RECYCLINGAKTIV & TIEFBAULIVE | 10 - 12 JUNE 2021 DEALING WITH THE CORONAVIRUS - FAQ
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
RecyclingAKTIV & TiefbauLIVE | 10 – 12 June 2021
Dealing with the Coronavirus - FAQ
The following data and information on hygiene and safety precautions refer to the status quo of the legal require-
ments in relation to the current versions of the general CoronaVO of the State of Baden-Wuerttemberg, the
CoronaVO fairs of the State of Baden-Wuerttemberg as well as the valid pandemic level according to the guidelines
of the State Concept of Baden-Wuerttemberg for dealing with a second COVID19 pandemic wave. Further influen-
cing factors can be, among others, decisions of the federal and state governments depending on the occurrence of
infection (e.g. temporary measures to avert an acute health emergency), travel warnings and resulting entry rest-
rictions as well as restrictions in the operation of restaurants.
The CoronaVO fair of the state of Baden-Wuerttemberg and the requirements of the currently proclaimed pande-
mic level 3 in Baden-Wuerttemberg form the basis of this FAQ. If different conditions apply to certain information
in another pandemic stage (1 or 2), changes to the information are to be expected and, if necessary, a correspon-
ding outlook will be shown at the respective point.
As a visitor, exhibitor or service provider, please be sure to observe the following points, which are necessary for
the successful implementation of the protective measures. As organizer we reserve the right to make changes and
adjustments.
Please find below the current legal basis:
Corona Regulation of Baden-Wuerttemberg
CoronaVO Messen Baden-Wuerttemberg
Matrix Pandemic Levels
If your question cannot be answered, we are always available for you. Please feel free to contact us!
Table of Contents I. General questions and answers……………………………………………………………………………………………………………………………………………………………………..3 Why are trade fairs like RecyclingAKTIV & TiefbauLIVE allowed again since 01.09.2020? .............................................................................................. 3 What measures does the safety and hygiene concept of RecyclingAKTIV & TiefbauLIVE include? ................................................................................. 3 What cleaning measures are taken? ................................................................................................................................................................................ 4 Is there a mask obligation? .............................................................................................................................................................................................. 4 Do special distance rules apply on site? .......................................................................................................................................................................... 4 How are the rules of conduct communicated and monitored? ....................................................................................................................................... 5 Is there a visitor limit? ..................................................................................................................................................................................................... 5 Are there any visitor restrictions in the various exhibition areas?................................................................................................................................... 6 How are visitor contacts on the site recorded? ............................................................................................................................................................... 6 How can crowds of people be avoided at the action areas and model building sites? .................................................................................................... 6 What rules apply to gastronomic offers on the premises? .............................................................................................................................................. 7 Will the planned evening event still take place? ............................................................................................................................................................. 7 Is medical care available? ................................................................................................................................................................................................ 7 What is to be considered with the arrival and departure? .............................................................................................................................................. 7 II. Questions and answers for visitors…………………………………………………………………………………………………………………………………………………………........8 How can I participate in RecyclingAKTIV & TiefbauLIVE?................................................................................................................................................. 8 When can I buy a ticket for RecyclingAKTIV & TiefbauLIVE? ........................................................................................................................................... 8 Can I also participate in RecyclingAKTIV & TiefbauLIVE online? ...................................................................................................................................... 8 How do I protect myself at the trade fair? ....................................................................................................................................................................... 8 III. Questions and answers for exhibitors…………………………………………………………………………………………………………………………………………………………….9 Are there any guidelines for the stand design? ............................................................................................................................................................... 9 As an exhibitor, do you have to comply with the specifications regarding the stand furniture? ................................................................................... 10 Do I need my own protection concept as an exhibitor? ................................................................................................................................................ 10 How many people are allowed on the stand area? ....................................................................................................................................................... 10 Do I have to wear a mask at the stand? ......................................................................................................................................................................... 10 Do the stand personnel have to comply with special regulations? ................................................................................................................................ 10 How is a visitor contact at the stand recorded? ............................................................................................................................................................ 11 Does the stand staffing have to be documented? ......................................................................................................................................................... 11 Is it allowed to offer catering at the stand? ................................................................................................................................................................... 11 Do exhibits and stand sreas have to be disinfected regularly? ...................................................................................................................................... 12 Can product demonstrations or sales be carried out before larger groups? ................................................................................................................. 12 May haptic information brochures and give-aways be displayed? ................................................................................................................................ 12 Do exhibitors have to provide hand disinfectants? ....................................................................................................................................................... 12 Does the organiser's more frequent cleaning interval also affect the exhibitors' stands? ............................................................................................ 12 Are there any special features to consider during assembly and dismantling? ............................................................................................................. 13 When does the trade fair participation have to be paid? .............................................................................................................................................. 13 What are the cancellation conditions? .......................................................................................................................................................................... 13 What happens if Karlsruhe Trade Fair Centre has to cancel RecyclingAKTIV & TiefbauLIVE 2021? ............................................................................... 13 Subject to changes / As of 9 December 2020
I. General questions and answers
Why are trade fairs like RecyclingAKTIV & TiefbauLIVE allowed again since 01.09.2020?
The agreement between the Federal Government on 6 May 2020 states that the organisation of trade fairs is the
responsibility of the individual Federal States. On the basis of the decree on so-called "CoronaVO trade fairs" issued
by the Baden-Wuerttemberg state government, trade fairs have been allowed to be organised again since 1 Sep-
tember. The Trade Fairs Ordinance lays down concrete regulations for trade fair planning and implementation.
The currently valid regulations can be implemented for RecyclingAKTIV & TiefbauLIVE 2021 and integrated into
the event concept, so that there are currently firm plans to hold next year's double trade fair. An important pillar
of the CoronaVO trade fairs is the preparation of an individual protection and hygiene concept, which will be exa-
mined in detail by the responsible authorities.
The health of all exhibitors, visitors, as well as service providers and employees, has top priority in all planning
stages as well as in the implementation of RecyclingAKTIV & TiefbauLIVE 2021!
What measures does the safety and hygiene concept of RecyclingAKTIV & TiefbauLIVE include?
Generous layout planning: Extension of the aisle widths in the hall area to 5 metres and in the outdoor
area to 8 metres
Modified entrance system with separate passage sluices for visitors and exhibitors as well as the use of
wing instead of regular revolving drum doors (reduction of contact surfaces)
Pre-registration of all participants online: to prevent queues in the entrance area and permanent monito-
ring of the number of people on the exhibition grounds
Guidance system with floor markings for active visitor guidance and compliance with the distance regula-
tions (the aisles in the outdoor and indoor areas are right-hand traffic, and carpet tiles and aisle markers
help to identify the lanes)
In forums and conference rooms, the minimum distance between participants is taken into account
through generous planning
Good ventilation with fresh air supply in the hall area is ensured by modern ventilation systems, which are
operated with the highest possible proportion of fresh air and the lowest possible proportion of circulating
air. In addition, the room air is increasingly replaced by fresh outside air.
Upgrade of permanently installed furniture (counters, information desks) with e.g. plexiglas panels
Announcements also in the open air: sound reinforcement via sound technology at the action areas/sample
construction sites
Illustration of several decentralised gastronomic bases in the open-air areas
Additional provision of numerous disinfection options as well as increased cleaning cycles throughout the
exhibition grounds (more information under " What cleaning measures are taken?")
Trained employees, so-called "Safe-Expo-Guides", ensure during assembly and dismantling as well as
during the event that the measures listed in the protection and hygiene concept are observed on site. At
the same time, they signal to all those involved that compliance with the rules is taken seriously and are
available to answer any questions.
Scenario during pandemic stage 3 (currently valid in Baden-Wuerttemberg)
In the currently applicable pandemic level 3, a mandatory fever measurement in the entrance area is required as
an additional measure. This can be guaranteed by appropriately trained staff of the German Red Cross, which is
available to the Karlsruhe Exhibition Centre.
The Karlsruhe Trade Fair Centre is in constant close contact with the health authorities. Recommendations and
instructions from the authorities are implemented as soon as they are available.
Subject to changes / As of 9 December 2020
What cleaning measures are taken?
Increased cleaning and disinfection measures and intervals are carried out on the entire Karlsruhe Exhibition
Centre. This includes:
Regular cleaning cycles of all contact surfaces such as handrails, door handles, lifts incl. operating buttons,
ATMs, exhibition management, information counters and cloakroom counters
Waste disposal: Every 30 minutes the waste containers are checked and, if necessary, emptied.
Hand hygiene: Sufficient disinfection stands and mobile hand basins are placed on the entire area occupied
by ReyclingAKTIV & TiefbauLIVE (hall and outdoor area)
Sanitary facilities: The toilet facilities in the hall area or the mobile sanitary facilities in the open-air areas
are cleaned frequently (at least every two hours) with sanitary cleaners containing surfactants and acids in
accordance with the valid protection and hygiene regulations. These areas may only be used simultaneously
by the number of people indicated on the doors. Personnel employed on site are instructed to ensure this.
Use of lifts: Lifts may only be used by one person at a time.
Is there a mask obligation?
These figures are dependent on the current pandemic stage of the state of Baden-Wuerttemberg and the associa-
ted regulations.
Scenario during pandemic level 3 (currently valid in Baden-Wuerttemberg)
Persons over the age of six are obliged to wear a non-medical everyday mask or a comparable mouth-and-nose
cover on the entire exhibition grounds.
Scenario during pandemic stage 1 or 2
If the regulations for pandemic stage 1 or 2 take effect at the time of the trade fair, according to the Baden-Wuert-
temberg state government, a non-medical everyday mask or a comparable mouth-and-nose cover must be worn
only during the stay in closed rooms of the RecyclingAKTIV & TiefbauLIVE (hall area or in mobile hall structures
such as pavilions or tents in the open air).
This obligation (regardless of the pandemic level) does not exist:
1. If this is unreasonable for medical or other compelling reasons.
2. If it is ensured at the exhibition stands that the minimum distance of 1.5 metres can be maintained.
3. If catering services are used.
Please note: Face visors are not an equivalent protection and therefore not an alternative to a mouth-nose cover!
Do special distance rules apply on site?
The distance rules of the general CoronaVO of the state of Baden-Wuerttemberg are valid for RecyclingAKTIV &
TiefbauLIVE and must be observed. If there are no suitable physical anti-infection devices available, it is recom-
mended that a minimum distance of 1.5 metres to other people be maintained. In order to facilitate compliance
with the distance regulations on site, the precautions outlined under the point "What measures does the safety and
hygiene concept of RecyclingAKTIV & TiefbauLIVE include?" are taken.
Subject to changes / As of 9 December 2020How are the rules of conduct communicated and monitored?
In advance:
Provision of clearly structured leaflets of the protection and hygiene instructions to be observed at the
exhibition stand for exhibitors and service partners of the exhibitors.
Visitors and exhibitors alike can obtain comprehensive information on the websites www.recycling-ak-
tiv.com and www.tiefbaulive.com under the heading "Dealing with the Coronavirus".
Registered visitors will be informed of the rules and regulations again by means of a separate letter.
On site:
On highly visible static surfaces and frequently frequented contact points, footprints, suspensions from the
ceiling, mirror stickers, posters as well as building fence banners, covers and warning boards are attached
to barrier grids and flags, which, with a clear visualisation and a friendly wording ("You are by far the best
"), place the hygiene and distance rules to be observed on site.
In addition to the two centrally located trade fair management offices, trained staff will be available at
various information points in the hall area along the visitor walkway leading to the open-air grounds and
at the heavily frequented sample construction sites and action areas in the open-air grounds.
In addition, a so-called "trouble counter" is part of the admission management. This will sound out visitors
at the main entrance before the entrance of RecyclingAKTIV & TiefbauLIVE and will be put into operation
for information and verification purposes. It is also used to issue disposable masks at certain points free
of charge.
The Safe-Expo-Guides will be permanently present on the exhibition area - for queries and to monitor com-
pliance with safety and security precautions.
Digital output stations (including LED wall and digital pillars) in the hall area will be equipped with short
videos. In addition, regular information announcements are made with additional reference to the Safe-
Expo-Guides in use on site.
Is there a visitor limit?
According to the CoronaVO for trade fairs in Baden-Wuerttemberg, the limitation of the number of persons is
based on the spatial capacities and therefore the number of visitors present at the same time is calculated on the
basis of the available exhibition space.
For the 92,000 m² of exhibition area at RecyclingAKTIV & TiefbauLIVE, applying the legal requirements (1 person
per 7 m² of accessible exhibition area), this results in a maximum possible number of visitors of 13,142 per day,
whereby persons of the organiser (Karlsruhe Trade Fair Centre incl. service providers) and the exhibitors (stand
personnel incl. hostesses, service providers of the exhibitors) can be disregarded. This ratio refers only to the num-
ber of visitors present at the event.
For RecyclingAKTIV & TiefbauLIVE as a specialised trade fair, the expected number of visitors for the 2021 edition
is 3,000 visitors per trade fair day. With 13,142 visitors possible according to CoronaVO trade fairs and 3,000 visitors
expected by the Karlsruhe Trade Fair Centre, it is clear that there will be no tension at RecyclingAKTIV & Tiefbau-
LIVE 2021 with regard to exceeding the maximum number of visitors per day.
In the event of a possible tightening of the area and number of visitors within the Corona VO trade fairs to 1 visitor
per 10 m² of accessible area, there could be 9,200 visitors on the site at any one time. This means that even then
the expected number of visitors for 3 days of the trade fair can be easily accommodated on one day.
At this point in time we assume with regard to the ticket system of RecyclingAKTIV & TiefbauLIVE 2021 that
1. visitor tickets (in form of regularly purchased tickets as well as redeemed invitations to visit the trade fair
free of charge) will be independent of the day.
2. there will be no visitor time slots.
3. there will be no limit to the number of invitations to visit the trade fair free of charge per exhibitor.
Subject to changes / As of 9 December 2020Are there any visitor restrictions in the various exhibition areas?
The CoronaVO trade fairs does not currently impose any restrictions on individual exhibition areas as long as the
minimum distance of 1.5 metres can be maintained. The trade fair management ensures with active guidance that
all persons present on the grounds comply with this requirement at all times.
How are visitor contacts on the site recorded?
All trade fair participants have already registered in advance via online registration, i.e. using their visitor ticket,
exhibitor pass or service partner pass, in order to obtain access authorisation. The registration is a requirement for
access to and stay on the exhibition grounds.
Visitors can only obtain their tickets in advance and online via the ticket shops of RecyclingAKTIV & Tief-
bauLIVE. No tickets can be purchased on site.
Exhibitors will continue to receive exhibitor passes for the entire duration of the trade fair as well as for
set-up and dismantling.
The tickets, exhibitor and service partner passes are mobile and allow contactless access.
The recording of all essential personal information upon admission is intended to ensure that any necessary tracking
of Category 1 contact persons can be carried out in accordance with the specifications of the Robert Koch Institute.
We also recommend using the Corona-Warn-App of the Federal Government.
Please note: Personal data is collected for the purpose of tracing infection chains in connection with the COVID19
pandemic. The data will be stored for four weeks from the date of the event. Afterwards they will be deleted or
destroyed (does not concern general data processing).
How can crowds of people be avoided at the action areas and model building sites?
The minimum distance of 1.5 metres also applies to the open-air demo formats of RecyclingAKTIV & TiefbauLIVE
(construction building sites, special theme areas and the attachments arena). The following measures prevent pe-
ople from gathering at frequented trade fair attractions:
Generously dimensioned areas around the construction building sites and special theme areas
Use of floor markings and barrier grids to mark "standing areas" within the visitor areas of the demo for-
mats as well as selective construction of stands with seating arrangements
Information and warning signs are supplemented with announcements about the respective sound sys-
tems
Increase in personnel for the Safe-Expo-Guides shortly before and during the demonstration times of the
demo formats
Where appropriate, introduction of an obligation to wear a mask in demo areas
Even if the distance regulations are observed, there will still be enough seats for spectators to ensure that the demo
formats and the exhibits presented there receive an appropriate number of visitors.
Subject to changes / As of 9 December 2020What rules apply to gastronomic offers on the premises?
The catering areas of RecyclingAKTIV & TiefbauLIVE are managed by the contractual partner of Karlsruhe Trade Fair
Centre, Gauls Catering GmbH & Co. KG. The design of the catering services is governed by the so-called "Gastro-
nomy Guide", which was drawn up in accordance with the CoronaVO of the state of Baden-Wuerttemberg, the
CoronaVO trade fairs and the occupational health and safety standards for the catering industry, and will be ad-
justed accordingly in the event of updates.
The following is an outlook on the design of the catering services for RecyclingAKTIV & TiefbauLIVE 2021:
Use of several decentralised catering areas on the open-air exhibition area (only commissioning of a coffee
corner in the hall area).
Use of "plug-and-cook containers" for safe food distribution and as a natural "barrier" between service
personnel and customer.
Food is served exclusively by service personnel (no self-service counters), with main meals being prepared
and served directly to the guest or offered in small sealed units. As far as possible, open containers and
haptic elements such as salt and pepper dispensers are avoided.
The service personnel wear face masks and gloves throughout (also in the production facilities).
Gauls Catering GmbH & Co. KG also works according to the principles of the "HACCP system", which spe-
cifically addresses possible hazards and their solution processes in dealing with food. The implementation
of and adherence to the HACCP system must be documented and presented during inspections by the
health authorities.
In the catering areas, an active guidance system is used analogous to the overall event, as well as the
equalisation through predetermined waiting areas.
It is not necessary to wear a mouth-and-nose protection when eating or sitting at tables in these areas. If
a person is not at their seat in the guest area, for example on the way to the table, to the toilet or to the
serving unit, a mouth-and-nose protector must be worn.
In the catering units there is an obligation to register (e.g. via a QR code on the table).
Will the planned evening event still take place?
If the "Exhibitors' Evening" planned for the Friday of the trade fair takes place, Karlsruhe Trade Fair Centre will
examine the proportionality of the event at short notice on the basis of the current legal basis and will then either
adapt the concept to the requirements applicable at the time of the event or possibly cancel it.
Is medical care available?
The first-aid service is always present at events organised by Karlsruhe Trade Fair Centre - from set-up to the entire
duration of the trade fair to dismantling. The first-aid station is located at the main entrance West.
Paramedics treat medical emergencies directly on site. If necessary they are supported by the public rescue service.
In addition, a hygiene officer is on site.
What is to be considered with the arrival and departure?
When arriving and departing by public transport, the applicable rules for local public transport apply: In Germany,
masks are currently mandatory in vehicles and at stops.
For those arriving by car, the exhibition centre has a parking concept with sufficient parking facilities.
Subject to changes / As of 9 December 2020II. Questions and answers for visitors How can I participate in RecyclingAKTIV & TiefbauLIVE? Every visitor must register via Online Ticket Shop before the event. Either when purchasing a ticket or when re- deeming an existing invitation to visit the trade fair free of charge. No tickets can be purchased on site. With the online registration (ticket purchase or redemption code) a full registration is made: This means that the essential personal data must be provided so that contact can be traced. Thanks to the admission control system, information is always available on how many people are present at the exhibition centre. This creates the basis for maintaining a minimum distance of 1.5 metres and ensures that contacts can be tracked. We also recommend that you use the Corona-Warn-App of the German government. Please note: Personal data is collected for the purpose of tracing chains of infection in connection with the COVID19 pandemic. The data will be stored for four weeks from the date of the event. Afterwards they will be deleted or destroyed (does not concern general data processing). When can I buy a ticket for RecyclingAKTIV & TiefbauLIVE? We will inform all our channels as soon as the Online Ticket Shop is available. Can I also participate in RecyclingAKTIV & TiefbauLIVE online? No digital formats are currently planned within the framework of RecyclingAKTIV & TiefbauLIVE. How do I protect myself at the trade fair? Please observe the hygiene and safety rules described at the beginning of this document and applicable to Recyc- lingAKTIV & TiefbauLIVE. In addition, regular and thorough hand washing is recommended. Contact of hands with eyes, nose and mouth should be reduced as far as possible. Guidance systems and floor markings should be obser- ved and large gatherings of people avoided. Subject to changes / As of 9 December 2020
III. Questions and answers for exhibitors
Stand presence – Constructional aspects
Are there any guidelines for the stand design?
There are no special requirements for the stand design. In principle, it must be ensured that all persons on the
stand are given the opportunity to maintain the minimum distance of 1.5 metres to other persons. The exhibitor
is also responsible for ensuring that the applicable hygiene and behaviour measures are implemented and ad-
hered to on the own stand area.
The AUMA recommendations for action for exhibitors with regard to structural aspects of the exhibition stand as
well as flying constructions such as mobile pavilions and tent structures in open-air exhibition areas are based on
the basic requirements of the Karlsruhe Trade Fair Centre for stand construction concepts:
Planning of the exhibition stand including the visitor guidance, so that a minimum distance of 1.5 metres
between people can be maintained.
Guaranteed ventilation of the exhibition stand through the most open construction possible.
In the case of two-storey exhibition stands (including those in the form of containers or vehicles in the
open-air exhibition area), the basement must be designed to be as open as possible in order to ensure
sufficient air exchange.
Internal circulation areas and stairs (platforms, two-storey stands, etc.) must be designed in such a way
that visitors and staff can maintain the minimum distance as far as possible.
Meeting and recreation rooms should also be sufficiently large with open ceilings so that the minimum
distance can be maintained and sufficient air exchange can be guaranteed. It is advisable to demarcate
areas of the stand that are to be used for longer customer discussions, to define an individual total number
of permitted persons in advance and to regulate this by means of a regulated entrance. Seating groups
should be planned in such a way that the minimum distance can be maintained here as well.
For product presentations and show/action areas, extensive areas are to be provided for spectators on
the respective stand area. An adequately dimensioned spectator area should ensure that the traffic routes
on the main and side aisles are kept clear.
Physical contact points such as counters, tables and door handles should be planned as sparingly as pos-
sible and the use of smooth, easy-to-clean surfaces should be taken into account.
Use of hygienic protective walls, e.g. at information counters, if the minimum distance of 1.5 metres cannot
be maintained.
Conference areas should be planned with sufficient dimensions and open ceilings to ensure sufficient air
exchange.
Generous dimensioning of tables and seating so that the applicable minimum distance can be maintained,
as well as reduction of the distances between tables and seat backs if screens such as partitions are used
between the tables.
Sufficient disinfectant must be kept available at the stand for the exhibitor's employees and service provi-
ders. Furthermore, it is recommended that visitors also have the opportunity to disinfect their hands, e.g.
by means of disinfectant dispensers (bookable via the Online Service Centre of RecyclingAKTIV & Tiefbau-
LIVE).
The exhibitor service is happy to assist you with advice.
Subject to changes / As of 9 December 2020As an exhibitor, do you have to comply with the specifications regarding the stand furniture? According to CoronaVO trade fairs, there is no legal basis for specifying this. AUMA's recommendation for action states that physical contact points at the exhibition stand, such as counters, tables and door handles, should be planned as sparingly as possible and that the use of surfaces which are easy to wipe should be planned. In order to ensure regulated access to the stand and to support visitor guidance on the stand area, markings can be used in the direction of movement. In addition, it can be ensured that the minimum distance of 1.5 metres is main- tained at all times on the stand area. General aisles may not be used as waiting areas. Karlsruhe Trade Fair Centre will equip the general, permanently installed trade fair furniture such as information counters and counters with Plexiglas panels. Stand presence – Organisational & hygiene measures Do I need my own protection concept as an exhibitor? No, this is not necessary. The basis for the protection of all persons involved in the exhibition is the hygiene and prevention concept of Karlsruhe Trade Fair Centre. How many people are allowed on the stand area? There is no need to calculate the maximum number of people allowed at a stand, as the general rules of distance and hygiene must be observed. The "7:1" rule as a requirement for a maximum number of visitors permitted per day must also be considered for the entire event area and does not apply to the stand space. Likewise, no fixed seating and standing room regulations must be observed at the stand space. Separate access restrictions (e.g. entrance or exit concept) are also not required. However, the safety distance of at least 1.5 metres must be maintained and thus sufficient space must be provided for all persons on the stand to comply with the distance regulation. In the event of non-compliance at the stand spaced, e.g. during a sales talk lasting longer than 15 minutes, the persons present are obliged to register (see also the item "How is a visitor contact at the stand recorded?"). Do I have to wear a mask at the stand? During their stay on the entire grounds of the Karlsruhe Trade Fair Centre, persons aged six years and over must wear a non-medical everyday mask or a comparable mouth and nose cover. There is no obligation if this is un- reasonable for medical or other compelling reasons, or when using catering services. Do the stand personnel have to comply with special regulations? Exhibitors are responsible for compliance with official regulations and the applicable technical guidelines on the stand area and the related activities of stand personnel. When training staff, it is important to ensure that they are fully informed about the hygiene guidelines (minimum distance, mouth and nose protection, regular hand washing, no physical contact...). Subject to changes / As of 9 December 2020
How is a visitor contact at the stand recorded?
Visitors who initially only want to look around the stand do not need to be registered separately. All they have to
do is register for the trade fair by purchasing an online ticket or redeeming an invitation to visit the fair free of
charge.
Please note:
As soon as there is a direct communication at the stand
WITHOUT mouth-nose cover,
where the distance is less than the minimum distance of 1.5 metres
or that lasts longer than 15 minutes,
the contact details and the presence of the contact person at the stand must be recorded separately by the ex-
hibitor. It is sufficient here if one of the circumstances already applies.
This can either be done using a digital recording tool such as a QR code, which Karlsruhe Trade Fair Centre is happy
to provide, or manually, e.g. by means of a list or business card. An overview of the various recording options is
available to exhibitors in the Online Service Center (OSC) at an early stage.
The retention period of 4 weeks must be guaranteed and the attendance lists must be made available to the public
health department on request. Karlsruhe Trade Fair Centre reserves the right to carry out random checks on atten-
dance lists in order to comply with its duty of care as organiser and operator.
Depending on the regulations in force at the time of the fair, it may be necessary for visitors to register on the day
of the fair.
Does the stand staffing have to be documented?
All employees and service providers must be recorded by name by the exhibitor on a daily basis (including during
assembly and dismantling). To ensure the traceability of possible chains of infection, it is currently still absolutely
necessary to record the first and last name, address, date and period of presence as well as telephone number,
regardless of set-up and dismantling times and the time of the event.
The retention period of 4 weeks must be guaranteed and the attendance lists must be made available to the public
health department on request. Karlsruhe Trade Fair Centre reserves the right to carry out random checks of atten-
dance lists in order to comply with its duty of care as organiser and operator. A sample of an attendance list will
be available for download in the Online Service Center (OSC) in good time.
Is it allowed to offer catering at the stand?
Catering at the exhibition stand is permitted. It is also permitted to provide catering at the stand itself. The regu-
lations for catering apply to all forms of catering. Further information can be found under the point "What rules
apply to gastronomic offers on the premises?“
In principle the following applies:
A minimum distance of 1.5 metres must be maintained.
It is recommended that food is only handed out in packaged form; portioned packaging is also required for
sugar, salt, pepper, sauces, etc.
Open food and drinks may only be served by stand personnel (no self-service).
Subject to changes / As of 9 December 2020 If staff members serve food or beverages at the stand, they should be instructed to observe the infection
protection measures and receive appropriate training (distance regulation, avoidance of direct contact,
additional cleaning intervals, etc.).
Please use either packed disposable cutlery or machine-washed reusable cutlery.
If stand catering is offered, the exhibitor must record the contact details and the presence of the contact
persons present at the stand separately.
When planning a catering area with unpackaged food, we strongly recommend that a professional caterer be hired.
This caterer must comply with all hygiene regulations. Here you can, for example, make direct contact with the
contractual partner of Karlsruhe Trade Fair Centre, Gauls Catering GmbH & Co. KG, for advice and / or a quotation:
Gauls Catering GmbH & Co. KG | Contact person: Michael Kahl
Phone: +49 6131 906880
E-Mail: kahl@gauls-online.de
Do exhibits and stand sreas have to be disinfected regularly?
Counters, tables and also (machine) exhibits used on the stand should be disinfected regularly and at short inter-
vals during the trade fair. It is also recommended that disinfection stands be placed all around the exhibits. In
seating areas and at tables reserved for the consumption of food and beverages, disinfectant wiping should be
carried out after every guest change. In addition, a daily basic disinfection should be carried out before the start of
the fair or after the fair has ended.
Can product demonstrations or sales be carried out before larger groups?
In the case of product demonstrations in front of groups, care must be taken to ensure that it is possible for visitors
to maintain the distances. For demonstrations at the stand, it is recommended that the outlined structural mea-
sures be implemented and Karlsruhe Trade Fair Centre provides a service offer that can be booked accordingly.
May haptic information brochures and give-aways be displayed?
It is recommended to use more digital offers instead of flyers and brochures. If possible, haptic advertising mate-
rials should be distributed by stand personnel from brochure stands that are not open to the public. Basically, care
should be taken to ensure that brochures and give-aways cannot be touched by more than one person. The distri-
bution or receipt of brochures and give-aways should therefore be as direct as possible. If this is only possible under
certain circumstances, hands should be disinfected before or after viewing the article.
Do exhibitors have to provide hand disinfectants?
Disinfectant dispensers are set up at all essential points in the area. In addition to this, the Karlsruhe Trade Fair
Centre recommends that hand disinfectants should also be available at the exhibitors' stands - especially in the
entrance area - in order to ensure safe hand hygiene for all participants.
From March 2021, exhibitors will be able to use the Online Service Center of RecyclingAKTIV & TiefbauLIVE to book
not only disinfectant dispensers and plexiglas panels, but also the service of daily stand disinfection.
Does the organiser's more frequent cleaning interval also affect the exhibitors' stands?
The frequency of the cleaning intervals does not apply to the exhibitor and is therefore not carried out by Karls-
ruhe Trade Fair Centre on the stand areas. Accordingly, regular disinfection of the exhibition stands and the
Subject to changes / As of 9 December 2020surfaces, storage surfaces, tables and demonstration products on them is recommended at the discretion of the
exhibitor and depending on the number of visitors.
Furthermore, a contact person at the stand should be appointed as the person responsible for the observance of
hygiene measures and should be permanently available as a contact person for the exhibition management.
From March 2021, exhibitors can book disinfectant dispensers and plexiglass letters as well as the service of a daily
stand disinfection via the Online Service Center of Karlsruhe Trade Fair Centre.
Are there any special features to consider during assembly and dismantling?
The general regulations of the CoronaVO Baden-Wuerttemberg also apply as a supplement to the technical guide-
lines during the construction and dismantling phases. In concrete terms, the following points must be observed:
As far as possible, a minimum distance of 1.5 metres must be maintained between people during all work.
Irrespective of this, a mouth-and-nose cover must also be worn during assembly and dismantling.
Form small, fixed teams both during the activity and when travelling in vehicles, as well as during breaks.
Exhibitors and their contracted service providers are also obliged to keep separate daily records of their
staff during assembly and dismantling.
All employees must be informed about SARS-CoV-2 occupational safety standards. It must be ensured that
all employees have understood the instructions. This applies in particular to the distance and hygiene rules.
When does the trade fair participation have to be paid?
The invoice for the stand rent and ancillary costs (marketing package, service fee, AUMA fee) will be issued after
receipt of the stand confirmation and information on the final placement, but not before April 2021 and is payable
in full after the invoice has been issued. Any additional services used (stand construction, furniture, etc.) will be
invoiced approx. 2 weeks after the event.
What are the cancellation conditions?
Registration for RecyclingAKTIV & TiefbauLIVE 2021 is initially free of charge. With the official admission to the
trade fair, a legally valid contract is concluded between the exhibitor and Karlsruhe Trade Fair Centre. Participation
can be cancelled free of charge up to two weeks after receipt of the official admission.
In general: If participation in RecyclingAKTIV & TiefbauLIVE 2021 is cancelled independently of an official cancella-
tion by the trade fair, the full cost of the stand rental including incidental costs will be charged in accordance with
the "Special Conditions of Participation" from two weeks after admission.
What happens if Karlsruhe Trade Fair Centre has to cancel RecyclingAKTIV & TiefbauLIVE 2021?
COVID-19 will be with us longer. Nobody knows reliably what the next months will bring. As the organisers, we are
preparing for various scenarios, taking into account all valid regulations, in order to be able to safely carry out
RecyclingAKTIV & TiefbauLIVE 2021.
If, contrary to expectations, we as organisers have to cancel the trade fair due to official orders or unimplementable
requirements, Karlsruhe Trade Fair Centre has already proven its partnership-based solutions several times in the
past. It is possible to change the existing exhibitor registration to a new term. Alternatively, the contract concluded
with Karlsruhe Trade Fair Centre can be cancelled.
No matter how: Together with you we will find a solution!
Subject to changes / As of 9 December 2020You can also read
