Presiding Officer/Asst Presiding Officer - TRAINING for 41-Dubbak Assembly Constituency Bye Election 2020
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TRAINING
for
Presiding Officer/Asst Presiding Officer
41-Dubbak Assembly
Constituency Bye Election 2020
District Election Officer, SIDDIPET
BYE ELECTION 2020
• Matter of pride & privilege to work as Presiding Officer
(PrO)
• PrO is critical to conduct of free and fair election as overall in charge of a
Polling Station (PS)
Important Points
Read PrO hand book and check list.
Follow the procedure and guide lines- no deviations at all. Be
patient and tactful.
Don’t side with any party, be impartial.
•
ON APPOINTMENT AS PRO
• Report at the training venue as per time specified for training.
• Attend training programmes and listen carefully .
• Obtain copy of Presiding Officers Hand book /check list & other
material and read them carefully.
• Familiarize with election process and procedure.
• Practice on the Electronic Voting Machine (EVM) & VVPAT.
• Apply for Postal Ballot for your self. Your right to vote is
important.
• Clarify doubts about elections and your role if any.
• Don’t waste your time on attempts for exemptions.
3
3
IMPORTANT PROVISIONS OF REPRESENTATION OF
PEOPLES ( RP) ACT 1951
Sec Content Punishment for
Violation
128 Maintenance of secrecy of vote by voter and by all others Imprisonment for
participating in Election process e.g. officer, clerk, agent 3 months.
or any person.
129 Employee’s at election duty not to persuade or Imprisonment up to
dissuade act for any candidate or any person to influence 6 months or fine
voting. or both.
130 Prohibition of canvassing Punishable with
Conduct of Election Rules 1961.
•By candidates or agents within 100 meters of PS fine of Rs.250/-
•By polling agents inside PS
Indian Penal Code 1860.
•Polling agents should not wear cap, scarf etc with
party symbols.
131 Disorderly conduct by polling agent, election agent, 3 months
candidates in or near PS like rude behaviour with polling imprisonment or
staff or any person, shouting, use of mega phones/loud fine or both.
speakers etc.
4
4
IMPORTANT PROVISIONS OF RP ACT 1951
Sec Content Punishment for Violation
132 Misconduct or disobedience Removal of such person by
of lawful directions by PrO. PrO/Police Officer.
In case of re-entry into the Imprisonment upto 3
PS by the miscreant. months or fine or both.
133 Illegal hiring or procuring of Imprisonment upto 3
conveyance at elections. months or fine or both.
134 Breach of official duty in Punishable with fine upto
connection with elections. Rs.500/-
134 A Govt employee not to act as Imprisonment upto 3
election agent /polling agent/ months or fine or both
counting agent.
55
IMPORTANT PROVISIONS OF RP ACT 1951
Sec Content Punishment for Violation
134 B Prohibition of going armed to or Imprisonment upto 2 years
near the PS. or fine or both.
135 Removal of ballot papers Imprisonment for a term of 1
from PS. year or fine or both.
135 A Offence of booth capturing. Imprisonment from 1-3
years. For Govt employees 3
- 5 years and fine.
136 Fraudulent or unauthorised Imprisonment upto 6
destruction of election papers, months or fine or both & for
documents , ballot papers, ballot Govt employees upto 2
boxes or abetting to any such act. years or fine or both
6
STAY AT POLLING STATION
• Stay at PS for all polling staff is must on previous night to election
(6th December, 2018).
• Election material and EVMs, VVPATs can’t be left unattended.
• Poll preparation starts at 5.30 AM , mock poll at 6.00 AM and
voting at 7.00AM sharp on poll day (3rd october 2020).
• Surprise inspections by Observers, DEO and ROs /AROs and regular
inspections by special teams .
• Severe action on PrO, APO and other staff if found absent from PS.
• For your stay in the PS on 2nd October 2020, list and carry to the
distribution centre what you may need like
• Bedding material Pair of clothes
• Medicines you may need Personal toilet kit
• Mobile charger 7
DISTRIBUTION CENTRE
• Arrive at the venue of distribution centre at schedule time
• Collect Polling station details from the counters arranged
• alphabetically.
• Find your designated location, team members and sector officer
Verify the polling material supplied
• Election material
• EVM,VVPAT
• Paper seal
• Electoral roll
8
IMPORTANT ELECTION MATERIAL
and VVPAT
VVPAT boxes 9C HECKLIST OF ADDITIONAL POLLING MATERIAL RELATING TO
VVPAT
S.no Materials Numbers
1 Voter Verifiable Paper Audit Trial Printer 1
Unit
2 Carrying case for VVPAT system 1
3 Envelope made of thick black paper 2
4 Plastic box for sealing black paper envelope 1
5 Pink paper seal for sealing plastic box 2
6
Form of declaration by election under
10 copies
rule 49MA of the conduct of election
rules
11EVM VERIFICATION AT DISTRIBUTION CENTRE
• Check EVMs&VVPATs allotted, pertains to your PS and has the
correct ballot papers of Assembly Constituency.
• Check “Cand Set Section” of CU is sealed and address tag is firmly
attached.
• Ensure correct ballot paper is affixed on the BU and is sealed
properly.
• Check that slide switch is set correctly. If 2 BUs are there, for 1st BU
slide switch is at 1 and 2nd BU is at 2.
• Ensure address tags are properly attached to the cases of EVMs
• Verify functioning of EVM by switching on the power and then
don’t forget to switch it off. Do not connect VVPAT.
• During the transit, ensure that Knob of VVPAT is in
11
Horizontal
Position. ( Transportation Mode)MATERIAL VERIFICATION AT DISTRIBUTION
CENTRE
Paper seal
Ensure that paper seals and strip seals are not damaged and are
•
numbered.
Electoral roll
Verify that the electoral roll pertains to PS allotted to you.
•
Ensure that all the pages are there and print is clear
•
Ensure that supplement 1 and 2 are attached to the electoral roll.
•
Ensure that postal ballot voters are marked in the electoral roll
•
as ‘PB’.
Team & departure
Interact with your team and sector officer.
•
Board the bus and reach the PS with all material.
•
Don’t leave any material unattended.
•
12On reaching the polling station
• Have a look at the PS and surrounding area
• Meet your Booth Level Officer (BLO) and
Route officer who will help you in arrangements
• Remove all publicity material (100 meter radius).
• Cover all the pictures of political leaders (if any)
in the PS.
• Affixnotice showing polling area and list of
contesting candidates outside the PS.
13Model Layout of Polling Station
14MODEL LAYOUT OF PS
• Decide the layout on reaching PS including seating as per
model layout.
• Take into account room , its size and window and door etc
(next slide)
• Ensure simple and straight and no criss-cross movement
• Fix the voting compartments. Ensure that no tube light
or high voltage light is present in front of VVPAT as it
can go to error mode in excess lighting.
• Ensure secrecy of voting – BU and VVPAT not visible
from any window or door
• Ensure proper lighting
• Fix pledges
• Fix boards of polling staff , No smoking sign
• Make arrangement for sitting of staff and polling agent 15MEETING WITH PS TEAM
• Conduct meeting with your team and explain tasks at hand
• Preparation of PS
• Preparatory work of forms, covers etc.
• Allotment of duties
• Team work & Do’s & Dont’s
• Discuss with your team, understand their election experience &
capabilities and allot duties accordingly
• Allot duties to the polling officers-select the right person for the
right job
17PREPARATORY WORK
• Day of poll is very hectic so do all preparatory
work in advance to save time on day of poll.
• Prepare the covers for the sealing by affixing seal on two
sides and leaving the third side for inserting papers.
• Write the address on the envelopes.
• Put serial number in 17A register.
• Fill all fixed details in forms wherever possible and
leave the dynamic columns/space for poll day.
18
18ON THE DAY OF POLL (03-11-2020)
• Get ready and set up the PS (5.30 AM)
• Appointment of polling agents (by 6.00 A.M)
• Mock poll (from 6.00 A.M) and maximum by 6.15 AM in the case of
no polling agents available
• Sealing of EVM (by 6.55 A.M)
• Declaration (by 6.58 A.M)
• Commencement of poll (from 7.00 A.M)
• Conduct of poll whole day
• Close of poll (6.00 P.M)
• Finalization of covers, forms and registers
• Sealing of EVMs
• Handing over polled material
19APPOINTMENT OF POLLING AGENTS
• Polling agent are appointed by candidate / election agent in Form
10. Verify the signatures from the photocopied signature of
candidate or agent available.
• Polling agent shall be ordinarily resident and elector of the
concerned polling areas or of neighbouring polling station.
• Explain the role DOs and DONTs and expectations from polling
agent.
• Order for seating arrangements for polling agents
• Recognized Party : National – INC, BJP, BSP, NCP, CPI,
CPI(M) / State – TDP, TRS, AIMIM
Registered – All other registered parties
•
Independent
20Role of polling agents
• Explain the role and expectations from polling
agent.
• No cell phones, party badges, cameras, cps, scarfs
with party symbol allowed inside
• No cross talk and arguments with other polling
agents or polling staff
• Listen carefully to serial no., name and identity
proof of voters as PO 1 reads out
• Cooperate with polling staff and don't slow down
polling by unnecessary objections
21Preparation of EVM for mock Poll
Press the latch
Pull out the cover
22PREPARATION OF EVM FOR MOCK POLL
Connect BU, VVPAT and CU with connecting cable
1.Connect VVPAT to Control Unit
2.Connect Ballot unit to VVPAT
22PREPARATION OF EVM FOR MOCK POLL
Switch on power using toggle switch
23PREPARATION OF EVM FOR MOCK POLL
Close the rear compartment
24PREPARATION OF VVPAT
• In Polling Station, unlock the paper roll knob i.e, set it to vertical position.
Don’t switch ON CU before VVPAT paper roll knob is in unlocked condition
(vertical position).
• Connect VVPAT to CU and connect ballot unit to VVPAT.
• Switch ‘ON’ CU, the Power-On Green LED on VVPAT glows and VVPAT prints
all 7 slips.
• Don’t operate the paper roll knob till the end of the poll.
• Always switch OFF CU before making any connection or disconnection
including change of battery.
26MOCK POLL
• Mock poll shall start by 6 AM
• In case no polling agent turns up, wait maximum
up to
6.15 AM
• Press clear button (Result section of CU)
• Release the ballot (Press ballot button in the CU)
26MOCK POLL
• Recording of votes by agents (Press blue button against any
candidate in the BU).
• For each vote, check if VVPAT is printing the right slip and if the
slip is getting cut and dropping into dropbox.
• Beep sound should be heard. If no beep sound, check connection.
• Repeat the process of releasing ballot and voting (at least 50
votes and atleast one vote for each candidate including NOTA).
• Note the no. of votes polled for each candidate by agents.
• After mock poll, Presiding officer will count the VVPAT paper slips
and ascertain the result in CU,
• Confirm result tally with polling agents
27MOCK POLL
• CRC
• Press CLOSE button.
• Press RESULT button.
• Display the panel to show the result & compare with the candidate-
wise vote polled.
• Ensure that the result tallies with VVPAT slip count.
• Press CLEAR button to ensure mock poll data is zero in CU.
• The VVPAT paper slips must be removed by presiding officer
• Empty drop box to be verified by the polling agents.
• Set the power switch to off position.
• Prepare mock poll certificate and get agents to sign.
28MOCK POLL-VVPAT
• Mock poll VVPAT paper slips should be stamped on their back side with
rubber stamp having inscription “MOCK POLL SLIP”
• The mock poll VVPAT paper slips and the 7 slips initially printed by
VVPAT shall be kept in envelope made of thick black paper and sealed
with seal of the presiding officer
• The presiding officer and polling agents must keep their signatures on
envelope
• Number, name of PS, number and name of AC, date of poll and words
“VVPAT paper slips of Mock Poll” shall be written on envelope
• This envelope must be kept in separate plastic box for mock poll and
sealed with pink paper seal placed all around.
• Presiding officer and polling agents must put their signatures on pink
paper seal.
29MOCK POLL-VVPAT
• Then, Presiding officer will sign the Mock Poll Certificate and seal the
CU
• Dropbox of the VVPAT should be sealed with an address tag
before actual poll starts.
30SEALING OF EVM
• Fixing of Green paper seal
• Fix green paper seal in the inner side of the result section
door
• Close the door with both ends of the paper seal protruding
out.
• Green surface of paper seal to be seen from outside
• Don’t use damaged paper seals
• Agents can note down the Sl.No of the paper seal
• Signatures of PrO and Polling agents on the white side
of
the paper seal
31SEALING OF EVM
Special Tag
• Write serial number of CU on the back and sign, allow Front side
polling agents also to sign.
• Read out the serial number on the special tag and
allow polling agents to note down.
• Fix special tag to seal with the inner compartment
covering clear and result buttons.
• After affixing the green seal close the compartment Back side
door.
• Run a twine through the hole of the compartment
door attach special tag seal it.
• Place the special tag in the compartment of close
button. 32SEALING OF EVM
Closing and sealing of outer cover of result section
• Pass thread through holes (left side of the cover)
• Attach address tag after signing
• Affix metal seal
Election To: (Lok Sabha or Legislative
Assembly)
From: (No. and Name of)
Constituency
Control Unit/ Balloting Unit No.: (ID number)
Serial No. & Name of
Polling Station Where Used ……..…….… …
Date of Poll:………………………………………
33SEALING OF EVM
Fixing of strip seal
Front side
A B D
Back side
C
34SEALING OF EVM
Fixing of strip seal
• Double fold inner end of green paper
seal
• Attach “A” of strip seal to the inner
portion of green paper seal.
• Attach “B” of strip seal to outer layer
of green paper seal
• Attach “C” portion to the green
paper seal protruding from the top
portion of the outer door
35SEALING OF EVM
Fixing of strip seal
• Pass the strip seal below the close button (left
side)
• Bring the “D” portion of strip seal over “A”, “B”,
“C” and fix it
36Sealing of VVPAT
Dropbox of VVPAT has to be sealed before
actual poll starts
37EVM PROBLEMS
• Lets hope, there is no problem but you
may encounter certain problems, it is
important to act immediately
S.No. Problem Action
1 No display when Contact SO
Switch on
2 Link error Check interlink cables
3 Error Contact SO for replacement
4 If CU or BU does Switch off CU and don't switch on
not work properly again. Replace complete set of
EVM,VVPAT by another set. In mock
poll, only one vote to each candidate
38
•Inform your Sector OfficerVVPAT PRINTING ISSUE
• It has to be noted that the vote is recorded only after VVPAT prints the paper
slip and the slip is cut and falls into the dropbox.
• In case, there is an error like “Paper low”, VVPAT unit should be replaced with a
new VVPAT unit. Mock poll is not required.
• In case, voter complains that VVPAT is not printing or the paper slip is not
getting cut, VVPAT has to be replaced. No effort should be made to make the
paper slip fall into the dropbox manually.
• Once VVPAT is replaced, the voter should be asked to vote again as his vote is
not recorded earlier.
• Details should be noted in Presiding officer,s dairy in this format:
1. Date and time of occurrence
2.Name of voter, serial number who was allowed to vote after replacement
3. Whether the voter cast his vote after replacement or went away without
casting his vote.
4. Total number of votes cast before occurrence.
39EVM AND VVPAT PROBLEMS
• If voter alleges that the printed paper slip has shown name or symbol
of candidate other than he voted for:
1.Act as per Rule 49MA. Get written declaration signed by
voter(Annexure -24)
2.Presiding officer to make second entry in form 17A.
3.Proceed to the voting compartment in presence of polling agents
and ask voter to cast vote and observe the printing.
4.If complaint is found false, write in remarks against second entry in
form 17A. Mention serial number and name of candidate for whom
test vote is recorded and take signature of voter
5.Make the entry related to test vote in form 17-C
6.If complaint is genuine, then PO should report to RO and stop
polling at the station
40DECLARATION BY PRO
Prepare and read out the declaration before
commencement of poll by exhibiting:
•Marked copy of the electoral roll
•Register of voters (Form 17A)
•Sign and get the signatures of agents present
•If any agent refuses to sign, mention his name in
the declaration
•Explain provisions of Sec 128 RP Act – 1951
regarding maintenance of secrecy of vote
41COMMENCEMENT OF POLL
• Poll shall commence exactly at 7.00 AM
• All preparatory works to be completed
before 7.00 AM
• For any reason if the poll doesn’ t
commence at 7.00 AM record in PrO diary.
42CONDUCT OF POLL
Duties of Polling Officer 1
• In charge of marked copy.
• Verify the ID card /voters slip from the voter and read
out loudly Serial number, Name of the voter, Type of
ID given EPIC (EP), Photo Voter Slip (PVS), Driving
License (DL).
• Draw line across the box giving details of the voter in
red ink as shown in next slide.
• If the voter is female also round off the serial number
as shown in next slide. 43POLLING OFFICER 1 : MARKING OF
ELECTORAL ROLL
Red line
across voter Red circle for
box woman
voters in
addition
PB
44POLLING OFFICER 1 : TIPS
• Read aloud the serial no., Voter Name, type of ID proof with cursory look left
hand fore finger
• Tell the polling agent to follow your reading rather than again asking no. &
name.
• PVS (Photo Voter Slips) in itself is a proof of identification and no other photo
ID proof is needed.
• Look at the electoral roll and learn/practice to arrive at the page and serial of
the voter quickly.
• Every page has 30 voters, names are left to right
• Some names are there in Supplementary 1 & 2
• Minor errors and typing mistakes shall be ignored
• Don’t get into arguments with voters and polling agents. If any issues/
disputes directed them to PrO. Let the polling go on without disruption.
45POLLING OFFICER 2: DUTIES
• Incharge of 17 A register and indelible ink
• Note serial number, type of document while PO1 reads in 17 A
register.
• If the voter is identified with EPIC or Voter slip write EP or VS. If
other documents are used write the last 4 digits of the document in
17A in Column 3.
• Clean the left hand fore finger of voter with cloth to remove oil, etc.
• Be sure that there is no mark of earlier indelible ink.
• Apply indelible ink (give enough time to dry the ink) from the upper
tip of the nail to the bottom of the 1st joint on the left forefinger.
• Obtain sign or thumb impression of voter in 17A register.
• PO-2 will give voter slips by writing serial no. in 17A & voter serial
46
while the 1st polling officer reads the name of the voter.DUTIES OF POLLING OFFICER 3
Duties of Polling Officer 3
• In-charge of CU
• Receive the voter slip.
• Verify the indelible ink mark and release the ballot.
47CONDUCT OF POLL Persons authorized to enter PS 1. Electors 2. Polling Officers 3. Candidate/Election Agent/Polling Agent 4. Public Servants on duty 5. Persons authorised by EC 6. Helper to blind/inform voter 7. Child in arms of elector 8. Other helpers at special occasions 9. Specially authorized by PrO 48
QUEUE MANAGEMENT
• Ensure separate queue for men and women – for every
man allow 2 woman voters.
• Allow physically challenged, infirm, senior citizen voters
inside PS on priority without waiting.
• No entry to unauthorized persons in PS.
• No photography or videography of recording vote by electors
in PS.
• Police/staff/PrO/incharge of queue shall check
• voter belongs to the same PS.
• Voter has PVS or serial number & PS
• Have PVS or one of the admissible photo ID proof.
• Send the voters without PVS and voter serial number to BLO
or help desk to get the serial no. & PS number. 49
• PrO to brief police staff / queue manager and keep watchCONDUCT OF POLL
Documents authorized for Identity of voters
1.Photo Voter Slip (PVS)
2.EPIC
3.Passport
4.Driving License
5. Service Identity Cards with photo graphs issued to
employees by Central/State Govt. PSUs/Public Limited
Companies;
6. Passbooks with photograph issued by Bank/Post Office;
7. PAN Card;
8. Aadhar Card;
9. Smart Card issued by RGI under NPR;
10. MNREGA Job Card;
11. Health Insurance Smart Card issued under the scheme of
Ministry of Labour;
12. Pension document with ph5o1tographCERTAIN SITUATIONS
•As a PrO you will encounter certain peculiar
situations such as:
▪ Challenged vote
▪ Refusal to observe voting procedure
▪ Tender Ballot
▪ Refusal to vote
▪ Blind & infirm voter
▪ Underage looking voter
▪ Challenge of VVPAT
52CHALLENGED VOTE
Incase, one of the Polling Agent challenges the identity of
voters follow the steps:
• Challenger pays Rs. 2 and receives receipt.
• Burden of proof vested upon the challenger.
• PrO enters details in form 14 & asks the voter to sign.
• If the voter refuses to sign, he shall not be allowed to
vote.
• If the voter signs PrO conducts Summary enquiry.
• If the challenge is established the fee is returned and
the voter handed over to the police.
• otherwise forfeiture of challenge fee & allow to vote. 52REFUSAL TO OBSERVE VOTING PROCEDURE
• Withdraw and cancel voters slip
• Inscribe the fact in Register of Voters
• Put signature below the entry in the remarks column
• Never change the serial no in 17A
Elector deciding not to vote
• Shall not compel to cast his vote
• Inscribe “Refused to Vote” in remarks column of register of
voters (17A)
• Signature or Thumb impression of the elector against the entry
• Never change the Sl.No in 17A
53TENDER BALLOT • If a voter comes to the polling station and finds his vote is already polled he can ask for tender ballot • PrO conduct summary enquiry, if satisfied issues ballot paper • Inscribe words tender ballot on the back side • Allow the voter to vote and put the tender ballot in the appropriate cover and seal it • Mention in Form-17A, 17B,17C & PrOs diary 54
BLIND AND INFIRM VOTERS
• Polling agent/staff cannot act as a companion.
• Companion to be allowed above 18 Years.
• Take a declaration from the companion in Annexure 12.
• Companion can enter the voter compartment along with
the voter.
• Same person cannot be allowed as companion.
Under age looking voters
• Voter looks young
• PrO satisfies about identity and inclusion of name
• Take declaration in Annexure 10 & allow to vote
55CLOSE OF POLL • Announce Closing of vote (6.00 PM) - the fact a few minutes before • Permit voters present at the PS and in the queue at 6.00pm to vote. • Distribute slips with PrO signature in full with serial number starting from the last person in the queue as No. 1. • Poll process not to be disturbed. PrO to distribute the slips. • Do not allow any one to join the queue after 6.00 PM. 56
CLOSE OF POLL
Closing of EVM
• Press “Close” button of CU show the “Total” in the Control
Unit and record in 17C
• Prepare and supply attested copies of 17 C to polling agents
present
• Closing of voters register (17A)
57CLOSE OF POLL
• Read out the declaration at the end of the poll
• Seal the EVMs
• Seal the other election materials
• Packet 1 Statutory Covers (Green)
• Sealed Cover containing marked copy of electoral roll
• Sealed cover containing the Register of Voters (17 A)
• Sealed Cover containing voters slips
• Sealed Cover containing unused tendered ballot papers
• Sealed Cover containing used tendered ballot papers and
the list in Form No.17 B
• If any cover mentioned above is nil, a NIL cover should
be placed. 59SEALING OF ELECTION PAPERS
Packet No 2 : Non Statutory Covers(Yellow)
• Copies of Electoral Roll other than marked copy
• Appointment letters of polling agents in Form 10.
• Cover containing list of challenged votes Form-14
• Cover containing Election Duty Certificates in Form 12-B
• List of blind and infirm electors in Form 14 A and the
declaration of the companion.
• Declaration obtained from electors as to their age and list of
such electors (Annexure XI)
• Receipt book and cash, if any, in respect of Challenged votes
• Cover - Un-used and damaged paper seals
• Cover – Un-used voter slips
• Cover – Un-used and damaged special tags
• Cover – Un-used and damag60ed strip sealsSEALING OF ELECTION PAPERS
Packet 3 (Brown)
• Hand book for PrO
• Manual of EVM and VVPAT
• Indelible ink set without leakage
• Self linking pad
• Metal seal of the PrO
• Arrow cross mark
• Cup of setting indelible ink
Packet 4 (Blue)
• All other items such as voting compartment, waste Paper
basket, Polythene bag etc.,
60RECEPTION CENTRE
Material to be handed over at Special counter
• EVMs and VVPATs
• Presiding officers diary
• Cover containing 17C
• Cover containing 17A
• Cover containing Visit sheet
• Packet containing statutory covers
• Packet containing non-statutory covers
Material to be handed over in General counters
• Packet - 3
• Packet – 4
• In case of any incident meet the RO and Observer to hand over material
to be given in the special counters
• Obtain acknowledgment for the material handed over
• Get yourself relieved
• Return back home with the pride of performing your role
61
successfully, in the conduct of election.DIFFERENT CATEGORY EVMS
Categor
y of
Description Place of storage
EVM
Polled EVMs used at PS and closed at
A end of poll
Strong room
Defective EVMs which became Same strong room but
B defective after some votes are stored separately
polled
Stored in another room. Sticker of
Defective EVMs which become defective unpolled EVM to be pasted
C defective before poll on carrying cases of BU and CU. SO
commences to return them the next day of poll
Stored in another room. SO to
D Unused reserve EVMs with SO return them the next day of
poll
Store room for C and D category EVMs to be identified in advance and
intimated to political parties. 62TIPS FOR EFFICIENT CONDUCT OF POLL
On the day prior to poll
• Set up the polling station
• Write the address on tags and covers where ever required.
• Seal the covers on two sides leaving one side open to insert papers
on the day of poll.
• Identify the forms and reports to be put up in each cover and put the
blank forms in, when ever required take out and fillup.
• There are 30 voters on each page of electoral roll, voters are
arranged in serial order in rows starting from left to right. For
example voter with sl.no 303 will be on the 11th page in the first row.
• 1st, 2nd polling officers can practice identifying voters sl.no in the
voter list.
• On the day of Poll start the pre poll process by 5:30 am
• Start the mock poll by 6.00 am or latest by 6:15 am if polling agents are
not there. 63TIPS FOR EFFICIENT CONDUCT OF POLL
• Inform the agents the way voters are arranged in the voter list.
• 1st polling officer while reading out the name and sl no of the voter should
be loud and clear, can also read the page number.
• PrO to direct the BLO and person maintaining queue to verify if the voter is
in the correct queue and has a voter slip showing his part no and Sl.No, if
not guide the voter to Voter assistance booth.
• Record the PrOs diary at regular intervals.
• When ever poll percentage is taken, PrO shall also tally with figure in 17 A.
• Maintain order in the polling station by not allowing polling agents to move
freely in the polling station.
• When ever there is challenge, tender ballot request or any other situation
refer the voter to PrO and process shall continue with the other voters.
• During the Visits of Senior election officers PrO should attend to them and
Poll process should continue.
• Ensure proper tie up for food, snacks, tea, etc. for smooth poll. 64E HELP DESK / HELP DESK
• Each polling station BLO will work as a help desk
• BLO will have :
– Alphabetical list
– Voter list
• In locations where more than one PS are there a special computer
based search system will be placed.
• Any voter who comes without PVS should be directed to help desk.
• Help desk can search the serial number and PS based on
• Name
• House no.
• EPIC number
• Help desk incharge should tell PS number and serial number of
voter, check the Id proof and show them where to go.
65PWD FACILITATION
• Ramps facility is provided in all PS
• One wheel chair is provided
• Two volunteers –one male and one female for facilitation
• When PWD, Elderly or pregnant women are present at the polling
station, they need to be given priority and ushered in immediately
• Motto of Accessible elections
67F LOW C HART OF POLLING (MAIN PROCESSES)
Mock Poll
(6.00 A.M) (50 Votes)
Close – Result – Clear, (CRC),
Switch Off
Mock Poll Certificate
Fix Green paper seal, Special
Tag
Seal outer cover of result
section and VVPAT box
Strip seal
Declaration of
Presiding Officer
Poll commencement
(7.00 A.M)F LOW C HART OF POLLING (MAIN PROCESSES)
1Blind/Infirm voters
(Companion, PO-1 Identification of voter, marking in
declaration) Electoral Roll
2Deciding not to vote (Sign &
remark on 17-A) PO-2 17A register, Ink application. If less
3Disallowed to vote than 1000 PS then voter slips also.
4Tendered vote
(Vote by ballot after PO-3 In charge of CU if less than 1000 PS
identification record in 17B) In charge of voter slips also in 1000 plus PS
5Challenge to voter
6Proxy
PO-4 Control Unit in 1000 plus PS
7Under age voter
Distribute slips starting from
last person (6.00 P.M)
Preparation of Covers & Forms
Close, Switch off, Seal 1Statutory Covers - Green
(17A, 17B, Marked copy,
voter slips, Tendered ballot
papers Used and Un-used)
Declaration of Poll Close
2Non statutory covers – Yellow
3Packet – 3 (Brown)
4Packet – 4 (Blue)1 7 A REGISTER
Sl. No Sl. No of Details of Signature / Remarks
Elector in the Thumb
the document impression
Electoral Produced of Elector
Rolls by the
elector in
proof of his
/ her
identificati
on
(1) (2) (3) (4) (5)F ORM 1 7 C
S. N. Election to the House of the People ............or
Legislative Assembly
From -----------Constituency
• No. and name of Polling Station --------
• Identification No. of Voting Control Unit No:. ------
Machine used at the PS Balloting Unit No:.-----
VVPAT No: — — — — —
1. Total No. of electors assigned to the Polling Station.
2. Total No. of voters as entered in the Register for Voters (Form
17A)
3. No. of voters deciding not to record votes under rule 490
4. No. of voters not allowed to vote under rule 49MF ORM 1 7 C (2)
5. Test votes recorded u nder ru le 49MA(d) requ ired to be
deducted-
a) total number of votes to be deducted: Total No. S.Nos.of electors in
Form 1 7 A … … … . … … … … … … … … … … … .
b) candidate(s) for whom test vote(s) cast: S. No._ Name of candidate_ No.
of votes … … . . … … … … … … … . . … … . .
6. Total No. of votes recorded as per voting machine
7. Whether the total No. of votes as shown against item 5 tallies
with the total No. of voters as shown against item 2 minus
Nos. of voters deciding not to record votes as against item 3
minus No. of voters as against item 4 (2-3-4) or any
discrepancy noticed
8. No. of voters to whom tendered ballot papers were issued
under rule 49P
9. No. of tendered ballot papers S. N. From To
a) received for use
b) issued to electors
c) not used and returnedFORM 1 7 (3)
10. Account of paper seals
Signature of polling agents.
10.Paper seals Total No…….. 1 .……………………..
supplied for use: S.No from…to….. 2 .……………………..
10.Paper seals used: Total No…….. 3 ………………………
S.No from…to….. 4 ………………………
10.Unused paper seals Total No…….. 5 ………………………
returned to Returning S.No from…to….. 6 ………………………
Officer:
10.Damaged paper Total No…….. 7 ………………………
seals, if any S.No from…to…..
Date ...................
Place .................. Signature of Presiding OfficerPRESIDING OFFICER’S DIARY 1.Name of the constituency (in block letters): 2.Date of poll : 3. Number of the polling station : Whether located in- i. Government or quasi-government building; ii. Private building; (iii)Temporary structure; 4. Number of polling officers recruited locally, if any : 5.Appointment of polling officer made in the absence of duly appointed polling officer, if any, and the reasons for such appointment 6. Voting Machine- i. Number of Control Units used : ii. S. No. (s) of Control Units used : iii. Number of balloting units used : iv. S. No. of balloting units used :
PRESIDING OFFICER’S DIARY (2) 7 i. Number of paper seals used : ii. Sl. Nos. of paper seals used : 7A i. Number of special tags supplied: ii. S.No.(s) of special tags supplied: iii. Number of special tags used: iv. S.No.(s) of special tags used: v. S.No.(s) of special tags returned as unused 7B i. Number of Strip Seals supplied: ii. S.No.(s) of Strip Seals supplied: iii. Number of Strip Seals used: (iv) S.No.(s) of Strip Seals used: iv. S.No.(s) of Strip Seals returned as unused: v. Number of polling agents and the number who arrived late : 7C i. Number of VVPATs used: ii. S.No of VVPAT(s):
PRESIDING OFFICER’S DIARY (3) 8. Number of candidates who had appointed polling agents at the polling stations : 9. i. No of polling agents present at the commencement of poll: ii. No. of polling agents who arrived late: iii.No. of polling agents present at the close of poll: 10. i. Total no. of voters assigned to the polling station: ii.Number of electors allowed to vote according to marked copy of the electoral roll: iii.Total number of electors as entered in form 1 7 A iv.Number of votes recorded as per the voting machine v.Number of voters deciding not to record vote, if any: ( ) ( ) Signature of first Polling Officer Signature of Polling officer
PRESIDING OFFICER’S DIARY ( 4)
11. Number of electors who voted-
– Men ..........................................................
– Women ....................................................
– Third g e n d e r … … … … … … … … … … … … … …
– Total .........................................................
12. Challenged vote-
– Number allowed .......................................
– Number rejected ......................................
– Amount forfeited Rs
13.Number of persons who have voted on production of Election
Duty Certificate (EDC) :
13A Number of overseas voters who voted:
14.Number of electors who voted with the help of companions
15.Number of voters cast through proxy:
16.Number of tendered votes :
17.No. of electors
From whom declarations as to their age obtained....
Who refused to give such declaration .............PRESIDING OFFICER’S DIARY (5)
17. Whether it was necessary to adjourn the poll and if so, the
reasons for such adjournment :
18. Number of votes cast-
from 7 a.m. to 9 a.m.
from 9 a.m. to 1 1 a.m.
from 1 1 a.m. to 1 p.m.
from 1 p.m. to 3 p.m.
from 3 p.m. to 5 p.m.
19. Number of slips issued at the closing hour of the poll: .
Time at which poll finally closed after last such elector voted:
20. Electoral offences with details : Number of cases of-
a) canvassing within one hundred metres of the polling station :
b) impersonation of voters :
c) fraudulent defacing, destroying or removal of the list of notice or other
document at the polling station.
d) bribing of voters :
e) intimidation of voters and other persons :
f) booth capturingPRESIDING OFFICER’S DIARY (6) 21.Was the poll interrupted or obstructed by- 1. riot : 2. open violence : 3. natural calamity : 4. booth capturing: 5. failure of voting machine: 6. any other cause Please give details of the above 22.Was the poll vitiated by any voting machine used at the polling station having been- a)unlawfully taken out of the custody of the Presiding Officer:– b)accidentally or intentionally lost or destroyed : c)damaged or tampered with : Please give details 23.Serious complaints, if any, made by the candidate/agents : 24.Number of cases of breach of law and order :
PRESIDING OFFICER’S DIARY (7) 25.Report of mistakes and irregularities committed, if any, at the polling station 26. Whether the declarations have been made before the commencement of the poll and if necessary during the course of poll when a new voting machine is used and at the end of poll as necessary Place .................................... Date ..................................... Presiding Officer This diary should be forwarded to the Returning Officer along with the voting machine, visit sheet, 16-Point Observer’s report and other sealed papers.
REPORT FOR 17 A - SCRUTINY
•After the election is over, the polling trend is analysed and scrutiny of
17 A done
•Based on the trend the election observers decide on repoll,etc.
•Please fill the details in the following form :
S.No Description Figures
Total Electors in the PS
•Male
1 •Female
•Others
•Total
No. of Persons who voted in the PS
•Male
2 •Female
•Others
•Total
3 No. of Tendered votes
4 No. of challenged votesREPORT FOR 17 A - SCRUTINY
S.No Description Figures
5
No. of Proxy votes by CSVS
6 No. of electors who exercised their right of
vote on the basis of EPIC
No. of electors who exercised their right of vote
7 on the basis of Photo voter slip provided by the
Commission.
No. of electors who exercised their right of
8 vote on the basis alternative document.
No. of electors who exercised their right
9 under rule 49 ‘O
‘No. of polling agents in the polling station
10
No. of polling stations where no polling agent or
11
only on polling agent was presentREPORT FOR 17 A - SCRUTINY
S.No Description Figures
No. of overseas electors who voted in the poll
12
No. of EVMs used
13
Whether the EVM was changed or replaced
14
If so the time when changed and what was the
15 reason for it
Total ASD voters in the list
16
Total persons who cast their votes from the
17 ASD voters list
Any incident of violence or poll interruption
18 due to any reasonDO’S AND DONT’S
Do’s Dont’s
Attend all trainings Don’t leave the polling material to the
custody of Police or others.
Read all material given Don’t all agents to bring phones or cameras
to PS or any electronic gadgets
Have hands on experience with EVM’s Don’t allow voters also to come into PS
with phones cameras or any electronic
gadgets
Use Postal Ballot facility Don’t allow arguments with polling staff
Verify material carefully at distribution Don’t allow any one to light fire in the PS
centre
Stay in the Polling Station on the night Don’t allow any agent to canvass in the PS
before poll
Cover or remove photographs of Don’t allow any one to enter the PS with
political leaders in the PS any publicity material or outfit.
83DO’S AND DONT’S Do’s Dont’s Start and complete the pre poll Don’t allow press photographers to process as per schedule photograph inside the voting compartment Work as team and be Don’t get into argument cooperative Be impartial and also appear to Don’t discuss with agents about the result or be impartial. voting trends. Verify if the polling agent is a Don’t allow candidates or election agents to voter in the PS. enter the PS with gunmen or supporters Allow Polling agents present to Don’t allow visiting candidates or election sign on the seals agents to disturb the election process. Perform CRC on the CU before Don’t allow police to enter PS unless called . sealing. 84
DO’S AND DONT’S
Do’s Dont’s
Maintain visitor sheet Don’t allow unauthorized persons to enter
polling station including ministers.
Supply copies of 17 C to all polling Don’t allow any one to go to the voting
agents compartment while the voter is casting
his vote.
Fill up PrO’s diary meticulously Don’t allow agent to be a companion
PO to attend the authorised visitors Don’t allow anyone to join the queue
and allow the poll process to continue after 5 pm
Close the poll at the scheduled hour Don’t be in hurry. Hasty work leads to
and follow the procedure. error.
85ALL THE BEST !
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