Return to Campus Plan - Summer and Fall 2021 Published June 24, 2021 Revised August 20, 2021 - Thomas Nelson Community College
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Return to
Campus Plan
Summer and Fall 2021
Published June 24, 2021
Revised August 20, 2021
Return to Campus Plan
Table of Contents
Letter from the President............................................... 4-5
Reconstitution Team...........................................................6
Return to Campus Schedule............................................11
Hours of Operation...........................................................12
Health & Safety Mitigation Strategies............................15
Campus Services...............................................................17
Facilities..............................................................................19
Technology.........................................................................21
Remote Work.....................................................................22
Information for Students, Faculty & Staff......................23
Visitor & Community Resources....................................40
Thomas Nelson Community College | Summer and Fall 2021 2
Return to Campus Plan
SUMMER AND FALL 2021 RETURN TO CAMPUS PLAN
COLLEGE OFFICIALS MAINTAIN SITUATIONAL AWARENESS THAT PLACES THE HEALTH,
SAFETY, AND SECURITY OF OUR CAMPUSES, AS WELL AS THE COMMUNITIES WE SERVE,
AS OUR HIGHEST PRIORITY.
THIS PLAN IS THE FRAMEWORK FOR THE PHASED PUBLIC REOPENING OF OUR CAMPUSES,
EDUCATIONAL SITES, AND THE RESUMPTION OF FACE-TO-FACE BUSINESS AND STUDENT
SERVICES. THE COLLEGE REMAINS PREPARED TO LIMIT AND/OR RESTRICT ACCESS TO OUR
CAMPUSES AND/OR TRANSITION SERVICES TO ALTERNATE DELIVERY FORMATS IF IT BECOMES
NECESSARY TO IMPLEMENT ADDITIONAL MITIGATION STRATEGIES TO PROTECT THE HEALTH
AND SAFETY OF OUR STUDENTS, FACULTY, STAFF AND VISITORS.
THE INFORMATION INCLUDED IN THIS DOCUMENT IS ACCURATE AS OF THE PUBLICATION
DATE. PLEASE CHECK BACK FREQUENTLY TO REVIEW UPDATED INFORMATION AS NECESSARY.
Thomas Nelson Community College | Summer and Fall 2021 3
Return to Campus Plan Welcome Back DR. TOWUANNA PORTER BRANNON, PRESIDENT Greetings! We are excited to begin a staggered return to campus. Although aspects of our lives will continue to be influenced by public health considerations, I am looking toward the future with a sense of optimism. I want to thank our faculty and staff, for everything you have done, as individuals and as teams, to support the mission of the College during an unimaginably difficult period. That our students were able to persist in their studies is a tribute to them, and to you and your dedication to the critical role your work plays in their education. I would like to thank our students for being flexible and patient under such stressful circumstances. This document shares plans and protocols for our safe return to campus. The plans, which prioritize the health and safety of students, staff, faculty and our surrounding community, continue to be shaped by expert public health guidance. We want to take advantage of what we have learned the past 15 months about how to meet the needs of the College while also providing greater flexibility, where possible, for our staff in post-pandemic circumstances. Our return is based on the increasing pace of vaccinations and reduced rates of COVID-19 infections. I truly appreciate the hard work and ingenuity shown by our faculty, staff and the Reconstitution Groups that have worked tirelessly to develop recommendations that support a safe return to campus. I know individuals remain concerned about being in settings with unvaccinated coworkers, students, and visitors. As you know, individuals have been working, teaching, and learning on campus during the pandemic. Our faculty and staff have followed all recommended safety protocols; remaining safe since the start of the pandemic. We will expand on the best practices leveraged in the past year to ensure the continued safety of our on-campus community. By June 29, supervisors, faculty on summer contract, and most remote staff will need to return to campus. The President’s Cabinet returned June 1, followed by deans and directors June 15. On July 6, we are pleased to welcome all current and prospective students, visitors and our community partners back to our campuses and educational sites. By fall 2021, we hope the College will look and feel much more like fall 2019 than fall 2020. Effective July 6, all administrative departments and offices on campus will be open with an in-person presence during regular business hours to serve the on-campus community. In-person presence does not Thomas Nelson Community College | Summer and Fall 2021 4
Return to Campus Plan mean all staff members in an office will be on site at the same time; supervisors will staff departments in ways that best serve our students and our community. Supervisors will ensure appropriate safety measures are followed within a department. At this point, these plans are subject to change based on the course of the pandemic, federal and state regulations, and public health guidelines. They could also be altered by on-campus space needs and limitations and the needs of the College to support our students. We will provide as much notice as possible if and when guidelines change. I look forward to seeing you on campus again soon. I hope you join in my excitement about seeing our students and colleagues again. I am proud to be your president serving this great institution. Take care, Dr. Towuanna Porter Brannon TO THOSE WHO NEVER LEFT OUR CAMPUSES Mr. Steven Carpenter, Vice President for Finance and Administration As we welcome students, staff and faculty back to campus, we would like to offer a special thank you to those who never left. Due to the nature of their work, our Facilities team and Campus Police remained working on campus throughout the entirety of the pandemic. While we appreciate all of those who suddenly converted to working remotely, we have equal appreciation for those who remained behind to keep the campus operating and safe. Thomas Nelson Community College | Summer and Fall 2021 5
Return to Campus Plan Reconstitution Team Dr. Kris Rarig, Vice President for Student Affairs Since the early stages of the COVID-19 pandemic, the College assembled a diverse and inclusive team (The Reconstitution Team) with representatives from public safety, administration, Student Affairs, Academic Affairs and Workforce Development, Finance and Administration. It also has constituency group representation from the Faculty Senate, Mid-Level Managers, College Support Staff Association, and multiple units across the College that have been working to ensure public/private collaboration, monitoring health metrics, providing information, guidance, recommendations, policies and procedures, pharmaceutical interventions, public information, and campus safety and security to prepare each campus and educational site for the return of our students, faculty, staff and visitors. The term “Reconstitution Team” was derived from the College’s Continuity of Operations Plan. The Reconstitution Phase (Phase IV) of the Continuity of Operations Plan is implemented when the emergency, or threat of emergency, is over, and organizations initiate operations for resuming normal business operations. As defined in the plan, which was followed by the College throughout the COVID-19 pandemic, organizations can plan for reconstitution prior to activation of their continuity plan and concurrently with continuity operations. The Reconstitution Team is comprised of an executive committee, subcommittee leads, and subcommittee members. The Executive Committee of the Reconstitution Team is: Dr. Kris Rarig, Vice President for Student Affairs, Chair and Reconstitution Manager Mr. Steven Carpenter, Vice President for Finance and Administration Ms. Cyndie Callaway, Vice President for Institutional Advancement Dr. Lonnie Schaffer, Interim Vice President for Academic Affairs Mr. Steven Felker, Director of Institutional Research and Effectiveness Mr. Paul Long, Dean – Public Safety, Allied Health and Human Services Division, Co-Chair Dr. Betsy Harrison, Dean of Student Services Chief Kelvin Maxwell, College Police Department Ms. Michelle Alexander, Assistant Professor, Faculty Senate Representative Ms. Beth Dickens, Associate Dean, Mid-Level Managers Representative Ms. Michelle Shonk, Media Manager, College Support Staff Association Representative Thomas Nelson Community College | Summer and Fall 2021 6
Return to Campus Plan
The Reconstitution Team expanded in spring 2021 to include multiple subcommittees to guide our actions as
we phase back to our campuses.
The subcommittees were charged with:
oo Leveraging experience and expertise, to inform the College leadership’s decision-making related to a
safe return to campus;
oo Compiling a list of recommendations and considerations to allow for an orderly return to campus;
oo Creating a timeline for actions/events/protocols;
oo Submitting recommendations and considerations to the Reconstitution Work Group every two weeks;
and
oo Contributing to the creation of reconstitution frequently asked questions.
The subcommittees’ work was simply outstanding. It showed at the town hall and in all the careful planning
and thoughtful recommendations. It was truly a campus wide effort with many faculty and staff lending their
expertise to this difficult and constantly evolving task.
Thomas Nelson Community College | Summer and Fall 2021 7
Return to Campus Plan We would like to express deep appreciation and respect for those who led and served on Reconstitution Team Subcommittees: Campus Safety and Facilities Kelvin Maxwell and John Mason, Co-Chairs Michelle Alexander Brent Holliday Kathy Shannon Jacqueline Blackwell Paul Long Cheryl Sparrow Corey Buttrum Barbara Mason Lucinda Spryn David Coffey John Mason Michael Weiser Rick Dollieslager Keisha Matthews Jim Worthey Michael Filsinger Ji Hyon Mun Julie Young Seth Fisher Gary Pounder Instructional Modalities Dr. Susan English, Chair Sandra Calderon-Doherty Elizabeth Kelso Lucinda Spryn David Coffey Myleah Kerns Jason Vance Michelle Dean Julie Lambert Michael Weiser Beth Dickens Jennifer Morey Cece Wheeler Michael Filsinger Jason Moulenbelt Anthony Fotinos Thomas Rockson Alandra Giron Keisha Samuels Dawn Hayden Stacey Schneider Communication Cyndie Callaway, Chair Jacqueline Blackwell Myleah Kerns Eddie Swain Rick Dollieslager John Mason Mary Hanlin Kathy Shannon Thomas Nelson Community College | Summer and Fall 2021 8
Return to Campus Plan Information Technology John Savage, Chair Cherie Aukland Michael Filsinger Sally Schaffner Steph Barnett Seth Fisher Amy Schmidt Donald Carr Dawn Hayden Ian Taylor Sharon Cotman Michael Mann Michael Weiser Charles DeSassure Sergio Maria-Fagundez Jim Worthey Student Activities Kadisia Archer, Chair Seth Fisher Pamela Roberts Betsy Harrison Thomas Rockson Sylvain Poosson Lucinda Spryn Exposure Reporting Paul Long, Chair David Coffey Brent Holliday Public Health Metrics Paul Long, Chair Michelle Alexander Mary Hanlin Barbara Mason COVID-19 in the Classroom Michelle Alexander, Chair Tara Briggs Myleah Kerns Lucinda Spryn Adrianna Hardage Laura Rondeau Micheal Weiser Holly Herrick Keisha Samuels Shanda Jenkins Amy Schmidt Elizabeth Kelso Thomas Nelson Community College | Summer and Fall 2021 9
Return to Campus Plan Testing Yvonne Blow and Paul Tessier, Co-Chairs Katrina Bailey Maggie Haley Laure Spencer Sam Bevin Betsy Harrison Lucinda Spryn Tiffany Brannon Jeannetta Hollins Marie Struble Charles DeSassure Sergio Mario-Fegundez Sherry Vaughan Charles Eckstein Jerri Newson Riham Mahfouz Telework Gwyn Ciemniecki, Chair Kim Allen Dawn Hayden Ian Taylor Sharon Dotson Alicia Jones Ted Tweel Marion Clifton Jason Moulenbelt Terry Wagner Cassie Creech Olufunke Olagunju Rich Wilcox Gil Gillespi Nicholas Pierce Jonalyn Gore Keisha Samuels Betsy Harrison Eddie Swain Thomas Nelson Community College | Summer and Fall 2021 10
Return to Campus Plan RETURN TO CAMPUS SCHEDULE The College plans to welcome the public and our community partners back to our campuses and educational sites July 6. Ahead of this public reopening, administrators, faculty, staff and students have been, and will continue, repopulating our campuses, sites, classrooms and laboratories, as in-person and hybrid learning opportunities continue in collaboration with our distance education programs and courses. As the College welcomes back everyone, we want to share that the health, safety and wellness of our students, faculty, staff and visitors are always at the forefront of our institutional priorities. We also understand everyone has different demands, desires, expectations and needs. In providing educational services, programs and courses, the College is committed to meeting individuals where they are in their lives as they pursue their education and career goals. The College’s commitment to the health, safety and well-being of our College community, as well as our neighboring communities, and honest, open, transparent and inclusive communication are the keys to a successful repopulation of our campuses, classrooms, and laboratories. Summer 2021 class offerings, including face-to-face courses on campus, hybrid courses (combination of face-to-face instruction paired with distance learning opportunities), as well as online courses are currently taking place. Fall 2021 classes are scheduled to begin August 23, and the College will implement plans that continue prioritizing the health and safety of students, faculty, staff and visitors while providing a balanced schedule of courses to meet and/or exceed everyone’s educational expectations. KEY DATES FOR OUR PHASED RETURN TO CAMPUS: oo June 1 - President and the President’s Cabinet members return oo June 15 - Deans and Directors return oo June 29 - Faculty (faculty on summer contract) and Staff return oo June 29 - Supervisors debrief with Interim Human Resources Director oo July 6 - THE COLLEGE REOPENS TO THE PUBLIC oo August 16 - WELCOME BACK, All Faculty return to campus oo August 23 - WELCOME BACK, Fall Students return to campus oo August 23 - 16-week, 8-week (1) and 5-week courses begin Thomas Nelson Community College | Summer and Fall 2021 11
Return to Campus Plan HOURS OF OPERATION SUMMER 2021 HOURS FOR STAFF The 2021 summer work schedule for staff will be in effect until the close of business Friday, August 6. Most employees are working 9.0 hours per day Mondays through Thursdays and 4.0 hours on Fridays, except for weeks in which there is a holiday. The normal summer working hours are 7:30 a.m.– 5:30 p.m. with a one-hour lunch Mondays through Thursdays; and 8 a.m. – 12 p.m. on Fridays. Some employees may work different schedules as approved by their supervisors in accordance with the College Administrative Procedures Manual, Policy 3.21. Full-time employees must work a 40-hour work week schedule. While the summer schedule allows for some flexibility, services should always be available for our students, faculty and staff. It is extremely important that Human Resources has correct work schedules, if not, this will impact leave requests and leave balances. SUMMER SERVICE HOURS The normal summer service (business) hours are from 8 a.m. – 5 p.m. Mondays through Thursdays; and 8 a.m. – 12 p.m. on Fridays. SUMMER INSTRUCTIONAL HOURS As classes resume in face-to-face, hybrid and distance learning modalities, instructional hours at each of the College’s campuses and educational sites may range from 8 a.m. – 10 p.m. Some courses operate on schedules outside of these typical instructional hours. SUMMER FACULTY OFFICE HOURS Since most courses for summer 2021 remain online, it is appropriate for faculty to continue to offer virtual office hours for summer semester, as they have been for this past year. Faculty who wish to hold office hours on-campus can do so. FALL SERVICE HOURS The 2021 fall work schedule will be in effect beginning on Monday, August 9. Most employees will be working Mondays through Fridays, 8.0 hours per day. The normal fall working hours are from 8 a.m. – 5 p.m. with a one-hour lunch, Mondays through Fridays. Some employees may work different schedules as approved by their supervisors in accordance with the College Administrative Procedures Manual, Policy 3.21. Full-time employees must work a 40-hour work week schedule. Thomas Nelson Community College | Summer and Fall 2021 12
Return to Campus Plan
FALL INSTRUCTIONAL HOURS
Fall classes include, but may not be limited to face-to-face, hybrid and distance learning modalities.
Instructional hours at each of the College’s campus and educational sites may range from 8 a.m. – 10 p.m.
Some courses operate on schedules outside of these typical instructional hours.
FALL FACULTY OFFICE HOURS
Faculty may choose their ratios of office hour modes (on campus, online, etc.) to meet the 10-hour per week
Virginia Community College System requirement for full-time faculty and one-hour per class requirement for
adjunct faculty, based on the following guidelines.
Faculty are to prioritize office hours consistent with the instruction modes they are teaching for the fall 2021
semester. For example, if a faculty member is teaching in a hybrid modality, a certain number of the 10 hours
should be allotted for on-campus office hours. If a faculty member is teaching all online synchronous or
asynchronous courses, it is appropriate to continue to offer all virtual office hours.
For office hours offered on campus, faculty should follow the steps below to confirm ability during the
COVID-19 pandemic:
1. Perform faculty office hours in their assigned room on campus if it is possible to space seating/
desks at least six feet apart.
2. Otherwise, designate a larger room, if available, as a single faculty office that allows for social
distancing as above.
3. Otherwise, use the Virginia Community College System licensed web conferencing solution (I.e.
Zoom) to provide virtual faculty office hours.
Once faculty have determined their office hours for the semester, they are to communicate the breakdown
of their office hours among modes (campus office, online web conference location, etc.) within each course
syllabus to inform students if and why their faculty’s office hours do not match the instruction mode.
WHEN CAN I GAIN ACCESS TO MY CLASSROOM/BUILDING?
College buildings are typically opened for class access by 7:30 a.m. and close promptly at 10 p.m., with the
exception of special and/or other events.
WHEN DO CLASSES BEGIN?
oo Summer Academic Calendar
oo Fall Academic Calendar
Thomas Nelson Community College | Summer and Fall 2021 13Return to Campus Plan FALL 2021 CLASS SCHEDULES oo Fall 2021 Credit Course (Certificates, Degree Courses) oo Fall 2021 Workforce Development Courses (Workforce Credentials) CONTACT THE COLLEGE BY TELEPHONE (MONDAYS – FRIDAYS 8 A.M. – 5 P.M.) oo College Call Center - (757) 825-2800 oo Historic Triangle Campus in Williamsburg - (757) 253-4300 oo Workforce Development - (757) 825-4070 CAN I CONTACT SOMEONE OR LEAVE A MESSAGE AFTER THE COLLEGE IS CLOSED? For concerns after hours, please go to the College website, www.tncc.edu, and click the HELP button at the top of the page. All email messages will be answered within 48 business hours. Thomas Nelson Community College | Summer and Fall 2021 14
Return to Campus Plan HEALTH & SAFETY MITIGATION STRATEGIES The College places the health, safety and wellness of our students, faculty and staff at the forefront of our institutional priorities. We also understand everyone has different demands, desires, needs and expectations of our educational services, programs and courses. The College is committed to meeting our community where they are in their lives, and the pursuit of their educational and employment goals. The College works diligently to monitor multiple health and wellness metrics (e.g. local and statewide percent of positivity, state and national vaccination rates, etc.) related to infectious and contiguous diseases, as well as having established collaborations within our communities with many key stakeholders (local emergency preparedness officials, Virginia Department of Health [VDH], Virginia Department of Emergency Management [VDEM], and health system partners), and monitoring Centers for Disease Control and Prevention information and recommendations. Detailed information related to personal illness, possible or confirmed exposure, positive test results, and/or reporting infectious and/or contagious disease can be found in this plan under the Information for College Students, Faculty and Staff heading. Thomas Nelson Community College | Summer and Fall 2021 15
Return to Campus Plan
This section of the plan provides details regarding the mitigation strategies, as well as the planning
assumptions the College has put into place to help ensure a safer and healthier campus environment.
The College has implemented the following mitigation measures to ensure a safer on-campus experience for
our students, faculty, staff and members of our community:
oo Centers for Disease Control Coronavirus Self-Checker (required for all students, faculty, staff and before
arriving to campus)
oo Required physical (social) distancing of at least 6 feet (minimum), when and where possible
oo Reduced classroom and lab capacities
oo Encouraging appropriate hand hygiene and respiratory etiquette (wash your hands frequently/ and
cover your cough and/or sneeze)
oo Consistent cleaning and disinfection of education and business spaces
oo Encouraging socially responsible behaviors (not coming to campus when ill, using hand sanitizer, etc.)
oo Strategically located wellness stations (cleaning supplies, hand-sanitizer, disinfectant wipes and masks)
oo Desk shields in high traffic, public facing areas where physical distancing is not possible (i.e. academic
advising, financial aid, etc.)
oo Personal Protective Equipment (PPE) for staff as needed or appropriate
oo In compliance with Virginia Community College System guidance, requiring all faculty, staff, students
and visitors to wear a cloth mask over their mouth and nose while inside College owned and/or
leased facilities. Encouraging all faculty, staff, students and visitors to wear a mask when traversing our
campuses/grounds while outside, especially in the presence of others, when not social distancing
oo Collaborating with the Peninsula Health District and/or Health System Partners to make the COVID-19
vaccine available to all students, faculty and staff
oo Consistent monitoring of public health metrics, health, safety and well-being recommendations and/
or guidance (see links below)
PUBLIC HEALTH METRICS
COVID-19 - Virginia Department of Health – COVID-19 Health Metrics by Health District
Influenza - Virginia Department of Health – Influenza Surveillance
Thomas Nelson Community College | Summer and Fall 2021 16Return to Campus Plan CAMPUS SERVICES ARE THE CAMPUS LIBRARIES OPEN? The Hampton campus library is part of the Templin Hall construction project and currently is closed for the safety of our students, faculty, staff and visitors. Anticipated reopening is fall 2021; however, this is subject to change based on contractor needs. At the Historic Triangle campus in Williamsburg, the library will be open during normal business hours providing access to learning resources, research, study and small meeting spaces. The College’s libraries also provide access to a comprehensive collection of digital resources. DO I NEED A PARKING PERMIT? The College will not require parking permits for students, faculty, and staff for the remainder of the summer 2021 semester. Beginning August 16, all students, faculty and staff will be required to obtain a parking permit for the fall 2021 semester. The fees for student parking permits are included in the student’s semester tuition and fees. Faculty and staff may purchase parking permits prior to the fall semester through payroll deduction. Pick up parking permits in Diggs Hall, Room 155 in Hampton and the Campus Police office at the Historic Triangle campus in Williamsburg. Campus Police remind everyone that each campus has designated parking spaces for: oo Faculty and staff oo Students, and oo Visitors Please only park in designated lots and spaces. CAN I EAT ON CAMPUS? Yes, you may eat on our campuses. Please check with faculty or instructors with regard to eating, drinking, or having food or open containers in certain spaces (i.e. computer labs, science labs, technology labs, etc.). Students, faculty, staff and visitors at the Hampton campus are encouraged to use the communal space located in Wythe Hall known as Gators. The seating/activity area on the first floor of the Historic Triangle campus adjacent to the bookstore is an appropriate location as well. Both spaces provide areas with tables, chairs and/or booth-style accommodations conducive for studying, completing work, grabbing a bite to eat from our Subway restaurant at the Hampton campus, or one of the vending machines adjacent to the seating area. If you prefer to spend time outdoors, we encourage you to enjoy the amenities outside Gators (Hampton) and near the front entrance of the Historic Triangle campus, which provide outdoor seating and dining areas. Each campus also has other small gathering places that provide similar accommodations for students, faculty, staff and visitors. Thomas Nelson Community College | Summer and Fall 2021 17
Return to Campus Plan ON-CAMPUS SUBWAY RESTAURANT The Subway restaurant located in the Gators area of Wythe Hall on the Hampton campus is scheduled to reopen at the beginning of the fall 2021 semester. ARE STUDENT SERVICE OFFICES OPEN? Enrollment Services, Financial Aid, Student Accounting, the Bookstores, Disability Support Services, TRiO Student Support Services, and Advising will resume on-campus services to the public July 6. Disability Support Services and Advising will be available by appointment. Appointments may be in-person or via Zoom, per the student’s choice. Students may go into Navigate and make an appointment with individuals within these areas. Hours of availability may vary. Enrollment Services, Financial Aid, Student Accounting, and the Bookstores will be open, and appointments will not be necessary. WHAT’S THE BEST WAY TO MEET WITH SOMEONE IN PERSON? The best way to meet with someone in person is to make an appointment. Appointments can be made through Navigate. As noted, some services are available only by appointment, while the walk-in option is available for other services. Staff will be back on campus for in-person services beginning July 6. HOW DO I CONTACT COLLEGE POLICE? Contact Colleges Police by phone at (757) 825-2732; after hours (757) 879-3649. If you have an emergency, dial 9-1-1 immediately. ARE THE TESTING CENTERS OPEN? The Hampton and Historic Triangle campuses will resume in-person testing July 12. Students will need to make an appointment through Navigate to use the testing centers. WHAT SERVICES ARE THE TESTING CENTERS PROVIDING? The Testing Centers will offer make-up testing, provide testing for those with testing accommodations, and placement testing as necessary. Placement testing is no longer required for most students. Make-up testing and accommodation testing shall be scheduled by faculty or staff. Students requiring placement testing must schedule their own appointment with the Testing Center. WILL THE CAMPUS BOOKSTORES BE OPEN? Yes, the Bookstores on each of our campuses will be open to students, faculty, staff and visitors beginning July 6 for walk-in purchases of textbooks, supplies and College apparel. Online ordering and home delivery are available immediately and will remain available after the Bookstores reopen. Thomas Nelson Community College | Summer and Fall 2021 18
Return to Campus Plan FACILITIES On July 6, all College campuses, educational sites, and buildings will reopen to the public. On the College’s Hampton campus, Templin Hall and its adjacent grounds will not be accessible due to a significant construction project. The project is tentatively scheduled for completion in spring 2023. Variables such as weather impacts, supply chain processes, and other potential variables that might expedite or delay parts of and/or the entire construction process may affect the tentative schedule. Plant Services personnel primarily remained on our campuses working throughout the pandemic. Maintenance, Grounds and Receiving teams kept facilities in good working condition. The heating, ventilation, and air conditioning, as well as water systems, remained on and operable and where cleaned throughout the pandemic in order to prevent operational, health and safety issues with these critical systems. Thomas Nelson Community College | Summer and Fall 2021 19
Return to Campus Plan
CLEANING
Offices and classrooms being used are cleaned daily. Offices currently vacant or unused are cleaned regularly
and monitored for use daily. In addition, faculty and staff have access to cleaning supplies in their areas to
touch up any areas of concern.
Restrooms are and will continue to be cleaned multiple times per day.
Floors being used daily are mopped daily and scrubbed weekly. Floors in need of additional attention will be
re-waxed prior to the start of the fall semester.
If you see a problem, please submit a work order in our SchoolDude Work Order system.
PERSONAL PROTECTIVE EQUIPMENT
Personal Protective Equipment (PPE) may include, but not be limited to, hand sanitizer, sanitizing wipes,
masks, and/or plexiglass-barriers. Individual departments/units are not permitted to purchase PPE directly
from a vendor. To be good stewards of our resources and reduce redundant work orders, all PPE vendor
purchases will be made through Facilities.
oo All local needs for PPE shall be requested through the appropriate department/unit administration.
oo Each department/unit shall designate a representative to receive all requests.
oo Each request shall specify the following: what, how many, for whom/where, and the requestor.
1. What? – detail what is being requested, example: sanitizing wipes
2. How many? – One (1) canister
3. For whom ? – Name/Room
4. Requestor – Name
oo The designated department/unit representative shall confirm whether the requested PPE is available
within the department/unit.
1. If it is, they can immediately fulfill the request
2. If the PPE is not available in the department/unit, the designated representative shall enter a
SchoolDude (work order) requesting the PPE from Plant Services.
Thomas Nelson Community College | Summer and Fall 2021 20Return to Campus Plan TECHNOLOGY The Department of Information Technology has been undertaking a number of activities in preparation for a return to campus by the College community. We have been inspecting all of our classroom and office facilities to ensure our supporting technologies are working properly. We are updating computers, testing AV equipment, checking sound systems, testing internet connections, and making repairs as required. Our expectation is everyone will be able to get immediately back to work and be fully productive upon returning. We have also been working to obtain replacements for aging computers and network equipment. We are currently navigating critical equipment shortages that are impacting deliveries of new systems, but we are optimistic much-needed replacements will be completed in time for the fall semester. Any equipment due for replacement that remains in place at the start of the fall semester will be maintained and scheduled for replacement during the semester. For those who may need technology assistance upon our return, please submit a request by email to helpdesk@tncc.edu. We will respond and lend a hand with anything that may be needed as soon as possible. Thomas Nelson Community College | Summer and Fall 2021 21
Return to Campus Plan REMOTE WORK With student and visitor needs at the center of the College’s return to campus, the future of “telework” or “work-from-home” flexibility is being evaluated by the President’s Cabinet and the Reconstitution Team’s Telework Subcommittee. A significant challenge for supervisors and leadership is finding balance between allowing greater flexibility for remote work and retaining the critical face-to-face interactions that foster greater student, faculty, staff and community engagement. College supervisors will investigate flexible approaches that meet the needs of students, the College, and our multiple constituents. These plans will not be finalized by July 6, but will remain part of the College’s ongoing Reconstitution discussions. In preparation for the July 6 return to campus, supervisors will consider how their respective teams safely return to campus, considering recommendations from our Reconstitution Subcommittees and guidance from the Centers for Disease Control and Prevention, Virginia Department of Health, and the Virginia Community College System. Thomas Nelson Community College | Summer and Fall 2021 22
Return to Campus Plan
INFORMATION FOR STUDENTS, FACULTY AND STAFF
HOW WILL CLASSES BE OFFERED WHEN THE COLLEGE REOPENS TO THE PUBLIC?
For the fall 2021 semester, the College is delivering instruction using the following modalities:
Face-to-Face – traditional in-class instruction
Hybrid (the course is delivered via combination of online and in-person instruction)
Online Synchronous (the course is fully online but meets at set times every week via Zoom)
Online Asynchronous (the course is fully online and there are no set weekly meeting times)
To determine the modality of a course on the schedule, please review the information listed in the course
information and description. This can be found on the College website at https://www.tncc.edu/classes/fall.
GUIDE TO READING THE FALL 2021 SCHEDULE:
Face-to-Face Courses
1. Section begins with a number and has either an “H” (Hampton) or “W” (Williamsburg) after the number
to indicate location at either the Hampton or Historic Triangle campus.
2. Meeting days and times are listed.
3. Room is listed.
Thomas Nelson Community College | Summer and Fall 2021 23Return to Campus Plan
Hybrid Courses
1. Section begins with a “B” followed by a number and then either an “H” for Hampton or a “W” for
Williamsburg.
2. Days and times are listed (this is the meeting time for the in-person component).
3. Room is listed (this is where the in-person component of the course will meet).
Online Synchronous Courses
1. Section begins with a “D”
2. Days and times are listed (these are the required weekly Zoom meeting times).
3. Room is listed as “Virtual classroom” or “TUAL”
4. Labeled as synchronous in class notes.
Thomas Nelson Community College | Summer and Fall 2021 24Return to Campus Plan Online Asynchronous Courses 1. Section begins with a “D” 2. Days and times are listed as “TBA” 3. Room is listed as “Virtual Classroom” or “TUAL” 4. Labeled as asynchronous in class notes. CREDIT CLASS SEARCH Using SIS and Navigate Both SIS and Navigate are accessible by logging in to MyTNCC. Course notes are not available in Navigate. If you have questions about the credit fall 2021 schedule after reviewing this information, please contact the Office of Academic Affairs at academics@tncc.edu or via telephone at (757) 825-2952. If you have questions about the Workforce Development fall 2021 schedule, please contact the Workforce Development division at wfdinq@tncc.edu or via telephone at (757) 825-4070. SCHEDULING RESOURCES FOR STUDENTS When do classes begin? oo Summer Academic Calendar oo Fall Academic Calendar Fall 2021 Class Schedules oo Fall 2021 Credit Courses (Certificates, Degree Courses) oo Fall 2021 Workforce Development Courses (Workforce Credentials) Thomas Nelson Community College | Summer and Fall 2021 25
Return to Campus Plan
Apply to take Classes Now!
Find Your Class
Schedule Your Advising Appointment
After students apply to the College and identify a program of study, they are assigned an academic adviser.
Students then will make an appointment to see their adviser by using Navigate. Academic advisers will
provide on-campus appointments and virtual appointments. www.tncc.edu/new
Access Navigate
Students may access Navigate by logging into their “MyTNCC” account with the username and password
they were given after they completed their application. www.tncc.edu/new
Student Information System
Students may log in to their student information account by clicking on the link and following the
instructions for resetting their password. www.tncc.edu/new
Health and Wellness Expectations and Resources
AM I REQUIRED TO BE VACCINATED?
State Employees: Yes, on Thursday, August 5, 2021, Governor Northam announced that Virginia will require
state workers to show proof that they are fully vaccinated or be tested for COVID-19 every week. The
Directive (ED 18) takes effect on September 1.
What does this mean for each of us, as employees of the Commonwealth?
oo Executive Directive 18 extends to community college faculty, staff, part-time employees, and
contractors who enter the workplace;
oo The new mandate requires disclosure of vaccination status* by September 1, 2021;
oo Employees who are not fully vaccinated by this date or refuse disclosure of their vaccination status will
be required to provide evidence of weekly negative COVID test results;
oo Executive Directive 18 includes an exemption for medical and religious reasons; those employees, if
approved, must provide evidence of weekly negative COVID test results; and
oo Employees who fail to comply with the mandate may be subject to disciplinary action, in accordance
with College, Virginia Community College, and/or Virginia Department of Human Resources
Management policies and/or procedures.
* Disclosure of vaccination status on or before September 1, 2021, may include one of three categories;
fully vaccinated, partially vaccinated with the scheduled date of second vaccination, or not vaccinated, with
explanation (i.e. appropriate/approved exemption or refusal to vaccinate).
Thomas Nelson Community College | Summer and Fall 2021 26Return to Campus Plan Students: Students do not have to be vaccinated. While encouraged to help enhance the health, safety and wellness of our campuses, classrooms and personal interactions, it is understood that for many reasons one may not desire and/or be able to receive the COVID-19 vaccine. Exception to the Vaccination Status Above: Students in certain programs/courses of study may be required to obtain the vaccination(s) in order to participate in certain aspects of their program (example: Nursing Education Program faculty and/or staff may be required to become vaccinated in order to participate in clinical internships). AM I REQUIRED TO DISPLAY OR SHOW MY VACCINATION CARD? State Employees: Yes, in compliance with the policies and procedures applicable to confirming state employee COVID vaccination status in accordance with Executive Directive 18. Students: No, with exceptions. If you are vaccinated, you will not be required to display, show and/or provide a copy of your vaccination card, except in the following situations: it is determined to be pertinent information with regard to potential and/or confirmed exposure, in order to provide students and/or guests with accurate public health information; or students in certain programs/courses of study may be required to disclose their vaccination status in order to participate in certain aspects of their program (example: Nursing Education Program faculty and/or staff may be required to disclose vaccination status to participate in clinical internships). AM I REQUIRED TO DISCLOSE MY VACCINATION STATUS? State Employees: Yes, in compliance with the policies and procedures applicable to confirming state employee COVID vaccination status in accordance with Executive Directive 18. Students: No, with exceptions. The College will not ask students, and/or our visitors to disclose their vaccination status, except in the following situations: it is determined to be pertinent information with regard to potential and/or confirmed exposure, in order to provide employees, students and/or guests with accurate public health information; or students in certain programs/courses of study may be required to disclose their vaccination status in order to participate in certain aspects of their program (example: Nursing Education Program faculty and/or staff may be required to disclose vaccination status to participate in clinical internships). CAN I ASK SOMEONE IF THEY HAVE BEEN VACCINATED? You should refrain from asking others about their health and/or vaccine status, exception: certain College officials (Human Resources, Emergency Preparedness, Campus Police, or other officials and/or agents thereof authorized to solicit this information for public health and/or safety purposes. Thomas Nelson Community College | Summer and Fall 2021 27
Return to Campus Plan AM I REQUIRED TO WEAR A MASK? Yes, all faculty, staff, students and/or visitors are required to wear a cloth mask over the mouth and nose while inside all College owned/leased facilities incompliance with the Virginia Community College System indoor mask requirements. Effective Monday, August 9, 2021, anyone entering a College owned and/or leased facility shall be required to properly wear a mask that covers the mouth and nose upon entry and for the duration of their work assignment, business transaction, meeting, and/or visit. This includes all classrooms, laboratories, instructional spaces, libraries, student service areas, bookstores, meeting and conference rooms, lobbies, foyers, atriums, hallways and elevators. This mask requirement does not apply to private offices where only one individual is present at a given time. At this time, masks are only required indoors. Faculty, staff, students and/or visitors traversing our campus outdoors, are not required to wear a mask outdoors; however, we strongly encourage everyone to consider wearing a mask outdoors when in proximity to other people where physical distancing of six-feet (6’) or greater is not possible. Additionally, anyone operating and/or riding in a College/State owned vehicle with more than one person in the vehicle is required to wear a mask while in the vehicle. Students in certain programs/courses of study may be required to don a mask, multiple masks, special masks (example N95- fit testing will be provided on campus) and/or mask and face shield or mask and other eye protection (safety glasses, goggles, welders shield, etc.) in order to participate in certain aspects of their program (example: Fire and EMS Education Program faculty and/or staff may be required to don N95 masks in order to participate in field internships). AM I REQUIRED TO MAINTAIN PHYSICAL (SOCIAL) DISTANCING? As of the date of this plan update, the College is following the recommendations and guidance provided by the United States Centers for Disease Control and Prevention (CDC) and/or the Virginia Department of Health, which recommends that all persons attempt to maintain physical distancing of six-feet (three-feet has been determined to be appropriate in some educational settings, especially K-12). The CDC further advises that fully vaccinated persons may resume activities considered normal prior to the pandemic. In order to provide an additional level of health and safety, the College will continue to require six feet of physical (social) distancing when and where feasible, understanding that this requirement is not always achievable in the delivery of various educational courses/programs. The College remains prepared to reduce, and/or implement additional health and safety mitigation strategies, guidance and/or requirements at the direction of federal, state and/or local government officials, and/or issued by the Virginia Community College System, or other public health officials, as determined necessary/appropriate. Thomas Nelson Community College | Summer and Fall 2021 28
Return to Campus Plan WHAT IF I AM EXPOSED TO AND/OR INFECTED BY COVID-19 AND/OR ANOTHER INFECTIOUS/ CONTAGIOUS DISEASE? The College has an infectious/contagious disease policy, as well as protocols, that follow the recommendations of public health officials to help ensure the health and safety of our students, faculty, staff, visitors and surrounding communities. INFECTIOUS/CONTAGIOUS DISEASE POLICY The following are excerpts from the College’s Contagious Disease Policy. The policy in its entirety is accessible at TNCC APM 6.21. Students Students who know or have reason to believe they are infected with a contagious disease that poses a direct threat to the health or safety of others, i.e., creates a risk of death or significant injury or impairment, must stay home and notify the Dean of Student Services. Before returning to the College, students who reported having, or have been diagnosed as having, a contagious disease must be free of all symptoms of the disease for at least seven (7) days since the date of the first report or diagnosis, or as otherwise recommended by a healthcare provider, the Virginia Department of Health, Center for Disease Control, or other public health officials. The College may require students to provide written documentation from a healthcare provider or local health department that the student may return to campus safely, unless state officials advise agencies to not make such requests, in which case students may return after the appropriate period as established by public health officials. Students have a responsibility to stay in contact with faculty/ instructors regarding their absence and missed class assignments and should contact the Academic Division Dean if they have any difficulties or concerns. The College will provide reasonable accommodations as requested and required by law. Students who fail to comply with this policy and applicable state and federal laws are subject to sanctions in accordance with the Student Code of Conduct. Employees (Faculty/Staff) Employees who know or have reason to believe they are infected with a contagious disease that poses a direct threat to the health or safety of others must notify their immediate supervisor and Human Resources that they have symptoms associated with the disease. Employees should stay home or leave the workplace if symptoms occur while at work. Supervisors have the authority to send employees home if they exhibit symptoms of a contagious disease while at the workplace. Employees will be charged sick or annual leave if sent home. Thomas Nelson Community College | Summer and Fall 2021 29
Return to Campus Plan Before returning to the College, employees who have been diagnosed as having a contagious disease as listed above must be free of all symptoms of the disease for at least seven (7) days [current public health protocol is 7-10 days] since the date of the first report or diagnosis or as otherwise recommended by a healthcare provider, the Centers for Disease Control, or other public health officials. Employees must provide written documentation from a healthcare provider that the employee may return to work safely, unless state officials advise agencies to not make such requests, in which case employees may return following the appropriate period as established by public health officials. Employees must comply with all policies and procedures related to sick leave and supervisor notification regarding their ability to return to work. The College will provide reasonable accommodations as requested and required by law. Failure to follow a supervisor’s directive is considered insubordination and is subject to formal disciplinary action under the Department of Human Resource Management’s (DHRM) Standards of Conduct or faculty human resource policy. Employees who fail to comply with all applicable College, Virginia Community College System, and Virginia Department of Human Resource Management policies and procedures, and applicable state and federal laws are subject to formal disciplinary action. Employees requesting workplace accommodations under the Americans with Disabilities Act should contact Human Resources. PLEASE SEE THE FOLLOWING 5 PAGES FOR MITIGATION STRATEGIES, ISOLATION, QUARANTINE, AND MONITOR/SELF-CHECK INFORMATION. Thomas Nelson Community College | Summer and Fall 2021 30
Return to Campus Plan
COVID‐19 MITIGATION STRATEGIES/INFORMATION
Virginia Community College Mask Mandate
This mandate applies to all faculty, staff, students, and/or visitors to our facilities (anyone entering a College‐
owned/leased facility).
Effective with the opening of business on Monday, August 9, 2021, anyone entering a College
owned and/or leased facility shall be required to properly wear a mask that covers the mouth and nose
upon entry and for the duration of their work assignment, business transaction, meeting, and/or visit. This
includes all classrooms, laboratories, instructional spaces, libraries, student service areas,
bookstores, meeting and conference rooms, lobbies, foyers, atriums, hallways and elevators. This mask
requirement does not apply to private offices where only one individual is present at a given time. At this
time, masks are only required indoors. Faculty, staff, students and/or visitors traversing our campus
outdoors, are not required to wear a mask outdoors; however, we strongly encourage everyone to
consider wearing a mask outdoors when in proximity to other people where physical distancing of six‐feet
(6’) or greater is not possible.
All employees and students are encouraged to provide their own cloth mask for daily use. The College
does have masks available for visitors, contractors and those students and employees who forget and/or
soil their mask or experience a mask failure while on campus. As previously shared, work orders should be
placed by the employee’s unit through the workorder process to ensure each unit has additional masks
available.
If you are operating or riding in a State/College owned/leased vehicle with more than a single occupant,
each person in the vehicle shall wear a mask.
Commonwealth of Virginia Employee Vaccination Requirement
On Thursday, August 5, 2021, Governor Northam announced that Virginia will require state workers to show proof
that they are fully vaccinated or be tested for COVID‐19 every week. The Directive (ED 18) takes effect on
September 1.
What does this mean for each of us, as employees of the Commonwealth?
Executive Directive 18 extends to community college faculty, staff, part‐time employees, and contractors
who enter the workplace;
The new mandate requires disclosure of vaccination status* by September 1, 2021;
Employees who are not fully vaccinated by this date or refuse disclosure of their vaccination status will be
required to provide evidence of weekly negative COVID test results;
Executive Directive 18 includes an exemption for medical and religious reasons; those employees, if
approved**, must provide evidence of weekly negative COVID test results; and
Employees who fail to comply with the mandate may be subject to disciplinary action, in accordance with
College, Virginia Community College, and/or Virginia Department of Human Resources Management policies
and/or procedures.
* Disclosure of vaccination status on or before September 1, 2021, may include one of three categories; fully vaccinated, partially vaccinated
with the scheduled date of second vaccination, or not vaccinated, with explanation (i.e. appropriate/approved exemption or refusal to
vaccinate).
Information Provided by the: Updated: 10 August 2021
Thomas Nelson Community College | Summer and Fall 2021 31Return to Campus Plan
COVID‐19 MITIGATION STRATEGIES/INFORMATION
SELF MONITOR BEFORE YOU COME TO CAMPUS
Prior to reporting to campus, faculty, staff and students should self‐monitor their symptoms by self‐taking of
temperature to check for fever and using the questions provided in this guidance (below) before reporting to work.
The checklist below is provided in the VDH Interim Guidance for Daily COVID‐19 Screening of Employees (Non‐
healthcare Workers) can be used to collect this information, if necessary. People with these symptoms or
combinations of these symptoms may have COVID‐19*:
Fever**
Cough
Shortness of breath or difficulty breathing
Chills
Fatigue
Muscle or body aches
Sore throat
Headache
New loss of taste or smell
Congestion or runny nose
Nausea or vomiting
Diarrhea
*This list does not include all possible symptoms.
**CDC considers a person to have a fever when he or she has a measured temperature of 100.4oF or greater, feels warm to the touch, or gives
a history of feeling feverish.
Faculty, staff, students and visitors should assess themselves for symptoms of COVID‐19 before reporting to work
for each shift. Employees should ask themselves, “YES or NO since my last day of work, have I had any of the
following:”
A new fever (100.4°F or higher) or a sense of having a fever?
A new cough that cannot be attributed to another health condition?
New shortness of breath that cannot be attributed to another health condition?
New chills that cannot be attributed to another health condition?
A new sore throat that cannot be attributed to another health condition?
New muscle aches (myalgia) that cannot be attributed to another health condition or specific activity
(such as physical exercise)?
A new loss of taste or smell?
Employees should assess themselves for exposure to COVID‐19 before reporting to work for each shift. Employees
should ask themselves, “YES or NO, have I had the following:”
A positive test for the virus that causes COVID‐19 disease within the past 10 days?
Close contact (Being within 6 feet for a total of 15 minutes or more over a 24‐hour period, or having direct
exposure to respiratory secretions) with someone with suspected or confirmed COVID‐19 in the past 14
days?
If faculty, staff, students and/or visitors answer YES to any of the screening questions, they should stay home,
employees should contact their supervisor and human resources, and students should contact their course faculty,
visitors should complete business with the College online or via telephone/teleconference, as possible. Anyone
answering YES to any of the previous self‐monitoring/assessment questions should contact a medical practitioner
for additional guidance.
Information Provided by the: Updated: 10 August 2021
Thomas Nelson Community College | Summer and Fall 2021 32Return to Campus Plan
COVID‐19 MITIGATION STRATEGIES/INFORMATION
IF YOU DEVELOP SIGNS AND SYMPTOMS OF COVID ON CAMPUS
If you develop sign and/or symptoms of COVID on campus, take the following actions immediately:
• Cover your mouth and nose with a cloth mask
• Isolate from other persons
• Determine if you need immediate medical care – if you are experiencing a medical emergency or
emergency warning signs of COVID‐19, including, but not limited to, trouble breathing, persistent pain or
pressure in the chest, new confusion or inability to arouse, or bluish lips or face, call 911 and notify the
operator that the person might have COVID‐19.
• If you do not need immediate medical care, prepare to immediately leave campus, and contact your
medical practitioner.
1. Follow the guidance of your medical practitioner, notify your supervisor and/or Human Resources of
your present condition so that a work plan can be determined or appropriate leave options can be
applied while you recover.
2. Refer to these procedures prior to returning to campus.
If you tested positive for COVID‐19 and never had any symptoms and were directed to care for yourself at home,
you can leave your "sick room" and home if:
• At least 10 days have passed since the date of your first positiveCOVID‐19 diagnostic test, and
• You continue to have no symptoms since the test.
Persons with COVID‐19 who have severe to critical illness or who are severely immunocompromised
might need to stay home longer than 10 days. These persons can consider using a test‐based strategy to
discontinue isolation, in consultation with an infectious disease expert.
IF YOU ARE EXPOSED TO SOMEONE WHO HAS A CONFIRMED CASE OF COVID (POSITIVE TEST)
YOU ARE NOT FULLY VACCINATED: Quarantine if you have been in close contact (within 6 feet of someone for a
cumulative total of 15 minutes or more over a 24‐hour period) with someone who has COVID‐19.
Stay home for 14 days after your last contact with a person who has COVID‐19.
Watch for fever (100.4◦F), cough, shortness of breath, or other symptoms of COVID‐19.
If possible, stay away from people you live with, especially people who are at higher risk for getting very
sick from COVID‐19.
After quarantine
Watch for symptoms until 14 days after exposure.
If you have symptoms, immediately self‐isolate and contact your local public health authority or
healthcare provider.
Review the “WHEN IT IS SAFE TO BE AROUND OTHERS: ENDING QUARANTINE FOR EXPOSED PERSONS” section
below.
YOU MAY BE ABLE TO SHORTEN YOUR QUARANTINE: VDH and the CDC continue to recommend a quarantine
period of 14 days. However, CDC guidance now includes two additional options for how long quarantine should
last. The safest option is still to quarantine for 14 days after last exposure. The two additional options for
shortened quarantine are:
people without symptoms to end quarantine after day 10 without testing, or
people without symptoms to end quarantine after day 7 with a negative PCR or negative antigen test
performed on or after day 5.
It is still important to watch for symptoms of COVID‐19 until 14 days after exposure and to take other prevention
measures including wearing a mask, distancing, and frequent hand washing.
Information Provided by the: Updated: 10 August 2021
Thomas Nelson Community College | Summer and Fall 2021 33You can also read
