepad.
• If a specific student is not already identified, supervisor
may also advertise locally for the position.
• A detailed Training Plan must be prepared for the entire SCEP
experience. A generic Training Plan can be developed and then
customized after the student is selected. The Training Plan
will be coordinated with the CPAC to ensure that the outlined
duties are appropriate to the position and grade(s), specify
minimum work hours required, and contain all required
information. The Training Plan must be signed before the
effective date of the appointment.
• Supervisor will ensure that student signs a Continued Service
Agreement at the beginning of the SCEP appointment, and before
any tuition is advanced. The original will be forwarded to
the CPAC for submission to the CPOC, with a copy to the
student and one placed in the office’s training file. This can
be done before appointment and NLT entry effective date.
• Supervisor will ensure that the student signs the Training
Plan. A copy to be forwarded to the CPAC, a copy for the
student, and original placed in the student’s training history
file maintained by the supervisor/employing office Training
Coordinator. It is recommended that the supervisor and student
meet with the CPAC when signed, to go over the Plan and answer
questions that may arise.
• If the student was a STEP performing work related to the SCEP
duties, the supervisor may write a memo documenting the amount
of STEP hours qualifying toward the required 640 SCEP hours.
Copy furnished the CPAC and student training file.
B. After Student Hire
• Supervisor provides orientation to student.
• Supervisor will ensure that a DD 1556 Training Request is
completed and submitted to the institution in advance of each
term of academic study. A copy of each 1556 will be kept in
the student’s training history file.
• Supervisor will monitor student’s academic progress, ensuring
satisfactory course completion, and each term's formal grade
4slip from the institution has been received and placed in the
student’s training history file after each term of study.
• Supervisor is HIGHLY ENCOURAGED to prepare quarterly
evaluations on student progress, in addition to the annual
TAPES requirement. While this is no longer a requirement it
can be a highly useful assessment tool. The original will be
placed in the student's training file, and a copy presented to
the student.
• Supervisor will prepare annual appraisal for the student, to
be submitted under TAPES guidelines.
• Notify CPAC for guidance and assistance if problems arise, or
significant deviation from Training Plan.
C. Preparatory to Converting Student to Career-Conditional
Appointment.
• Supervisor has 120-days after the student completes degree
requirements/graduates to convert the student to a Career-
Conditional appointment. If the student is not offered a
degree-related position, the student has no service obligation
to repay any tuition paid by the Corps. If the student has
accepted tuition assistance and declines a Career-Conditional
appointment, the student will be billed to recover the
tuition, plus interest and administrative fees.
• Ensure that a formal transcript showing that a degree has been
conferred is furnished the CPAC to be forwarded to the CPOC.
• Prepare an RPA to convert the student to career-conditional
status. Comments on the RPA/Gatekeeper must carry a notation
as follows: “I, (supervisor’s name), certify that this
employee has satisfied all terms of the SCEP, including
minimum work hours, degree completion, and training plan
requirements, and is eligible for conversion to a
Career-Conditional appointment.”
Student Requirements
• A student must be a U.S. Citizen prior to conversion to
Career-Conditional Appointment. However, enrollment is
allowed in the program with the expectation of having U.S.
Citizenship prior to completing the SCEP and conversion.
5• SCEP students are eligible for Federal employee benefits to
include: leave, retirement, TSP, health and life. They are
eligible for performance awards. Provided they meet
qualification standards, they are eligible for promotion
without time-in-grade restrictions prior to conversion to
permanent status.
• Student must be accepted into an accredited educational
facility and actively working toward a degree.
• Student must be enrolled in the educational facility SCEP, if
one exists.
• Students must provide an initial official transcript to CPAC
(internet downloads not acceptable).
• At the beginning of their SCEP, students must sign a Continued
Service Agreement (CSA) to cover their entire program period.
The original CSA will be provided to the CPAC. When a
student accepts tuition assistance, it creates a continued
service obligation, that is, a requirement to work for the
Corps in a permanent position for a certain period of time.
The period of service obligation does not begin until after
the student has been converted to a permanent position.
• Students must ensure that a DD 1556 is prepared at least two
weeks in advance of each term of study if tuition assistance
is provided.
• Students must maintain a minimum GPA of 2.0. Courses must be
taken for a letter grade unless they are only offered
pass/fail. Students may not audit courses as part of their
SCEP.
• Students who accept tuition assistance must pass the course
with a minimum satisfactory grade of C. Grades of less than C
which were paid for in whole or part by the Government require
that the course be repeated at the student’s expense and
passed with a “C” or better, or that the tuition be repaid to
the government at the time the unsatisfactory grade is earned.
• Students must provide supervisor with a copy of the official
school grade slip after each period of study (internet
downloads not acceptable).
• Students must adhere to the established training agreement.
The work schedule may vary from term to term. Student
6schedules may be based on alternating full time work and full
time formal studies, or both may be done simultaneously
(concurrent). There is no minimum/maximum work hour
requirement for any given term. The sole criteria is that
work hours not be scheduled which will impair or hinder the
student's formal study schedule.
• After entering the SCEP, students must complete a minimum of
640 work hours PRIOR TO COMPLETION OF DEGREE
REQUIREMENTS/GRADUATION. This is a minimum and may be
increased if it does not interfere with the student’s study
schedule. It is the student's responsibility to ensure that
the minimum work requirement is met. Failure to meet this
requirement will make the student ineligible for non-
competitive conversion, and the student will be considered to
have broken the SCEP agreement (tuition will be recovered).
• Students must keep supervisors informed of any change in
status, i.e., dropped/changed classes.
• Significant modifications or extensions to the training plan
and schedule must be discussed and approved in advance by the
supervisor and documented in writing.
• If supervisor requires quarterly evaluations, complete student
portion in a timely manner.
• Upon confirmation of degree, student must provide a copy of
the final transcript showing the degree has been conferred.
In the alternative, the student may provide a copy of the
diploma together with the final official grade slip, or letter
from the institution confirming the degree, with transcript
furnished later when received.
• It is expected that the student will complete the SCEP as
agreed to in the training plan. If the student leaves DOD
employment prior to completion of the Program, the student
will be billed to recover the tuition, plus interest and
administrative fees. Similarly, if the student completes the
Program, but declines a permanent position, the student will
be billed to recover the tuition, plus interest and
administrative fees. If the Corps is not able to offer the
student a degree-related position at the end of the post-
graduation 120-day period, the student has no obligation to
repay the tuition. If the student transfers their SCEP to
another Corps/DOD agency, or transfers to another DOD agency
7after accepting a permanent position, their SCEP continued
service obligation travels with them.
8Tuition Assistance
• Tuition reimbursement may be offered to baccalaureate students
for mission-related tuition and class-related fees. Graduate
students may receive tuition assistance amounting to the
baccalaureate portion of their tuition requirements.
• Tuition assistance covers tuition and class-related fees, but
not personal fees or books. It may cover lab fees.
• Tuition is offered entirely at management's discretion; it is
not a program entitlement.
• Each tuition assistance request must be approved in advance.
A DD 1556 is required.
• Tuition assistance requires a minimum grade of "C.” If the
student does not earn the minimum satisfactory grade, they
must retake the class at their own expense and pass it with a
“C” or better, or immediately repay the amount of tuition
advanced for the class.
• Accepting tuition assistance creates a continued service
obligation for the student.
• Signing the Continuing Service Agreement does not obligate the
student unless/until tuition assistance is paid.
9Continued Service Agreement Info
When a student accepts tuition assistance, it creates a continued
service obligation, that is, a requirement to work for the agency
in a permanent position for a certain period of time, depending
on how much tuition was provided. The period of service
obligation does not begin until after the student has been
converted to a permanent position.
• A Continued Service Agreement (CSA) will be signed by the
student upon entering the program, whether or not receiving
tuition assistance.
• The CSA will cover any period of SCEP for which the student
accepted tuition assistance.
• The CSA will become effective upon the student's completion
of the SCEP and conversion to a career condition position.
• If tuition assistance is not provided, the CSA is deemed
void.
• Should the student fail to complete the program (including
the 120-day post-graduation period) for any reason other
than involuntary separation, all tuition money accepted by
the student, as well as interest and administrative fees,
must be repaid and the agency will recover this debt in any
legal way, including withholding wages.
• If the student transfers their SCEP to another Corps/DOD
agency, or transfers to another DOD agency after accepting a
permanent position, their SCEP continued service obligation
transfers with them.
10Student Termination
• Students who fail to meet academic, job performance, or
conduct standards in a Federal agency should be advised of the
areas needing improvement.
• If the student's performance or conduct fails to improve they
must be removed from the program. Students must be informed
in writing of the reason(s) for the removal with a copy of the
notification provided to school administrators. Student
trainees who are removed for any of these reasons may not be
reassigned to other positions.
• Students who discontinue their education or are disqualified
from continuing in the SCEP before completing the education
and work experience requirements will be terminated from the
Schedule B appointment immediately. These students may not be
reassigned noncompetitively to other positions, and any
tuition assistance will be recovered.
• Students who change their major and are no longer pursuing a
degree directly related to the SCEP targeted position will be
terminated from the program. This should immediately be
discussed with the supervisor. (In some cases, if the change
is in the same field but different specialization, the
Training Plan may be modified if there is a need/placement.)
• By accepting appointment into the SCEP, the student agrees to
comply with all requirements. These are referenced/ discussed
in the SCEP Handbook and Training Plan. Failure to meet SCEP
eligibility and program requirements, Training Plan, education
requirements, completion timeframe, enrollment as an active
student, or other related agreements as specified in writing
will be considered as grounds for removal and termination of
appointment from the SCEP and the Corps of Engineers.
11Program Completion
Non-Competitive Conversion
All program requirements, including minimum work hours, must be
completed prior to completion of course requirements for
conferring of degree/graduation.
• The agency has 120 days after the student meets degree
requirements/graduation to make the student an offer. The
student has 120 days after graduation to find a permanent
position.
• If the student voluntarily leaves the agency during the 120-
day post-completion/graduation period, the student is
considered to have broken the SCEP agreement and is liable to
return all tuition paid, together with interest and
administrative fees.
• Should the agency be prepared to offer the student a permanent
position, the supervisor will certify that the student had
completed the minimum work requirements prior to meeting
degree requirements/graduation.
• The student submits a final official transcript showing GPA
and that a degree has been conferred. Or, if a delay, a
letter from the institution on letterhead stating date of
completion of degree requirements and degree to be conferred,
(with transcripts furnished later when received). These items
are furnished the CPAC and forwarded to the CPOC.
• Grade at conversion is dependent upon GPA and work experience.
It is expected that two-grade interval, professional positions
will be converted at the GS-7 level. One grade interval
positions will be converted at GS-5 level, or appropriate pay
schedule grade level identified.
• If the student is promoted prior to conversion, Time-In-Grade
provisions do not apply. If conversion and promotion is
simultaneous, Time-In-Grade provisions do apply. If the
supervisor wants the conversion grade at GS-7, but the student
had not held the GS-5 level for one year, the student should
be promoted (to Student Trainee GS-xx99-7) before conversion
to the permanent targeted GS-7 position.
• The supervisor generates an RPA to convert the student a
minimum of 3 weeks before the proposed effective date. The RPA
12and documentation of completion/degree/transcript must be
received at the CPOC Staffing unit at least 2 weeks before the
proposed effective date. The remarks block on the RPA
Gatekeeper must carry a notation as follows: “I,
(supervisor’s name), certify that this employee has satisfied
all terms of the SCEP, including minimum work hours, degree
completion, and training plan requirements, and is eligible
for conversion to a Career-Conditional appointment.”
• Conversion, although expected, is not an entitlement or
guarantee. Situations with workload, FTE, funding, etc. may
change during the timeframe of initial appointment to
graduation. If feasible, efforts may be made to place the
graduate in another position if the targeted position is no
longer available.
• The employee will serve a one-year probationary period after
conversion into the permanent career-conditional position.
13Student Career Experience Program (SCEP)
APPENDIX A-1
MAJOR ELEMENTS REQUIRED TO DEVELOP A SCEP TRAINING PLAN
Name:
Title/Series/Grade: Student Trainee ( )
Target Position at Conversion:
Organization: Minimum Work Hours: 640 hrs
Program of Study: Current Year:
Educational Institution: Projected Degree:
Enter on Duty Date: Est Completion/Graduation Date:
Goals and Objectives:
Orientation:
Training Schedule:
By term/semester and/or school year if less than 1 year
Evaluation:
Compliance statement:
Conversion:
Student signature & date
Supervisor signature & date
Continued Service Agreement
Student signature & date
CF: Student, Supervisor, CPAC
Appendix A-1Student Career Experience Program (SCEP)
APPENDIX A-2
STUDENT CAREER EXPERIENCE PROGRAM TRAINING PLAN
Name:
Title Series/Grade: Student Trainee ( )
Target Position:
Organization: Minimum Work Hours: 640 hours
Program of Study: Current year:
Educ Inst: Projected Degree:
Enter on Duty Date: Estimated Completion Date:
GOALS AND OBJECTIVES:
The goals of this Student Career Experience Program (SCEP)
appointment is to develop (student) for a permanent position in
the ( organization). The knowledge and skills, coupled with
achievements both in school and on the job, will enable the
student to become a highly effective team member of _______
Portland District, Corps Of Engineers. While attending classes
and learning solutions to problems, the student will be putting
into practice the skills learned in a work setting where efforts
will be critiqued and a better product achieved. Primary purpose
of duties is to provide (_major duty_). Secondary purpose is to
train the student in all _____ functions of the office,
including_________and an understanding of professional/technical
functions and responsibilities, and the interrelationship between
________ work and specialist work. To prepare the student for
this position, the Training Plan will include both course work
specializing in______ and related fields of______, as well as
other on-the-job assignments with specialists and technicians in
direct application of work methods. The on-the-job work relating
to the _____field will facilitate the practical application of
the principles acquired in the classroom. The specialized class
work, on-the-job training, and interaction with office staff,
District managers and_______ will enable the student to become a
fully effective member of the __office__ at the end of the
training period.(Student) will enter the program as a (sophomore)
at the GS-xx99-3 level with expectations of intermediate non-
competitive promotion to GS-xx99-5. Upon obtaining the degree
and successful completion of the Training Plan,____should be
eligible for non-competitive conversion to the permanent position
Appendix A-2Student Career Experience Program (SCEP)
of __title__, GS-xxx-7, depending on funding and FTE
availability.
ORIENTATION AND SUPERVISION:
(________is currently employed by Portland District under the
STEP program, and has been assigned to the ____office since
__date__, where duties of ______have been performed.) The Branch
Chief will discuss the entire Training Plan, and explain the
duties and expectations of the position, and the rights and
responsibilities of the student under this program. The student
will provide the Chief a copy of transcripts/grades after each
term, discuss and obtain approval for modifications to the plan,
and request advance approval of training tuition. Depending upon
regulatory requirements, intermediate promotions may be allowed.
The Chief, Branch shall provide indirect supervision
during the student's total experience. Daily supervision will be
provided by ______ and staff. Supervisory/Student Evaluations
will be completed by ____ with review provided by the Branch
Chief. TAPES will be developed by . Orientation will be
provided at the beginning of each major project. The project
lead will discuss the SCEP and Training Plan, and what is
expected of the student and the Corps prior to the start of each
experience.
SUMMARY OF SCHOOL AND WORK SCHEDULE:
SUMMER (June 2003-Sept 2003) Full Time work Environmental Br
FALL (Oct 2003- Dec 2003) School & work Planning Br
WINTER/SPRING(Jan 2004-May 2004) School & work Design Br
SUMMER (June 2004-Sept 2004) Full Time work Construction Br
FALL (Oct 2004- Dec 2004) School & work Operations
WINTER/SPRING(Jan 2005-May 2005) School & Project Management
SUMMER (June 2005-Sept 2005) Full Time work Hydro,Hydra & Geotech
FALL (Oct 2005- Dec 2005) School and Navigation
WINTER/SPRING(Jan 2006-May 2006) School & Special Projects, GRADUATION
*********************************
Sophomore year GS-XX99-03:
SUMMER: June-Sept 2003: Full Time Work Environmental Br
Major focus:
FALL: Oct-Dec 2003: School & work Planning Br
Major focus:
Appendix A-2Student Career Experience Program (SCEP)
WINTER/SPRING: Jan-May 2004: School & work Design Br
Major focus:
Training sessions to attend (if not already taken)
♦ PMBP, CorpPath, POSH
♦ ______ Procedures
♦ Communications
♦ Basic _____ Assistance skills
♦ Basic computer skills
The student will gain experience in the following, as available:
♦ Participate in the _____Program including enforcing, to the
extent allowed, _____Regulations and typical day-to-day_____.
♦ Develop and present ___ programs and learn ____ operation.
♦ Protection of government property including archeological
sites and rare, threatened and/or endangered species.
♦ Serve as a Quality Assurance ________ on a contract.
♦ Participate in the___ program observation, including
completing an inspection, and participating in _________.
♦ Work with ________ to become familiar with typical procedures.
Spend a week actively job shadowing this individual.
Junior Year GS-XX99-04:
SUMMER June-Sept 2004: Full Time Work Construction Br
Major Focus:
FALL Oct-Dec 2004: School & work Operations
Major Focus:
WINTER/SPRING Jan-May 2005: School & Program Management
Major Focus:
Training sessions to attend (if not already taken):
♦ PROSPECT _________
♦ Overview of _______ Management
♦ Become familiar with the _______ Program
♦ Development of __________ procedures
♦ CEFMS basic introduction
Appendix A-2Student Career Experience Program (SCEP)
The student will gain experience in the following, as available:
♦ Participate in ________ surveys
♦ ________ administration
♦ Perform _______design
♦ Learn the ____ program
♦ Experience ________operation to include interaction with_____.
♦ Learn _______ management.
Senior Year GS-XX99-04/05:
SUMMER June-Sept 2005: Full Time Work Hydro,Hydraulics & Geotech
Major Focus:
FALL Oct-Dec 2005: School & Navigation
Major Focus:
WINTER/SPRING Jan-May 2006 School & Special Projects
Major Focus:
Graduation May 2006
Training sessions to attend (if not already completed)
♦ PROSPECT O&M Contracts
♦ Power generation equipment
♦ _______ Review Committee
♦ _______ Operations
♦ Local mandatory training
The student will gain experience in the following, as available:
♦ Knowledge of the ____Program.
♦ ___ and ____ orientation
♦ Upward reporting computer based programs
♦ Development of Cooperative Agreement with Task Orders.
♦ Answering letters from Congressional inquiries.
GRADUATION: eligible for conversion from SCEP to (Title, series
GS-05 or 07).
Appendix A-2Student Career Experience Program (SCEP)
EVALUATION:
Progress will be evaluated by the ______ Supervisor with input
from other staff members and offices depending on the assignments
and functions performed during each work period. Formal course
work and grades will be discussed at the end of each course/term
when the grade slip is furnished the supervisor. The student will
maintain satisfactory grade levels and work performance as
specified in the SCEP regulations and Training Plan, and
additionally in TAPES performance standards.
Tuition funding, modifications to the Plan, problems or other
issues will be discussed with the supervisor for approval or
resolution. Significant deviations or extensions must have
supervisor’s written approval in advance.
COMPLIANCE:
The student understands that failure to meet SCEP eligibility and
program requirements, Training Plan, education requirements,
completion timeframe, enrollment as an active student, or other
related agreements as specified in writing and referenced/
discussed in the SCEP Handbook and Training Plan, will be
considered as grounds for removal and termination of appointment
from the SCEP and the Corps of Engineers.
CONVERSION:
The student will furnish official transcripts and copy of the
degree conferred through the supervisor to the CPAC. Assuming
successful completion of the Training Plan and degree, the
student will be eligible to be converted to career/career-
conditional status in the permanent position of (Title, series, &
grade).
___________________________ ______________
Student Trainee Date
___________________________ ______________
Supervisor Date
Title
Appendix A-2Student Career Experience Program (SCEP)
APPENDIX B
U.S. ARMY CORPS OF ENGINEERS, PORTLAND DISTRICT
CONTINUED SERVICE AGREEMENT
STUDENT CAREER EXPERIENCE PROGRAM
Student:
Job Title, Series, Grade:
Course of Studies: Institution:
Entrance on Program: Estimated Program Completion:
1. I understand that taking the training shown above creates a service
obligation for me. I agree to work for the Corps of Engineers or another
Department of Defense (DOD) component for a length of time shown in paragraph
6 below. If I am involuntarily separated from my job without just cause, my
service obligation ends.
2. I understand that I can go to work for a Government department or agency
other than the Corps/DOD before my service obligation ends. I agree to give
my employing activity at least 10 workdays' notice if I do transfer outside
the Portland District/DOD by notifying my supervisor and the Civilian
Personnel Advisory Center. For any training taken at the institution shown
above, or for any training in another non-Government facility, Portland
District/DOD must decide within the 10-day period if I have to repay the
Government the total costs incurred as a result of my non-Government training
as shown on my cumulative approved DD Forms 1556. If I do not give this
notice, or if I am notified before the transfer that I must repay the costs, I
will reimburse the Government the total as described above, or the certified
actual costs. However, the amount of reimbursement will be reduced on a pro
rata basis for the percentage of completion of the obligated service (for
example, if the cost of training is $900 and I complete two thirds of the
obligated service, I will reimburse $300 instead of the original $900).
3. I understand that if I break this agreement, or if I leave Government
service prior to completing the SCEP requirements, I will be required to repay
all tuition expended on my behalf. I understand that the Government will
withhold money I owe it from the money it owes me. The Government can also
recover money I owe it in other legal ways.
4. I understand that this agreement does not in any way commit the Government
to continue my employment.
5. I understand that this agreement covers the entire period of my SCEP,
including the 120-day post-graduate period.
6. The period of continued service shall begin on the first workday after
completion of the SCEP (including the 120 day post-graduate period) or
conversion to a permanent position. It shall be calculated based on the
following formula: there shall be 3 hours of obligation for every classroom
hour of training for which full tuition was provided, or portion thereof. For
example, if full tuition were provided for 3 courses (with a total of 30
classroom hours each), this would equal 90 hours of study, and there would be
270 hours of obligated service; if 50% of the tuition was provided, there
would be 135 hours of obligated service.
______________________________________
Student Signature Date
Appendix B-1Student Career Experience Program (SCEP)
APPENDIX C-1
Supervisor Quarterly Evaluations
Part I
During a student's SCEP assignment, the supervisor will keep a cumulative
record of training. Upon completion of an assignment, the supervisor will
complete the narrative evaluation in Part 2 and forward a signed original of
this form to the office administrative assistant for inclusion in the
student’s training folder.
Student Name ___________________________ Grade _______ Major ______________
Division or Branch ___________________________________________________________
Section to Which Assigned ____________________________________________________
Date Assigned ________________________ Date Completed ______________________
Types of Work Performed: Time Spent on Each(weeks)
Formalized training given employee during this period of time:
Type (Lecture, Seminar
Guided Tour, or other) Subject Date Hours
PART II
Give a narrative evaluation of the Student Trainee's overall performance while under your supervision. Give specific comments,
including both strong and weak points, regarding his/her personality, initiative, originality, work habits, accuracy and thoroughness,
dependability, writing and speaking abilities. Do you feel he/she has demonstrated any noteworthy aptitude in your function? If so,
does it merit special attention and further development? Discuss any major weak points with employee, including a brief plan of
future action for strengthening his/her performance or correcting deficiencies.
This employee's total performance for the entire period is:
__________ Outstanding __________ Satisfactory __________ Unsatisfactory
Do you recommend retention? _____________________
__________________________________ ______________________________________
Supervisor Date Student Trainee Supervisor Date
_______________________________________
Student Trainee Date
Appendix C-1Student Career Experience Program (SCEP)
APPENDIX C-2
Student Quarterly Evaluation
Part I
This form is to be completed by the Student Trainee for each period of
training assignments. The Student Trainee will evaluate assignments by
answering the questions and making any other appropriate remarks. A signed
original of the completed form will be forwarded to the office administrative
assistant for inclusion in the student’s training folder.
Student Name ___________________________ Grade _______ Major ______________
Beginning Date ________________________ Completion Date ____________________
Organization(s) to Which Assigned:
Work performed: Time(weeks)Spent on Each
__
_
PART II
Summarize duties of each assignment:
What problems did you encounter in fulfilling the assignments?
Are there any questions you would like answered?
What benefits did you gain from your assignments?
Do you have constructive criticism of instructions, work approaches, or work
assignments?
REMARKS (Include any other information which you believe would be of value .)
______________________________________
Student Trainee Date
*****************************************************************************
Action Taken:
_______________________________________
Student Trainee Supervisor Date
Appendix C-2Student Career Experience Program (SCEP)
APPENDIX D
SCEP STUDENT EMPLOYMENT QUESTIONNAIRE
Date:
Name:
Address:
Home/work Phone
Email:
1. complete the following:
Name of school:
Major:
Current status/year:
GPA:
Anticipated date of Graduation:
Degree in:
2. Check the type of degree you seeking:
___ BA/BS ___ Associate ___Vocational/Technical ___Other
3. Check the geographical area(s) you would be willing to work:
___Downtown Portland ___Troutdale ___US Moorings(St Helens Rd)
___Project: Bonneville/The Dalles/Willamette Valley/Rogue R.
4. What type of work are you interested in:
5. Application should include the following information/forms.
Failure to submit the required materials may affect your rating
and/or consideration for a position.
__ Personal Resume or OF 612 (Fed Govt resume form)
__ Proof of enrollment for full time or minimum half time
__ All transcripts (if applicable)
__ This SCEP Employment Questionnaire
__ OF 306, Declaration of Federal Employment (may send
later)
6. Submit application to US Army Corps of Engineers, Portland
District, CENWP-HR SCEP, P.O.Box 2946, Portland OR 97208-2946. Or
email: cenwp-jobs@usace.army.mil Subject: SCEP Application (your
name).
OF forms: http://www.opm.gov/forms/index.htm
You must be at least 16 years of age to be eligible to apply.
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