Presse Distribution Shipment Handling 2022 - How to get your press products ready for shipment
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Guidelines Presse Distribution Shipment Handling 2022 How to get your press products ready for shipment
2
Contents
General explanations 3
Shipment services 6
Adressing and Labelling 8
Bundles and pallets 14
Bundle and pallet labels 20
Preparation for dispatch 26
Posting and pick-up 27
Billing 30
Manager Presse Distribution 32
Contacts 33
All abbreviations at a glance
We have compiled the most important
abbreviations for you on page 3.
Simply fold out the page – and you will
have the terms to hand while reading.
General explanations 3
All abbreviations
at a glance
List of abbreviations
ABH Collector (Abholer): Group of postal NVE Number of the shipping unit; it is used for the
codes that, as a rule, are not delivered to unique identification of pallets in shipping.
the recipient’s street address (P.O. Box, Details can be found in the AM.exchange
bulk recipient) but are kept at a central Developer's Manual
Deutsche Post AG point of collection to
PalLZ Pallet label (Palettenleitzettel)
be collected by the recipient
PFS Post office box cabinet (Postfachschrank)
AM Order management (Auftragsmanagement):
Interactive platform for managing customer PLZ Postal code (Postleitzahl)
orders - from order planning and posting to
PrD Presse Distribution
billing
PSdg STANDARD PERIODICALS (Pressesendung):
BAZ Bundle label (Bundaufschriftzettel)
Press products with a direct business-related
BFS Bundle processing step publication purpose
(Bundfertigungsstufe): only valid for
PVSt PREFERRED PERIODICALS
bundles in Pressepost shipment
(Postvertriebsstück): Press products (e.g.
preparation in accordance with ZEBU
consumer magazines and technical journals)
BZ Mail center (Briefzentrum) with more than 30% journalistic reporting
DF Data field SLN High-speed transportation network
(Schnellläufernetz): This transport network
DPAG Deutsche Post AG
is generally used to transport shipments in
EKP Single customer and product number next-day service
ELN Express Logistics Network: This transport ZBG Delivery district group (Zustellbezirksgruppe):
network is used to transport shipments in Group of all delivery districts that are identified
basic and second day service via a shared postal code
FS Processing step (Fertigungsstufe): ZEBU Newspaper bundles (Zeitungsbunde);
valid for bundle and pallet preparation sometimes also used as a short name for all
in accordance with ZEBU ZEBU data
GE Bulk recipient (Großempfänger) ZEBU, file Data medium: the ZEBU file is a file and record
description. It contains all information on the
GGE Group of bulk recipients
postal codes for shipment preparation of 5,000
LR Routing region (Leitregion) mail items or more. ZEBU is the abbreviation of
the German “Zeitungsbunde” (newspaper
LZ Routing zone (Leitzone)
bundles)
MPD Manager Presse Distribution
ZEBU-Manuell Paper list or data medium: the ZEBU-Manuell
Software solution for optimizing shipping
list (where the German “manuell” means
of newspapers and magazines
“manual”) contains information on the postal
MPDX MANAGER PRESSE DISTRIBUTION XML: codes for shipment preparation of fewer than
This can be used to integrate MPD shipping 5,000 mail items
optimisation into the automated work process
ZKZ Press product ID (Zeitungskennzahl)
ZSP Delivery office (Zustellstützpunkt): Smallest
postal logistics business site at the end of the
postal operations process chain
4 General explanations
General explanations 5
Good preparation is
half-way there
Deutsche Post is a reliable and competent partner of publishers.
With our tried-and-tested logistics system, we ensure the delivery
of several million newspapers and magazines daily.
To ensure that we can provide you with this service This brochure contains everything you need to
optimally at any time, teamwork is called for. Our know about shipping both POSTVERTRIEBSSTÜCK
customers and our employees need to collaborate (preferred periodicals) and PRESSESENDUNG
effectively right from the first shipping step. (standard periodicals) items.
The shipping terms and conditions for
STREIFBANDZEITUNG (wrapper-packed
newspapers) can be found on page 14 of
our “Presse Distribution Product Brochure"
or on the Internet at streifbandzeitung.de
6 Shipment Services
We ensure reliable delivery of your press product throughout
Germany. With your selection of the shipment service, you decide
on the speed of delivery that suits your publication.
Affordable: Basic-Service Our classic: Second-Day-Service
With this affordable basic service, Deutsche Post Your readers expect delivery of your magazine on the
delivers your press product to your readers reliably first day of publication? With its Second-Day Service,
from Tuesday to Saturday, usually within four days Deutsche Post delivers newspapers and magazines to
of accepting your items. readers on time, usually two days after receipt - on all
working days of the week.
Shipment Services 7
You decide on
the speed
Overnight: Next-Day-Service Hot off the press: Same-Day-Service
For an additional charge you can postpone your edi- Dispatch within a routing region is particularly
torial deadline to later! This next-day delivery service suitable for regional daily newspapers from
is ideal for national daily newspapers and magazines publishing houses that have their publications deliv-
with a special demand for topicality. The delivery is ered via Deutsche Post in the main distribution area.
usually carried out on the day after the items are If the items are posted in the respective mail center
received. Please check in advance with the responsi- in the target area, Deutsche Post usually delivers
ble customer service representative at Deutsche Post them on the same day within this routing region.
whether the service can be offered due to logistical
availability at your printing location.
8 Addressing and labelling
Labels need to be correctly
positioned and addressed to
ensure speedy processing
Addressing and designing the address side of your Pressepost items
in a way that is suitable for machine sorting ensures speedy handling
in an optimal process and delivery to your readers on time.
Deutsche Post is the market leader in transporting A. Scope of application
and delivering addressed mail items in Germany. In principle, the design specifications in the "Automated
It provides its customers with a multifaceted system Mail Items" brochure apply to all items posted for
of optimised operational processes, transport transport in the Deutsche Post AG mail network.
networks and delivery services. Deviations are governed by the GTC Press Distribution,
In order to effectively process several million press Product Brochure Press and the Dispatch Handling
mail items effectively and in the best quality, it is Press. In the mail handling business, the shipping
necessary to address and design the inscription page items place the highest demands on smooth transport
in a manner suitable for automation. Of course, the with regard to transit time and freedom from damage
dispatch specifications must be adhered to so that the to the item itself. If they deviate from the specifications,
external appearance of the item is suitable for postal they can also disrupt the transport process of other
processing. items and cause damage to Deutsche Post AG
equipment and employees.
The guide for "Automation-compatible letter mailings"
explains the requirements: In postal operations, mail items place the highest
n machine readability (section 2), demands on trouble-free transport in terms of transit
n the design of the inscription page time and freedom from damage to the item itself.
n (sections 3 and 5), If they deviate from the specifications, they can also
n approval requirements for shipments without disrupt the transport process of other items and
wrapping (Section 7.1 and the definition of cause damage to Deutsche Post AG equipment and
"newspaper-type shipments" from 7.2), employees.
n inadmissible items (Section 8),
unless the "Press Distribution Product Brochure" or Deutsche Post therefore pays particular attention
"Press Distribution Dispatch Handling" brochures to the following when inspecting Pressepost items:
expressly state otherwise. 1. Correct alignment of the inscription side,
2. Placement of the inscription in the reading zone,
3. Inadmissibility of further deliverable information
(addresses) in the reading zone,
4. Observance of the quiet zone around the
inscription,
5. Appropriate physical condition of the package
Design and machine readability
including all enclosures/ items, etc.
Further information is to be found in the PDF
document “Automationsfähige Briefsendungen”
(Automatable mailings) at
deutschepost.de/automation-briefsendungen
Addressing and labelling 9
B. Layout of the address side for mail items Deviating from other shipping products in the case of
without envelopes POSTVERTRIEBSSTÜCK (preferred periodicals) and
Particular attention needs to be paid to ensure that PRESSESENDUNG (standard periodicals) there is no
the layout of the address side of PRESSEPOST items franking zone which must be kept free of design ele-
is machine processable when they are sent without ments. However, it should be noted that even within
an envelope or in a clear polythene sheet wrapping this area there are no disturbing text elements in the
where the magazine is visible. Due to its high rele- quiet zone around the the mailing inscription.
vance, the specific details for sending PRESSEPOST 15 mm 74 mm
without wrapping are explained here.
Sender area
40 mm
For PRESSEPOST items sent without an envelope in PREMIUMADRESS label
clear polythene sheet wrapping where the magazine
is visible, the address side must be designed in
portrait format. The magazine fold must be on the
longitudinal side on the right. On the title page, the Blank zone 20 mm
label can be placed upside-down, and on the back of
an item can be placed the right way up.
Reading zone
The reading zone is on the address side at a distance
Margin / fold
of 40 mm from the upper edge of the magazine. It
must also be 15 mm from the other magazine edges.
The writing on the address side or the address label
should be placed in the reading zone, preferably in its
upper part.
A quiet zone of at least 20 mm must be kept around
the writing. Alphanumerical text in plain text is not
allowed within the quiet zone. In PRESSEPOST items,
graphics and alphanumerical information printed in
negative are allowed within the quiet zone. If the sender information is affixed within the reading
zone it must be placed in a single line above the address
and in the immediate vicinity of the address (e.g. on
the address label). In principle, it is also possible to
place the sender information in the sender zone.
10 Addressing and labelling
C. The Inscription In departure from the requirements for the minimum
No delivery information is allowed in the read zone format of an inscription field from the brochure
apart from a single recipient’s address and a one-line "Automated letter items", an inscription with labels
sender’s address. An exception is made for delivery of minimum length 85 mm and width 38 mm is
information in negative print. also permissible for Pressepost items.
The following information must be included when
addressing POSTVERTRIEBSSTÜCK (preferred
periodicals) and PRESSESENDUNG (standard
periodicals) items:
n Sender and recipient addresses
n Newspaper index (ZKZ) of the press product*
n Designation of the product ("Preferred Periodicals"
or "PVSt" or "Standard periodicals" or "PSdg") with Label with no address service
the standard delivery time indicators for the
shipping service: Basic Service "+4", Second-Day
Service "+2", Next-Day Service "+1" and Same-Day
Service "+0
n The words “Entgelt bezahlt” (postage paid)
n The words “Deutsche Post AG”
n The press product ID (ZKZ)*
n Alternatively, the logo can be
printed instead of “Entgelt bezahlt” (postage paid)
or “Deutsche Post AG”
* The ZKZ must be specified on the address carrier. Deutsche Post does not
require it to be printed on the magazine (e.g., cover page).Addressing and labelling 11
PREMIUMADRESS Franking marks
If you wish to use the PREMIUMADRESS product, Do you send out your PRESSEPOST items in an envelope
a P and a data matrix code will be added to the and wish to use individual franking marks or standardise
standardised address label. Detailed information the franking marks on your Pressepost items in line
on the design of the label with PREMIUMADRESS with your DIALOGPOST? Find out about your options
attributes can be found in the “Premiumadress” online: deutschepost.de/frankiervermerk
brochure and the associated specifications for
Pressepost labels. You can find more information Shipping to multiple recipients
on this topic online at premiumadress.de If you want to send several press products to a reader
in one shipment, you must send them in an envelope.
The envelope will bear a standardized address label
and the separate note "Do not open". The total weight
of the item must not exceed 1,000 g.
Replacement items
Replacement items sent in for lost or severely damaged
press products must be sent individually in an envelope.
PREMIUMADRESS label In addition to the use of a standardized address label,
the designation "Ersatzsendung" (replacement item)
(address label without reference to "Entgelt bezahlt"
(fee paid) must be clearly visible on the envelope.D. Margin inscription for mail distribution items The use of the marginal inscription described below is
In this context, the term "marginal inscription" permissible for the POSTVERTRIEBSSTÜCK product
generally refers to the positioning of the inscription (preferred periodicals) if it is a daily title according to
required for mail delivery (recipient's address and the "Press Distribution Product Brochure".
postally required notes) outside the defined reading
zone.
booklet edge
Margin inscription lower left
Margin inscription upper rightThese items are exempt from the requirements listed All specifications for the use of a marginal inscription
above in A 1., A 2. and A 4. (Scope) if they meet the for mail distribution items can be found in the
following requirements: appendix " Shipping Handling 2022: Marginal
Addressing for Mail Distribution Items" to the
Bundaufschrift- und
n At least 3-line address block brochure "Press distribution shipping handling" at
Palettenleitzettel
n 1.5 cm minimum distance from the stitching edge deutschepost.de/randbeanschriftung
n 0.5 cm minimum distance around the address/
inscription block, solid white or light pastel color
equal to the background
n Valid for direct addressing and labeling
vorbereitung
Versand-
Einlieferung /
Address field Complete address field
Abholung
Abrechnung
Distribution / Kontakt
Manager Presse
Inadmissible minor line marginal address will be charged with additional fee PRESSE COVERPLUS.14 Bundles and pallets
Creating bundles
with the ZEBU data
Up to 10 kilos, stable, and easy to handle:
Bundles for safe transport
Due to the press-related nature of the mail items, the Presse Distribution contracting parties are obliged to
address the individual items and consolidate them into packages (bundles and pallets). Deutsche Post Presse
Distribution specifies the rules for consolidating individual items into bundles and pallets in the newspaper
bundle (ZEBU) data on a binding basis.
Name Formats
Newspaper bundle (ZEitungsBUnde, ZEBU) data are ASCII and dBase with different character sets (normal
a collection of database tables that Deutsche Post AG font and CAPITAL LETTERS, with/without umlauts).
provides to its customers for producing packages of
Pressepost shipments in accordance with the rules Validity and update
and for labelling the relevant packages. ZEBU data is regularly updated by Deutsche Post and
made available free of charge via the registered
Contents recipients of the ZEBU data delivery. In the respective
They always contain all German postal codes (PLZ)* period of use, only the current version of the ZEBU
for delivery, collectors and bulk recipients. For each data is valid for Pressepost dispatch production.
postal code there is a data record that specifies
individual consolidation rules for the various The provision of new ZEBU data on the online store
processing steps for each postal code. platform of Deutsche Post Direkt takes place regularly
4-6 weeks before the start of the validity period under
Variants datafactory.postdirekt.de
There are dedicated ZEBU files for each of the
transport networks (ELN and SLN). Depending on the Due to the press-typical condition of the contractual
shipping service ordered, the correct ZEBU variant partners of Press Distribution are obliged to address
must be used: The ZEBU ELN applies to Basic and the individual mail items and those grouped into
Second-Day Service, Next-Day and Same-Day Service bundles (bundles and pallets). bundles and pallets.
are optimised using the ZEBU SLN variant. The compaction rules of individual items into bundles
and pallets is described by Deutsche Post Presse
Distribution in the newspaper bundle (ZEBU) data.
* All postal codes are in line with the latest version of the data at the time the ZEBU
was created; campaign postal codes and postal codes that were launched after the
last update and before the impending update are not included.Bundles and pallets 15 Transportability Important: We recommend sorting the materials Press products (including inserts) must be suitable in the bundle in ascending or descending order for transportation and must not make processing according to postal code, street and house number. at Deutsche Post more difficult – this applies to shipment in every shipment category. The mail items You can find out the detailed criteria used to group must be prepared in such a way that they can be mail items into bundles on page 18 and the following consolidated into stackable bundles. pages. Creating bundles from individual copies Pressepost items are always shipped in bundles with the relevant bundle label. If at least five copies exist for a processing step (ZBG, ZSP), bundles should be created for these processing steps after addressing; if there are at least ten copies per processing step, bundles must be created for this. Bundle preparation is required in order to ensure optimised and fast transportation. For ergonomic reasons, a bundle’s weight must not exceed 10 kg. It must be able to withstand heavy handling, i.e., its stability for postal processing must be ensured. You can achieve this for example by shrink-wrapping the bundle or tying it with newspaper wrappers.
16 Bundles and pallets
ZEBU: Content of
the data record
Classification and data record
The ZEBU database files contain Germany’s postal Data field (DF) 1 contains the 5-digit postal code
codes for delivery and pick-up. Every postal code as a reference for the recipient address. Bundle
is described in the ZEBU by means of a data record preparation is based on the information in DF 2 to
consisting of 27 data fields (178 characters). It DF 13. With regard to pallet preparation, all other
regulates the mapping of each individual postal code data fields are relevant in addition to the fields valid
to Deutsche Post AG’s higher-level logistics package for bundle preparation. It is also particularly
destinations. It also contains the valid routing important to use the correct ZEBU files for the
information for the labelling of bundles and pallets. relevant transport network (ELN or SLN).
Did you know ?
Postal codes in the recipient addresses which are
not included in the ZEBU data should still be opti-
mised in the Pressepost shipping process. These
addresses are optimised directly into a processing
step 3 bundle with the bundle destination in
accordance with digits 1 and 2 of the postal code.
EBU data record: Examples of bundle labelling
DF 1 DF 2 DF 3 DF 4 DF 5 DF 6 DF 7
Postal code ZBG postal ZBG name ZBG BKZ ZBG code ZSP postal ZSP name
code code
38506 38506 Gifhorn (MAIL) 1 PFS 38501 Gifhorn (MAIL)
38507 38507 Gifhorn (MAIL) 1 PFS 38501 Gifhorn (MAIL)
38508 38508 Gifhorn (MAIL) 1 PFS 38501 Gifhorn (MAIL)
38509 38509 Gifhorn (MAIL) 1 PFS 38501 Gifhorn (MAIL)
38508 38508 Gifhorn (MAIL) 1 GGE 38501 Gifhorn (MAIL)
38509 38509 Gifhorn (MAIL) 1 ZBG 38501 Gifhorn (MAIL)
38524 38524 Gifhorn (MAIL) 1 ZBG 38518 Gifhorn (MAIL)Bundles and pallets 17 DF 8 DF 9 DF 10 DF 11 DF 12 DF 13 ZSP BKZ ZBG code REG LZ REG name REG BKZ REG code 1 ABH 38 1 ABH 38 1 ABH 38 1 ABH 38 1 ABH 38 1 ZSP 38 1 ZSP 38910
18 Bundles and pallets
Production rules
for packages
Efficient and secure transportation of press products -
consolidated into bundles and pallets optimised for logistics.
The design features of press products (shipments without wrapping, printed title page and back page, inserts,
etc.) and the subscriber’s right to the delivery of an up-to-date, undamaged press item can only be efficiently
combined at present by way of the logistically-optimised consolidation of individual items into bundles and
pallets that can be transported unopened as far into the destination area as possible.
Bundle creation:
Based on experience, physically transportable
bundles can be prepared for press products if there
are 5 items or more. If there are 10 copies or more
with the same destination, bundle preparation is
mandatory.
Due to internal occupational health and safety
provisions, the maximum bundle weight must be
limited to 10 kg. Within these quantity and weight
provisions, Pressepost shipping bundles must be
optimally prepared by the customer or its service
Example of bundle preparation with bundle lashing
provider in compliance with the ZEBU specifications.
With optimal shipping preparation, there are as
many items as possible in direct bundles (processing
steps 1 and 2). Mail items should only be consolidated
in processing step 3 bundles (two-digit routing region
or five-digit (sorting) routing code) if there are not
enough of them for direct bundling. Production peaks
that do not achieve the minimum number of mail
items in the bundle may, of course, be set up as
a “final bundle” containing fewer items. Bundle
destinations other than direct bundles of bundle
processing steps 1 and 2 and bundles of bundle
processing step 3 are not permissible. Example of bundle preparation with shrink wrappingBundles and pallets 19 Palette preparation If press mail is combined in bundles to form pallets, the maximum pallet weight of 900 kg including the empty weight of the pallet applies. The height of the pallet must not exceed 1.80 m. In order to transport the PRESSEPOST pallets economically, a minimum pallet weight of 200 kg is specified for shipments. It is also valid for the production of pallets that for production peaks, individual pallets with lower filling degree may be Example of bundle stacking on pallets formed. Please note: A maximum of 5 frames per pallet are permissible when using pallet collars. In this case, the entire pallet must not be higher than 1.20 m. As with bundle preparation, processing steps 1 and 2 apply to pallets accordingly. In processing step 3, the five-digit (sorting) routing codes are not used in the pallet preparation process. Pallet optimisation is determined by digits 1 and 2 of the data in DF 10. Beyond the three processing steps for bundles, there are additional processing steps for pallets as regards the creation of depot (or routing zone) pallets and Germany pallets. Example of pallet labelling
20 Bundle and pallet labels
Routing information on bundle
and pallet labels
The product code "press" and the corresponding network code "ELN" (Basic Service and Second-Day Service) or
"SLN" (Next-Day Service and Same-Day Service) must be indicated at the top of the routing information. Only in
the Next-Day-Service is the network code "SLN" followed by the SLN depot identifier according to DF 19 of the
ZEBU-SLN. For the services in the ELN transport network, an additional identifier for identifying the ordered
dispatch service is required in the field to the right of the routing information ("Area for postal purposes"), "X4"
for Basic Service or "X2" for Second-Day Service. All bundle and pallet routing labels must also bear the date of
posting to the left below the field for routing information.
In addition to routing numbers from DF 2 and/or DF 6, all bundles and pallets in processing steps 1 and 2
are labelled with codes from DF 5 and/or DF 9 and the names of the points of receipt (DF 3 and/or DF 7) with
company identification numbers (DF 4 and/or DF 8).
Processing step 1 Processing step 5
ZBG Delivery district group Known as "pallet routing zone" in the ELN-network,
(Zustellbezirksgruppe) the routing specification of the pallet guidance label is
PFS Post office box cabinet (Postfachschrank) based on the 1-digit value of the DF 19 of the ZEBU-
GE Bulk recipient (Großempfänger) ELN. Pallets in the SLN network are referred to as
GGE Group of bulk recipients depot pallets and labelled with the 2-digit value of the
DF 19 from the ZEBU-SLN, preceded by the term
Processing step 2 "depot" (e.g. "Depot 30").
ZSP Delivery office (Zustellstützpunkt)
ABH Collector (Abholer) Data fields 24 to 27
The routing information from DF 24 to DF 27 is not
Processing step 3 currently used for the preparation/labelling of
In production stage 3, bundles are labelled without Pressepost packages.
further identifiers using only the guide number from
data field 10 (DF 10). The two-digit routing region Processing step 6
designations or the five-digit postal sorting codes Mail items in bundles that cannot be palleted cost-
(DF 10) are used. effectively in processing step 5 are prepared as
When preparing pallets (and/or pallet labels), it is not Germany pallets. Both networks (ELN and SLN) use
the full five digits from DF 10 that are used, but only “0 – 9” as routing information. This is not specified
the two-digit routing region names or, in the case of in the ZEBU data.
five-digit content, only digits 1 and 2 of the value.
Special feature in the same-day service
Other processing steps for pallets Only direct bundles (BFS 1 and BFS 2) are permitted in
In addition to processing steps 1-3 (covering the the same-day service. In the case of pallet production,
preparation of bundles), other processing steps apply to the production levels FS 4, FS 5 and FS 6 may not be
the consolidation of bundled Pressepost items on pallets. used in the same-day service, as delivery to the
destination mail center is carried out by customers.
Processing step 4 The "worst" pallet permitted is an FS 3 or LR pallet.
FS 4 (DF 14 to DF 17), which is named in the ZEBU
data record description, is not used at present.Bundle and pallet labels 21
Data sheet description and example of bundle labels
Datensatz-Beschreibung für Datei ZEBU
Feld E r l ä u t e r u n g e n zu den Datenfeldern
DF Feldname Typ *) Länge von bis
1 PLZ A 05 1 5 Empfängerpostleitzahl
2 ZBGPLZ A 05 6 10 Zustellbezirksgruppe **) : 5-stellige Postleitzahl oder leer Gebinde-
3 ZBGNAME A 24 11 34 Ortsname oder leer fertigungs-
4 ZBGBKZ A 02 35 36 Betriebskennziffer oder leer stufe 1
5 ZBGKENN A 03 37 39 Kennung: ZBG oder PFS oder GE oder GGE **) oder leer
6 ZSPPLZ A 05 40 44 Zustellstützpunkt ***): 5 stellige Postleitzahl oder leer Gebinde-
7 ZSPNAME A 24 45 68 Ortsname oder leer fertigungs-
8 ZSPBKZ A 02 69 70 Betriebskennziffer oder leer stufe 2
9 ZSPKENN A 03 71 73 Kennung: ZSP oder ABH ***) oder leer
10 REGLZ A 05 74 78 Leitregion: 2-stellige LR-Bezeichnung oder 5-stellige [ Sortier- ] Leitzahl +) Gebinde-
11 REGNAME A 20 79 98 leer fertigungs-
12 REGBKZ A 02 99 100 leer stufe 3
13 REGKENN A 03 101 103 leer
14 LBLZ A 05 104 108 leer Paletten-
15 LBNAME A 20 109 128 leer fertigungs-
16 LBBKZ A 02 129 130 leer stufe 4 ++)
17 LBKENN A 03 131 133 leer
18 GESCHL A 08 134 141 leer
19 DEPNR A 02 142 143 Leitzone im Express-Logistik-Netz oder ****) Depot-Nr. im Schnelläufer-Netz Paletten-
20 TOURNR A 02 144 145 Touren-Nr. im Express-Logistik-Netz oder ****) leer fertigungs-
21 ZSPBTL A 01 146 leer stufe 5 +++)
22 OSLBTL A 01 147 leer
23 LBBTL A 01 148 leer
24 BZLZ A 05 149 153 Briefzentrum-Nummer ( 2-stellig )
25 BZNAME A 20 154 173 leer
26 BZBKZ A 02 174 175 leer
27 BZKENN A 03 176 178 Kennung: BZE
*) A=alpha **) Zustellbezirksgruppe=ZBG,Postfachschrank=PFS,Großempfänger=GE,GruppengroßEmpf=GGE ***) Zustellstützpunkt=ZSP,Postfiliale/Abholstützpunkt=ABH
****) nur in ZEBU SLN
+) In der Fertigungsstufe 3 werden 5-stellige Leitzahlen nur bei der Bundebildung angewendet. Für die Palettenbildung sind lediglich die Stellen 1+2 anzuwenden.
++) bildete früher die Leitbereiche ab; wird aktuell nicht angewendet
+++) Für Bundebildung nicht relevant
1. November 2015
Bundle of FS 3, five-digit sort code according to Bundle of FS 2, same-day service
ZEBU ELN DF 10, Second-Day Service
Bundle of FS 3, next-day service Bundle of FS 1, basic service22 Bundle and pallet labels
The bundle label
Each bundle must be identified with a bundle label must be observed. The information on product
(BAZ) to ensure transportation to the right destination ("Periodical") and transport network ("ELN" / "SLN" &
and correct processing. The format of the bundle "Depot No.") in line 1 must have a font height of at
labels should correspond to the format of the least 11 mm. The information on destination and type
magazine to be dispatched. Minimum dimensions: (guide number and bundle identification) in line 2
DIN A5 (210 mm × 148 mm). must be written in characters at least 22 mm high.
They should always be twice as large as the other
BAZ for the shipping services subject to a surcharge information on the BAZ. The name of the receiving
(same-day, next-day and second-day service) must agency for the bundle must be printed in a font size of
be created in basic light green. This makes it easier at least 4 mm. Larger fonts are however desired.
to distinguish containers with higher priority press The name of the receiving agency may also be given
products from containers with other shipping services. below the line with the guide number and bundle
In the basic service, the BAZ must be created in a basic identification (see figure). In this case, the distance
light blue. between the guide number and the bundle identifier
(e.g. ZBG) should be more than 30 mm. In the upper
Guiding information fields of the BAZ, the sender/deliverer details, postal
The central field of the BAZ contains the information code, title and number of items in the bundle must
about the bundle destination. The following font sizes have a font height of at least 3 mm.
Example bundle label for
different production stages
6 and shipping services
1 Product and network identification
"Periodical" / "ELN" or "SLN". In the next-
1 4 day service additionally the depot number
according to ZEBU-SLN DF 19 8
2 2 Bundle destination and type identifier
3 Name of the recipient
3 4 Identification for the shipping service
(only for basic- and second-day service)
5 5 Date of posting
7
6 Shipment details: sender, consignor with
EKP, title name, ZKZ, number of items in
the bundle and AM order number
7 Data matrix code
Bundle of FS 1, second-day serviceStructure specifications Network ID:
Service indicator:The required identification of the n "ELN" for second-day and basic service
dispatch service for shipping in the ELN network n "SLN" & "Depot number" from DF 19 of the file
("X2" or "X4") must be entered to the right of the ZEBU-SLN for next-day service
central field with the routing information in the field n "SLN" for same-day service (without depot number)
"Area for postal purposes":
n "X2" for Second-Day Service Depending on the version of the file, DF 19 and 20
n "X4" for Basic Service contain (whether for ELN or SLN use) different depot
Fonts require a character height of at least 22 mm. information of the logistics networks, which (only in
the Next-Day Service) is necessary in addition to the
Deposit date: Specified below the central field network identification in the upper line of the routing
for the guide information in the left-hand area. information on the label.
Format: Minimum size DIN A 5 (210 x 148 mm)
Color: light green - Same-day shipping services / Point of receipt of the bundle
next-day / second-day) n DF 2 + DF 5 ID + DF 3/4 content
light blue - Basic shipping service n DF 6 + DF 9 ID + DF 7/8 content
Information at the top margin: Sender, Consignor with n DF 10 (2 or 5 digits)
the respective customer number (EKP), quantity of
contained booklets, title and newspaper code as well The matrix code, which is mandatory for AM.exchange
as AM order number customers, contains, among other things, the AM
Product ID: PRESSE order number and the bundle number in scannable
form, which are already printed in plain text on the
printout. The exact description and content of the
matrix code can be found in the appendix of the
AM.exchange Developer's Manual.
Examples of central fields (1 – 5)
8
Bundle of FS 3, 5-digit routing number Bundle of FS 2, same-day service Bundle of FS 3, next-day service
according to ZEBU ELN DF 10,
basic service24 Bundle and pallet labels
The pallet label
When preparing pallets, it is essential that they are Guideline information
labelled with corresponding pallet labels (PalLZ). The central field of the PalLZ contains the information
At least three pallet labels are used for each pallet. about the pallet destination. The following font sizes
One label should be placed on the front, one on the must be observed. The information on the shipping
side, and one on the top of the pallet. product ("Periodicals") and transport network
("ELN" / "SLN" & "Depot No.") in line 1 must have a
The PalLZ must have at least the size DIN A4 and must font height of at least 11 mm. The information on
be created with light green paper for the shipping pallet destination and type (guide number and pallet
services subject to a surcharge ( same-day, next-day identification) in line 2 and also the name of the
and second day service). In the basic service the PalLZ receiving point for the pallet must be written in
are to be provided in basic light blue. characters at least 22 mm high. The name of the
receiving point may also appear below the line with
guide number and pallet identification. In the upper
fields of the pallet ID, the sender/deliverer details,
ZKZ, title and pallet number in shipping must have
a font height of at least 3 mm.
Example pallet label for
different production stages
6 and shipping services
1 Product and network identification
"Periodical" / "ELN" or "SLN". In the next-
1 4 day service additionally the depot number
according to ZEBU-SLN DF 19 8
2 2 Bundle destination and type identifier
3 Name of the recipient
3 4 Identification for the shipping service
(only for basic- and second-day service)
5 Date of posting
5 7
6 Shipment details: sender, consignor with
EKP, title name, ZKZ, number of items in
the bundle and AM order number
7 Number of the mail unit (NVE)
Palett of FS 2, basic serviceStructure specifications Depending on the version of the file, DF 19 and 20
Service indicator:The required identification of the contain (whether for ELN or SLN use) different depot
dispatch service for shipping in the ELN network information of the logistics networks, which (only in
("X2" or "X4") must be entered to the right of the the Next-Day Service) is necessary in addition to the
central field with the routing information in the field network identification in the upper line of the routing
"Area for postal purposes": information on the label.
n "X2" for Second-Day Service
n "X4" for Basic Service Point of receipt of the bundle
Fonts must reach a minimum of 22 mm high. n DF 2 + DF 5 ID + DF 3/4 content
n DF 6 + DF 9 ID + DF 7/8 content
Deposit date: Specified below the central field n DF 10 (2 or 5 digits)
for the guide information in the left-hand area. n DF 19 (in the next-day service, prefix the term
Format: Minimum size DIN A 4 (297 x 210 mm) "Depot")
Color: light green - Same-day shipping services /
next-day / second-day) The number of the shipping unit (NVE) must be
light blue - Basic shipping service printed on the pallet routing slip. The AM.exchange
Information at the top margin: Sender, Consignor with Developer's Manual describes in detail how to
the respective customer number (EKP), pallet number generate the NVE number for the AM.exchange and
of total number of pallets in shipping, title and also the portal. The scannable NVE number refers to
newspaper code and AM order number the AM order belonging to the posting. In addition to
Product ID: PRESSE the pallet slip data in plain text, e.g. AM order number,
ZKZ, customer number, this will contain further
Network ID: obligatory data in future:
n "ELN" for second-day and basic service n Number of containers/packages on pallet
n "SLN" & "Depot number" from DF 19 of the file n Number of mail items on the pallet
ZEBU-SLN for next-day service
n "SLN" for same-day service (without depot number)
Examples for central fields (1 – 5)
Pallet of FS 5, second-day service Pallet of FS 3, same-day service Pallet ofr FS 3, second-day service
8 8
Pallet of FS 5, next-day service Pallet of FS 3, next-day servicece Pallet of FS 6, basic servic26 Preparation for dispatch
ZEBU for smaller quantities
Prepare bundles with ZEBU-Manuell for quantities below 5,000 copies
The ZEBU-Manuell (ZEBU manual) lets you create Five-digit postal code areas are listed in columns 1
bundles manually if your mail volume is less than and 2.
5,000 copies. This optimisation by routing region and
thus the exclusive preparation of LR bundles (BFS 3 The relevant bundle labelling is assigned in column 3
for automated use) is only permitted in second-day (see diagram). Column 4 contains the network ID.
and basic service (ELN Network).
The copies with a postal code from one postal code
Here’s how the “manual list” works: area must be grouped in a bundle. The description,
which is assigned to the relevant postal code
Empfangsstellen für die manuelle Bund- und sequence (column 3), appears on the bundle label.
Gebindefertigung
(ZEBU-Manuell)* You need to sort the addressed magazines in a bundle
PLZ Bundebeschriftung in ascending or descending postal code order.
von bis
1 2 3 4
01001 01998 01 ELN The bundles created in this way, which are assigned
02600 02999 02 ELN
03001 03253 03 ELN to a postal code sequence, can be of different sizes.
04001 04938 04 ELN
06002 06925 06 ELN If a weight exceeding 10 kg is reached for one bundle
07306 07987 07 ELN
08001 08648 08 ELN target, it must be divided in such a way that multiple
09001 09669 09 ELN
10001 10999 10 ELN
bundles weighing less than 10 kg are created. Each of
11010 11501 11 ELN these must be identified by the same writing on the
12001 12717 12 ELN
13001 13700 13 ELN bundle label.
14001 14980 14 ELN
15201 15938 15 ELN
16201 16949 16 ELN
17013 17509 17 ELN
18001 18609 18 ELN
19001 19417 19 ELN
20001 20905 20 ELN
21001 21789 21 ELN
22001 22969 22 ELN
23400 23999 23 ELN
24011 24999 24 ELN
25300 25999 25 ELN
26001
* Please 26969
use the current ZEBU-Manuell list. 26 ELN
27201 27809 27 ELN
28001 28879 28 ELN
29200 29699 29 ELN
30001 30989 30 ELN
31001 31868 31 ELN
32001 32839 32 ELN
33001 33829 33 ELN
34001 34639 34 ELN
35001 35799 35 ELN
36001 36469 36 ELN
37001 37699 37 ELN
38001 38999 38 ELN
39001 39649 39 ELNPosting and pick-up 27
All prepared?
Now the choice is yours
For the basic, second-day and for the next-day
service, we can pick up your print run from the
production site - and, depending on the volume,
this may even be free of charge.28 Posting and pick-up
Post items yourself –
anywhere in Germany
Timely notification Standard for the same-day service
If you would like to post your shipment yourself, it is Regional daily newspapers, which are to be delivered
important to let us have a shipment notification one on the day of production, must be posted at agreed
week prior to the initial posting of the title or before post offices in the destination area - there are 82 mail
you change your post office – otherwise we may be centres available throughout Germany for this.
unable to accept your shipments. Please contact your
Deutsche Post customer adviser, who will be able to
provide you with all the important information,
Important note:
ranging from addresses and latest posting times to
Please do not forget the shipment notification and
the necessary documentation such as the package
latest posting times when posting your items!
schedule.
This is irrespective of whether you post your mail
Remember the latest posting time items yourself or have them picked up:
Press products must be posted at an agreed post
Notifications of shipments must be registered in
office by a particular latest posting time.
the order management system of the Deutsche
Post within 2 business days (Mon.-Sat.).
It is essential to adhere to these latest posting times
so that the magazine can be delivered to the reader at A week’s notification is required before posting
the agreed time after posting. In Germany, there are for the first time or before changing your post
approximately 100 such post offices in the ELN and office.
10 depots in the SLN.
Our shipping software MANAGER PRESSE
DISTRIBUTION contains the shipment notification
for the electronic order management (AM) of
Deutsche Post.
Find more information and order options under:
manager-presse-distribution.dePosting and pick-up 29
Pick-up –
the convenient alternative
Shipment quantities of 5 tons or more per shipment Please note when changing service provider:
in the basic service and in the second day service are In order to ensure that your press products are
picked up free of charge, the pickup in the next day processed smoothly throughout, we ask you to
service is free of charge, provided a shipment quantity inform your customer advisor at least four weeks
of 1,000 copies per pickup is available.* before a change of service provider.
Register the first collection date Pick-up and demurrage charges **
Two weeks before the first collection date you must The pick-up charges are based on the simple distance
inform your responsible customer service. After the between the pick-up location (e.g. print shop) and the
first coordination, any further collection can be con- ELN or SLN delivery point nearest to this location. If
veniently be announced by transport notification to newspapers and magazines are printed abroad and
the depot by 12 noon, both in the high-speed network collected by the second-day service, a framework
(SLN) and in the express logistics network (ELN), prior agreement must be concluded for the cross-border
to collection from within Germany no later than two transport of PRESSEPOST (collection). Please contact
working days (Mon-Sat), and from abroad no later to your responsible customer consultant. Standing
than three working days (Mon-Sat) before the actual fees will be charged if delays occur in the agreed upon
collection. The prerequisite, however, is that the ship- collection times.
ment volume does not change by more than 20% and a
fixed collection day has been agreed upon. Notification Pick-up cancellation
forms in PDF format are available for download at If the collection is cancelled for reasons for which the
pressedistribution.de/downloadcenter. Please do contractual partner is responsible, the collection fee
not use your own forms. If the regular pick-up date for the simple distance between the depot and the
changes, the customer service department must be agreed collection point will be charged as a lump-sum
informed 14 days before the changed pick-up date, expense. Please ensure that a responsible contact
otherwise the desired pick-up cannot be guaranteed. person is available at the time of dispatch.
Pickups of less than 5 tons in basic service or Short-term network change from ELN to SLN
second-day service in Germany Network changes to the SLN must be announced at
Shipment quantities of less than 5 tons per shipment least 2 work days (Mon.-Sat.) before the planned
can be picked up for a fee. The order can be made collection date. Otherwise, an additional fee will be
online: deutschepost.de/servicefahrten charged according to the valid price list Press
Distribution. In addition, with the transport change,
Plan realistic pick-up times the change of the dispatch preparation for delivery to
Please take our binding departure times in the routing the SLN is absolutely necessary. In the case of a
regions into account when planning the collection of shipment preparation not coordinated with the SLN,
your shipments. A list of the departure times of the an additional fee will also be charged in accordance
Express Logistics Network (ELN) can be found online with the current price list.
at pressedistribution.de/downloadcenter
For the latest departure times of the Express Logistics
Network (SLN), please contact your customer consultant.
* In general, it is envisaged that the whole shipment will be collected in one journey, provided that the size of the shipment and the distance it is to be transported
do not required further journey(s).
** You can find all the pick-up rates (within and outside Germany) and demurrage charges on page 37 of the “Presse Distribution Product Brochure”.30 Billing
This is how we make sure
you are billed correctly
m
post.de/a
deutsche
Posting POSTVERTRIEBSSTÜCK (preferred periodicals) and
PRESSESENDUNG (standard periodicals) items unfranked
To ensure that the transportation and delivery service You can send this information to Deutsche Post via
can be billed correctly, the following information must the electronic AM.exchange or AM.portal. The
be provided to Deutsche Post’s billing office for each specimen copy, which is also required, is to be
individual delivery of a title: included in the regular dispatch free of charge for
n Shipment notification two (2) business days Deutsche Post and physically made available to the
(Mon. – Sat.) prior to posting accounting office by post.
n Correct issue-related information such as
individual weight, posting quantity, variants
and posting date
n Authorized shipping service
n Chargeable inserts or objects enclosed with
the title
n Information on the destinations to which bundles
are to be delivered, the number of bundles, and
the number of magazines these bundles contain
n One sample copy of each title which matches the
shipped copiesBilling 31
The electronic methods – AM.exchange Please note: Regardless of whether you use the
and AM.portal electronic method of communication, please make
Using the AM.exchange saves creating and sending sure you ship a sample copy of each variant of
the classic posting list and dispatch list as the the magazine as a POSTVERTRIEBSSTÜCK or
information required for billing and other important PRESSESENDUNG item to the billing office in
information is communicated to Deutsche Post Hamburg at the same time as the magazine is
electronically. dispatched. The address of the billing office should
be included in the contracting party’s pool of
AM.portal saves creating and sending the classic subscribers/buyers. Please send these sample
posting list. However, this method still requires you copies to the following address:
to send a dispatch list by post to the billing office in
Hamburg. Deutsche Post AG
Auftragserfassung Pressepost
Further information on the electronic methods 22282 Hamburg
AM.exchange and AM.portal are to be found online
at deutschepost.de/am If you use AM.portal to create posting data, please
also use this address to send the dispatch list.
Tip
The MANAGER PRESSE DISTRIBUTION software
makes it very easy for you to optimise your posting
details in the data exchange format and transfer
data to AM.exchange.32 Manager Presse Distribution
Manager Presse Distribution
Optimise the dispatch of your Pressepost items - and save time and money
With the successful MANAGER PRESSE DISTRIBUTION, We recommend using MANAGER PRESSE
Deutsche Post Presse Distribution offers tried and DISTRIBUTION BASIC if you require a standard
tested software for optimising shipping, and with the application with which you can prepare your own
PROFESSIONAL edition, it offers a network-capable Pressepost deliveries for the easy dispatch of items
module with expandable functions for even more without inserts or complex sorting control that
flexible working - at any time and from anywhere. correctly meets the requirements (use of ZEBU file,
bundle production, etc.) and creates all the required
posting documents.
MANAGER PRESSE DISTRIBUTION PROFESSIONAL
is our solution that
n lets you produce Pressepost shipments in a
professional working environment as well as on
behalf of other publishers
n lets you optimise your dispatch, even if it includes
Correct Comply with ZEBU and other shipping
complex inserts and production in a single or
conditions
multiple flow process
Versatile Use additional services for your
n lets you group pallets together for transport-
Pressepost items easily
optimised runs
Convenient Access the required forms, lists and data
n provides you with work-group-compatible
packages with the correct formatting
dispatch optimisation that makes all services in
Flexible Use the PROFESSIONAL edition in a
Pressepost dispatch accessible and can also be
network
used in connection with your production
Synchronized Maintain the same status throughout
requirements
the team
Secure Regulate user access with password
Software solution for workflow integration
protection and restore data with the
in existing IT environments
backup function
As an XML-based solution, MANAGER PRESSE
DISTRIBUTION XML is a mature solution that can
be controlled externally through nearly all system
Manager Presse Distribution Hotline environments for dispatch optimisation. Its batch
Find more information on the home page capabilities ensure optimised dispatching with
manager-presse-distribution.de optimal integration, with no need for manual
or contact us directly at: interaction.
0228 5 182-23500
The MANAGER PRESSE DISTRIBUTION XML is our
module for you that you can integrate into your highly
automated production flow and data flow to optimise
the dispatch of Pressepost items.Please contact us 33
We are there for
you wherever you are
Our customer advisers in your vicinity will be happy to assist you with any
other questions you may have on the topic of Presse Distribution.
The sales team at Deutsche Post are looking forward We’ll be happy to provide you with detailed
to a great collaboration! information at any time.
deutschepost.de/en/p/presse-distribution
deutschepost.de/geschaeftskundenservice
We’re here to help you.Deutsche Post AG Headquarters Product Management Publishers 53250 Bonn deutschepost.de/en/p/presse-distribution deutschepost.de/geschaeftskundenservice Last revised: January 2022 Mat. No. 675-999-089
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