Presse Distribution Shipment Handling 2021 - How to get your press products ready for shipment - Deutsche Post
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Guidelines Presse Distribution Shipment Handling 2021 How to get your press products ready for shipment
2
Contents
General explanations 03
Shipment services 06
Adressing and Labelling 08
Bundles and pallets 10
Bundle and pallet labels 16
Preparation for dispatch 22
Posting and pick-up 23
Billing 26
Manager Presse Distribution 28
Contacts 29
All abbreviations at a glance
We have compiled the most important
abbreviations for you on page 3.
Simply fold out the page – and you will
have the terms to hand while reading.
General explanations 3
All abbreviations
at a glance
List of abbreviations
ABH Collector (Abholer): Group of postal PalLZ Pallet label (Palettenleitzettel)
codes that, as a rule, are not delivered to
PFS Post office box cabinet (Postfachschrank)
the recipient’s street address (P.O. Box,
bulk recipient) but are kept at a central PLZ Postal code (Postleitzahl)
Deutsche Post AG point of collection to
PrD Presse Distribution
be collected by the recipient
PSdg STANDARD PERIODICALS (Pressesendung):
AM Order management (Auftragsmanagement):
Press products with a direct business-related
Interactive platform for managing customer
publication purpose
orders - from order planning and posting to
billing PVSt PREFERRED PERIODICALS
(Postvertriebsstück): Press products (e.g.
BAZ Bundle label (Bundaufschriftzettel)
consumer magazines and technical journals)
BFS Bundle processing step with more than 30% journalistic reporting
(Bundfertigungsstufe): only valid for
SLN High-speed transportation network
bundles in Pressepost shipment
(Schnellläufernetz): This transport network
preparation in accordance with ZEBU
is generally used to transport shipments in
BZ Mail center (Briefzentrum) next-day service
DF Data field ZBG Delivery district group (Zustellbezirksgruppe):
Group of all delivery districts that are identified
DPAG Deutsche Post AG
via a shared postal code
EKP Single customer and product number
ZEBU Newspaper bundles (Zeitungsbunde);
ELN Express Logistics Network: This transport sometimes also used as a short name for all
network is used to transport shipments in ZEBU data
basic and second day service
ZEBU, file Data medium: the ZEBU file is a file and record
FS Processing step (Fertigungsstufe): description. It contains all information on the
valid for bundle and pallet preparation postal codes for shipment preparation of 5,000
in accordance with ZEBU mail items or more. ZEBU is the abbreviation of
the German “Zeitungsbunde” (newspaper
GE Bulk recipient (Großempfänger)
bundles)
GGE Group of bulk recipients
ZEBU-Manuell Paper list or data medium: the ZEBU-Manuell
LR Routing region (Leitregion) list (where the German “manuell” means
“manual”) contains information on the postal
LZ Routing zone (Leitzone)
codes for shipment preparation of fewer than
MPD Manager Presse Distribution 5,000 mail items
Software solution for optimizing shipping
ZKZ Press product ID (Zeitungskennzahl)
of newspapers and magazines
ZSP Delivery office (Zustellstützpunkt): Smallest
MPDX MANAGER PRESSE DISTRIBUTION XML:
postal logistics business site at the end of the
This can be used to integrate MPD shipping
postal operations process chain
optimisation into the automated work process
4 General explanations
General explanations 5
Good preparation is
half-way there
Deutsche Post is a reliable and competent partner of publishers. With our
tried-and-tested logistics system, we ensure the delivery on working days
throughout Germany more than a billion newspapers, magazines and other
press products every year. Cost-effectively, on time, and reliably.
To ensure that we can provide you with this service The shipping terms and conditions for
optimally at any time, teamwork is called for. Our STREIFBANDZEITUNG (wrapper-packed
customers and our employees need to collaborate newspapers) can be found on page 14 of
effectively right from the first shipping step. our “Presse Distribution Product Brochure"
or on the Internet at streifbandzeitung.de
This brochure contains everything you need to
know about shipping both POSTVERTRIEBSSTÜCK
(preferred periodicals) and PRESSESENDUNG
(standard periodicals) items.
6 Shipment Services
We ensure reliable delivery of your press product throughout
Germany. With your selection of the shipment service, you decide
on the speed of delivery that suits your publication.
Affordable: Basic-Service Our classic: Second-Day-Service
With this affordable basic service, Deutsche Post Your readers expect delivery of your magazine on the
delivers your press product to your readers reliably first day of publication? With its Second-Day Service,
from Tuesday to Saturday, usually within four days Deutsche Post delivers newspapers and magazines to
of accepting your items. readers on time, usually two days after receipt - on all
working days of the week.
Shipment Services 7
You decide on
the speed
Overnight: Next-Day-Service Hot off the press: Same-Day-Service
For an additional charge you can postpone your Dispatch within a routing region is particularly suitable
edi-torial deadline to later! This next-day delivery for regional daily newspapers from publishing houses
service is ideal for national daily newspapers and that have their publications deliv-ered via Deutsche
magazines with a special demand for topicality. The Post in the main distribution area. If the items are
delivery is usually carried out on the day after the posted in the respective mail center in the target area,
items are received. Please check in advance with the Deutsche Post usually delivers them on the same day
responsi-ble customer service representative at within this routing region.
Deutsche Post whether the service can be o ered
due to logistical availability at your printing location.
8 Addressing and labelling
Labels need to be correctly
positioned and addressed to
ensure speedy processing
Addressing and designing the address side of your Pressepost items
in a way that is suitable for machine sorting ensures speedy handling
in an optimal process and delivery to your readers on time.
15 mm 74 mm
Deutsche Post is the market leader in transporting
and delivering addressed mail items in Germany. It
Sender area
provides its customers with a multifaceted system 40 mm
of optimised operational processes, transport
networks and delivery services. Processing approx.
In order to process more than one billion press mail
items per year effectively and in the best quality, it is Blank zone 20 mm
necessary to address and design the inscription page
in a manner suitable for automation. Of course, the
Reading zone
dispatch specifications must be adhered to so that the
Margin / fold
external appearance of the item is suitable for postal
processing.
The guide for "Automation-compatible letter mailings"
explains the requirements:
n machine readability (section 2),
n the design of the inscription page
(sections 3 and 5),
n the conditions for approval for dispatch without
wrapping (Section 7),
n Illegal mailings (Section 8), For PRESSEPOST items sent without an envelope in
provided that the brochures "Press Distribution clear polythene sheet wrapping where the magazine
Product Brochure or "Press Distribution Shipping is visible, the address side must be designed in
Handling" do not explicitly specify otherwise. portrait format. The magazine fold must be on the
longitudinal side on the right. On the title page, the
Layout of the address side for mail items without label can be placed upside-down, and on the back of
envelopes an item can be placed the right way up. The reading
Particular attention needs to be paid to ensure that zone is on the address side at a distance of 40 mm
the layout of the address side of PRESSEPOST items from the upper edge of the magazine. It must also be
is machine processable when they are sent without 15 mm from the other magazine edges. The writing
an envelope or in a clear polythene sheet wrapping on the address side or the address label should be
where the magazine is visible. Due to its high placed in the reading zone, preferably in its upper
rele-vance, the specific details for sending PRESS part. A quiet zone of at least 20 mm must be kept
POST without wrapping are explained here. around the writing. Alphanumerical text in plain text
is not allowed within the quiet zone. In PRESSEPOST
items, graphics and alphanumerical information
printed in negative are allowed within the quiet zone.
Addressing and labelling 9
Design and machine readability
Further information is to be found in the PDF
document “Automationsfähige Briefsendungen”
(Automatable mailings) at deutschepost.de
or contact our consultant on the subject of
“Automatable mailings"
0 61 51 - 9 08 40 83*
Mondays - Fridays from 10 a.m. to 4 p.m.
* There are the usual costs for connections from the German fixed
networks or from the German mobile networks.
If the sender's details are placed within the reading PREMIUMADRESS
zone, they must appear in a single line above the If you wish to use the PREMIUMADRESS product,
address in close proximity to it (e.g. on the address a P and a data matrix code will be added to the
label). In principle, it is also possible to place the standardised address label. Detailed information
sender's details in the sender area. on the design of the label with PREMIUMADRESS
attributes can be found in the “Premiumadress”
No delivery information is allowed in the read zone brochure and the associated specifications for
apart from a single recipient’s address and a one-line Pressepost labels. You can find more information
sender’s address. An exception is made for delivery on this topic online at premiumadress.de
information in negative print.
The following information must be included when
addressing POSTVERTRIEBSSTÜCK (preferred
periodicals) and PRESSESENDUNG (standard
periodicals) items: PREMIUMADRESS label
n Sender and recipient addresses
n Designation of the product ("Preferred Periodicals" Do you send out your Pressepost items in an envelope
or "PVSt" or "Standard periodicals" or "PSdg") with and wish to use individual franking marks or
the standard delivery time indicators for the standardise the franking marks on your Pressepost
shipping service: Basic Service "+4", Second-Day items in line with your DIALOGPOST? Find out about
Service "+2", Next-Day Service "+1" and Same-Day your options online: deutschepost.de/frankiervermerk
Service "+0
n The words “Entgelt bezahlt” (postage paid) Multiple copies
n The words “Deutsche Post AG” If you want to send a reader multiple press products
n The press product ID (ZKZ)* in one mail item, you need to dispatch them in one
n Alternatively, the logo can be envelope. In this case, the envelope will show a
printed instead of “Entgelt bezahlt” (postage paid) standardised address label and the separate note
or “Deutsche Post AG” “Nicht öffnen” (Do not open). The total weight of the
mail item must not exceed 1,000 g.
Replacement items
Replacement items that you post to substitute for lost
or heavily damaged press products must be placed in
Label with no address service
envelopes individually. A standardized address label
must be used and the envelope must be marked
clearly with “Ersatzsendung” (replacement item).
* The ZKZ must be specified on the address carrier. Deutsche Post does not
require it to be printed on the magazine (e.g., cover page).
10 Bundles and pallets
Creating bundles
with the ZEBU data
Up to 10 kilos, stable, and easy to handle:
Bundles for safe transport
Due to the press-related nature of the mail items, the Presse Distribution contracting parties are obliged to
address the individual items and consolidate them into packages (bundles and pallets). Deutsche Post Presse
Distribution specifies the rules for consolidating individual items into bundles and pallets in the newspaper
bundle (ZEBU) data on a binding basis.
Name Formats
Newspaper bundle (ZEitungsBUnde, ZEBU) data are ASCII and dBase with different character sets (normal
a collection of database tables that Deutsche Post AG font and CAPITAL LETTERS, with/without umlauts).
provides to its customers for producing packages of
Pressepost shipments in accordance with the rules Validity and update
and for labelling the relevant packages. ZEBU data are updated by Deutsche Post Presse
Distribution twice a year and sent to the registered
Contents data media subscribers via Deutsche Post Direkt
They always contain all German postal codes (PLZ)* GmbH free of charge. Only the latest version for
for delivery, collectors and bulk recipients. For each Pressepost shipment preparation is valid in the
postal code there is a data record that specifies relevant period of use.
individual consolidation rules for the various n Used from 2 May in a calendar year
processing steps for each postal code. n Used from 1 November in a calendar year
Variants Data is usually dispatched to the data medium
There are dedicated ZEBU files for each of the recipients approx. 3–4 weeks prior to the respective
transport networks (ELN and SLN). Depending on the launch date.
shipping service ordered, the correct ZEBU variant
must be used: The ZEBU ELN applies to Basic and
Second-Day Service, Next-Day and Same-Day Service
are optimised using the ZEBU SLN variant.
* All postal codes are in line with the latest version of the data at the time the ZEBU
was created; campaign postal codes and postal codes that were launched after the
last update and before the impending update are not included.Bundles and pallets 11 Transportability Important: We recommend sorting the materials Press products (including inserts) must be suitable in the bundle in ascending or descending order for transportation and must not make processing according to postal code, street and house number. at Deutsche Post more difficult – this applies to shipment in every shipment category. The mail items You can find out the detailed criteria used to group must be prepared in such a way that they can be mail items into bundles on page 12 and the following consolidated into stackable bundles. pages. Creating bundles from individual copies Pressepost items are always shipped in bundles with the relevant bundle label. If at least five copies exist for a processing step (ZBG, ZSP), bundles should be created for these processing steps after addressing; if there are at least ten copies per processing step, bundles must be created for this. Bundle preparation is required in order to ensure optimised and fast transportation. For ergonomic reasons, a bundle’s weight must not exceed 10 kg. It must be able to withstand heavy handling, i.e., its stability for postal processing must be ensured. You can achieve this for example by shrink-wrapping the bundle or tying it with newspaper wrappers.
12 Bundles and pallets
ZEBU: Content of
the data record
Classification and data record
The ZEBU database files contain Germany’s postal Data field (DF) 1 contains the 5-digit postal code
codes for delivery and pick-up. Every postal code as a reference for the recipient address. Bundle
is described in the ZEBU by means of a data record preparation is based on the information in DF 2 to
consisting of 27 data fields (178 characters). It DF 13. With regard to pallet preparation, all other
regulates the mapping of each individual postal code data fields are relevant in addition to the fields valid
to Deutsche Post AG’s higher-level logistics package for bundle preparation. It is also particularly
destinations. It also contains the valid routing important to use the correct ZEBU files for the
information for the labelling of bundles and pallets. relevant transport network (ELN or SLN).
Did you know ?
Postal codes in the recipient addresses which are
not included in the ZEBU data should still be opti-
mised in the Pressepost shipping process. These
addresses are optimised directly into a processing
step 3 bundle with the bundle destination in
accordance with digits 1 and 2 of the postal code.
EBU data record: Examples of bundle labelling
DF 1 DF 2 DF 3 DF 4 DF 5 DF 6 DF 7
Postal code ZBG postal ZBG name ZBG BKZ ZBG code ZSP postal ZSP name
code code
38506 38506 Gifhorn (MAIL) 1 PFS 38501 Gifhorn (MAIL)
38507 38507 Gifhorn (MAIL) 1 PFS 38501 Gifhorn (MAIL)
38508 38508 Gifhorn (MAIL) 1 PFS 38501 Gifhorn (MAIL)
38509 38509 Gifhorn (MAIL) 1 PFS 38501 Gifhorn (MAIL)
38508 38508 Gifhorn (MAIL) 1 GGE 38501 Gifhorn (MAIL)
38509 38509 Gifhorn (MAIL) 1 ZBG 38501 Gifhorn (MAIL)
38524 38524 Gifhorn (MAIL) 1 ZBG 38518 Gifhorn (MAIL)Bundles and pallets 13 DF 8 DF 9 DF 10 DF 11 DF 12 DF 13 ZSP BKZ ZBG code REG LZ REG name REG BKZ REG code 1 ABH 38 1 ABH 38 1 ABH 38 1 ABH 38 1 ABH 38 1 ZSP 38 1 ZSP 38910
14 Bundles and pallets
Production rules
for packages
Efficient and secure transportation of press products -
consolidated into bundles and pallets optimised for logistics.
The design features of press products (shipments without wrapping, printed title page and back page, inserts,
etc.) and the subscriber’s right to the delivery of an up-to-date, undamaged press item can only be efficiently
combined at present by way of the logistically-optimised consolidation of individual items into bundles and
pallets that can be transported unopened as far into the destination area as possible.
Bundle creation:
Based on experience, physically transportable
bundles can be prepared for press products if there
are 5 items or more. If there are 10 copies or more
with the same destination, bundle preparation is
mandatory.
Due to internal occupational health and safety
provisions, the maximum bundle weight must be
limited to 10 kg. Within these quantity and weight
provisions, Pressepost shipping bundles must be
optimally prepared by the customer or its service
Example of bundle preparation with bundle lashing
provider in compliance with the ZEBU specifications.
With optimal shipping preparation, there are as
many items as possible in direct bundles (processing
steps 1 and 2). Mail items should only be consolidated
in processing step 3 bundles (two-digit routing region
or five-digit (sorting) routing code) if there are not
enough of them for direct bundling. Production peaks
that do not achieve the minimum number of mail
items in the bundle may, of course, be set up as
a “final bundle” containing fewer items. Bundle
destinations other than direct bundles of bundle
processing steps 1 and 2 and bundles of bundle
processing step 3 are not permissible. Example of bundle preparation with shrink wrappingBundles and pallets 15
Palette preparation
If Pressepost items are bundled into pallets, the
maximum pallet weight of 900 kg including the
pallet’s tare weight applies. The height of a pallet
must not exceed 1.80 m. In order to transport
Pressepost pallets cost-effectively, the minimum
pallet weight has been set at 200 kg of mail items.
With respect to pallet preparation, individual pallets
with a lower fill level may also be created for
production peaks.
Example of bundle stacking on pallets
Please note: A maximum of 5 frames per pallet are
permissible when using pallet collars. In this case,
the entire pallet must not be higher than 1.20 m.
As with bundle preparation, processing steps 1 and 2
apply to pallets accordingly. In processing step 3, the
five-digit (sorting) routing codes are not used in the
pallet preparation process. Pallet optimisation is
determined by digits 1 and 2 of the data in DF 10.
Beyond the three processing steps for bundles, there
are additional processing steps for pallets as regards
the creation of depot (or routing zone) pallets and
Germany pallets.
Example of pallet labelling16 Bundle and pallet labels
Routing information on bundle
and pallet labels
The product code "press" and the corresponding network code "ELN" (Basic Service and Second-Day Service) or
"SLN" (Next-Day Service and Same-Day Service) must be indicated at the top of the routing information. Only in
the Next-Day-Service is the network code "SLN" followed by the SLN depot identifier according to DF 19 of the
ZEBU-SLN. For the services in the ELN transport network, an additional identifier for identifying the ordered
dispatch service is required in the field to the right of the routing information ("Area for postal purposes"), "X4"
for Basic Service or "X2" for Second-Day Service. All bundle and pallet routing labels must also bear the date of
posting to the left below the field for routing information.
In addition to routing numbers from DF 2 and/or DF 6, all bundles and pallets in processing steps 1 and 2
are labelled with codes from DF 5 and/or DF 9 and the names of the points of receipt (DF 3 and/or DF 7) with
company identification numbers (DF 4 and/or DF 8).
Processing step 1 Processing step 5
ZBG Delivery district group Known as "pallet routing zone" in the ELN-network,
(Zustellbezirksgruppe) the routing specification of the pallet guidance label is
PFS Post office box cabinet (Postfachschrank) based on the 1-digit value of the DF 19 of the ZEBU-
GE Bulk recipient (Großempfänger) ELN. Pallets in the SLN network are referred to as
GGE Group of bulk recipients depot pallets and labelled with the 2-digit value of the
DF 19 from the ZEBU-SLN, preceded by the term
Processing step 2 "depot" (e.g. "Depot 30").
ZSP Delivery office (Zustellstützpunkt)
ABH Collector (Abholer) Data fields 24 to 27
The routing information from DF 24 to DF 27 is not
Processing step 3 currently used for the preparation/labelling of
In production stage 3, bundles are labelled without Pressepost packages.
further identifiers using only the guide number from
data field 10 (DF 10). The two-digit routing region Processing step 6
designations or the five-digit postal sorting codes Mail items in bundles that cannot be palleted cost-
(DF 10) are used. effectively in processing step 5 are prepared as
When preparing pallets (and/or pallet labels), it is not Germany pallets. Both networks (ELN and SLN) use
the full five digits from DF 10 that are used, but only “0 – 9” as routing information. This is not specified
the two-digit routing region names or, in the case of in the ZEBU data.
five-digit content, only digits 1 and 2 of the value.
Special feature in the same-day service
Other processing steps for pallets Only direct bundles (BFS 1 and BFS 2) are permitted in
In addition to processing steps 1-3 (covering the the same-day service. In the case of pallet production,
preparation of bundles), other processing steps apply to the production levels FS 4, FS 5 and FS 6 may not be
the consolidation of bundled Pressepost items on pallets. used in the same-day service, as delivery to the
destination mail center is carried out by customers.
Processing step 4 The "worst" pallet permitted is an FS 3 or LR pallet.
FS 4 (DF 14 to DF 17), which is named in the ZEBU
data record description, is not used at present.Bundle and pallet labels 17
Data sheet description and example of bundle labels
Datensatz-Beschreibung für Datei ZEBU
Feld E r l ä u t e r u n g e n zu den Datenfeldern
DF Feldname Typ *) Länge von bis
1 PLZ A 05 1 5 Empfängerpostleitzahl
2 ZBGPLZ A 05 6 10 Zustellbezirksgruppe **) : 5-stellige Postleitzahl oder leer Gebinde-
3 ZBGNAME A 24 11 34 Ortsname oder leer fertigungs-
4 ZBGBKZ A 02 35 36 Betriebskennziffer oder leer stufe 1
5 ZBGKENN A 03 37 39 Kennung: ZBG oder PFS oder GE oder GGE **) oder leer
6 ZSPPLZ A 05 40 44 Zustellstützpunkt ***): 5 stellige Postleitzahl oder leer Gebinde-
7 ZSPNAME A 24 45 68 Ortsname oder leer fertigungs-
8 ZSPBKZ A 02 69 70 Betriebskennziffer oder leer stufe 2
9 ZSPKENN A 03 71 73 Kennung: ZSP oder ABH ***) oder leer
10 REGLZ A 05 74 78 Leitregion: 2-stellige LR-Bezeichnung oder 5-stellige [ Sortier- ] Leitzahl +) Gebinde-
11 REGNAME A 20 79 98 leer fertigungs-
12 REGBKZ A 02 99 100 leer stufe 3
13 REGKENN A 03 101 103 leer
14 LBLZ A 05 104 108 leer Paletten-
15 LBNAME A 20 109 128 leer fertigungs-
16 LBBKZ A 02 129 130 leer stufe 4 ++)
17 LBKENN A 03 131 133 leer
18 GESCHL A 08 134 141 leer
19 DEPNR A 02 142 143 Leitzone im Express-Logistik-Netz oder ****) Depot-Nr. im Schnelläufer-Netz Paletten-
20 TOURNR A 02 144 145 Touren-Nr. im Express-Logistik-Netz oder ****) leer fertigungs-
21 ZSPBTL A 01 146 leer stufe 5 +++)
22 OSLBTL A 01 147 leer
23 LBBTL A 01 148 leer
24 BZLZ A 05 149 153 Briefzentrum-Nummer ( 2-stellig )
25 BZNAME A 20 154 173 leer
26 BZBKZ A 02 174 175 leer
27 BZKENN A 03 176 178 Kennung: BZE
*) A=alpha **) Zustellbezirksgruppe=ZBG,Postfachschrank=PFS,Großempfänger=GE,GruppengroßEmpf=GGE ***) Zustellstützpunkt=ZSP,Postfiliale/Abholstützpunkt=ABH
****) nur in ZEBU SLN
+) In der Fertigungsstufe 3 werden 5-stellige Leitzahlen nur bei der Bundebildung angewendet. Für die Palettenbildung sind lediglich die Stellen 1+2 anzuwenden.
++) bildete früher die Leitbereiche ab; wird aktuell nicht angewendet
+++) Für Bundebildung nicht relevant
1. November 2015
Bundle of FS 3, five-digit sort code according to Bundle of FS 2, same-day service
ZEBU ELN DF 10, Second-Day Service
Bundle of FS 3, next-day service Bundle of FS 1, basic service18 Bundle and pallet labels
The bundle label
Each bundle must be identified with a bundle label must be observed. The information on product
(BAZ) to ensure transportation to the right destination ("Periodical") and transport network ("ELN" / "SLN" &
and correct processing. The format of the bundle "Depot No.") in line 1 must have a font height of at
labels should correspond to the format of the least 11 mm. The information on destination and type
magazine to be dispatched. Minimum dimensions: (guide number and bundle identification) in line 2
DIN A5 (210 mm × 148 mm). must be written in characters at least 22 mm high.
They should always be twice as large as the other
BAZ for the shipping services subject to a surcharge information on the BAZ. The name of the receiving
(same-day, next-day and second-day service) must agency for the bundle must be printed in a font size of
be created in basic light green. This makes it easier at least 4 mm. Larger fonts are however desired.
to distinguish containers with higher priority press The name of the receiving agency may also be given
products from containers with other shipping services. below the line with the guide number and bundle
In the basic service, the BAZ must be created in a basic identification (see figure). In this case, the distance
light blue. between the guide number and the bundle identifier
(e.g. ZBG) should be more than 30 mm. In the upper
Guiding information fields of the BAZ, the sender/deliverer details, postal
The central field of the BAZ contains the information code, title and number of items in the bundle must
about the bundle destination. The following font sizes have a font height of at least 3 mm.
Example bundle label for
different production stages
6 and shipping services
1 Product and network identification
"Periodical" / "ELN" or "SLN". In the next-
1 4 day service additionally the depot number
according to ZEBU-SLN DF 19 7
2 2 Bundle destination and type identifier
3 Name of the recipient
3 4 Identification for the shipping service
(only for basic- and second-day service)
5 5 Date of posting
6 Shipment details: sender, consignor with
EKP, title name, ZKZ, number of items in
the bundle and AM order number
Bundle of FS 1, second-day serviceStructure specifications Network ID:
Service indicator:The required identification of the n "ELN" for second-day and basic service
dispatch service for shipping in the ELN network n "SLN" & "Depot number" from DF 19 of the file
("X2" or "X4") must be entered to the right of the ZEBU-SLN for next-day service
central field with the routing information in the field n "SLN" for same-day service (without depot number)
"Area for postal purposes":
n "X2" for Second-Day Service Depending on the version of the file (whether for
n "X4" for Basic Service ELN or SLN use), the DF 19 and 20 contain different
For this purpose, fonts with character heights of at depot details of the logistics networks, which (only in
least 22 mm must be selected. next-day service) have to be printed on the labels in
addition to the network ID in the upper line of the
Deposit date: Specified below the central field routing information.
for the guide information in the left-hand area.
Format: Minimum size DIN A 5 (210 x 148 mm) Point of receipt of the bundle
Color: light green - Same-day shipping services / n DF 2 + DF 5 ID + DF 3/4 content
next-day / second-day) n DF 6 + DF 9 ID + DF 7/8 content
light blue - Basic shipping service n DF 10 (2 or 5 digits)
Information at the top margin: Sender, Consignor with
the respective customer number (EKP), quantity of
contained booklets, title and newspaper code as well
as AM order number
Product ID: PRESSE
Examples of central fields (1 – 5)
7
Bundle of FS 3, 5-digit routing number Bundle of FS 2, same-day service Bundle of FS 3, next-day service
according to ZEBU ELN DF 10,
basic service20 Bundle and pallet labels
The pallet label
When preparing pallets, it is essential that they are Guideline information
labelled with corresponding pallet labels (PalLZ). The central field of the PalLZ contains the information
At least three pallet labels are used for each pallet. about the pallet destination. The following font sizes
One label should be placed on the front, one on the must be observed. The information on the shipping
side, and one on the top of the pallet. product ("Periodicals") and transport network
("ELN" / "SLN" & "Depot No.") in line 1 must have a
The PalLZ must have at least the size DIN A4 and must font height of at least 11 mm. The information on
be created with light green paper for the shipping pallet destination and type (guide number and pallet
services subject to a surcharge ( same-day, next-day identification) in line 2 and also the name of the
and second day service). In the basic service the PalLZ receiving point for the pallet must be written in
are to be provided in basic light blue. characters at least 22 mm high. The name of the
receiving point may also appear below the line with
guide number and pallet identification. In the upper
fields of the pallet ID, the sender/deliverer details,
ZKZ, title and pallet number in shipping must have
a font height of at least 3 mm.
Example pallet label for
different production stages
6 and shipping services
1 Product and network identification
"Periodical" / "ELN" or "SLN". In the next-
1 4 day service additionally the depot number
according to ZEBU-SLN DF 19 7
2 2 Bundle destination and type identifier
3 Name of the recipient
3 4 Identification for the shipping service
(only for basic- and second-day service)
5 Date of posting
5
6 Shipment details: sender, consignor with
EKP, title name, ZKZ, number of items in
the bundle and AM order number
Palett of FS 2, basic serviceStructure specifications Network ID:
Service indicator:The required identification of the n "ELN" for second-day and basic service
dispatch service for shipping in the ELN network n "SLN" & "Depot number" from DF 19 of the file
("X2" or "X4") must be entered to the right of the ZEBU-SLN for next-day service
central field with the routing information in the field n "SLN" for same-day service (without depot number)
"Area for postal purposes":
n "X2" for Second-Day Service Depending on the version of the file (whether for
n "X4" for Basic Service ELN or SLN use), the DF 19 and 20 contain different
For this purpose, fonts with character heights of at depot details of the logistics networks, which (only in
least 22 mm must be selected. next-day service) have to be printed on the labels in
addition to the network ID in the upper line of the
Deposit date: Specified below the central field routing information.
for the guide information in the left-hand area.
Format: Minimum size DIN A 4 (297 x 210 mm) Point of receipt of the bundle
Color: light green - Same-day shipping services / n DF 2 + DF 5 ID + DF 3/4 content
next-day / second-day) n DF 6 + DF 9 ID + DF 7/8 content
light blue - Basic shipping service n DF 10 (2 or 5 digits)
Information at the top margin: Sender, Consignor with n DF 19 (in the next-day service, prefix the term
the respective customer number (EKP), pallet number "Depot")
of total number of pallets in shipping, title and
newspaper code and AM order number
Product ID: PRESSE
Examples for central fields (1 – 5)
Pallet of FS 5, second-day service Pallet of FS 3, same-day service Pallet of FS 3, second-day service
7 7
Pallet of FS 5, next-day service Pallet of FS 3, next-day servicece Pallet of FS 6, basic servic22 Preparation for dispatch
ZEBU for smaller quantities
Prepare bundles with ZEBU-Manuell for quantities below 5,000 copies
The ZEBU-Manuell (ZEBU manual) lets you create Five-digit postal code areas are listed in columns 1
bundles manually if your mail volume is less than and 2.
5,000 copies. This optimisation by routing region and
thus the exclusive preparation of LR bundles (BFS 3 The relevant bundle labelling is assigned in column 3
for automated use) is only permitted in second-day (see diagram). Column 4 contains the network ID.
and basic service (ELN Network).
The copies with a postal code from one postal code
Here’s how the “manual list” works: area must be grouped in a bundle. The description,
which is assigned to the relevant postal code
Empfangsstellen für die manuelle Bund- und sequence (column 3), appears on the bundle label.
Gebindefertigung
(ZEBU-Manuell)* You need to sort the addressed magazines in a bundle
PLZ Bundebeschriftung in ascending or descending postal code order.
von bis
1 2 3 4
01001 01998 01 ELN The bundles created in this way, which are assigned
02600 02999 02 ELN
03001 03253 03 ELN to a postal code sequence, can be of different sizes.
04001 04938 04 ELN
06002 06925 06 ELN If a weight exceeding 10 kg is reached for one bundle
07306 07987 07 ELN
08001 08648 08 ELN target, it must be divided in such a way that multiple
09001 09669 09 ELN
10001 10999 10 ELN
bundles weighing less than 10 kg are created. Each of
11010 11501 11 ELN these must be identified by the same writing on the
12001 12717 12 ELN
13001 13700 13 ELN bundle label.
14001 14980 14 ELN
15201 15938 15 ELN
16201 16949 16 ELN
17013 17509 17 ELN
18001 18609 18 ELN
19001 19417 19 ELN
20001 20905 20 ELN
21001 21789 21 ELN
22001 22969 22 ELN
23400 23999 23 ELN
24011 24999 24 ELN
25300 25999 25 ELN
26001
* Please 26969
use the current ZEBU-Manuell list. 26 ELN
27201 27809 27 ELN
28001 28879 28 ELN
29200 29699 29 ELN
30001 30989 30 ELN
31001 31868 31 ELN
32001 32839 32 ELN
33001 33829 33 ELN
34001 34639 34 ELN
35001 35799 35 ELN
36001 36469 36 ELN
37001 37699 37 ELN
38001 38999 38 ELN
39001 39649 39 ELNPosting and pick-up 23
All prepared?
Now the choice is yours
For the basic, second-day and for the next-day
service, we can pick up your print run from the
production site - and, depending on the volume,
this may even be free of charge.24 Posting and pick-up
Post items yourself –
anywhere in Germany
Timely notification Standard for the same-day service
If you would like to post your shipment yourself, it is Regional daily newspapers, which are to be delivered
important to let us have a shipment notification one on the day of production, must be posted at agreed
week prior to the initial posting of the title or before post offices in the destination area - there are 82 mail
you change your post office – otherwise we may be centres available throughout Germany for this.
unable to accept your shipments. Please contact your
Deutsche Post customer adviser, who will be able to
provide you with all the important information,
Important note:
ranging from addresses and latest posting times to
Please do not forget the shipment notification and
the necessary documentation such as the package
latest posting times when posting your items!
schedule.
This is irrespective of whether you post your mail
Remember the latest posting time items yourself or have them picked up:
Press products must be posted at an agreed post
Notifications of shipments must be registered in
office by a particular latest posting time.
the order management system of the Deutsche
Post within 2 business days.
It is essential to adhere to these latest posting times
so that the magazine can be delivered to the reader at A week’s notification is required before posting
the agreed time after posting. In Germany, there are for the first time or before changing your post
approximately 100 such post offices in the ELN and office.
10 depots in the SLN.
Our shipping software MANAGER PRESSE
DISTRIBUTION contains the shipment notification
for the electronic order management (AM) of
Deutsche Post.
Find more information and order options under:
manager-presse-distribution.de.Posting and pick-up 25
Pick-up –
the convenient alternative
Shipment quantities of 5 tons or more per shipment Please note when changing service provider:
in the basic service and in the second day service are In order to ensure that your press products are
picked up free of charge, the pickup in the next day processed smoothly throughout, we ask you to
service is free of charge, provided a shipment quantity inform your customer advisor at least four weeks
of 1,000 copies per pickup is available.* before a change of service provider.
Register the first collection date Pick-up and demurrage charges **
Two weeks before the first collection date you must The pick-up charges are based on the simple distance
inform your responsible customer service. After the between the pick-up location (e.g. print shop) and the
first coordination, all further pick-ups can be ELN or SLN delivery point nearest to this location. If
announced conveniently by transport notification to newspapers and magazines are printed abroad and
the depot in the high-speed network (SLN) by 12 collected by the second-day service, a framework
noon or in the express logistics network (ELN) by 10 agreement must be concluded for the cross-border
am before the day of the desired pick-up. The transport of PRESSEPOST (collection). Please contact
prerequisite, however, is that the shipment volume to your responsible customer consultant. Standing
does not change by more than 20% and a fixed fees will be charged if delays occur in the agreed upon
collection day has been agreed upon. Notification collection times.
forms in PDF format are available for download at
pressedistribution.de/downloadcenter. Please do Pick-up cancellation
not use your own forms. If the regular pick-up date If the collection is cancelled for reasons for which the
changes, the customer service department must be contractual partner is responsible, the collection fee
informed 14 days before the changed pick-up date, for the simple distance between the depot and the
otherwise the desired pick-up cannot be guaranteed. agreed collection point will be charged as a lump-sum
expense. Please ensure that a responsible contact
Pickups of less than 5 tons in basic service or person is available at the time of dispatch.
second-day service in Germany
Shipment quantities of less than 5 tons per shipment Short-term network change from ELN to SLN
can be picked up for a fee. The order can be made Network changes to the SLN must be announced at
online: deutschepost.de/servicefahrten least 2 working days (Mon - Sat) before the planned
collection date. Otherwise, an additional fee will be
Plan realistic pick-up times charged according to the valid price list Press
Please take our binding departure times in the routing Distribution. In addition, with the transport change,
regions into account when planning the collection of the change of the dispatch preparation for delivery to
your shipments. A list of the departure times of the the SLN is absolutely necessary. In the case of a
Express Logistics Network (ELN) can be found online shipment preparation not coordinated with the SLN,
at pressedistribution.de/downloadcenter. an additional fee will also be charged in accordance
For the latest departure times of the Express Logistics with the current price list.
Network (SLN), please contact your customer consultant.
* In general, it is envisaged that the whole shipment will be collected in one journey, provided that the size of the shipment and the distance it is to be transported
do not required further journey(s).
** You can find all the pick-up rates (within and outside Germany) and demurrage charges on page 37 of the “Presse Distribution: Product Brochure".26 Billing
This is how we make sure
you are billed correctly
m
post.de/a
deutsche
Posting POSTVERTRIEBSSTÜCK (preferred periodicals) and
PRESSESENDUNG (standard periodicals) items unfranked
To ensure that the transportation and delivery service You can send this information to Deutsche Post via
can be billed correctly, the following information must the electronic AM.exchange or AM.portal. The
be provided to Deutsche Post’s billing office for each specimen copy, which is also required, is to be
individual delivery of a title: included in the regular dispatch free of charge for
n Shipment notification two (2) business days Deutsche Post and physically made available to the
(Mon. – Sat.) prior to posting accounting office by post.
n Correct issue-related information such as
individual weight, posting quantity, variants
and posting date
n Authorized shipping service
n Chargeable inserts or objects enclosed with
the title
n Information on the destinations to which bundles
are to be delivered, the number of bundles, and
the number of magazines these bundles contain
n One sample copy of each title which matches the
shipped copiesBilling 27
The electronic methods – AM.exchange Please note: Regardless of whether you use the
and AM.portal electronic method of communication, please make
Using the AM.exchange saves creating and sending sure you ship a sample copy of each variant of
the classic posting list and dispatch list as the the magazine as a POSTVERTRIEBSSTÜCK or
information required for billing and other important PRESSESENDUNG item to the billing office in
information is communicated to Deutsche Post Hamburg at the same time as the magazine is
electronically. dispatched. The address of the billing office should
be included in the contracting party’s pool of
AM.portal saves creating and sending the classic subscribers/buyers. Please send these sample
posting list. However, this method still requires you copies to the following address:
to send a dispatch list by post to the billing office in
Hamburg. Deutsche Post AG
Auftragserfassung Pressepost
Further information on the electronic methods 22282 Hamburg
AM.exchange and AM.portal are to be found online
at deutschepost.de/am If you use AM.portal to create posting data, please
also use this address to send the dispatch list.
Tip
The MANAGER PRESSE DISTRIBUTION software
makes it very easy for you to optimise your posting
details in the data exchange format and transfer
data to AM.exchange.28 Manager Presse Distribution
Manager Presse Distribution
Optimise the dispatch of your Pressepost items - and save time and money
With the successful MANAGER PRESSE DISTRIBUTION, We recommend using MANAGER PRESSE
Deutsche Post Presse Distribution offers tried and DISTRIBUTION BASIC if you require a standard
tested software for optimising shipping, and with the application with which you can prepare your own
PROFESSIONAL edition, it offers a network-capable Pressepost deliveries for the easy dispatch of items
module with expandable functions for even more without inserts or complex sorting control that
flexible working - at any time and from anywhere. correctly meets the requirements (use of ZEBU file,
bundle production, etc.) and creates all the required
posting documents.
MANAGER PRESSE DISTRIBUTION PROFESSIONAL
is our solution that
n lets you produce Pressepost shipments in a
professional working environment as well as on
behalf of other publishers
n lets you optimise your dispatch, even if it includes
Correct Comply with ZEBU and other shipping
complex inserts and production in a single or
conditions
multiple flow process
Versatile Use additional services for your
n lets you group pallets together for transport-
Pressepost items easily
optimised runs
Convenient Access the required forms, lists and data
n provides you with work-group-compatible
packages with the correct formatting
dispatch optimisation that makes all services in
Flexible Use the PROFESSIONAL edition in a
Pressepost dispatch accessible and can also be
network
used in connection with your production
Synchronized Maintain the same status throughout
requirements
the team
Secure Regulate user access with password
Software solution for workflow integration
protection and restore data with the
in existing IT environments
backup function
As an XML-based solution, MANAGER PRESSE
DISTRIBUTION XML is a mature solution that can
be controlled externally through nearly all system
Manager Presse Distribution Hotline environments for dispatch optimisation. Its batch
Find more information on the home page capabilities ensure optimised dispatching with
manager-presse-distribution.de optimal integration, with no need for manual
or contact us directly at: interaction.
0228 5 182-23500
The MANAGER PRESSE DISTRIBUTION XML is our
module for you that you can integrate into your highly
automated production flow and data flow to optimise
the dispatch of Pressepost items.Please contact us 29
We are there for
you wherever you are
Our customer advisers in your vicinity will be happy to assist you with any
other questions you may have on the topic of Presse Distribution.
The sales team at Deutsche Post are looking forward We’ll be happy to provide you with detailed
to a great collaboration! information at any time.
deutschepost.de/en/p/presse-distribution
deutschepost.de/geschaeftskundenservice
We’re here to help you.Guidelines Deutsche Post AG Headquarters Product Management Publishers 53250 Bonn deutschepost.de/en/p/presse-distribution deutschepost.de/geschaeftskundenservice Last revised: January 2021 Mat. No. 675-999-089
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