Student-Athlete Handbook 2022-2023
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Student-Athlete
Handbook
2022-2023
1Table of Contents
University and Athletic Department Mission Statements ...................................................................... 3
Student Athlete Conduct Policies ................................................................................................................ 5
Playing and Practice Seasons ....................................................................................................................... 7
Continuing Eligibility Rules ........................................................................................................................... 8
NCAA Initial Eligibility Rules ......................................................................................................................... 9
Financial Aid Policies .................................................................................................................................. 10
Concordia Athletics Transfer Policy ......................................................................................................... 11
Name, Image and Likeness Policies.......................................................................................................... 13
Athletic Training Room Policies, Expectations and Rules .................................................................... 15
Appendix:...................................................................................................................................................... 21
2University and Athletic Department Mission Statements
Concordia University Mission Statement
The mission of Concordia University, a university of the Lutheran Church-Missouri Synod, is to
prepare students for thoughtful and informed living, for dedicated service to God and humanity,
and for the enlightened care of God’s creation, all within the context of the Christian Gospel.
Department of Athletics Mission Statement
The mission of the Athletic Department at Concordia University is to build and maintain academic
and athletic excellence. Through participation in intercollegiate athletics, our student athletes are
challenged physically, mentally, emotionally and spiritually within the context of the Christian
Gospel and in accordance with the mission of the university.
Philosophy
The Concordia University intercollegiate athletic program is centered on the total development of
the student-athlete. This is evident through a fierce commitment to providing high-quality coaching
and academic support services, the highest level of competitive opportunities, and outstanding
facilities to enable each student-athlete to fulfill his or her personal, academic and athletic potential.
The department does so through effective and timely decision-making, fiscal vigilance and
responsibility, and innovative approaches to securing required resources.
In support of this vision, staff members are fully cognizant of and sensitive to their duty of care for
all student-athletes. Those staff members are committed to establish an environment in which a
strong work ethic, loyalty, mutual respect, trust and teamwork are highly valued and cultivated,
which allows all staff to realize departmental and personal objectives.
While student-athlete centered, the intercollegiate athletic program recognizes and embraces its
role in building a sense of community and pride on campus and as a bridge with alumni, friends,
and the community at large. In all its activities, the athletic program will steadfastly support and
honor the traditions, values, and mission of Concordia University.
Expectations for Student-Athletes
Student-athletes are one of the most visible groups in the University community due to their
public exposure via the competitive arena and the media. Consequently, what you do and the way
in which you do it are often subject to scrutiny by other members of the campus and surrounding
community. You are, therefore, placed in a position that requires exemplary behavior, particularly
in the classroom. Apart from the very basics of the Student Code of Conduct, the Athletic
Department expects student-athletes involved in its programs to be positive and effective
members of their team, department, university, and broader community through the following:
31. Take Responsibility
Each student-athlete is responsible for his/her own attitude and actions. Deliberately
choose your responses. Make them a product of your values and decisions-not moods or
temporary conditions. The more you wisely exercise your freedom to choose, the more
responsible and mature you become. Be a model, not a critic. Focus on things you can
control, not things beyond your control.
2. Be Result Oriented
Set personal goals. Begin each day with a clear understanding of your desired direction
and destination. All positive outcomes are created mentally before they are created
physically.
3. Prioritize
Put first things first. Whatever you are doing at the moment, whether it is studying,
competing or recreating, do it as well as you can - making it your top priority at that time.
Recognize, however, that urgency does not always spell importance. Your education will
affect you the rest of your life. Plan to succeed in that first.
4. Cooperate
Competition is a big part of our lives. Compete on the playing surface hard and well, but
cooperate with teammates, coaches, officials, counselors, teachers, fellow students and all
others with whom you come into contact. Only one person or team can win in an athletic
contest. Everyone can win in other areas of life if an attitude of cooperation exists.
5. Communicate
Try to understand others first. Then, work hard at making yourself understood. Few
problems can be solved without honest communication and sincere effort.
6. Respect Difference
The subtlest form of true discrimination is to believe that only people made in your own
image are of value. Mutual respect is a must for effective teamwork and for an effective
educational environment.
7. Achieve Balance
Work to maintain a physical, mental, social, emotional, and spiritual balance in your life.
This requires discipline, but without discipline the body becomes weak, the mind
mechanical, the emotions raw and out-of-order and the person selfish. Personal
investment reaps reward.
4Student Athlete Conduct Policies
General Student Athlete Conduct
Student athletes are expected to meet to follow all institutional, departmental, team and conference
standards of conduct. A link to the CSP conduct policy is available in the appendix of this document.
Title IX Policies
Student athletes are expected to adhere to all CSP Title IX policies and be responsive to all Title IX inquiries
and communications. CSP’s Title IX policies are available at csp.edu/student-life/title-ix/. Student athletes
should know that all CSP Athletics Administrators and Coaches are considered “Officials with Authority” and
are required to report any potential sexual misconduct violations of the Title IX policy to the University Title
IX Coordinator. If student athletes would like to speak with a confidential employee, those individuals are
listed below. CSP Athletics encourages any student athlete to report any possible Title IX violations to the
Title IX Coordinator by completing the online form available on the Title IX website, or by contacting Milissa
Orchard, CSP’s Title IX Coordinator.
Confidential Employees
Gwynneth Thompson, Director of Counseling & Student Accessibility Services, 651-641-8462
Shelly Schwalm, Campus Ministry Associate, 651-641-8213
Rev. Thomas Gundermann, CSP Pastor, 651-641-8213
Title IX Coordinator:
Milissa Orchard, Title IX Coordinator, 651-641-8268
Jason Rahn, Associate VP for Student Life, 651-641-8706
Annual Student Conduct Attestation
Per the NCAA Board of Governors requirement, all student athletes are required yearly to disclose to their
institution whether they have been involved in any conduct that has resulted in an investigation, discipline
through Title IX proceedings or criminal conviction for sexual, interpersonal or other acts of violence. If a
student athlete fails to accurately and fully disclose this information, disciplinary action will be taken which
may include the loss of athletics eligibility.
Student athletes will annually disclose this information via the CSP Conduct Disclosure form which will be
distributed by the Athletic Department Compliance Officer. Students should note that the Board of
Governor’s policy also outlines that each NCAA Institution use due diligence in gathering information
regarding prior conduct. Please of this transfer student athletes will be asked to sign a Conduct Disclosure
form that will be sent to all previous colleges and universities.
Alcohol & Drug Policy
CSP Student athletes are expected to abide by all federal, state, local, university, athletic department and
team alcohol and drug policies. This expectation includes the legal consumption age of alcohol, which is 21
in Minnesota.
In addition, CSP Athletics prohibits:
The consumption of alcohol by student-athletes while on university sponsored travel for athletic
competition
The consumption of alcohol while representing CSP (this includes during practice, or at conference
or NCAA sponsored events)
Drinking alcohol with recruits regardless of age
5 Supplying alcohol for the underage
Student athletes should note that marijuana and narcotics are NCAA banned substances and subject to the
NCAA drug testing policy. In addition, the use of marijuana and/or narcotics while representing the
university during travel, practice or competition is forbidden.
All CSP student athletes are subject to NCAA Drug Testing. Student athletes are required to sign the NCAA
Drug Testing Consent prior to participating in practice. Student athlete should be aware the dietary
supplements ingredient labeling is often not accurate and has been known to cause positive drug test
results as well as lead to negative side effects. Student athletes who are taking dietary supplements are
encouraged to connect with Athletic Training Staff prior to taking supplements. In addition, student
athletes should note that CBD products have routinely tested positive for THC and have resulted in positive
results for marijuana.
Tobacco & Vaping Policy
The NCAA prohibits the use of all tobacco products during practices and games. This includes but is not
limited to chew, cigarettes and cigars, snuff and pipes. In addition, use of tobacco and non-tobacco vaping
products is not allowed in CSP’s athletic facilities, during transportation for CSP athletics events (i.e. bus or
vans during travel) or in lodging provided during travel for CSP athletic events. Violations of this policy will
result in disciplinary action.
Social Media Policy
Social Media is Student-athletes may not be aware that third parties, including the media, faculty, future
employers and NCAA officials can easily access their profiles and view all personal information. This
includes all pictures, videos, comments and posters. Inappropriate material found by third parties affects
the perception of the student-athlete, the athletic department and the University. This may also be
detrimental to a student-athletes future employment options. Administrators, coaches, student-athletes
and officials shall abide by the rules governing both the NSIC and the NCAA and fully cooperate in any and
all inquiries related to possible violations of those rules.
Examples of inappropriate and offensive behaviors concerning participation in online communities may
include depictions or presentations of the following:
Posting photos, videos, comments or posters showing the personal use of alcohol, tobacco (ex. no
holding cups, cans, shot glasses etc.)
Posting photos, videos, and comments that are of a sexual nature. This includes links to websites of
a pornographic nature and other inappropriate material.
Posting pictures, videos, comments or posters that condone drug related activity. This includes but
is not limited to images that portray the personal use of marijuana, and drug paraphernalia.
Using inappropriate or offensive language that is unsportsmanlike, derogatory, demeaning or
threatening toward any individual or entity (ex. Comments regarding other institutions; unkind
comments made towards another student- athlete, coach or team at any institution, and
derogatory comments involving race and gender). No posts should be made that depict and/or
encourage unacceptable, violent or illegal activities.
Anything you “Like”, re-tweet, share or favorite will be viewed the same as something you post
yourself.
Concerns about the conference or universities decisions such as officiating, operating policy, or
regarding opponents’ institutions, should be addressed within CSP’s Athletic Department
governance structure and not in a public forum, including but not limited to, social media.
6 Coaches and administrators must ensure they are demonstrating respect for their opponents, the
game officials, and the game itself. As is true for all game days, coaches and athletes are expected
to act with the highest level of sportsmanlike behavior when representing CSP, the NSIC, and the
NCAA on social media. Refrain from making negative comments across social media about the
personnel, student-athletes, support groups and general matters related to the university/office, its
location, etc. about Member Institutions and the NSIC.
Coaches, student-athletes, and CSP personnel are prohibited from making any public comment
regarding the game officials or the officiating at any contest. The public airing of officiating matters,
whether directly or indirectly, during or after a game, verbally or by use of video, on or off the
record, is prohibited.
If a coach, administrator, or student-athlete’s profile and its contents are found to be inappropriate in
accordance with the above behaviors, he/she will be subject to penalties as determined by the athletics
department which could include suspension or termination from athletic team
Student Athlete Concerns
Student athletes who have concerns in regards to Athletic Department practices or process are encouraged
to reach out to athletic administration about their concerns. Contact information for the Athletic
Administration staff is below. Student athletes should note that concerns about playing time will be
referred back to the Head Coach of that athletic team.
Athletic Director
Regan McAthie, mcathie@csp.edu , 651-603-6257, office location: GC 211
Assistant Athletic Director for Compliance, SWA
Allison Meadows, meadows@csp.edu, 651-603-6205, office location: GC 212
Annual Required Rules Meeting and Required Forms
Each academic year every student athlete is required to attend a Rules Meeting. This meeting will be
schedule by the Compliance Officer and Head Coach of each sport. For mid-year enrollees, the Compliance
Officer will work with students on a case by case basis to cover material covered in the rules meeting.
Student athletes also will be sent required compliance forms that must be completed prior to participating
in practices.
Playing and Practice Seasons
Hour Limitations
In Division II, student athletes and coaches are allowed to participate in countable athlete (CARA) related
activity based on the declared playing seasons. All sports have a championship and out of season segment
and some teams also have a non-championship segment. The amount of CARA allowed is based on these
different segments. CARA is defined as competition, practice activities, conducted strength & conditioning
sessions, team meetings and film study. CARA does not include community service, fundraising, academics,
compliance meetings, SAAC Meetings, athletic training services, travel for athletic contests or guest
speakers. CARA allowances and requirements fluctuate from sport to sport, and specifics for your program
will be covered during your required Compliance Meeting.
7Missed Class Time
It is important to note that at no time is a student athlete allowed to miss class or leave a class early for
practice. When student athletes do have to miss class for competition, your coach will provide you with a
travel from which you are responsible for emailing to your affected professors. You cannot be penalized for
missing class for an official CSP competition, however it is up to the professor’s discretion how missed work
or tests are completed.
Personal Day off Policy
Student athletes are afforded at least one personal day per semester. Each athletic program is responsible
for the parameters regarding how personal days are taken and what type of communication is required.
Continuing Eligibility Rules
General Policies
Be admitted into a regular full time degree program for a BA, BS or MA program.
Declare a major before your 5th semester of college enrollment (junior year)
Meet with Academic Advisor & create Academic Plan
Be in good academic standing.
Be enrolled in at least 12 credits per semester or if you are a graduate student be enrolled full time
for your program.
Maintain satisfactory progress towards your degree
Good Academic Standing
Have a 2.0 Cumulative GPA
Pass 67% of all credits attempted
**This means you need to be very careful about dropping classes and repeating courses.**
Satisfactory Progress Towards your Degree (PTD)
Every semester you must:
o Pass at least 9 credits + 2.0 GPA requirement
o Every year you must:
Pass 24 degree credits (Fall, Spring & Summer)
o 18 of those credits must be during the academic year, meaning you can’t take more than 6
in the summer.
o Once you begin your 5th semester (junior year) you must meet satisfactory progress
requirements that apply to your BA or BS Degree plan
Only 6 minor credits a semester can be used to meet satisfactory progress
If you are a graduate student you cannot fail any classes and must remain full time in your program
at all times.
Incomplete Grade Policy
Student athletes who have incomplete grades listed after final grades are due will not be allowed to
participate in practices until a final grade has been recorded by the registrar’s office.
8NCAA Initial Eligibility Rules
If you want to compete in NCAA sports at a Division II school, you need to register with the NCAA Eligibility
Center to make sure you stay on track to meet initial-eligibility standards.
If you have questions about your eligibility or the registration process, call the NCAA Eligibility Center at 1-
877-262-1492. International students should call 317-917-6222.
Register with the NCAA Eligibility Center
Division II Academic Eligibility
To be eligible to compete in NCAA sports during your first year at a Division II school, you must meet
academic requirements for your core courses, grade-point average (GPA) and test scores.
You must graduate high school and meet ALL the following requirements:
Complete 16 core courses:
Three years of English.
Two years of math (Algebra 1 or higher).
Two years of natural or physical science
Three additional years of English, math or natural or physical science
Two years of social science
Four additional years of English, math, natural or physical science, social science, foreign language,
comparative religion or philosophy
Earn at least a 2.2 GPA in your core courses.
Earn an SAT combined score or ACT sum score matching your core-course GPA on the Division II sliding
scale, which balances your test score and core-course GPA. If you have a low test score, you need a higher
core-course GPA to be eligible. If you have a low core-course GPA, you need a higher test score to be
eligible. Student athletes enrolling in college for the first time in Fall 2022 or Fall 2023 are able to access an
automatic waiver in which they are not required to submit standardized test scores to be complete their
NCAA initial eligibility process.
What if I don’t meet the requirements?
If you are concerned you may not meet the Division II academic requirements, consider taking the following
actions:
Ask for advice and accountability from your high school counselor. Check in with the admissions or
compliance office at the college you hope to attend.
Get tutoring or other study help.
Avoid quick fixes through credit recovery programs. These courses may not be accepted by the
NCAA.
Keep your coursework. If the NCAA Eligibility Center needs to review your record due to
irregularities, you may be asked to provide your coursework.
Follow your high school's policies. The best thing to do is work within the rules.
Amateurism
The NCAA promotes amateurism to create a level playing field for all student-athletes. The young men and
women who play college sports are students first, athletes second. If you want to play NCAA sports at a
Division II school you must be an amateur athlete.
9If there are any more questions please visit the NCAA site about Division 2 eligibility rules.
http://www.ncaa.org/student-athletes/play-division-ii-sports
Financial Aid Policies
FAFSA Requirement
All undergraduate student athletes are REQUIRED to file and successfully complete the FAFSA every year.
Completion of the FAFSA, including completion of verification requirements if needed, is required before a
student athlete begins practice.
Athletic Scholarship Policies
Athletic scholarships in Division II are only offered on a year-by-year basis. Athletic scholarship are
reviewed every year. Student athletes are responsible for knowing the terms and conditions of their
athletic scholarship. Terms and conditions for all CSP scholarships are available on the Financial Aid portal.
Notification of scholarships for incoming students occurs via scholarship paperwork (National Letter of
Intent, Financial Aid Agreement and/or Conference Tender) prior to enrollment. Notification of renewal of
athletic scholarships for returning students occurs via the Financial Aid portal. Student athletes are
required to accept their scholarship after confirming receipt of terms and conditions in the financial aid
portal.
Funds for tuition, room & board scholarships are made up of academic scholarships, other CSP scholarships
(Legacy, Lutheran Heritage or Diversity scholarships), athletics scholarships, CSP Athletic grants, and state &
federal grants.
All tuition costs during the fall and spring semesters, including program fees for declared major courses
(e.g. nursing student fees), are covered for a full tuition room and board student athlete.
If any amount is remaining after paying the actual tuition and fees, it will be applied to the recipient’s actual
on-campus housing, but in no event shall the recipient receive more than his/her actual cost of attendance
for that term.
Athletics aid will only be applied to the published general tuition, room and board costs for that traditional
academic year (fall and spring). Room and board costs for other housing arrangements or extended meal
plans will not be covered by athletic funds.
CSP Does NOT pay for off campus housing accommodations
If a Full Tuition, Room & Board student athlete moves to off campus housing, they will no longer receive
room and board benefits.
If a student athlete’s actual expenses on campus are less that the published full costs of attendance amount
($34,600 for 22-23), the athletics award will be reduced to the actual costs incurred on campus. Student
athletes on a full tuition room and board scholarship can only receive refund checks for additional funds
taken out from loans.
Moving from Undergraduate program to Graduate Program
Student athletes who transition from an undergraduate program to a graduate program can receive a pro-
rated percentage scholarship for his or her tuition amount. For example, if a student athlete’s
undergraduate athletic scholarship equaled 20% of tuition costs, the student athlete’s scholarship for
graduate tuition would be 20% of graduate tuition. Graduate school tuition varies by program so student
athletes are encouraged to have pro-active conversations with their head coach if they desire to continue
eligibility as a graduate student.
10Final Term Requirements
Student athletes who will be completing their degree program in the fall semester or those who will be
conferring their degree at the end of an academic term and need less than 12 credits to complete their
degree are required to complete the Final Term Form prior to competing or athletics aid being disbursed.
The Final Term Form is available from the Compliance Office and a student athlete must receive approval
from the Director of Academic Advising and the Registrar. The completed form will be kept on file in the
Compliance Office.
Appealing Non-Renewals and Reductions
The student always has a right to appeal any decision that affects their scholarship. The appeal should be
done within five (5) working days of receiving an official written notice from the Financial Aid Office that
states the change in the award and the reason.
Appeals should be directed to the Financial Aid Director, include the student’s name, university
identification number, and supporting evidence as to why the student disagrees with the reason for the
change in the scholarship.
The Financial Aid Director will respond to the student in writing within five (5) working days as to the
outcome of the appeal, or may request more information from the student.
If the student is not satisfied with the results of this appeal, the student may request in writing within five
(5) working days from the receipt of the outcome of the appeal a formal hearing with the Student Appeals
Committee. The committee will respond to the student in writing within five (5) working days to establish a
time and place for the hearing.
The committee will respond in writing within five (5) working days of the conclusion of the hearing to the
student as to their decision. This committee’s decision is final.
Summer School
Financial Aid agreements made between Concordia University’s Athletic Department and the student-
athlete are only for Fall and Spring semesters. Aid will not be given to student-athletes during the summer
session. Should a student-athlete elect to take summer courses, they are responsible for the entire cost. In
the event that a student-athlete is enrolled in a graduate program that requires summer courses, this
student-athlete should speak with the Assistant Athletic Director for Compliance.
Concordia Athletics Transfer Policy
An athletics staff member or other representative of the institution’s athletics interests shall not make
contact with the student-athlete of another NCAA or NAIA four-year collegiate institution, directly or
indirectly, without first obtaining authorization through the notification of transfer process. An NCAA
Division II student-athlete may initiate the notification of transfer process by providing his or her institution
with a written notification of transfer and proof of completion of the transfer module at any time. The
student-athlete’s institution shall enter his or her information into the national transfer database (i.e.
“NCAA Transfer Portal”) within seven calendar days of receipt of a written notification of transfer from the
student-athlete. For a student athlete to be eligible to utilize the one-time transfer exception a student
athlete must provide this form and proof of completion of the transfer module by June 15, 2022 to be
eligible for the 2022-2023 academic year and by June 15, 2023 to be eligible for the 2023-2024 academic
year.
The student-athlete must submit this form and proof of completion of the online transfer module to Allison
Meadows, Assistant Athletic Director for Compliance to begin this process. This form must be completed to
11be placed on the transfer portal. Written or emailed requests that do not include this form, will not be
accepted and will not trigger the window for entry into the NCAA Transfer Portal. I understand that upon
successful transfer to another institution I must certify in writing that I did not have impermissible contact
with another institution’s athletics department prior to my placement in the transfer portal.
Student athletes who enter the transfer policy are no longer considered a part of their team and will not be
allowed to continue practicing or competing with his or her respective team(s). Student athletes in the
transfer portal will also not be allowed to access student athlete only areas such as the Athletic
Performance Center (APC), locker rooms, training rooms etc. Lastly, the athletic aid of a student athlete
may not be canceled during the academic year, though aid future semesters may not be renewed.
Student athletes who transfer will still be subject to National Letter of Intent policies, NSIC/GLIAC Intra
Conference Transfer policies satisfactory progress towards a degree, good academic standing, and seasons
of competition.
NSIC Student Athlete Transfer Policy
A student-athlete who has been included on a squad list of a member institution and transfers to a second
member institution shall not be eligible for intercollegiate competition or to receive travel expenses at the
second member institution in the same sport until that student-athlete has fulfilled a residence
requirement of one full academic year (two full-time semesters or three full-time quarters), as defined by
NCAA regulations, at the second member institution. If the student-athlete does appear on a squad list of a
member institution and decides to remain at that institution for one full academic year (two full-time
semesters or three full-time quarters) after being removed from the squad list, the student would not have
to serve the one-year residence at another member institution upon transfer. The student may receive
athletically related aid and practice at the second institution if otherwise eligible for financial aid and
practice. The student-athlete transfer policy shall not apply to a student who has graduated from the
original institution and enrolls in another conference institution to pursue a graduate degree. If the
previous institution indicates support of the inter-conference transfer request, a formal appeal is not
necessary. A letter of transfer confirmation will be issued by the conference office.
CSP Athletic Department policy is that we do not release student athletes from National Letter of Intent or
the NSIC Transfer Policy unless the student athlete can provide information outlining extenuating
circumstances as identified in NCAA Bylaw 14.2.7.1.3
The student-athlete has the right to appeal the student-athlete transfer policy by submitting a letter of
appeal to the NSIC Commissioner. The Commissioner shall have the authority to grant waivers from the
student-athlete transfer policy.
Appeals will be considered for the following circumstances:
a. Extenuating circumstances. (NCAA Bylaw 14.2.7.1.3)
b. Educational Exchange. (NCAA Bylaw 14.5.5.3.1)
c. Discontinued Academic Program or Change in Degree Program not offered at current institution. (NCAA
Bylaw 14.5.5.3.3)
d. Military Service, Religious Mission. (NCAA Bylaw 14.5.5.3.4)
e. Discontinued/Nonsponsored Sport. (NCAA Bylaw 14.5.5.3.5)
f. Two-Year Nonparticipation or Minimal Participation. (NCAA Bylaw 14.5.5.3.6)
g. Return to Original Institution Without Participation or with Minimal Participation. (NCAA Bylaw
14.5.5.3.7)
h. Nonrecruited Student. (NCAA Bylaw 14.5.5.3.8)
12i. Student-athlete was not receiving athletically related financial aid during the previous academic year or
has received a non-renewal letter for the ensuing academic year.
GLIAC Intra-Conference Transfer Policy
4.1.1. Intra-Conference Transfers. A student-athlete participating in a Conference sport who transfers from
one Member institution to another Member institution must establish one full academic year of residence
at the new Member institution before being eligible to compete for or to receive travel expenses from the
new Member institution. One full academic year of residence is equivalent to full- time enrollment for two
semesters or three quarters. This requirement excludes summer school. Should the student-athlete
participate in a sport(s) that is not sponsored at the original Member institution, the student-athlete will be
immediately eligible to compete in that particular sport(s) only. This intra-conference transfer rule applies
to institutions upon admission into the conference and through their last date of GLIAC competition.
4.1.1.1. Exceptions. A transferring student-athlete may rely upon the provisions of NCAA Bylaw
14.5.5.3.9. for an exception to the intra-conference transfer rule if one of the following situations
are applicable:
A. The student-athlete’s original institution has dropped the sport in which the student-
athlete is participating; or
B. The student-athlete’s athletically-related financial aid has not been renewed by the
original institution and the studentathlete did not voluntarily institute the change in status;
or
C. The student-athlete is not receiving athletically-related financial aid; or
D. The student-athlete has received a bachelor’s degree from the original institution and
has enrolled in a graduate degree program at the post-baccalaureate level at the receiving
institution.
4.1.1.2. Documentation and Commissioner’s Determination. If a student-athlete wishes to transfer
based on one of the exceptions in 4.4.1.1., the receiving institution must provide the
Commissioner, in a single submission, all evidence substantiating the student-athlete’s entitlement
to the exception. The Commissioner shall determine, within 30 days, whether the student-athlete
qualifies for one of the exceptions in 4.4.1.1.
4.1.1.3. Appeals Process. If none of the exceptions in 4.4.1.1 apply, the institution may submit an
appeal within 30 days to the Eligibility Committee. All appeals must be made in writing and be
submitted through the Commissioner. The Commissioner shall submit the written appeal to the
Eligibility Committee for determination. An institution opposing the appeal may also submit written
documentation. The Eligibility Committee shall consider the rule, the documentation, and case
precedence, in determining the appeal
Name, Image and Likeness Policies
Per the NCAA announcement of interim Name, Image and Likeness policies, CSP Athletics has developed
policies to help guide our student-athletes as they navigate these new opportunities. Please note that these
policies will be under consistent evaluation and may change as we navigate this new landscape.
The Interim NCAA polices allow student-athletes to:
Student-athletes (SA's) may earn compensation for their NIL. Such compensation must be within
fair market value and must be for actual work/services performed.
13 SA's may secure representation (agent or lawyer), ONLY for NIL and NOT for future professional
athletic contract negotiations. SA's cannot have entered into any such written or oral agreements
for NIL prior to 7/1/21.
Also these polices also outline that:
SA's will not be permitted to enter into NIL agreements with gambling/sports wagering vendors or
any vendors associated with athletic performance enhancing drugs. Student-athletes should also be
aware that entering into agreements with organizations that are not in alignment with the values of
Concordia University or the LCMS may affect a student-athlete’s ability to continue as a student-
athlete at the university. Organizations that promote or are involved in the following would be in
conflict with Concordia’s institutional values: adult entertainment products or services, sports
gambling, alcoholic beverages, tobacco products, NCAA banned substances, weapons. The above
list is not exhaustive and other organizations/categories may be deemed in conflict with
Concordia’s values.
Concordia University, the athletic department, and/or staff members may not compensate or
arrange compensation to a current SA or prospective student-athlete (PSA) for her or his NIL.
Concordia University, the athletic department, and/or staff members may not arrange, negotiate,
or provide products (such as uniforms, logos, graphics, facilities, etc.)
Representative of Athletics Interests ("Boosters") may only compensate or arrange compensation
to a SA or PSA if such compensation is with a business/company in which the Booster has a direct
relationship (owner, employee, etc.)
Compensation may not be provided to a SA/PSA in exchange for athletic performance or
attendance at Concordia University.
SA's must disclose within five business days of any NIL agreements to the athletic department. This
will be accomplished through forms shared by the Compliance Office.
Further CSP institutional NIL polices include:
The expectation is that NIL compensation opportunities will not conflict with academic or team
related activities.
Use of University or athletic department related marks and logos, including all aspects of the
uniform is prohibited. Exceptions may be made but rights must be secured through a specified
agreement
The use of athletic department facilities is prohibited without advanced approval (location
agreements, including waiver of liability forms and applicable rental fees). Rental and waiver of
liability agreements will be coordinated with Concordia University Conference and Events
Department.
The duration of a contract for representation of SA or compensation for the use of NIL should
extend only through participation in an athletic program at Concordia University.
A SA under the age of 18 years will need to have parent/legal guardian approval prior to entering
into any contract for compensation for his or her NIL.
International SA's should not enter into any NIL agreements without the guidance from the
Concordia University International Student Services to guard against any potential immigration
issues.
Pell Grant or need based financial aid could be impacted based on compensation from NIL. Those
questions should be directed to the Concordia University Financial Aid Office.
Student-athletes should be aware that they are still subject to institutional policies, including
student conduct and social media policies.
More resources about NIL are available at ncaa.org/about/taking-action
14Student athletes engaging in NIL activities must report those activities at cspbears.com>student
athletes>forms>Name, Image and Likeness Reporting Form
Athletic Training Room Policies, Expectations and Rules
The function of the Athletic Training Room is to prevent, evaluate, treat, and rehabilitate injuries, which
are, unfortunately, part of athletics.
1. Please make arrangements with your athletic trainer for specific needs. If the athletic trainer is not in the
athletic training room. Their contact information can be found in the staff directory, on the door of the
Gangelhoff athletic training room office or Fandrei athletic training room.
2. Dress appropriately. This is a co-ed facility. All student-athletes must wear shirts, shorts or pants and
socks.
3. The athletic training room is a medical facility. Please treat it as one. Absolutely, no food, drinks,
equipment, or spikes/cleats are allowed in the training room.
4. Use of profanity and all tobacco products are strictly prohibited.
5. The training room is not a self-service center. Please check with the athletic training staff prior to use.
6. Treat the sports medicine staff with respect. The athletic training staff is here to help. Be cooperative and
respectful to them.
7. Arrive in the training room at the appointed time to assure enough time for treatment prior to practice
or game. If you are unable to attend treatment standard hours, please consult with the athletic training
staff to set up an appointment.
8. Athletes must shower prior to use of the athletic training room.
9. No pictures, videos and/or social media posting is allowed in the athletic training room. All treatment and
rehabilitation is confidential to that student-athlete.
10. The sports medicine staff has the right to remove any athlete from the athletic training room for failure
to adhere to the athletic training room policies.
Physical Examinations
In accordance with Concordia University Athletic Department on Pre-Participation Exams
(Physicals) Concordia University requires that all incoming student-athletes (freshmen or transfers)
obtain a current pre-participation exam from a physician prior to their arrival on campus.
15There will not be an opportunity for student-athletes to obtain a pre-participation exam through
Concordia University. The exam must be performed within 3 months of the start of participation
in intercollegiate athletics at Concordia University.
Failure to have a current pre-participation exam will result in the inability for participation in
intercollegiate athletics. Athletes wishing to participate in summer workouts with need to have
this complete by June 1st. Concordia University has a pre-participation physical exam to bring your
physician. You can find this exam via cspbears.com.
Sickle Cell Solubility Test
Beginning on August 1, 2022, student athletes must submit sickle cell solubility test results to the
Athletic Training staff via ATS. The ability to waive the sickle cell solubility test ended on July 31,
2022.
Insurance Policy
All Concordia University student-athletes must provide evidence of medical insurance that
includes coverage for athletically related injuries. This is a prerequisite for being able to
participate in practice or competition. No student will be allowed participation until such evidence
is on file with the Department of Athletics.
Concordia University will assume no responsibility for the payment of, or authorization to pay,
medical expenses resulting from injuries that occur while participating in athletics at Concordia
University.
Insurance coverage must have a limit of at least $90,000 and cover athletically related injuries. If
your insurance does not meet these requirements, Concordia University will review the individual
circumstances to determine if the insurance meets the insurance coverage requirement. If you
have any questions regarding the terms of your coverage, you should contact your insurer
immediately. Please be sure to note if there are any exclusions in your policy regarding athletically
related injuries.
The NCAA’s Catastrophic Injury Insurance Program covers student-athletes who are
catastrophically injured while participating in a covered intercollegiate athletic activity (subject to
all policy terms and conditions). The policy has a significant deductible and does not qualify as the
basic coverage required for participation in athletics at Concordia University. It is a supplemental
coverage in the event of a catastrophic injury. More information on this program can be found on
the NCAA’s website (www.ncaa.org).
Preexisting, In-Season and Out-of-Season Injuries
All student-athletes are required to complete a medical history form prior to completing physical
activity. This will state current and past injuries or medical conditions that may be pertinent for
the sports medicine staff to provide optimal care.
16In-season injuries must be reported to the sports medicine staff for evaluation and creation of a
treatment plan. The athletic trainer and team physician will provide limitations for sport
participation. It is mandatory for a student-athlete under NCAA guidelines and best practices to
report concussion symptoms and follow a progressive return to play before being released for full
participation. If an athletic trainer deems necessary, a student-athlete may be referred for further
evaluation or imaging as covered in the referral section.
Out-of-season injuries should still be reported to sports medicine staff. The student-athlete always
has the option to be seen by another medical professional. However, reporting of the injury to
Concordia University’s sports medicine staff is critical to providing optimal care. Out-of-season
injuries require an appointment with the athletic trainer for evaluation and treatment planning.
Medical Hardship Waiver (“Medical Red-shirts”)
A student-athlete may be granted an additional year of competition by the conference or the
Committee on Student-Athlete Reinstatement for reasons of "hardship." Hardship is defined as an
incapacity resulting from an injury or illness that has occurred under all of the following
conditions:
1. The incapacitating injury or illness occurs in one of the four seasons of intercollegiate
competition at any two-year or four-year collegiate institution
2. The injury or illness occurs prior to the first competition of the second half of the playing
season that concludes with the NCAA championship in that sport (see Bylaw 14.2.5.2.3)
and results in an incapacity to compete for the remainder of that playing season.
3. The injury or illness occurs when the student-athlete has not participated in more than
three contests or dates of competition (whichever is applicable to that sport) or 30 percent
of the maximum permissible number of contests or dates of competition set forth in Bylaw
17 in his or her sport.
Student Athletes who believe that they may be eligible for a medical hardship waiver should
first confirm with his or her Athletic Trainer that the injury meets seasoning ending injury
status. The Athletic Trainer will connect with the Compliance Office to work through next
steps for a hardship waiver.
Referrals
Concordia University athletic trainers practice in correlation with team physicians at Summit
Orthopedics. We encourage student-athletes to seek care with Summit Orthopedics as it provides
seamless and high quality care.
The athletic training staff encourages student-athletes to check with their insurance prior to
beginning a referral process to avoid excessive health care costs.
The student-athlete has the right to choose any location or physician in seeking medical care.
17Treatment and Rehabilitation
Treatment and rehabilitation takes place in the Gangelhoff Center athletic training room or the
Fandrei athletic training room. The certified athletic trainer will screen signs and symptoms,
provide care and/or refer the student-athlete to a physician as indicated.
The certified athletic trainer, in conjunction with the team physicians at Summit Orthopedics, is
responsible for dictating the participation status of an injured/ill student-athlete. Student-athletes
not participating due to injury must attend all practice sessions unless released by the Head Coach.
All rehabilitation and/or treatment are the responsibility of the athletic training staff pursuant to
the protocols of the physician of record.
Treatments are scheduled around classes. Receiving treatment is never justification for missing a
class.
Pregnancy Guidelines
Pregnancy places unique challenges on the student-athlete. Information presented to the sports
medicine staff (athletic trainers and team physicians) is confidential amongst the student-athlete
and the sports medicine staff.
Assistance in providing appropriate counseling, medical care and support groups are available if
the student-athlete requests such support.
That NCAA rules permit a one-year extension of the five-year period of eligibility for a female
student-athlete for reasons of pregnancy.
Drug Testing
The use of illegal drugs, misuse of legal drugs and dietary supplements, use of performance-
enhancing substances, misuse of alcohol and inappropriate use of tobacco are inconsistent with
the standards expected of student-athletes at Concordia University, St. Paul.
Tests will be primarily conducted for mood-altering and performance enhancing substances. All
tests will be performed on urine. Student-athletes are subject to drug testing both by Concordia
University and the NCAA.
Types of Drug Testing
1. University Testing
a. Random Testing - Periodic Testing of a portion of the total student-athlete
population may occur. This list will be randomly selected from each active squad
list. All athletes are eligible for every test.
b. Just Cause Testing - Student athletes may be tested individually or as part of a
regularly scheduled test. This test will be used for student athletes who
demonstrate symptoms or behaviors, which are indicative of substance abuse. No
notice of testing is required.
18c. Reasonable Cause Testing - Student athletes who have previous violations of the
ADD policy will be tested individually or as part of a regularly scheduled test. This
test will be used as part of the ADD Policy and the management plan.
2. NCAA Testing Student athletes may be tested while participating in a championship
event, a post season football game, or during a regularly scheduled on site NCAA test.
Individuals to be tested are selected from team NCAA eligibility lists.
FAILURE TO APPEAR FOR A SCHEDULED DRUG TEST, OR REFUSING TO GIVE A URINE SPECIMEN, WILL BE
CAUSE FOR IMMEDIATE SUSPENSION OF THE STUDENT ATHLETE FROM COMPETITION AND/OR PRACTICE
AND PROVIDES A BASIS FOR REASONABLE CAUSE TESTING. THIS SUSPENSION WILL BE IN FORCE UNTIL
REINSTATED BY THE APPEAL PANEL.
Concordia University recognizes that some banned substances are used for legitimate medical
purposes. Accordingly, the Department of Intercollegiate Athletics allows exceptions to be made
for those student-athletes with a documented medical history demonstrating a need for regular
use of such a substance. Student-athletes are required to inform the athletic trainer assigned to
their sport of all prescribed medications that they are taking during any period of practice or
competition. The athletic training staff will maintain in the student-athlete’s medical record a
letter from the prescribing physician that documents the student-athlete’s medical history
demonstrating the need for regular use of such a drug.
For the most current information on banned-drug classes : www.ncaa.org or
www.drugfreesport.com.
Strength and Conditioning
Philosophy
The Golden Bear Strength and Conditioning program is not designed to be a quick fix program. An emphasis
will be placed on the long-term development of athletes over a 4-5 year training period. Injury prevention is
a year round, career long goal. We don’t hold any one form of training on a pedestal (i.e. Olympic lifting,
powerlifting, etc.). We believe in an integrated, systematic approach focused on improving the athlete’s
ability to perform specific sport tasks.
Mission Statement
The major goal of the Golden Bear Strength and Conditioning Program is to provide our competitive
athletes with the means by which they can develop attitude, work ethic, discipline, integrity, accountability,
and pride, in themselves and their athletic program. This program plays an essential role in teaching
students to conduct themselves with honesty and integrity, make sacrifices, strive for excellence, persevere
through adversity, and compete with dignity and pride while developing a commitment to teamwork and
service to the community. Athletes will train consistently, sensibly and systematically over a designed and
designated period of time, in a safe, clean, and professional environment to prevent injuries and enhance
performance. In sum, Golden Bear Strength expects to produce scholar-athletes whose performance in the
classroom and on the fields of play are a reflection of the values of this institution.
19Core Values
Respect -- Integrity -- Accountability -- Work Ethic
Student Athlete Expectations
1. Be early
2. Follow direction the first time it’s given—pay attention to detail
3. Have a positive attitude
4. 100% effort…. you get out what you put in
5. Be a great teammate
6. Hold yourself to an uncommon standard
7. No cutting reps
NSIC Transgender Guidelines
NSIC Non-Discrimination Policy
The Northern Sun Intercollegiate Conference and its member intuitions are committed to providing equal
education and employment opportunities to all persons regardless of race, color, creed, sex, age, religion,
marital status, national origin or status with regard to public assistance or handicap or any other group or
class against which discrimination is prohibited by state or federal law, including Title IX of the Education
Amendments of Act 1972 Section 504 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era
Readjustment Assistance Act of 1974.
Student-Athlete Responsibilities
To avoid challenges to a transgender student-athlete’s participation during a sport season, a student-
athlete who has completed, plans to initiate, or is in the process of taking hormones as part of a gender
transition should submit the request to participate on a sports team in writing to the Health Care
Administrator upon matriculation or when the decision to undergo hormonal treatment is made.
This request should include a letter from the student-athlete’s physician documenting the student-athlete’s
intention to transition or the student-athlete’s transition status if the process has already been initiated.
This letter should identify the prescribed hormonal treatment for the student-athletes gender transition
and documentation of the student-athlete’s testosterone levels, if relevant.
20Appendix:
Advising
Your Academic Advisor will assist in course selection and registration, academic and career planning,
selecting major/minor, degree planning and connecting you with on-campus resources to ensure academic
success. You can find your Academic Advisor on your Degree Audit Sheet on CSP Connect.
Faculty Advisor
Your Faculty Advisor can assist in understanding your major/minor, career outcomes and internships or
experiential learning. You can find your Faculty Advisor on your Degree Audit Sheet on CSP Connect.
Academic Advising Center
The Academic Advising Center offers walk-in advising to all students. Information on adding and dropping
courses, academic policies and procedures, General Education requirements, declaring a major, degree
planning and academic appeals.
Location: MH 114 (in the tunnel)
Email: advising@csp.edu
Student Polices Handbook
The mission of Concordia University, St. Paul, a university of The Lutheran Church—Missouri Synod, is to
prepare students for thoughtful and informed living, for dedicated service to God and humanity, and for the
enlightened care of God’s creation, all within the context of the Christian gospel.
Concordia University reserves the right to amend or deviate from the policies or portions of the Student
Policies Handbook at its discretion. This handbook applies to all undergraduate students enrolled at
Concordia University – St. Paul.
Please direct any questions related to the Student Policy Handbook to the Dean of Students and Residence
Life, Heidi Goettl at Goettl@csp.edu
LINK: Student Policies - Concordia St. Paul (csp.edu)
Career Development
The Office of Career Development seeks to provide high quality career programming for all Concordia
University, St. Paul students and alumni. The career development link has places to get student resources,
upcoming events, employers, and a section about us.
Location: Poehler Administration Building #121
Email: careerdevelopment@csp.edu
LINK: http://cspcareer.csp.edu/
21Student Accessibility Services
Concordia University, St. Paul is committed to providing an accessible education to students in compliance
with all relevant federal and state laws, including section 504 of the Rehabilitation Act and the Americans
with Disabilities Act and the amended ADAAA (2010). Student Accessibility Services (SAS) is available for
students taking traditional, cohort, and continuing education credits.
If you are a student who would like more information on what can be offered, please click on the link below
or email the Student Accessibility Services office. Please note that some accommodations, including sign
language interpreters or print materials in alternative formats require additional time—usually more than a
week. Contact for more information.
Location: Winget Student Life Center, 3rd floor (above Dining Hall)
Email: sas@csp.edu
LINK: http://info.csp.edu/sas/
Diversity Affairs
Diversity Affairs provides vision and leadership for the university’s diversity efforts through creative
programming, effective consultation, and continuous collaboration with students, administrators, faculty
and staff. The office sponsors cross-cultural programs and activities that provide opportunities for
meaningful dialogue, interactions, and experiences that increase the knowledge, appreciation, trust and
respect for students from all cultures. The link below will have more information.
Contact: Aqueelah Roberson
Email: roberson@csp.edu
Phone: (651) 603-6151
LINK: http://concordia.csp.edu/diversity/
Learning/Tutoring Services
Tutoring is available free of charge to Concordia students to help them achieve academic success and
independence, and improve their study skills. Students who would like to improve their grades from B’s to
A’s as well as students who may be struggling in classes may request services. Tutoring Services allows
students to explore their learning styles and discover appropriate study skills and learning methods which
best match their styles.
Contact: Wendy Vargas- Student Success Advisor/Tutoring Coordinator
Email: vargas@csp.edu
LINK: http://library.csp.edu/home
Writing Center
The writing center can help students at various stages of writing, from brainstorming ideas to the finishing
touches on the conclusion. The focus of tutoring sessions is to help writers gain one or two skills that they
can apply to future writing assignments, thereby permanently improving their writing. Simply helping
writers to edit their work does not result in long-term learning.
Therefore, tutoring sessions are not intended to:
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