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St Patrick’s College, Silverstream
Assessment Guidelines and
Information for Students:
National Qualifications
2022
(Please read carefully)
Table of Contents
Introduction ........................................................................................................... 3
Qualifications ......................................................................................................... 3
THE NATIONAL CERTIFICATE OF EDUCATIONAL ACHIEVEMENT (NCEA) ........................... 3
Information for you the student about the NCEA .................................................... 4
The NCEA: Levels 1 - 3 ................................................................................................... 4
NCEA – GAINING THE CERTIFICATES ............................................................................... 4
NCEA: Summary ............................................................................................................ 5
University Entrance (UE): planning ahead ............................................................... 7
Assessment in the Senior School, 2022 .................................................................... 7
Internal Assessment ...................................................................................................... 7
Your Progress, Results and Certificates ................................................................... 9
From NZQA ................................................................................................................... 9
Your responsibilities as a student.......................................................................... 10
Work completion and assessment deadlines ................................................................ 11
Authenticity - all work must be your own!!! ................................................................. 11
Breaches of the Rules ........................................................................................... 12
Extensions ............................................................................................................ 13
Missed Assessments and Lateness Procedure ........................................................ 13
Absences for Tests / Live assessment ........................................................................... 13
Computer Issues ......................................................................................................... 14
Appeals Procedure ...................................................................................................... 14
Further Assessment Opportunities (FAOs) ............................................................. 15
Resubmission ....................................................................................................... 15
Withdrawing from a standard .............................................................................. 16
Summary of things to help you ............................................................................. 16
NCEA Examination Timetable 2022 ....................................................................... 17
2Introduction
The guidelines in this document are intended for both you and your parents to read
so that everyone understands your rights and responsibilities for assessment this
year.
These guidelines apply to all internal assessments, e.g. assignments, tests, practical
activities, that generate results for national qualifications.
You will also have exercises, activities and assessments to help prepare you for the
external assessments (mostly exams, tests and assignments, but also portfolios of
practical work), conducted by NZQA at the end of the year. These guidelines also
apply to these activities and assessments.
Qualifications
THE NATIONAL CERTIFICATE OF EDUCATIONAL ACHIEVEMENT (NCEA)
The National Certificate of Educational Achievement (NCEA) is New Zealand’s
national qualification for senior secondary students. NCEA is part of the National
Qualifications Framework. It is the main secondary school qualification. It provides the
pathway to tertiary education and to workplace training. NCEA is for everyone,
whether you want to be ready for work, gain an apprenticeship, go to a university or
polytec.
Need help with assessment matters? These people can help you:
• Your tutor teacher and subject teachers
• Your Year level Dean: Year 11: Mr. Tagaloa, 12: Mr. Watterson, Year 13: Mrs. Nolan,
• Your Head of Department (ask your subject teacher who this person is if you are
unsure)
• Mr Burrows (Assistant Rector, Curriculum)
• NZQA liaison staff member, (Principal’s Nominee), Mr. Bowles
• NZQA, PO Box 160, Wellington. Tel. 802 3000, www.nzqa.govt.nz
Your rights and responsibilities for assessment are covered in
this document. Please read it carefully and refer to it often!
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3Information for you the student about the NCEA
The NCEA: Levels 1 - 3
Achievement Standards
The NCEA measures students against set standards; progress is measured in credits
achieved rather than marks or percentages.
Some standards, such as practical work, will be assessed by the school (internals).
Others will be assessed nationally at the end of the year (externals).
Credits
You collect credits when you achieve the standard. Credits are like points towards a
qualification. Each time you are assessed for an achievement standard, and you
succeed, you will Achieve the standard, or achieve it with ‘Merit’ or achieve it with
‘Excellence’. Achieving at ‘Merit’ or ‘Excellence’ level does not increase the number of
credits gained, but it tells you how well you have performed.
Unit Standards
Some subjects assess using unit standards. These help you work towards various
National Certificates and they also give you credits that count towards your NCEA
certificates. Unit standards differ only in that you either get the credits or you don’t –
no ‘Merit’ or ‘Excellence’ grades are available. There are full year courses whose
subjects are assessed either by achievement standards or unit standards, or by a
mixture of both – see the Curriculum @ Stream website.
NCEA – GAINING THE CERTIFICATES
Level 1:
• To achieve a Level 1 Certificate you need 80 credits.
• These can be from any subject area, however:
• LITERACY AND NUMERACY requirement
o 10 LITERACY and 10 NUMERACY credits gained from achieving approved
achievement standards
• You will need a minimum of 10 literacy credits (reading, writing, speaking and
listening skills) and 10 numeracy credits (number, measurement, statistics, or other
mathematical skills) to achieve each level of NCEA.
• You only need to gain these credits once. This means that once you have gained the
credits, you have already met the literacy and numeracy requirements for NCEA
Levels 1, 2 and 3.
4• There are many standards that will allow you to demonstrate your literacy and
numeracy skills. These can be completed in a range of different courses and can be
achievement standards or a specified group of unit standards (achievement and unit
standards are explained here). If you’re unsure which standards you can take to gain
your literacy and numeracy credits, see the Assessment Statements on the
Curriculum @ Stream site link for each subject as to which standards count for
Literacy and/or Numeracy or ask your teacher/Dean.
Level 2: To achieve a Level 2 Certificate you need 80 credits – at least 60 from Level
2 standards or above. The remaining 20 credits can come from any level, even if you
have used them in another certificate. The Level 1 literacy and numeracy
requirements must also be met.
Level 3: To achieve a Level 3 Certificate you need 80 credits – at least 60 from Level
3 standards. The remaining 20 credits can come from Level 2 or above, even if you
have used them in another certificate. The Level 1 literacy and numeracy
requirements must also be met.
NCEA: Summary
5To reflect higher achievement, you can aim to earn endorsements for your NCEA
courses and qualifications. There are two types of endorsement: course endorsement
and certificate endorsement.
Course endorsement shows high achievement in a particular course or courses.
When you gain 14 or more credits at Merit (or a mix of Merit and Excellence) in a
course in a single year, you will be awarded a Merit endorsement for that course. For
example, if you gain 14 or more credits at Merit in your Level 2 Biology course, you
will be awarded Merit for Level 2 Biology.
When you gain 14 or more credits at Excellence in a course in a single year, you will
be awarded an Excellence endorsement for that course.
To be awarded an endorsement, in most courses you need three credits from internal
assessment and three from external assessment. Exceptions are Physical Education,
Religious Education and Level 3 Visual Arts.
Certificate endorsement shows high achievement in the qualification overall. When
you gain 50 or more credits at Excellence at the level of the certificate or above, your
NCEA certificate will be endorsed with Excellence. If you gain 50 or more credits at
Merit at the level of the certificate or above, or if you gain 50 or more credits at a mix
of Merit and Excellence, your NCEA certificate will be endorsed with Merit.
You can also get endorsement at Achieved level, by gaining 50 or more Achieved (or
higher) credits. Credits for an endorsed NCEA certificate (Levels 1, 2 and 3) can be
gained over more than one year.
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6University Entrance (UE): planning ahead
UE is the minimum requirement to attend a NZ university. To gain UE you must:
✓ Achieve NCEA Level 3 (60 credits at L3 or higher and 20 credits at L2 or
higher)
✓ Achieve 14 credits in each of three subjects form the list of approved L3
subjects (you can check at http://www.nzqa.govt.nz/qualifications-
standards/awards/university-entrance/approved-subjects/) The remaining
credits to achieve L3 may come from either achievement or unit standards
✓ UE Numeracy – 10 credits at Level 1 or higher from specified numeracy
standards (check with your subject teachers)
✓ UE Literacy – 10 credits (five in reading, five in writing) from specific Level 2 or
higher achievement standards (you can check at
http://www.nzqa.govt.nz/qualifications-standards/awards/university-
entrance/literacy-requirements/
NB – gaining University Entrance does not guarantee you a place at university –
universities have their own requirements, – a “Guaranteed Entry Score”, as well.
University Entrance is usually awarded in January.
More information is on the NCEA University Entrance page.
Assessment in the Senior School, 2022
Internal Assessment
All subjects have internal standards which are completed and marked at school by
your teachers. Internal assessments can earn you credits for your learning during the
year. These internal assessments may be by achievement standards, unit standards
or even both in the one subject. Some internal standards will be assessed by outside
markers, e.g. in Art; your teacher will inform you as to which standards this applies to.
Internal assessments can take many forms such as assignments, portfolios, research
projects, oral presentations and written tests.
Course Outlines and Assessment Plans
You will be given these at the beginning of the year in each of your subjects, (usually
they will be combined in the same document) and put on your subject Google
Classroom.
Ask your subject teacher if you have not received these documents!
They are also available on the Curriculum @ Stream (site accessible
through the school website)
7The Course Outline tells you about the content of the subject you have chosen to
study.
The Assessment Plan will list the standards being assessed in that subject, the title,
NZQA and version number, (e.g. achievement standards have a “90000” type number
and will then state the version number) and how many credits each is worth. It will
also tell you the due dates when you can expect to complete the internal
assessments and how each will be assessed. You will be given at least 1 week’s
notice of the exact date of an assessment. This could be an assignment deadline or a
milestone/checkpoint date for a project that takes a long period of time, or a test.
External Assessment
If you are studying subjects that assess your learning using external achievement
standards, then you will have external examinations in November/December. You will
sit these examinations here at the college, even though they are run by the New
Zealand Qualifications Authority and will be marked by outside markers, (there are no
external unit standards assessments).
Here is a copy of this year’s NCEA examination timetable, also on page 17 of this
document as well as the college website. Your tutor teacher will give you a hard copy
from NZQA in March.
Your tutor teacher will also share this with you in your tutor class Google
Classroom.
The results from these examinations are used to determine “Academic Excellence”
awards in the senior school.
The college has “Derived Grade Examinations” which will run in September.
Your subject teacher will confirm the dates of any such assessments with you.
These examinations will help you get ready for the NZQA examinations and it is vital
that you prepare thoroughly beforehand. They will also provide evidence for any
derived grades, if required. The results from these examinations will also be used to
determine “Academic Excellence” awards in the senior school.
Your teacher will have practice external assessments in class as well during the year
to help you gauge your learning progress and prepare you for these examinations.
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8Your Progress, Results and Certificates
Data Summaries - ongoing
Your tutor teacher will give you a summary of your NZQA internal assessment results
at regular intervals in term 2 and term 3. You can also check your results anytime
after they are published on the student portal.
Use these summaries and the Kamar portal to check the accuracy of your internal
assessment results and your entries in external standards. The data summaries are
an excellent way to monitor your progress toward the national qualification you are
aiming for.
If any issues arise when checking your data, see your subject teacher in the first
instance and then Mr. Bowles.
Your right to privacy regarding your assessment data will be respected and will only
be made known to you, your teachers and parents.
Your Progress and Results
From NZQA
Results Notices
These will be sent to you in January 2023 via your NZQA learner login. They contain
your official internal standard results as well as your results in the examinations in the
external standards. It is also possible have your results mailed to you but you need to
request this through your NZQA learner login during the year
NCEA
You will be able to go on your learner login on the NZQA site to order a copy of your
National Certificate of Educational Achievement, if you achieve all the respective
requirements at that level. This will be sent to you in April 2023.
Students have the right to request:
• a review, if a processing error has occurred or
• a reconsideration, if they believe an error in marking has occurred.
For more information, see “Reviews and Reconsiderations”.
Please note that the application forms for reviews and reconsiderations will not
be available until after papers have been returned to candidates.
9Return of examination material
NZQA returns examination material to schools and students. For information
on the return process and for what to do about missing booklets or portfolios,
see Return of examination material.
For information on viewing exam answers for students who completed an exam
digitally, talk to your teacher.
School Results Summary (SRS)
A SRS is an unofficial transcript of all results a student has gained for both internally
and externally assessed standards while at senior secondary school, including those
not achieved. It also lists any national qualifications, endorsements and awards
gained while at school, and has a summary of credits by course and level. Students
can print a copy of their SRS themselves, anytime, by:
• Logging in to the NZQA Student login
• Clicking on the pdf icon in the "My School Entries and Results" screen
• Printing the School Results Summary pdf.
For an official transcript of results, students will need to order their Record of
Achievement. For information on how NCEA results can be used for entrance to
tertiary study or employment, see Using NCEA After Leaving School.
Record of Achievement (ROA)
A Record of Achievement is an official transcript of all the national qualifications and
standards that a person has ever achieved.
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Your responsibilities as a student
10Work completion and assessment deadlines
Students will not receive credit for an assessment unless all the required work has
been completed. At the start of each assessment, you can expect your teacher to give
you in writing:
• The requirements for the assessment
• The credit value
• The due date
• The arrangements for reassessment with a Further Assessment Opportunity, (if
any) – see page 15
• The arrangements for proving its authenticity – that the work is your own
• Deadlines will be advised in writing at the beginning of the assessment, your
teacher will advise you as to when and where to hand them in.
Authenticity - all work must be your own!!!
o All work that you submit for assessment must be your own.
o Handing in work that has not been done by you and claiming that it is so, is
cheating. Cheating can involve for example; copying another student’s work,
copying from a book and not acknowledging that it is not your own work, getting
undue help from someone else, or taking banned materials into an assessment,
giving another student your work to copy (see “Breaches of the Rules” on page
12).
o All work must be handed in on the due date and all tests and in-class
assessments must be done on the given date.
11o Late work for assessment will not be accepted and you will not be awarded
a grade for that standard - i.e. no credits will be gained. In cases of illness or
family/personal trauma, follow the procedure on either the “Request for an
Extension” and/or “Missed Assessment” (whichever applies to your situation).
o All digital submissions should be uploaded to Google Classroom. Originality
Reports will be used to check for plagiarism.
o If a teacher wishes to use your work as an exemplar for other students, they will
ask for your permission before doing so.
o If you disagree with a grade awarded for an assessment, or with other decisions
relating to assessment - follow the “Appeals’ Procedure”, (see page 14).
Special assessment conditions are provided for students with identified needs. Please
see the Head of Learning Support, Mr Watterson, if you have any queries in this
regard.
Authenticity – proving work is your own
You will be asked to sign a document that the work you are handing in is entirely your
own. Departments may also ask you to provide draft copies, complete tasks in class,
reference accurately all sources of information or other methods to prove authenticity.
Breaches of the Rules
There are penalties for any student where it is proved that cheating has occurred,
including inappropriately helping other students.
If it is suspected that a breach of the rules has taken place, that the work is not
entirely yours, the following will happen :
1. Your subject teacher will collect and document the evidence of a breach of rules
and present it to the HOD.
2. The HOD will interview you to establish your side of the story and document this.
3. If the breach was due to negligence, a conversation between the teacher or HOD
and you will be required, outlining the reasons for the breach. A ‘no grade’ for that
component of the assignment is likely. Parents are informed by the teacher/HOD.
The Assistant Rector (Curriculum) is informed.
4. If the breach is deemed deliberate or serious, the HOD will discuss the situation
with the Assistant Rector (Curriculum). A grade of Not Achieved will be awarded
for that standard and you will not be allowed a Further Assessment Opportunity
(FAO). For serious or repeated misconduct, you and your parents may be
required to meet with the Deputy Rector or the Rector.
12Extensions
All work must be handed in on time. You must have a valid reason for missing an
assessment to be eligible for an extension or Further Assessment Opportunity (if
offered). An extension can only be requested and approved on the Request for
Extension form.
Students must not negotiate any extensions verbally with teachers. Extension
requests must be made as early as possible, but no later than 48 hours before the
assessment due date/time.
For College sport and cultural trips you should apply for an extension at least one
week in advance. Self-interest leave is not a valid reason for an extension.
Late work will not be accepted if the correct approval process is not followed.
Missed Assessments and Lateness Procedure
You are expected to submit assessments on time.
If you feel you are unable to do so, you should discuss this with your teacher prior to
the deadlines to determine whether an extension will be granted to you (see
Extensions).
If you don’t submit an internal assessment on time, a Not Achieved grade will be
awarded.
If you are absent for a valid reason (e.g. illness) on the day an assessment is due,
then it is your responsibility to either:
• upload it digitally, if that is an agreed submission method, or;
• arrange for the assessment to be handed in to the school office on the due date,
and clearly marked to the attention of your teacher.
• If you are unable to fulfil this requirement , you must complete the Missed
Assessment form - you may need to provide a medical certificate together with
the assessment on the day of return to school and give this to your teacher or
HOD.
Absences for Tests / Live assessment
o Notes /emails from your parents explaining your absence on an assessment day
must be given directly to your teacher, who will discuss it with the HOD. If the
absence may be excused on medical or compassionate grounds, you may be
required to sit a test of comparable difficulty.
o If it is not possible to offer another assessment opportunity, then previous
evidence collected can be used or further evidence can be collected. You may be
awarded a grade based on evidence already recorded only if this evidence is
sufficient and equivalent to what the NCEA standard requires.
13o If the absence cannot be satisfactorily explained, a Not Achieved grade will
be given.
Computer Issues
o For digital assignments, missing an assessment due to technical difficulties will be
considered only in exceptional circumstances.
o Students are required to make backup copies of their work regularly to reduce the
chance of loss. Possible options include regular printing, saving to alternative
locations or emailing the work to themselves.
o Teachers might suggest that students email work to them on a regular basis, both
as a backup and to authenticate the work.
o Network failure in school during a computer-based, in-class school assessment is
not the students’ responsibility so the teacher will make equivalent time available
to the class.
o If a student wishes to have a decision on an overdue or missed assessment
reviewed, the student must complete the Appeal form and submit it to the
Principal’s Nominee who will make a decision in consultation with the HOD.
Appeals Procedure
o This process may be used if you disagree with any decision relating to
assessment: for example; a grade awarded, provision of an assessment
opportunity or extension, or allegation of a breach of the rules.
o Your teacher will explain the criteria for each grade for an assessment when it is
handed back to you. If you then think that an assessment has been incorrectly
marked, you can ask the teacher to reconsider your work.
o Your teacher should explain the result and make any necessary alterations. If
another teacher did the assessing, that teacher will be consulted. They may
decide to alter your grade at this point, or not.
o If you are unhappy with the teacher's explanation or decision, you may ask the
Head of Department for a decision, using an Assessment Grade Appeal Form,
o Any student has the right to appeal any assessment related decision.
This must be done within three school days of the work being handed back.
If you disagree with the Head of Department’s decision, the Principal’s Nominee will
be asked to consider the case. The Principal’s Nominee may consult with the Head of
Department, Dean, Counsellor or family.
The Principal’s Nominee’s decision is final.
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14Further Assessment Opportunities (FAOs)
A Further Assessment Opportunity is when your teacher offers you another chance to
achieve a standard when you have initially failed to achieve to your potential – you
must be able to improve your original grade.
However, please be aware that:
o It is the decision of the college whether or not a FAO is offered
o A maximum of one FAO will be offered in a year, this means one or none – it
isn’t compulsory for your teacher to offer you a FAO and they will inform you of
this from the start of the assessment
o If it is not practical to offer a FAO, e.g. for assessment based on a field trip, your
teacher will let you know this from the start of the assessment
o You will be awarded the highest grade you achieve over both opportunities
o You won’t be offered a FAO if you have chosen for an unacceptable reason not
to take the first opportunity of an assessment, e.g. you failed to hand in the work
and had no good reason for doing so.
Resubmission
• A resubmission may be offered to you by your teacher, (it is up to your teacher
as to whether they need a resubmission to clarify their own marking - you can’t
“apply” for one!
• A resubmission is so your teacher has the opportunity to identify or correct a
minor error in your work, they decide if you are on a NA/A grade boundary and
meet the criteria for a resubmission
• A student has access to an Achieved grade only from a resubmission,
(i.e. does not allow a student to gain Merit or Excellence)
• A resubmission will only be offered where your teacher judges that you are
capable of discovering and correcting any minor errors yourself, in a short
period of time.
• Any resubmission offered to you will take place as soon as possible after the
assessment, i.e. there won’t be any further teaching or feedback given to you
before the resubmission
• There will only be a maximum of one possible resubmission opportunity offered
to you by your teacher
15Withdrawing from a standard
• Withdrawing from a standard requires the permission of your family,
recommendation of your subject teacher, and, preferably, a three-way
parent/student/teacher conversation.
• A Withdrawal From Standards Request Form must be completed and
approved by the HOD.
• Withdrawal from a standard is designed to enable you to focus more on passing
other standards in a course, especially if you are having difficulty coping. If you
wish to withdraw from an internal or external standard you should seek the
guidance of your subject teacher and/or Dean. Similarly, a teacher wishing to
recommend a withdrawal from a standard must discuss the situation with you
before any recommendation can be made.
• You must continue to attend classes and meet course requirements even though
you may have withdrawn from one or more standards.
• You may not withdraw from a standard if you have been present for the teaching
of the topic. Withdrawal should take place before a topic begins, unless a
student’s attendance and participation throughout the topic has been impacted.
Summary of things to help you
• Missed Assessment Form
• Request For An Extension Form
• Assessment Grade Appeal Form
• Withdrawal From Standards Request Form
• 2022 NZQA Examination Timetable
• College Website – NZQA page
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16NCEA Examination Timetable 2022
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17You can also read
