Pemberton Township Schools Elementary Handbook 2021-2022
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Pemberton Township Schools
Elementary Handbook
2021-2022
Pemberton Learning Community: Pursuing Excellence, One Child at a Time
Respect, Responsibility, Integrity, Perseverance, and Service
COVID 19 PROTOCOLS
For the safety of the school community, additional protocols will be made to reflect the CDC guidelines once
established for school districts. This could include the requirements of face coverings for students, the
practicing of social distance, etc. Further communication with detailed expectations will be outlined.2021-2022 CALENDAR
September 6 Labor Day - School Closed
7 First Day of School for Students
October 11 Columbus Day - School Closed Staff
November 4-5 NJEA Convention - School Closed
11 Veterans Day- School Closed
17 Common Planning Day - Early Dismissal
18-23 Parent Conferences - Early Dismissal
24 Early Dismissal
25-26 Thanksgiving Vacation - School Closed
December 23 Early Dismissal
24-31 Winter Break - School Closed
January 17 Martin Luther King, Jr. Day - School Closed
28 Staff In-service - No School for Students
February 21 Presidents Day - School Closed
March 7 Common Planning Day - Early Dismissal
8-11 Parent Conferences - Early Dismissal
16 Staff In-service - No School for Students
April 14 Spring Break - Early Dismissal
15-22 Spring Break – School Closed
May 30 Memorial Day - School Closed
June 14, 15, 16 Early Dismissal (Tentative)
16 Tentative Last Day for Students
16 Tentative Last Day for Teachers
20 School Closed-Juneteenth
2Pemberton Township Schools
Pemberton Learning Community: Pursuing Excellence One Child at a Time
Administration
Jeffrey Havers, Superintendent of Schools
Dan Smith, School Business Administrator
Adelina Giannetti, Assistant Superintendent
Ida Smith, Chief Academic Officer
Deb Ceplo, Assistant Director of Early Childhood, Preschool - Kindergarten
Rita Jenkins, Assistant Director of School Counseling and Health/Nursing Services
Christine Hale, Assistant Director of Special Services
Jannett Pacheco, Director of Human Resources
Board of Education
Tom Bauer, President
Terry Maldonado, Vice President
Carmen Cristina Bivins
Joseph Huber
Wanda Knox
Sheri Lowery
Christopher Otis
Sherry Scull
Andrew Sytnik
3Table of Contents
INTRODUCTION 5
ARRIVAL/DISMISSAL POLICY 5
ATTENDANCE/ABSENCE POLICY 5
Excused Absences 5
BICYCLE/WALKER PROCEDURES 7
HARRASSMENT/INTIMIDATION/BULLYING POLICY 7
GUARDIAN COMPLAINT PROCEDURE 8
BUS PASS PROCEDURE/TRANSPORTATION GUIDELINES 9
CHARACTER EDUCATION 9
CHILD CUSTODY DOCUMENTATION PROCEDURE 10
DRESS CODE POLICY 10
DISCRIMINATION & HARASSMENT COMPLAINT PROCEDURES 11
EMERGENCY INFORMATION CARD 14
EMERGENCY SCHOOL CLOSING/EARLY DISMISSAL PROCEDURES 14
FAMILY LIFE EDUCATION 14
FAMILY EDUCATIONAL RIGHTS & PRIVACY ACT (FERPA) 14
FIELD TRIPS 15
FIRE and EMERGENCY DRILLS 15
FRAGRANCE PROTOCOL 15
GRADING AND REPORTING PROCEDURES 15
GUIDANCE SERVICES 16
SCHOOL HEALTH SERVICES & REGULATIONS 16
HOMEWORK 19
HONOR ROLL RECOGNITION (Grades 3-5)/NATIONAL ELEMENTARY HONOR SOCIETY (Grade 5) 20
LUNCH/BREAKFAST PROGRAM 20
PARENT/SCHOOL PARTNERSHIP 20
PARENT/TEACHER CONFERENCES 20
PARTY GUIDELINES 21
PTO-HOME/SCHOOL PROGRAM 21
SPECIAL EDUCATION SERVICES 21
STUDENT CODE OF CONDUCT 23
SUICIDE AWARENESS & PREVENTION 29
TOY/ELECTRONIC GAMES and CELL PHONE POLICY 29
TRANSPORTATION 30
VISITOR POLICY AT ELEMENTARY SCHOOLS 31
4INTRODUCTION
This handbook was developed to ensure that all of our Pemberton Township Schools family members are well informed
of our procedures, rules and activities.
While our primary focus is to provide a good, solid educational foundation for each of our children, we also support and
encourage many activities to help our children become well-rounded, responsible community members.
Please read this book carefully, and discuss the information with your child.
We look forward to sharing in your child’s learning this year.
ARRIVAL/DISMISSAL POLICY
Arrival - Students should arrive at their designated start time. Any child arriving 10 minutes after arrival time begins will be
considered late, and parents are asked to report to the office and "sign in" the student. Clerical assistance will be available to
properly admit the student to class.
Dismissal - Students who need to leave school before the end of the regular school day will be called from either the main
or security office. A parent or guardian must report to the main office and sign out the student. Be prepared to show a photo
ID. Persons other than parents who sign out students must be listed on the Emergency Contact Form or have a note from
the parent or guardian, and must be over 18 years of age.
Please notify your child's teacher in writing of a planned early dismissal.
ATTENDANCE/ABSENCE POLICY
Attendance Policy
It is clearly recognized that the time spent interacting with a teacher in a classroom setting plays an important part in the total
educational experience of a student; therefore attendance standards must be reflected in the grading system. It is in the
context of this notion that the following Pemberton Township Public School System Attendance Policy exists.
In order for your child to succeed in school, attendance is not only necessary, but mandated, according to NJ Statute 18A:38-
25 for students between the ages of 6-16. As such, the District is required to communicate frequently with parents and
guardians related to attendance concerns. Please understand that an absence, whether excused or unexcused, is counted as an
absence according to state regulations. The District is responsible for limiting the number of students who are chronically
absent. The state of NJ considers all students who are absent for 10% or more of the school year to be Chronically Absent.
In accordance with Board policy 5200, an unexcused absence shall be defined as absence of a student from school, a class or
classroom or his/her assigned program for a school day without proper notification by the student’s parent/guardian or for
reasons other than those listed in this policy under Excused Absences, below.
Excused Absences
The Board considers the following as cause for excused absence:
A. Disabling illness (requires a doctor’s note);
B. Recovery from accident (requires a doctor’s note);
5C. Required court attendance (documentation shall be required);
D. Family illness (serious illness of a family member residing in the household of the student or the quarantine of the
family member, family or student in accordance with the directives of health officials);
E. Death in the family (death of a family member of the student, including, but not limited to, parent/guardian, sibling,
grandparent, aunt, uncle, etc.);
F. Religious observance—In accordance with statute, no pupil absent for religious observance of a day recognized by the
Commissioner of Education or this Board of Education shall be charged with an unexcused absence, deprived of an
award or eligibility/opportunity to compete for an award, or of the right to take an alternate to a test or examination
missed through such absence;
All absences for all other reasons shall be considered unexcused.
Parents and fifth grade students are encouraged to keep track of student attendance at all times, through the
Genesis Parent Portal.
Immediately following an absence, all verification should be turned into the main office or to your child’s teacher.
Mitigating circumstances (absences felt to be beyond a student’s control or of an unusual nature) can be appealed to a building
principal. Students returning to school with medical equipment such as canes, crutches, wheelchairs etc. Must have a doctor’s
note stating the equipment is needed at school, timeframe for use, and instructions (if applicable).
Attendance warning letters will be sent to the student, the home, and the counselor after the 4th, 8th, and 14th unexcused
absences.
A student with 15 or more absences may be considered for possible retention.
Half-Days, Tardies & Early Dismissals
Late arrivals (Tardy) will be recorded if a student reports up to 2 hours late from the opening of school. If a student
reports after 2 hours late in the morning, a half day AM absence will be recorded. Early Dismissals will be recorded if a
student leaves school up to 2 hours before the close of school. If a student leaves more than 2 hours before the close of
school, a half-day PM absence will be recorded. A student must be in school at least 2 hours to receive half-day credit for
attendance on any given day.
Attendance warning letters will be sent to the student, the home, and the counselor after the 4th, 8th and 14th unexcused
absences.
A student with 15 or more absences may be considered for possible retention.
Regular Dismissal of Students Before the End of the Normal School Day
There are varying situations that may justify early dismissal of students from school before the normal time for closing. Such
situations are justifiable only if the dismissal does not jeopardize the student’s educational program and the reasons for such
dismissal can be shown to have positive benefits for the people. In all cases which early dismissal from school is necessary, a
note from the parent(s)/guardian(s) shall be forwarded to the school no later than the morning of any anticipated early
dismissal. Students should not be signed out during the last 15 minutes of the school day.
6BICYCLE/WALKER PROCEDURES
Students walking to and from school are subject to the same rules and regulations that apply on school property.
Children who are designated as walkers have the option of riding a bicycle to school. The child must wear a helmet, and
lock their bicycle during the day. Parents must provide a bicycle lock. The school is not responsible for any lost, damaged or
stolen property.
HARASSMENT/INTIMIDATION/BULLYING POLICY
Harassment/Intimidation/Bullying (HIB)
Harassment, intimidation and bullying is defined as any gesture, any written, verbal or physical act, or any electronic
communication, whether it be a single incident or a series of incidents that is reasonably perceived as being motivated by an
actual or perceived characteristic such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender
identity & expression, or a mental, physical, or sensory disability or by any other distinguishing characteristic that takes place
on school property, at any school sponsored function, school bus (or bus stop) or off school grounds (18A:37-15.3)
These actions, which have a negative effect on a student(s) or that substantially disrupts/interferes with the orderly
operation of the school, are considered HIB infractions and will not be tolerated.
Administrative Responses to HIB:
BOE policy 5512 will be followed, which directs that an investigation will be conducted and depending upon the
serious nature of the incident(s) and the results of the investigation, consequences can range from a verbal or written warning
to 10 days of out of school suspension and, in extreme cases, expulsion. Parents will be notified, school counselors will be
notified to provide services and education on the harmful effects of HIB and, if warranted, a police complaint may also be
filed.
3-Tiered Approach for Repeat Offenders with Founded H IBS
Tier 1: Building Level: Counselors/Anti-Bullying Specialists and Administration
Tier 2: Affirmative Action Officer for Students
Tier 3: Superintendent Hearing
Building Level – Perpetrators First Founded Report:
School Counselor will:
1. Review the definition of bullying and harassment under the NJ ABR with perpetrator
2. Review Character Education mission/Vision statement and school pledge if applicable
3. Develop role-playing scenarios to help perpetrator.
4. Ask perpetrator how he/she wants to make amend and ask victim how and if they will accept amends.
5. Schedule a follow-up session to make sure no other incidents have occurred.
Building Principal will:
1. Advise parent/Guardian of the incident
2. Document in Genesis
3. Determine appropriate discipline and/or restorative practice.
Building Level – Perpetrators Second Founded Report:
7School Counselor will:
1. Review the definition of bullying and harassment under the NJ ABR.
2. Review Character Education mission/vision statement and school pledge if applicable
3. Have the student write an apology letter to the victim and counselor will facilitate meeting of
victim/perpetrator.
4. Enroll perpetrator in individual and/or group counseling to address bullying/harassment behavior.
Minimum number of sessions required will be four.
5. Make a referral to Hive if applicable.
6. Make referral to I&RS if applicable.
7. View bullying videos from resources: StopBullying.gov, PACER’S National Bullying Prevention Center, and Kids
Health depending on age.
Building Principal will:
1. Meet with student
2. Review definition of bullying per NJ ABR.
3. Review all Hibs associated with student.
4. Assign a restorative project/assignment indicative of reports to encourage self-reflection, responsibility-
taking, using an agreement format if appropriate.
5. Follow-up with parent/guardian.
6. Reiterate next step is a re-admit meeting with Superintendent.
Student with 3 Founded H IBS – Perpetrator Third Founded Report:
Building Principal & Counselor/child study team case manager will:
1. Immediately require Superintendent hearing
Superintendent will:
1. Schedule mandatory re-admit meeting with student, parent, building principal, counselor/child study team
case manager and Rita Jenkins
2. Mandate outside counseling services through services such as Perform Care.
3. Possible recommendation for sensitivity training with SAC (Student Awareness
Coordinator) for the district.
4. Firmly state any further HIB investigations would result in application to a 45-day interim
out of district alternative placement.
Student Conflicts
Incidents that are the result of actions not covered under the HIB policy that result in substantial disruption of the school
day and the victimization of other students verbally, electronically, in writing or physically will not be tolerated.
Administrative Responses to Student Conflicts:
An investigation will be conducted and depending upon the serious nature of the incident(s) and the results of the
investigation consequences can range from a verbal or written warning to 10 days of out of school suspension and in extreme
cases expulsion. Parents will be notified, school counselors will be notified to provide services and education on the harmful
effects of victimizing others and, if warranted, a police complaint may also be filed.
GUARDIAN COMPLAINT PROCEDURE
Education is a partnership between school and home. In the event a guardian has a concern about an incident involving their
child and the school the following procedure should be followed in order:
1. Speak with the teacher to resolve the issue; if unresolved:
2. Speak with the principal; if unresolved:
83. If the issue involves a certified teacher, submit detailed information to the Assistant Superintendent in writing or via email.
If the issue involves any other staff member, submit written concern to the Human Resources Manager; if unresolved:
4. Submit written concern to the Office of the Superintendent; if unresolved:
5. Submit written concern to Business Administrator to be forwarded to the School Board
Guardians may call the County Superintendent’s Office, the Police Department, or the Office of Institutional Abuse if
applicable. Guardians will be sent a letter relating the action taken at each level and what avenues of recourse are available. Be
aware, most personnel files are confidential. Guardians may file an Open Public Records Act request with the Business
Administrator, and the district’s solicitor will determine what information may be provided. Please note that the New Jersey
Anti-Bullying law applies only to actions between students, not adults and students.
BUS PASS PROCEDURE/TRANSPORTATION GUIDELINES
Request for Bus Changes Due to Babysitting Situations (Neighborhood Schools Only)
1. All changes must be approved by Transportation Supervisor (Ed Treadaway at etreadaway@pemb.org) only.
• All approvals (dated and signed by Supervisor) will be emailed to School Principal or Secretary.
2. Before an approval is made, there must be room on the bus (no more than 51 existing passengers.)
*Parents are to call the school to confirm transportation change.
3. A written requested bus change made by the parent/guardian is a permanent change for the remainder of the
school year. The change is consistent and does not vary. The babysitting arrangement does not have to be
every day of the week as long as it is consistent every week (i.e., Monday, Thursday, Friday.) A statement must
be signed by the parent that is a permanent arrangement for the school year.
4. Only exceptions to be considered by the Transportation Coordinator, in consultation with the principal, would
be medical conditions, and or, active military assignment of the parent/guardian (with a doctor's note or
military document.)
5. If condition stated under #3 above is violated by the parent/guardian, future requests by the parent/guardian
will be denied by the Transportation Coordinator in consultation with the principal. The student will only be
entitled to transportation to and from the student's resident home.
For questions or more information, contact the Bus Garage/Transportation Supervisor at 609-893-1963.
CHARACTER EDUCATION
Character Education is an instructional approach that is used to enhance learning and make school more meaningful for
students. Today, the vast majority of Americans share a respect for fundamental traits of character: respect, caring,
trustworthiness, fairness, citizenship, responsibility, compassion, empathy, honesty and loyalty. Yet, in today’s world, all
children face great uncertainties in a complex and sometimes troubled society. These traits are not always readily apparent and
easy to grasp or learn; therefore, our challenge is to provide youth with the self-esteem, stamina and support they need to be
successful and develop into strong, competent, caring and responsible citizens.
Students at Pemberton Township Schools are recognized daily for demonstrating qualities that represent our K-5 Core Values
of Character (Respect, Responsibility, Integrity, Perseverance, and Service). This recognition of good character is important to
promote whenever possible. Good character is doing what is right, even when you think no one is watching. The staff at
Pemberton Township Schools encourages you, as parents/guardians to recognize students when you see them at local
business or anywhere in the community for supporting the Core Values. A simple statement recognizing what they have done
such as, “Thank you for holding the door for me” is beneficial in promoting a positive feeling in a child.
9The K-5 Core Values reinforced at Pemberton Township Schools:
Respect
Responsibility
Integrity
Perseverance
Service
Academic Integrity - Academic Integrity is a core value supported through honesty, self-pride, and ownership for one’s own
academic success. Each student at Pemberton will demonstrate Academic Integrity by ensuring all work is authentic, sources
are credited, and individual work is not shared. Students will report any evidence of others not taking responsibility for their
own Academic Integrity.
CHILD CUSTODY DOCUMENTATION PROCEDURE
Parent or guardian must present Official Court Orders to the Central Registration Office at the Brotherhood building—
1 Egbert Street, Pemberton. Providing an additional copy to the school is recommended.
DRESS CODE POLICY
In keeping with Board of Education policies 5511 and 5615, choice of school clothing should be made on the basis of
safety, cleanliness, practicality, comfort, simplicity, and modesty. Clothing that distracts other students from learning or that
causes disruptions is not acceptable in the school setting. What is appropriate at the beach or playground is not appropriate as
classroom attire. With these general guidelines in mind, the following specific regulations apply in ALL Pemberton Township
Schools, and will be enforced by the administration.
● Facial coverings will be required on the bus and school property in accordance with CDC/County/State guidelines.
● No one is permitted to wear articles of clothing that are “see-through.” Underwear is never proper outer attire at
school.
● No chain-type jewelry hanging from clothing or pockets. Pants must be worn at the waistline.
● Clean short pants may be worn, but they must reach to at least mid-thigh.
● All dresses and skirts must reach to mid-thigh.
● No pajama tops or bottoms may be worn (including look-alike products which have pockets).
● Footwear: Safety is always the primary concern. House slippers, cleated or spiked shoes, shower shoes (Adidas,
soccer slides) and flip-flops are never permitted. Fashion (i.e.: the height of the heels/soles or roller blades
incorporated into the shoes) will not take precedence over safety.
● Sleeveless tank tops must have straps wider than two inches.
● Clothing bearing obscene or objectionable subject matter is not permitted.
● No headgear, hats, scarves, head coverings, sweatbands, bandanas, combs, or picks, etc. Exceptions may be made for
religious reasons with prior approval by the district administration.
● Sunglasses are not to be worn inside the building.
10● No spiked or studded belts, bracelets and jewelry that could cause harm to another.
● Pants and shirts may not contain holes or tears that make the clothing unacceptable for school.
● Clothing or items that advocate drug usage, violence, gang membership or other objectionable themes are not to be
worn in the school.
● All outerwear (overcoats, jackets, windbreakers) and hats are to be placed in the designated location upon entering the
building, and are only to be removed/replaced when the students enter/exit lunch and in extenuating circumstances,
which will be announced by the administration. For the purposes of this regulation, sweaters, sweatshirts and fleeces
are not considered outerwear and may be worn.
● “Hoodies” will be allowed unless the hood is placed on the head. Students continually abusing the “hoodie” policy
will have the right to wear a “hoodie” revoked.
● Any items worn for the express purpose of displaying gang affiliation or support (such as insignia, bandanas,
medallions, wrist/neck bands, beads, markings, etc.) are strictly forbidden.
On the first occasion, parents will be called and asked to bring appropriate clothing for their son or daughter. If the student
returns to school on the next day or on any subsequent day not appropriately dressed, after having first been warned, he or she
will be excluded from class and the parents will be notified by phone and by mail.
DISCRIMINATION & HARASSMENT COMPLAINT PROCEDURES
The Board of Education strictly prohibits all forms of unlawful discrimination and harassment on the
basis of race, creed, color, national origin, ancestry, age, marital status, domestic partnership status, affectional
or sexual orientation, familial status, disability, nationality, sex, pregnancy, gender identity or expression, atypical
hereditary cellular or blood trait, genetic information, military service, and AIDS and HIV status. It is the policy
of the School District that the School District’s educational program, employment practices, and other
functions shall be free of all forms of discrimination and harassment.
The purpose of this regulation is to provide a procedure whereby complaints of discrimination and harassment
are investigated and, if appropriate, addressed.
DEFINITIONS
1. Affirmative Action Officer. A certified individual designated by the Board of Education to
monitor the School District’s compliance with the Policy Against Discrimination and Harassment
& Affirmative Action Policy.
2. Complaint. An allegation of any form of discrimination or harassment.
3. Complainant. The aggrieved person who makes a complaint of alleged discrimination or
harassment.
4. Discrimination. Unlawful conduct whereby a person is treated differently from others on the
basis of race, creed, color, national origin, ancestry, age, marital status, domestic partnership status,
affectional or sexual orientation, familial status, disability, nationality, sex, pregnancy, gender
identity or expression, atypical hereditary cellular or blood trait, genetic information, military
service, and AIDS and HIV status. Discriminatory conduct is strictly prohibited whether it is
engaged in by students, employees, parents and/or other third parties.
5. Harassment. Harassment is a form of discrimination. Harassment consists of unwelcome
conduct including but not limited to: unwelcome verbal comments; jokes; unwelcome written
comments (such as emails, flyers, memos, etc.); threatening or disturbing behaviors; stalking; and
similar conduct. The examples provided are intended to be illustrative and are not an exhaustive
list of all activities that consist of harassment. Harassing conduct is strictly prohibited whether it
is engaged in by students, employees, parents and/or other third parties.
6. Sexual Harassment. Sexual harassment is a form of discrimination on the basis of sex. Sexual
harassment includes but is not limited to: unwelcome sexual advances; requests for sexual favors;
11inappropriate verbal conduct (such as name calling, using sexually explicit language, telling sexual
jokes, repeatedly asking a person out on a date, etc.); inappropriate physical conduct (such as
unwelcome touching, physically blocking passageways, invading personal space, staring at a
person’s body, stalking, etc.); storing or displaying sexually explicit images or videos on School
District property (such as photos, calendars, computer screen savers, electronic or printed
pornographic materials, etc.); and similar conduct. The examples provided are intended to be
illustrative and are not an exhaustive list of all activities that consist of sexual harassment. Sexual
harassment is strictly prohibited whether it is engaged in by students, employees, parents and/or
other third parties.
COMPLAINT PROCEDURE
A. Any person may make a complaint alleging discrimination and/or harassment to any administrator
at the School District or to the School District’s Affirmative Action Officer. If the complaint is
made to an administrator, the administrator must report the complaint to the Affirmative Action
Officer. The School District encourages complainants to put their complaints in writing.
B. The recipient of the complaint should request the complainant to put the complaint in
writing. However, the complainant is not required to put his/her complaint in writing. If the
complainant declines to put his/her complaint in writing, then the recipient of the complaint shall
immediately make a written record reflecting what the complainant is alleging.
C. Upon receiving notice of the complaint, the Affirmative Action Officer shall determine who at the
School District shall investigate the complaint. The investigator may be the Affirmative Action
Officer or it may be another administrator. The investigator shall be selected based on his/her
ability to maintain objectivity and independence throughout the investigation, as well as his/her
familiarity with the parties involved.
D. The investigator shall promptly conduct an investigation into the allegations contained in the
complaint. The investigation may include the following: conducting investigative interviews with
the complainant and other potential witnesses, collecting/examining relevant documentation,
reviewing video and/or audio recordings, and similar conduct.
E. Investigations shall be initiated within three school days of the receipt of the complaint.
F. All accused individuals shall have the opportunity to review and respond to allegations as part of
the investigation before any decision is made regarding the veracity of an allegation. Accused
individuals shall also have the right to identify witnesses and/or other evidence on their own
behalf. It shall be in the investigator’s sole discretion to determine which, if any witnesses may
have information relevant to the complaint and therefore which, if any, witnesses shall be
interviewed as part of the investigation.
G. All investigations shall be completed within a reasonable timeframe, which shall depend on the
nature and scope of the investigation unless the timeframe is dictated by applicable law (i.e., such
as HIB investigations).
H. At the conclusion of the investigation, the investigator shall create a written report detailing his/her
findings. The investigator’s report shall include a finding indicating whether the allegations
contained in the complaint were substantiated or not substantiated. A copy of the investigator’s
findings, along with all supporting documentation created and/or collected during the
investigation, shall be forwarded to the Affirmative Action Officer. The Affirmative Action
Officer shall maintain the documentation in an “investigative file” separate from any personnel
records and/or student records.
I. The Affirmative Action Officer shall make recommendations regarding the potential discipline of
the accused individual.
J. The Affirmative Action Officer shall communicate the results of the investigation to the
complainant in writing. The complainant shall not be entitled to a copy of the investigative file
unless required by law.
K. The Affirmative Action Officer shall communicate the results of the investigation to the accused
individual(s) in writing. The accused individual(s) shall not be entitled to a copy of the investigative
file unless required by law. Accused individuals shall have the right to appeal any finding and/or
discipline as provided for by law.
12L. If the complainant and/or the accused individual disagrees with the outcome as communicated by
the Affirmative Action Officer, then the complainant may appeal to the Superintendent of
Schools. The appeal shall include a copy of the complaint, a copy of the communication
containing the results of the investigation, and an explanation of the reasons why the complainant
and/or accused individual disagrees with the outcome.
M. With the filing of an appeal, the complainant may request an informal hearing with the
Superintendent of Schools. Such meeting shall be scheduled within a reasonable time frame and
at a mutually convenient time. The Superintendent shall remain impartial and objective when
reviewing the results of the investigation and reasons why the complainant and/or accused
individual appealed the outcome.
OUTCOMES
A. If it is determined that discrimination and/or harassment has taken place, the School District shall
take immediate steps to prevent the discrimination and/or harassment from occurring again and,
if appropriate, shall take steps to remedy any discrimination and/or harassment that has taken
place.
B. If it is determined that discrimination and/or harassment has been engaged in by a student, the
student may be subject to discipline, up to and including suspension and/or expulsion, as provided
for by the Code of Student Conduct.
C. If it is determined that discrimination and/or harassment has been engaged in by an employee, the
employee may be subject to discipline, up to an including suspension without pay and/or
termination from employment.
D. If it is determined that the discrimination and/or harassment has been engaged in by a parent
and/or other third party, the School District shall take reasonable steps within its legal authority
to prevent the discrimination and/or harassment from occurring again.
E. If appropriate, the School District shall take interim measures to preclude contact between a
complainant and an accused person and such interim measures will not disproportionately impact
the complainant. Complainants needing additional counseling or assistance may be referred to the
guidance office for referrals.
REPORTING COMPLAINTS & AFFIRMATIVE ACTION OFFICER
A. Any person may make a complaint alleging discrimination and/or harassment to any administrator at
the School District or to the School District’s Affirmative Action Officer. If the complaint is made to
an administrator, the administrator must report the complaint to the Affirmative Action Officer.
The School District’s Affirmative Action Officers/ADA/504 Coordinators are:
Rita Jenkins
Affirmative Action Officer/Title IX/ADA coordinator for students
(609) 893-8141 x.2074
rjenkins@pemb.org
Jannett Pacheco
Affirmative Action Officer/Title IX coordinator and ADA/504 coordinator for all staff
(609) 893-8141 x.1021
jpacheco@pemb.org
B. All employees are required to promptly report any incidents of discrimination and/or harassment that
they witness and/or that become known to them in any way. Employees must report the
13discrimination and/or harassment to their immediate supervisors and/or to the School District’s
Affirmative Action Officer.
C. No person shall be subject to retaliation for having made a complaint and/or for participating in any
investigation. Allegations of retaliation are taken seriously and will be investigated.
EMERGENCY INFORMATION CARD
It is extremely important that parents provide the school with up-to-date home, work place, and cellphone numbers for
school office and health files. There are many possible emergency situations which require immediate parental communication
or approval. Please contact the school if contact information changes during the school year.
EMERGENCY SCHOOL CLOSING/EARLY DISMISSAL PROCEDURES
Except in cases of emergency, schools will be kept open in accordance with the school calendar. When it is necessary to
close schools because of extreme weather or other reasons, a global telephone message will be sent out. In addition, radio
station KYW-1060, will announce the DISTRICT CODE NUMBER 651. School closing information is posted on the district
website, Facebook and Twitter, as well as broadcast on the Pemberton Township Board of Education’s Channel 19, serving
Pemberton Township, Pemberton Borough, and Joint Base McGuire-Dix-Lakehurst. Parents should not call the school
unless absolutely necessary.
FAMILY LIFE EDUCATION
As mandated by the state, curricular activities are designated at all grade levels to provide all pupils with family life
instruction that complies with the New Jersey Administrative Code. The instructional materials used are available for review
by parents, upon request. Also, an outline of the curriculum and instructional materials for each grade level shall be available
upon request.
FAMILY EDUCATIONAL RIGHTS & PRIVACY ACT (FERPA)
The Family Educational Rights & Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”)
certain rights with respect to the student’s educational records. These rights are:
1. The right to inspect and review the student’s education records within 45 days of the day the school receives a request
for access.
2. The right to request the amendment of the student’s education records that the parent or eligible student believes is
inaccurate.
3. The right to consent to disclosures of personally identifiable information contained in student’s education records,
except to the extent that FERPA authorizes disclosure without consent.
4. The right to file a complaint with the US Department of Education concerning alleged failures by the district to comply
with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
US Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
14Student Records
Student records are governed by extensive regulatory provisions. The district will conform in all respects to the requirements
of state and federal law regarding the preparation, maintenance, security, disclosure, and destruction of student records. A
Public Guide to The Open Public Records Act (OPRA) N.J.S.A. 47A:1A-1 can be found at www.nj.gov/grc.
FIELD TRIPS
Educational class trips are planned for each classroom in all schools annually. Field trips will be based on the district’s
availability of funds. The trip location is part of the grade level curriculum. Parents must complete a permission slip in order
for their child to attend. Chaperones must travel with students on district buses and stay with assigned students at all times.
In accordance with BOE policy 2340, children who are not following the school rules may be excluded from a field trip.
Parents whose children require medication on field trips must contact the school nurse prior to the trip. Students with
asthma, serious allergic reactions or diabetes are required by state law to have action plans completed every school year. For
safety, the school must have a current plan on file in order for a student to participate in field trips.
Parents who desire to take their children home before a field trip ends must submit his/her request in writing to the teacher in
advance of the trip. The Superintendent of Schools or designee will determine if the request will be honored or denied. The
Board assumes no liability for students who are "dismissed early" from the field trip and transported by his/her
parents/guardians in private cars. Parents must show identification to the teacher in charge and sign a school/district
approved form before student will be dismissed.
FIRE and EMERGENCY DRILLS
Drills are held to prepare all students and staff to respond to emergencies. Absolute silence is to be maintained at all times
while conducting the drills. Teachers and staff will guide their students and any visitors according to the drill plan.
FRAGRANCE PROTOCOL
There are students and staff with sensitivities or allergies to strong fragrances. Those sensitivities and allergies may be
chemically based, such as perfume, fabric softeners, and cologne. Some sensitivities and allergic reactions are triggered by cut
flowers or plants. We ask that everyone remain respectful of those with sensitivities and allergies. Reasonable
accommodations may be necessary. Please remember they did not choose to have this sensitivity or allergic reaction and your
cooperation is greatly appreciated.
GRADING AND REPORTING PROCEDURES
Report Cards
1. All grades from gradebook will translate to a letter grade on the report card.
2. The lowest possible grade is 55.
3. Percentages are as follows:
Class work, quizzes, and participation 60%
Tests and Projects 30%
Homework 10%
4. Progress reports will be completed by all support service teachers and placed in the students’ report card envelopes, if
applicable.
15Interim Reports
1. Interim reports will be completed for all students in grades 1-5. In Kindergarten, interims will be completed in marking
periods 2-4 for those who are experiencing academic or behavioral challenges. The interim is on Genesis.
2. Sub skills are to only receive a “-“if an “N” is given in the major subject.
3. Teachers of Instrumental Music, GATE, Academic Mastery, ESL, and Reading Specialists will not complete interim
reports. They will complete progress reports in accordance with report card time frames.
4. Students will not receive an interim for related arts classes (i.e. Art, Music, Library, Technology, Spanish, Literacy
Composition, Health, and PE) unless they are experiencing academic or behavioral challenges, because of the frequency in
which they have the classes.
Homework is corrected for accuracy, providing feedback to the student and informing instructional decisions for the teacher.
Homework is tracked for effort and averaged into the final grade no more than 10%. No student can fail a course based on
homework. Homework should be differentiated based on each student’s ability. (See page 18 for more information on
homework.)
The following symbols are used to represent grades: + Exceeding Expectations
A = 92-100 (excellent) = Meeting Expectations; - Approaching Expectations
B = 83-91 (above average) O - Outstanding
C = 74-82 (average) VG - Very Good
D = 65-73 (Passing, below average) S - Satisfactory
F = Below 64 (failing) N - Needs Improvement
Promotion and Retention
Elementary (K-5) and secondary (6-8): A pupil will be promoted to the next succeeding grade level when he or she
demonstrates the proficiencies required for movement into the next grade, and has satisfactory attendance according to the
district attendance policy.
GUIDANCE SERVICES
The purpose of counseling services is to help students reach their full potential. Through this service, we hope to resolve
various situations before they become problems. We urge students to consult with their school counselor if they have trouble
studying, personal concerns or classroom difficulties.
Counseling services are provided to students at each grade level. Parents can make an appointment with a counselor by
calling their child's school.
SCHOOL HEALTH SERVICES & REGULATIONS
School Health Services are provided by the school nurses for the purposes of:
1. Care of emergency sickness or injury in school.
2. Communicable disease prevention and control.
3. Determination of health needs.
4. Follow-up and interpretation of health needs to pupils and parents.
Parent cooperation is requested in the following situations:
1. A doctor’s note is needed when your child returns to school from an absence due to illness or injury. A note should
also be obtained from the doctor if your child is unable to participate in physical education, recess, or afterschool
16physical activity because of the illness or injury. Another doctor’s note is required to clear your child to safely return to
physical education, recess, or afterschool physical activity.
2. Returning students who require medical equipment, such as crutches, wheelchair, cane, etc. must have a doctor’s order
for the equipment. They will not be able to participate in any physical activity unless cleared by the doctor.
3. If your child is absent due to illness or injury, please call the school to inform us of the problem.
4. Changes in your child’s medical condition, any medication changes, or any recent medical procedure should be
brought to the attention of your child’s school nurse. Your child’s school nurse will coordinate care with your child’s
teacher as needed. The school nurse should also be informed of medications your child takes at home.
5. Your child should be kept home and the nurse should be contacted if he/she has contracted any communicable
diseases: i.e., measles, mumps, strep throat, ringworm, chicken pox, pink eye, etc. A doctor’s note to return to school
will be required. Ringworm must be covered while at school.
6. If your child becomes ill or injured in school, you will be called to make arrangements for him/her to be picked up.
HEALTH REGULATIONS IN GENERAL
1. Keep up-to-date home, work, and emergency cell phone numbers filed in the Nurse’s and main office. You, as the
parent(s)/guardian(s) have the responsibility to keep these numbers current. The school has no place to care for your
child for an extended length of time. We must have the name and telephone number of a friend, relative, neighbor, or
baby sitter who would be able to care for your child until you return home. Please remember, you are responsible for
your child’s welfare 24 hours a day.
2. A child who has diarrhea or vomiting cannot be sent to school. A child who has been sent home due to diarrhea or
vomiting should remain at home the rest of that day and the following day or longer until symptom free. Example - If
a child is sent home sick on Wednesday, student cannot return to school on Thursday, may return on Friday – only if
they are no longer experiencing diarrhea/fever/vomiting and are symptom free.
3. A child who has a fever cannot be sent to school. A child sent home from school with a fever (100 degrees Fahrenheit
or above) should not return to school until the temperature has been normal (less than 100 degrees Fahrenheit) for 24
hours without medication. See above example.
4. Any child with a rash should not be sent to school until it has been determined not to be contagious by a health care
provider in writing. A note is required for return to school.
5. Students who have a doctor’s note stating they cannot participate in physical education, also cannot
participate in recess or after school sports or physical activities for the time frame specified on the doctor’s
note.
ENROLLMENT PROCEDURES & IMMUNIZATIONS
Please inform the school nurse of any specific health problems your child may have; even the slightest condition may have an
effect on your child’s learning process. New students to our district must have a physical within 30 days of enrollment,
regardless of their age. It is important for parents/guardians to obtain subsequent medical examinations for their child at least
once during each developmental stage, at early childhood (preschool through grade three), pre-adolescence (grade four
through six) and adolescence (grades seven through twelve) per NJ Administrative Code – Chapter 16, subchapter 2, 6A:16-
2.2. All new students must also, by law, present an up-to-date record of immunizations (required by the State of New Jersey)
before being admitted to school.
STATE OF NJ IMMUNIZATION REQUIREMENTS
Students entering Kindergarten must have the required DTaP, Polio, and MMR vaccines received on or after the 4th birthday.
Many students in 5th grade will turn 11. This is when he/she will receive the Tdap and Meningococcal vaccines that are
required for all entering 6th graders who are 11 years of age or older; 6th graders < 11 years must receive Tdap and
meningococcal vaccines once age 11 is reached. Students that turn 11 after the start of the school year have 2 weeks after their
11th birthday to obtain these immunizations and submit proof to the school. Students who do not meet these requirements
will be excluded from school.
MEDICATION POLICIES
New Jersey State Law regulates that the administration of medication to students in school be discouraged except when the
student’s health may be jeopardized without it. The following rules must be followed.
1. Medication will be dispensed to your child by the school nurse.
2. At no time may a student carry/self-administer any medication unless there is a life-threatening circumstance and
permission is granted in writing by your child’s physician and you.
173. Students must have a written statement from a doctor stating that the medication needs to be given at school. Written
permission from the parent needs to accompany the physician’s statement.
4. Medication orders must be renewed at the beginning of every school year. Participation in after school
activities or attending field trips will be denied if the student needs medication and orders are not on file with
the school nurse.
5. The medication must be in the original container and clearly labeled by the pharmacist with the student’s name, the
name of the medication, the expiration date (check to make sure it has not expired), the dosage, and the time to be
given.
6. The medication must be given to the school nurse by a parent/guardian and will be stored in the nurse’s office. This
does not apply to prescribed asthma, epi-pen and diabetic medication if students have orders on file with the nurse to
self-administer.
7. Students with asthma, serious allergic reactions, epilepsy/seizure disorders or diabetes are required by state law to have
action plans/orders completed by their doctor every school year. This is for the health and safety of your child and will
help us train the appropriate school personnel.
1. The state of NJ requires that a trained delegate be available for any student who may need epinephrine or
glucagon when the school nurse is not available.
2. Paul’s Law requires that all school personnel are trained in seizure recognition and first aid and that school
districts have an individualized seizure action plan for each student who has epilepsy/seizure disorder.
8. Students who have doctor’s orders to carry/self-administer their inhalers/epi-pens should have one in the nurse’s
office and carry one at all times.
NURSE’S OFFICE FORMS
All forms are available in the nurse’s office upon request and can be downloaded from the school website. If your child is in
5th grade and would like to play sports in 6th grade, please visit the Middle School website for directions on how to be eligible
for participation. Physicals are current for 365 days and must be completed on the appropriate state required forms.
Once your child’s paperwork is completed, he/she needs to personally bring it to the nurse’s office. Handing it directly to the
nurse cuts down on lost paperwork. This also gives the nurse the opportunity to ask your child any questions if needed. We
advise you to make copies for your own records of any paperwork you send to the school. We are unable to fax or make any
copies for you.
PEDICULOSIS
Pediculosis (head lice) is a condition which can affect children of all ages. Head lice occur without regard to income or social
economic position. In school, transmission is considered to be rare and no disease is associated with head lice. Our district
has a no live lice policy and students with live lice will be sent home for treatment. Students must be brought to the school by
a parent/guardian to be examined by the school nurse before readmission to school, to ensure that pediculosis treatment has
taken place and that no live head lice are present. If at the return examination your child still has live head lice, you will be
required to take your child home for further treatment. The presence of nits may not prohibit a student from attending
school. At the discretion of the school nurse, it may be appropriate to screen other children who have had close head to head
contact with the student who has active head lice, but classroom –wide or school wide screening will not be
conducted. Maintaining the student’s privacy, family confidentiality, and preventing stigmatization are vital. Letters will be
sent home to all parents of students in class where an active case of head lice was noted. The school nurse retains the
authority to, in consultation with school administrator(s), to exclude a student with a current case of head lice for which there
is inadequate management by the parent/guardian. This student may be referred to his/her healthcare provider and/or the
Burlington County Health Department for additional intervention.
HEALTH SCREENING PROCEDURES
Growth and development are related to inherited characteristics and environmental influence throughout the life cycle. We
screen your child per the State of New Jersey guidelines. If there is a concern, you will be notified and advised to consult with
your physician for further evaluation and treatment of any problem. If you do not want your child to be screened, please
notify the school nurse in writing at the beginning of the school year.
LOCAL HEALTH RESOURCES
A family health care center, Southern Jersey Family Medical Center, is open and taking appointments at New Lisbon Center -
Aspen Hills Healthcare Center (formerly Buttonwood Hospital) in Pemberton Township. The center located at 600
18Pemberton-Browns Mills Road provides services based on a sliding fee scale and also accepts clients with Medicare, Medicaid
or other types of public or private insurance. Residents with no health insurance are encouraged to seek health care at this
facility. The center’s hours of operation are subject to change at any time. Please confirm hours with the access center
location prior to a visit or when making an appointment. The phone number is 609-894-1100. This facility also has a dental
center and bilingual staff.
Rowan College at Burlington County-Mount Laurel Campus has a Dental Health Center. They offer a wide variety of dental
health preventive services, such as cleanings, examinations, fluoride treatments, sealants and x-rays. There is a nominal charge
of $5.00 per visit. For hours and to schedule an appointment, please call 856-291-4215. The Dental Health Center is located
in the Health Sciences Building at 1000 Briggs Rd., Mt. Laurel, NJ 08054.
Should you need help with immunizations you can call the Burlington County Health Department Clinic at 609-265-
5511. The BCHD is located at 15 Pioneer Blvd., Westampton, NJ 08060.
For a complete list of local health resources contact your school nurse or check the nurse’s web page.
HEALTH INSURANCE
Many of you have your children covered under your employer plan. However, some children do not have any coverage and
this is where our school system can help. Governor Corzine signed into law P.L2008 Chapter 38 mandating that all children
under the age of 18 have health insurance.
This is a tremendous opportunity because we will help you obtain health coverage for your children and possibly your entire
family by sending your contact information to NJ Family Care. Written consent is required pursuant to 20 U.S.C. 123g (b) (1)
an 34 C.F.R. 99.30 (b) so, the parent must sign in the health insurance section on the Emergency Information Verification
Form and we will send your contact information to NJ Family Care. Instructions to complete the Emergency Information
Verification Form (emergency card) will be given to you at the beginning of the school year.
If you have any questions regarding NJ Family Care, contact them directly at (800) 701-0710 or visit www.njfamilycare.org to
apply online. If you have applied recently and are receiving coverage please let your school nurse know. This will allow our
district to keep your child’s information up-to-date.
HOMEWORK
Homework assignments should challenge students through exercises in drill, study, recreational reading, written exercises,
math problems, compositions, outlines and research.
Teachers are asked to keep parents informed about homework assignments and to alert parents when assignments are
repeatedly neglected. Homework assignments are designed to be challenging, not discouraging, and varied in order to create
and maintain interest.
Students should keep a notebook for homework assignments and know what each day's homework assignment is before
leaving school for the day. Please use the agenda book.
It is suggested that parents require students to go to bed at a reasonable time and to limit screen time in order to allow
adequate time for homework completion, social interaction, and to reduce the negative impact on sleep patterns. Parents are
urged to contact teachers if their child never seems to have any homework, or if their child appears to have extreme difficulty
completing the work assigned.
Homework is an important part of each pupil's educational program. It is assigned routinely to reinforce classroom
instruction. Each child's efforts in completing homework assignments are directly applied as part of the report card grade.
Therefore, parents are advised to check with their child's teacher during the scheduled parent conferences or at any time to
discuss concerns.
19HONOR ROLL RECOGNITION (Grades 3-5)/NATIONAL ELEMENTARY HONOR SOCIETY (Grade 5)
Recognition is given each marking period to those third, fourth, and fifth grade pupils who demonstrate high academic
achievement. The following criteria are used to qualify for the school's Honor Roll:
All A's and B's (Academics)
All S's or better (Special Subjects)
The comment code must be correlated to the student's academic performance. If a student receives an “N” he or she will not
be eligible for the honor roll. Honor Roll recognition begins at the third grade level.
Fifth grade students who meet the national criteria are eligible to be inducted into the National Elementary Honor Society.
Criteria and guidelines can be found at www.nhs.us.
LUNCH/BREAKFAST PROGRAM
Lunches are scheduled for each school day. A combined menu, including prices, will be sent home each month. Peanut
butter and jelly sandwiches are also available each day. Extra items can be purchased, but not charged. For your convenience,
you may also pay for your child’s meal online. Visit the district website at www.pemberton.k12.nj.us and click on “Online
Food Services Program” to set up an account, make payments, track usage and more.
Students may either bring lunch from home or purchase lunch at school. Students may qualify for free or reduced cost
lunch. The completion of the required information on the lunch application form that is distributed in the beginning of the
school year will determine eligibility. This form can also be found online at the same address listed above.
Students also have the opportunity to eat breakfast at school before beginning class. Students who are eligible for free or
reduced cost lunch may also receive free or reduced cost breakfast. All meals that are provided are nutritionally balanced.
Please note: Breakfast is available on delayed opening upon request.
Lunchroom Behavior: The basic rules and procedures to be followed by students during the lunch and subsequent
playground period are listed below. You are requested to discuss and review this information with your child.
1. All food, including seconds, must be taken during the initial "pass-through" of the cafeteria lines.
2. Students are to remain in their seats in the cafeteria for their entire lunch period.
3. Loud talking, screaming and shouting is prohibited.
4. Students must clean their area.
5. Students must walk when going to the playground after lunch.
PARENT/SCHOOL PARTNERSHIP
All parents are encouraged to become actively involved in the educational lives of their children. Teachers are accessible
via email and phone. Parent volunteers are needed in order to assist teachers in a variety of ways.
Classroom assistance in center instruction activities, chaperones for class trips, Career Day sharing, PTO membership, help
with classroom parties and special events are just some of the many ways parents can get involved. We welcome you and
encourage you to be an active participant in your child’s education. With home and school working cooperatively, the
educational success of your child can be realized.
PARENT/TEACHER CONFERENCES
Parent/teacher conferences are scheduled for students in grades PK-12. At the conference, your child's strengths and
needs are discussed, and you will have an opportunity to become better acquainted with the teacher's procedures and the
school policies and programs. Parents are urged to attend these conferences in each school year.
20You can also read
